Resolution No. 81401
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RESOLUTION NO. 8140
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON ACCEPTING THE PROPOSAL OF SPY -TECH
SURVEILLANCE, INC. FOR THE PURCHASE AND
INSTALLATION OF A SECURITY SYSTEM AT VERNON BOOSTER
PLANT 2 FOR THE COMMUNITY SERVICES & WATER
DEPARTMENT AND AUTHORIZING THE ISSUANCE OF A
PURCHASE ORDER RESPECTING SAID PROPOSAL
WHEREAS, on January 8, 2003, the City Council of the City of
Vernon adopted Resolution No. 8128 approving the issuance of a Request
for Proposal ("RFP") for the installation of a security system at the
Vernon Booster Plant 2 facility located at 4355 Downey Road (the
"Security System") in order to further safeguard the City's water
supply; and
WHEREAS, the RFP was sent and responses were received from
Spy -Tech Surveillance, Inc. and Tyco Fire & Security/ADT Security,
both of which were reviewed and evaluated by the Community Services &
Water Department; and
WHEREAS, the Community Services & Water Department deemed
Spy -Tech Surveillance, Inc. to be the lowest responsible qualified
vendor submitting a proposal; and
WHEREAS, by letter dated January 23, 2003, Bruce V.
Malkenhorst, the City Administrator/City Clerk, recommended that the
proposal from Spy -Tech Surveillance, Inc., the lowest responsible
bidder meeting the requirements of the RFP, be accepted and a purchase
order be issued for the purchase and installation of the Security
System at an approximate cost of Eighteen Thousand Eight Hundred Forty -
Eight Dollars and Ninety -Six Cents ($18,848.96).
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
f � ,
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CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
and correct.
SECTION 2: The City Council of the City of Vernon hereby
accepts the proposal of Spy -Tech Surveillance, Inc., a copy of which
is attached hereto as Exhibit "A" and made a part hereof.
SECTION 3: The City Council of the City of Vernon hereby
authorizes the issuance of a purchase order for the purchase of the
Security System from Spy -Tech Surveillance, Inc.
SECTION 4: All other responses in connection with the RFP
are rejected.
SECTION 5: The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and
thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this 5th day of February, 2003.
LEONIS C. MALBORG, May r
ATTEST:
BRUCE V. MALKENHORST, City Clerk
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, BRUCE V.-MALKENHORST, City Clerk of the City of Vernon, do
hereby certify that the foregoing Resolution, being Resolution No.
8140, was duly adopted by the City Council of the City of Vernon at a
regular meeting of the City Council duly held on Wednesday, February 5,
2003, and thereafter was duly signed by the Mayor of the City of
Vernon.
(SEAL)
BRUCE V. MALKENHORST, City Clerk
- 3 -
SUPPORTING
DOCUMENTS
EXHIBIT
VA&
01/23/2003 17:37 FAX 323 581 7924
CITY COUNCIL
LEONIS C. MALBURG
Mayor
i'HOMAS A- YBARRA
Mayor Pro-Tem
WM. "BILL" DAVIS
Councilman
H. "LARRY- GONZALES
Councilman
W. MICHAEL MCCORMCK
Councilman
BRUCE V. MALKENHORST
City Administrator/City Clerk
FAX (M) 826-1438
INTENT
CITY OF VERNON
-► J LEHR 1@017
EDUARDO OLNO
City Attorney
FAX. (562) 869-1883
KEVIN WILSON
Director of Community Services & Water
FAX- (323) 8226.1435
KENNETH J. DeDARIO
Director of Utilities
FAX: (323) 826-1425
STEVEN F. PARKER
Fire Chief
FAX: (323) 826-1407
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
December 19, 2002
CITY OF VERNON
REQUEST FOR PROPOSAL
INSTALLATION OF SECURITY SYSTEM
BOOSTER PLANT 2
BRUCE W, OLSON
Police Chief
FAX: (323) 826-1481
It is the intent of this Request for Proposal to provide for the installation of a Security System at
the City of Vernon Booster Plant 2 facility located at 4355 Downey Road in Vernon. The City
has evaluated different types of Security Systems and has determined that this configuration
specified is best suited for the City's .needs.
In comparing proposals, consideration will not be confined to price only. The successful bidder
riII be one whose product is judged to best serve the interests of the City of Vernon when price,
product, safety, quality and delivery are considered. The City of Vernon reserves the right to
reject any or all bids or any part thereof, and to waive any minor technicalities. A contract will
be awarded to the bidder submitting the lowest responsible bid meeting the requirements of this
specification.
