Loading...
Resolution No. 81771 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 • f + I \ i t f t L .RESOLUTION NO. 8177 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON APPROVING AND AUTHORIZING THE EXECUTION OF AN APPLICATION FOR FEDERAL ASSISTANCE TO FIREFIGHTERS GRANT FROM THE FEDERAL EMERGENCY MANAGEMENT AGENCY WHEREAS, the Federal Emergency Management Agency ("FEMA") has established a 2003 Assistance to Firefighters Grant Program in an effort to help the nation's fire service community by providing vital funds to local fire departments across the country to enhance the ability of fire departments to protect the health and safety of the public and their firefighting personnel from fire and fire -related hazards; and WHEREAS, the competitive grant program is divided into four program areas: (1) Fire Operations and Firefighter Safety, (2) Fire Prevention, (3) Emergency Medical Services, and (4) Firefighting Vehicles Acquisition; and WHEREAS, the Vernon Fire Department wishes to apply for assistance in the Fire Operations and Firefighter Safety program area for the purchase of digital and trunking mobile and portable radios; and WHEREAS, the purchase of the radios would provide the Vernon Fire Department with the ability to communicate by radio with other Fire Agencies in the City's Mutual Aid Area, as well as the City of Los Angeles and County of Los Angeles, during joint operations, regardless of the frequency being used by the other Fire Agencies, thereby enhancing the services provided to citizens, residents, businesses and employees in Vernon and surrounding agencies and communities; and 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 WHEREAS, the estimated total cost of the equipment to be purchased under the grant program is $325,000.00, with the City's share (10%) being approximately $32,500.00, and FEMA's share (90%) being approximately $292,500.00; and WHEREAS, in order to receive the 2003 Assistance to Firefighters Grant, FEMA requires the electronic submittal of an Application for Federal Assistance prior to April 11, 2003, through FEMA's on-line application system, and the digital execution of said Application; and WHEREAS, by letter dated March 25, 2003, Bruce V. Malkenhorst, City Administrator/City Clerk, recommended that the electronic execution and submittal of the Application for Federal Assistance by the Vernon Fire Chief be approved. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION 1: The City Council of the City of Vernon hereby finds and determines that the recitals contained hereinabove are true and correct. SECTION 2: The City Council of the City of Vernon hereby authorizes the digital execution of the Application by the Fire Chief on behalf of the City of Vernon and hereby authorizes the City Administrator, or his designee, to execute any and all documents necessary for the purpose of securing grant funds and to implement and carry out the purposes specified in the Grant Application for, and on behalf of, the City of Vernon. SECTION 3: The City Council of the City of Vernon hereby approves and authorizes the Fire Chief to electronically submit to FEMA of a 2003 Assistance to Firefighters Grant Application for Federal - 2 - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Assistance in the amount of $325,000.00, in substantially the same form attached hereto as Exhibit "A" and made a part hereof. SECTION 4: The City Clerk of the City of Vernon shall certify to the passage of this resolution, and thereupon and thereafter the same shall be in full force and effect. APPROVED AND ADOPTED this 2nd day of April, 2003. LEONIS C. MALE G, Ma or ATTEST: BRUCE V. MALKENHORST, City Clerk - 3 - EXHIBIT 0 Mar ?5 043 , q9: 18a p. 1 Pdfit Application Page 1 of 15 Entire Application Applicant Information Fire Department Name Vernon Fire DePartment 'Type of Fire D epartrnent City If other, please enter the type of Fire Department • Ematover Identification Number Physical Address • Headquarters, Physical Address 1 Headquarters, Physical Address 2 4305 Santa Fe Av. r city Vernon . State • Zip California Mailing Address is the same as the Physical Address 90058 -1714 ' Mailing Address9 4305 Santa Fe Av. Mailing Address2 • City, Vernon • State California 90058 -1714 Account information • Type or bank account Bank routing number - 9 di 't number on the bottorn left hand corner of your check • Your account number Additional Information This fiscal year, are you receiving Federal funding from any other grant program for the same purpose for which you are applying for this grant? No This fiscal year, are you receiving Federal funding from any other grant program regardless of purpose? No • Is the applicant dplinquent on am federal debt? No If yes, type explanation in spaoo provided below Contact Information Alternate Contact Information Number 1 • Tie Fire Chief Salutation Mr. • First Name Steven https:llportal.fema.govlflregrantrsp/firelprint app sp?print-lme&app number= 3/25/2003 Mar �!5 03, 09:-19a Prim Application P.2 Page 2 of 15 Middle Initial • Last Name . Day Phone 'Evening Phone Cell Phone Fax Email "rifle Salutation First Name Middle Initial • Last Name 'Day Phone *Evening Phone Cell Phone Fax Email Department Characteristics (1) E. Parker 323-583-8811 Ext.280 323-583-4821 F,xt.511 323-228-0447 323-826-1407 sparker@ci.vemon.ca.us Alternate Contact Information Number 2 Battalion Chief Mr. Michael Wilson 323-583-8811 Ext.511 323-583-4821 Ext.511 323-353-1062 323-581-1682 mwilson@d.vernon.ca.us • Are you a member of a E1rQ..DGP-4AMqnLor authorized representative of a fire department? Yes Are you a member of Federal Fire Department or contracted by the Federal government and solely responsible for suppression of fires on Federal No property? .1AIL at kind of Department do you represent? All Paid/Career If you answered combination, above, what is the Percentage of career firefighters in your department? '�6 is the Square mileage of your primary response arWluhat 5.5 • What percentage of your response area is protected by hydrants? 