Resolution No. 8249F
1 RESOLUTION NO. 8249
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
3 VERNON APPROVING AND AUTHORIZING THE EXECUTION OF A
SUPPORT SERVICES CONTRACT BY AND BETWEEN THE CITY
4 OF VERNON AND HEWLETT-PACKARD COMPANY
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6 WHEREAS, the hardware and software that operates the Mobile
7 Computer Terminals ("MCT"), the Records Management System ("RMS") and
8 the Computer Aided Dispatch System ("CAD") purchased for the Police
9 Department are Hewlett-Packard Co. ("Hewlett-Packard") products that
10 were purchased through Systems Technology Associates, Inc.; and
11 WHEREAS, the City of Vernon Police Department needs annual
12 software support services for the software that operates and
13 integrates the RMS, the CAD and the MCT; and
14 WHEREAS, the current annual software support services with
15 Hewlett-Packard expired on June 30, 2003, unless renewed; and
16 WHEREAS, Hewlett-Packard is the only supplier who can
17 provide the annual support services necessary to maintain the software
18 products operating the RMS, CAD and MCT; and
19 WHEREAS, Hewlett-Packard has offered to provide the annual
20 support services for the period July 1, 2003 through June 30, 2004,
21 for the sum of Forty -Six Thousand Two Hundred Eighty -Four Dollars and
22 No Cents ($46,284.00), excluding taxes; and
23 WHEREAS, on July 8, 2003, the Finance Committee considered
24 the recommendation of Bruce V. Malkenhorst, Director of Finance, dated
25 June 30, 2003, that a Support Services Agreement with Hewlett-Packard
26 be renewed for annual support services for the RMS, CAD and MCT in the
27 Police Department; and
28 WHEREAS, the City Council of the City of Vernon has
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1 determined that, pursuant to the provisions of subsection (a) of
2 Section 2.27 of the Vernon City Code, it is in the public interest and
3 necessity to enter into an agreement with Hewlett-Packard setting
4 forth the terms and conditions for the annual support services
5 necessary to maintain the software products operating the RMS, CAD and
6 MCT to enhance services provided to the Vernon community.
7 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
8 CITY OF VERNON AS FOLLOWS:
9 SECTION 1: The City Council of the City of Vernon hereby
10 finds and determines that the recitals contained hereinabove are true
11 and correct.
12 SECTION 2: The City Council of the City of Vernon hereby
13 approves the Support Services Contract with Hewlett-Packard, a copy of
14 which is attached hereto as Exhibit "A" and made a part hereof. .
15 SECTION 3: The City Council of the City of Vernon hereby
16 authorizes the Mayor and the City Clerk to execute said Contract for,
17 and on behalf of, the City of Vernon.
18 SECTION 4: The City Council of the City of Vernon hereby
19 directs the City Clerk, or his designee, to send a fully executed
20 Support Services Contract to:
21 Hewlett-Packard Company
22 Attn. Karen Phillips, Support Agreement Specialist
8000 Foothills Blvd., MS 5538
23 Roseville, CA 95747-5538
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SECTION 5: The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and
thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this 16th day of July, 2003.
ATTES
BRUCE V. MALKENHORST, City Clerk
EONIS C. MAL URG, M yor,
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon, do
hereby certify that the foregoing Resolution, being Resolution No.
8249, was duly adopted by the City Council of the City of Vernon at a
regular meeting of the City Council duly held on Wednesday, July 16,
2003, and thereafter was duly signed by the Mayor of the City of
Vernon.
BRUCE V. MALKENHORST, City Clerk
(SEAL)
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EXHIBIT
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SUPPORT SERVICES CONTRACT
THIS CONTRACT is made, entered into and executed in duplicate originals, either copy of
which may be considered and used as the original hereof for all purposes, as of this _ day of July,
2003, in the City of Vernon, County of Los Angeles,
BY AND BETWEEN
�"0i7
RECITALS
THE CITY OF VERNON (hereinafter
referred to as "City")
4305 Santa Fe Avenue
Vernon, California 90058
HEWLETT-PACKARD CO.
(hereinafter referred to as the "Hewlett-
Packard")
8000 Foothills Blvd., MS 5538
Roseville, California 95747-5538
WHEREAS, City's Police Department needs annual software support services for software
that operates and integrates the Records Management System ("RMS"), the Computer Aided Dispatch
System ("CAD"), and the Mobile Computer Terminals System ("MCT"); and
WHEREAS, the hardware and software that operates the RMS, CAD and MCT are
Hewlett-Packard products that were purchased through Systems Technology Associates, Inc; and
WHEREAS, the current annual software support services provided by Hewlett-Packard will
expire on June 30, 2003, unless renewed; and
WHEREAS, Hewlett-Packard prepared a Proposal No. 40138507, Support Identifier
MI0413033, dated April 10, 2003 (hereinafter the "Proposal"), a copy of which is attached hereto as
Exhibit "A" and made a part hereof, that identified the support services to be provided from July 1, 2003
through June 30, 2004; and
WHEREAS, Hewlett-Packard has advised City that it can provide the necessary support
services for the RMS, CAD and MCT as provided for in the Proposal; and
WHEREAS, City desires to enter into an agreement with Hewlett-Packard to provide for
the annual support services necessary to maintain the software products operating the RMS, CAD and
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MCT as contained in the Proposal.
NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET
FORTH HEREIN:
1. Purchase. Hewlett-Packard agrees to provide support service for the software
products operating City's RMS, CAD and MCT as set forth in the Proposal attached as Exhibit "A."
2. Price. Consistent with its Proposal, Hewlett-Packard agrees to provide support
service for the software products for the period July 1, 2003 through June 30, 2004, for the sum of
Forty -Six Thousand Two Hundred Eighty -Four Dollars and No Cents ($46,284.00), excluding taxes.
3. Payment Terms. City agrees to pay Hewlett-Packard the sum of Three
Thousand Eight Hundred Fifty -Seven Dollars and No Cents ($3,857.00) per month for the period July 1,
2003 through June 30, 2004, under Option 2 of its billing authorization --providing purchase orders for
the coverage dates specified in the Proposal. Said purchase order shall reference Proposal No. 40138507
and Support Identifier No. MI0413033.
