Resolution No. 83431
PA
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RESOLUTION NO. 8343
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND AUTHORIZING THE EXECUTION OF
AN AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES
BY AND BETWEEN THE CITY OF VERNON AND W. KOO &
-ASSOCIATES STRUCTURAL ENGINEERS, INC.
WHEREAS, on March 19, 2003, the City Council of the City of
jVernon adopted Resolution No. 8173 approving the issuance of Request
for Proposals for a consultant to prepare a project report,
environmental document with historical evaluation and preliminary
design for the improvement of the Atlantic Boulevard Bridge over the
Los Angeles River (the "Atlantic Bridge Project"); and
WHEREAS, the RFP was submitted to 35 consulting firms and
responses were received from nine firms which were evaluated by the
Community Services & Water Department and Scott Straub, a Caltrans
Bridge Engineer; and
WHEREAS, the City Council of the City of Vernon does not
intend to accept a proposal based upon the lowest responsible bidder,
but will instead make its decision using the "qualification based
selection" method for obtaining consulting services; and
WHEREAS, the Community Services & Water Department deemed W.
Koo and Associates Structural Engineers, Inc. ("W. Koo") to be the
most qualified and capable consultant submitting a proposal based upon
the department's requirements and specified selection process; and
WHEREAS, Caltrans has reviewed the attached contract and
finds the terms meet with their criteria; and
WHEREAS, by letter dated January 22, 2004, Bruce V.
Malkenhorst, the City Administrator/City Clerk, recommended that a
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Professional Consulting Services Agreement be approved with W. Koo.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
and correct.
SECTION 2: The City Council of the City of Vernon hereby
approves the Agreement for Professional Consulting Services with W.
Koo & Associates Structural Engineers, Inc., a copy of which is
attached hereto as Exhibit "A" and made a part hereof.
SECTION 3: The City Council of the City of Vernon hereby
authorizes the Mayor and the City Clerk to execute said Agreement for,
and on behalf of, the City of Vernon.
SECTION 4: The City Council of the City of Vernon hereby
directs the City Clerk, or his designee, to send one fully executed
Agreement to:
W. Koo & Associates Structural Engineers, Inc.
Attn. Wei T. Koo
600 The City Parkway West, Suite 310
Orange, CA 92868
SECTION 5: The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and
thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this 28th day of January, 2004.
=�^! LEONI S C . MALBORG, Mayovr
ATTEST:
BRUCE V. MALKENHORST, City Clerk
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon, do
hereby certify that the foregoing Resolution, being Resolution No.
8343, was duly adopted by the City Council of the City of Vernon at an
adjourned regular meeting of the City Council duly held on Wednesday,
January 28, 2004, and thereafter was duly signed by the Mayor of the
City of Vernon.
(SEAL)
BRUCE V. MALKENHORST, City Clerk'
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EXHIBIT
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AGREEMENT FOR
PROFESSIONAL CONSULTING SERVICES
THIS AGREEMENT is made, entered into and executed in
duplicate originals, either copy of which may considered and used as
the original hereof for all purposes, as of this day of January,
2004, in the City of Vernon, County of Los Angeles, California
BY AND BETWEEN THE CITY OF VERNON (hereinafter
referred to as "City").
4305 Santa Fe Avenue
Vernon, CA 90058
AND W. KOO & ASSOCIATES STRUCTURAL
ENGINEERS, INC.
600 The City Parkway West,
Suite 310
Orange, CA 92868 (hereinafter
referred to as "Consultant")
WHEREAS, the Atlantic Boulevard bridge, which spans the Los
Angeles River in the City, is on the Federal Highway Administration's
Eligible Bridge List for Highway Bridge Rehabilitation and Replacement
Program funding; and
WHEREAS, in accordance with agreements with the State of
California, acting by and through the Department of Transportation
("Caltrans"), the City will receive funding to determine the necessary
improvements to the Atlantic Boulevard bridge over the Los Angeles
River (the "Project") to allow for the safe and efficient flow of
vehicular traffic; and
WHEREAS, City requested proposals from qualified consultants
to investigate and prepare the necessary reports, evaluations,
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applications and environmental -documentation and obtain the necessary
permits to assist the City in satisfying the requirements for federal
funding and ensure that the improvements conform to all State and
Federal guidelines, a copy of City's Request for Proposal is attached
hereto as Exhibit "A" and incorporated herein by reference as though
fully set forth; and
WHEREAS, Consultant submitted a Project Scope of Work for
the Widening of Atlantic Boulevard Bridge over the Los Angeles River
dated July 21, 2003, which includes a description of the tasks that it
would perform and the attendant costs of each task, a copy of which is
attached hereto as Exhibit "B" and incorporated herein by reference as
though each were fully set forth (hereinafter referred to as the
"Proposal"); and
WHEREAS, Caltrans has forwarded to the City an
"Authorization to Proceed;" and
WHEREAS, a pre -award audit was completed in order to comply
with the Caltrans review procedures; and
WHEREAS, Consultant proposes to use Metropointe Engineers
(roadway/drainage), URS (environmental, traffic and geotechnical), Kel
Survey (survey) and JL Patterson (railroad.coordination) as
subcontractors; and
WHEREAS, Consultant represents that it and the
subcontractors Consultant retains are qualified to perform such
services under this Agreement; and
WHEREAS, City has determined that Consultant has
demonstrated that it has the requisite competency and professional
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qualifications and desires to engage the Consultant for the services
hereinafter described.
NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET
FORTH HEREIN:
1. SCOPE OF SERVICES.
Consultant shall provide the services identified in this
Agreement at the time, place, and in the manner specified in the
Proposal under the direction of City staff.
The services to be performed by Consultant are outlined in
(the Proposal as follows: Task 0, Project Management - administration
and management, project team meetings, subconsultant administration,
establish QC program; Task 1, Preliminary Engineering - project kickoff
meeting/field review/record search, field surveys, traffic study,
preliminary right-of-way (ROW) research and utility coordination,
roadway & drainage, hydraulic/hydrology analysis of LA River and storm
drain design, railroad coordination, geotechnical study, seismic
analysis, draft Project Report, and preparation of HBRR application;
Task 2, Environmental Clearance - data collection and initial meeting
with City staff, preparation of preliminary environmental study (PES),
field review with Caltrans, preparation of environmental technical
Istudies (water quality study, flood plain study, Section 106) and
(preparation of environmental documents; and Task 3, 35% Design
Submittal - permit engineering evaluation report for roadway widening,
preliminary road plans, bridge general plan/bridge type selection, ROW
engineering, refine quality calculations and cost estimates,
constructibility review. Consultant will also provide the following
deliverables: as -built and design data; bridge site survey data,
traffic analysis report; ROW data sheet and utility data sheet;
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geometric roadway concept plan; location hydraulic study, FEMA flood
insurance rate map, storm water data report, NPDES information
submittal form and conceptual drainage map; railroad right of entry
permits; preliminary foundation report; draft seismic retrofit strategy
report and final seismic retrofit strategy report; draft project report
and final project report; approved HBRRP application; Caltrans
preliminary environmental study report; meeting minutes; technical
studies (water quality, floodplain report, HRER, HPSR, APE map and
ASR); MND document, HRER, Caltrans PES forms and APE map; preliminary
roadway plans and estimates; and bridge widening general plans and type
selection report. It is understood and agreed that in the event of a
conflict between the Scope of Work to be performed by Consultant and
Ithis Agreement, the terms of this Agreement shall prevail.
Consultant agrees that all services provided will be
Iconducted by the principal and, if staff members or subcontractors are
Iused, their work will be under the supervision of the principal.
Consultant shall undertake and carry on the work diligently to
conclusion, using that standard of care, skill, and diligence normally
provided by professional person in the performance of such services.
Consultant shall minimize changes to its key project
(personnel. City shall have the right to request key project personnel
Ichanges and to review and approve key project personnel changes
1proposed by Consultant.
2. TIME OF PERFORMANCE.
Consultant's services herewith shall commence upon the full
execution of this Agreement, shall remain in force from the effective
date, and shall expire upon completion according to the Proposal and
acceptance by the City or December 31, 2004, whichever occurs first,
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unless terminated according to Section 10 of this Agreement. The
completion date may be extended upon the written agreement of both
parties to this Agreement.
3. COMPENSATION.
The City shall reimburse the Consultant for the actual costs
11(labor, fixed fee, subcontractor and other direct costs) incurred by
the Consultant in the performance of the work under this Agreement, in
an amount not to exceed Two Hundred Eighty -Five Thousand Five Hundred
Twenty -One Dollars and No Cents ($285,521.00). Actual costs shall not
exceed the estimated wage rates and other costs set forth in the
Consultant's Proposal. The City shall compensate Consultant in the
manner and in the amounts specified in the cost schedule set forth in
the Proposal for Task 0 through Task 3, including subtasks. If, at
any time, Consultant estimates the cost of performing the services
described in Exhibit "B" will exceed the budget for such services
including approved additional compensation, Consultant shall notify the
City immediately in writing indicating the additional amount necessary
to complete the service. Any costs incurred by Consultant in excess of
the aforesaid limitation without the express written consent of the
City shall be at Consultant's own risk.
4. METHOD OF PAYMENT.
Within thirty (30) days after the last day of any month
in which services have been performed or costs incurred hereunder,
Consultant shall submit an invoice to the City stating the amount due
Consultant. Invoices shall contain an itemization of the tasks and
subtasks performed, directly related job expenses, subcontractor
charges incurred by Consultant for which compensation is due, and an
estimate of the percentage completed for each milestone, task or
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subtask. Consultant shall be responsible for paying any subcontractors
used in the performance of this Agreement. Subcontractors shall not
billthe City directly.
The City shall independently review each invoice submitted by
the Consultant to determine if said invoice is in compliance with all
provisions of this Agreement. All Consultant costs and expenses and
any subcontractor costs and expenses must be in accord with the
Contract Cost Principles and Procedures of the Federal Acquisition
Regulations System, 48 CFR, Chapter 1, Part 31, et seq., Uniform
Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments, 49 CFR Part 18. Any costs and expenses
for which payment has been made to Consultant and/or Consultant's
subcontractors that are determined by subsequent audit to be
unallowable are subject to repayment by Consultant and/or Consultant's
subcontractors to the City. The eligibility requirements for
subcontractor cost and expenses, as described in this section, must be
contained in all subcontracts of Consultant. Further, all subcontracts
of Consultant must include a provision mandating reimbursement of City
for any costs for which payment has been made that are determined to be
unallowable by subsequent audit.
