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Resolution No. 80861 2 3 4 5 6 7 �] 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 8086 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON AUTHORIZING THE ISSUANCE OF A REQUEST FOR PROPOSAL FOR BOOSTER PLANT 3 BACKUP GENERATION SYSTEM WHEREAS, the Vernon Community Services & Water Department has determined that.there is a need for the installation of a backup Power generation system to serve Booster Plant 3 located at 3381 Fruitland Avenue; and WHEREAS, the generation unit will be used to run five booster motors in addition to auxiliary related equipment, hereinafter collectively referred to as "Booster System 3;" and WHEREAS, the City of Vernon is interested in obtaining proposals from qualified firms to perform the installation of Booster System 3; and WHEREAS, on October 8, 2002, the Finance Committee recommended that the City Council approve the recommendation of Bruce V. Malkenhorst, Director of Finance, dated October 1, 2002, that the City issue Request for Proposal for Booster Plant 3 Backup Generation System pursuant to Section 2.29-2 of the Vernon City Code. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION 1: The City Council of the City of Vernon hereby finds and determines that the recitals contained hereinabove are true and correct. SECTION 2: The City Council of the City of Vernon hereby directs the City Administrator/City Clerk, or his designee, to issue the Request For Proposal for Booster Plant 3 Backup Generation System, 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 a copy of which is attached hereto as Exhibit "A" and made a part hereof, and to report to the City Council on the proposals received with a recommendation for action. SECTION 3: The City Clerk of the City of Vernon shall certify to the passage of this resolution, and thereupon and thereafter the same shall be in full force and effect. APPROVED AND ADOPTED this 9th day of October, 2002. EONIS C. MALVQRG, May r ATTEST: BRUCE V. MALKENHORST, City Clerk - 2 - 1 STATE OF CALIFORNIA ) 2 ) ss COUNTY OF LOS ANGELES ) 3 4 I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon, 5 do hereby certify that the foregoing Resolution, being Resolution No. 6 8086, was duly adopted by the City Council of the City of Vernon at an 7 adjourned regular meeting of the City Council duly held on Wednesday, 8 October 9, 2002, and thereafter was duly signed by the Mayor of the 9 City of Vernon. 10 BRUCE V. MALKENHORST, City Clerk 12 13 (SEAL) 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 _ 3 _ EXHIBIT V1, CITY COUNCIL LEONIS C. MALBURG Mayor THOMAS A. YBARRA Mayor Pro-Tem WM. 'BILL" DAVIS Councilman H. "LARRY" GONZALES Councilman W. MICHAEL MCCORMICK Councilman BRUCE V. MALKENHORST City Administrator/City Clerk FAX (323) 826-1438 CITY HALL 4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058 TELEPHONE (323) 583-8811 September 25, 2002 CITY OF VERNON WATER DEPARTMENT REQUEST FOR PROPOSAL BOOSTER PLANT 3 BACKUP GENERATION SYSTEM EDUARDO OLIVO City Attorney FAX: (562) 869-1883 KEVIN WILSON Director of Community Services & Water FAX: (323) 826-1435 KENNETH J. DeDARIO Director of Municipal Utilities FAX: (323) 826-1425 STEVEN E. PARKER Fire Chief FAX (323) 826-1407 BRUCE W. OLSON Police Chief FAX: (323) 826-1481 The City of Vernon Water Department hereby solicits proposals for the installation of a backup power generation system. This system will serve Booster Plant 3 located at 3381 Fruitland Avenue. The generation unit will be used to run five booster motors in addition to auxiliary equipment related equipment. The City has calculated the approximate required capacity of the generator to meet the load from the booster motors. If your calculations indicate that a different size is needed, please indicate as such on the bid and provide details on how the sizing was performed. In addition, provide complete details on installation requirements, such as access clearance, and height restrictions. Before the contract is awarded, the City of Vernon requires the contractor to provide proof of insurance, including a standard certificate of insurance, in at least the amounts and coverage indicated on the insurance schedule. In addition to the standard certificate of insurance, proof of general and umbrella liability coverage shall also be fiunished in the form indicated on the attached insurance schedule (Exhibit A). BID ITEMS ITEM 1: Provide and install a new