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Resolution No. 81411 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 8141 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON ACCEPTING THE PROPOSAL OF CAL PARTITIONS, INC. FOR GARAGE WORKSTATION INSTALLATION:PROJECT FOR THE COMMUNITY SERVICES & WATER DEPARTMENT AND AUTHORIZING THE ISSUANCE OF A PURCHASE ORDER RESPECTING SAID PROPOSAL WHEREAS, on January 8, 2003, the City Council of the"City of Vernon adopted Resolution No. 8127 approving the issuance of a Request for Proposal ("RFP") for the purchase and installation of a two -person workstation at the City's Automotive Garage Office (the "Garage Workstation"); and 4 WHEREAS, the RFP was sent and responses were received from Cal Partitions, Inc. and D & R Office Works, Inc., both of which were reviewed and evaluated by the Community Services & Water Department; and WHEREAS, the Community Services & Water Department deemed Cal Partitions, Inc. to be the lowest responsible qualified vendor submitting a proposal; and WHEREAS, by letter dated January 23, 2003, Bruce V. Malkenhorst, the City Administrator/City Clerk, recommended that the proposal from Cal Partitions, Inc., the lowest responsible bidder meeting the requirements of the RFP, be accepted and a purchase order be issued for the purchase and installation of the Garage Workstation at an approximate cost of Five Thousand Four Hundred Seventy -Seven Dollars and No Cents ($5,477.00), plus tax. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: 1 SECTION 1: The City Council of the City of Vernon hereby 2 finds and determines that the recitals contained hereinabove are true 3 and correct. 4 SECTION 2: The City Council of the City of Vernon hereby 5 accepts the proposal of Cal Partitions, Inc., a copy of which is 6 attached hereto as Exhibit "A" and made a part hereof. 7 SECTION 3: The City Council of the City of Vernon hereby 8 authorizes the issuance of a purchase order for the purchase and 9 installation of the Garage Workstation from Cal Partitions, Inc. 10 SECTION 4: All other responses in connection with the RFP 11 are rejected. 12 SECTION 5: The City Clerk of the City of Vernon shall 13 certify to the passage of this resolution, and thereupon and 14 thereafter the same shall be in full force and effect. 15 APPROVED AND ADOPTED this 5th day of February, 2003. 16 17 ,LEONIS C. MAL RG, Ma or ATTEST: 19 BRUCE V. MALKENHORST, City Clerk 20 21 22 23 24 25 26 27 28 2 _ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 STATE OF CALIFORNIA ) ) ss COUNTY OF LOS ANGELES ) I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon, do hereby certify that the foregoing Resolution, being'Resolution No. 8141, was duly adopted by the City Council of the City of Vernon at a regular meeting of the City Council duly held on Wednesday, February 5, 2003, and thereafter was duly signed by the Mayor of the City of Vernon. (SEAL) -o�� BRUCE V. MALKENHORST, City Clerk - 3 - EXHIBIT 0 rw uli23i2003 17>35 FAX 323 581 7924 CITY OF VERNON J LEHR 0004, CTT �C[L LEONIS C. MALBURG Mayor IMMAS A. YBARRA Mayor T'ro-Tem WM. "BILL" DAVIS Councibmm H "CARRY" GONZALES Councilman W. MICHAEL MCCORMICK Councilman BRUCE V. MALKENHORST City Administrator/City Clerk FAX CM) 826-1438 CITY HALL 4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058 TELEPHONE (323) 583-8811 December 12, 2002 CITY OF VERNON EDUARDO OLIVO City Attorney FAX: (562) W-1883 KEVIN WILSON Director of Community Services & Water FAX (323)826-1435 KENNETH J. DeDARIO Director of Utilities FAX: (323) 826-1425 STEVEN E. PARKER Fire Chief FAX: (323) 826-1407 BRUCE W. OLSON Police Chief FAX: (323) 826-1481 REQUEST FOR PROPOSAL (RFP) GARAGE WORKSTATION INSTALLATION PROJECT It is the intent of this specification to have the Contractor submit a Request for Proposal (RFP) to supply and install a two -person workstations at the CiVs Automotive Garage Office. In comparing proposals, consideration wM not be confined to price only. The successful bidder will, be one whose product is judged shall best serve the interests of the City of Vernon when price, product, safety, quaisty and delivery are considered. The