4. Confidential Information.
A. Access to Confidential Information. City may provide Hewlett-
Packard and/or its subcontractors with, or allow Hewlett-Packard access to, certain information not
available to the public concerning, but not limited to City, or businesses located in City. The information
may include, but is not limited to, company information, taxes, sales, value of assets, utility usage, the
Policy, or other such information. All such information shall be known as "Confidential Information" and
may not be used to circumvent the responsibility of either party to this Contract.
B. No Disclosure. Except as expressly permitted, Hewlett-Packard and/or
its subcontractors shall not disclose, permit the disclosure of, release, disseminate, or transfer, whether
orally or by any other means, any part of such Confidential Information to any other person or entity,
whether corporate, governmental, or individual, without the express prior written consent of an
authorized representative of City. Hewlett-Packard and/or its subcontractors shall return any written
Confidential Information, and all copies made of such items, to City upon City's written request, but in
any event not later than the date that Hewlett-Packard has performed all services to be performed
pursuant to this Contract. Hewlett-Packard hereby agrees that such Confidential Information and any
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I documents provided may be used by Hewlett-Packard and/or its subcontractors only as authorized by the
2 City. Hewlett Packard shall include a contract provision in its contract with subcontractors that binds the
3 subcontractors to this non -disclosure requirement. Hewlett-Packard shall take reasonable measures to
4 avoid any disclosure of any such Confidential Information to any unauthorized person.
5 C. Court Ordered Disclosure. Hewlett-Packard shall immediately notify
6 City of any court order or subpoena requiring disclosure of Confidential Information, and shall cooperate
7 with City's legal counsel in responding to the appeal or challenge of any such order or subpoena.
8 Hewlett Packard may only disclose Confidential Information required to be disclosed pursuant to court
9 order or subpoena after legal counsel has exhausted any lawful and timely appeal or challenge.
10 D. Remedies. In addition to any other remedies that it may have at law or
11 in equity, City shall be entitled to a temporary and permanent injunction by a court of competent
12 jurisdiction against any breach or threatened breach of the Confidential Information provisions of this
13 Contract. Hewlett-Packard acknowledges that in case of such breach or threatened breach of said
14 provisions, City would have no adequate remedy at law.
15 5. Warranties. Hewlett-Packard shall provide warranties as specified in the
16 Proposal.
17 6. General Provisions.
18 A. Independent Contractor. At all times during the term of this Contract,
19 Hewlett-Packard shall be an independent contractor and shall not be an employee of City. City shall have
20 the right to control Hewlett-Packard only insofar as the results of Hewlett-Packard's services rendered
21 pursuant to this Contract; however, City shall not have the right to control the means by which Hewlett-
22 Packard accomplishes services rendered pursuant to the Contract except to the extent that such services
23 involve the use of City property or Confidential Information.
24 B. Hewlett-Packard shall not be eligible for, nor claim any benefits under,
25 the Public Employee's Retirement System, State Unemployment Insurance, Disability Insurance, Workers'
26 Compensation Insurance, or other benefits through the City as such benefits are commonly conferred
27 upon employees of City; provided, however, that nothing contained herein shall be deemed to affect any
28 benefits which may have accrued to the Hewlett-Packard while employed by any other public or private
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I employer, whether prior to or after the effective date of this Contract.
2 C. Products of Consulting. All products of consulting services, including
3 but not limited to computer software, shall become the property of City and shall be delivered to City
4 before the end of the performance of this Contract. Basic notes and sketches, charts, computations and
5 other data shall be made available to City without restriction or limitation on their use.
6 D. Assignment and Subcontracting Prohibited. No party to this Contract
7 may assign or subcontract any right or obligation pursuant to this Contract except as provided for in the
8 Proposal or with the express written consent of the other party. Any other attempted or purported
9 assignment of any right or obligation pursuant to this Contract shall be void and of no effect.
10 E. Hewlett-Packard Not Agent. Except as City may specify in writing,
11 Hewlett-Packard shall have no authority, express or implied, to act on behalf of City in any capacity
12 whatsoever as an agent. Hewlett-Packard shall have no authority, expressed or implied, pursuant to this
13 Contract to bind City to any obligation whatsoever.
14 F. Governini; Law. The laws of the State of California shall govern the
15 rights, obligations, duties and liability of the parties to this Contract and shall also govern the
16 interpretation of this Contract.
17 G. Indemnification. Hewlett-Packard shall indemnify, defend, protect and
18 hold City and its officers, agents and employees, free and harmless from and against any and all claims,
19 demands, losses, damages, liabilities, fines, charges, penalties, orders, judgments and all costs and
20 expenses incurred in connection therewith, including reasonable attorney's fees and costs of defense
21 arising out of the services performed under this Contract, except to the extent arising from or caused by
22 the sole negligence or willful misconduct of City, its officers, agents or employees.
23 H. Comprehensive General and Automobile Insurance. Hewlett-Packard
24 agrees to provide insurance in the amounts and forms specified in Exhibit "B," which is attached hereto
25 and made a part hereof by reference. Comparable coverage shall be provided for each subcontractor used
26 in the performance of this Contract. Hewlett-Packard shall submit to City documentation indicating
27 compliance with these minimum requirements no less than one (1) day prior to the beginning of
28 performance under this Contract. Hewlett-Packard shall not commence performance of its services under
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I this Contract until the above insurance has been obtained and proof of insurance has been filed with and
2 approved by City.
3 I. Notices. Notices to the parties, unless otherwise requested in writing,
4 shall be sent to:
5 City: THE CITY OF VERNON
ATTN: DOLORES FONSECA, PURCHASING
6 CITY ADMINISTRATOR
7 4305 SANTA FE AVENUE
VERNON, CA 90058-0805
8 Hewlett-Packard: HEWLETT-PACKARD CO
9 ATTN: KAREN PHILLIPS, SUPPORT AGREEMENT SPECIALIST
8000 FOOTHILLS BLVD. MS 5538
10 ROSEVILLE, CA 95747-5538
11 7. Entire Agreement. This Contract constitutes the complete and final expression
12 of the agreement of the parties and is intended as a complete and exclusive statement of the terms of their
13 agreements and supersedes all prior and contemporaneous offers, promises, representations, negotiations,
14 discussions, communications and agreements which may have been made in connection with the subject
15 matter hereof. All exhibits are incorporated by reference. Hewlett-Packard represents that in entering
16 into this Contract, it has not relied on any previous representations or understandings of any kind or
17 nature.