Generic 30OKW diesel generator and 1,750 fuel tank per attached specifications. Cost: ITEM 2: Provide and install a new Generac 1200A Automatic Transfer Switch. Cost: ITEM 3: Provide and install new concrete pad approximately 22' x 12' x 6" in size. Cost: ITEM 4: Provide and install a 42" block wall around perimeter of generator. Cost: ITEM 5: Provide and install approximately 25' of underground conduit for power and control from generator to the Automatic Transfer Switch Cost: ITEM 6: Provide and install conduit and wire from Main SwitchGear to Automatic Transfer Switch. ITEM 7: Factory startup and testing. ITEM 8: Labor bank rental. ITEM 9: Labor for load bank test. Cost: Cost: Cost: Cost: 2 6. High or low AC voltage 7. High or low battery voltage 8. High or low frequency 9. Low or pre -low oil pressure 10. Low water level 11. Low water temperature 12. High and pre -high engine temperature 13. High, low and critical low fuel levels 14.Overcrank 15.Overspeed 16. Unit not in "automatic mode' 17. Eight (8) user programmable digital channels 18. Four (4) analog user programmable channels 19. Serial communications with RS232, RS485 or external modem • Electronic isochronous governor with a 0.5% frequency regulation. • 500A UL mainline circuit breaker. • Standard outdoor weather enclosure with integral critical grade muffler. • 135 AH battery with rack — installed. • 10 AMP battery charger — installed. • Battery charging alternator. • Battery cables. • Battery tray. * Fuel shut-off solenoid valve. • SoIenoid activated starter motor. • Fuel filter and water separator. • Air cleaner and oil filter with internal bypass. • Oil and antifreeze. • Oil and radiator drain extensions. • Vibration isolators between enginelalternator and base frame. • Standard flex exhaust. • Coolant heater. • Air duct adapter. • 1750-gallon capacity sub -base fuel tank a ui ped with: 1. Fuel level indicating gauge 2. UL approved 3. Fuel tank shall be sized to provide a minimum of 72 hours of continuous operation from a full tank. • Spring vibration isolators. • Standard set of to manuals. • UL2200listed. • EPA Tier 2 certified. n • South Coast AQMD certified. • California Low=PM Compliant. • Two-year standard warranty. • One (1) Generac automatic transfer switch consisting o� following_typecode and accessories: GTS 0120 W — 3K2LDNCN 3 pole construction, rated at 1200 amps transfer switch with: I. Time delay neutral with phase monitor 2. Safety disconnect 3_ System voltage 277/480 volts 3 phase 4. Utility voltage sensing controls • Drop -out and pick-up (70 to 95% adjustable). • Utility interrupt delay (-1 to 10 seconds adjustable). • 7-day deluxe exerciser. • NEMA 3R Enclosure. • Adjustable logic control. • 500 MCM lug kit "Y". • UL listed. • Factory Test Procedures and Requirements I. Factory test shall be witnessed by a City of Vernon representative during City of Vernon normal business hours (Mon — Thurs. 7.00 — 5:30 p.m.). Test shall consist of manufactures normal factory test, which should simulate all shutdowns. Also a demonstration of the 0 to full load pickup test of voltage and frequency regulation using a resistive load bank and recorded by a strip chart recorder. A City of Vernon representative shall witness the calibration of the strip chart recorder before the test. The test shall also consist of a 1-hour full load run. 2. Field test to be performed by manufacturer and witnessed by a City of Vernon representative during City of Vernon normal working hours (Mon — Thurs. 7:00 a.m. — 5:30 p.m.). 3. Permits: Engine is to be pre -approved by the South Coast Air Quality Management District (SCAQMD) for operation within the area of jurisdiction. The City will secure all permits and licenses pertaining to SCAQMD and local ruling agency for the installation of the equipment. Provide information on the compliance of the equipment with SCAQMD standards. 4. Delivery of unit after receipt of approval submittal to be a maximum of 12 weeks. INSURANCE SCHEDULE.