In the event that the City disputes any costs or
expenses in any invoice, the City shall notify Consultant within thirty
(30) days of receipt by the City of said invoice. The City shall
process the undisputed portions of said invoice. Payment to the
Consultant for services performed pursuant to this Agreement shall not
be deemed to waive any deficiencies in services performed by
Consultant.
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5. CHANGES AND EXTRA SERVICES.
City reserves the right to request changes in the services to
be performed by Consultant. All such changes shall be incorporated in
written change orders executed by City and Consultant that shall
Specify the changes ordered and the parties shall mutually negotiate an
adjustment of compensation and completion time if required thereof.
Consultant shall only perform additional services during this time
period when requested by City Administrator and/or the Director of
Community Services.
Any services added to the scope of this Agreement by a change
order shall be executed under all applicable conditions of this
Agreement. Consultant should be paid according to the fee schedule in
Exhibit "B." No claim for additional compensation for services or
extension of time shall be recognized unless contained in a duly
executed change order.
6. MAP, DRAWING AND PHOTOGRAPH QUALITY.
Maps, drawings and photographs produced by the Consultant
and/or its subcontractors shall conform to the best standards of that
profession. Information shall be organized in a logical and systematic.
manner. Drawings shall contain as much information on a single drawing
as can be done without impairing clarity and quality.
7. PROFESSIONAL ABILITY OF CONSULTANT.
City has relied upon the professional training and ability of
Consultant to perform the services hereunder as a material inducement
to enter into this Agreement. Consultant shall therefore provide
properly skilled professional and technical personnel to perform all
services under this Agreement. All work performed by Consultant under
this Agreement shall be in accordance with applicable legal
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requirements and shall meet the standard of quality ordinarily to be
expected of competent professionals in Consultant's field of expertise.
8. PRODUCTS OF CONSULTING.
a. All products of consulting services, including but
not limited to those identified as "deliverables" in the Proposal shall
become the property of the City and the original copies shall be
delivered to the City before the end of the performance of this
Agreement. Copies of all computer and manual databases, maps,
photographs, designs, design surveys, plans, drawings, reports,
progress reports, cost estimates, meeting notes, meeting agendas,
visuals, presentation materials, correspondence, notifications, legal
descriptions, plats, parcel closures and the resident engineer's
pending file shall be made available to the City.
9. CONSULTANT'S BOOKS AND RECORDS.
a. Consultant shall maintain any and all documents and
records demonstrating or relating to Consultant's performance of
services pursuant to this Agreement. Consultant shall maintain any and
all ledgers, books of account, invoices, vouchers, canceled checks, or
other documents or records evidencing or relating to work, services,
expenditures and disbursements charged to the City pursuant to this
Agreement. Any and all such documents or records shall be maintained
in accordance with generally accepted accounting principles and shall
be sufficiently complete and detailed so as to permit an accurate
evaluation of the services provided by Consultant pursuant to this
Agreement. Any and all such documents or records shall be maintained
for not less than four years from the date of final payment made in
accordance with this Agreement and to the extent required by laws
relating to audits of public agencies and their expenditures.
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b. Any and all records and documents required to be
maintained pursuant to this section shall be made available for
inspection, audit and copying, at any time during regular business
hours, upon written request by the City or its designated
representatives or representatives of any governmental entity,
including the Federal Highway Administration and Caltrans, that is
providing funding for the City's project, if a portion of such funding
is used to compensate Consultant hereunder. Copies of such documents
or records shall be provided directly to the City for inspection, audit
and copying when it is practical to do so; otherwise, unless an
alternative is mutually agreed upon, such documents and records shall
be made available at Consultant's address indicated for receipt of
Inotices in this Agreement.
C. Where the City has reason to believe that any of
the documents or records required to be maintained pursuant to this
section may be lost or discarded due to dissolution or termination of
Consultant's business, the City may, by written request, require that
custody of such documents or records be given to the requesting party
and that such documents and records be maintained by the requesting
party. Access to such documents and records shall be granted to the
City, as well as to its successor -in -interest and authorized
representatives.
10. TERMINATION. This Agreement may be terminated by the
City without cause on fifteen (15) days written notice to Consultant.
Upon termination of this Agreement, all property belonging to the City
which is in the Consultant's possession shall be returned to the City.
Consultant shall furnish to the City a final invoice for work
performed and expenses incurred by Consultant, prepared as set forth
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in Section IV of this Agreement. This final invoice shall be reviewed
and paid in the same manner as set forth in Section IV of this
Agreement.
In the event the Agreement is terminated for the convenience
of the City, the Consultant shall be paid for the percentage of work
completed, relative to the total work effort called for under this
Agreement, and for termination costs.
Within thirty (30) days of the date the Consultant is
notified of early termination for the convenience of the City, the
Consultant shall prepare and submit to the City, for approval, two (2)
separate supplemental cost proposals: (1) a final revised cost
proposal for all project -related costs to the revised termination
date, and (2) a cost proposal specifically addressing the termination
settlement costs only.