18 8. Benefit of Agreement. This Contract shall bind and benefit the parties hereto
19 and their heirs, successors, and permitted assigns.
20 9. Risk of Loss. Risk of loss or damage shall pass to City and delivery shall be
21 deemed to be complete upon delivery or upon moving into storage at City's request, whichever occurs
22 first.
23 10. Forum Selection. Any action brought relating to this Contract shall be brought
24 and held exclusively in a State Court in the County of Los Angeles, California.
25 11. Recitals. All recitals are incorporated by reference.
26 12. Waiver. Any waiver at any time by either party of its rights with respect to a
27 default under this Contract, or with respect to any other matters arising in connection with this Contract,
28 shall not be deemed a waiver with respect to subsequent default or other matter.
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1 13. Force Majeure. Neither Party shall be considered to be in default in any of its
2 obligations under this Contract when a failure of performance shall be due to an uncontrollable force.
3 The term "uncontrollable force" shall mean any cause beyond the control of the party affected, including,
4 but not restricted to, flood, earthquake, storm, fire, lightening, epidemic, war, riot, civil disturbance or
5 disobedience, labor dispute, labor material shortage, sabotage, federal, state, or municipal action, statute,
6 ordinance, or regulation, embargoes of the United States Government or any other government, which by
7 exercise of due diligence such party could not reasonably have been expected to avoid and by exercise of
8 due diligence has been unable to overcome. Either party rendered unable to fulfill any of its obligations
9 under this Contract by reason of an uncontrollable force, shall give written notice within five (5) Business
10 Days of such fact to the other party and shall exercise due diligence to remove such inability with all
11 reasonable dispatch.
12 14. Attorney's Fees. In the event that it becomes necessary for either party to this
13 Contract to enforce any of the provisions of this Contract, the parties agree that a court of competent
14 jurisdiction may determine and fix reasonable attorney's fees to be paid to the successful litigant.
15 15. Amendments. All changes or modifications to this Contract shall be in writing,
16 stating that it is an amendment to this Contract, and shall be signed by the parties or their duly authorized
17 agents. This Contract shall not be modified through course of dealing, usage or trade.
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I IN WITNESS WHEREOF, the parties have caused this Contract to be executed by and
2 through their authorized officers on the date, month and year first written above.
3
4 CITY OF VERNON
5 By:
LEONIS C. MALBURG, Mayor
6 ATTEST:
7
g BRUCE V. MALKENHORST, City Clerk
9 APPROVED AS TO FORM:
10
11 EDUARDO OLIVO, City Attorney
HEWLETT-PACKARD CO.
12
By:
1 4 -�k
Hewlett-Packard Company (HP) acknowledges receipt of your
I purchase order, and accepts the order subject to the terms and Citle: C'. hA r"J s M C' VXt4 V
conditions referenced in HP's proposal. Unless otherwise
I specifically agreed to in writing by HP, any other terms and
conditions referenced herein do not apply to this order.
s� (n� By
1 Date: `7 0 0 Signature: A4 nr' Ol.• Y fitle:(,D n i f al 6,f 7'_/ l91't 5 in 41
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EXHZBXT A
u /02/2003 10:50 FAX 323 581 7924 CITY OF VERNON J LEHR
013
Karcn Phillips
I-IEWLETT-PACKARD Co
SOOO Foothills Blvd MS 5538
ROSEVU.LE CA 95747-5538
CAPT BENUDIZ
Cr'rY OF VERNON
4305 SANTA FE AVE
VERNON CA 90058
System Handle: NUO413033
HP Reference Number: 40138507
Dear CAPT BENUDIZ
04/10/2003
Enclosed you will find a Hewlett-Packard support service proposal for your products. Review the services,
support items, coverage dates, addresses, and company contacts for accuracy. Please advise HP of any changes
prior to submitting your purchase order. Prices will remain valid for 90-days.
To order support services detailed in this package, plea3c return billing authorization by choosing one of the
following convenient options. All orders arc processed according to HP's Terins and Conditions of Sale and
Service.
Option 1: Provide art open-ended purchase order. An open-ended purchase order allows FW to add products to
your agreement as necessary, as well as renew your support from year to year. Cancellation of the support service
agrcetncut requires a 30-day written notice.
Option 2: Provide a purchase order for the coverage dates specified in the enclosed referenced proposal.
Option 3: Sign and return the attached Signature Authorization Method (SAM) form.
Purchase orders must reference the proposal number and the support identifier. Applicable tax will be added to all
products. If your organization is tax-exempt, please send a copy of the tax cxcmption certificate.
Hewlett-Packard values your business and looks forward to providing you with continued support. if you have any
questions or require further assistance, please contact your Support Agreement Specialist at 1-800-386-1115
X50410 FAX 1-800-307-0361
Sincerely,
Karen Phillips
Support Agreement Specialist
U�°
1 - - e w l
ui/OG/2003 10:50 FAA 323 581 7924 CITY OF VERNON -+ J LEHR
SIGNATURE AUTHORIZATION METHOD (SAM)
The Signature Authorization Method (SAM) may bu used to order Hewlett-Packard Company (HP) Support Services ONLY IF A
PURCHASE ORDER IS NOT REQUIRED TO AUTHORIZE SERVICE DELIVERY AND REMIT PAYMENT,
(1) Customer Information
Company Name
CITY OF VERNON
(2) Contract Information
Equipment Location Address
4305 S Santa Fe Ave
Vernon CA 90058-1714
System Handle: M10413033
HP Reference Number: 40138507
Coverage Period: 07/01/2003 - 06/30/2004
[ ] This contract is accepted with no revisions.
