Resolution No. 81271
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RESOLUTION NO. 8127
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND AUTHORIZING NOTICE INVITING
REQUEST FOR PROPOSALS OR BIDS FOR GARAGE
WORKSTATION INSTALLATION PROJECT FOR THE COMMUNITY
SERVICES & WATER DEPARTMENT
WHEREAS, the Vernon Community Services & Water Department is
currently evaluating issues relating to flooring and abatement in the
remodeling of the Public Works Building (the "Remodeling") which would
involve incorporating workstations in various portions of the Public
Works Building; and
WHEREAS, the Vernon Community Services & Water Department
desires to commence the Remodeling in the Automotive Garage Office
(the "Garage") by installing a two -person workstation (the "Project")
since the flooring in the Garage is not scheduled to be removed and no
abatement issues need to be resolved; and
WHEREAS, the City of Vernon is interested in obtaining
proposals from qualified vendors to perform the Garage Project; and
WHEREAS, on January 7, 2003, the Finance Committee approved
the recommendation of Bruce V. Malkenhorst, Director of Finance, dated
December 19, 2002, that the City issue/ratify the issuance of a
Request for Proposal for the Garage Project pursuant to Section 2.29-2
of the Vernon City Code; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
and correct.
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SECTION 2: The City Council of the City of Vernon hereby
ratifies the issuance of a Request for Proposal for the Garage
Project, a copy of which is attached hereto as Exhibit "A" and made a
part hereof, and directs the City Administrator/City Clerk, or his
designee, to report to the City Council on the proposals received with
a recommendation for action.
SECTION 3: The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and
thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this 8th day of January, 2003.
:LEONIS C. MALB G, M yor
ATTES
BRUCE V. MALKENHORST, City Clerk
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STATE OF CALIFORNIA )
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)
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COUNTY OF
LOS ANGELES )
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I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon,
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do hereby
certify that the
foregoing Resolution, being Resolution No.
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8127, was
duly adopted by
the City Council of the City of Vernon at an
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adjourned
regular meeting
of the City Council duly held on Wednesday,
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January 8,
2003, and thereafter
was duly signed by the Mayor of the
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City of Vernon.
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BRUCE V. MALKENHORST, City Clerk
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(SEAL)
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EXHIBIT
CITY COUNCIL
LEONIS C. MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro -Tern
WM. 'BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL MCCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator/City Clerk
FAX (323) 826-1438
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
December 12, 2002
CITY OF VERNON
EDUARDO OLIVO
City Attorney
FAX: (562) 869-1883
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 826-1435
KENNETH J. DeDARIO
Director of Utilities
FAX: (323) 826-1425
STEVEN E. PARKER
Fire Chief
FAX: (323) 826-1407
BRUCE W. OLSON
Police Chief
FAX: (323) 826-1481
REQUEST FOR PROPOSAL (RFP)
GARAGE WORKSTATION INSTALLATION PROJECT
INTENT
It is the intent of this specification to have the Contractor submit a Request for Proposal (RFP) to
supply and install a two -person workstation at the City's Automotive Garage Office.
In comparing proposals, consideration will not be confined to price only. The successful bidder
will be one whose product is judged shall best serve the interests of the City of Vernon when
price, product, safety, quality and delivery are considered. The City of Vernon reserves the right
to reject any or all bids or any part thereof, and to waive any minor technicalities. A contract
will be awarded to the bidder submitting the lowest responsible bid meeting the requirements of
this specification.
The City requires the successful bidder to provide proof of insurance, including a standard
certificate of insurance, in at least the amounts and coverage indicated on the insurance schedule.
In addition to the standard certificate of insurance, proof of general and umbrella liability
coverage shall also be furnished in the form indicated on the attached insurance schedule
(Exhibit "A").
EQUIVALENT PRODUCT
Bids will be accepted for consideration on any make that is equal or superior to the workstation
specified. Decisions of equivalency will be at the sole interpretation of the City. A blanket
statement that equipment proposed will meet all requirements will not be sufficient to establish
equivalence.
INTERPRETATIONS
In order to be fair to all bidders, no oral interpretations will be given to any bidder as to the
meaning of the specification documents or any part thereof Every request for such a
consideration shall be made in writing to the City of Vernon. Based upon such inquiry, the City
may choose to issue an Addendum.
GENERAL
The specification herein states the minimum requirements of the City. All bids must be regular
in every respect. Unauthorized conditions, limitations, or provisions shall be cause for rejection.
The City of Vernon will consider as "irregular" or "non -responsive" any bid not prepared and
submitted in accordance with the bid document and specification, or any bid lacking sufficient
technical literature to enable the Department to make a reasonable determination of compliance
to the specification.
It shall be the bidder's responsibility to carefully examine each item of the specification. Failure
to offer a completed bid or failure to respond to each section of the technical specification will
cause the proposal to be rejected without review as "non -responsive". All variances, exceptions
and/or deviations shall be fully described in the appropriate section. Deceit in responding to the
specification will be cause for rejection.
CONTRACT
• The vendor shall be required to execute a purchase contract in substantially the same form as
the draft contract attached hereto.
BID ITEMS
ITEM 1: U-Shaped Work Surface: As Per Attached
Plan:
ITEM 2: Service Counters: Install Two (2) 58" x
12 " x 1-1/4" Service Counters.
Cost:
Cost:
ITEM 3: Three Drawer Pedestal File: Install Two
(2) Three Drawer Pedestal Files.
ITEM 4: Two Drawer Pedestal File: Install One (1) Two
Drawer Pedestal File:
ITEM 5: Storage Cabinet: Install Two (2) 36" x 27"
Hinged Door Storage Cabinets.