Termination settlement expenses will be reimbursed in
accordance with 48 CFR, Federal Acquisition Regulations System,
Chapter 1, Part 31. Subpart 31.205-42(c) dealing with initial costs
is not applicable to Architectural and Engineering contract
terminations.
11. NOTICES. Notices to the parties,. unless otherwise
requested in writing, shall be sent to:
City: CITY OF VERNON
ATTN: BRUCE V. MALKENHORST
CITY ADMINISTRATOR
4305 SANTA FE AVENUE
VERNON, CA 90058-0805
Consultant: W. KOO & ASSOCIATES STRUCTURAL ENGINEERS, INC.
ATTN: WEI T. KOO
600 THE CITY PARKWAY WEST, SUITE 310
ORANGE, CA 92868
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12. CONFIDENTIAL INFORMATION.
A. Access to Confidential Information. City may
provide Consultant and/or subcontractors with, or allow Consultant
access to, certain information not available to the public concerning
City, or businesses located in City. The information may include
company information, taxes, sales, value of assets, or other such
information. All such information shall be known as "Confidential
Information" and may not be used to circumvent the responsibility of
either party to this Agreement.
B. No Disclosure. Except as expressly permitted,
Consultant and/or its subcontractors shall not disclose, permit the
disclosure of, release, disseminate, or transfer, whether orally or by
any other means, any part of such Confidential Information to any
other person or entity, whether corporate, governmental, or
individual, without the express prior written consent of an authorized
representative of City. Consultant and/or its subcontractors shall
return any written Confidential Information and all copies made
of such items to City upon City's written request, but in any event
not later than the date that Consultant has performed all services to
be performed pursuant to this Agreement. Consultant hereby agrees that
such Confidential Information and any documents provided may be used
by Consultant and/or its subcontractors only as authorized by City.
Consultant shall include a contractual provision in its contract with
any subcontractor that binds the subcontractor to these nondisclosure
requirements. Consultant shall take reasonable measures to avoid any
disclosure of any such Confidential Information to any unauthorized
Person.
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C. Court Ordered Disclosure. Consultant shall
immediately notify City of any court order or subpoena requiring
disclosure of Confidential Information, and shall cooperate with legal
counsel in the appeal or challenge of any such order or subpoena.
Consultant may only disclose Confidential Information required to be
disclosed pursuant to court order or subpoena after legal counsel has
exhausted any lawful and timely appeal or challenge.
D. Remedies. In addition to any other remedies that
it may have at law or in equity, City shall be entitled to a temporary
and permanent injunction by a court of competent jurisdiction against
any breach or threatened breach of the Confidential Information
provisions of this Agreement. Consultant acknowledges that in case of
such breach or threatened breach of said provisions, City would have
no adequate remedy at law.
13. RIGHT OF WAY PROCESS.
The parties herein agree that they will proceed with and
follow the rules and regulations provided for by the U.S. Federal
Highway Department and Caltrans that will be applicable to obtaining
right-of-way for the Project, and that no pre -approvals have been
given to the Project in this Agreement.
14. NO PRE -COMMITMENT OR PRE -APPROVAL.
The City agrees that the Agreement herein does not require
the City to construct the Project and that the City will exercise its
full and complete discretion in making its determination to approve
the Project after the conclusion of the circulation of the
environmental documents and the public processes that are necessary
thereto. Further, the City will take into consideration all of the
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impacts and mitigation issues that are described in the environmental
documents prior to making a final decision on the Project.
15. HAZARDOUS MATERIALS.
Consultant shall have no responsibility for the discovery,
presence, handling, removal or disposal of, or exposure of persons to
hazardous materials in any form at the project site(s).
16. CONSTRUCTION MEANS AND METHODS.
Consultant shall not have control or charge of and shall
not be responsible for the actual construction means, methods,
techniques, sequences or procedures, or for safety measures,
precautions and programs including enforcement of Federal and State
safety requirements, implemented in connection with construction work
performed by City's construction contractors. Nor shall Consultant be
responsible for the supervision of City's construction contractors,
subcontractors or any of their employees, agents and representatives of
such contractors, or for inspecting machinery, construction equipment
and tools used and employed by contractors and subcontractors on City's
equipment and tools used and employed by contractors and subcontractors
on City's construction projects. In no event shall Consultant have the
right to stop the work of any of City's construction contractors or
subcontractors. In no event shall Consultant be liable for the acts or
omissions of any construction contractors who are not retained by
Consultant, their subcontractors, any of their agents or employees, or
any other persons or entities performing any work related to this
project, or for the failure of any of them to carry out construction
work under contract with City.
17. RESPONSIBILITY FOR CONSTRUCTION ESTIMATE.
Since Consultant has no control over local conditions, the
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cost of labor, materials, equipment or services furnished by others,
or over competitive bidding or market conditions, Consultant cannot
guarantee that the construction contractor's bids or the actual cost
to the City will be the same as the Consultant's projected
construction cost. Nevertheless, Consultant will use any and all
appropriate industry practices to formulate its construction cost
1projections.
