Resolution No. 82231 RESOLUTION NO. 8223
2
3 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND AUTHORIZING THE EXECUTION OF
4 AN AMENDMENT NO. ONE TO EQUIPMENT MAINTENANCE
AGREEMENT BY AND BETWEEN THE CITY OF VERNON AND
5 ACCURATE TELECOM, INC.
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7 WHEREAS, on September 4, 2002, the City Council of the City
8 of Vernon adopted Resolution No. 8053 approving and authorizing the
9 execution of an Equipment Maintenance Agreement No. BR7656 (the
10 "Agreement") with Accurate Telecom, Inc. ("Accurate") for maintenance
11 support services of the City's Mitel Telephone System (the "System");
12 and
13 WHEREAS, the City of Vernon's Agreement with Accurate will
14 expire on July 17, 2003, unless extended; and
15 WHEREAS, in accordance with Section 11 of the Agreement, the
16 City of Vernon and Accurate desire to amend the Agreement to extend
17 the term from July 18, 2003 through and including June 30, 2004, and
18 to establish the annual compensation at a sum not to exceed Twenty -One
19 Thousand Dollars and No Cents ($21,000.00); and
20 WHEREAS, on June 16, 2003, the Finance Committee considered
21 the recommendation of Bruce V. Malkenhorst, Director of Finance, dated
22 June 11, 2003, that an amendment to the Agreement be approved and
23 executed.
24 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
25 CITY OF VERNON AS FOLLOWS:
26 SECTION 1: The City Council of the City of Vernon hereby
27 finds and determines that the recitals contained hereinabove are true
28 and correct.
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SECTION 2: The City Council of the City of Vernon hereby
approves the Amendment No. One to the Equipment Maintenance Agreement
with Accurate, a copy of which is attached hereto as Exhibit "A" and
made a part hereof.
SECTION 3: The City Council of the City of Vernon hereby
authorizes the Mayor and the City Clerk to execute said Amendment for,
and on behalf of, the City of Vernon
SECTION 4: The City Council of the City of Vernon hereby
directs the City Clerk, or his designee, to send one fully executed
Amendment to:
Accurate Telecom, Inc.
Attn. K.C. Jones, President
1.6108 Corvello Street
Van Nuys, CA 91406
SECTION 5: The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and
thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this 18th day of June, 2003.
ATTEST:
BRUCE V. MALKENHORST, City Clerk
LEONIS C. URG, V4ayor
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon, do
hereby certify that the foregoing Resolution, being Resolution No.
8223, was duly adopted by the City Council of the City of Vernon at a
regular meeting of the City Council duly held on Wednesday, June 18,
2003, and thereafter was duly signed by the Mayor of the City of
Vernon.
(SEAL)
BRUCE V. MALKENHORST, City Clerk
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EXHIBIT
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AMENDMENT NO. ONE TO EQUIPMENT
MAINTENANCE AGREEMENT
THIS AMENDMENT NO. ONE TO EQUIPMENT MAINTENANCE AGREEMENT is
made, entered into and executed in duplicate originals, either copy of
which may be considered and used as the original hereof for all
purposes, as of this 18th day of June, 2003, in the City of Vernon,
County of Los Angeles, California
BY AND BETWEEN THE CITY OF VERNON
(hereinafter referred to as
the "City")
4305 Santa Fe Avenue
Vernon, CA 90058
AND ACCURATE TELECOM INC.
(hereinafter referred
to as "ATI")
16108 Corvello Street
Van Nuys, CA 91406
RECITALS
WHEREAS, the City and ATI are parties to an Equipment
Maintenance Agreement No. BR7656 dated or about August 15, 2002
(hereinafter referred to as the "Agreement") for maintenance support
services of the City's Mitel Telephone System; and
WHEREAS, City and ATI desire to amend the Agreement to extend
the term of the Agreement from July 18, 2003 through and including
June 30, 2004; and
WHEREAS, ATI's annual compensation under the Agreement was
for the sum of $20,715.30; and
WHEREAS, the City and ATI desire to modify the compensation
for the extended time period to a sum not to exceed $21,000.00, with
the first quarterly payment in July 2003 being prorated accordingly;
and
1 WHEREAS, Section 11 of the Agreement provides for amendments
2 and modifications to the Agreement.
3 NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET
4 FORTH HEREIN:
5 SECTION 1: Section 1 of the Agreement entitled SERVICE is
6 hereby amended to read as follows:
7 The total amount to be paid to ATI under this Agreement
8 during the time period July 18, 2003 through June 30,
9 2004 shall not exceed an annual total amount of Twenty-
10 One Thousand Dollars and No Cents ($21,000.00), in
11 accordance with the Platinum Maintenance Plan for Mitel
12 SX-2000 PBX which is attached hereto as Exhibit "A" and
13 made a part hereof. The first quarterly payment due
14 for the period July 18, 2003 through September 30, 2003
15 shall be prorated.
16 SECTION 2: Section 3 of the Agreement entitled TERM AND
17 RENEWAL is hereby amended to read as follows:
18 ATI's services shall be extended from July 17, 2003.
19 The extension period will commence on July 18, 2003 and
20 shall continue until June 30, 2004.
