Loading...
Resolution No. 81811 2 3 4 5 6 7 ME 10 11 12 13 14 15 16 17 WE 19 20 21 22 23 24 25 26 27 WC RESOLUTION NO. 8181 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON ACCEPTING THE BID OF MIDWAY FORD ON BID NO. 1427 FOR THE PURCHASE OF ONE 2003 FORD EXPLORER XLT VEHICLE FOR THE HEALTH DEPARTMENT AND APPROVING AND AUTHORIZING THE EXECUTION OF A VEHICLE PURCHASE CONTRACT AND THE ISSUANCE OF A PURCHASE ORDER RESPECTING SAID BID WHEREAS, the Health Department requires a new vehicle to be used to transport the Environmental Health Specialist and his equipment to field locations; and WHEREAS, pursuant to Resolution No. 8158 adopted by the City Council of the City of Vernon on February 19, 2003, the City Clerk was directed to give notice inviting sealed proposals or bids for the purchase of a new 2003 Ford Explorer XLT in accordance with the bid specification provided by the Health Department; and WHEREAS, based upon the bid specification, the Purchasing Department prepared Bid No. 1427 dated March 6, 2003, and proceeded to solicit bids for the purchase of the 2003 Ford Explorer XLT; and WHEREAS, sealed bids for Bid No. 1427 were opened on March 27, 2003, and reviewed by the Health Department; and WHEREAS, by letter dated April 8, 2003, Bruce V. Malkenhorst, City Administrator/City Clerk, recommended that Bid No. 1427 be awarded to Midway Ford, the lowest responsible bidder meeting the requirements of Bid No. 1427. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION 1: The City Council of the City of Vernon hereby finds and determines that the recitals contained hereinabove are true 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 and correct. SECTION 2: The City Council of the City of Vernon hereby awards Bid No. 1427 to Midway Ford and accepts and approves the Vehicle Purchase Contract, a copy of which is.attached hereto as Exhibit "A" and made a part hereof. SECTION 3: The City Council of the City of Vernon hereby authorizes the Mayor and the City Clerk to execute the Vehicle Purchase Contract on behalf of the City and authorizes the issuance of a purchase order for the purchase of a 2003 Ford Explorer XLT pursuant to Bid No. 1427. SECTION 4: The City Council of the City of Vernon hereby directs the City Clerk, or his designee, to send a copy of this resolution and one fully executed Contract to: Midway Ford Attn: Willie Kaufman 200 N. Vermont Avenue Los Angeles, CA 90004 SECTION 5: All other bids in connection with Bid No. 1427 are rejected, subject to execution of the aforesaid contract documents from Midway Ford, accompanied by all required certificates. SECTION 6: The City Clerk of the City of Vernon shall certify to the passage of this resolution, and thereupon and thereafter the same shall be in full force and effect. APPROVED AND ADOPTED this 16th day of April, 2003. LEONIS C. MALBURG, M yor ATTEST: IBRUCE V. MALKENHORST, City Clerk - 2 - 1' I 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 STATE OF CALIFORNIA ) ) ss COUNTY OF LOS ANGELES ) I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon, do hereby certify that the foregoing Resolution, being Resolution No. 8181, was duly adopted by the City Council of the City of Vernon at a regular meeting of the City Council duly held on Wednesday, April 16, 2003, and thereafter was duly signed by the Mayor of the City of Vernon. I (SEAL) BRUCE V. MALKENHORST, City Clerk - 3 - EXHIBIT 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 VEHICLE PURCHASE CONTRACT THIS CONTRACT is made, entered into and executed in duplicate originals, either copy of which may be considered and�used as the original hereof for all purposes, as of this day of April, 2003, in the City of Vernon, County of Los Angeles, California BY AND BETWEEN THE CITY OF VERNON (hereinafter referred to as the "City") 4305 Santa Fe ',Avenue Vernon, CA 90058 AND MIDWAY FORD (hereinafter referred to as "Midway") 200 N. Vermont Avenue Los Angeles, CA 90004 RECITALS WHEREAS, the Health Department is in need of'a new vehicle to be used to transport the Environmental Health Specialist and his equipment to field locations; and WHEREAS, the City requires a new 2003 Ford Explorer XLT; and WHEREAS, on March 6, 2003, the City issued Bid No. 1427 which sets forth specifications for the 2003 Ford Explorer XLT required by the City; and WHEREAS, on March 10, 2003, Midway responded to Bid No. 1427; and WHEREAS, the City has accepted Midway's bid and desires to purchase the 2003 Ford Explorer from Midway. NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET FORTH HEREIN: 1. Purchase. Midway agrees to sell to the City a 2003 Ford Explorer XLT, 5-DR, 4x4 vehicle, that meets the specifications I contained in City of Vernon Bid No. 1427, dated March';6, 2003, and 2 that is consistent with Midway's Bid of March 10, 2003 (collectively 3 referred to as the "Bid Documents"). A copy of the Bid Documents are 41 attached hereto as Exhibit "A" and incorporated hereim by reference. 