Resolution No. 8222' r i • e ' a
1 RESOLUTION NO. 8222
2
3 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
4 VERNON APPROVING AND AUTHORIZING THE EXECUTION OF
AN AMENDMENT NO. ONE TO MAINTENANCE AGREEMENT BY
5 AND BETWEEN THE CITY OF VERNON AND LITTLEJOHN-
REULAND CORPORATION
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7 WHEREAS, on September 18, 2002, the City Council of the City'
8 of Vernon adopted Resolution No. 8064 approving and authorizing the
9 execution of a Maintenance Agreement (the "Agreement") with
10 Littlejohn-Reuland Corporation ("Littlejohn") for electrical
11 preventative maintenance and repair services on the diesel units at
12 the City's Power Plant; and
13 WHEREAS, in accordance with Section ll.G of the Agreement,
14 the City of Vernon and Littlejohn desire to amend the Agreement to
15 extend the term through and including June 30, 2004; and
16 WHEREAS, the annual compensation under the Agreement for the
17 period of July 1, 2003 through June 30, 2004 shall remain at a sum not
18 to exceed Seventy Thousand Dollars and No Cents ($70,000.00); and
19 WHEREAS, on June 16, 2003, the Finance Committee considered
20 the recommendation of Bruce V. Malkenhorst, Director of Finance, dated
21 June 11, 2003, that an amendment with Littlejohn be approved and
22 executed for electrical preventative maintenance for fiscal year 2003-
23 2004.
24 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
25 CITY OF VERNON AS FOLLOWS:
26 SECTION 1: The City Council of the City of Vernon hereby
27 finds and determines that the recitals contained hereinabove are true
28 and correct.
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SECTION 2: The City Council of the City of Vernon hereby
approves the Amendment No. One to Maintenance Agreement with
Littlejohn, a copy of which is attached hereto as Exhibit "A" and made
a part hereof.
SECTION 3: The City Council of the City of Vernon hereby
authorizes the Mayor and the City Clerk to execute said Amendment for,
and on behalf of, the City of Vernon.
SECTION 4: The City Council of the City of Vernon hereby
directs the City Clerk, or his designee, to send one fully executed
Amendment to:
Littlejohn-Reuland Corporation
Attn: Rick Pena, President
4575 Pacific Blvd.
Los Angeles, CA 90058
SECTION 5: The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and
thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this 2nd day of July, 2003.
ATTEST:
BRUCE V. MALKENHORST, City Clerk
G '
EONIS C. MAL RG, M !yor
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES }
I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon, do
hereby certify that the foregoing Resolution, being Resolution No.
8222, was duly adopted by the City Council of the City of Vernon at a
regular meeting of the City Council duly held on Wednesday, July 2,
2003, and thereafter was duly signed by the Mayor of the City of
Vernon.
(SEAL)
BRUCE V. MALKENHORST, City Clerk
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EXHIBIT
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AMENDMENT NO. ONE TO
MAINTENANCE AGREEMENT
THIS AMENDMENT NO. ONE TO THE MAINTENANCE AGREEMENT is made,
entered into and executed in duplicate originals, either copy of which
may be_considered and used as the original hereof for all purposes, as
of this day of June, 2003.
BY AND BETWEEN THE CITY OF VERNON, a municipal
corporation (hereinafter referred
to as "City")
4305 Santa Fe Avenue
Vernon, California 90058
AND LITTLEJOHN-REULAND CORPORATION
(hereinafter referred to as
"Littlejohn")
4575 Pacific Boulevard
Los Angeles, CA 90058
RECITALS
WHEREAS, City and Littlejohn are parties to a Maintenance
Agreement dated September 18, 2002 (hereinafter referred tows the
"Agreement") under which Littlejohn was to perform electrical
preventative maintenance and repair services on the City's diesel units
located at the Vernon Power Plant; and
WHEREAS, City and Littlejohn desire to amend the Agreement to
extend the term of the Agreement for another year, through and
including June 30, 2004; and
WHEREAS, Littlejohn's annual compensation under the Agreement
was for a sum not to exceed $70,000.00, unless the Agreement was
amended; and
WHEREAS, the City and Littlejohn desire to modify the
compensation for the extended time period to a sum not to exceed
$70,000.00; and
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WHEREAS, Section 6 of the Agreement allows for changes and
additions to the services to be performed, by Littlejohn and adjustments
in compensation; and
WHEREAS, Section ll.G of the Agreement provides for
amendments and modifications to the Agreement.
NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET
FORTH HEREIN:
SECTION 1: Section 3 of the Agreement entitled "TIME OF
PERFORMANCE" is hereby amended by replacing the text so that it now
reads as follows:
Littlejohn's services under the Agreement, as amended,
shall be extended from June 30, 2003. The extension
period will.commence on July 1, 2003 and shall
continue until June 30, 2004, unless the Agreement is
terminated or extended.
SECTION 2: Section 4 of the Agreement entitled
"COMPENSATION" is hereby amended by deleting the text under Subsection
"A" and replacing it as set forth below:
The City will compensate Littlejohn for
electrical preventative maintenance services
pursuant to the Proposal attached as Exhibit "A"
to the Agreement dated September 18, 2002. The
total amount to be paid to Littlejohn under this
Agreement during the time period of July 1, 2003
through June 30, 2004 shall not exceed an annual
total amount of Seventy Thousand Dollars
($70,000.00), unless the Agreement is amended or
a Change Order agreed to by the parties.
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SECTION 3: In all other respects, the terms and conditions
of the Agreement shall be renewed in its entirety.
IN WITNESS WHEREOF, City and Consultant have executed this
Amendment as of the date first hereinabove set forth.
CITY OF VERNON
By:
ATTEST: LEONIS C. MALBURG, Mayor
BRUCE V. MALKENHORST, City Clerk
APPROVED AS TO FORM:
EDUARDO OLIVO, City Attorney
LITTLEJOHN-REULAND CORPORATION
By: ..o� ..�.�.,
Title: -
By: /X = ��M•
Title:
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CITY COUNCIL
LEONIS C. MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro -Ter
WM. "BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL MCCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator/City Clerk
FAX (323) 826-1438
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
July 9, 2003
Littlejohn-Reuland Corporation
4575 Pacific Blvd.
Los Angeles, CA 90058
Attn: Rick Pena, President
Re: Amendment No. One to Maintenance Agreement
Dear Mr. Pena:
EDUARDO OLIVO
City Attorney
FAX: (562) 869-1883
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 826-1435
KENNETH J. DeDARIO
Director of Utilities
FAX: (323) 8264425
STEVEN E. PARKER
Fire Chief
FAX: (323) 826-1407
BRUCE W. OLSON
Police Chief
FAX: (323) 826-1481
Transmitted herewith is a duplicate original of the above referenced
amendment approved by the Vernon City Council on July 2, 2003.
If you have any questions regarding this matter, please call Mr.
Kenneth DeDario, Director of Utilities, at (323) 583-8811 ext. 211.
Very ruly yours,
?Chier/ifDe
J. rosco
ty City Clerk
GJO/gm
CC: Kenneth DeDario
Dolores Fonseca
Rewmiutdon No. 8222
Agreement No. 03-055
3
CITY COUNCIL
LEONIS C. MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro-Tem
WM. "BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL MCCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator/City Clerk
FAX (323) 826-1438
City Council
City of Vernon
Honorable Members:
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
June 26, 2003
EDUARDO OLIVO
City Attorney
FAX: (562) 869-1883
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 826-1435
KENNETH J. DeDARIO
Director of Utilities
FAX: (323) 826-1425
STEVEN E. PARKER
Fire Chief
FAX: (323) 826-1407
BRUCE W. OLSON
Police Chief
FAX: (323) 826-1481
The Director of Utilities is requesting that Amendment No. One to the
existing Maintenance Agreement with Littlejohn-Reuland Corporation be
approved to extend the period through June 30, 2004 to continue
providing electrical preventative maintenance and repair services for
the units located at the Vernon Power Plant; all other terms and
conditions remain the same, including a not -to -exceed cost of
$70,000.00.