18. GENERAL PROVISIONS.
A. Independent Contractor. At all times during the
term of this Agreement, Consultant shall be an independent contractor
and shall not be an employee of City. City shall have the right to
control Consultant only insofar as the results of Consultant's services
rendered pursuant to this Agreement; however, City shall not have the
right to control the means by which Consultant accomplishes services
rendered pursuant to the Agreement except to the extent that such
services involve the use of City property or Confidential Information.
B. Consultant Not A ent. Except as City may specify
in writing, Consultant shall have no authority, express or implied, to
act on behalf of City in any capacity whatsoever as an agent.
Consultant shall have no authority, express or implied, pursuant to
this Agreement to bind City to any obligation whatsoever.
C. Indemnification. Consultant shall indemnify,
defend, protect and hold City and its officers, agents and employees,
free and harmless from and against any and all claims, demands,
losses, damages, liabilities, fines, charges, penalties, orders,
judgments and all costs and expenses incurred in connection therewith,
including reasonable attorney's fees and costs of defense arising,
directly or indirectly, in whole or in part, out of the negligent or
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wrongful acts of Consultant or its subcontractors, employees or agents
in the performance of services under this Agreement, except to the
extent arising from or caused by the sole active negligence or willful
misconduct of City, its officers, agents or employees.
D. Insurance. Prior to commencing work hereunder,
the Consultant shall provide City with proof of insurance providing
and maintaining the coverages and endorsements set forth in the
Insurance Schedule attached hereto as Exhibit "C" and made a part
hereof by reference. Said proof of insurance shall also provide that
said policy or policies shall not be canceled or materially reduced in
coverage without giving at least thirty (30) days prior written notice
to City. If Consultant fails to provide proof of insurance coverage
as specified above, City may, at its sole discretion, terminate this
Agreement immediately.
Consultant shall not permit a subcontractor or vendor
to perform work on City premises unless and until a certificate of
linsurance is obtained showing that such subcontractor or vendor has
worker's compensation coverage. If Consultant employs subcontractors
as part of the services rendered, Consultant's protective coverage is
required. Consultant may include all subcontractors as insureds under
its own policy or shall furnish separate insurance for each
subcontractor, meeting the requirements set forth herein.
E. Governing Law. The validity, interpretation and
performance of this Agreement shall be controlled and construed under
the laws of the State of California as enacted and in force at the
time this Agreement is fully executed.
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F. Assignment and Subcontracting Prohibited.
With the exception of the work to be performed by the
following subcontractors: Metropointe Engineers, URS, Kel Survey and
JL Patterson, Consultant may not assign or subcontract any right or
obligation pursuant to this Agreement, without the express written
consent of the City. Any other attempted or purported assignment of
any right or obligation pursuant to this Agreement shall be void and
of no effect.
The Consultant shall perform the work contemplated with
resources available within its own organization and no portion of the
work pertinent to this Agreement shall be subcontracted without
written authorization by the City, except that which is expressly
identified in the Consultant's Cost Proposal.
Any subcontract in excess of $25,000, entered into as a
result of this Agreement, shall contain all the provisions stipulated
in this Agreement to be applicable to subconsultants.
Any substitution of subconsultants must be approved in
writing by the.City in advance of assigning work to a substitute
subconsultant.
G. Amendments. All changes or modifications to this
Agreement shall be in writing stating that it is an amendment to this
Agreement and shall be signed by both parties or their duly authorized
agents. This Agreement shall not be modified through course of
dealing, usage or trade.
H. Entire Agreement. This Agreement constitutes the
complete and final expression of the agreement of the parties and is
intended as a complete and exclusive statement of the terms of their
agreements and supersedes all prior and contemporaneous offers,
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promises, representations, negotiations, discussions, communications
and agreements which may have been made in connections with the
subject matter hereof. All exhibits are incorporated by reference.
Consultant represents that in entering into this Agreement, it has not
relied on any previous representations or understandings of any kind
or nature.
I. Benefit of Agreement. This Agreement shall bind
and benefit the parties hereto and their heirs, successors, and
permitted assigns.
J. Forum Selection. Any action brought relating to
this Agreement shall be brought and held exclusively in a State Court
in the County of Los -Angeles, California.
K. Recitals. All recitals are incorporated by
reference.
L. Waiver. Any waiver at any time by either party of
its rights with respect to a default under this Agreement, or with
respect to any other matters arising in connection with this
Agreement, shall not be deemed a waiver with respect to subsequent
default or other matter.
M. Force Majeure. Neither Party shall be considered
in to be in default in any of its obligations under this Agreement
when a failure of performance shall be due to an uncontrollable force.
The term "uncontrollable force" shall mean any cause beyond the
control of the party affected, including, but not restricted to,
flood, earthquake, storm, fire, lightening, epidemic, war, riot, civil
disturbance or disobedience, labor dispute, labor material shortage,
sabotage, federal, state, or municipal action, statute, ordinance, or
regulation, embargoes of the United States Government or any other
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government, which by exercise of due diligence such party could not
reasonably have been expected to avoid and by exercise of due
diligence has been unable to overcome. Either party rendered unable
to fulfill any of its obligations under this Agreement by reason of an
uncontrollable force, shall give written notice within five (5)
Business Days of such fact to the other party and shall exercise due
diligence to remove such inability with all reasonable dispatch.