The City requires the successful bidder to provide proof of insurance, including a standard
certificate of insurance, in at least the amounts and coverage indicated on the insurance schedule.
In addition to the standard certificate of insurance, proof of general and umbrella liability
coverage shall also be furnished in the form indicated on the attached insurance schedule
(Exhibit A).
EQMI A_LENT PRODUCT
Bids will be accepted for consideration on any make or model that is equal or superior to the
Security System specified. Decisions of equivalency will be at the sole interpretation of the City.
01/23/2003 17:38 FAX 323 581 7924
x
CITY OF VERNON ; J LEHR 14020
TOTAL COST WITH TAX: � 18 , 8 4 8.9 6
SlibmittO bY- bpi'-`_eall survel i 1 ante • _rnr ,
Address;113 E. Saint Joseph Street, Arcadia, Ca 91006
Signature
Alex Manougian
Nate: Bid must be received in a seated envelope and
returned to the City of Vernon DeparUw.M of Community
Services and Water no later than 2:00 pin. January 16,
2003.
. CITY COUNCIL
LEONIS C. MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro—Tem
WM. "BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL MCCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator/City Clerk
FAX (323) 826-1438
City Council
City of Vernon
Honorable Members:
\ UARDO OLIVO
Z� City Attorney
FAX: (562) 869-1883
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
January 23, 2003
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 826-1435
KENNETH J. DeDARIO
Director of Utilities
FAX: (323) 826-1425
STEVEN E. PARKER
Fire Chief
FAX: (323) 826-1407
BRUCE W. OLSON
Police Chief
FAX: (323) 826-1481
On January 8, 2003, this legislative body approved Resolution No.
8128, authorizing notice inviting Request for Proposals (RFPs) for the
purchase and installation of a Security System at Vernon Booster Plant
2. Out of three RFPs submitted, the following proposals were received
on January 16, 2003:
Spy -Tech Surveillance $18,848.96
Tyco Fire & Security $27,467.58
Video Tec Security No Response
This has been reviewed by the Director of Community Services and
and it is hereby recommended that the proposal from Spy -Tech
Surveillance, the lowest bidder, be accepted and a purchase order
issued for the acquisition and installation of a Security System
approximate cost of $18,848.96.
Very truly yours,
Bruce V. Malkenhorst
City Administrator/City Clerk
BVM/gm
Water
be
at an
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P tr irov
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COMMUNITY SERVICES & WATER DEPARTMENT
OFFICE MEMORANDUM
TO: Bruce V. Maltcenhorst, City Administrator
FROM: Samuel Kevin Wilson for of Community Services & Water
DATE: January 29, 2003
SUBJECT: Security System Recommendation
On January 16, 2003, the Department of Commumity Services and Water received bid
proposals from Spy -Tech Surveillance and Tyco Fire & Security relating to the Request for Proposals
(RFP) for the Security System Installation at Booster Plant 2. An RFP was also submitted to Video
Tec Security-, however, the City did not receive a proposal from them. The bid results are as follows:
• Spy -Tech Surveillance $18,848.96
• Tyco Fire & Security $27,467.58
Spy -Tech Security's bid of$18,84896 was the lower of the two bidders. It is therefore my
reconm=dation that the City use Spy -Tech Security to facilitate the Security System Installation at
Booster Plant 2. This item is budgeted under accoutit 020-1084-88500.
Please advise when tune permits,
SKW/sr
Attachment
i
CITY COUNCIL. EDUARDO OLIVO
I'
City Attorney
LEONIS C. MALBURG
FAX: (562) 869-1883
Mayor
KEVIN WILSON
THOMAS A. YBARRA
Director of Community Services &'Water
Mayor Pro-Tem
FAX: (323) 826-1435
WM. "BILL" DAVIS
KENNETH J. DeDARIO
Councilman
Director of Utilities
FAX: (323) 826-1425
H. "LARRY" GONZALES
Councilman
STEVEN E. PARKER
Fire Chief"
W. MICHAEL MCCORMICK
FAX: (323) 826-1407
Councilman
BRUCE V. MALKENHORST C1TY HALL BRUCE W. OLSON
City Administrator/City Clerk 4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058 Police Chief
FAX (323) 826-1438 TELEPHONE (323) 5834811 FAX: (323) 826-1481
December 19, 2002
CITY OF VERNON
REQUEST FOR PROPOSAL
INSTALLATION OF SECURITY SYSTEM
BOOSTER PLANT 2
INTENT
It is the intent of this Request for Proposal to provide for the installation of a Security System at
the City of Vernon Booster Plant 2 facility located at 4355 Downey Road in Vernon. The City
has evaluated different types of Security Systems and has determined that this configuration
specified is best suited for the City's needs.