This has been reviewed by the City Attorney and it is hereby
recommended that Amendment No. One to the existing Maintenance
Agreement with Littlejohn-Reuland Corporation be approved and
executed.
Very truly yours,
v W""t 4
Bruce V. Malkenhorst
City Administrator/City Clerk
BVM/gm
T
T a ,
a `
s CITY COUNCIL
LEONIS C. MALBURG
Mayor c
THOMAS A. YBARRA
Mayor Pro—Tem
WM. 'BILL" DAVIS ((
Councilman
H. "LARRY" GONZALES
Councilman®
W. MICHAEL MCCORMICK�
Councilman V t
CITY HALL
BRUCE V. MALKENHORST
City Administrator/City Clerk 4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
FAX (323) 826-1438 TELEPHONE (323) 583-8811
June 11, 2003
Finance Committee
City of Vernon
Honorable Members:
EDUARDO OLIVO
City Attorney
FAX: (562) 869-1883
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 826-1435
KENNETH J. DeDARIO
Director of Utilities
FAX: (323) 826-1425
STEVEN E. PARKER
Fire Chief
FAX: (323) 826-1407
BRUCE W. OLSON
Police Chief
FAX: (323) 826-1481
The Director of Utilities is requesting that Amendment No. One to the
existing Maintenance Agreement with Littlejohn-Reuland Corporation be
approved to extend the period through June 30, 2004 to continue
providing electrical preventative maintenance and repair services for
the units located at the Vernon Power Plant; all other terms and
conditions remain the same, including a not -to -exceed cost of
$70,000.00.
This has been reviewed by the City Attorney and it is hereby
recommended that Amendment No. One to the existing Maintenance
Agreement with Littlejohn-Reuland Corporation be approved and
executed.
Very truly yours,
,'L--
-
Bruce V. Malkenhorst
Director of Finance
BVM/gm
June 11, 2003
TO:
FROM:
SUBJECT:
Bruce V. Malkenhorst, City Administrator
Kenneth J. DeDario, Director of Utilities
Amendment to Littlejohn-Reuland Maintenance Agreement
I recommend approval of the attached Amendment No. One to the Maintenance Agreement By
and Between the City of Vernon and Littlejohn-Reuland Corporation. This Amendment extends
the period of service through June 30, 2004 for electrical preventative maintenance and repair
services on the units at the Vernon Power Plant. All other terms and conditions remain the same
including the not -to -exceed cost of $70,000. The City Attorney has reviewed this Amendment.
If you have any questions or comments, please contact me. Thank you for your consideration.
KJD:ah
Attachment
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t
i
L ittlejohn-Reu land
Established 1926 Corporation
4575 PACIFIC BOULEVARD • P.O. BOX 58487 • LOS ANGELES, CALIFORNIA 90058
TEL. 323/587-5255 • FAX. 323/581-8385
ANooas
April 8, 2003
CONTROL
_
LARGES_OCK'
NEW AND REBUILT
GUARANTEED
City of Vernon
MOTORS AND CONTROL
WESTINGHOUSE
Department of Light and Power
DISTRIBUTION
2715 E. 50'' Street
Vernon, CA 90058
Attention: Mr. Don Quiroz, Facilities Coordinator
AND REWINDING
Subject: Fiscal 2003/2004 Estimate on Preventive Maintenance
REPAIRING
OUR REPAIR SHOP
IS COMPLETE
�"� Dear Mr. Quiroz,
24-HOUR
REPAIR SERVICE
Based on our meeting on April 8, 2003 we estimate the following costs on
preventive maintenance for the fiscal year 2003/2004.
INDUSTRIAL
POWER & LIGHT
WIRING
ENGINEERING STAFF
ESTIMATORS
AND ELECTRICIANS
AVAILABLE
SERVICE
DEPARTMENT
EXPERT ELECTRICIANS
AND REPAIRMAN
AVAILABLE
TWENTY-FOUR
HOURS PER DAY
EVERY DAY OF
THE YEAR
491
Calif. Contractors
License 4418-C10
Estimated
Month
Schedule for Completion
Work p letion
Cost
July 2003
1. Vibration Data Collection Program and Analysis.
$ 12,000.00
August 2003
2. Rewind Engine #4 Turning Gear..
$ 4,457.13
September 2003
3. Refurbish or Rewind First Set of (3) 50 HP Water
$ 10,311.63
Pump Motors - Engines #1, #2 and #3.
