Resolution No. 80851
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RESOLUTION NO. 8085
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON AUTHORIZING THE ISSUANCE OF A REQUEST FOR
PROPOSAL FOR BOOSTER PLANT 2 BACKUP GENERATION
SYSTEM
WHEREAS, the Vernon Community Services & Water Department
has determined there is a need for the installation of a backup power
generation system to serve Booster Plant 2 located at 4355 Downey
Road; and
WHEREAS, the generation unit will be used to run two wells
(Wells 12 and 17) and three booster motors in addition to auxiliary
related equipment, hereinafter collectively referred to as "Booster
System 2;" and
WHEREAS, the City of Vernon is interested in obtaining
proposals from qualified firms to perform the installation of Booster
System 2; and
WHEREAS, on October 8, 2002, the Finance Committee
recommended that the City Council approve the recommendation of Bruce
V. Malkenhorst, Director of Finance, dated October 1, 2002, that the
City issue Request for Proposal for Booster Plant 2 Backup Generation
System pursuant to Section 2.29-2 of the Vernon City Code.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
and correct.
SECTION 2: The City Council of the City of Vernon hereby
directs the City Administrator/City Clerk, or his designee, to issue
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the Request For Proposal for Booster Plant 2 Backup Generation System,
a copy of which is attached hereto as Exhibit "A" and made a part
hereof, and to report to the City Council on the proposals received
with a recommendation for action.
SECTION 3: The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and
thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this 9tn day of October, 2002.
EONIS C. MAL URG, M a'vy or
ATTEST:
BRUCE V. MALKENHORST, City Clerk
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon,
do hereby certify that the foregoing Resolution, being Resolution No.
8085, was duly adopted by the City Council of the City of Vernon at an
adjourned regular meeting of the City Council duly held on Wednesday,
October 9, 2002, and thereafter was duly signed by the Mayor of the
City of Vernon.
(SEAL)
BRUCE V. MALKENHORST, City Clerk
- 3 -
EXHIBIT
0
CITY COUNCIL
LEONIS C. MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro—Tem
WM. 'BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL MCCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator/City Clerk
FAX (323) 826-1438
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
September 25, 2002
CITY OF VERNON
WATER DEPARTMENT
REQUEST FOR PROPOSAL
BOOSTER PLANT 2
BACKUP GENERATION SYSTEM
EDUARDO OLIVO
City Attorney
FAX: (562) 869-1883
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 826-1435
KENNETH J. DeDARIO
Director of Municipal Utilities
FAX: (323) 826-1425
STEVEN E. PARKER
Fire Chief
FAX: (323) 826-1407
BRUCE W. OLSON
Police Chief
FAX: (323) 826-1481
The City of Vernon Water Department hereby solicits quotations for the installation of a
backup power generation system This system will serve Booster Plant 2 located at 4355
Downey Road. The generator unit will be used to run two wells and three booster motors
in addition to auxiliary related equipment.
The City has calculated the approximate required capacity of the generator to meet the
load from the pump motor. If your calculations indicate that a different size is needed,
please indicate as such on the bid and provide details on how the sizing was performed.
In addition, provide complete details on installation requirements, such as access
clearance, and height restrictions.
Before the contract is awarded, the City of Vernon requires the contractor to provide
proof of insurance, including a standard certificate of insurance, in at least the amounts
and coverage indicated on the insurance schedule. In addition to the standard certificate
of insurance, proof of general and umbrella liability coverage shall also be furnished in
the form indicated on the attached insurance schedule (Exhibit A).
BID ITEMS
ITEM 1: Provide and install a new Generic 354KW diesel generator and 1,850 fuel
tank per attached specifications.
Cost:
ITEM 2: Provide and install a new Generac 1200A Automatic Transfer Switch.
Cost:
ITEM 3: Provide and install new concrete pad approximately 22' x 12' x 6" in size.
Cost:
ITEM 4: Provide and install a 42" block wall around perimeter of generator.
Cost:
ITEM 5: Provide and install approximately 25' of underground conduit for power
and control from generator to the Automatic Transfer Switch.
Cost:
ITEM 6: Provide and install conduit and wire from Main SwitchGear to Automatic
Transfer Switch.