100 % , How much of your jurisdiction is zoned for agriculture? 0 % • How much of your jurisdiction is zoned for commercial or industrial? 99.9 % How many structures in your jurisdiction are more than tour stories tall? 10 What is the permanent resident population of your imarY/first-response area or jurisdict'on serued? 100 . How many acfive firefighters are in the operations/EMS division of your department? 75 https://portal.fema.gov/firegratttrjsplfre/print app;jsp?print=true&app number-- 3125/2403 Mar 25, 03. OS: 19a p.3 Print Application Page 3 of 15 * How many stations are in your department? 4 Do you currently report to the National Fire incident Reporting System (NFIRS)? If you answered yes, above, please enter your FDIN? What services does your department provide? Structural Fire Suppression Fighting W Idfire Suppression Basic Life Support Advanced Life Support Hazmat Operational Love Hazmat Technical Level Hazmat Specialist Level Rescue Operational Level Rescue Technical Level Department characteristics (iq • What Is the total number of fire related fatalities in 0 Your Jurisdiction over the last three years? What is the total number of fire related firefighter injuries in your jurisdiction over the last three years? • in an average year, how many times does your 100 department receive mutualfautornatie aid? 1, In an average year, how many times does your 100 department provide mutuallautomatic aid? What was your departments estimated average operating budget over the last three years? What percentage of your annual operating budget is dedicated to personnel costs(salary, overtime and % finge benefits)? What percentage of your annual operating budget is derived from: Taxes? 0 % Grants? 0 % Donations? 0 % Fund drives? 0 % 'How many vehicles does your department have in each of the categories below? Enter numbers only and enter 0 if you don't have any of the vehicles below First Line Reserve a. Engines (or pumpers): 4 4 b. Aerial Apparatus: 1 1 c. Tankers: 0 0 d. Rescue Vehicles: 1 0 e. brush/Quick attack: 0 0 f. Other: 6 0 Provide in the space below the following information only if you are applying for a firefighting vehicle: List all your vehicles by type (for example, engines/pumpers, brush, rescue, etc.), Then provide the year each was manufactured. if the department has more than two of any type, provide the total number of vehicles in that category and the years the oldest and the newest were manufactured. Department Call Volume https://portal.fema.govlfiregrantrjsp/fiWprint_app.jsp?print—true&app number= 3/25/2003 Mar 25 03, Q9:19a p.5 Print Aoication Page 5 of 15 Apparatus] 2 Numbe r of units 20 3 Cost per unit $tQ000 4. Genen illy the equipment purchased under this grant program (select one): Wi1I expa id the capabilities of the department into a new mission area If you set icted "replacing equipment" (from question 4) above, please specify the age equipment in years 5. Generally, the equipment purchased under this grant program (select one) Has no v, atutory basis 6. Is this iece of equipment primarily: Other safety equipment 7. Nil thi grant be used primarily for Rapid Intervention Teams (RIT)? No Equipment Firefighting Details 1. What "fighting equipment will your department purchase with this grant? Portable Radios 2 Numbe- of units 26 3 cost lx r unit $5000 4. Genen illy the equipment purchased under this grant program (select one): Weil expa id the capabilities of the department Into a new mission area If you 8011 Icted "replacing equipment" (froth question 4) above, please specify the age equipment in years 5. Genen Ily, the equipment purchased under this grant program (select one) Has no 1,l1 tutory basis 6. Is this gece of equipment primarily: Other safety equipment 7. Will thi grant be used primarily for Rapid intervention Teams (RIT)? No Total Bu t a. Verso b. fringe c. Travel d. Equips e. Supph f. Contra g. Consti h. Other $0 $0 $0 $ 325,000 $0 $0 $0 $0 Ups://poital.fema.gov/firegrantTspffire/print_app jsp?print-irue&app_number= 3/25/2003 Mar 25 M' 09:2©a ` Print Application Page 6 of 15 i, indirect Charges Indirect Cost Details Agency Indirect Cost Agreement with Indirect Cost Rate % Agreement Summary Federal and Applicant Share $0 Federal Share $ 202,500 Applicant Share $ 32,500 Federal Rate Sharing (°to) 90/10 Non -Federal Resources (Me cwnbined Alon-Federal Resources must eWal the Applicant Share of S 32,50) a. Applicant $ 325M b. State $ 0 c. Local $ 0 d. Other Sources $ 0 If you entered a value in Other Sources, Please identify the source of your cost share, i.e., fund reserves, savings, fund-raisers, donations, etc. Total Budget Narrative statement Project Description Please provide your narrative statement in the space provided below: PROJECT $ 325,090 The project that I am requesting be funded by the