Resolution No. 81231
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RESOLUTION NO. 8123
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND AUTHORIZING NOTICE INVITING
SEALED PROPOSALS OR BIDS FOR THE PURCHASE OF A NEW
FORD RANGER XLT SUPER CAB PICKUP TRUCK FOR THE
COMMUNITY SERVICES & WATER DEPARTMENT
WHEREAS, the Community Services & Water Department is in
need of a new vehicle to be used as a replacement truck by staff of
the water section when their normally assigned trucks are in the
garage for service and
WHEREAS, pursuant to Resolution No. 8087 adopted on October
23, 2002, formal bids were issue for a 2003 Ford Ranger XL Super Cab
Pickup Truck for the Community Services & Water Department but no bids
were received because the XL model is no longer available; and
WHEREAS, by letter dated December 9, 2002, Bruce V.
Malkenhorst, City Administrator/City Clerk, recommended that authority
be granted for the Purchasing Agent, or his designee, to seek formal
bids for the purchase of a new 2003 Ford Ranger XLT Super Cap Pickup
Truck; and
WHEREAS, a bid specification for the purchase of the 2003
Ford Ranger XLT Super Cab Pickup Truck has been presented to the City
Council of the City of Vernon; and
WHEREAS, the City Council of the City of Vernon has
determined that it is in the best interests of the City of Vernon that
bids be solicited in accordance with applicable State law and the
Vernon City Code.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
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SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
and correct.
SECTION 2: The bid specification, which is attached hereto
as Exhibit "A" and made a part hereof, is hereby approved by the City
Council of the City of Vernon.
SECTION 3: The City Clerk of the City of Vernon is hereby
directed to give notice, in writing, inviting sealed proposals or bids
for the purchase of one 2003 Ford Ranger XLT vehicle, in accordance
with the bid specification, and in accordance with this resolution.
SECTION 4: There being no new,spaper of general circulation
printed, published or circulated in the City of Vernon, the City Clerk
is hereby directed to post said notice, or cause the same to be
posted, in three of the most public places in the City of Vernon, to
wit: the northwest corner of 38tn Street and Santa Fe Avenue, the
northeast corner of Leonis Boulevard and Pacific Boulevard, and on the
bulletin board in the lobby of the City Hall of the City of Vernon,
located at 4305 Santa Fe Avenue, in said City.
SECTION 5: The City Clerk of the City of Vernon is hereby
directed to post said notice forthwith and the first posting of said
notice shall be at least ten (10) days before the opening of the bids
for the proposed contract. Said notice shall provide that sealed
proposals or bids will be received by the City of Vernon at the office
of the City Clerk, or his designee, at the City Hall, 4305 Santa Fe
Avenue, Vernon, CA 90058-0805.
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SECTION 6: The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and
thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this 18th day of December, 2002.
EONIS C. MAL URG, Ma or
ATTEST:
BRUCE V. MA.LKENHORST, City Clerk
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STATE OF CALIFORNIA }
) ss
COUNTY OF LOS ANGELES }
I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon, do
hereby certify that the foregoing Resolution, being Resolution No.
8123, was duly adopted by the City Council of the City of Vernon at a
regular meeting of the City Council duly held on Wednesday,
December 18, 2002, and thereafter was duly signed by the Mayor of the
City of Vernon.
BRUCE V. MALKENHORST, City Clerk
(SEAL)
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EXHIBIT
12/12/2002 10:19 FAX 323 581 79.24 CITY OF VERNON J LEHR Ij001
CITY COUNCIL
LEONIS C_ MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro—Tem
WM• `BILL" DAVIS
Councilman
11 "LARRY" GONZALES
Councilman
W. NUCI1AEL MCCOIWCK
Councilman
t3R1JCE V. MALKENHORST
City Administrator/ City Clerk
FAX (323) 826-1438
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
December. 12, 2002
CITY OF VERNON
TECHNICAL SPECIFICATIONS
EDUARDO OLIVO
City Attorney
FAX: (562) 869-18M
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 826-1433
KENNETH J. DePARIO
Director of Municipal Utilities
'PAX: (323) 826-1425
STEVEN E, PARKER
Ftre Chdef
FAX (323) $26-1407
BRUCE W: OLSON
Police Chief
FAX: (323) 926-1481
FOR A FORD RANGER XLT SUPER CAB PICKUP TRUCK
INTENT
Tt is the intent of this specification to provide for the purchase of one (1) new and unused
Ford Ranger XL Super Cab Pickup Truck with a 4.OL SOHC V-6 and automatic 5-speed
transmission.
The City of Vernon has evaluated different types of trucks and has determined that this product
is best suited for the department's needs in safety, quality, performance, and standardization.
