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Resolution No. 82211 RESOLUTION NO. 8221 2 3 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 4 VERNON APPROVING AND AUTHORIZING THE EXECUTION OF AN AMENDMENT NO. TWO TO MAINTENANCE AGREEMENT BY 5 AND BETWEEN THE CITY OF VERNON AND THOMASON MECHANICAL CORPORATION 6 7 WHEREAS, on November 28, 2001, the City Council of the City 8 of Vernon adopted Resolution No. 7875 approving and authorizing the 9 execution of a Maintenance Agreement (the "Agreement') with Thomason 10 Mechanical Corporation ("Thomason") for mechanical preventative 11 maintenance and emergency services on the diesel units at the City's 12 Power Plant; and 13 WHEREAS, on September 18, 2002, the City Council of the City 14 of Vernon adopted Resolution No. 8063 approving and authorizing the 15 execution of an Amendment No. One to the Agreement with Thomason 16 extending the term of the Agreement through and including June 30, 17 2003; and 18 WHEREAS, in accordance with Section 9.G of the Agreement, the 19 City of Vernon and Thomason desire to amend the Agreement to extend the 20 term through and including June 30, 2004, and establish the 21 compensation for the period of July 1, 2003 through June 30, 2004 at a 22 sum not to exceed One Hundred One Thousand Dollars and No Cents 23 ($101, 000.00) ; and 24 WHEREAS, on June 16, 2003, the Finance Committee considered 25 the recommendation of Bruce V. Malkenhorst, Director of Finance, dated 26 June 11, 2003, that an amendment to the Agreement with Thomason be 27 approved and executed for mechanical preventative maintenance for 28 fiscal year 2003-2004. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE - CITY OF VERNON AS FOLLOWS: SECTION 1: The City Council of the City of Vernon hereby finds and determines that the recitals contained hereinabove are true and correct. SECTION 2: The City Council of the City of Vernon hereby approves the Amendment No. Two to Maintenance Agreement with Thomason, a copy of which is attached hereto as Exhibit "A" and made a part hereof. SECTION 3: The City Council of the City of Vernon hereby authorizes the Mayor and the City Clerk to execute said Amendment for, and on behalf of, the City of Vernon. SECTION 4: The City Council of the City of Vernon hereby directs the City Clerk, or his designee, to send one fully executed Amendment to: Thomason Mechanical Corporation Attn: Ed Davis, Jr., Engine Division Manager 19002 S. Santa Fe Avenue Rancho Dominguez, CA 90221 SECTION 5: The City Clerk of the City of Vernon shall certify to the passage of this resolution, and thereupon and thereafter the same shall be in full force and effect. APPROVED AND ADOPTED this 2nd day of July, 2003. ATTEST: BRUCE V. MALKENHORST, City Clerk L ONIS C. MALB G, May r - 2 - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16' 17 18 19 20 21 22 23 24 25 26 27 28 STATE OF CALIFORNIA ) ) ss COUNTY OF LOS ANGELES ) I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon, do hereby certify that the foregoing Resolution, being Resolution No. 8221, was duly adopted by the City Council of the City of Vernon at a regular meeting of the City Council duly held on Wednesday, July 2, 2003, and thereafter was duly signed by the Mayor of the City of Vernon. (SEAL) BRUCE V. MALKENHORST, City Clerk - 3 - EXHIBIT AM" 1 AMENDMENT NO. TWO TO MAINTENANCE AGREEMENT 2 3 THIS AMENDMENT NO. TWO TO THE MAINTENANCE AGREEMENT is made, 4 entered into and executed in duplicate originals, either copy of which 5 may be considered and used as the original hereof for all purposes, as 6 of this day of June, 2003. 