Resolution No. 81581
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RESOLUTION NO. 8158
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND AUTHORIZING NOTICE INVITING
SEALED PROPOSALS OR BIDS FOR THE PURCHASE OF ONE
2003 FORD EXPLORER XLT FOR THE HEALTH DEPARTMENT
WHEREAS, the Health Department is in need of a new vehicle
to be used to transport the environmental health specialist and
related equipment to field locations; and
WHEREAS, on February 11, 2003, the Finance Committee approved
the recommendation of Bruce V. Malkenhorst, Director of Finance, dated
February 5, 2003, that authority be granted for the Purchasing Agent,
or his designee, to seek formal bids for the purchase of a 2003 Ford
Explorer XLT; and
WHEREAS, a bid specification for the purchase of the 2003
Ford Explorer XLT has been presented to the City Council of the City
of Vernon; and
WHEREAS, the City Council of the City of Vernon has
determined that it is in the best interests of the City of Vernon that
bids be solicited in accordance with applicable State law and the
Vernon City Code.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
and correct.
SECTION 2: The bid specification, which is attached hereto
as Exhibit "A" and made a part hereof, is hereby approved by the City
Council of the City of Vernon.
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SECTION 3: The City Clerk of the City of Vernon is hereby
directed to give notice, in writing, inviting sealed proposals or bids
for the purchase of one 2003 Ford Explorer XLT vehicle, in accordance
with the bid specification, and in accordance with this resolution.
SECTION 4: There being no newspaper of general circulation
printed, published or circulated in the City of Vernon, the City Clerk
is hereby directed to post said notice, or cause the same to be
posted, in three of the most public places in the City of Vernon, to
wit: the northwest corner of 38th Street and Santa Fe Avenue, the
northeast corner of Leonis Boulevard and Pacific Boulevard, and on the
bulletin board in the lobby of the City Hall of the City of Vernon,
located at 4305 Santa Fe Avenue, in said City.
SECTION 5: The City Clerk of the City of Vernon is hereby
directed to post said notice forthwith and the first posting of said
notice shall be at least ten (10) days before the opening of the bids
for the proposed contract. Said notice shall provide that sealed
proposals or bids will be received by the City of Vernon at the office
of the City Clerk, or his designee, at the City Hall, 4305 Santa Fe
Avenue, Vernon, CA 90058-0805.
SECTION 6: The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and
thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this 19th day of February, 2003.
ATTEST:
BRUCE V. MALKENHORST, City Clerk
EONIS C. MALBLT G, Mayojf
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon, do
hereby certify that the foregoing Resolution, being Resolution No.
8158, was duly adopted by the City Council of the City of Vernon at a
regular meeting of the.Cty Council duly held on Wednesday,
February 19, 2003, and thereafter was duly signed by the Mayor of the
City of Vernon.
(SEAL)
BRUCE V. MALKENHORST, City Clerk
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EXHIBIT
0
January 22, 2003
City of Vernon
TECHNICAL SPECIFICATIONS
FOR A 2003 FORD EXPLORER 5 DOORALT 4 X 4
INTENT
It is the intent of this specification to provide for the purchase of one (1) new and unused 2003
Ford Explorer 5 Door XLT 4 X d with a 4.6L SOHC V8 and automatic 5-speed transmission.
The City of Vernon has evaluated different types of vehicles and has determined that this product
is best suited for the department's needs in safety, quality, performance, and standardization.
In comparing proposals, consideration will not be confined to price only. The successful bidder
will be one whose product is judged shall best serve the interests of the City of Vernon when
price, product, safety, quality and delivery are considered. The City of Vernon reserves the right
to .reject any or all bids or any part thereof, and to waive any minor technicalities. A contract
will be awarded to the bidder submitting the lowest qualified and responsible bid meeting the
requirements of this specification.
The City requires the successful bidder to provide proof of insurance, including a standard
certificate of insurance, in at least the amounts and coverage indicated on the insurance schedule.
In addition to the standard certificate of insurance, proof of general and umbrella liability
coverage shall also be furnished in the form indicated on the attached insurance schedule
(Exhibit "A,,).
E UIVILENT PRODUCT
Bids will be accepted for the consideration on any make or model that is equal or superior to the
vehicle specified. Decisions of equivalency will be at the sole interpretation of the City. A
blanket statement that equipment proposed will meet all requirements will not be sufficient to
establish equivalency. Original manufacturer's brochures of the proposed unit are to be
submitted with the proposal
All modifications made to the standard production unit described in the manufacturer's
brochures must be certified by the manufacturer and submitted with the bid, or the bid will be
deemed "Flan -responsive" and rejected without further review. Bidder must be prepared to
demonstrate a unit similar to the one proposed, if requested.
INTF.RPRIPTATIONS
In order to be fair to all bidders, no oral interpretations will be given to any bidder as to the
meaning of the specification documents or any part thereof. Every request for such a
consideration shall be made in writing to the City of Vernon. Based on such inquiry, the City
may choose to issue an Addendum.