Assistance to Firefighters Grant Program is the purchase of new mobile and portable radios that are in the Very High Frequency (VHF), the Ultra High Frequency (UHF), 800 MHz spectrum. These radios will provide the Vernon Fire Department with the inner operability need to better assist Fire Agencies within our Mutual Aid Area (Compton, Downey, Montebello, La Habra Heights, Santa Fe Springs), Los Angeles County, Califomia Office of Emergency Services Region 1, and all other agencies within the State of California. GRANT FUNDS PLAN 1. Portable Radios The purchase of twenty-five CM Motorola XTS3000 radios in the UHF and 800 MHz frequency spectrums that have the capability of being used in analog or digital mode, can be used with trunked radio systems, and are Intrinsically safe. 2. Mobile Radios The purchase of twenty (20) Motorola MCS2000 mobile radios will be used to replace our existing VHF radios and to add new UHF and 800 MHz radios to all front line apparatus. These radios have the capability of being used in analog or digital abode and can be used with trunked radio systems. https:llportal.fema.gov/firegranttjsp/firelprint app.jsp?print=tme&app number= 3/25/2003 Mar 25 03 QS:21a p.7 Print Application Page 7 of 15 BENEFICAL TO COMMUNITY AND DEPARTMENT The City of Vernon was founded in 1905 as an exclusively industrial city. The City is comprised of 5.5 square miles of commercial and industrial businesses. The population of this industrial city is approximately 100, but during the workweek the working population can swell to over 50,000. The Vernon Fire Department protects the residents, businesses, and workforce through four strategically located fire stations. The daily rmnning of the Fire Department is 4 Engines, 1 Truck, 1 Paramedic Rescue Ambulance,) Hazardous Materials Unit 1 Urban Search and Rescue Unit, and 1 Battalion Chief. The Vernon Fire Department maintains its own Dispatch Center (Vernon Dispatch) using the Very High Frequency (VHF) spectrum. Currently an apparatus have both portable and mobile VHF radios only. The one exception to this are the two newest engines and new command vehicle that were received at the end of 2002. With the purchase of these new apparatus and vehicle the Fire Department foresaw the need to update its communication system to better equip itself, to provide for the inner operability with other fire agencies and to insure that fire personnel safety is always at the fore front. With the Increasing need to receive and provide mutual and automatic aide between fire agencies in the name of homeland security and better community service, it is in the interest of the Vernon Fire Department to upgrade its communication system on an front line apparatus. The City of Vernon is surrounded by two fire agencies that no longer use the VHF radio system. These fire agencies are Los Angeles City and Las Angeles County Fire Departments. The City of Commerce also borders the City of Vernon and up until April 2003 had contracted with the Los Angeles County Fire Department for fire and medical services. Beginning in April of 2003 the Montebello Fire Department win begin a 10-year agreement to provide fire and medical services to the City of Commerce. With this agreement comes added responsibilitty for the Vernon Fire Department. The Vernon Fire Department will be providing fire and medical services, hazardous materials, and urban search and rescue assistance to the Montebello Fire Department within the City of Commerce. The Downey Dispatch Center on a UHF frequency dispatches the Montebello Fire Department* this creates a safety problem for those personnel and apparatus that will be responding with Montebello Fire into the City of Commerce. The Vemon Fire Department has also been advised that the Montebello Fire Department Will be switching to a UHF digital trunking radio system in the near future. The upgrade of mobile and portable radios in the UHF spectrum for the Vernon Fire Department would greatly enhance the communication capabilities between both Fire Departments, not to mention having this capability increases the safety of fire personnel from both departments. Having the ability to communicate directly with Downey Dispatch on their UHF frequency and not having to go through Vernon Dutch will increase the safety and response time for Vernon Fire personnel and apparatus responding into the City of Commerce. With both Fire Departments having the communication capability to communicate without have to go through a third party (dispatch centers) greatly increases the of not only the Fire personnel but also the citizens that We and work in both Vernon and Commerce. By having the UHF radio the Vernon Fire Department also will be able to communicate with one of the other fire agencies that border the City of Vernon. That agency is the Los Angeles County Fire Department. Although there is no current automatic aid agreement between Vernon and Los Angeles County both agencies routinely respond within each other's Jurisdiction to render assistance. The Vernon Fire Department also assists the Los Angeles County Fire Department through the State of California Master Mutual Aid Agreement with the numerous wiidiand/urban Interfaoe fires that occur within Los Angeles County. The lost agency to border the City of Vernon is the Los Angeles City Fire Department The Los Angeles City Fire Department uses the 800MHz spectrum for their radio