Resolution No. 8163eI
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RESOLUTION NO. 8163
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND AUTHORIZING NOTICE INVITING
SEALED PROPOSALS OR BIDS FOR THE PURCHASE OF ONE
2003 CHEVROLET TAHOE FOR THE FIRE DEPARTMENT
WHEREAS, the Fire Department is in need of a new vehicle to
be used by the Training Battalion Chief on a daily basis and which
will also be used as a backup Command Vehicle when needed; and
WHEREAS, the new vehicle will replace an older vehicle that
requires increased maintenance due to wear and tear and is no longer
suitable as an emergency transporting vehicle; and
WHEREAS, on March 4, 2003, the Finance Committee approved the
recommendation of Bruce V. Malkenhorst, Director of Finance, dated
February 6, 2003, that authority be granted for the Purchasing Agent,
or his designee, to seek formal bids for the purchase of a 2003
Chevrolet Tahoe; and
WHEREAS, a bid specification for the purchase of the 2003
Chevrolet Tahoe has been presented to the City Council of the City of
Vernon; and
WHEREAS, the City Council of the City of Vernon has
determined that it is in the best interests of the City of Vernon that
bids be solicited in accordance with applicable State law and the
Vernon City Code.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
28 Hand correct.
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SECTION 2: The bid specification, which is attached hereto
as Exhibit "A" and made a part hereof, is hereby approved by the City
Council of the City of Vernon.
SECTION 3: The City Clerk of the City of Vernon is hereby
directed to give notice, in writing, inviting sealed proposals or bids
for the purchase of one 2003 Chevrolet Tahoe vehicle, in accordance
with the bid specification, and in accordance with this resolution.
SECTION 4: There being no newspaper of general circulation
printed, published or circulated in the City of Vernon, the City Clerk
is hereby directed to post said notice, or cause the same to be
posted, in three of the most public places in the City of Vernon, to
wit: the northwest corner of 38th Street and Santa Fe Avenue, the '
northeast corner of Leonis Boulevard and Pacific Boulevard, and on the
bulletin board in the lobby of the City Hall of the City of Vernon,
located at 4305 Santa Fe Avenue, in said City.
SECTION 5: The City Clerk of the City of Vernon is hereby
directed to post said notice forthwith and the first posting of said
notice shall be at least ten (10) days before the opening of the bids
for the proposed contract. Said notice shall provide that sealed
proposals or bids will be received by the City of Vernon at the office
of the City Clerk, or his designee, at the City Hall, 4305 Santa Fe
Avenue, Vernon, CA 90058-0805.
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SECTION 6: The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and
thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this 5th day of March, 2003.
r
EONIS C. MALB RG, Ma or
ATTEST:
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BRUCE V. MALKENHORST, City Clerk
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STATE OF CALIFORNIA )
ss
COUNTY OF LOS ANGELES )
I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon, do
hereby certify that the foregoing Resolution, being Resolution No.
8163, was duly adopted by the City Council of the City of Vernon at a
regular meeting of the City Council duly held on Wednesday, March 5,
2003, and thereafter was duly signed by the Mayor of the City of
Vernon.
(SEAL)
-;Z� -
BRUCE V. MALKENHORST, City Clerk
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EXHIBIT
0
Vernon Fire Department
Training Battalion Vehicle
Specifications
General
The vehicle covered by this specification is for the purchase of a Chevrolet Tahoe 2003,
CC15706 4dr 1500 LS and shall be supplied as specified from the manufacturers new,
unused and latest model complete with all necessary equipment and accessories.
The vehicle shall be delivered completely assembled and ready to operate. All equipment
normally furnished, as a standard shall be included. All separate units or components
shall be new, unused, installed connected and delivered in good operating order.
The subject vehicle shall conform in all respects and be equipped to operate legally on
California State Highways as specified in the California Motor Vehicle Code. The
vehicle shall meet all California State and Federal safety and emission standards when
delivered to the City of Vernon.
The successful bidder shall submit in detail a final draft of all specifications for final
approval by the City of Vernon and the Vernon Fire Department prior to purchase.
All bids submitted shall include sufficient associated literature as required to fully
describe and detail the items under consideration. This may include photographs,
performance charts, components list, dimensional drawings, etc. The bidder shall clearly
state any changes, exceptions or substitutions of equivalent equipment/materials to these
specifications.