ITEM 7:
ITEM 8:
Factory startup and testing.
Labor bank rental.
Cost:
Cost:
Cost:
2
ITEM 9: Labor for load bank test.
Cost:
ITEM 10: Chart recorder rental.
Cost:
ITEM 11: Include all applicable permit and plan check fees.
Cost:
ITEM 12: Please include sales tax.
Total
Total Cost:
Note: Bid must be received in a sealed envelope and returned to the City of Vernon
Finance department no later than 2:00 p.m., October 24, 2002.
Generator Capacity
350KW Diesel Driven Generator shall consist of the following features and accessories:
• SD 0300 — K3612.71)18EPYYY.
• 350 KW rating, synchronous alternator wired for 277/480 VAC 3 phase, 60 HZ.
Permanent magnet excitation.
• 1% voltage regulation.
• Analog/digital control panel with:
1. AC volts,
2. AC amps,
3. Frequency,
4. Emergency stop switch,
5. Audible alarm
6. Battery charger fuse.
• Programmed engine control and monitoring module with manual. A auto switch
and four LEDs to indicate:
1. Not in auto
2. Alarm active
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3. Generator running
ring
4. Generator ready
• Data entry keypad with digital tal display shall include:
1. Oil pressure
2. Coolant temperature
3. Fuel level
4. DC battery voltage
5. Run time hours
6. High or low AC voltage
7. High or low battery voltage
8. High or low frequency
9. Low or pre -low oil pressure
10. Low water level
11. Low water temperature
12. High and pre -high engine temperature
13. High, low and critical low fuel levels
14.Overcrank
15.Overspeed
16. Unit not in "automatic mode'
17. Eight (8) user programmable digital channels
18. Four (4) analog user programmable channels
19. Serial communications with RS232, RS485 or external modem
• Electronic isochronous governor with a 0.5% frequency regulation.
• 600A UL mainline circuit breaker.
• Standard outdoor weather enclosure with integral critical grade muffler.
• 135 AH battery with rack — installed.
• 10 AMP battery charger — installed.
• Battery charging alternator.
• Battery cables.
• Battery tray.
• Fuel shut-off solenoid valve.
• Solenoid activated starter motor.
• Fuel filter and water separator.
• Air cleaner and oil filter with internal bypass.
• Oil and antifreeze.
• OR and radiator drain extensions.
• Vibration isolators between engine/alternator and base fame.
• Standard flex exhaust.
• Coolant heater.
• Air duct adapter.
• 1850 - gallon capacity sub -base fuel tank Quinaed with:
2
1. Fuel level indicating gauge
2. UL approved
3. Fuel tank shall be sized to provide a minimum of 72 hours of continuous
operation from a full tank.
• Spring vibration isolators.
• Standard set of to manuals.
• UL2200listed.
• EPA Tier 2 certified.
• South Coast AQMD certified.
• California Low -PM Compliant
• Two-year standard warranty.
• One (1) Generac automatic transfer switch consisting of the following typecode and
accessories:
GTS 0120 W — 3K2LDNCN
3 pole construction, rated at 1200 amps transfer switch with:
1. Time delay neutral with phase monitor
2. Safety disconnect
3. System voltage 277/480 volts 3 phase
4. Utility voltage sensing controls
• Drop -out and pick-up (70 to 95% adjustable).
• Utility interrupt delay (-I to 10 seconds adjustable).
• 7-day deluxe exerciser.
• NEMA 3R Enclosure.
• Adjustable logic control.
• 500 MCM lug kit "Y".
• UL listed.
• Factory Test Procedures and Requirements
1. Factory test shall be witnessed by a City of Vernon representative during City of
Vernon normal business hours (Mon — Thurs. 7.00 — 5:30 p.m.). Test shall consist of
manufactures normal factory test, which should simulate all shutdowns. Also a
demonstration of the 0 to full load pickup test of voltage and frequency regulation
using a resistive load bank and recorded by a strip chart recorder. A City of Vernon
representative shall witness the calibration of the strip chart recorder before the test.
The test shall also consist of a I -hour full load run.