GENERAL
The specification herein states the minimum requirements of the City. All bids must be regular
in every respect. Unauthorized conditions, limitations, or provisions shall be cause for rejection,
The City of Vernon will consider as "itregular" or "non -responsive" any bid not prepared and
submitted in accordance with the document and specification, or any bid lacking sufficient
technical literature to enable the Department to make a reasonable determination of compliance
to the specification.
It shall be the bidder's responsibility to carefully exanune each item of the specification. Failure
to offer a completed bid or failure to respond to each section of the technical specification will
cause the proposal to be rejected without review as "non -responsive". All variances, exceptions
and/or deviations shall be fully described in the appropriate section. Deceit in responding to the
specification will be cause for rejection.
2003 FORD EXPLORERS DOOR XLT 4 X 4
• Body Code — U73
• Order Code — 225A
CHASSIS AXLES & SUSPENSION
• Front axle shall have a GAWR of 2,8001bs. (standard)
• Rear axle shall have a GAWK of 3,000 lbs. (standard)
• Independent rear suspension (standard)
• Shock absorbers shall be HD gas
a Front and rear stabilizer bars (standard)
• Front springs shall be linear rate coil -over shock (standard)
• Rear springs shall be variable rate coil -over shock (standard)
• Trailer towing -class U with receiver hitch (good up to 3,500 lbs.) & 4 pin electrical
connector (standard)
• Tilt Steering Column (standard)
• Windows shall have privacy tinting
ELECTRICAL
• Battery -Maintenance Free 72-AH (standard)
• Remote Keyless entry (standard)
• Alternator — 130 amp
• Battery Saver (standard)
WARRANTY
• Standard new vehicle warranty
SERVICE MANUALS
• Vendor shall provide mechanical, electrical and emission repair manuals.
CONTRACT
+ The vendor shall be required to execute a vehicle purchase contract in substantially the
same form as the draft contract attached hereto.
DELIVERY
• Acceptance shall be subject to the inspection and approval of the City of Vernon.
Price:
Tax:
Total Cost_
Submitted by:
Address:
Signature:
Nate: Bid must be received in a sealed envelope and returned to the City of Vernon Finance
Department no later than 2:00 PM on February 25, 2003.
INSURANCE; SCHED
ULE (CONTRACTOR)
`The Contractor shall provide proof of.insurance, including a standard
certificate of insurance, in at least the following amounts and
---_____couerag�-----E�omhined-sng3e limit
I.
Coverage and Limits
Hazards
Bodily Injury Property Damage
Each Person Each Accident Each Accident
Automobile Liability
Owned Automobiles
Hired Automobiles
Non -Owned Automobiles
Workers' Compensation_
Employers' Liability
II. 'General Liability
Premises Operations
Elevators
(if applicable)
Independent
Contractors
Products - Completed
Operations
Contract Liability
Umbrella Liability
$ 500,000
$ 500,000
$ 500,000
$ Statutory
$1,000,000 per
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$11, 000, 000
$1,000,000
$11000, 0,00
$2,000,000
$2,000,000
$2,000,000
$2,000,000
$2,000,000
$1,000,000
$ 500,000
$ 500,000
$ 500,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$i, 0001 000
a. The general liability policy shall contain the following special
endorsements which shall be noted on or attached to the standard
certificate of insurance:
1. An endorsement naming the City of Vernon, its officers, and
employees as insureds under the policy.
2. An endorsement providing the City of Vernon thirty (30) days
notice of cancellation or material reduction of coverage.
3. An endorsement providing coverage for all operations.
under contract.
4. Such other endorsement as may be required by addendum
hereto.
b. In addition to the standard certificate of insurance, proof of
general and umbrella liability coverage shall be furnished in
the form checked below. Certification of the following roofs
by the insurance agent or broker will not be accepted:
X For each policy, a notarized letter from the underwriter or
carrier certifying that the coverage and statements in the
standard certificate of insurance (attached thereto) are
true and correct and that the signator is an officer
authorized to so certify.
A copy of each policy certified by an officer of the
underwriter or carrier -and notarized.
Exhibit "A"
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VEHICLE PURCHASE CONTRACT
THIS CONTRACT is made, entered into and executed in duplicate originals, either copy
of which may be considered and used as the original hereof for all purposes, as of this _ day of
200 , in the City. of Vernon, County of Los Angeles, California
BY AND BETWEEN
AND
THE CITY OF VERNON (hereinafter
referred to as the "City")
4305 Santa Fe Avenue
Vernon, CA 90058
CONTRACTOR.
(hereinafter referred to as " ")
WHEREAS, the City is in need of a Vehicle for its
Department; and
WHEREAS, on , 200 , the City issued Bid No. which sets forth
specifications for the vehicle required by the City; and
WHEREAS, on , 200, , CONTRACTOR responded to Bid No. ; and
WHEREAS, the City has accepted the bid of CONTRACTOR which is attached hereto as
Exhibit "A" and incorporated herein by reference and desires to purchase the from
CONTRACTOR.
NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET
FORTH HEREIN:
1. Purchase. CONTRACTOR agrees to sell to the City a
Vehicle, which meets the specifications contained in City of Vernon Bid No. , dated ,
2000, and which is consistent with CONTRACTOR's Bid of (collectively, the "Bid
Documents"), which is attached hereto as Exhibit "A."
2. REige. Consistent with its Bid, CONTRACTOR agrees to sell and deliver,
subject to final inspection by the City, Vehicle for the total
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sum of Dollars and Cents ($ ), including tax
and final inspection.
3. Payment Terms. The City agrees to pay CONTRACTOR a total of
Dollars and Cents ($ ), including tax, for the
purchase of the vehicle. (further terms).
4. Warranties. CONTRACTOR shall provide, at a minimum, a one (1) year labor
and material warranty to begin upon acceptance of the by the City. All
manufacturers' warranties, and any other warranties made applicable by law, shall apply to the City's
purchase of the above -referenced Vehicle.
5. General Provisions.
A. Governing Law. The laws of the State of California
shall govern the rights, obligations, duties and liability of the
parties to this Contract and shall also govern the interpretation of
this Contract.
shall be sent to:
City:
CONTRACTOR:
B. Notices. Notices to the parties, unless otherwise requested in writing,
THE CITY OF VERNON
ATTN: DOLORES FONSECA, PURCHASING
CITY ADMINISTRATOR
4305 SANTA FE AVENUE
VERNON, CA 90058-0805
ATTN:
7. Entire Agreement. This Contract is the entire agreement of the parties,
CONTRACTOR represents that in entering into this Contract, it has not relied on any previous
representations or understandings of any kind or nature.
8. Benefit of Agreement. This Contract shall bind and benefit the parties hereto
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and their heirs, successors, and permitted assigns.
IN WITNESS WHEREOF, the parties have caused this Contract to be executed by and
through their authorized officers on the date, month and year first written above.
CITY OF VERNON
By:
LEONIS C. MALBURG, Mayor
ATTEST:
BRUCE V. MALKENHORST, City Clerk
APPROVED AS TO FORM:
EDUARDO OLIVO, City Attorney
CONTRACTOR
By:
Title:
By:
Title:
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SUPPORTING
DOCUMENTS
CITY COUNCIL
LEONIS C. MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro—Tem
WM. 'BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL MCCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator/City Clerk
FAX (323) 826-1438
Finance Committee
City of Vernon
Honorable Members:
( r� tUARDOOLIV0
/� (, v" City Attorney
j` ( FAX: (562) 869-1883
V KEVIN WILSON
Director of Community Services & Water
FAX: (323) 826-1435
KENNETH J. DeDARIO
Director of Utilities
FAX: (323) 826-1425
STEVEN E. PARKER
Fire Chief
FAX: (323) 826-1407
CITY HALL BRUCE W. OLSON
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058 Police Chief
TELEPHONE (323) 583-8811 FAX: (323) 826-1481
February 5, 2003
The Health Department is requesting to purchase a 2003 Ford Explorer
XLT to be added to the department's existing fleet of four vehicles.
The department currently has a staff of five environmental specialists
and has been utilizing a vehicle from the Utilities Department's fleet
as necessary. The department will be utilizing California Integrated
Waste Management Board (CIWMB) grant funds in the amount of
$15,530.31, which must be used by June 30, 2003, in addition to the
funds budgeted for the purchase of this vehicle. It is hereby
recommended that the Purchasing Section be authorized to seek formal
bids for the purchase of a 2003 Ford Explorer XLT.
Very truly yours,
Bruce V. Malkenhorst
Director of Finance
BVM/gm
co
Lu"ndum �
To: BRUCE MALKENHORST, CITY AD INISTRATOR
L��4 From: DEBBY NICKENS, PURCHASING
Date: 2/3/2003
Re: HEALTH DEPARTMENT REQUISITION #2904
Attached for your approval is requisition #2904. The Health Department is
requesting to purchase (1) 2003 FORD EXPLORER XLT. This vehicle will be
used to transport the environmental health specialist and related equipment to field
locations. This vehicle will be added to the current fleet of vehicles used by the
Health Department personnel. The department has a total of (5) environmental
health specialists but only (4) designated pool vehicles for the health specialists.
Currently, Jerrick Torres (Environmental Specialist) has been sharing a pool vehicle
(Unit #L218 - 1991 Ford Tempo, mileage as of 12/05/02 was 23,565) with Abraham
Alemu (Associate Engineer, Utilities). With the acquisition of this vehicle the
devartment's vehicle needs will be served.
The Purchasing Section requests authorization to seek bids for the requested vehicle.
The department has received grant funds in the amount of $15,530.13 from the
California Integrated Waste Management Board, which must be used by June 30,
2003. The department intends on using these funds in addition to budgeted funds
appropriated for the purchase of this vehicle.
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