Resolution No. 83171
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RESOLUTION NO. 8317
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON AUTHORIZING THE DESTRUCTION OF CERTAIN CITY
RECORDS, DOCUMENTS, INSTRUCTIONS, BOOKS AND PAPERS,
PURSUANT TO GOVERNMENT CODE SECTION 34090
WHEREAS, on August 22, 2000, the City Council of the City of
Vernon adopted Resolution No. 7605 approving and adopting a City of
Vernon Records Retention Schedule 2000 as a guide for department heads
in determining when to destroy obsolete records; and
WHEREAS, on August 27, 2003, the City Council of the City of
Vernon adopted Resolution No. 8269 approving and adopting an amendment
to the City of Vernon Records Retention Schedule; and
WHEREAS, the City Clerk of the City of Vernon, by letter
dated November 12, 2003, has recommended that certain records,
documents, instruments, books and papers be destroyed; and
WHEREAS, the City Council of the City of Vernon finds that
none of the records as set forth in Exhibit "A" attached hereto and
made a part hereof by reference (1) affect the title to real property,
or liens thereon; (2) are court records; (3) are records required to be
kept by statute; or (4) are original minutes, ordinances, or
resolutions of the legislative body of the City of Vernon; and
WHEREAS, the City Council of the City of Vernon finds that
all such records are more than two (2) years old; and
WHEREAS, the City Council of the City of Vernon finds that
all such records are no longer required for any purposes of the City of
Vernon and are properly destroyed pursuant to the City's Records
Retention Schedule; and
WHEREAS, the written consent of the City Attorney and the
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heads of each appropriate City department to the destruction of such
records have been obtained.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
and correct.
SECTION 2: The City Council of the City of Vernon hereby
authorizes the destruction by the City Clerk's office of said records
without making a copy thereof.
SECTION 3: The City Council of the City of Vernon finds
that the City Attorney has given his written consent to the destruction
of the records described in Exhibit "A" and that said written consent
is attached hereto and made a part hereof.
SECTION 4: The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and thereafter
the same shall be in full force and effect.
APPROVED AND ADOPTED this 19th day of November, 2003.
ATTEST:
BRUCE V. MALKENHORST, City Clerk
�- EONIS C. MALI�URG, M yor
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon, do
hereby certify that the foregoing Resolution, being Resolution No.
8317, was duly adopted by the City Council of the City of Vernon at a
regular meeting of the City Council duly held on Wednesday,
November 19, 2003, and thereafter was duly signed by the Mayor of the
City of Vernon.
(SEAL)
BRUCE V. MALKENHORST, City Clerk
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WRITTEN CONSENT OF CITY ATTORNEY FOR THE
DESTRUCTION OF CERTAIN CITY RECORDS PURSUANT
TO GOVERNMENT CODE SECTIONS 34090 AND 34090.6
I, the undersigned, as the City Attorney of the City of
Vernon have read Sections 34090 through 34090.7 of the Government Code
of the State of California, and the City's Retention Schedule and do
hereby consent to the destruction of those certain department records
described in Exhibit "A" of the foregoing resolution.
This consent is executed pursuant to Sections 34090 and/or
34090.6 of the Government Code of the State of California and is to be
attached to Resolution No. 8317.