5 2. Price. Consistent with its Bid, Midway agrees to 6 sell and deliver, subject to final inspection by the City, a 2003 Ford 7 Explorer XLT, 5-DR, 4x4 vehicle for the total sum of Twenty -Five 8 Thousand Two Hundred Fourteen Dollars and No Cents ($$5,214.00), plus 9 sales tax of Two Thousand Eighty Dollars and Sixteen Cents 10 ($2, 080.16) . 11 3. Payment Terms. The City agrees to pay Midway a total 12 of Two Hundred Fourteen Dollars and No Cents ($25,21400), plus sales 13 tax, for the purchase of the 2003 Ford Explorer XLT within thirty (30) 14 days net of receipt of the vehicle. 15 4. Warranties. All manufacturers' warranties, and any 16 other warranties made applicable by law, shall apply to the City's 17 purchase of the above -referenced vehicle. 18 5. General Provisions. 19 A. Governing Law. The laws of.the State of 20 California shall govern the rights, obligations, duties and liability 21 of the parties to this Contract and shall also govern 'the 22 interpretation of this Contract. 23 B. Notices. Notices to the parties, 'unless otherwise 24 requested in writing, shall be sent to: 25 City: THE CITY OF VERNON ATTN: DOLORES FONSECA 26 PURCHASING ASSISTANT 4305 SANTA FE AVENUE 27 VERNON, CA 90058-0805 28 _ 2 _ Midway Ford: MIDWAY FORD ATTN: WILLIE KAUFMAN 200 N. VERMONT AVENUE LOS ANGELES, CA 90004 6. Entire Agreement. This Contract is the entire agreement of the parties. Midway represents that ire entering into this Contract, it has not relied on any previous representations or understandings of any kind or nature. 7. Benefit of Agreement. This Contract shall bind and benefit the parties hereto, their heirs, successors, and permitted assigns. IN WITNESS WHEREOF, the parties have caused this Contract to be executed by and through their authorized officers on the date, month and year first written above. ATTEST: BRUCE V. MALKENHORST, City Clerk APPROVED AS TO FORM: EDUARDO OLIVO, City Attorney U7 By: Title: By: Title: - 3 - CITY OF VERNON LEONIS C. MALBURG, Mayor MIDWAY FORD REQUEST FOR QUOTATIONS NOT A PURCHASE ORDER DIRECT ALL INQUIRIESTO: CITY PURCHASING AGENT TELEPHONE (3M) 583-M I CITY OF VERNON, CAUFORNIA PURCHASING DEPARTMENT CITY HALL 4305 Santa Fe Ave. - Vernon, California 90058 TO: Mr. Willie Kaufman MIDWAY FORD 1 FOR CITY USE ONLY I QUOTATION NO.1427 DATE MAILED _ 03 / 06 / 03 REC'D BY CITY C1 ! /*, i /#! A Los Angeles, CA 90004 Please quote hereon the lowest net price you can furnish the articles or services specified below. Quote on each item separately. Bidder may qualify quotations as `all or none" by stating so on body of form. City reserves the right to accept or reject quotations received on any or all items. In order to maintain their name on City's Bidder Fite, Vendor should return this form whether a price is quoted or not. QUANTITY DESCRIPTION NET UNIT PRICE TOTAL 1 2003 Ford Explorer XLT, 5-Dr 4 x 4 as per City of Vernon Technical Specifications dated January 22, 2003 �S�N attached. If you have any questions regarding the specifications, please contact Mr. Leonard Grossberg (Sr. Environmental Specialist, Health Dept.) at (323) 583-8811, ext. 231 during the hours of 7: 00 am •tag 5:30 pm Monday thru Thursday. ----------PLEASE NOTE ----- Bid number must be indicated on the outside of the envelope; otherwise, bid will not be accepted. IF INSUFFICIENT SPACE PROVIDED ABOVE FOR PROPOSAL, ATTACH RIDER OR SUPPLEMENT. CASH DISCOUNTS QUOTED FOR PERIODS OF LESS THAN 30 DAYS WILL NOT BE CONSIDERED WHEN ORDER IS AWARDED. BIDS RECEIVED IN RESPONSE TO THIS REQUEST FOR QUOTATION WILL BE OPENED IN CITY PURCHASING AGENTS OFFICE ON THE DAY OF 20 AT NOTE: Quote prices exclusive of Sales Tax and Excise Taxes. A. Indicate Sales Tax in this space $...................................Z.. d • 1` B. Indicate Excise Tax in this space $...., !r4........................... B. Above quotations subject to Cash Discount of ............................ ^..............%, F.O.B..... .A .AA..-::-!PAAA�E'ci 2............................................................ C. To be delivered to CITY OF VERNON at......................................................................................................................................................................... We (1) agree to fumish above in .... 60. ':. 41 ...................days from receipt of purchase order atwnices specified. FOR....... . .......................i;;W........................................................ DATE........'