Whenever materials or equipment are specified or described in the specifications by using
the name of proprietary item or name of a particular manufacture, fabricator, supplier or
distributor, the naming of the item is intended to establish the type, function and quality
required. Unless the name is followed by words indicating that no substitution is
permitted, materials or equipment of other manufactures, fabricators, suppliers or
distributors may be accepted by the City of Vernon if sufficient information is submitted
by the contractor to allow the City of Vernon to determine that the material or equipment
proposed is equivalent to the named. The term "equivalent" as used in this specification,
means "authorized equivalent" and acceptance of the "equivalent" is subject to the
approval of the City of Vernon.
Warranties:
The manufacturers warranties on the vehicle and any added equipment shall be delivered
to the City of Vernon without waiver by the city of any recourse under California law.
Installation
No installation is needed on this bid.
Inspection
The bidder shall arrange for a pre -delivery inspection by the City of Vernon Fire
Department.
Delivery Date
All bidders shall provide a date to deliver the vehicle. It is of utmost concern to the City
of Vernon that the quoted delivery date be met.
Any delay in the delivery shall be immediately reported in writing to the purchasing
agent with a copy to the Fire Department representative. Any change in the original
quoted delivery date is subject to the approval by the City of Vernon.
The City of Vernon reserves the right to cancel the purchase order for non-performance
of delivery by the quoted date at no cost or obligation to the City of Vernon.
Delivery
The vehicle shall be delivered to 4305 S. Santa Fe Ave, Vernon, California, 90058. The
vehicle shall be ready for immediate and safe operation, having had completed any
necessary vehicle registration documentation. The invoice, any necessary vehicle
registration documentation, warranty information, and manuals must accompany
delivery.
Description
The Vernon Fire Department will use this vehicle as an Training Battalion Vehicle.
2003 Chevrolet Tahoe
CC15706 4 DR 1500 LS
Interior: Tan
Exterior: RedFire Mettalic
Vehicle Specifications (Selected Options)
Rear Cargo Doors (STD) (N/A wPDP Seats, Third Row)( ZW9)
Premium Ride Suspension (ZW7)
6500 # GVWR(C7K)
California Emissions(YF5)
4.8 Liter SFI V8 Engine Vortec 275 HP(LR4)
4-Speed Electronically Controlled Automatic Transmission W/OD — includes tow/haul
mode(M30)
No Locking rear differential (STD)
3.42 Rear Axle (GU6)
LS Preferred Equipment Group 1 SJ- includes base vehicle only(1 SJ)
P265/7016 All Season Touring SBR BSW Tires(QMJ)
Reclining Front Bucket Seats — includes manual lumbar, inboard armrests, floor console, dual
adjustable headrests, seatback storage pockets(A95)
Second Row 60/40 Split Bench Seat(AT5)
Custom Cloth Seat Trim(Std)
No Third Seat (STD)
Solid Paint — Red Fire Mettalic
ETR AM/FM Stereo W/Compact Disc, Auto Tone Control: includes seek -scan, digital clock,
theft lock, and speed compensation volume(UB 1)
Console Floor-inc. storage area, map pocket, coin holder, integrated audio controls second row(DO7)
Sound System Feature Bose Premium speaker system(UQ7)
Sound System Rear Audio Controls(UK6)
Single 770-CCA Battery(7Y9)
Standard Equipment List
Mechanical
4.8 Liter SFI V8
High capacity air cleaner
4-speed electronically controlled automatic transmission
Rear wheel drive
HD 600 CCA Battery ( Upgraded in options)
145-amp alternator
7-wire Trailering harness
6500#GV WR
Suspension Package, Premium Smooth Ride
Suspension Front, independent torsion bar, and stabilizer bar
Suspension rear multi link w/coil springs
P265/7016 all season touring tires
Full size spare w/lockable winch -type carrier mounted under rear frame
16" Machine cast aluminum wheels
Steering Power
4-wheel anti -lock braking system
26 gallon fuel tank
Exterior
Black adjustable luggage rack
Chrome front bumper chrome w/matte black top pad
Chrome rear bumper w/matte black step pad
Air dam Gray
Black body side moldings
Side mounted assist steps
Spectra gray grille w/argent center bar
Chrome grill surround
Dual composite halogen headlamps