City of Vernon reserves the right to reject any or all bids or any part thereo%- and to waive any minor technicalities. A contract will be awarded to the bidden submitting the lowest responsible bid meeting the requirements of this specification. The City requires the successful bidder to provide proof of insurance, including a standard certificate of insurance, in at least the amounts and coverage indicated on the ausurance schedule. In addition to the standard certificate of insurance, proof of general and umbrella liability coverage shall also be furnished in the form indicated on the attached insurance schedule (Exhibit "A"). E91MLALENT PRODUCT Bids will be accepted for consideration on any make that is equal or superior to the workstation specified. Decisions of equivalency will be at the sole interpretation of the City. A blanket statement that equipment proposed will meet all requirements will not be sufficient to establish equivalence. 01/23/2003 17:36 FAX 323 581 7924 r � �-�7r�v�DnnET N CITY OF VERNON J LEH.R 0005.. In order to be fair to all bidders, no oral interpretations will be given to any bidder as to the meaning of the specification documents or any part thereof Every request for such a consideration shall be made in writing to the City of Vernon_ Based upon such inquiry, the City may choose to issue an Addendum. GE_ The specification herein states the minimum requirements of the City. All bids must be regular in every respect. Unauthorized conditions, limitations, or provisions shall be cause for rejection. The City of Vernon will consider as "Irregular'' or `ion -responsive" any bid not prepared and submitted: in accordance with the bid document and specification; or any bid lackang sufficient technical literature to enable the Department to make a reasonable determination of compliance to the specification. It shall be the bidder's responsibility to carefully examine each item of the specification. Failure to offer a completed bid or failure to respond to each section of the tecbnical specification will cause the proposal to be rejected without review as "non -responsive'. All variances, exceptions and/or deviations shall be fully described in the appropriate section. Deceit in responding to the specification will be cause for rejection. CONTRACT • The vendor shall be required to execute a purchase contract in substantially the same form as the draft contract attached hereto. BID ITEMS ITEM 1: U-Shaped Work Surface: As Per Attached Plan: ITEM 2: Service Counters: Install Two (2) 58" x 12 "x 1-1/4" Service Counters. Cost: 525.00 Cost: 110.00 2 ulizsiz.103 17•:36 FAX 323 581 7924 CITY OF VERNON ITEM 3: Three Drawer Pedestal File: Install Two (2) Three Drawer Pedestal Files. J LEHR 0006 Cost: 318.00 rTE11',I 4: Two Dmvwer Pedestal File: Install One (1) Two Drawer Pedestal File: Cost: 147.00 ITEM 5: Stora a Cabinet: Install Two (2) 36" x 2T' Hinged Door Storage Cabinets. Cost: 375.00 r'1'EM 6: Pencil Drawers: Install Two (2) Pencil Drawers. Cost: 115.00 ITEM 7: Overhead Cabinets: Install Five (5) Ovezbead Cabinets with Flipper Doors as Per Attached Plan. ITEM 8: Hingred Door Cabinets: Install Two (2) 36" x 39" x 12" Hinged. Door Storage Cabinets. ITEM 9: Panels: Install Two (2) 40" High Panels. Cost: 575.00 Cost: 433.00 Cost: 180.00 3 01/23/2003 17s36 FAX 323 581 7924 CITY OF VERNON • ITEM 10: Deskease with Overhead Cabinets: Install One (1) 66" Wide x 36" High Hutch with Two (2) Overhead Cabinets. ITEM 11: Task Chairs: Please Iuclude Two (2) Task Chairs with Adjustable T-Awns. ITEM 12: Task Lights: Install Four (4) Task Lights. ITEM 13: Lateral File: Install One (1) Four Drawer Lateral File with Top — 42" Wide. ITEM 14: Lateral Tile: Install One (1) Two Drawer Lateral File with Top — 42" Wide. ITEM 15: Articulating Keyboards: Install Two (2) AZticulating.Keyboards. ITEM 17: Delivery and Setup. -• J LEHR Cost: 348.00 Cost: 656.00 Cost: 260.00 Cost: 460.00 Cost: 290.00 Cost: 235.00 Cost: 450.00 Q 007. n CITY COUNCIL LEONIS C. MALBURG Mayor THOMAS A. YBARRA Mayor Pro —Tern WM. 