communication system. The Vernon Fire Department recently signed an automatic aid agreement with the Los Angeles City Fire Department for incidents occurring along the Alameda Rail Corridor and for Paramedic services. The Alameda Rail Corridor is a high-speed freight rail system that stretches approximately 20 mites from the Ports of Los Angeles and Long Beach to the Union Pacific and BNSF rail yards in the City of Vernon and Los Angeles. On any given day there is approximately 30 trains upwards to a mile in length carrying everything from wood to hazardous materials that is shipped and received from around the world to the two Forts at speeds up to 45 mph traveling through the Corridor and there is talk that sometime in the future this Corridor could be used for commuter rail traffic. The section of the that runs through the City of Vernon, which is on the border with the City of Los Angeles, was constructed 45 feet below grade with over 300 feet of this below grade rail system partially covered by the overhead street. During the construction phase of the Corridor both Vernon and Los Angeles Fire Departments responded to https:/iporW.fema.govlfiregrarttrspifire/pctnt app.jsp?print=true&app number= 3/25/2003 Mar 25 a3 09s22a .P.B Print Appticauon Page 8 of 15 numerous incidents together. One of these incidents was a construction worker that was trapped under 20 feet of sandy soil. Both Departments Urban Search and Rescue Teams worked for over S hours trying to recover the body of this worker. Although the Unified Command structure was used for this incident, during the critique of incident, as in all major incidents, it was determined that radio communication inner operability between the two Departments needs to be improved. The City of Los Angeles Fire Department loaned Vernon two 800MHz portable radios to use on joint assignments, this was only a bandage on a large open wound. To increase the safety and communication ability of the Vernon Fire Department while responding with the Los Angeles Fire Department It was determined that 800MHz portable and mobile radios were an important tool that the Fire Department did not have. By having the communication ability between the two Fire Agendas it will also increase the safety of the people that work for the railroads that use the Corridor and the communities that We and work adjacent to the Corridor and along the border of the two Cities. LOCAL FUNDING The current budget for communication equip rient for the Vernon Fire Department only allows for periodic purchases and the repair's of the installed equipment. it does not allow for the purchase of the digital and trunking capable radios needed to be compatible to the future needs of the fire service in the State of Caiforrila. This Assistance to Firefighters Grant would bring the communications capability of the Vernon Fire Department into the 21st Century and beyond. ADDITIONAL INFORMATION Since 1991 the Vernon Fire Department has maintained a fully functional hazardous materials program. There are currently 33 fire personnel who are trained to the Specialist level, capable of handling chemical, biological, and radiological emergencies. On any given day within the manning of the Vernon Fire Department there are a minimum of 8 HaWat Specialist assigned with d assigned to the Hazardous Materials Squad, This Squad can be dispatched at a moments notice to any incident within the State of Califorrtia. In the year 2002 the Vernon Fire Departmerirs Urban Search and Rescue Team was granted heavy rescue status from the Caifomta Office of Emergency Services. The Vernon USAR Team is one of only a hand full in the State of California to be certified to the heavy rescue level. The Vernon Fire Department maintains a minimum of 8 fire personnel per shift who are trained to the Heavy Rescue level The City of Vernon Is approximately 3.5 miles from Downtown Los Angeles and after the attacks on New York and Washington in September 2001, fire agencies throughout the country have been preparing for the possibility of a new terrorist attack. With the City of Los Angeles a likely target, the proximity of the City of Vernon to Downtown Los Angeles would make the Vernon Fire Department, with its Hazardous Materials and Urban Search and Rescue Teams, one of the first agencies to respond to assist the Los Angeles Fire Department in the event of a chemical, biological, radiological, or other type of terrorist attack. Vlfith Vernon Fire personnel and apparatus responding throughout the State of Calfomia within the frame works of the California Master Mutual Aid Agreement in such incidents as wildland/urtian interface fires, hazardous materials, urban search and rescue and in the name of homeland security, having the inner operability to communicate on either VHF, UHF and/or 800MHz frequencies In analog, digital, and trunking modes with most any fire agency in the State of California only increases the safety of fire department personnel and the citizens that depend on any fire department for any type of assistance during any type of emergency. Below are just some key points on how approving this application for the Assistance to Firefighters Grant Program to the City of Vernon Fire Department would assist not only the Fire Department, but the citizens, residents, businesses and employees within the City of Vernon and the surrounding fire agencies and communities. • Increase the communication