7 BY AND BETWEEN THE CITY OF VERNON, a municipal 8 corporation (hereinafter referred to as "City") 9 4305 Santa Fe Avenue Vernon, California 90058 10 AND THOMASON MECHANICAL CORPORATION 11 (hereinafter referred to as "TMC") 12 19002 South Santa Fe Avenue Rancho Dominguez, California 90221 13 14 RECITALS 15 WHEREAS, City and TMC are parties to a Maintenance Agreement 16 dated November 28, 2001 (hereinafter referred to as the "Agreement") 17 under which TMC was to perform mechanical preventative maintenance and 18 emergency services on an as -needed -basis for the generating units 19 located at the City's Power Plant; and 20 WHEREAS, City and TMC are parties to an Amendment No. One to 21 the Agreement dated September 18, 2002 (hereinafter referred to as the 22 "Amendment") that extended the Agreement through and including June 23 30, 2003; and 24 WHEREAS, City and TMC desire to amend the Agreement to extend 25 the term of the Agreement for another year, through and including 26 June 30, 2004; and 27 WHEREAS, TMC's annual compensation under the Agreement was 28 for a sum not to exceed $90,000.00, unless the Agreement was amended; 1 and 2 WHEREAS, City and TMC desire to modify the compensation for 3 the extended time period to a sum not to exceed $101,000.00; and 4 WHEREAS, Section 5 of the Agreement allows for changes and 5 additions to the scope of services to be performed by TMC and 6 adjustments in compensation; and 7 WHEREAS, Section 9.G of the Agreement provides for amendments 8 and modifications to the Agreement. 9 NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET 10 FORTH HEREIN: 11 SECTION 1: Section 2 of the Agreement entitled "TIME OF 12 PERFORMANCE" is hereby amended by replacing the text so that it now 13 reads as follows: 14 TMC's services under the Agreement, as amended, shall 15 be extended from June 30, 2003. The extension period 16 will commence on July 1, 2003 and shall continue until 17 June 30, 2004, unless the Agreement is terminated or 18 extended. 19 SECTION 2: Section 3 of the Agreement entitled 20 "COMPENSATION" is hereby amended by deleting the text under Subsection 21 "A" and replacing it as set forth below: 22 A. Services. The City will compensate TMC for 23 actual effort expended on a time and materials 24 basis in accordance with the Employee Rates set 25 forth in Exhibit "A" to the Agreement dated 26 November 28, 2001. The total amount to be paid 27 to TMC under this Agreement during the time 28 period of July 1, 2003 through June 30, 2004 - 2 - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 shall not exceed an annual total amount of One Hundred One Thousand Dollars ($101,000.00), unless the Agreement is amended or a Change Order agreed to by the parties. SECTION 3: In all other respects, the terms and conditions of the Agreement shall be renewed in its entirety. IN WITNESS WHEREOF, City and TMC have executed this Amendment as of the date first hereinabove set forth. CITY OF VERNON By: ATTEST: LEONIS C. MALBURG, Mayor IBRUCE V. MALKENHORST, City Clerk APPROVED AS TO FORM: EDUARDO OLIVO, City Attorney THOMASON MECHANICAL CORP. By By: Title: ��-S lei- - 3 - 11 CITY COUNCIL LEONIS C. MALBURG Mayor THOMAS A. YBARRA Mayor Pro—Tem WM. 'BILL" DAVIS Councilman H. "LARRY" GONZALES Councilman W. MICHAEL MCCORMICK Councilman BRUCE V. MALKENHORST City Administrator/City Clerk FAX (323) 826-1438 City Council City of Vernon Honorable Members: CITY HALL 4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058 TELEPHONE (323) 583-8811 June 26, 2003 EDUARDO OLIVO City Attorney FAX: (562) 869-1883 KEVIN WILSON Director of Community Services & Water FAX: (323) 826-1435 KENNETH J. DeDARIO Director of Utilities FAX: (323) 826-1425 STEVEN E. PARKER Fire Chief FAX: (323) 826-1407 BRUCE W. OLSON Police Chief FAX: (323) 826-1481 e ®' The Director of Utilities is requesting that Amendment No. Two to the existing Maintenance Agreement with Thomason Mechanical Corporation be approved to extend the period through June 30, 2004 to continue providing mechanical preventative maintenance and emergency services for the units located at the Vernon Power Plant; including an increase in cost from $90,000.00 to $101,000.00. This has been reviewed by the City Attorney and it is hereby recommended that Amendment No. Two to the existing Maintenance Agreement with Thomason Mechanical Corporation be approved and executed. BVM/gm Very truly yours, A� V °Bruce V. Malkenhorst City Administrator/City Clerk s. ° CITY COUNCIL i LEONIS C. MALBURG Mayor THOMAS A. YBARRA Mayor Pro—Tem WM. 