In comparing proposals, consideration will not be confined to price only. The successful bidder
will be one whose product is judged shall best serve the interests of the City of Vernon when
price, product, safety, quality and delivery are considered. The City of Vernon reserves the right
to reject any or all bids or any part thereof, and to waive any minor technicalities. A contract
will be awarded to the bidder submitting the lowest responsible bid meeting the requirements of
this specification.
The City requires the successful bidder to provide proof of insurance, including a standard
certificate of insurance, in at least the amounts and coverage indicated on the insurance schedule.
In addition to the standard certificate of insurance, proof of general and umbrella liability
coverage shall also be furnished in the form indicated on the attached insurance schedule
(Exhibit "A')
EQUIVALENT PRODUCT
Bids will be accepted for consideration on any make or model that is equal or superior to the
truck. specified. Decisions of equivalency will be at the sole interpretation of the City. A blanket
statement that equipment proposed will meet all requirements will not be sufficient to establish
12/12/2002 10:19 FAX 323 581 7924 CITY OF VERNON ► J LEHR ,0042
equivalence. Original manufacturer's brochures of the proposed unit are to be submitted with
the proposal.
All modifications made to the standard production unit described in the manufacturer's
brochures must be certified by the manufacturer and submitted with the bid, or the bid will be
deemed "non -responsive" and rejected without further review. Bidder must be prepared to
demonstrate a unit similar to the one proposed, if requested.
INTERPRETATIONS
In order to be fair to all bidders, no oral interpretations will be given to any bidder as to the
meaning of the specification documents or any part thereof. Every request far such a
consideration shall be made in writing to the City of Vernon. Based upon such inquiry, the City
may choose to issue an Addendtun.
GENERAL
The specification herein states the minimun). requirements of the City. All bids must be regular
in every respect. Unauthorized conditions, limitations, or provisions shall be, cause for rejection.
The City of Vernon will consider as "irregular" or "non -responsive" any bid not prepared and
submitted in accordance with the bid document and specification, or any bid lacking sufficient
technical literature to enable the Department to make a reasonable determination of compliance
to the specification.
It shall be the bidder's responsibility to carefully examine each item of the specification. Failure
to offer a completed bid or failure to respond to each section of the technical specification will
cause the proposal to be .rejected without review as "non -responsive". All variances, exceptions
and/or deviations shall be fully described in the appropriate section. Deceit in responding to the
specification will be cause for rejection.
2003 FORD RANGER SUPER CAS 4 x 2 - 6 FOOT BOX
• Body Code — R44
• Order Code — 487A
CHASSIS. AXLES & SUSPENSION
• Chassis shall have a GVWR of not less than 4,600 lbs.
• Chassis shall have a payload of not less than 1,260 lbs.
• Front axle shall have a GAWR of 2,600 lbs.
• Rear axle shall have a GAWR of 2,750 lbs.
• Front suspension shall have a GAWR of 2,600 lbs.
• Rear suspension shall have a GAWR of 2,750 lbs.
• Front and rear shocks shall be gas.
• Truck shall be equipped with front and rear stabilizer bars.
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ENGINE
• Truck engine shall be a Ford 4.OL SOHC V-6 Gasoline Engine, 207 Hp @ 5,250 RPM, 238
Ft/lbs @ 3,000 RPM.
• Truck shall be equipped with heavy duty cooling system.
TRANSMISSION & AXLE RATIO
• Transmission shall be a 5-speed automatic with overdrive.
• Rear Axle Ratio shall be 3.55.
• Axle size shall be 8.8 inches.
BRAKES
• Brakes shall be equipped with 4-wheel Anti -Lock brake system.
FUEL TANK
• Fuel tank shall not be less than 19.5 gallons. Tank shall be full at time of delivery.
WHEELS & 'TIRES
• 'Wheels - Four (4) 15.00 x 6.0 (minb-num) steel disc and one (1) full sized spare.
• Tires — Four (4) P225/7OR x 15 load range "D" tines (minimum), or equal, with highway
tread, and one (1) hill size spare_
EXTERIOR
• Color shall be Oxford White.
• Be equipped with front bumper and rear step bumper.
• Have four (4) cab doors.
• Be equipped with standard chrome grille_
• Standard mirrors (Drivers and passenger's side)_
• Front and rear mud flaps.
• Tailgate — Quick release feature.
• Four (4) black tic down hooks for cargo box.
INTERIOR
• Interior color shall be "Black" or equivalent color.
• Flooring shall be black, or equivalent, carpet.
• Front and rear vinyl floor mats shall be black.
• Truck shall be equipped with. Dome Map Cargo Box Lights.
• Door trim shall have map pockets.
• Truck shall b.ave black, or equivalent color, vinyl 60/40 bench seats with seat belts for driver
and two (2) passengers.
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• Truck shall have black, or equivalent, rear vinyl jump seats.
• Truck shall have tachometer, voltmeter, ail pressure meter and water temperature gauge.
• Truck shall have driver and front passenger air bags with manual passenger air -bag
deactivation.