capability between the Vernon Fire Department and the Los Angeies City Fire Department within incidents along the Alameda Rail Corridor. Inner operability communication between both agencies Hazardous Materials and Urban Search and Rescue Teams for any incident that should occur within each others jurisdiction. - increase the communication capability between the Vernon Fire Department and the Los Angeles County Fire Department during the many witdland/urban interface fires that occur within Los Angeles County. https://portal-fema.gov/firegrantijsp/fire/Print`� jsp?print=true&app number= 3/25/2003 Mar 25 03 09:23a p.9 Print Application Page 9 of is • increase the communicat on capability between the Vernon Fire Department and the Montebello Fire Department while assisting each other's agencies in the Cities of Vernon and Commerce. • Give the Vernon Fire Department the capability to communicate with otter fire agencies that use VHF, UHF, and 800MHz radio systems. These systems can be analog, digital, and/or trunked systems. • Give the Vemon Fire Department better communication capabilities for homeland security when responding to chemical, biological, radiological, and/or any other type of terrorist attack within the State of California. As stated in this narrative not only would the approval of this Grant benefit the* City of Vernon Fire Department providing the needed inner operability communications between Are agencies, but it would benefit numerous other fire agencies that could called upon to provide and/or receive mutual and automatic aid throughout the County of Los Angeles, Mutual Aid Area E, and OES Region 1, and the State of California. If you received a grant award in the 2002 process, does No your current request relate to your 2002 award? If you answered yes, above, which of the following apply? This request enhances the 2002 award This request continues the 2002 award This request completes the 2002 award Assurances and Certifications FEMA Fonn 20 16A You must read and sign these assurances by providing your password and checking the box at the bottom of this page. Note: Fields marked with an * are required. Assurances Non -Construction Programs [dote: Certain of these assurances may not be applicable to your project or program. if you have any questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified, As the duty authorized representative of the applicant I certify that the applicant: 1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non -Federal share of project costs) to ensure proper planning, management and completion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States, and if alp, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and wilt establish a proper accounting system in accordance with generally accepted accounting standards or agency direcUves, 3. WIN establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval the awarding agency. https:Ilportal.fema.gov/firegrant/jsplfirelprint app jsp?print=true&app_pumber- 3/25/2003 Mar 25 d3 09:24a Print Application Page 10 of 15 P.la 5. Nil comply with the intergovemmental Personnel Act of 1970 (42 U.S.G. Section 47284763) relating to prescribed standards for meat systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPKs Standards for a Merit System of Personnel Administration) 5 C.F.R. 900, Subpart F). 6. Nil comply with all Federal statutes relating to nondiscrimination. These include but are not limited to; (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Tale IX of the Education Amendments of 1972, as amended (20 U.S.C. Sections 1681-1683, and 1685-1656), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. Section 794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. Sections 6101- 6107), which prohibits discrimination on the basis of age; (a) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) Sections 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290-dd-3 and 299-ee-3), as amended, relating to confidentiaiity of alcohol and drug abuse patient records; (h) Tide Vill of the Civil Rights Acts of 1968 (42 U.S.C. Section 3601 at seq.), as amended, relating to nondiscrimination in the sate, rental or financing of housing; (I) any other nondiscrirranation provisions in the specific statute(s) under which application for Federal assistance is being made; and (j) the requirements of any other nondiscrimination statute(s) which may apply to the application. 7. NO comply, or has already complied, with the requirements of Title ii and IiI of the L Wform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equable treatment of persons displaced or whose property is acquired as a result of Federal or Federally assisted programs. These requirements apply to all interest in real property acquired for project purposes regardless of Federal participation in Purchases. 8. NO comply with provisions of the Hatch Act (5 U.S.C. Sections 1501-1505 and 7324-7328), which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 9. NO comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S.C. Sections 276a to 276a- 7), the Copeland Act (40 U.S.C. Section 276c and 18 U.S.C. Sections 874), and the Contract Work Hours and Safety Standards Act (40 U.S.G. Sections 327-333), regarding labor standards for federally assisted construction sub agreements. 