(If revisions are required, please contact your Support Agreement Specialist. A proposal will be re -issued to reflect your changes and
associated pricing, if any. A new SAM form will be provided for your authorization_)
[ ] Check here if your authorization is open-ended. s
* The terms within the asterisks apply only to open-ended Support Agreements.
***This Support Agreement is for the period stated on HP's proposal. It will be extended without modification by consecutive terms of
12 months unless ono of the parties gives written notice in accordance with the underlying business terms prior to the end of the
respective 12 months.
If modifications of the SupportAgreement are necessary, HP will notify Customer in writing 60 days before the modifications are
effective. Customer may terminate this Support Agreement within 30 days from receipt of notice. If Customer does not exercise this
right of termination, this Support Agreement will be continued to the end of the current term with the modifications, and extended by
consecutive 12-month terms. Re -pricing will occur automatically without further authorization."*
(3) Tax Information
[ I Taxable [ I Tax Exempt Exemption #
(4) Payment Method
Do not enclose Payment. Please select one of the following:
(Attach copy of certificate)
Please bill me; [ ] Annually [ I Quarterly (total annual amount must exceed $500)
[ ] Sethi -Annually [ I Monthly (total annual amount must exceed $500)
(5) Service Authorization and Terms and Conditions
Customer's signature on this form constitutes authorization for HP to invoice Customer for the referenced support identifier. Services
are subject to HP Terms and Conditions of Sale and Service, Exhibit E16, and HP Support Services, Exhibit SS5. Cancellation
requires 30 days written notice. payment is due 30 days from HP's invoice date.
Authorized Signature Date
Printed Name
Invoice -To Address (if different from Equipment Location)
Title E-mail Address
(6) Completed form should be returned to:
Hewlett-Packard Company Karen Phillips
8000 Foothills Blvd MS 5538 1-800-386-1115 X50410
ROSEVILLE, CA 95747-5538 1-800-307-0361 (FAX)
Phone/Fax
/02/2003 10:50 FAX 323 581 7924
Support Quote Overview
Support Agreement ID: 245669143
Specinl Terms and Conditions No: S
Customer Address:
CITY OF VERNON
4305 SANTA FE AVE
VERNON CA 90058
CITY OF VERNON
J LEHR
Hewlett-Packard Address:
HEWLETT-PACKARD COMPANY
9000 Foothills Blvd MS 5538
ROSEVILLE CA 95747-5538
Customer Contact: HP Contact:
CAPT BBJUDIZ Karen Phillips
Tel: (323) 587-5171 Tel: 1-800-386-1115 X50410
Fax: Fax; 1-800-307-0361
E-mail keren—phillips@hp,com
The quoted prices are valid for 90 days from: 04/02/2003
For more information on the format of this docutneat visit www.hp.wm/go/hpadocs
Subject to Flewlea-Packard Company (HP) Terms and Conditions of Sale and Service. Exhibit i16_ and HP Support Services_ mduha ccS
[a] 015
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R9080AA HP MS Support Services
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W0413033 H9090AA 07/01/2003 06/30/2004 M10413033
Toral Excluding Taxes
Summary of Charges
Software Supporr-Labor
Total Exduding Taxes
Total excludes all taxes, however, taxes will be added at the time of invoicing at the current tax rate.
Total price includes all discount and adjustments if applicable.
Rcfcr to the detail document for State & local tax
The Prices shown will be invoiced monthly in advance,
i `Pi1riRDgrei,09},!0)S�Q=';, 1, ,.1 .,,a,r, . , r'r�•;• ,r ' , 1'. ,,rr., . .,,., ,r,,.,, r,,,,..
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(p';;,. w ' :1'1 1 ' I :'.r �� b :• u n x b 1. 7 . �. .� ... a w �. �„ �� •. , ..
46,294.00
46,284.00
46,284.00
46,284.00
/02/2003 10:50 FAX 323 581 7924
Support Services Quote
Special Terms and Conditions No; S
Your PO Reference:
CCRN Number: 0303011930
Equipment Address:
City Of Vernon
4305 S Santa Fe Ave
Vernon CA 90058-1714
CITY OF VERNON J LEHR
System Handle: M10413033
HP Reference Number: 40138507
Software 'Update Address:
CITY OF VERNON
4305 SANTA FE AVE
VBRNON CA 90058
Hardware Contact- Software Contact:
DOLORES FONSECA DOLOPESFONSECA
Tel: (323) 503-8811 Tel: (323) 563-9811
Fax: Fax;
The quoted prices are valid for 90 days from: 04/0212003
Coverage from: 07/01/2003 to: 0613012004
For Support pLcasc cO.- 900-633-3600
P
I ;I
YMM
e. -A .."q
ualunous, ana warranues.
Q016
Support Services
H9080A.A IlP MS Support services
Hardware Support Declined
24X7 SW Supp Phone-in covrg
Unlimited Phonc-in Assistance
ASH on -site day
PSS for PC Servers
Software Support —
H9071 AA MV Operating System SnppoM unlimited
H9073AA MV Extended Apps Support, unlimited
H9072AA MV Core Apps, unlimited phone-in
H9083AA—T00 PSS for Windows Servers
H9089AA—T0O Additional ASE day
Sub-totai
6 $22.00
6 408.00
6 336.00
1 875.00
8 1,416.00
3,857.00
Total Monthly nricc for mmno33
3,07.00
Summary of charges
Software Support -Labor
3,857-00
Software Support -Labor Tax CA
0.00
TOTAL INCLUDING TAX
3,80.00
Taxes have been added at Current rate, however, tax rates will be those in effect at the rime of invoicing.