Automatic headlamp control
Daytime running lights
Rectangular halogen fog lamps
Interior
Dual black foldaway pwr heated mirrors w/ground illumination & driver side auto
dimming
Deep tint glass
Intermittent windshield wipers w/pulse and washer
Matte black door handles
Rear cargo doors
Custom cloth reclining 40-20-40 split front seat ( Bucket seat upgrade)
Driver and front passenger 6 way power seats
60/40 second row seat
Color keyed carpeting w/front/center/rear/carpeted floor mats
Tilt steering column
Leather wrapped steering wheel
Driver message center -which monitors 18 different systems
Instrumentation — Tack, trip odometer, voltmeter, engine temp, oil pressure,
speedometer, engine hour meter, engine temp
Warning tones — key -in -ignition, safety belts, headlamps, turn signals
Homelink Universal garage door opener
PWR windows — includes driver lockout switch
Programmable pwr door locks w/lockout protection
Cargo area door lock switch
Cruise control
Remote keyless entry
Content theft alarm
Passlock II theft deterrent system
Manual front/rear climate control w/redundant 2"d row controls
Rear window defogger
ETR AM/FM stereow/compact disc, auto tone control
Enhanced performance 8-speaker sound system w/subwoofer
Dual front/dual center/dual rear cup holders
Dual front/single cargo area covered pwr outlets
Light sensitive self -dimming rearview mirror w/8point compass, outside temp
Short overhead console
Full cloth headliner
Dual cloth sunshades w/extenders, secondary shades, dual illuminated visor
vanity mirrors
Front passenger/dual rear seat assist handles
Lights -include dome w/dual door switches/delayed entry feature, ashtray, glove
box, under hood light
Front/center/rear map lights
Door handle —activated illuminated entry feature w/ground illumination
Color keyed retractable removable cargo shade
Emissions Certificate
LEV certified (4.8L engine A speed auto trans)
EPA Fuel Rating
City 14 Hwy 18
Safety
4-wheel anti -locking braking system
Driver and front passenger front airbags
Driver and front passenger side -impact airbags
Lap/shoulder safety belts at all outboard seat positions w/ all belts -to -seat
Lap belts at all inboard seat positions
Daytime running lights
Warranty
Basic: 3 years/36,000miles
Drivetrain: 3 years/36,000 miles
Corrosion: 6years/ 10,000 miles
Roadside Assistance: 3years/36,000 miles
Manuals
Mechanical
Electrical
Repair and Emmissions
Contract
The vendor shall be required to execute a vehicle purchase contract in
substantially the same form as the draft contract attached hereto.
SUPPORTING
DOCUMENTS
s
CITY COUNCIL
LEONIS C. MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro—Tem
WM. 'BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL MCCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator/City Clerk
FAX (323) 826-1438
Finance Committee
City of Vernon
Honorable Members:
9
EDUARDO OLIVO
City Attorney
FAX: (562) 869-1883
KEVIN WILSON
rector
of Community Services & Water
FAX: (323) 826-1435
KENNETH J. DeDARIO
Director of Utilities
FAX: (323) 826-1425
STEVEN E. PARKER
Fire Chief
FAX: (323) 826-1407
CITY HALL BRUCE W. OLSON
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058 Police Chief
TELEPHONE (323) 583-8811 FAX: (323) 826-1481
February 6, 2003 ?�
The Fire Department is requesting to purchase a 2003 Chevrolet Tahoe
to replace an existing Unit No. FC#3 that has a mileage of
approximately 137,729 miles, is no longer reliable as an emergency
vehicle, and that will be declared surplus upon replacement. The
department has budgeted $36,000.00 for this purchase. It is hereby
recommended that the Purchasing Section be authorized to seek formal
bids for the purchase of a 2003 Chevrolet Tahoe.
Very truly yours,
Bruce V. Malkenhorst
Director of Finance
BVM/gm
Memo
To: Bruce V. Malkenhorst, City Administrator
From: Dolores Fonseca, Purchasing Assistant
Date: 2/5/2003
Re: REQUISITION #2945
Attached for your approval is requisition #2945. The Fire Department is requesting purchase
of one 2003 Chevrolet Tahoe to replace Fire Car (FC) #3. The 1994 Crown Victoria has a
mileage reading of 137,729 and is no longer reliable as emergency transporting vehicle. Due
to the high mileage, Garage states it would not be cost effective to convert it to a City pool car.