In comparing proposals, consideration will not be confined to price only. The successful bidder
will be one whose product is judged to best serve the interests of the City of Vernon when price,
product, safety, quality and delivery are considered. The City of Vernon reserves the right to
reject any or all bids or any part thereof, and to waive any minor technicalities. A contract will
be awarded to the bidder submitting the lowest responsible bid meeting the requirements of this
specification.
The City requires the successful bidder to provide proof of insurance, including a standard
certificate of insurance, in at least the amounts and coverage indicated on the insurance schedule.
In addition to the standard certificate of insurance, proof of general and umbrella liability
coverage shall also be furnished in the form indicated on the attached insurance schedule
(Exhibit A).
EQUIVALENT PRODUCT
Bids will be accepted for consideration on any make or model that is equal or superior to the
Security System specified. Decisions of equivalency will be at the sole interpretation of the City.
A blanket statement that equipment proposed will meet all requirements will not be sufficient to
establish equivalence. Original manufacturer's brochures of the proposed unit are to be
submitted with the proposal.
All modifications made to the standardsystem or model described in the manufacturer's
brochures must be certified by the manufacturer and submitted with the bid, or the bid will be
deemed "non -responsive- and rejected without further review. Bidder must be prepared to
demonstrate a unit similar to the one proposed, if requested.
T
In order to be fair to all bidders, no oral interpretations will be given to any bidder as to the
meaning of the specification documents or any part thereof. Every request for such a
consideration shall be made in writing to the City of Vernon. Based upon such inquiry, the City
may choose to issue an Addendum.
GENERAL
The specification herein states the minimum requirements of the City. All bids must be regular
in every respect. Unauthorized conditions, limitations, or provisions shall be cause for rejection.
The City of Vernon will consider as "irregular" or "non -responsive" any bid not prepared and
submitted in accordance with the bid document and specification, or any bid lacking sufficient
technical literature to enable the Department to make a reasonable determination of compliance
to the specification.
It shall be the bidder's responsibility to carefully examine each item of the specification. Failure
to offer a completed bid or failure to respond to each section of the technical specification will
cause the proposal to be rejected without review as "'non -responsive". All variances, exceptions
and/or deviations shall be fully described in the appropriate section. Deceit in responding to the
specification will be cause for rejection.
N,CQZE OF WOBKs
• Install seven (7) cameras at designated locations as directed by the City.
• Install digital recorder in the Ybarra Substation.
• Run approximately 3,500 feet of wire, through conduit provided by the City, from cameras to
the digital recorder.
• Connect digital recorder to panel enclosure provided by the City for off -site viewing. .
• Program and adjust cameras view and focus.
• Train personnel on new syptem.
BID ITEMS:
,1: Four (4) 1 /3 inch 3.5mm to 8.0mrn fl.4 Auto Iris
(DC) type cameras.
price: $1,840.00
EM 3• Three (3)1/3 inch 5.Omm to 50mm Varifocal A/I
Lense (DC) type cameras.
Puce: $1 , 710.0 0
ff-EM- : Seven (7) Outdoor Camera Housings, Flip
Open Type.
UIM : Seven (7) Outdoor Mounting Brackets
Max Load 10KG. Aluminum,
EM : One (1) DVX 16000, 16 Input Digital
Recorder, Rack Mount, 80 GIG Hard Drive.
LIE7: One (1) Monitor - Realsync I T' PF77
Realflat.
8: Seven (7) Cables, Connectors and
Fasteners to fit with above equipment.
UJM 9: Labor: Installation and Wiring
EM 1 : Labor: Training.
Price: $ 315 0 0
Price: $14 0.0 0
Price: $ 9 , 3 2 5.0 0
Price: $ 2 4 0.0 0
Price: $17 5.00
Price: $ 5 2 0. 0 0
TOTAL COST WITH TAX: 1$ s 96
Submitted by: spy- Teci Surveillance, Inc.
Address: 113 E. Saint Joseph Street, Arcadia, Ca 91006
Sipature:
Alex Manougian
Note: Bid must be received in a sealed envelope and
returned to the City of Vernon Department of Community
Services and Water no later than 2:00 p.m. January 16,
2003.