ITEM 6: Pencil Drawers: Install Two (2) Pencil Drawers.
ITEM 7: Overhead Cabinets: Install Five (5) Overhead
Cabinets with Flipper Doors as Per Attached Plan.
ITEM 8: Hinged Door Cabinets: Install Two (2) 36" x
39" x 12" Hinged Door Storage Cabinets.
ITEM 9: Panels: Install Two (2) 40" High Panels.
Cost:
Cost:
Cost:
Cost:
Cost:
Cost:
Cost:
3
ITEM 10: Deskcase with Overhead Cabinets: Install One
(1) 66" Wide x 36" High Hutch with Two (2) Overhead
Cabinets.
ITEM 11: Task Chairs: Please Include Two (2) Task
Chairs with Adjustable T-Arms.
ITEM 12: Task Lights: Install Four (4) Task Lights.
ITEM 13: Lateral File: Install One (1) Four Drawer
Lateral File with Top — 42" Wide.
ITEM 14: Lateral File: Install One (1) Two Drawer
Lateral File with Top — 42" Wide.
ITEM 15: Articulating Keyboards: Install Two (2)
Articulating Keyboards.
ITEM 17: Delivery and Setup.
Cost:
Cost:
Cost:
Cost:
Cost:
Cost:
Cost:
m
Grand Total:
Submitted by:
Address:
Signature:
Note: Bid must be received in a sealed envelope and
returned to the City of Vernon Finance Department no later
than 2:00 p.m. January 16, 2003.
Attachment
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INSURANCE SCBEDIILE (CONTRACTOR)
' - The Contractor shall provide P proof of insurance, including a standard
certificate of insurance, in at least the following amounts and
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I' Coverage and Limits
Bodily Injury Property Damaqe
Hazards Each Person Each Accident Each Accident
Automobile Liability
Owned Automobiles
Hired Automobiles
$ 500,000
$ 500,000
$1,000,000
$ 500,000
Non -Owned Automobiles
$ 500,000
$1,000,000
$1,0001000
$ 500,000
$ 500,000
Workers' Compensation
$ Statutory
Employers' Liability
$1,000,000
per em lover
II. General Liability
Premises Operations
Elevators
$1,000,000
$2,000,000
$1,000,000
. (if applicable)
Independent
$1,000,000
$2,000,000
$1,000,000
Contractors-
Products - Completed
$1,000,000
$2,000,000
$1,000,000
Operations
Contract Liability
$1,000,000
$1,000,000
$2,000,000
$2,000,000
$1,000,000
Umbrella Liability
$1,000,000
$1,000,000
$1,000,000
$1,000,000
a. The general liability policy shall contain the following special
endorsements which shall be noted on or attached to the standard
certificate of insurance:
1. An endorsement naming the City of Vernon, its officers, and
employees as insureds under the policy.
2. An endorsement providing the City of Vernon thirty (30) days
notice of cancellation or material reduction of coverage.
3.. An endorsement providing coverage for all operations.
under contract.
4. Such other endorsement as may be required by addendum
hereto
b. In addition to the standard certificate of insurance, proof of
general and umbrella liability coverage shall be furnished in
the form checked below. Certification of the following proofs
by the insurance a ent or broker will not be accepted:
X For each policy, a notarized letter from the underwriter or
carrier certifying that the coverage and statements in the
standard certi-ficate of insurance (attached thereto) are
true andcorrectand that the signator is an officer
authorized to so certify.
A copy of each policy certified by an officer of the
underwriter or carrier and notarized.
Exhibit "A"
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CITY COUNCIL
LEONIS C. MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro—Tem
WM. 'BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL MCCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator/City Clerk
FAX (323) 826-1438
Finance Committee
City of Vernon
Honorable Members:
LrEiDUARDO OLIVO
City Attorney
FAX: (562) 869-1883
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 826-1435
KENNETH J. DeDARIO
Director of Utilities
FAX: (323) 826-1425
STEVEN E. PARKER
Fire Chief
FAX: (323) 826-1407
CITY HALL BRUCE W. OLSON
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058 Police Chief
TELEPHONE (323) 583-8811 FAX: (323) 826-1481
December 19, 2002
The Community Services and Water Department is requesting
authorization to submit Request for Proposal's (RFP) for the
installation of workstations in the Garage Office. This is part of
the remodeling of the Public Works Building. Since the Garage is the
only section that does not need flooring, the department would like to
begin the project. The department has budgeted $100,000.00 for this
project and it is hereby recommended that the Community Services and
Water Department be authorized to submit Request for Proposals for the
installation of workstations in the Public Works Building.
Very truly yours,
Bruce V. Malkenhorst
Director of Finance
BVM/gm
COMMUNITY SERVICES & WATER DEPARTMENT
OFFICE MEMORANDUM
TO: Bruce Malkenhorst, City Administrator
FROM: Samuel Kevin Wilson; llirector of Community Services & Water
DATE: December 12, 2002
SUBJECT: Garage Office — Request for Proposal (RFP)
The Department of Community Service's currently evaluating the logistics involved in
remodeling the Public Works building. Part of this project will entail incorporating workstations in
various portions of the Public Works building. Obviously, the workstations cannot be installed until
the flooring and abatement issues are addressed. However, the flooring in the Garage office is not
scheduled to be removed thus there are no abatement issues to deal with. It might be a good idea to
have the workstations installed at this location in order to begin the project.
With your permission, I would like to request permission to seek Request for Proposal's
(RFP) for the installation of the workstation at the above -mentioned location. This is a budgeted item
Please advise when time permits.
SKWIsr
Attachment
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SUPPORTING
DOCUMENTS