The unit will be declared as surplus upon replacement.
The new Tahoe will be used on a daily basis by the Training Battalion Chief. It will also be
used as a backup Command Vehicle when needed.
The department has appropriated $36,000.00 in the vehicles equipment account for the new
vehicle. The Purchasing section requests authorization to seek formal bids for the new unit.
9 Page 1
City of Vernon
4305 Santa Fe Ave.
Vernon, CA 90058
(323) 583 — 8811
FAX: (323) 826 - 1433
FED TAX ID# : 95-6000808
VENWR LD.#
UNKNOWN
REQUISITION
V S
E UNKNOWN g CITY OF VERNON
N I WAREHOUSE
4305 SANTA FE
D p VERNON CA 90058
O
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wt. uuam t,i,wnu vn rtuuA r z,
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DATE:
CITY OF VERNON PG. 7
7533. FUND 175 EQUIPMENT REQUEST SCHEDULE 08-Jul-2002
2002-2003
DEPT: VEHICLES - FIRE DEPT
TITLE OF ITEM REQUESTED: STAFF VEHICLE
PRIORITY: 1. ESSENTIAL - A service or program will be cancelled without
the item.
2. DESIRABLE - Item is required to maintain efficient operation. X
3. DEFERRABLE -Item is needed, but possibly deferrable for one
year.
NET COST: AUTO $36,000
Including sales tax and installation less applicable trade-in*.
NON AUTO
Manufacturer, Supplier, Brand.
Source of quoted price.
*Note: Show detail below.
Number Requested: Replacem-ment 1.Additional
Number now in use by requesting unit.
Equipment number(s) of items(s) being replaced.
Recommended disposition.
EXPLANATION OF NEED:
Present Equipment is:
New Equipment will•
Obsolete
Unsafe
Increase Safety
Reduce Down Time
Improve Service
Save Manpower
X
x
X
Unreliable x
Worn out
NARRATIVE JUSTIFICATION:
This vehicle will be used to replace the vehicle, a 1994 with 134,000 miles. Our vehicle
replacement schedule is 8 years old and/or 100,000 miles. Both requirements have been met.
To: Sharon Johnson, Budget Aud' eputy City Treasurer
From: Steven E. Parker, Fire Chi
Date: January 27, 2003
Re: Transfer -of Funds
Request that funds be transferred to reduce 011-1033-55200 and increase 011-
1033-88400 in the amount of $36,197.
For the purchase of Chevy Tahoe (Staff Car) the amount is $32,475.00 and for the
conversion of same vehicle the amount is $3,722, making the whole amount
transferred $36,197.
cc: Dolores Fonseca, Purchasing Assistant
SEP/lam
0 Page 9
From: Johnson, Sharon
Sent: Tuesday, January 28, 2003 5:49 PM
To: Parker, Steve
Cc: Alvarez, David
Subject: Transfer of Funds
Hi Chief Parker,
KECEIVED
AN 2 9 2003
Fire Department
Both of your transfer of funds requests have been processed, and funds in the amount of
$64,197.00 are available in account number 011 1033 88400.
Thank you,
Sharon
CITY COUNCIL
LEONIS C. MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro-Tem
WM. 'BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL MCCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator/City Clerk
FAX (323) 826-1438
Finance Committee
City of Vernon
Honorable Members:
EDUARDO OLIVO
City Attorney
FAX: (562) 869-1883
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 826-1435
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
February 20, 2003
KENNETH J. DeDARIO
Director of Utilities
FAX: (323) 826-1425
STEVEN E. PARKER
Fire Chief
FAX: (323) 826-1407
BRUCE W. OLSON
Police Chief
FAX: (323) 826-1481
112
C,
The Director of Finance submitted a communication dated February 20,
2003 stating that the Fire Chief advises that the Chevrolet Tahoe is a
more accommodating vehicle that will allow the department to equip as
necessary in order for the unit to serve as a command vehicle.
Very truly yours,
Bruce V. Malkenh rst
City Administrator/City Clerk
BVM/gm