Total price includes all discounts and adjustments.
will be invoiced monthly in advarinp
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EXHIBIT B
I EXHIBIT B
2 INSURANCE SCHEDULE (HEWLETT-PACKARD)
3 Hewlett-Packard shall provide proof of insurance, within thirty (30) days of the full execution of this
4 Contract, including a standard certificate of insurance, in at least the following amounts and coverage
(combined single limit permitted):
5
I. Coverage and Limits
6 Bodily Injury Property Damage
7 Hazards Each Person Each Accident Each Accident
8 Automobile Liability
Owned Automobiles $ 500,000 $1,000,000 $ 500,000
9 Hired Automobiles $ 500,000 $1,000,000 $ 500,000
Non -Owned Automobiles $ 500,000 $1,000,000 $ 500,000
10 Workers' Compensation $ Statutory
11 Employers' Liability $1,000,000 per employer
12 II. General and Professional Liability
13 General Liability $1,000,000 $2,000,000 $1,000,000
14 Premises Operations $1,000,000 $2,000,000 $1,000,000
Elevators (if applicable) $1,000,000 $2,000,000 $1,000,000
15 Independent Contractors $1,000,000 $2,000,000 $1,000,000
Products - Completed Operations $1,000,000 $2,000,000 $1,000,000
16 Contractual Liability $1,000,000 $2,000,000 $1,000,000
17 Professional Liability $2,000,000 $2,000,000 $2,000,000
18 a. The general liability policy shall contain the following special endorsements which shall be noted on or
attached to the standard certificate of insurance:
19
1. An endorsement naming the City of Vernon, its officers, and employees as additional insureds
20 under the policy.
21 2. An endorsement providing the City of Vernon thirty (30) days notice of cancellation or material
reduction of coverage.
22 3. An endorsement providing coverage for all operations under this Contract.
4. Such other endorsement as may be required by addendum hereto.
23
b. In addition to the standard certificate of insurance, proof of general and professional liability coverage
24 shall be furnished in the form checked below. Only certification of the following_ proofs will be
25 accepted:
26 X For each policy, a notarized letter from the underwriter or carrier certifying that the coverage and
statements in the standard certificate of insurance (attached thereto) are true and correct and that
27 the signator is an officer authorized to so certify.
28 — A copy of each policy certified by an officer of the underwriter or carrier and notarized.
EXHIBIT B
SUPPORTING
DOCUMENTS
f L
1 SUPPORT SERVICES CONTRACT
2
3 THIS CONTRACT is made, entered into and executed in duplicate originals, either copy of
4 nci
which may be considered and used as the original hereof for all purposes, as of this 2 day of July,
5
2003, in the City of Vernon, County of Los Angeles,
6
7 BY AND BETWEEN THE CITY OF VERNON (hereinafter
referred to as "City")
8 4305 Santa Fe Avenue
9
Vernon, California 90058
AND HEWLETT-PACKARD CO.
10 (hereinafter referred to as the "Hewlett-
Packard")
11 8000 Foothills Blvd., MS 5538
12
Roseville, California 95747-5538
13 RECITALS
14 WHEREAS, City's Police Department needs annual software support services for software
15 that operates and integrates the Records Management System ("RMS"), the Computer Aided Dispatch
16 System ("CAD"), and the Mobile Computer Terminals System ("MCT"); and
17 WHEREAS, the hardware and software that operates the RMS, CAD and MCT are
18 Hewlett-Packard products that were purchased through Systems Technology Associates, Inc; and
19 WHEREAS, the current annual software support services provided by Hewlett-Packard will
20 expire on June 30, 2003, unless renewed; and
21 WHEREAS, Hewlett-Packard prepared a Proposal No. 40138507, Support Identifier
22 MI0413033, dated April 10, 2003 (hereinafter the "Proposal"), a copy of which is attached hereto as
23 Exhibit "A" and made a part hereof, that identified the support services to be provided from July 1, 2003
24 through June 30, 2004; and
25 WHEREAS, Hewlett-Packard has advised City that it can provide the necessary support
26 services for the RMS, CAD and MCT as provided for in the Proposal; and
27 WHEREAS, City desires to enter into an agreement with Hewlett-Packard to provide for
28 the annual support services necessary to maintain the software products operating the RMS, CAD and
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MCT as contained in the Proposal.
NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET
11 FORTH HEREIN:
1. Purchase. Hewlett-Packard agrees to provide support service for the software
products operating City's RMS, CAD and MCT as set forth in the Proposal attached as Exhibit "A."
2. Price. Consistent with its Proposal, Hewlett-Packard agrees to provide support
service for the software products for the period July 1, 2003 through June 30, 2004, for the sum of
Forty -Six Thousand Two Hundred Eighty -Four Dollars and No Cents ($46,284.00), excluding taxes.
3. Payment Terms. City agrees to pay Hewlett-Packard the sum of Three
Thousand Eight Hundred Fifty -Seven Dollars and No Cents ($3,857.00) per month for the period July 1,
2003 through June 30, 2004, under Option 2 of its billing authorization --providing purchase orders for
the coverage dates specified in the Proposal. Said purchase order shall reference Proposal No. 40138507
and Support Identifier No. MI0413033.
4. Confidential Information.
A. Access to Confidential Information. City may provide Hewlett-
Packard and/or its subcontractors with, or allow Hewlett-Packard access to, certain information not
available to the public concerning, but not limited to City, or businesses located in City. _The information _ _I
may include, but is not limited to, company information, taxes, sales, value of assets, utility usage, the
Policy, or other such information. All such information shall be known as "Confidential Information" and
may not be used to circumvent the responsibility of either party to this Contract.
B. No Disclosure. Except as expressly permitted, Hewlett-Packard and/or
its subcontractors shall not disclose, permit the disclosure of, release, disseminate, or transfer, whether
orally or by any other means, any part of such Confidential Information to any other person or entity,
whether corporate, governmental, or individual, without the express prior written consent of an
authorized representative of City. Hewlett-Packard and/or its subcontractors shall return any written
Confidential Information, and all copies made of such items, to City upon City's written request, but in
any event not later than the date that Hewlett-Packard has performed all services to be performed
pursuant to this Contract. Hewlett-Packard hereby agrees that such Confidential Information and any
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documents provided may be used by Hewlett-Packard and/or its subcontractors only as authorized by the
City. Hewlett Packard shall include a contract provision in its contract with subcontractors that binds the
subcontractors to this non -disclosure requirement. Hewlett-Packard shall take reasonable measures to
avoid any disclosure of any such Confidential Information to any unauthorized person.