Oct/Nov 2003
4. Preventive Maintenance on All Electrical Motors
$ 25,703.68
Located at Your Plant.
Dec. 2003
5. Complete Clean-Up/Testing of Turbine Generators
$ 7,000.00
Jana 2004
#6 and #7.
February 2004
6. Refurbish or Rewind Second Set of (3) 50 HP
$ 10,311.63
Water Pump Motors - Engines #4, #5 and #6.
Miscellaneous
Miscellaneous Repairs as Needed During This Fiscal
$
Repairs
Year
2003/2004
Estimated Cost for PM During 2003/2004 Fiscal
$699784.07
Year
Please refer to the following recommendations for a complete description of each
item.
Continued on Page 2.
City of Vernon
Attn: Don Quiroz, Facilities Coordinator
April 9, 2003 - Page 2'
Repair Recommendations
At
Various selected motors throughout your plant.
Vibration Analysis - The original work scope for this
project shall include a complex data base of all
critical motors in the facility, initial data collection,
and extensive reports. We will also include 20d
quarter and end of year data collection and reports.
All work preformed on site
Vibration Analysis .................... $ 12,000.00
1. Unit description:
Recommended work:
Time Frame:
Turn Key Cost:
2. Unit description:
Recommended work:'
Time Frame:
Turn Key Cost:
3. Unit description:
Recommended work:
Time Frame:
Turn Key Cost:
Engine #4 turning gear 20 HP motor located on the
main floor.
Rewind AC stator, rewind AC rotor, furnish and
install bearings, remove and install motor, laser
alignment with report.
Allow (4) days for this unit to be out of service.
Complete rewind ....................... $4,457.13
50 HP water pump motors, engines 41, 42, and 43
located down stairs.
Perform ASAP. Dip and bake or rewind of each unit.
Once we open the units at our shop, we can determine
if a dip and bake will bring unit to manufactatrer's
specifications or if a rewind is necessary. As a result,
we are providing both quotes.
Dip and bake - allow (2) days for each unit to be out
of service'.
Complete rewind - allow (4) days for each unit to be
out of service.
Dip and Bake..........................$2,704.46 each
Complete Rewind .....................$3,437.21 each
Continued on Page 3
City of Vernon
Attn: Don Quiroz, Facilities Coordinator
April 9, 2003 - Page 3'
4. Unit description:
All electric motoryour facility.
Recommended Work:
We recommend peorming preventive maintenance
on all the electric motors located in your plant. This
workscope will be similar to the one performed in
September 2001. The cost of this project was
$25,703.68. The project for this year will be equal to
or lower in cost, since we are already familiar with
your equipment.
Time Frame:
Estimated time for completion of this project is
approximately 3 %2 weeks, provided we work with a
crew of (2) men, (8) hours a day.
Turn Key Cost:
Preventive Maintenance ............... $ 25,703.68
5. Unit description: Turbine generators #6 and #7.
Recommended Work: We recommend performing a complete clean-
up/testing of turbine generators #6 and #7.
Time Frame: The work scope will last approximately (8) working
days with a (2) man crew.
Turn Key Cost: Cleanup/Testing........................ $ 7,000.00
6. Unit description:
Recommended work:
Time Frame:
Turn Key Cost:
50 BP water pump motors, engines #4, #5 and #6
located down stairs.
Pe0orm ASAP. Dip and bake or rewind of each unit.
Once we open the units at our shop, we can determine
if a dip and bake will bring unit to manufacturer's
specifications or if a rewind is necessary. As a result,
we are providing both quotes.
Dip and bake - allow (2) days for each unit to be out
of service.
Complete rewind - allow (4) days for each unit to be
out of service.
Dip and Bake..........................$2,704.46 each
Complete Rewind .....................$3,437.21 each
Continued on Page 4 .