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11. NO comply with environmental standards which may be prescribed pursuant to the fotiowing: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodpiains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. Section 1451 et seq); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.G. Section 7401 at seq); (g) protection of underground sources of driniartg water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93- 523); and (h) protection of endangered species under the Endangered Species Act of 1973, as amended, (P.L. 93-205). 12. Will comply with the Mid and Scenic Rivers Act of 1968 (16 U.S.C. Section 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. NO assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and https://portal.fema.gov/firegmtrisp/fire/ptint appisp?print=true&app number- 3/25/2003 Mar 25 U3 09:'25a Print Application ,P.i1. Page 11 of 15 protection of historic properties), and the Archaeological and Hstoric Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.). 14. NO comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. tail comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. 2131 at seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16. NO comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. Section 4801 at seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence structures. 17. NO cause to be performed the required financial and compliance audits in accordance with the Single Audit Act of 1984. 18. NO comply with all applicable requirements of all other Federal laws, executive orders, regulations and policies governing this program. 19. it will empty with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act (29 U.S.C. 201), as they apply to employees of institutions of higher education, hospitals, and other non-profit organizatians. FEMA Form 2046C You must read and sign these assurances by providing your password and checking the box at the bottom of this page. Note: Fields marked with an * are required. Certifications Regarding Lobbying; Debarments Suspension and Other Responsibilities Matters; and Drug -Free Workplace Requirements. Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature on this form provides for compliance with certification requirements under 44 CFR Part 18, "New Restrictions on Lobbying; and 28 CFR Part 17, "Govemment-wide Debarment and suspension (Nan -procurement) and Governmentarvide Requirements for Drug -Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Federal Emergency Management Agency (FEMA) determines to award the covered transaction, grant, or cooperative agreement. 1. LOBBYING A. As required by the section 1352, Title 31 of the US Code, and implemented at 44 CFR Part 18 for persons Into a grant or cooperative agreement over $100,000, as defined at 44CFR Part IS, the applicant certifies that: (a) No federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with the making of any federal gram, the entering into of any cooperative agreement and extension, continuation, renewal amendment or modification of any Federal Grant or cooperative agreement. (b) if any other funds than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of https://portal.fema.gov/firegrantrsp/firelprint_app.jsp?print—true&app number-- 3/25/2003 Mar 25 03 09:26a �p:.12. Print Application Page 12 of 15 Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with this federal grant or cooperative agreement, the undersigned shall complete and subnrfit Standard Form LLL, "Disclosure of Lobbying Activities", in accordance with its instructions. Standard Form 11L Disclosure of Lobbying Activities Attached (This form must be attached to certification if non -appropriated funds are to be used to influence activities) (c) The undersigned shall require that the language of this certification be included to the award docx nwft for all the sub awards at all tiers (including sub grants, contracts under grants and cooperative agreements and sub contract(s)) and that all sub recipienti shaft certify and disclose accordingly. 2. Debarment, Suspension and Other Responsibility Matters (Direct Recipient) As required by Executive Order 12549, Debarment and Suspension, and Implemented at 44CFR Part 67, for prospective participants in primary covered transactions, as defined at 44 CFR Part 17, Section 17.510,A, the applicant cedlies that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency. (b) Have not within a three-year period preceding this application been convicted of or had a civilian judgment rendered against them for commssion of fraud or a criminal offense in with obtaining, attempting to obtain or perform a public (Federal, State, or iocatj transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery. bribery, falsification or destruction of records, matting false statements, or receiving stolen property. (c) Are not presently indicted for or otherwise aiminaNy or civilly charged by a government entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification: and (d) have not within a three year period preceding this application had one or more public transactions (Federal, State, or iocaQ terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. Drug -Free Workplace (Grantees other than individuals) As required by the Drug -Free Workplace Act of I U8, and Implemented at 44CFR Part 17, Subpart F, for grantees, as defined at 44 CFR part 17, Sections 17.615 and 17.620: (A) `rhe applicant certifies that it win continue to provide a drug -free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an on -gang drug free awareness program to Inform employees about: ; 0) The dangers of drug abuse in the workplace; (2) The grantees policy of maintaining a drug free workplace; (3) Any available drug counseling, rehabilitation and employee assistance programs: and https://portal.fema.gov/fireVmtOsp/firelprint_app jsp?print=tme&app number= 3/25/2003 Mar 25 03 O9:*27a a is. 13L print Application page 13 of 15 (4) The penal that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant to be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will: (1) Abide by the terms of the statement and (2) Notify the employee in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction. (e) Notifying the agency, in writing within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actin notice of such conviction. Employers of convicted employees must provide notice, including position title, to the applicable FEMA awarding office, i.e. regional office or FEMA office. (t) Taft one of the following actions, against such an employee, within 30 calendar days of receiving notice under subparagraph (d)(2), with reaped to any employee who is so convicted: (1) Taking appropriate personnel action against such an employee, up to arid including tem7ination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabifittalon program approved for such purposes by a Federal, State, or local health, law enforcement or other appropriate agency- (g) Making a_good faith effort to continue to maintain a drag free workplace through implementation of paragraphs (a), (b), (c), (d), (a), and (f). (8) The grantee may Insert in the space provided below the ske(s) for the performance of work done in connection with the specific grant: Place of Performance Street city State zip Action if your place of performance is different from the physical address provided by you in the Applicant Information, crick on Add Place of Performance button above to ensure that the correct place of performance has been specified. You can add multiple addresses by repeating this process multiple times. Section 17.630 of the regulations provide that a grantee that is a State may elect to make one certification in each Federal fiscal year. A copy of which should be included with each application for FEMA funding. States and State agencies may elect to use a Statewide certification. FEMA Standard Form LLL hqs://Portg.fema.gov/firWantfjsp/firelprint� app.jsp?print=true&app_jnumber= 3125/2003 Mar 25 63 09:'28a a t p.. 14. Page 14 of 15 Print Application Only complete if applying for a grant for more then $100,000 and have lobbying activities. See Form 20-16C for lobbying activities definition. Form SF-LLL You must read and sign these assurances by providing your password and checking the box at the bottom of this page. Note: Fields marked with an * are required. Standard Form LLL: Disclosure of lobbying Aotivilles 1. * Type of Federal Action 2. *Status of Federal Action 3. * RepQrt Tvne This sub section is for Material Change only 'Year YYYY *Quarter Q "Date of last report: 4. * Nam and Address of Rsrzortinst Entity: *Reporting Entity Type Tier (if known) *Name *Street ,city `State '7jp _ 5. If Reporting Entity in No.4 is a Subawardee, Enter Name and Address of Prime; Name Street City State Zip 6.' Federal DepartmentfAgency 7. ` Federal Program Name/Description 8. Federal Action Numtwr if known: 9. Award Amount if known: S 108. Name and address of Lobbying Rpgistf8nt {if individual, last name, first name, MI) Name Street https:llporW.fema.govlftrcgmtljsplfirelprint app jsp?print--true&app nurnb+eX= 3/25/2003 Mar 25 03 09:29a y aP.15 y Page 13 of 15 Print Application C* State ZIP 10b. individuals Perfoming Services: (including address ff different from No.10a) oast name, first name, MI) Name Street CRY State Zip information requested through this form is authorized by We 31 U.S.C. section 1352. This disclosure of lobbying activities is a material representation of fad upon which reliance was placed by the tier above when this transaction was node or entered into. This disclosure is required pursuant to 31 U.S.C.1352. This information will be reported to the Congress semi-annually and will be available for pubic inspection. Any person who fails to file the required disclosure shah be subject to a civii penalty of not less than $10,000 and not more than $100,000 for each such failure. https-./Iportal.fema.gov/firegrantfisp/fire/print_app jsp?print-=true&app number' 3/25/2003 SUPPORTING DOCUMENTS CITY COUNCIL LEONIS C. MALBURG Mayor THOMAS A. YBARRA Mayor Pro-Tem WM. "BILL" DAVIS Councilman H. "LARRY" GONZALES Councilman W. MICHAEL MCCORMICK Councilman BRUCE V. MALKENHORST City Administrator/City Clerk FAX (323) 826-1438 City Council City of Vernon Honorable Members: 1� ?i 4 UARDO OLIVO City Attorney FAX: (562) 869-1883 r a\` KEVIN WILSON Director of Community Services & Water FAX: (323) 826-1435 CITY HALL 4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058 TELEPHONE (323) 583-8811 March 25, 2003 KENNETH J. DeDARIO Director of Utilities FAX: (323) 826-1425 STEVEN E. PARKER Fire Chief FAX: (323) 826-1407 BRUCE W. OLSON Police Chief FAX: (323) 826-1481 Attached herewith is a duplicate copy of the electronic application for the Federal Emergency Management Agency's (FEMA) for $325,000.00. The Fire Department is interested in securing 90/10 matching grant funds, to allow the purchase of twenty-five (25) mobile and twenty (20) handheld, UHF/VHF/800 type communication radios, to interact with other firefighting agencies regardless of frequency type. The City's obligation would be approximately $32,500.00 (10%). This has been reviewed by the Fire Chief, and it is hereby recommended that a Resolution be adopted authorizing the Fire Chief to digitally sign and submit the application to FEMA. Very truly yours, Bruce V. Malkenhorst City Administrator/City Clerk BVM/gm a L, CITY ADMINISTRATOR/CITY CLERK'S OFFICE DATE: March 20, 2003 TO: Bruce V. Malkenhorst, City Administrator FROM: Greg S . Tsuj iuchi, Assistant to the City Administrator RE: Fire Grant The Fire. Department is requesting to electronically submit a Federal Emergency Management Agency's (FEMA) grant application for $325,000, of which the City would be responsible for approximately $32,500. The submittal deadline is April 11, 2003. The Fire Department is interested in securing the 90/10 matching grant funds to enable the purchase of twenty-five (25) mobile and twenty (20) handheld, UHF/VHF/800 type communication radios. Currently, local firefighting agencies are utilizing various frequencies, which make it difficult to communicate and coordinate during joint -strike operations. The radios would enable interoperabiiity with other firefighting agencies, regardless of frequency type, without having to rely on personal equipment or coordinating the loan/exchange between agencies. I am recommending that the Fire Department be authorized to electronically submit the FEMA grant application and that this be placed on the appropriate agenda for approval. FYI - If the department were to successfully secure these funds, the appropriations of funds would most likely not occur until after the adoption of the 2003-2004 budget. Therefore, the department would need to budget for 10% of the funds, in anticipation of receiving the grant. If you have any questions or require further information, please advise. tr: Cc) � G --n (n �o 01,103 o 0CD n �ID��� �a� 0,0 wcD CD h w CCD CD - w N O = w. N .. Cy, w o �e w� o (D 0%�, A O 'C ° p.C14 CAD O Vc7 by A G w p g. CD 0� go CD ' P ' Cl. y� G „q O O CO CD UQ CD w ��. P CD .� 'L3 O BCD w D d G CD CD G W 0G CD0 w wG cGi ° (] �, ' C1. vi '�" O.. `C l En CD `-C PI cn A•. O 0. `C G•14 G CD `On ='= �°7 '+ O (7 •� CD � , � (D O � p w ...� p CD CDCD CD CL F, CD �' c, p Cz cD U) � CD CD (D O (D n OI "� (D t p, v�i O rh G OG4 " ' .T "• C 0 O ° CD CD (DCD CD UQ O L3 .a 'Y v cD r* R G �' O `Cf CD CD w CD CD Q 0 R+ CD CD o CD Q. P, °, °, o CD O N co w C �' • `D _ w w 0 Oro b O p, CD(' a 11 A G cD CD UQ SD ,� cD - p S, w GC �. .= Cz CD CDU4 • O C 'C3 p `C bs •ran i--UQ .�• CD y ��� O R ' CD N :- O¢ oo - CD CD CD ° c a:6 W CD y 0 81 w s G 0 0 CD O '* (•, rN N w W x Q am o o G cro w a G O o �° a a° ¢ c� CD �c�D a°' w ° G CD G O C CD m o • A. n' . `C (D "�' C Q CD V,' Q. ' UjQ CD CD u cDONa�OcD CD o '1�v'] CD A- r~-+CD CD CD CD C- N q, a• m a o a p r�i•, C ,� (� CD N CD � U�Q �• p w CD CD It L1 p- vaR. CD CD G✓ ' R N O ((DD '.� O .�, cn p cD a; oo a i I r cD O CD (� M (D C va a c� w O r° 0 o o G 1 CD o 0U o �.o u CD0 CD o cD CD c CD CD wir � c p CD CD �'CD CD rr CD > ` • CD n A t/1 ID -0 G y CD �C;oCD..��w5 O O G CDC. CD Q" CD rr tiIn. CD CD O �� W CD CD A� n CD CD 0 CD 0 CD CD CiCD CD o����0 V aq CD CD ° Q- C) vo ;� CD PI 0 " CD �, X CD 0 CD ° ".... w CD rz � 0 •� o � �c o � o uG CDy w " cD (" � r CD o" ° 0 CD � Qn. CW (D o � Cl o. r CD 0CD G < • tD 't CD CD CD 0a�: CD CD P .+ CD y ° °CD CD CD 0 aD n CD O. O� O O w w CD o w CD 0 0 CD -i weattny wit. gair,u,.tuu__ _ t,_ _ - — aita at teab Application Process Opened for Firefighter Assistance Grants Fire Departments have until April 11 to apply for the Assistance for Firefighters Grant Program, which helps rural, urban and suburban fire depart- ments train, prepare and equip themselves. About $750 million is available through the program, which was announced last week by Secretary of Homeland Security Tom Ridge. "Effective firefighters in every community are critical to America's homeland security," said Ridge. "We want to help the fire service to move quickly to develop and acquire the necessary knowledge, skills and equipment to respond to all emergencies, large and small." Ridge wrote to the governors of the states and territories on March 3 to provide program guide- lines and offer instructions for filing the grant applications. The on-line application form is avail- able at www.usfa.fema.gov. Applications must be received by 5 p.m. on April 11. Once the applica- tion period is closed, a peer review process will be started in April, and run through May. The distri- bution of the funds to successful applicants will begin no later than July 2003. As of March 1, the Federal Emergency Management Agency (FEMA) became part of the Department of Homeland Security. The U.S. Fire Administration, which administers the grant pro- gram, is a component of FEMA's Preparedness Division. The Assistance to Firefighters Grants Program is one of the principal ways FEMA meets its mis- sion to help the nation prevent, prepare for, respond to and recover from all emergencies - nat- ural or man-made. In 2002, alone, FEMA distributed more than $334 million through 5,316 grants to help America's firefighters get better prepared, trained and equipped to effectively respond to fires and other disasters including incidents involving haz- ardous materials.