C. Court Ordered Disclosure. Hewlett-Packard shall immediately notify
City of any court order or subpoena requiring disclosure of Confidential Information, and shall cooperate
with City's legal counsel in responding to the appeal or challenge of any such order or subpoena.
Hewlett Packard may only disclose Confidential Information required to be disclosed pursuant to court
order or subpoena after legal counsel has exhausted any lawful and timely appeal or challenge.
D. Remedies. In addition to any other remedies that it may have at law or
in equity, City shall be entitled to a temporary and permanent injunction by a court of competent
jurisdiction against any breach or threatened breach of the Confidential Information provisions of this
Contract. Hewlett-Packard acknowledges that in case of such breach or threatened breach of said
provisions, City would have no adequate remedy at law.
5. Warranties. Hewlett-Packard shall provide warranties as specified in the
Proposal.
6. General Provisions.
A. Independent Contractor. At all times during the term of this Contract,
Hewlett-Packard shall be an independent contractor and shall not be an employee of City. City shall have
the right to control Hewlett-Packard only insofar as the results of Hewlett-Packard's services rendered
pursuant to this Contract; however, City shall not have the right to control the means by which Hewlett-
Packard accomplishes services rendered pursuant to the Contract except to the extent that such services
involve the use of City property or Confidential Information.
B. Hewlett-Packard shall not be eligible for, nor claim any benefits under,
the Public Employee's Retirement System, State Unemployment Insurance, Disability Insurance, Workers'
Compensation Insurance, or other benefits through the City as such benefits are commonly conferred
upon employees of City; provided, however, that nothing contained herein shall be deemed to affect any
benefits which may have accrued to the Hewlett-Packard while employed by any other public or private
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I employer, whether prior to or after the effective date of this Contract.
2 C. Products of Consulting. All products of consulting services, including
3 but not limited to computer software, shall become the property of City and shall be delivered to City
4 before the end of the performance of this Contract. Basic notes and sketches, charts, computations and
5 other data shall be made available to City without restriction or limitation on their use.
6 D. Assignment and Subcontracting Prohibited. No party to this Contract
7 may assign or subcontract any right or obligation pursuant to this Contract except as provided for in the
8 Proposal or with the express written consent of the other party. Any other attempted or purported
9 assignment of any right or obligation pursuant to this Contract shall be void and of no effect.
10 E. Hewlett-Packard Not Agent. Except as City may specify in writing,
1.1 I Hewlett-Packard shall have no authority, express or implied, to act on behalf of City in any capacity
12 whatsoever as an agent. Hewlett-Packard shall have no authority, expressed or implied, pursuant to this
13 Contract to bind City to any obligation whatsoever.
14 F. Governing Law. The laws of the State of California shall govern the
15 1 rights, obligations, duties and liability of the parties to this Contract and shall also govern the
16 interpretation of this Contract.
17 G. Indemnification. Hewlett-Packard shall indemnify, defend, _protect_ and
18 hold City and its officers, agents and employees, free and harmless from and against any and all claims,
19 demands, losses, damages, liabilities, fines, charges, penalties, orders, judgments and all costs and
20 expenses incurred in connection therewith, including reasonable attorney's fees and costs of defense
21 arising out of the services performed under this Contract, except to the extent arising from or caused by
22 the sole negligence or willful misconduct of City, its officers, agents or employees.
23 H. Comprehensive General and Automobile Insurance. Hewlett-Packard
24 agrees to provide insurance in the amounts and forms specified in Exhibit `B," which is attached hereto
25 and made a part hereof by reference. Comparable coverage shall be provided for each subcontractor used
26 in the performance of this Contract. Hewlett-Packard shall submit to City documentation indicating
27 compliance with these minimum requirements no less than one (1) day prior to the beginning of
28 performance under this Contract. Hewlett-Packard shall not commence performance of its services under
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this Contract until the above insurance has been obtained and proof of insurance has been filed with and
approved by City.
I. Notices. Notices to the -parties, unless otherwise requested in writing,
shall be sent to:
City: THE CITY OF VERNON
ATTN: DOLORES FONSECA, PURCHASING
CITY ADMINISTRATOR
4305 SANTA FE AVENUE
VERNON, CA 90058-0805
Hewlett-Packard: HEWLETT-PACKARD CO
ATTN: KAREN PHILLIPS, SUPPORT AGREEMENT SPECIALIST
8000 FOOTHILLS BLVD. MS 5538
ROSEVILLE, CA 95747-5538
7. Entire Agreement. This Contract constitutes the complete and final expression
of the agreement of the parties and is intended as a complete and exclusive statement of the terms of their
agreements and supersedes all prior and contemporaneous offers, promises, representations, negotiations,
discussions, communications and agreements which may have been made in connection with the subject
matter hereof. All exhibits are incorporated by reference. Hewlett-Packard represents that in entering
into this Contract, it has not relied on any previous representations or understandings of any kind or
nature.
8. Benefit of Agreement. This Contract shall bind and benefit the parties hereto
and their heirs, successors, and permitted assigns.
9. Risk of Loss. Risk of loss or damage shall pass to City and delivery shall be
deemed to be complete upon delivery or upon moving into storage at City's request, whichever occurs
22 1 first.
23 10. Forum Selection. Any action brought relating to this Contract shall be brought
24 and held exclusively in a State Court in the County of Los Angeles, California.
25 11. Recitals. All recitals are incorporated by reference.
26 12. Waiver. Any waiver at any time by either party of its rights with respect to a
27 default under this Contract, or with respect to any other matters arising in connection with this Contract,
28 1 shall not be deemed a waiver with respect to subsequent default or other matter.
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13. Force Majeure. Neither Party shall be considered to be in default in any of its
obligations under this Contract when a failure of performance shall be due to an uncontrollable force.