'BILL" DAVIS Councilman H. "LARRY" GONZALES Councilman W. MICHAEL MCCORMICK Councilman BRUCE V. MALKENHORST City Administrator/City Clerk FAX (323) 826-1438 Finance Committee City of Vernon Honorable Members: CITY HALL 4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058 TELEPHONE (323) 583-8811 June 11, 2003 EDUARDO OLIVO City Attorney FAX: (562) 869-1883 KEVIN WILSON Director of Community Services & Water FAX: (323) 826-1435 KENNETH J. DeDARIO Director of Utilities FAX: (323) 826-1425 STEVEN E. PARKER Fire Chief FAX: (323) 826-1407 BRUCE W. OLSON Police Chief FAX: (323) 826-1481 The Director of Utilities is requesting that Amendment No. Two to the existing Maintenance Agreement with Thomason Mechanical Corporation be approved to extend the period through June 30, 2004 to continue providing mechanical preventative maintenance and emergency services for the units located at the Vernon Power Plant; including an increase in cost from $90,000.00 to $101,000.00. This has been reviewed by the City Attorney and it is hereby recommended that Amendment No. Two to the existing Maintenance Agreement with Thomason Mechanical Corporation be approved and executed. Very truly yours, Bruce V. Malkenhorst Director of Finance BVM/gm C/e June 11, 2003 TO: Bruce V. Malkenhorst, City Administrator FROM: Kenneth J. DeDario, Director of Utilities SUBJECT: Amendment to Thomason Mechanical Maintenance Agreement I recommend approval of the attached Amendment No. Two to the Maintenance Agreement By and Between the City of Vernon and Thomason Mechanical Corporation. This Amendment extends the period of service through June 30, 2004 for mechanical preventative maintenance and emergency services on the units at the Vernon Power Plant and increases the not -to -exceed cost from $90,000 to $101,000. All other terms and conditions remain the same. The City Attorney has reviewed this Amendment. If you have any questions or comments, please contact me. Thank you for your consideration. KJD:ah Attachment .`y w i y THOMASON Main Office: No. California Office: Texas office: MECHANICAL 19002 S. Santa Fe Avenue Rancho Dorninguez, CA 9=1 4050 Pike Lane, Suite A Concord, CA94520 3444 East Pasadena Frwy Pasadena, TX 77503 MIF W ',m Corporation Tel: (310) 639,36M Tel: (926) 6B7-5576 Tel: (713) 472.3444 Fax: (310) 63"217 Fax: (926) 687-2439 Fax: (713) 472-8428 4/3/03 Mr. Don Quiroz City of Vernon Subject: Proposed Recommendations and Cost Estimates for Yearly Maintenance of Power Plant Dear Don, This proposal will be broken down into 2 areas 1) Power Plant Yearly Maintenance Recommendations 1) Power Plant Yearly Maintenance Recommendation Engines Yearly Checks 1) Performance Testing 2) Timing Checks & Adjusting 3) Ring & Cylinder Inspections 4) Crankcase inspections 5) Fuel System Inspection and Repair Cost per unit $3,560 X4 units $14,240 Engine Auxiliaries Blowers 1) Change Oil in Bearings 2) Change Oil in Coupling 3) Check Alignments & Make Adjustments Cost per unit $1,460 X4 units $5,840 Air Washers 1) Drain, Flush and Refill Water Basins 2) Clean water Nozzles 3) Service Pumps 4) Make any Structural Repairs Cost per unit $2,230 X4 units $8,920 Lube Oil System 1) Clean and Flush Cuno Filters Housing 2) Inspect Filter Media and Make Necessary Repairs 3) Inspect Pumps for Proper Operations. 