M lf+
10
Request No.: 99116
CITY OF VERNON WATER DEPARTMENT
PURCHASE REQUISITION REQUEST
Data 11/2112003 1 To (Ice Saldana From Scott Rigg
Please generate a purchase requisition for the items listed below
Vendor Spy -Tech Surveillance, Inc. Phone (626) 447-1561 �(
Address 113 East Saint Joseph Street Attention Alex Manougian
rcadia
Quantity Description Estimated Taxable Non -Taxable
taxable? Price Extended Extended
1
Security System installation at Booster Plant 2.
No
$18848.9
$0.0
$18848.
96
See attached RFP for specific details.
No
$0.00
Requisition Priority: Routine
Remarks
:31ease include these remarks with Requisition
ESTIMATED SUBTOTAL
ESTIMATED TAX
ESTIMATED GRAND TOTAL
Inform generator of
requisition when item(s)
have been received
Requisition No f I Dellver to arehouse
Department Icommunity Services Previous Requisition No.
Account No 20-1084-88500
N
CITY OF VERNON PG. 7.5
1084 FUND 020 EQUIPMENT REQUEST SCHEDULE 10-Jul-2002
2002-2003
DEPT: WATER
TITLE OF ITEM REQUESTED: SECURITY SYSTEM (BOOSTER PLANT #2)
PRIORITY: 1. ESSENTIAL - A service or program will be cancelled without
the item.
2. DESIRABLE - Item is required to maintain efficient operation. X
3. DEFERRABLE -item is needed, but possibly deferrable for one
year.
NET COST: AUTO
Including sales tax and installation less applicable trade-in*.
NON -AUTO $50,000
Manufacturer, Supplier, Brand. Tyco/Fire & Security "ADT'
Source of quoted price. Tyco/Fire & Security "ADT'
*Note:Show detail below.
Number Requested: Replacement Additional
Number now in use by requesting unit.
Equipment number(s) of items(s) being replaced.
Recommended disposition.
EXPLANATION OF NEED:
Present Equipment is: Obsolete
Unsafe
New Equipment will: Increase Safety
Reduce Down Time
Improve Service
Save Manpower
NARRATIVE JUSTIFICATION:
Provide security for well and reservoir facilities located at Booster Plant #2.
0
Unreliable
Worn out
X
X
Fire &
Security
BID ITEMS:
ITEM 1: (4) 1/3 inch 3.5mm to 8.Omm F1.4 Auto Iris (DC) type cameras.
Camera: Pelco CC3600H-2 Hi -Res Color Camera, Pelco 3.5-8mm Auto Iris Lens
Price: $ 1,665.00
ITEM 2: (1) Pelco Master Camera Power Supply IOamp, 16 Input Breaker
Price: $ 235.00
ITEM 3: (3) 1/3 INCH 5.OMM TO 50MM Varifocal A/I Lense (DC) type cameras
Camera: Pelco CC3600H-2 Hi -Res Color Camera, Pelco 5-40mm Auto Iris Lens
ITEM 4: (7) Outdoor Camera Housings, Flip Open Type
Housing: Pelco 3512 Housing
Price: $ 1,454.00
Price: $ 641.00
ITEM 5: (7) Outdoor Mounting Brackets Max Load 1 OKG Aluminum
Mount: Pelco 1300 Mount
Price: $ 90.00
ITEM 6: (1) DVX 16000, 16 Input Digital Recorder, Rack Mount, 80 GB Hard Drive
Digital Recorder: Eastman Telebel 2016, 16 Input, Rack Mount, 160 GB Hard Drive,
CD/RW, Floppy Drive, Ethernet Port, 56K Modem, 16 Alarm Output and Remote
Viewing Software
ITEM 7: (1) Monitor — Realsync 17" PF77 Realflat.
Ask for Customer to provide
Price: $ 7,521.00
Price: $ 0.00
ITEM 8: (7) Cables, Connectors and Fasteners to fit with above equipment.
ITEM 9: Labor: Installation and Wiring
Price: $ 2,595.00
Price: $ 11,830.00
ITEM 10: Labor: Training
tyCC I'Fire
&
Price: 265.00
TOTAL COST BEFORE TAX: ................................................... $ 26,296.00
TOTAL COST INCLUDING TAX: .............................................. $ 27,467/58
Submitted by: ADT Security / Jonathan Hu
Address: 5400 W. Rosecrans Ave., Hawthorne, CA 90250
Telephone: (310) 725-2513
Signature:.-,—
r