The term "uncontrollable force" shall mean any cause beyond the control of the party affected, including,
but not restricted to, flood, earthquake, storm, fire, lightening, epidemic, war, riot, civil disturbance or
disobedience, labor dispute, labor material shortage, sabotage, federal, state, or municipal action, statute,
ordinance, or regulation, embargoes of the United States Government or any other government, which by
exercise of due diligence such party could not reasonably have been expected to avoid and by exercise of
due diligence has been unable to overcome. Either party rendered unable to fulfill any of its obligations
under this Contract by reason of an uncontrollable force, shall give written notice within five (5) Business
Days of such fact to the other party and shall exercise due diligence to remove such inability with all
reasonable dispatch.
14. Attorney, Fees. In the event that it becomes necessary for either party to this
Contract to enforce any of the provisions of this Contract, the parties agree that a court of competent
jurisdiction may determine and fix reasonable attorney's fees to be paid to the successful litigant.
15. Amendments. All changes or modifications to this Contract shall be in writing,
stating that it is an amendment to this Contract, and shall be signed by the parties or their duly authorized
agents. This Contract shall not be modified through course of dealing, usage or trade. - - --- -
1
2
3
4
5
6
7
8
9
10
11
IN WITNESS WHEREOF, the parties have caused this Contract to be executed by and
through their authorized officers on the date, month and year first written above.
CITY OF VERNON
By:
EONIS C.��v���UR�Mayo�r�'
ATTEST-
BRUCE V. MALKENHORST, City Clerk
APPROVED AS TO FO
(` f - 641.• C"" '�'
EDUARDO OLIVO, i y Attorney
HEWLETT-PACKARD CO.
12
1 By: a. r1.1.11X�w
Hewlett-Packard Company (HP) acknowledges receipt of your r 1 purchase order, and accepts the order subject to the terms and title: l h4OaA MAK' c, err
conditions referenced in HP's proposal. Unless otherwise
specifically agreed to in writing by HP, any other terms and
1 conditions referenced herein do not apply to this order. By:
1 Date: '71101 rs Signature: Q- Citle: l� n ra- J���Ci i r9Yt-5 f'' An 't
+
191
20
21
22
23
24
25
261
271
281
-7-
Karon Phillips
HEWLM-PACKARD Co
8000 Foothills Sivd MS 5538
ROSEV=— CA 95747-5538
CAPT BENUDIZ
CTTX OF VERNON
4305 SANTA FE AVE
VERNON- CA 90058
System Handle: bHO413033
HP Reference Number: 40138507
Dear CAPT BENUDIZ
04/10/2003
Enclosed you will find a Hewlett-Packard support service proposal for your products. Review the services,
Support items, coverage dates, addresses, and company contacts for accuracy. Please advise HP of any changes
prior to submitting your purchase order. Prices will remain valid for 90-days.
To order Support services detailed in this package, please rehi n billing authorization by choosing one of the
following convenient options. All orders arc processed according to HP's Terms and Conditions of Sale and
Service.
Option 1: Provide an open-ended purchase order. An open-ended purchase order allows " to add products to
Your agreement as accessary, as well as renew your support from year to year. Cancellation of the support service
grccmcnt requires a 3Nday written notice.
Option Z: Provide a purchase order for the coverage dates specified in the enclosed referenced proposal.
Option 3: Sign and return the attached Signature Authorization Method (SAM) form.
Purchase orders must reference the proposal number and the support identifier. Applicable tax will be added to all
products. If your organization is tax-exempt, please send a copy of the tax exemption certificate.
Hewlett-Packard values your business and looks forward to providing you with continued support. if you have any
questions or require further assistance, please contact your Support Agreement Specialist at 1-800-386-1115
X50410 FAX 1-800-307-0361
Sincerely,
Karen Pluliips
Support Agreement Specialist
. �]
SIGNATURE AUTHORIZATION METHOD (SAM)
The Signature Authorization Method (SAM) may ba used to order Hewlett-Packard Company (BF) Support Services ONLY IF A
PURCHASE ORDER IS NOT REQUIRED TO AUTHOR= SERVICE DELIVERY AND REMIT pAYN1ENT,
(1) Customer Information
Company Name
CITY OF VERNON
(2) Contract Information
System Handle:
HP Reference Number:
Coverage Period:
{ ] This contract is accepted with no revisions.
Equipment Location Address
4305 S Santa Fe Ave
Vernon CA 90058-1714
M10413033
40138507
07/01/2003 - 06130/2004
(If revisions are required, please contact your Support Agreement Specialist. A proposal will be re -issued to reflect your changes and
associated pricing, if any. A new SAM form will be provided for your authorization.)
[ ] Check here if you authorization is open-ended. s
" The terms within the asterisks apply only to open-ended Support Agreements.
"• "`ibis Support Agreement is for the period stated on BPI s proposal. It will be extended without modification by consecutive terms of
12 months unless ono of the parties gives written notice in accordance with the underlying business terms prior to the end of the
respective 12 months.
If modifications of the Support Agreement are necessary, HP will notify Customer in writing 60 days before the modifications arc
effective. Customer may teCminate this Support Agreement within 30 days from receipt of notice. If Customer does not exercise this
right of termination, this Support Agreement will be continued to the end of the curront term with the modifications, and extended by
consecutive 12-month terms. Rc-pricing will occur automatically without further authorization."*
(3) Tax Information
[ ] Taxable [ j Tax Exempt Exemption #
(4) Payment Method
Do not enclose Payment. Please select one of the following:
(Attach copy of certificate)
Please bill me; [ ] Annually [ ] Quarterly (total annual amount must exceed $500)
[ ] Semz Annually [ j Monthly (total annual amount must exceed $500)
(5) Service Authorization and Terms and Conditions
Customer's signature on this form constitutes authorization for HP to invoice Customer for the referenced support idcntificr. Services
are subject to HP Terms and Conditions of Sale and Service, Exhibit E16, and HP Support Services, Exhibit SS5_ Cancellation
requires 30 days written notice. payment is due 30 days from BPI invoice date.