21 SECTION 3: In all other respects, the terms and conditions
22 of the Agreement shall be renewed in its entirety.
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1 IN WITNESS WHEREOF, the parties have caused this Amendment
2 to be executed by and through their authorized officers on the date,
3 month and year first written above.
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5 CITY OF VERNON
6 By:
LEONIS C. MALBURG, Mayor
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8 ATTEST:
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BRUCE V. MALKENHORST, City Clerk
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11 APPROVED AS TO FORM:
12
EDUARDO OLIVO, City Attorney
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ACCURATE TELECOM INC.
14 A California Corporation
15 By.
K.C. Jones
16
Title: President
By:
17 Y s
18 Title:— ,i
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JUN-16-2003 16:04
7796114 P.•03
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IN WITNESS WHEREOF, the parties have caused this Ameudment
to be executed by and through their authorized officers on the date,
month and year first written above.
CITY OF VERNON
By,,
LEONIS C. MALBURG, Mayor
ATTEST:
HRUCE V. 2AT.I6111Hpk1ZT� City clerk
.APPROVED AS TO rORM:
EDUARDO OLIVO, City Attorney
A.CCUMTE TELECOM INC.
A California Corporation
sy;
K.C. Jones
Title;
President
man
=
Title:
CORP. Secretar
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EXHIBIT A
w ACCURATE TELECOM 8187796114 , 06/11/09 11:81am P. 001
PLATINUM MAINTENANCE PLAN for MITEL SX-2000 PBX
Customer
Address
City
Phone No.
Contact
City Of Vernon
4305 Santa Fe Avenue
Vernon
323)583-8811
Carlos Fandino
Date of Inventory 6/11/03
State CA. Zip 90058
Fax No. (323) 826-1433
Mites S stem Confizuration
SX 2000 L
No. of
Ports per
Total
Monthly
Extended
Cards
Type of Card
Card
Ports
Wort
Mo. Price
1
Attendant Console(Superconsole)
4
4
2.63
10.52
4
ONS Analog Line Card
16
64
2.63
168.32
1
LS/GS Digital Trunk Card
8
8
2.63
21.04
15
Digital (DNIC) Line Card
16
240
2.63
631.20
2
Dual Link PRI
48
96
2.63
252.48
48
IPERA Licenses
0
80
2.63
210.40
Total System Ports & Monthly Total
492
$2.63
$1,293.96
Annual Maintenance for Mitel
$15,527.52
Peri hcral E ui ment Inventor
Ports/
Monthly
Annual
Extended
Type of System/Equipment
Quantity
$/Port
Wort
Price
1
Active Voice Repartee VP Voice Mail
12
25.00
300.00
3,600.00
1
Paging System
254.00
1
Tapit-Net Call Accounting
600.00
1
OPS Manager
600.00
1
Alpha CFR2000 Battery Back Up (City Hall - Batteries Excluded)
257.58
1
Alpha CFR600 Battery Back Up (Fire Station 1- Batteries Excluded)
130.20
Annual Cost for Peripheral Equipment
$5,441.78
Mitel Annual Maintenance $15,527.52
Peripheral Equipment Maintenance $5,441.78
Quarterly Payment Plan $5,242.33
Annual Total $20,96930
Excluded: Remote programming changes billed at current rates.
On -site moves, adds, and changes are billable at current rates.
Damage or service necessitated by customer's neglect
Service by personnel other than ATI
Misuse, fire, and Acts of God
Software Backups, Headsets and Batteries
*Refer to actual agreement for controlling language.
SUPPORTING
DOCUMENTS
< CITY COUNCIL
LEONIS C. MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro -Tern
WM. 'BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL MCCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator/City Clerk
FAX (323) 826-1438
Finance Committee
City of Vernon
Honorable Members:
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
EDUARDO OLIVO
City Attorney
FAX: (562) 869-1883
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 826-1435
KENNETH J. DeDARIO
Director of Utilities
FAX: (323) 826-1425
STEVEN E. PARKER
Fire Chief
FAX: (323) 826-1407
BRUCE W. OLSON
Police Chief
FAX: (323) 826-1481
411
June 11, 2003
The Director of Utilities is requesting that Amendment No. One to the
existing Maintenance Agreement with Accurate Telecom, Inc., be
approved to extend the period through June 30, 2004 to continue
providing the equipment and maintenance services for the telephone
system; all other terms and conditions remain the same, including a
not -to -exceed cost of $21,000.00.
This has been reviewed by the City Attorney and it is hereby
recommended that Amendment No. One to the existing Maintenance
Agreement with Accurate Telecom, Inc., be approved and executed.
Very truly yours,
Bruce V. Malkenhorst
Director of Finance
BVM/gm
June 11, 2003
TO: Bruce V. Malkenhorst, City Administrator
FROM: Kenneth J. DeDario, Director of Utilities KJ�W-
SUBJECT: Amendment to Accurate Telecom Maintenance Agreement
I recommend approval of the attached Amendment No. One to the Maintenance Agreement By
and Between the City of Vernon and Accurate Telecom, Inc. This Amendment extends the
period of service through June 30, 2004 for equipment and maintenance services for the
telephone system. All other terms and conditions remain the same including the not -to -exceed
cost of $21,000. The City Attorney has reviewed this Amendment.