City of Vernon
Attn: Don Quiroz, Facilities Coordinator
April 9, 2003 - Page 4
We hope that this information is sufficient for YOW needs, however, should you
have any additional questions please do not hesitate to call me on my cell phone
(323) 816-9410.
We appreciate the opportunity to serve you and look forward to a long lasting
working relationship.
Best Regards,
Littlejohn-Reuland Corporation
Brian Guerrero
Sales Representative
Molleda, Gloria
From:
DeDario, Ken
Sent:
Tuesday, June 17, 2003 10:32 AM
To:
Molleda, Gloria
Cc:
Orosco, Gloria
Subject:
RE: Amendment to existing agreement with Littlejohn-Reu land
This Littlejoh n-Reu land Amendment includes "electrical' maintence for the four operating diesel units and the two turbines.
The Thomason Amendment includes "mechanical' maintence for the four operating diesel units and the two turbines.
There will be no maintenence on the fifth (nonoperating) diesel unit.
-----Original Message -----
From: Molleda, Gloria
Sent: Tuesday, June 17, 2003 10:06 AM
To: DeDarid, Ken
Cc: Orosco, Gloria
Subject: Amendment to existing agreement with Littlejohn-Reuland
Mr. Malkenhorst would like to know if this amendment is for 4 or 5 engines?
Molleda, Gloria
From:
DeDario, Ken
Sent:
Tuesday, June 17, 2003 10:32 AM
To:
Molleda, Gloria
Cc:
Orosco, Gloria
Subject:
RE: Amendment to existing agreement with Littlejohn-Reuland
This Littlejoh n-Reu land Amendment includes "electrical' maintence for the four operating diesel units and the two turbines.
The Thomason Amendment includes "mechanical' maintence for the four operating diesel units and the two turbines.
There will be no maintenence on the fifth (nonoperating) diesel unit.
-----Original Message -----
From: Molleda, Gloria
Sent: Tuesday, June 17, 2003 10:06 AM
To: DeDario, Ken
Cc: Orosco, Gloria
Subject: Amendment to existing agreement with Littlejohn-Reuland
Mr. Malkenhorst would like to know if this amendment is for 4 or 5 engines?
1
Molleda, Gloria
From:
Molleda, Gloria
Sent:
Wednesday, June 18, 2003 3:49 PM
To:
Valenzuela, Martha
Cc:
Orosco, Gloria; Malkenhorst, Bruce Sr.; DeDario, Ken
Subject:
Littlejohn-Reu land
Mr. Malkehorst has requested that you please look up the above -mention company and let him know how much we have
paid them for the past 4-5 years. No action will be taken on this matter until this information is given to Mr. Malkenhorst.
Thank you.
P.S. I believe the same is being done for Thomason.
CITY COUNCIL
L:EONIS C. MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro -Tern
WM. 'BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL MCCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator/City Clerk
FAX (323) 826-1438
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
June 12, 2003
EDUARDO OLIVO
City Attorney
FAX: (562) 869-1883
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 826-1435
KENNETH J. DeDARIO
Director of Utilities
FAX: (323) 826-1425
STEVEN E. PARKER
Fire Chief
FAX: (323) 826-1407
BRUCE W. OLSON
Police Chief
7481
Mr. Rick Pena VIA FEDERAL EXPRESS
President
Littlejohn-Reuland Corporation
4575 Pacific Blvd.
Los Angeles, CA 90058
Re: Amendment No. One to Maintenance Agreement
Dear Mr. Pena:
Enclosed please find two duplicate originals of the
aforementioned Agreement which need to be signed by the
appropriate parties and returned to the City, to the attention
of Judy Lehr, Legal Department, by Monday morning, June 16,
2003. The Agreement is scheduled to be considered by the City
Council at its meeting on June 18, 2003.
Once the originals are executed by the City, one fully
executed original will be returned to you for your files.
Please refer to the enclosed "City of Vernon Signature
Requirements for City Agreements" and comply with the
requirements set forth for your company.
I thank you for your cooperation regarding this matter.
Very truly yours,
Eduardo Olivo
City Attorney
jl
Enclosures
cc: Ms. Gloria Orosco, Chief Deputy City Clerk (w/o encls.)