2. Field test to be performed by manufacturer and witnessed by a City of Vernon
representative during City of Vernon normal working hours (Mon — Thurs. 7:00 a.m.
to 5:30 p.m.).
3. Permits: Engine is to be pre -approved by the South Coast Air Quality Management
District (SCAQMD) for operation within the area of jurisdiction. The City will
secure all permits and licenses pertaining to SCAQMD and local ruling agency for
the installation of the equipment. Provide information on the compliance of the
equipment with SCAQMD standards.
4. Delivery of unit after receipt of approval submittal to be a maximum of 12 weeks.
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INSURANCE SCHEDULE (CONTRACTOR)
The Contractor shall provid4 proof of insurance, including a standard
certificate of insurance, in at least the following amounts and
coverage (combined single limit permitted):
I' Coverage and Limits
Bodily Injury Property Damage
Hazards Each Person Each Accident Each Accident
Automobile Liability
Owned Automobiles
Hired Automobiles
Non -Owned Automobiles
Workers' Compensation
Employers' Liability
II. General Liability
Premises Operations
Elevators
(if applicable)
Independent
Contractors
Products - Completed
Operations
Contract Liability
Umbrella Liability
$ 500,000
$ 500,000
$ 500,000
$ Statutory
$1, 100, 000 per
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
1
$2,000,000
$2,000,000
$2,000,000
$2,000,000
$2,000,000
$1,000,000
$ 500,000
$ 500,000
$ 500,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
a. The general liability policy shall contain the following special
endorsements which shall be noted on or attached to the standard
certificate of insurance:
1. An endorsement naming the City of Vernon, its officers, and
employees as insureds under the policy.
2. An endorsement providing the City of Vernon thirty (30) days
notice of cancellation or material reduction of coverage.
3. An endorsement providing coverage for all operations.
under contract.
4. Such other endorsement as may be required by addendum
hereto.
b. In addition to the standard certificate of insurance, proof of
general and umbrella liability coverage shall be furnished in
the form checked below. Certification of the following roofs
by_the insurance a ent or broker will not be acce ted:
X For each policy, a notarized letter from the underwriter or
carrier certifying that the coverage and statements in the
standard certificate of insurance (attached thereto) are
true and correct and that the signator is an officer
authorized to so certify.
A copy of each policy certified by an officer of the
underwriter or carrier and notarized.
Exhibit "A"
SUPPORTING
DOCUMENTS
CITY COUNCIL
LEONIS C. MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro—Tem
WM. 'BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL MCCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator/City Clerk
FAX (323) 826-1438
Finance Committee
City of Vernon
Honorable Members:
v n /EDUARDO OLIVO
l/!' C� `' City Attorney
\ FAX: (562) 869-1883
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 826-1435
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
October 1, 2002
KENNETH J. DeDARIO
Director of Utilities
FAX: (323) 826-1425
STEVEN E. PARKER
Fire Chief
FAX: (323) 826-1407
BRUCE W. OLSON
Police Chief
FAX: (323) 826-1481
The Community Services and Water Department is requesting
authorization to seek for proposals from qualified firms to provide
and install a "Backup Power Generation System" at Booster Plant 2 to
run wells 12 and 17 and three booster motors in addition to auxiliary
related equipment. The department budgeted 150,000.00 for this
expense. It is hereby recommended that the Community Services and
Water Department be authorized to seek formal bids from qualified
firms to provide and install a Backup Power Generation System at
Booster Plant 2.
Very truly yours,
Bruce V. Malkenhorst
City Administrator/City Clerk
BVM/gm
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e,,---COMMUNITY SERVICES & WATER DEPARTMENT
OFFICE MEMORANDUM
TO: Bruce V. Malkenhorst, City Administrator
FROM: Samuel Kevin Wilson, Director of Community Services & Water
DATE: October 1, 2002
SUBJECT: Bid Authorization Request - Plant 2 Backup Power
The Department of Community Services and Water hereby requests approval to seep bids
from qualified firms to provide and install a `Backup Power Generation System" at Booster Plant 2
and associated Wells 12 and 17. A copy of the Request for Proposal has been provided for your
review.
Please advise when time permits.
SKWIsr
Attachment