..1C. ............................. SIGN HER—� .. MAIL TO PURCHMM DEPT. 12 CITY COUNCIL LEONIS C. MALBURG , Mayor THOMAS A. YBARRA Mayor Pro-Tem WM. `BILL" DAVIS Councilman H. "LARRY" GONZALES Councilman W. MICHAEL MCCORMICK Councilman BRUCE V. MALKENHORST City Administrator/City Clerk FAX (323) 826-1438 INTENT CITY HALL 4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058 TELEPHONE (323) 583-8811 January 22, 2003 City of Vernon TECHNICAL SPECIFICATIONS EDUARDO OLIVO City Attorney FAX: (562) 869-1883 KEVIN WILSON Director of Community Services & Water FAX: (323) 826-1435 KENNETH J. DeDARIO Director of Utilities FAX: (323) 826-1425 STEVEN E. PARKER Fire Chief FAX: (323) 826-1407 BRUCE W. OLSON Police Chief FAX: (323) 826-1481 FOR A 2003 FORD EXPLORER 5 DOOR-XLT 4 X 4 It is the intent of this specification to provide for the purchase of one (1) new and unused 2003 Ford Explorer 5 Door XLT 4 X 4 with a 4.6L SOHC V8 and automatic 5-speed transmission. The City of Vernon has evaluated different types of vehicles and has determined that this product is best suited for the department's needs in safety, quality, performance, and standardization. In comparing proposals, consideration will not be confined to price only. The successful bidder will be one whose product is judged shall best serve the interests of the City of Vernon when price, product, safety, quality and delivery are considered. The City of Vernon reserves the right to reject any or all bids or any part thereof, and to waive any minor technicalities. A contract will be awarded to the bidder submitting the lowest qualified and responsible bid meeting the requirements of this specification. The City requires the successful bidder to provide proof of insurance, including a standard certificate of insurance, .in at least the amounts and coverage indicated on the insurance schedule. In addition to the standard certificate of insurance, proof of general and umbrella liability coverage shall also be furnished in the form indicated on the attached insurance schedule (Exhibit "A") EOUIVILENT PRODUCT Bids will be accepted for the consideration on any make or model that is equal or superior to the vehicle specified. Decisions of equivalency will be at the sole interpretation of the City. A blanket statement that equipment proposed will meet all requirements will not be sufficient to establish equivalency. Original manufacturer's brochures of the proposed unit are to be submitted with the proposal. All modifications made to the standard production unit described in the manufacturer's brochures must be certified by the manufacturer and submitted with the bid, or the bid will be deemed "non -responsive" and rejected without further review. Bidder must be prepared to demonstrate a unit similar to the one proposed, if requested. INTERPRETATIONS In order to be fair to all bidders, no oral interpretations will be given to any bidder as to the meaning of the specification documents or any part thereof. Every request for such a consideration shall be made in writing to the City of Vernon: Based on such inquiry, the City may choose to issue an Addendum. GENERAL The specification herein states the minimum requirements of the City. All bids must be regular in every respect. Unauthorized conditions, limitations, or provisions shall be cause for rejection. The City of Vernon will consider as "irregular" or "non -responsive" any bid not prepared and submitted in accordance with the document and specification, or any bid lacking sufficient technical literature to enable the Department to make a reasonable determination of compliance to the specification. It shall be the bidder's responsibility to carefully examine each item of the specification. Failure to offer a completed bid or failure to respond to each section of the technical. specification will cause the proposal to be rejected without review as "non -responsive". All variances, exceptions and/or deviations shall be fully described in the appropriate section. Deceit in responding to the specification will be cause for rejection. 2003 FORD EXPLORER 5 DOOR XLT 4 X 4 • Body Code — U73 • Order Code — 225A CHASSIS, AXLES & SUSPENSION • Front axle shall have a GAWK of 2,800 lbs. (standard) • 'Rear axle shall have a GAWR of 3,000 lbs. (standard) • Independent rear suspension (standard) • Shock absorbers shall be HD gas • Front and rear stabilizer bars (standard) • Front springs shall be linear rate coil -over shock (standard) • Rear springs shall be variable rate coil -over shock (standard) • Trailer towing -class H with receiver hitch (good up to 3,500 lbs.) & 4 pin electrical connector (standard) • Vehicle engine shall be a Ford 4.61, SOHC V-8 Gasoline engine TRANSMISSION & AXLE RATIO • Transmission shall be a 5-speed automatic with overdrive (standard) • Rear axle shall be 3.55 (standard) • Transfer case control trac4WD BRAKES • Brakes shall be equipped with 4-wheel disc, power Anti -lock Brake System (ABS) (standard) FUEL TANK • Fuel tank shall not be less than 22.5 gallons. (standard) Tank shall be full at time of delivery WHEELS & TIRES • Wheels — Four (4) 16" painted cast aluminum and one (1)16" steel spare (standard) • Tires —Four (4) P235/70R16 All -Season OWL (standard) . • Color shall be Oxford White Clearcoat — Code YZ • Automatic on/off headlamps (standard) • Fog lamps (standard) • Security approach lamps (standard) • Roof Rack, Black (standard) • Key pad/Autolock (standard) RN Y A : Q) I • Interior color shall be Graphite Grey — Code TT • Air conditioning, Manual rotary controls (standard) • Audio, AM/FM Stereo/Clock/cassette/CD (standard) • Console, High series floor (standard) • Floormats (standard) • Seats - 60/40 2" d row split folding seat w/head restraints (standard) - Cloth low back sport bucket seats (w/6-way power driver & manual driver/passenger lumbar support) (standard) • Securilock Passive Anti -Theft System (standard) • Speed Control (standard) • Tilt Steering Column (standard) . • Windows shall have privacy tinting ELECTRICAL • Battery -Maintenance Free 72-AH (standard) • Remote Keyless entry (standard) • Alternator -130 amp • Battery Saver (standard) WARRANTY • - Standard new vehicle warranty SERVICE MANUALS • Vendor shall provide mechanical, electrical and emission repair manuals. CONTRACT • The vendor shall be required to execute a vehicle purchase contract in substantially the same form as the draft contract attached hereto. DELIVERY • Acceptance shall be subject to the inspection and approval of the City of Vernon. Price: v2 Tax: 2 @ . I6 Total Cost: Submitted by: -'W e,o t o 4) j OAC> Address: ,c`� t-A t,A Signature:. --- Note: Bid must be received in a sealed envelope and returned to the City of Vernon Finance Department no later than 2:00 PM on March 27, 2003. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 I 23'. 24 25 26 27 28 • f • s Is f f .' f f i VEHICLE PURCHASE CONTRACT THIS CONTRACT is made, entered into and executed in duplicate originals, either copy of which may be considered and used as the original hereof for all purposes, as of this _ day of 200 , in the City of Vernon, County of Los Angeles, California BY AND BETWEEN.. AND THE CITY OF VERNON (hereinafter referred to as the "City") 4305 Santa Fe Avenue Vernon, CA 90058 CONTRACTOR - (hereinafter referred to as " ") WHEREAS, the City is in need of a Vehicle for its Department; and WHEREAS, on , 200 , the City issued Bid No. which sets forth specifications for the vehicle required by the City; and WHEREAS, on , 200, , CONTRACTOR responded to Bid No. ; and WHEREAS, the City has accepted the bid of CONTRACTOR which is attached hereto as Exhibit "A" and incorporated herein by reference and desires to purchase the from CONTRACTOR NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET FORTH HEREIN: I Purchase. CONTRACTOR agrees to sell to the City a Vehicle, which meets the specifications contained in City ofVemon Bid No. , dated 2000, and which is consistent with CONTRACTOR's Bid of (collectively, the "Bid Documents"), which is attached hereto as Exhibit "A." 2. Price. Consistent with its Bid, CONTRACTOR agrees to sell and deliver, subject to final inspection bylhe City, Vehicle for the total 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17', 18 19 20 21 22 23 24 25 26 27 28 sum of and final inspection. Dollars and Cents ($ ), including tax 3. Payment Terms. The City agrees to pay CONTRACTOR a total of Dollars and Cents ($ ), including tax, for the purchase of the vehicle. (further terms). 4. Warranties. CONTRACTOR shall provide, at a minimum, a one (1) year labor and material warranty to begin upon acceptance of the by the City. All manufacturers' warranties, and any other warranties made applicable by law, shall apply to the City's purchase of the above -referenced Vehicle. 5. General Provisions. A. Governing Law. The laws of the State of California shall govern the rights, obligations, duties and liability of the parties to this Contract and shall also govern the interpretation of this Contract. B. Notices. Notices to the parties, unless otherwise requested in writing, shall be sent to: City: CONTRACTOR: THE CITY OF VERNON ATTN: DOLORES FONSECA, PURCHASING CITY ADMINISTRATOR 4305 SANTA FE AVENUE VERNON, CA 90058-0805 ATTN: 7. Entire Agreement. This Contract is the entire agreement of the parties, CONTRACTOR represents that in entering into this Contract, it has not relied on any previous representations or understandings of any kind or nature. 8. Benefit of A Bement. This Contract shall bind and benefit the parties hereto IM ' INSURANCE SCHEDULE (CONTRACTOR) The Contractor shall provide proof of.insurance, including a standard certificate of insurance, in'at least the following amounts and ------_.coverage. 4c monied--singie---1-i-mi-t-goz�ctttt _..