Dated: November 19, 2003
C ly�
ERIC T. F ESCH, City Attorney
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City Clerk/City Administrator's Office
Box # Content Destruction Date
2003-600 City Council Agenda Certificates
12/31/02
from 1988 to 1995 & IDA Agenda
Certificates from 1988 to 1995
2003-601 Finance Agenda Certificates
12/31/02
Personnel Agenda Certificates
Library Agenda Certificates
From 1988 to 1995
2003-602 Tuition Reimbursement Files:
10/31/02
-Dolores Fonseca
-Leonard Grossberg
-Sharon Johnson
-Jesus Martinez
-Elizabeth Quaranta
-Robert Valenzuela
Date
Approval Signature: _/_/_
Customer Service
Box # Content Destruction Date
19997261
Utility
Payments
- July 1999
07/31/02
1999-262
Utility
Payments
- August 1999
07/31/02
1999-263
Utility
Payments
- September 1999
07/31/02
1999-264
Utility
Payments
- October 1999
07/31/02
1999-265
Utility
Payments
- November 1999
07/31/02
1999-266
Utility
Payments
- December 1999
07/31/02
2000-267
Utility
Payments
- January 2000
-07/31/02
2000-268
Utility
Payments
- February 2000
07/31/02
2000-269
Utility
Payments
- March 2000
.07/31/02
2000-270
Utility
Payments
- April 2000
07/31/02
2000-271
Utility
Payments
- May 2000
07/31/02
2000-272
Utility
Payments
- June 2000
07/31/02
2000-273
Utility
Payments
- July 2000
07/31/02
2000-274
Utility
Payments
- August 2000
07/31/03
2000-275
Utility
Payments
- September 2000
07/31/02
2000-276
Utility
Payments
- October 2000
07/31/02
2000-276B
Utility
Payments
- October 2000
07/31/03
2000-277
Utility
Payments
- November 2000
07/31/02
2000-278
Utility
Payments
- December 2000
07/31/02
2000-277
Utility
Payments
Register
07/31/02
2000-278
Utility
Payments
Lockbox Register
07/31/02
2000-279
Co -Generation Reports
thru 6/00
07/31/02
Customer Service Con't
Page 2
Box #
Content
Destruction Date
2001'-279
Utility
Payments
- January 2001
07/31/03
2001-280
Utility
Payments
- February 2001
07/31/03
2001-281
Utility
Payments
- March 2001
07/31/03
2001-282
Utility
Payments
- April 2001
07/31/03
2001-283
Utility
Payments -
May 2001
07/31/03
2001-284
Utility
Payments -
June 2001
07/31/03
Approval Signature: Date`�C12
2`(::
Risk Management/Personnel
Box #
Content
Destruction Date
2000-432
1998 Recruitments
12/31/2002
2000-433
1995 Employee Terminations
12/31/2002
2000-434
1995 Employee Terminations
12/31/2002
2000-435
�a.
1995 Employee Terminations
12/31/2002
2000-436
1995 Employee Terminations
12/31/2002
2000-437
Monthly Report to Council &
12/31/2002
Finance & Closed Liability
Claims 1997
2000-438
1998 Recruitments
12/31/2002
2000-439
1998 Recruitments
12/31/2002
2001-459
1996-1999 Medical,Dental,
01/01/2003
Life,Vision REports
2002-464
1996 Closed Liability Claims
12/31/20002
A-Z
2002-465
1999 Recruitment-Comp.Asst.,
12/31/2002
Eng.Aide,Info.Syst.Analyst,
Pers,Clerk,Water Oper.Sup.
2002-466
1999 Recruitment-P.O./V.S.O.,
12/31/200.2
Syst.Coord.,T/T
2002-474
2000 Recruitment-Act,Clerk-Pt.,
12/31/2002
Act.Clerk.,Utlity Clerk,Pers,
C1erk,Info.Syst.Spec.II,Info.
Syst.Analyst
2002-475
2000 Recruitment -Fire Chief,
12/31/2002
Syst.Coord.,Resource Scheduler
2002-476
2000 Recruitment-P.O./V.S.O:
12/31/2002
Risk Management/Personnel Con't
Page 2
Box # Content Destruction Date
2002-477 2000 Recruitment -Dispatcher, 12/31/2002
Sergeant,Trans,Typist,Fire
Engineer
a
Approval Signature: Date
FINANCE/TREASURER
Box #
Content
Destruction
Date
Prior to
Finance Computer System Backup
7/1/20+03
7/1/1998
Tapes
Prior to
Invoice Files -City Issued
7/1/2003
7/1/2001
(invoices, receipt copies,
requests for invoice from
departments and backup data)
Prior to
Ledgers Reports (expenditure
7/1/2003
7/1/2001
ledgers reports and revenue
ledgers reports)
Prior to
Receipt Files (receipts [white
7/l/2003
7/1/2000
copies], remittance advice, backup
data)
Prior to
Travel & Expense Vouchers
7/l/2003
7/1/2001
Prior to
Warrant Register -Original
7/1/2003
7/1/2001
(includes backup files and Payroll
Warrant Register)