4) Inspect Relief Valves in Systems 5) Inspect Pressure Control Valve Cost per unit $2,320 X4 units $9,280 Engine Cooling Water Systems 1)' Motor Control Valves Inspection Engine, Piston and Generator Remove Covers Clean Gearing and Inspect, Reset Alignment on Indicator Lever and Grease System 2) Repack Motor Control Valves Engine, Piston and Generator Cost per unit $3,125 X4 $12,500 Power Plant Auxiliaries Yearly Maintenance Engine, Piston & Tower Water Pumps 1) Alignments and adjust 2) Change Oil and Inspect Bearings 3) Re -pack seals Cost $12,200 Note: 3 Tower water pumps, 2 Engine water pumps and I Piston water pump is in need of overhaul 1) Disassemble and clean case, impeller, shaft and sealing area 2) Make new wear rings and sleeves 3) Balance rotor 4) Install new bearings 5) Install new packing 6) Reassemble case with new gaskets and paint Cost per pump $5,475 X6 $32,850 Cooling Tower 1) Blow Down and Refill 2) Change Oil in Motor Control Valves 3) Inspect and Adjust Equalizing Valves 4) Clean Tower Media 5) Check Blade Pitch and Adjust Cost $5,050 This price also includes Turbine and Black Start semi- annual services. Total $100,880 These cost are good for June 2003 to June 2004 If you have any questions please feel free to call me. id cerelDavis Manager, Engine Division Molleda, Gloria From: Orosco, Gloria Sent: Monday, June 16, 2003 5:55 PM To: Molleda, Gloria Subject: FW: Thomason Mechanical gloria: put in bruce's packet for next meeting. when is it? -----Original Message ----- From: DeDario, Ken Sent: Monday, June 16, 2003 5:28 PM To: Malkenhorst, Bruce Sr. Subject: Thomason Mechanical Bruce, Thomason was bought out by the Wood Group Power Operations, Inc. and operates under their Field Services Division. If you would like more info about the Wood Group let me know. Ken Molleft, Gloria From: Orosco, Gloria Sent: Monday, June 16, 2003 5:55 PM To: Molleda, Gloria Subject: FW: Thomason Mechanical gloria: put in bruce's packet for next meeting. when is it? -----Original Message ----- From: DeDario, Ken Bent: Monday, June 16, 2003 5:28 PM To: Malkenhorst, Bruce Sr. Subject: Thomason Mechanical Bruce, Thomason was bought out by the Wood Group Power Operations, Inc. and operates under their Field Services Division. If you would like more info about the Wood Group let me know. Ken 1 s } e CITY COUNCIL LEONIS C. MALBURG Mayor THOMAS A. YBARRA Mayor Pro—Tem WM. 'BILL" DAVIS Councilman H. "LARRY" GONZALES Councilman W. MICHAEL MCCORMICK Councilman BRUCE V. MALKENHORST City Administrator/City Clerk FAX (323) 826-1438 CITY HALL 4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058 TELEPHONE (323) 583-8811 June 12, 2003 Mr. Ed Davis Engine Division Manager Thomason Mechanical Corporation r 19002 S. Santa Fe Avenue Rancho Dominguez, CA 90221 Re: Amendment No. Two to Maintenance Agreement Dear Mr. Davis: EDUARDO OLIVO City Attorney FAX: (562) 869-1883 KEVIN WILSON Director of Community Services & Water FAX: (323) 826-1435 KENNETH J. DeDARIO Director of Utilities FAX: (323) 826-1425 STEVEN E. PARKER Fire Chief FAX: (323) 826-1407 BRUCE W. OLSON Police Chief FAX: (323) 826-1481 �Q FNY VIA FEDERAL EXPRESS Enclosed please find two duplicate originals of the aforementioned Amendment which need to be signed by'the appropriate parties and returned to the City, to the attention of Judy Lehr, Legal Department, by Monday morning, June 16, 2003. The Amendment is scheduled to be considered by the City Council at its meeting on June 18, 2003. Once the originals are executed by the City, one fully executed original will be returned to you for your files. Please refer to the enclosed "City of Vernon Signature Requirements for City Agreements" and comply with the requirements set forth for your company. I thank you for your cooperation regarding this matter. Very truly yours, a do Olivo City Attorney Jl Enclosures cc: Ms. Gloria Orosco, Chief Deputy City Clerk (w/o encls.)