__ __.._... I' Coverage and Limits Bodily Injury - Property Damage Hazards -Each Person Each Accident Each Accident Automobile Liability Owned Automobiles Hired Automobiles Non -Owned Automobiles Workers' Compensation $ 500,000 $ 500,000 $ 500,000 $ Statutory $1-,0001000 $1,000,000 $i,000,0b0 $ 500 000 $ 500,000 $ 500,000 Employers' Liability $1,000,000 per em to er II. -General Liability Premises Operations Elevators $1, 000., 000 $2-, 000, 000 -$1, 000, 000 (if applicable) Independent $1,0001,000 $2,000,000. $1,000,000 Contractors- Products - Completed $1,000,000 $2,000,000 $1,000,000 Operations Contract Liability $1,000,000 $1,000,000 $2,000,000- $2,000,000 $1,000,000 _Umbrella Liability $1.000.,000 $1.000 000 $1,000,000 $1 000 000 , a. The general liability policy shall contain the following special endorsements which shall'be noted on or attached to the standard certificate of insurance: I. An endorsement naming the City of Vernon, its officers, and employees as insureds under the policy. 2. An endorsement providing the City of Vernon thirty (.30) days notice of cancellation' or material reduction of coverage. 3. An endorsement providing coverage for all operations under contract. 4. Such, other endorsement as may be required by addendum hereto. b. In addition to the standard' certificate' of insurance, proof of general and umbrella liability coverage shall be furnished in the form checked below. Certification of the following proofs by the insurance agent or broker will not be accepted: .' X For each policy, a notarized letter from the underwriter or carrier certifying that'the coverage and statements in the standard certificate of insurance (attached thereto) are true and correct and that the signator is an officer authorized to so certify. A copy of each policy certified by an officer of the underwriter or carrier -and notarized. Exhibit "A" SUPPORTING DOCUMENTS VEHICLE PURCHASE CONTRACT 2 3 THIS CONTRACT is made, entered into and executed in duplicate 4 originals, either copy of which may be considered and used as the 5 original hereof for all purposes, as of this na E day of April, 6 2003, in the City of Vernon, County of Los Angeles, California 7 BY AND BETWEEN THE CITY OF VERNON (hereinafter referred to as 8 the "City") 4305 Santa Fe Avenue 9 Vernon, CA 90058 10 AND MIDWAY FORD (hereinafter referred to as "Midway") 11 200 N. Vermont Avenue Los Angeles, CA 90004 12 13 RECITALS 14 WHEREAS, the Health Department is in need of a new vehicle to 15 be used to transport the Environmental Health Specialist and his 16 equipment to field locations; and 17 WHEREAS, the City requires a new 2003 Ford Explorer XLT; and 18 WHEREAS, on March 6, 2003, the City issued Bid No. 1427 which 19 sets forth specifications for the 2003 Ford Explorer XLT required by 20 the City; and 21 WHEREAS, on March 10, 2003, Midway responded to Bid No. 1427; 22 and 23 WHEREAS, the City has accepted Midway's bid and desires to 24 purchase the 2003 Ford Explorer from Midway. 25 NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET 26 FORTH HEREIN: 27 1. Purchase. Midway agrees to sell to the City a 2003 28 Ford Explorer XLT, 5-DR, 4x4 vehicle, that meets the specifications contained in City of Vernon Bid No. 1427, dated March 6, 2003, and that is consistent with Midway's Bid of March 10, 2003 (collectively referred to as the "Bid Documents"). A copy of the Bid Documents are attached hereto as Exhibit "A" and incorporated herein by reference. 2. Price. Consistent with its Bid, Midway agrees to sell and deliver, subject to final inspection by the City, a 2003 Ford Explorer XLT, 5-DR, 4x4 vehicle for the total sum of Twenty -Five Thousand Two Hundred Fourteen Dollars and No Cents ($25,214.00), plus sales tax of Two Thousand Eighty Dollars and Sixteen Cents ($2, 080.16) . 3. Payment Terms. The City agrees to pay Midway a total of Two Hundred Fourteen Dollars and No Cents ($25,214.00), plus sales tax, for the purchase of the 2003 Ford Explorer XLT within thirty (30) days net of receipt of the vehicle. 4. warranties. All manufacturers' warranties, and any other warranties made applicable by law, shall apply to the City's purchase of the above -referenced vehicle. 5. General Provisions. A. Governing Law. The laws of the State of California shall govern the rights, obligations, duties and liability of the parties to this Contract and shall also govern the interpretation of this Contract. B. Notices. Notices to the parties, unless otherwise requested in writing, shall be sent to: City: THE CITY OF VERNON ATTN: DOLORES FONSECA PURCHASING ASSISTANT 4305 SANTA FE AVENUE VERNON, CA 90058-0805 - 2 - Midway Ford: MIDWAY FORD ATTN: WILLIE KAUFMAN 200 N. VERMONT AVENUE LOS ANGELES, CA 90004 6. Entire Agreement. This Contract is the entire agreement of the parties. Midway represents that in entering into this Contract, it has not relied on any previous representations or understandings of any kind or nature. 