• Inside hood latch release_
ELECTRICAL
• Electrical system shall be 12-volt, negative ground.
• Battery shall be heavy-duty maintenance free.
WARRANTY
• Standard new vehicle warranty
SERVICE MANUALS
The vendor shall provide mechanical, electrical and emissions repair manuals.
CONTRACT
• The vendor shall be .required to execute a vehicle purchase contract in substantially the same
form as the draft contract attached hereto.
DELIVERY
Acceptance shall be subject to the inspection and approval
of the City of Vernon..
Price:
Tax:
Total Cost:
OPTIONAL ITEMS:
ITEM 1: Air -Conditioning: Truck shall be equipped with
factory installed air-conditioning_
Cost:
ITEM 2: Trailer Tow Package: Truck shall be
equipped with Trailer Tow Class III Package with
receiver type hitch.
Cost:
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CITY OF VERNON ► J LEHR a 0 45
ITEM 3: Bed Liner: Truck shall be equipped with
Black Bcd Li.�ner. .
Cost:
ITEM 4: A,MIFM Stereo: Truck shall be equipped with
AwFM Stereo with clock.
Cost:
Price:
Grand Total;
Submitted by:
Address:
Signature:
Note: Bid must be received in a sealed envelope and
returned to the City of Vernon Finance Department no later
than 2:00 p.m. January 21., 2002.
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1zi11i2002 16:23 FAX 323 581 7924 CITY OF VERNON J LEHR [a]010
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VEHICLE PURCHASE CONTRACT
THIS CONTRACT is made, entered into and executed in duplicate originals, either copy
of which may be considered and used as the original hereof for all purposes, as of this ! day of
200 in the City of Vernon, County of Los Angeles, California
BY AND BETWEEN
AND
THE CITY OF VERNON (hereinafter
referred to as the "City")
4305 Santa Fe Avenue
Vernon, CA 90058
CONTRACTOR
(hereinafter referred to as " ")
WHEREAS, the City is in need of a Vehicle for its
Department; and
WHEREAS, on .200 , the City issued Bid No. which sets forth
specifications for the vehicle required by the City; and
WHEREAS, on , 200" , CONTRACTOR responded to Bid No. ; and
WHEREAS, the City has accepted the bid of CONTRACTOR which is attached hereto as
Exhibit "A" and incorporated herein by reference and desires to purchase the from
CONTRACTOR.
NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET
FORTH HEREIN:
1. Purchase, CONTRACTOR agrees to sell to the City a
Vehicle, which meets the specifications contained in City of Vernon Bid No. , dated ,
2000, and which is consistent with CONTRACTOR's Bid of (collectively, the "Bid
Documents"), which is attached hereto as Exhibit "A."
2. Erice. Consistent with its Bid, CONTRACTOR agrees to sell and deliver,
subject to final inspection by the City, Vehicle for the total
1G/11/LUUL 16:23 FAX 323 581 7924 CITY OF VERNON J LEHR C1011
1 (� suns of
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and final inspection.
Dollars and
Cents ($ ), including tax
3• Payment Terms. The City agrees to pay CONTRACTOR a total of
Dollars and Cents ($ ), including tax, for the
purchase of the vehicle. (further terms).
4• Warranties. CONTRACTOR shall provide, at a minimum, a one (1) year labor
and material warranty to begin upon acceptance of the by the City. All
manufacturers' warranties, and any other warranties made applicable by law, shall apply to the City's
purchase of the above -referenced Vehicle.
5. Gen '�'xovisions.
A. ro�erning 1,aw. The laws of the Stage of California
shall govern the rights, obligations, duties and liability of the
parties to this Contract and shall also govern the interpretation of
this Contract.
B. Notices. Notices to the parties, unless otherwise requested in writing,
shall be sent to:
City: THE CITY OF VERNON
ATTN: DOLORES FONSECA, PURCHASING
CITY ADMINISTRATOR
4305 SANTA FE AVENUE
VERNON, CA 90058-0805
CONTRACTOR:
ATTN:
7. Entire A ern .nt. This Contract is the entire agreement of the parties,
CONTRACTOR represents that in entering into this Contract, it has not relied on any previous
representations or understandings of any kind or nature.
8. Benefit of Agreement. This Contract shall bind and benefit the parties hereto
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12/11/2002 16:24 FAX 323 581 7924 CITY OF VERNON J LEHR [a]012
Y and their heirs, successors, and permitted assigns.
2 IN WITNESS WHEREOF, the parties have caused this Contract to be executed by and
3 through their authorized officers on the date, month and year first written above.
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5 CITY OF VERNON
6 By:
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LEONIS C. MALBURG, Mayor
8 ATTEST:
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BRUCE V. MALKENHORST, City Clerk
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APPROVED AS TO FORM:
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12 EDUARDO OLIVO, City Attorney
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CONTRACTOR
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15 By:
16 Title:
17 By:
18 Title:
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