'BILL" DAVIS Councilman H. "LARRY" GONZALES Councilman W. MICHAEL MCCORMICK Councilman BRUCE V. MALKENHORST City Administrator/City Clerk FAX (323) 826-1438 City Council City of Vernon Honorable Members: EDUARDO OLIVO City Attorney FAX: (562) 869-1883 KEVIN WILSON Director of Community Services & Water FAX: (323) 826-1435 KENNETH J. DeDARIO Director of Utilities FAX: 1(323) 826-1425 STEVEN E. PARKER Fire Chief FAX: (323) 826-1407 CITY HALL BRUCE W. OLSON 4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058 Police Chief TELEPHONE (323) 583-8811 FAX: (323) 826-1481 January 23, 2003 ace 0. 'op . 4P On January 8, 2003, this legislative body approved Resolution No. 8127, authorizing notice inviting Request for Proposals (RFPs) for the Garage Workstation Installation Project. Out of three RFPs submitted, the following proposals were received on January 16, 2003: Cal Partitions $5,477.00 D & R Office Works $6,015.00 Office Depot No Response This has been reviewed by the Director of Community Services and Water and it is hereby recommended that the proposal from Cal Partitions, the lowest bidder, be accepted and a purchase order be issued for the Garage Workstation Installation Project at an approximate cost of $5,477.00. Very truly yours, Bruce V. Malkenhorst City Administrator/City Clerk BVM/gm COMMUNITY SERVICES & WATER DEPARTMENT OFFICE MEMORANDUM TO: Bruce V. Malkenhorst, City Administrator FROM: Samuel Kevin Wilson, Director of Community Services & Water DATE: January 29, 200J SUBJECT: Garage Workstation Recommendation On January 16, 2003, the Department of Community Services and Water received bid proposals from Cal Partitions and D & R Office Works relating to the Request for Proposals (RFP) for the Garage Workstation Installation Project. An RFP was also submitted to Office Depot; however, the City never received a proposal from thema, The bid results are as follows: • Cal Partitions $5,477.00 • D & R Office Works $6,015.00 Cal Partitions' bid of $5,477.00 was the lower of the two bidders. It is therefore my recommendation that the City use Cal Partitions to facilitate the Garage Workstation Installation Project. This item is budgeted under account 011-1049-88500. Please advise when time permits. SKW1sr Attacl3ment Request No.: 99114 CITY OF VERNON 'WATER DEPARTMENT PURCHASE REQUISITION REQUEST Dote 11 /21 /2003 To 1m Saldana I From Scott Rigg Please generate a purchase requisition for the items listed below Vendor Cal Partitions Phone (310) 539-1911��� Address 23814 President Avenue Attention Sami Anderson Warbor City � CA 710 Quantity Description Estimated. Taxable Non Taxable taxable? Price Extended Extended 1 orkstation - See attached RFP for details. No $5477. $0.00$5477.0 Requisition Priority: lRoutine Please include these remarks with Remarks ISee RFP for specified items. ESTMIATED SUBTOTAL $5477.0 ESTMIATED TAX ^$0.0 ESTIMATED GRAND TOTAL �+ $5477. Inform generator of requisition when item(s) have been received Requisition No I I Deliverto JCity Hall Department lCommunity Services Previous Requisition No. Account No 011-1049-88500 INTERPRETATIONS RECEIVED JAN 14 2J3 CcmmunityServr,,,-- In order to be fair to all bidders, no oral interpretations will be given to any bidder as to the meaning of the specification documents or any part thereof. Every request for such a consideration shall be made in writing to the City of Vernon. Based upon such inquiry, the City may choose to issue an Addendum. GENERAL The specification herein states the minimum requirements of the City. All bids must be regular in every respect. Unauthorized conditions, limitations, or provisions shall be cause for rejection. The City of Vernon will consider as "irregular" or "non -responsive" any bid not prepared and submitted in accordance with the bid document and specification, or any bid lacking sufficient technical literature to enable the Department to make a reasonable determination of compliance to the specification. It shall be the bidder's responsibility to carefully examine each item of the specification. Failure to offer a completed bid or failure to respond to each section of the technical specification will cause the proposal to be rejected without review as `non -responsive". All variances, exceptions and/or deviations