Resolution No. 83201
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RESOLUTION NO. 8320
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON AUTHORIZING THE ISSUANCE OF REQUEST FOR
PROPOSALS FROM QUALIFIED CONTRACTORS TO RENOVATE
CITY HALL HEATING AND VENTILATION SYSTEMS
WHEREAS, the Vernon Community Services & Water Department
needs to renovate the heating and ventilation system on the second
floor of City Hall because the 28-year old volume dampers and
actuators in existing boxes are not functioning properly (hereinafter
referred to as the "HVAC System Renovation"); and
WHEREAS, an energy audit conducted by the Light & Power
Department concluded that changing the motors to variable speed motors
would provide energy efficiencies and cost savings; and
WHEREAS, the City of Vernon is interested in obtaining
proposals from qualified vendors to perform the HVAC System
Renovation; and
WHEREAS, by letter dated November 13, 2003, Bruce V.
Malkenhorst, City Administrator/City Clerk, has recommended that the
City issue Request for Proposals ("RFP") to qualified vendors to
conduct the HVAC System Renovation pursuant to Section 2.29-2 of the
Vernon City Code.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
and correct.
SECTION 2: The City Council of the City of Vernon hereby
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directs the City Administrator/City Clerk, or his designee, to issue
the RFP, a copy of which is attach hereto as Exhibit "A" and made a
part hereof, to one or more qualified vendors and to report to the
City Council on the proposals received with a recommendation for
action.
SECTION 3: The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and
thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this 19th day of November, 2003.
ATTEST:
BRUCE V. MALKENHORST, City Clerk
LEONIS C. MAL URG, M yor
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon,
do hereby certify that the foregoing Resolution, being Resolution No.
8320, was duly adopted by the City Council of the City of Vernon at a
regular meeting of the City Council duly held on Wednesday,
November 19, 2003, and thereafter was duly signed by the Mayor of the
City of Vernon.
(SEAL)
BRUCE V. MALKENHORST, City Clerk
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EXHIBIT
it"
CITY COUNCIL
LEONIS C. MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro-Tem
WM. 'BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL MCCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator/City Clerk
FAX (323) 826-1438
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
REQUEST FOR PROPOSAL
EDUARDO OLIVO
City Attorney
FAX: (562) 869-1883
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 826-1435
KENNETH J. DeDARIO
Director of Light & Power
FAX: (323) 826-1425
STEVEN E.PARKER
Fire Chief
FAX: (323) 826-1407
BRUCE W. OLSON
Police Chief
FAX: (323) 826-1481
The City of Vernon is requesting proposals for renovating of the HVAC systems serving the
second floor of the City Hall as shown on the drawings prepared by GRT and Associates dated
2/12/02.
PROJECT SPECIFICATIONS:
1. Furnish and install one (1) 3 HP Variable Speed Drive for return air system.
2. Furnish and install one (1) 20 HP Variable Speed Drive for supply air system.
3. Furnish and install all controls and general materials necessary to install and connect
drives to specified motors.
4. Furnish and install thirty-three (33) Titus ECT-Tl retrofit pneumatic valves.
5. Furnish and install twenty-one (21) Titus ECT-3LS pneumatic control packages.
6. Furnish and install new flex duct for heating and cooling.
7. Demo existing controls and any unused duct.
8. Provide air balance for VAV boxes and connected supply air grilles for all systems
retrofitted.
9. Provide a one-year warranty on parts and labor.
GENERAL CONDITIONS:
The contractor shall visit site prior to bidding to verify the location, operation, condition and
characteristics of all systems, by the act of submitting a proposal for the work included in this
contract, the contractor shall be deemed to have made such study and examination, and that he is
familiar with and accepts all conditions of the site.
Contractor will furnish all necessary labor, materials, supplies, equipment, transportation and
supervision to complete the project.
Contractor shall be solely responsible for any damaged to existing facilities resulting directly or
indirectly form his operations.
Contractor shall perform any necessary repair works on all existing damages.
Contractor shall properly cover and protect all furnishings and equipment.
Contractor shall arrange with the City to remove any breakable items form the working area.
All work shall be performed by experienced service technicians with minimum of 3 years
experience in HVAC system renovation.
All work, service and repair shall be performed in accordance with all applicable codes and the
manufacture's installation instruction with no additional charge.
Contractor shall guarantee the entire systems unconditionally for a minimum period of one (1)
year after final acceptance.
Contractor will repair/replace all damaged ceiling tiles, wall openings at the end of the job.
The contractor shall agree to provide for emergency repair service within 24 hours of call during
the one-year guarantee period. Should the contractor not respond within the 24 our period, the
City at its own discretion may order the necessary work to be done and pass on the cost to the
contractor and not impair the one-year guarantee requirement. The contractor shall provide a
phone number for emergency calls.
Contractor cannot re -assign any part of this contract out without first obtain the city's approval.
Project will be performed during working hours convenient to the City. Including nights and
weekends with no extra charge.
Contractor shall keep the job site clean of debris, equipment, and surplus materials at the end of
each work shift.
CONTRACTOR SELECTION:
The selection of a contractor to provide services will be based on demonstrated competence,
professional qualifications, staffing and previous experience necessary for the satisfactory
performance of the services required. Prior experience with providing similar services is highly
desirable. The City of Vernon will evaluate the proposals and select the contractor.
BIDDING REQUIREMENTS:
Contractor must hold relevant state licenses. A copy of all relevant licenses shall be submitted
for review.
All firms must meet the minimum requirement outlined in the City of Vernon's insurance
schedule. A copy of this schedule has been provided for review.
All bids must be delivered to the City of Vernon Department of Community Services counter by
Tuesday, January 13, 2004 at 5:00 p.m.
The contact person for this project is Leo Lee who can be reached at (323) 583-8811 extension
217, Monday through Thursday from 7:00 a.m. to 9:00 a.m.