IN WITNESS WHEREOF, the parties have caused this Agreement to
be executed by and through their authorized officers on the date, month
and year first written above.
ATTEST:
IBRUCE V. MALKENHORST, City Clerk
JAPPROVED AS TO FORM:
EDUARDO OLIVO, City Attorney
CITY OF VERNON
LEONIS C. MALBURG, Mayor
W. KOO & ASSOCIATES STRUCTURAL
ENGINEERS, INC.
By:
Print Name: Z!��'
Title,
By:
Print Nam .
5 , fir+
Title: a Pre,fea I'2 ,.
EXHIBIT
0
THE CITY OF VERNON
COMMUNITY SERVICES & WATER DEPARTMENT
SEEKS PROPOSALS FROM QUALIFIED CONSULTANTS TO
PREPARE A PROJECT REPORT, ENVIRONMENTAL, DOCUMENT
WITH HISTORICAL EVALUATION, AND PRELIMINARY DESIGN
FOR THE Il"ROVEMENT OF THE ATLANTIC BLVD BRIDGE
OVER THE LOS ANGELES RIVER
Table of Contents
1.0 Introduction
2.0 Project Background
3.0 Selection Process, Criteria, and Schedule
4.0 . Proposal Contents
5.0 Scope of Work
6.0 Compensation
2
1.0 Introduction
The City of Vernon is soliciting proposals from qualified firms for the investigation and
assessment of the Atlantic Blvd Bridge over the Los Angeles River. The Atlantic Blvd Bridge in
the City of Vernon is inadequate for the projected traffic volume of vehicles and trucks. In
addition, the bridge must be brought up to structural standards for the projected traffic loads and
for seismic design requirements. The City of Vernon recently acquired ownership of this major
bridge structure and has received a discretionary bridge grant to determine the necessary
improvements to the bridge to provide safe and efficient vehicular travel over the Los Angeles
River.
A detailed scope of work is included in Section 5.0 of this RFP.
Five copies of the proposal should be submitted by 2:00 P. M. on May 7, 2003 to:
Samuel Kevin Wilson, P. E. Director of Community Services
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
A Pre -proposal conference for this project will be held on April 9, 2003 at 9:00 am at the
Vernon City Hall, 4305 Santa Fe Avenue, Vernon, CA. All questions must be in writing.
Requests to review documents should be directed to Kevin Wilson, Director of Community
Services (323) 583-8811, Ext. 245. Services provided under this agreement will be coordinated
and overseen by the City of Vernon, Department of Community Services.
2.0 Background
2.1 City of Vernon
The City of Vernon's primarily an industrial City located approximately 5 miles
southeast of downtown Los Angeles. The City has a small residential population, but is home to
1,200 businesses employing 55,000 people. Vernon was incorporated in 1 I and consists of
approximately 5 square miles within a built out environment.
2.2 Purpose
The City requests written proposals from consultants to provide the Project Report,
Environmental Document and Preliminary Design Recommendations for the Atlantic Blvd
Bridge Improvement. The reports will investigate the future vehicular needs of this bridge and
provide detailed recommendations for the improvements required for the bridge to satisfy the
traffic requirements, safety requirements, structural requirements and seismic requirements
established by CalTrans, the surrounding agencies and concerned organizations. The reports
shall include detailed analysis, assessment and recommendations for the specific type of
rehabilitation and/or replacement of the bridge to satisfy all the requirements for Federal Funding
through the Highway Bridge Rehabilitation/Replacement (HBRR) program and other similar
programs.
3.0 Selection Process, Criteria and Schedule
3.1 Vernon Selection procedures
Vernon will appoint a panel of technical representatives, to serve as the selection
recommendation panel for this professional service contract.
The selection recommendation panel will evaluate the written proposals based on the
selection criteria listed in Exhibit 2. The selection recommendation panel may then interview
short-listed consultants. The panel will make a recommendation to the City Council as to the
most qualified firm. Vernon professional service selections will be qualifications -based. Subject
to approval by the Council, Vernon will enter into negotiations with the most qualified firm. The
goal is to obtain City Council approval as soon- as possible after negotiations. The expected
schedule for the selection process is attached as Exhibit 3.
3.2 Contract Format
Vernon maintains a standard form of agreement which requires specific insurance and
indemnification. A copy of a standard form of agreement is attached as Exhibit 5. Firms shall
identify any exceptions or conditions which would prevent their being able to enter into an
agreement with Vernon at the interview. The form of contract will be on a time and materials
basis with a maximum authorized amount. The selected consultant may be subject to pre -award
and post -completion audits.
3.3 Funding Sources
Funding for this project is expected to come from Federal and local funding sources.
4.0 Proposal Contents
4.1 Identification
Identify the prime consultant (name of firm, address, telephone and fax numbers). Please
indicate whether the firm is a corporation, joint venture, partnership or sole proprietorship. Please
provide the same information for all sub -consultants that will be participating in this project as
part of the consulting team. Exhibit 4 listing each team member should be submitted with the
proposal.
4
4.2 Team Organization
Provide an organization chart showing the relationship of all sub -consultants to the prime
consultant and with each other. Specify the names of key staff that will be assigned to perform
the work.
4.3 Form 255
Please submit updated Standard Form 255 for all firms that are part of the proposed team.