7. Benefit of Agreement. This Contract shall bind and benefit the parties hereto, their heirs, successors, and permitted assigns. IN WITNESS WHEREOF, the parties have caused this Contract to be executed by and through their authorized officers on the date, month and year first written above. CITY OF VERNON B Y _Zip L'�ONIS C. MALB G, M yor ATTEST: BRUCE V. MALKENHORST, City Clerk APPROVED AS TO FORM: EDUARDO OLIVO, City Attorney MIDWAY FORD By: Title: 6-yLX— fzi��,,�64 Title: - 3 - REOUEST FOR QUOTATIONS NOT A PURCHASE ORDER DIRECT ALL INQUIRIES TO: CITY PURCHASING AGENT TELEPHONE (323) 583-8811 CITY OF VERNON, CALIFORNIA PURCHASING DEPARTMENT CITY HALL 4305 Santa Fe Ave. - Vernon, California 90058 TO: Mr. Willie Kaufman MIDWAY FORD Los Angeles, CA 90004 FOR CITY USE ONLY QUOTATION NO. 14;>7 DATE MAILED 03 / 06 / 03 REC'D BY Please quote hereon the lowest net price you can furnish the articles or services specified below. Quote on each item separately. Bidder may qualify quotations as "all or none" by stating so on body of form. City reserves the right to accept or reject quotations received on any or all items. In order to maintain their name on City's Bidder File, Vendor should return this form whether a price is quoted or not. ., QUANTITY DESCRIPTION NET UNIT PRICE TOTAL 1 2003 Ford Explorer XLT, 5-Dr 4 x 4 as per City of Vernon Technical Specifications dated January 22, 2003 ds" attached. If you have any questions regarding the specifications, please contact Mr. Leonard Grossberg (Sr. Environmental Specialist, Health Dept.) at (323) 583-8811, ext. 231 during the hours of 7:00 ain-to- 5:30 pm Monday thru Thursday. ------------PLEASE NOTE--------- Bid number must be indicated on the outside of the envelope; otherwise, bid will not be accepted. IF INSUFFICIENT SPACE PROVIDED ABOVE FOR PROPOSAL, ATTACH RIDER OR SUPPLEMENT. CASH DISCOUNTS QUOTED FOR PERIODS OF LESS THAN 30 DAYS WILL NOT BE CONSIDERED WHEN ORDER IS AWARDED. BIDS RECEIVED IN RESPONSE TO THIS REQUEST FOR QUOTATION WILL BE OPENED IN CITY PURCHASING AGENTS OFFICE ON THE _27 thDAY OF p0 AT NOTE: Quote prices exclusive of Sales Tax and Excise Taxes. A. Indicate Sales Tax in this space $....................................... � . �� .. B. Indicate Excise Tax in this space $....,fc4!tq _ ............................................................. B. Above quotations subject to Cash Discount of .............................= .............. %, F.O.B..... d?............................................................. C. To be delivered to CITY OF VERNON at...........................................................................................:............................................................................. We (1) agree to fumish above in ....?4?.'.. Qr....................days from receipt of purchase order atprices specified. FOR........ln °a�1.............................................................................. DATE.......`~- ......................... SIGN HERc --� MAIL TO PURCHASING DEPT. 12102 CITY COUNCIL LEONIS C. MALBURG Mayor THOMAS A. YBARRA Mayor Pro-Tem WM. "BILL" DAVIS Councilman H. "LARRY" GONZALES Councilman W. MICHAEL MCCORMICK Councilman BRUCE V. MALKENHORST City Administrator/City Clerk FAX (323) 826-1438 INTENT CITY HALL 4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058 TELEPHONE (323) 583-8811 January 22, 2003 EDUARDO OLIVO City Attorney FAX: (562) 869-1883 KEVIN WILSON Director of Communitv Services & Water FAX: (323) 826-1435 KENNETH J. DeDARIO Director of Utilities FAX: (323) 826-1425 STEVEN E. PARKER Fire Chief FAX: (323) 826-1407 BRUCE W. OLSON Police Chief FAX: (323) 826-1481 City of Vernon TECHNICAL SPECIFICATIONS FOR A 2003 FORD EXPLORER 5 DOOR-XLT 4 X 4 It is the intent of this specification to provide for the purchase of one (1) new and unused 2003 Ford Expiorer 5 Door XLT 4 X 4 with a 4.6L SOHC V8 and automatic 5-speed transmission. The City of Vernon has evaluated different types of vehicles and has determined that this product is best suited for the department's needs in safety, quality, performance, and standardization. In comparing proposals, consideration will not be confined to price only. The successful bidder will be one whose product is judged shall best serve the interests of the City of Vernon when price, product, safety, quality and delivery are considered. The City of Vernon reserves the right to reject any or all bids or any part thereof, and to waive any minor technicalities. A contract will be awarded to the bidder submitting the lowest qualified and responsible bid meeting the requirements of this specification. The City requires the successful bidder to provide proof of insurance, including a standard certificate of insurance, in at least the amounts and coverage indicated on the insurance schedule. In addition to the standard certificate of insurance, proof of general and umbrella liability coverage shall also be furnished in the form indicated on the attached insurance schedule (Exhibit "X). EQUIVILENT PRODUCT Bids will be accepted for the consideration on any make or model that is equal or superior to the vehicle