shall be fully described in the appropriate section. Deceit in responding to the specification will be cause for rejection. CONTRACT • The vendor shall be required to execute a purchase contract in substantially the same form as the draft contract attached hereto. BID ITEMS ITEM 1: U-Shaved Work Surface: As Per Attached Plan: ITEM 2: Service Counters: Install Two (2) 58" x 12 "x 1-1/4" Service Counters. Cost: 500.00 Cost: 90.00 2 ITEM 3: Three Drawer Pedestal File: Install Two (2) Three Drawer Pedestal Files. ITEM 4: Two Drawer Pedestal File: Install One (1) Two Drawer Pedestal File: ITEM 5: Storage Cabinet: Install Two (2) 36" x 27" Hinged Door Storage Cabinets. Cost: 310.00 Cost: 140.00 Cost: 420.00 ITEM 6: Pencil Drawers: Install Two (2) Pencil Drawers. Cost: 120.00 ITEM 7: Overhead Cabinets: Install Five (5) Overhead Cabinets with Flipper Doors as Per Attached Plan. ITEM 8: Hinged Door Cabinets: Install Two (2) 36" x 39" x 12" Hinged Door Storage Cabinets. ITEM 9: Panels: Install Two (2) 40" High Panels. Cost: 665.00 Cost: 515.00 Cost: 325.00 r • ITEM 10: Deskcase with Overhead Cabinets: Install One (1) 66" Wide x 36" High Hutch with Two (2) Overhead Cabinets. Cost: 340.00 ITEM 11: Task Chairs: Please Include Two (2) Task Chairs with Adjustable T-Arms. Cost: 650.00 ITEM 12: Task Lights: Install Four (4) Task Lights. Cost: 240.00 ITEM 13: Lateral File: Install One (1) Four Drawer Lateral File with Top — 42" Wide. Cost: 470.00 ITEM 14: Lateral File: Install One (1) Two Drawer Lateral File with Top — 42" Wide. ITEM 15: Articulating Keyboards: Install Two (2) Articulating Keyboards. ITEM 17: Delivery and Setup. Cost: 305.00 Cost: 330.00 Cost: 595.00 4 a;^ Grand Total: 6015.00 SALES TAX NOT INCLUDED Submitted by: -%z ©FF Address: �� �¢d�oty ��/ PtA. �A-J7-e OA q. j / Note: Bid must be received in a sealed envelope and returned to the City of Vernon Finance Department no later than 2:00 p.m January 16, 2003. Attachment CITY OF VERNON PG. 7.1 1049 EQUIPMENT REQUEST SCHEDULE 10-Jul-2002 2002-2003 DEPT: GENERAL GOVERNMENT BUILDING TITLE OF ITEM REQUESTED: OFFICE FURNITURE - PUBLIC WORKS FACILITIES PRIORITY: 1. ESSENTIAL - A service or prograrr will be cancelled without '^ the item. i P � I 2. DESIRABLE - Item is required to aintain efficient operation. ) 3. DEFERRABLE -Item is needed, b possibly deferrable for one year. NET COST: AUTO Including sales tax and installation less pplicable trade-in*. NON AUT $60,000 Manufacturer, Supplier, Brand. Source of quoted price. Cal itions, Inc. *Note: Show detail below. Number Requested: Replacement Additional Number now in use by requesting unit. Equipment number(s) of items(s) being replaced. Recommended disposition. ` will use at diesel EXPLANATION OF NEED: Present Equipment is: New Equipment will: Obsolete X Unreliable Unsafe Wom out Increase Safety Reduce Down Time Improve Service X Save Manpower NARRATIVE JUSTIFICATION: Existing furniture and space ergonomics are obsolete. New furniture and space configurations will allow for more efficient use of office facilities. X CTDX.9UNgIL LEONIS C. MALBURG Mayor THOMAS A. YBARRA Mayor Pro-Tem WM. "BILL" DAVIS Councilman H. "LARRY" GONZALES Councilman W. MICHAEL MCCORMICK Councilman BRUCE V. MALKENHORST City Administrator/City Clerk FAX (323) 826-1438 CITY HALL 4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058 TELEPHONE (323) 583-8811 December 12, 2002 CITY OF VERNON EDUARDO OLIVO City Attorney FAX: (562) 869-1883 KEVIN WILSON Director of Community Services & Water FAX: (323) 826-1435 KENNETH J. DeDARIO Director of Utilities FAX: (323) 826-1425 STEVEN E. PARKER Fire Chief FAX: (323) 826-1407 BRUCE W. OLSON Police Chief FAX: (323) 826-1481 REQUEST FOR PROPOSAL (RFP) GARAGE WORKSTATION INSTALLATION PROJECT INTENT It is the intent of this specification to have the Contractor submit a Request for Proposal (RFP) to supply and install a two -person workstation at the City's Automotive Garage Office. In comparing proposals, consideration will not be confined to price only. The successful bidder will be one whose product is judged shall best serve the interests of the City of Vernon when price, product, safety, quality