(CONrRACTOR) The Contractor shall provide proof of insurance, including a standard certificate- of insurance, in at least the following amounts and coverage (combined single-- limit permitted) I. Hazards Automobile Liability Owned Automobiles Hired Automobiles Non -Owned Automobiles Workers' Compensation Employers' Liability II. General Liability Premises Operations Elevators (if applicable) Independent Contractors Products - Completed Operations Contract Liability Umbrella Liability Coverage and Limits Bodily In ur Property Damage Each Person Each Accident Each Accident 500,000 500,000 500,000 Statutory 000,000 per $1,000,000 $1,000,000 $1,000,000 $1,000,000 $11,000, 000 $1,000,000 $1-, 000, 000 $1,000,000 $1, 000, 000 1 $2,000,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000 $11000, 000 $ 500,000 $ 500,000 $ 500,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1, 000, 000 a. The general liability policy shall contain the following special endorsements which shall be noted on or attached to the standard certificate of insurance: 1. An endorsement naming the City of Vernon, its officers, and employees as insureds under the policy. 2. An endorsement providing the City of Vernon thirty (30) days notice of cancellation or material reduction of coverage. 3-. An endorsement providing coverage for all operations. under contract. 4. Such other endorsement as may be required by addendum hereto. b. In addition to the standard certificate of insurance, proof of general and umbrella liability coverage shall be furnished in the form checked below. Certification of the followin roofs the insurance agent or broker will not be accepted: X For each policy, a notarized letter from the underwriter or carrier certifying that the coverage and statements in the standard certificate of insurance (attached thereto) are true and correct and that the signator is an officer authorized to so certify. A copy of each policy certified by an officer of the underwriter or carrier -and notarized. Exhibit "A" SUPPORTING DOCUMENTS M CITY COUNCIL LEONIS C. MALBURG Mayor THOMAS A. YBARRA Mayor Pro—Tem WM. 'BILL" DAVIS Councilman H. "LARRY" GONZALES Councilman W. MICHAEL MCCORMICK Councilman BRUCE V. MALKENHORST City Administrator/City Clerk FAX (323) 826-1438 CITY HALL 4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058 TELEPHONE (323) 583-8811 September 25, 2002 CITY OF VERNON WATER DEPARTMENT REQUEST FOR PROPOSAL BOOSTER PLANT 3 BACKUP GENERATION SYSTEM EDUARDO OLIVO City Attorney FAX: (562) 869-1883 KEVIN WILSON Director of Community Services & Water FAX: (323) 826-1435 KENNETH J. DeDARIO Director of Municipal Utilities FAX: (323) 826-1425 STEVEN E. PARKER Fire Chief FAX: (323) 826-1407 BRUCE W. OLSON Police Chief FAX: (323) 826-1481 The City of Vernon Water Department hereby solicits proposals for the installation of a backup power generation system. This system will serve Booster Plant 3 located at 3381 Fruitland Avenue. The generation unit will be used to run five booster motors in addition to auxiliary equipment related equipment. The City has calculated the approximate required capacity of the generator to meet the load from the booster motors. If your calculations indicate that a different size is needed, please indicate as such on the bid and provide details on how the sizing was performed. In addition, provide complete details on installation requirements, such as access clearance, and height restrictions. Before the contract is awarded, the City of Vernon requires the contractor to provide proof of insurance, including a standard certificate of insurance, in at least the amounts and coverage indicated on the insurance schedule. In addition to the standard certificate of insurance, proof of general and umbrella liability coverage shall also be furnished in the form indicated on the attached insurance schedule (Exhibit A). BID ITEMS ITEM 1: Provide and install a new Generic 30OKW diesel generator and 1,750 fuel tank per attached specifications. Cost: ITEM 2: Provide and install a new Generac 1200A Automatic Transfer Switch. Cost: ITEM 3: Provide and install new concrete pad approximately 22' x 12' x 6" in size. Cost: ITEM 4: Provide and install a 42" block wall around perimeter of generator. Cost: ITEM 5: Provide and install approximately 25' of underground conduit for power and control from generator to the Automatic Transfer Switch. Cost: ITEM 6: Provide and install conduit and wire from Main SwitchGear to Automatic Transfer Switch. ITEM 7: Factory startup and testing. ITEM 8: Labor bank rental. ITEM 9: Labor for load bank test. Cost: Cost: Cost: Cost: 2 ITEM 10: Chart recorder rental. Cost: ITEM 11: Include all applicable permit and plan check fees. Cost: ITEM 12: Please include sales tax. Total Total Cost: Note: Bid must be received in a sealed envelope and returned to the City of Vernon Finance Department no later than 2:00 p.m., October 24, 2002. Generator Caaacity 300KW