specified. Decisions of equivalency will be at the sole interpretation of the City. A blanket statement that equipment proposed will meet all requirements will not be sufficient to establish equivalency. Original manufacturer's brochures of the proposed unit are to be submitted with the proposal. All modifications made to the standard production unit described in the manufacturer's brochures must be certified by the manufacturer and submitted with the bid, or the bid will be deemed "non -responsive" and rejected without further review. Bidder must be prepared to demonstrate a unit similar to the one proposed, if requested. INTERPRETATIONS In order to be fair to all bidders, no oral interpretations will be given to any bidder as to the meaning of the specification documents or any part thereof. Every request for such a consideration shall be made in writing to the City of Vernon. Based on such inquiry, the City may choose to issue an Addendum. GENERAL The specification herein states the minimum requirements of the City. All bids must be regular in every respect. Unauthorized conditions, limitations, or provisions shall be cause for rejection. The City of Vernon will consider. as "irregular" or "non -responsive" any bid not prepared and submitted in accordance with the document and specification, or any bid lacking sufficient technical literature to enable the Department to make a reasonable determination of compliance to the specification. It shall be the bidder's responsibility to carefully examine each item of the specification. Failure to offer a completed bid or failure to respond to each section of the technical specification will cause the proposal to be rejected without review as "non -responsive". All variances, exceptions and/or deviations shall be fully described in the appropriate section. Deceit in responding to the specification will be cause for rejection. 2003 FORD EXPLORER 5 DOOR-XLT 4 X 4 • Body Code — U73 • Order Code — 225A CHASSIS, AXLES & SUSPENSION • Front axle shall have a GAWR of 2,800 lbs. (standard) • Rear axle shall have a GAWR of 3,000 lbs. (standard) • Independent rear suspension (standard) • Shock absorbers shall be HD gas • . Front and rear stabilizer bars (standard) • Front springs shall be linear rate coil -over shock (standard) • Rear springs shall be variable rate coil -over shock (standard) • Trailer towing -class II with receiver hitch (good up to 3,500 lbs.) & 4 pin electrical connector (standard) ENGINE • Vehicle engine shall be a Ford 4.61, SOHC V-8 Gasoline engine TRANSAUSSION & AXLE RATIO • Transmission shall be a 5-speed automatic with overdrive (standard) • Rear axle shall be 3.55 (standard) • Transfer case control trac-4WD BRAKES • Brakes shall be equipped with 4-wheel disc, power Anti -lock Brake System (ABS) (standard) FUEL TANK • Fuel tank shall not be less than 22.5 gallons. (standard) Tank shall be full at time of delivery WHEELS & TIRES • Wheels — Four (4) 16" painted cast aluminum and one (1) 16" steel spare (standard) • Tires = Four (4) P235/70R16 All -Season OWL (standard) • Color shall be Oxford White Clearcoat — Code YZ • Automatic on/off headlamps (standard) • Fog lamps (standard) • Security approach lamps (standard) • Roof Rack, Black (standard) • Key pad/Autolock (standard) INTERIOR • Interior color shall be Graphite Grey — Code TT • Air conditioning, Manual rotary controls (standard) • Audio, AM/FM Stereo/Clock/cassette/CD (standard) • Console, High series floor (standard) • Floormats (standard) • Seats - 60/40 2°a row split folding seat w/head restraints (standard) - Cloth low back sport bucket seats (w/6-way power driver & manual driver/passenger lumbar support) (standard) • Securilock Passive Anti -Theft System (standard) • Speed Control (standard) • Tilt Steering Column (standard) • Windows shall have privacy tinting ELECTRICAL • Battery -Maintenance Free 72-AH (standard) • Remote Keyless entry (standard) • Alternator -130 amp • Battery Saver (standard) WARRANTY • Standard new vehicle warranty SERVICE MANUALS • Vendor shall provide mechanical, electrical and emission repair manuals. CONTRACT • The vendor shall be required to execute a vehicle purchase contract in substantially the same form as the draft contract attached hereto. DELIVERY • Acceptance shall be subject to the inspection and approval of the City of Vernon. Price: Tax: 2 <rQ .16 Total Cost: Submitted by: C0 V airs, Address: -106 iv yet^^nJr- . 1-6 4-A c,A Signature: -' Note: Bid must be received in a sealed envelope and returned to the City of Vernon Finance Department no later than 2:00 PM on March 27, 2003. . 