Authorized Signature Datc Invoice -To Address (if different from Equipment Location)
Printed Name
Title E-mail Address
(6) Completed form should be returned to:
Hewlett-Packard Company Karen Phillips
8000 Foothills Blvd MS 5538 1-800-386-1115 X50410
ROSEVILLE, CA 95747-5538 1-800-307-0361 (FAX)
Phone/Fax
Support Quote Overview
Support Agreement YD: 245669143
SPedal "Perms and Conditions No: S
Customer Address:
CITY OF VERNON
4305 SANTA FE AVE
VERNON CA. 90058
Hewlett Packard Address:
HEWLETT-PACKARD COMPANY
8000 foothills Blvd MS 5538
ROSEVILLE CA 95747-5538
Customer Contact: HP Contact:
CAPE BENUDIZ Karen Phillips
Ted: (323) 587-5171 Tel: 1-800-386.1115 X50410
Fax: Fax: 1-800-307-0361
The quoted picas ara valid for 80 days from: 04/02/2003 Email keren-phil6ps@hp.com
For MOM ioformstion OR the format of this dommeut visit www.hp.eom/eo/hpadoca
Subject To Hewlet4Pad—d Company (HP) Tama and Conditions of Sale and Service_ FR:Irihir 14T 6 —4 up c,.,....,.e c. --. u, r.a:. coc
$Y''oCb" ;i9srti t!flnt',d n ,, r tir v nh, r x •r n •. r.
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H9090AA RP MS support Sctviocs
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W0413033 H90BOAA 07/01/2003 W3012004 M10413033
Total Excluding Tam
- Summary of Chargcx
Software Supporr-Labor
Total Excluding Taxes
Total excludes all taxes, however, taxes will be added at the time of invoicing at the Current tax rate.
Totalprice includes all discount and adjustments if applicable.
Rcfer to the detail document for state & local tax
The Prices shown will be invoiced monthly in advance,
4k294.00
4CI"00
46,294.00
46,294.00
taWDtite+0lf{0)70w•. i�,-'',. VM.MN��•:�a..lrrr`� vti4'ti },, ., y. ,,f;.;t' ...,..:"Pi•rr'r, •rrn•:: . r...•: •�.e::{;' t ,
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Support Services Quote
Special Terms and Conditions No: S
Your PO Reference:
CCRN Number: 0303011930
Equipment Address:
City Of Vernon
4305 S Santa Fe Ave
Vernon CA 90058-1714
System Handle: MI0413033
HP Reference NUMber: 40138507
Software Update Address:
CITY OF VERNON
4305 SANTA FE AVE
VERNON CA 90058
Hardware Contact: Software Contact -
Ted:
FONSECA Software
S F Contact
Tel: (323) 583 8811 DOLORTel: (323) 583-8a11
NSECA
Fax: Fax:
The quoted prices are valid for 90 days from: 04/02/2003
Coverage from: 07/01/2003 to: 0&30/2004
For Support. please ca. 804633 3600
L• i•. •xh«•••rn •: . A • n'"�':L•.: rr::$ir:'1{Vx '" 1:�ti':•.!: ''.M'r'i'B11'.Ati:'":•:.,, '•v,•;' ,, r nww�.
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Comment! Th— prices r*G*a additions. deletions, and warranties.
a** Support Services a*•
H9080AA IIP MS Support Services
Hardware Support Declined
24x7 SW Supp Phone-in cowg
Unlimited Phme-in Aamatmcc
Asa on -aft day
PSS for PC Servers
*a& Software Support ***
H9071 AA My op -Wing Syatcm Suppom unlimited
E9073AA MV Extended Apps Suppotl, unlimited
H9072AA MV Core Apps, unlimited phone-in
H9083AA—TOO ?SS for Windows ScrVers
H9089AA`T00 Additional ASE day
Sub -tow
Total Monthly Pricc for M10413033
Summary Of Charz a
SOftirarC Support IAbot
Sofiwat'c Support -Labor TAX CA
TOTAL INC oUDINjG TAX
Taxes have been added at current rate, however, tax rates will be those in effect at the time of invoicing.
Total price includes all discounts and adjustments.
6 $22.00
6 408.00
6 336.00
t 875.00
8 1,416.00
3,857.00
3,857.00
3,857.00
0.00
3,957.00
nP rrtePc stloV4^' v^ll b^ invoiced monthi� in advane
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EXHIBIT B
INSURANCE SCHEDULE (HEWLETT-PACKARD)
Hewlett-Packard shall provide proof of insurance, within thirty (30) days of the full execution of this
Contract, including a standard certificate of insurance, in at least the following amounts and coverage
(combined single limit permitted):
I Coverage and Limits
Bodily Injury Property Damage
Hazards Each Person Each Accident Each Accident
Automobile Liability
Owned Automobiles $ 500,000 $1,000,000 $ 500,000
Hired Automobiles $ 500,000 $1,000,000 $ 500,000
Non -Owned Automobiles $ 500 000 $1,000,000 $ 500,000
Workers' Compensation $ Statutory
Employers' Liability $1,000,000 per employer
II. General and Professional Liability
General Liability
$1,000,000
$2,000,000
$1,000,000
Premises Operations
$1,000,000
$2,000,000
$1,000,000
Elevators (if applicable)
$1,000,000
$2,000,000
$1,000,000
Independent Contractors
$1,000,000
$2,000,000
$1,000,000
Products - Completed Operations
$1,000,000
$2,000,000
$1,000,000
Contractual Liability
$1 000 000
$2,000,000
$1,000,000
Professional Liability
$2,000,000
$2,000,000
$2,000,000
a. The general liability policy shall contain the following special endorsements which shall be noted on or
attached to the standard certificate of insurance:
1. An endorsement naming the City of Vernon, its officers, and employees as additional insureds
under the policy.
2. An endorsement providing the City of Vernon thirty (30) days notice of cancellation or material
reduction of coverage.
3. An endorsement providing coverage for all operations under this Contract.
4. Such other endorsement as may be required by addendum hereto.
b. In addition to the standard certificate of insurance, proof of general and professional liability coverage
shall be furnished in the form checked below. Only certification of the following_ proofs will be
accepted:
X For each policy, a notarized letter from the underwriter or carrier certifying that the coverage and
statements in the standard certificate of insurance (attached thereto) are true and correct and that
the signator is an officer authorized to so certify.
A copy of each policy certified by an officer of the underwriter or carrier and notarized.
EXHIBIT B