Diesel Driven Generator shall consist of the following features and accessories: • SD 0300 — K3612.7D18EPYYY. • 300 KW rating, synchronous alternator wired for 277/480 VAC 3 phase, 60 HZ. • Permanent magnet excitation. • 1 % voltage regulation. • Analog/digital control panel with AC volts, AC amps, frequency, emergency stop switch, audible alarm and battery charger fuse. • Programmed engine control and monitoring module with manual, off, auto switch and four LEDs to indicate: 1. Not in auto 2. Alarm active 3. Generator running 4. Generator ready • Data entry keypad with digital display shall include: 1. Oil pressure 2. Coolant temperature 3. Fuel level 4. DC battery voltage 5. Run time hours 3 6. High or low AC voltage 7. High or low battery voltage 8. High or low frequency 9. Low or pre -low oil pressure 10. Low water level 11. Low water temperature 12. High and pre -high engine temperature 13. High, low and critical low fuel levels 14.Overcrank 15.Overspeed 16. Unit not in "automatic mode" 17. Eight (8) user programmable digital channels 18. Four (4) analog user programmable channels 19. Serial communications with RS232, RS485 or external modem • Electronic isochronous governor with a 0.5% frequency regulation. • 500A UL mainline circuit breaker. • Standard outdoor weather enclosure with integral critical grade muffler. • 135 AH battery with rack — installed. • 10 AMP battery charger — installed. • Battery charging alternator. • Battery cables. • Battery tray. • Fuel shut-off solenoid valve. • Solenoid activated starter motor. • Fuel filter and water separator. • Air cleaner and oil filter with internal bypass. • Oil and antifreeze. • Oil and radiator drain extensions. • Vibration isolators between engine/alternator and base frame. • Standard flex exhaust. • Coolant heater. • Air duct adapter. • 1750-gallon capacity sub -base fuel tank equipped with: 1. Fuel level indicating gauge 2. UL approved 3. Fuel tank shall be sized to provide a minimum of 72 hours of continuous operation from a full tank. • Spring vibration isolators. • Standard set of to manuals. • UL2200listed. • EPA Tier 2 certified. 4 • South Coast AQMD certified. • California Low -PM Compliant. • Two-year standard warranty. • One (1) Generac automatic transfer switch consisting of the following—bMode and accessories: GTS 0120 W — 3K2LDNCN 3 pole construction, rated at 1200 amps transfer switch with: 1. Time delay neutral with phase monitor 2. Safety disconnect 3. System voltage 277/480 volts 3 phase 4. Utility voltage sensing controls • Drop -out and pick-up (70 to 95% adjustable). • Utility interrupt delay (-1 to 10 seconds adjustable). • 7-day deluxe exerciser. • NEMA 3R Enclosure. • Adjustable logic control. • 500 MCM lug kit "Y". • UL listed. • Factory Test Procedures and Requirements 1. Factory test shall be witnessed by a City of Vernon representative during City of Vernon normal business hours (Mon — Thurs. 7.00 — 5:30 p.m.). Test shall consist of manufactures normal factory test, which should simulate all shutdowns. Also a demonstration of the 0 to full load pickup test of voltage and frequency regulation using a resistive load bank and recorded by a strip chart recorder. A City of Vernon representative shall witness the calibration of the strip chart :recorder before the test. The test shall also consist of a 1-hour full load run. 2. Field test to be performed by manufacturer and witnessed by a City of Vernon representative during City of Vernon normal working hours (Mon — Thurs. 7:00 a.m. — 5:30 p.m.). 3. Permits: Engine is to be pre -approved by the South Coast Air Quality Management District (SCAQMD) for operation within the area of jurisdiction. The City will secure all permits and licenses pertaining to SCAQMD and local ruling agency for the installation of the equipment. Provide information on the compliance of the equipment with SCAQMD standards. 