For 255 resumes should be submitted only for the key people identified on the Organization
Chart. These forms will be the primary basis for determining the qualifications of the firms and
key staff. Sections 9 and 10 of Form 255 are not required. Form 254 is not required.
4.4 DBE Participation
Congress passed legislation in 1981 that required goals to be set for Disadvantaged
Business Enterprises (DBE 's) in all federally funded and partially federally funded contracts.
The City's DBE goal is set at 13%. Goals are established by the Contract Manager and the
Division of Civil Rights/District Civil Rights Liaison regardless of amount of the contract.
It is the contractor's responsibility to make a sufficient portion of the work available
subcontractors and suppliers and to select those portions of the work or material needs so as to
ensure meeting the established goals required in the contract. Bidders must indicate in the
bid/cost proposal the percent of participation expected to be attained. In the event of a
prospective bidder's inability to: meet the established goals, a Good Faith Effort (GFE) must be
made.
4.5 Project Understanding and Proposed Approach
Describe the basic approach for completing the scope of work for the project. In addition,
briefly discuss issues, specific to this assignment, considered critical to on -time and on -budget
performance of the work and how those issues will be managed.
4.6 Proposal Length
.The proposal, excluding Form 255's and DBE Certifications, should not exceed 20 pages.
5.0 Scope of Work
5.1 Project Background
The project is being funded via Federal and local monies. Therefore, the consultant
selected for this project will be required to adhere to Caltrans guidelines. Specifically, those
stated in the Caltrans Local Assistance Procedures Manual.
5
5.2 Required Tasks
Selected consultant will be required to perform at minimum the following tasks:
• Prepare a Project Report detailing the recommended improvements and their costs.
The report shall consider structural requirements for the future vehicular volumes and
types and the seismic design parameters for this type of bridge.
Prepare an Environmental Document based on the impacts of the project. The
Environmental Document may be a mitigated negative declaration, environmental
assessment, or EIR/EIS. The Environmental Document required shall be coordinated
with the Project Report and complete enough to qualify the project to secure design
and construction funding. The cost proposal shall include the cost to prepare each
type of document.
• A historical evaluation shall be made to satisfy the State Historical Preservation
Office and included with the Environmental Document.
• Prepare a preliminary design for the bridge. Determine the load capacity of the
proposed bridge and describe in detail the requirements for widening and
strengthening. An analysis and recommendation for rehabilitation or replacement and
detailed recommendations for design and costs of various alternatives.
• The reports, plans and specifications shall be to CalTrans Standards. The cost
.proposal shall be separated into a minimum of three categories corresponding to the
three major tasks
5.3 General Requirements
Coordination with Vernon. Due to the expedited schedule, a high degree of
coordination with City of Vernon staff and regulatory agencies will be required.
CADD. Vernon has adopted CADD drafting and file management standards based on
AutoCAD software. Submittal of final plans in compatible electronic format is required.
The Consultant will provide a plan for management, coordination and control to ensure
successful and timely completion of this project.. The Consultant selected will prepare a detailed
work plan, including schedule and cost breakdown for each task. The Consultant and the
Technical Advisory Committee shall meet and review all required reports. Consultant will be
responsible for preparing and keeping a record of meeting minutes. Consultant invoices shall be
prepared to show cost against project milestones.
5.4 Caltrans and FHWA Requirements
The selected consultant must comply with all federal and state requirements including but
not limited to the Uniform Act, Title VI and 49 CFR 24, SHWA Project Development Guide,
Chapter 9 and Caltrans Right of Way Manual.
C
6.0 Compensation
The professional fees shall be submitted in a separate sealed envelope. The fees for
the completed scope of work shall be on a cost plus fixed fee basis for all tasks of the work
including incidental expenses. A fixed fee for meetings beyond that in the scope of work shall be
Provided. For -the purpose of evaluation, the fix fee shall be segregated into. major tasks.
For the purpose of evaluation and extra work, if any, the hourly rates by discipline,
by task and incidental fees shall be provided. Extra work is only that work approved in writing
by the City beyond the scope of the project. The scope of work includes, but is not limited to, all
work tasks, plans revisions, regulatory agency requirements, and work necessary to correct errors
and omissions.