and delivery are considered. The City of Vernon reserves the right to reject any or all bids or any part thereof,- and to waive any minor technicalities. A contract will be awarded to the bidder submitting the lowest responsible bid meeting the requirements of this specification. - The City requires the successful bidder to provide proof of insurance, including a standard certificate of insurance, in at least the amounts and coverage indicated on the insurance schedule. In addition to the standard certificate of insurance, proof of general and umbrella liability coverage shall also be furnished in the form indicated on the attached insurance schedule (Exhibit "A") EQUIVALENT PRODUCT Bids will be accepted for consideration on any make that is equal or superior to the workstation specified. Decisions of equivalency will be at the sole interpretation of the City. A blanket statement that equipment proposed will meet all requirements will not be sufficient to establish equivalence. INTERPRETATIONS In order to be fair to all bidders, no oral interpretations will be given to any bidder as to the meaning of the specification documents or any part thereof. Every request for such a consideration shall be made in writing to the City of Vernon. Based upon such inquiry, the City may choose to issue an Addendum. The specification herein states the minimum requirements of the City. All bids must be regular in every respect. Unauthorized conditions, limitations, or provisions shall be cause for rejection. The City of Vernon will consider as "irregular" or "non -responsive" any bid not prepared and submitted in accordance with the bid document and specification, or any bid lacking sufficient technical literature to enable the Department to make a reasonable determination of compliance to the specification. It shall be the bidder's responsibility to carefully examine each item of the specification. Failure to offer a completed bid or failure to respond to each section of the technical specification will cause the proposal to be rejected without review as "non -responsive". All variances, exceptions and/or deviations shall be fully described in the appropriate section. Deceit in responding to the specification will be cause for rejection. CONTRACT • The vendor shall be required to execute a purchase contract in substantially the same forth as the draft contract attached hereto. BID ITEMS ITEM 1: U-Shaped Work Surface: As Per Attached Plan: ITEM 2: Service Counters: Install Two (2) 58" x 12 " x 1-1/4" Service Counters. Cost: 525.00 Cost: 110.00 ITEM 3: Three Drawer Pedestal File: Install Two (2) Three Drawer Pedestal Files. ITEM 4: Two Drawer Pedestal File: Install One (1) Two Drawer Pedestal File: ITEM 5: Storage Cabinet: Install Two (2) 36" x 27" Hinged Door Storage Cabinets. ITEM 6: Pencil Drawers: Install Two (2) Pencil Drawers. ITEM 7: Overhead Cabinets: Install Five (5) Overhead Cabinets with Flipper Doors as Per Attached Plan. ITEM 8: Hinged Door Cabinets: Install Two (2) 36" x 39" x 12" Hinged Door Storage Cabinets. ITEM 9: Panels: Install Two (2) 40" High Panels. Cost: 318.00 Cost: 147.00 Cost: 375.00 Cost: 115.00 Cost: 575.00 Cost: 433.00 Cost: 1180.00 1 3 • ITEM 10: Deskcase with Overhead Cabinets: Install One (1) 66" Wide x 36" High Hutch with Two (2) Overhead Cabinets. ITEM 11: Task Chairs: Please Include Two (2) Task Chairs with Adjustable T-Arms. ITEM 12: Task Lights: Install Four (4) Task Lights. ITEM 13: Lateral File: Install One (1) Four Drawer Lateral File with Top — 42" Wide. ITEM 14: Lateral File: Install One (1) Two Drawer Lateral File with Top — 42" Wide. ITEM 15: Articulating Keyboards: Install Two (2) Articulating. Keyboards. ITEM 17: Delivery and Setup. Cost: 348.00 Cost: 656.00 Cost: 260.00 Cost: 460.00 Cost: 290.00 Cost: 235.00 Cost: 450.00 4 Grand Total: .5',477.00 plus sales tax Submitted by: Cal Partitions, Inc. 23814 President Ave. Address: Harbor City, CA 90710 Signature: 1p �� �,%7 • /-- 9-o's Note: Bid must be received in a sealed envelope and returned to the City of Vernon Finance Department no later than 2:00 p.m. January 16, 2003. 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