4. Delivery of unit after receipt of approval submittal to be a maximum of 12 weeks. TNSU1bWCE SCHEDULE (CONTRACTOR) The Contractor'shall provide proof of.insurance, including a standard certificate of insurance, in at least the following amounts and -_c�vsrag€ --(combined---single- limit -permitted) :- -- _-_ -_--__ I' Coverage and Limits Bodily Injury Property Damage Hazards Each Person Each Accident Each Accident Automobile Liability Owned Automobiles $ 500,000 $1,000,000 $ 500,000 Hired Automobiles $ 500,000 $1,000,000 $ 500,000 Non -Owned Automobiles $ 500,000 $1,000,000 $ 500,000 Workers' Compensation $ Statutory Employers' Liability $1,000,000 per employer II. General Liability Premises Operations $1,000,000 $2,000,000 $1,000,000 Elevators (if applicable) $1,000,000 $2,000,000 $1,000,000 Independent Contractors $1,000,000 $2,000,000 $1,000,000 Products - Completed Operations $1,000,000 $2,000,000 $1,000,000 Contract Liability $1,000,000 $2,000,000 $1,000,000 Umbrella Liability $1,000,000 $1,000,000 $1,000,000 a. The general liability policy shall contain the following special endorsements which shall be noted on or attached to the standard certificate of insurance: 1. An endorsement naming the City of Vernon, its officers, and employees as insureds under the policy. 2. An endorsement providing the City of Vernon thirty (30) days notice of cancellation or material reduction of coverage. 3.. An endorsement providing coverage for all operations. under contract. 4. Such other endorsement as may be required by addendum hereto. b. In addition to the standard certificate of insurance, proof of general and umbrella liability coverage shall be furnished in the form checked below. Certification of the following proofs by the insurance agent or broker will not be accepted: X For each policy, a notarized letter from the underwriter or carrier certifying that the coverage and statements in the standard certificate of insurance (attached thereto) are true and correct and that the signator is an officer authorized to so certify. A copy of each policy certified by an officer of the underwriter or carrier and notarized. Exhibit "A" CftY COUNCIL s LEONIS C. MALBURG Mayor THOMAS A. YBARRA Mayor Pro-Tem WM. 'BILL" DAVIS Councilman H. "LARRY" GONZALES Councilman W. MICHAEL MCCORMICK Councilman BRUCE V. MALKENHORST City Administrator/City Clerk FAX (323) 826-1438 Finance Committee City of Vernon Honorable Members: CITY HALL 4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058 TELEPHONE (323) 583-8811 October 1, 2002 EDUARDO OLIVO City Attorney FAX: (562) 869-1883 KEVIN WILSON Director of Community Services & Water FAX: (323) 826-1435 KENNETH J. DeDARIO Director of Utilities FAX: (323) 826-1425 STEVEN E. PARKER Fire Chief FAX: (323) 826-1407 BRUCE W. OLSON Police Chief FAX: (323) 826-1481 The Community Services and Water Department is requesting authorization to seek for proposals from qualified firms to provide and install a "Backup Power Generation System" at Booster Plant 3 to run five booster motors in addition to auxiliary related equipment. The department budgeted $70,000.00 for this expense. It is hereby recommended that the Community Services and Water Department be authorized to seek formal bids from qualified firms to provide and install a Backup Power Generation System at Booster Plant 3. Very truly yours, Bruce V. Malkenhorst City Administrator/City Clerk BVM/gm II' a r � • COMMUNITY SERVICES & WATER DEPARTMENT OFFICE MEMORANDUM TO: Bruce V. Malkenhorst, City Administrator FROM: Samuel Kevin Wilson; Director of Community Services & Water DATE: September 25, 2002 SUBJECT: Bid Authorization Request - Plant 3 Backup Power The Department of Community Services and Water hereby requests approval to seek bids from qualified firms to provide and install a "Backup Power Generation System" at Booster Plant 3. A copy of the Request for Proposal has been provided for your review. Please advise when time permits. SKW/sr Attachment r CITY OF VERNON PG. 7.15 1084 FUND 020 EQUIPMENT KEQUEST SCHEDULE 10-,iuk2002 2002-2003 DEPT: WATER TITLE OF ITEM REQUESTED: BACK UP DIESEL GENERATOR - BOOSTER PLANT 3 PRIORITY: 1. ESSENTIAL - A service or program will be cancelled without X the item. 2. DESIRABLE - Item is required to maintain efficient operation. 3. DEFERRABLE -Item is needed, but possibly deferrable for one year. NET COST: AUTO Including sales tax and installation less applicable trade-in*. NON -AUTO $70,000 Manufacturer, Supplier, Brand. Source of quoted price. `Note: Show detail below. Number Requested: Replacement _1_ Additional Number now in use by requesting unit. Equipment number(s) of items(s) being replaced. 1 Recommended disposition. EXPLANATION OF NEED: Present Equipment is: Obsolete X Unsafe New Equipment will: Increase Safety Reduce Down Time Improve Service Save Manpower NARRATIVE JUSTIFICATION: Unreliable Worn out Upon a recent inspection it was determined that the existing Waukesha Diesel pump is obsolete and it is nearly impossible to obtain replacement parts.