If you have any questions or comments, please contact me. Thank you for your consideration.
KJD:ah
Attachment
ACCURATE TELECOM 8187796114 06l11f08 11:08am P. 002
ACCURATE
TELECOM INC
ACCURATE TELECOM, INC.
EQUIPMENT MAINTENANCE AGREEMENT
This Equipment Maintenance and Service Agreement ("Agreement") is made and entered into
and between ACCURATE TELECOM iNC., 16108 Covello Street, Van Nuys, CA 91406
(hereinafter referred to as "ATI"), and:
CITY OF VERNON Equipment Location: EMA # BR7866
Nune
Term:
1 YEAR
4305 Santa Fe Avenue
4305 Santa Fe Avenue
Address
Address
Effective
7118103
thru
Date:
6/30/04
Vernon, CA. 90058
Vernon CA. 90058
City, State, & Zip
City, State, & Zip
Annual
Rate: $20,969.30
(323)583-8811 (323)583-4451 Carlos Fandino
Telephone Fax Contact EMA
Plan: PLATINUM
(hereinafter referred to as "Customer").
IN WITNESS WHEREOF, the parties hereto have hereby set their hands and seals on the day and year written
hereinbelow, at Van Nuys, County of Los Angeles, State of California.
ACCURATE TELECOM INC. (ATI)
A California Corporation
By: K.C. JOKES (Name --Please Print)
(Signature)
PRESIDENT
(Title)
CUSTOMER
CITY OF VERNON
(Finn Name)
(Name —Please Print)
(Signature)
(Title)
(Date)
(Date)
.r ACCURATE TELECOM 6187796114 06/11/08 11:81am P. 001
Customer
Address
City
Phone No_
Contact
No. of
Cards
1
4
1
15
2
48
PLATINUM MAINTENANCE PLAN for MITEL SX-2000 PBX
City Of Vernon
4305 Santa Fe Avenue
Vernon
323 583-8811
Carlos Fandino
Mitel System Configuration
Type of Card
Attendant Console(Superconsole)
ONS Analog Line Card
LS/GS Digital Trunk Card
Digital (DNIC) Line Card
Dual Link PRI
IPERA Licenses
Total System Ports & Monthly Total
Annual Maintenance for Mitel
Date of inventory 6/11/03
State CA. Zip C-90058
Fax No. 1(323) 826-1433
SX 2000 L
Ports per
Total
Monthly
Extended
Card
Ports
Wort
Mo. Price
4
4
2.63
10.52
16
64
2.63
168.32
8
8
2.63
21.04
16
240
2.63
631.20
48
96
2.63
252.48
0
80
2.63
210.40
492 $2.63 $1,293.96
$15,527.52
Peru heral E ui ment Inventor
Ports/ Monthly Annual
Extended
Type of System/Equipment Quantity $/Port $/Port
Price
1 Active Voice Repartee VP Voice Mail 1.2 25.00 300.00
3,600.00
1 Paging System
254.00
1 Tapit-Net Call Accounting
600.00
1 OPS Manager
600.00
1 Alpha CFR2000 Battery Back Up (City Hall - Batteries Excluded)
257.58
1 Alpha CFR600 Battery Back Up (Fire Station 1- Batteries Excluded)
130.20
Annual Cost for Peripheral Equipment $5,441.78
Mitel Annual. Maintenance $15,527.52
Peripheral Equipment Maintenance $5,441.78
Quarterly Payment Plan $5,242.33
Annual Total $20,969.30
Excluded: Remote programming changes billed at current rates.
On -site moves, adds, and changes are billable at current rates.
Damage or service necessitated by customer's neglect
Service by personnel other than ATI
Misuse, fire, and Acts of God
Software Backups, Headsets and Batteries
*Refer to actual agreement for controlling language. Customer Signature Date
CITY COUNCIL
LEONIS C. MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro-Tem
WM. 'BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL MCCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator/City Clerk
FAX (323) 826-1438
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
June 30, 2003
Accurate Telecom, Inc.
16108 Corvello Street
Van Nuys, CA 91406
Attn: K.C. Jones, President
EDUARDO OLIVO
City Attorney
FAX: (562) 869-1883
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 826-1435
KENNETH J. DeDARIO
Director of Utilities
FAX: (323) 826-1425
STEVEN E. PARKER
Fire Chief
FAX: (323) 826-1407
BRUCE W. OLSON
Police Chief
FAX: (323) 826-1481
Re: Amendment No. One to the Equipment Maintenance Agreement
Dear Mr. Jones:
Transmitted herewith is a duplicate original of the above referenced
amendment approved by the Vernon City Council on June 18, 2003.
If you have any questions regarding this matter, please call Mr.
Kenneth DeDario, Director of Utilities at (323) 583-8811 ext. 211.
Very truly yours,
1 ria J. Or co
Chief Deputy City Clerk
GJO/gm
CC: Kenneth DeDario
Dolores Fonseca
Agreement No. 03-053