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 VEHICLE PURCHASE CONTRACT THIS CONTRACT is made, entered into and executed in duplicate originals, either copy of which may be considered and used as the original hereof for all purposes, as of this _ day of 200 , in the City of Vernon, County of Los Angeles, California BY AND BETWEEN AND THE CITY OF VERNON (hereinafter referred to as the "City") 4305 Santa Fe Avenue Vernon, CA 90058 CONTRACTOR. (hereinafter referred to as " ") WHEREAS, the City is in need of a Vehicle for its Department; and WHEREAS, on , 200 , the City issued Bid No. which sets forth specifications for the vehicle required by the City; and WHEREAS, on , 200• , CONTRACTOR responded to Bid No. ; and WHEREAS, the City has accepted the bid of CONTRACTOR which is attached hereto as Exhibit "A" and incorporated herein by reference and desires tor purchase the from CONTRACTOR. NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET FORTH HEREIN: 1. Purchase. CONTRACTOR agrees to sell to the City a Vehicle, which meets the specifications contained in City of'Vemon Bid No. , dated , 2000, and which is consistent with CONTRACTOR's Bid of (collectively, the "Bid Documents"), which is attached hereto as Exhibit "A." 2. Ed . Consistent with its Bid, CONTRACTOR agrees to sell and deliver, subject to final inspection by the City, Vehicle for the total .1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22' 23I! 24' 25 26 27 281' sum of and final inspection. Dollars and Cents ($ including tax 3. Payment Terms. The City agrees to pay CONTRACTOR a total of Dollars and Cents ($ ), including tax, for the purchase of the vehicle. (further terms). 4. Warranties. CONTRACTOR shall provide, at a minimum, a one (1) year labor and material warranty to begin upon acceptance of the by the City. All manufacturers' warranties, and any other warranties made applicable by law, shall apply to the City's purchase of the above -referenced Vehicle. 5. General Provisions. A. Governing Law. The laws of the State of California shall govern the rights, obligations, duties and liability of the parties to this Contract and shall also govern the interpretation of this Contract. B. Notices. Notices to the parties, unless otherwise requested in writing, shall be sent to: City: THE CITY OF VERNON ATTN: DOLORES FONSECA, PURCHASING CITY ADMINISTRATOR 4305 SANTA FE AVENUE VERNON, CA 90058-0805 CONTRACTOR: ATTN: 7. Entire Agreement. This Contract is the entire agreement of the parties, CONTRACTOR represents that in entering into this Contract, it has not relied on any previous representations or understandings of any kind or nature. 8. Benefit of Agreement. This Contract shall bind and benefit the parties hereto -2- i And their heirs, successors, and permitted assigns. 2 IN WITNESS WHEREOF, the parties have caused this Contract to be executed by and 3 through their authorized officers on the date, month and year first written above. 4 5 6 7 8 ATTEST: 9 BRUCE V. MALKENHORST, City Clerk 10 APPROVED AS TO FORM: 11 12 EDUARDO OLIVO, City Attorney 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 CITY OF VERNON By. LEONIS C. MALBURG, Mayor CONTRACTOR By: Title: -3- By: Title: INSURANCE SCUEDULE (CONTRACTOR) ,The Contractor shall provide proof of. insurance, including a standard certificate -of insurance, in at least the following amounts and _...._�overagg •--(�cined--sngie-}unit ICoverage and Limits Bodily Injury Property Damage Hazards Each Person Each Accident Each Accident Automobile Liability Owned Automobiles Hired Automobiles $ 500,000 $1-,000,000 $ 500,000 Non -Owned Automobiles $ $ 500,000 500,000 $1,000,000 $ 500,000 $1,000,000 $ 500,000 C Workers' om ensation $ Statutory Employers' Liability $1,000,000 per emnlover II. -General Liability Premises Operations Elevators (if applicable) Independent Contractors - Products - Completed Operations Contract Liability Umbrella Liability $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000.,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 a. The general liability policy shall contain the following special endorsements which shall'. hall be noted on or attached to the standard certificate of insurance: 1. An endorsement naming the City of Vernon, its officers, and employees as insureds under the policy. 2- An endorsement providing the City of Vernon thirty (30) days notice of cancellation or material reduction of coverage. 3.. An endorsement providing coverage for all operations. under contract. 4. Such other endorsement as may be required by addendum hereto. b. In addition to the standard'certi.ficate of insurance, proof of general and umbrella liability coverage shall be furnished in the form checked below. Certification of the following proofs by the insurance agent or broker will not be accepted: X For each policy, a notarized letter from the underwriter or carrier certifying that'the coverage and statements in the standard certificate of insurance (attached thereto) are true and correct and that the signator is an officer authorized to so certify. A copy of each policy certified by an officer of the underwriter or carrier -and notarized. Exhibit "A"