LIST OF ATTACIIIVIENTS
Exhibit 1 - Location Map
Exhibit 2 - Selection Criteria
Exhibit 3 - Proposed Schedule
Exhibit 4 - Work Performance List
Exhibit 5 — Sample Agreement
LOCATION MAP EXIMIT 1
for Project Report
the Los Angeles River and Environmental Document for Atlantic Boulevard Bridge Over
the
(See Attached)
7
SELECTION CRITERIA EXHIBIT 2
eos Angeles River
for Project Report a
the
nd Environmental Document for Atlantic Boulevard Bridge Over
the L
Criteria (a) (b) (a) X (b)
Weight Score Weighted
(0-10) Score
I. Project Manager
• Qualifications & Relevant Experience
• Unique Qualifications for the Project
• Time Commitment for the Project
2. Project Team
• Qualifications & Relevant Individual
Experience
• Unique Qualifications of Key Members
for the Project
• Time Commitment of Key Members
• Organization Chart
2.0
2.0
3. Consultant Firm Capabilities 1.0
• Demonstrated Capability on Similar
Recent Project
• Management and Organization Capabilities
4. Project Understanding and Approach 4.0
• Demonstrated Knowledge of the Work
• Knowledge of State and Local Procedures
• Management Plan for Timely Completion
• Ability and Willingness to Respond Timely
To City of Vernon Requirements
• Ability to Interface with Other City of Vernon
Consultants, Public Agencies, Private Owners
5. DBE
• Compliance with DBE Goals 1.0
TOTAL 10.0
E
PROPOSED SCHEDULE EXHIBIT 3
RFP For Project Report and Environmental Document for Atlantic Boulevard Bandini
Boulevard - 710 Improvements and Annexation
Mazch 20.2003 Mail RFP to consultants and advertise availability
April 9.2003 Pre -proposal Conference
May� Due date for proposals
Mav 8-14 2003 Interviews of short-listed firms. Interview panel to develop
recommendation to award a consultant contract
June 18, 2003 City Council meeting to award consultant contract
October 31, 2 003 Project Completion
9
WORK PERFORMANCE EX MIT 4
RFP for Project Report and Environmental Document for Atlantic Boulevard Bridge Over
the Los Angeles River
Name and Address DBE Approximate Work Performed
(Type) % of Contract
2
3.
4.
5.
1.1
7.
8
10
SAMPLE AGREEMENT EXIRBIT 5
RFP for Project Report and Environmental Document for Atlantic Boulevard Bridge Over
the Los Angeles River
(See attached)
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SjkMPLE CONTUC)�*'
AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES
THIS AGREEMENT is made, entered into and executed in
duplicate originals, either copy of which may be considered and used as
the original hereof for all purposes, as of this day of
'
200in the City of Vernon, California
BY AND BETWEEN THE CITY OF VERNON, (hereinafter
referred to as "the City")
4305 Santa Fe Avenue
Vernon, California 90058
AND
(hereinafter
referred to as "Consultant")
RECITALS
WHEREAS, (description of consulting services required by the
City); and
WHEREAS, [description of the process the City used to obtain
proposals]; and
WHEREAS, Consultant submitted a proposal to City -dated
200_ ("the Proposal") which includes a description of the
proposed services and'a costs proposal, a copy of which is attached
hereto as Exhibit "A" and incorporated herein by this reference as
though fully set forth at length; and
WHEREAS, Consultant represents that it is qualified to
perform such services under this Agreement for Professional Consulting
Services (hereinafter "Agreement"); and
WHEREAS., the City desires to retain Consultant to perform the
services described herein.
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W.
NOW THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET
11 FORTH HEREIN:
1. SCOPE OF SERVICES.
Consultant shall perform the services outlined in the
Proposal, including, but not limited to [description of services to be
provided] as identified therein. [Services not included in the
Proposal, but which may be requested are:
mJ It is
understood and agreed that in the event of a conflict between the
Proposal and this Agreement, the terms of this Agreement shall prevail.
Consultant agrees that all services provided will be
conducted by the principal and, if staff members or approved
subcontractors are used, their work will be done under the supervision
of the principal. .Consultant shall undertake and carry on the work
diligently to conclusion, using that standard of care, skill, and
diligence normally provided by such a professional in the performance
of such services.
2• PROGRESS REPORTS.
Consultant shall meet with City staff as indicated in the
Proposal, or upon City's request, in order to provide reports or
information concerning the services being performed by Consultant under
this Agreement.
3. TIME OF PFR�nunan*irc
Consultant's services herewith shall commence upon signing of
the Agreement by both par -ties and shall end when Consultant has
completed the work on the Tasks in the Proposal, unless the Agreement
Ls otherwise terminated or extended.
4AMPLE CONTRACT
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4. COMPENSATION.
A. Consulting Fees & Expenses.
1. The City will pay Consultant on a time -and -
material basis according to the Fee Schedule, a copy of which is
attached hereto as Exhibit "B" and incorporated herein by this
reference as though fully set forth at length. The total amount to be
paid to Consultant for services under this Agreement, regardless of any
changes in the Fee Schedule, shall not exceed
($ ). If changes or extra services are requested by the City
pursuant to Paragraph 6 of the Agreement, then the City shall pay for
those services on a time and material basis according_to the hourly
rate identified in Exhibit "B" which is attached hereto and
incorporated herein by this reference as though fully set forth at
length.
B. Other Expenses.
Any other expenses not identified in the
Proposal may only be billed if written approval has been obtained from
the City Administrator in advance.
5. METHOD OF PAYMENT.
Consultant shall submit within thirty (30) days after the
last day of any month in which services have been performed or costs
incurred hereunder an invoice to the City for payment. Invoices shall
contain an itemization of services rendered, directly related job
expenses and subcontract charges incurred by Consultant for which
compensation is due, and an estimate of the percentage completed for
each milestone or task. Consultant shall be responsible for paying any
subcontractors used in the performance of this Agreement.. Sub-
contractors shall not bill the City directly.
SAMPLE CONTRACT
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Payment of the invoice shall be made upon acceptance and
approval by the City within thirty (30) days of receipt. The City's
approval of the invoice shall not be unreasonably withheld.
6. CHANGES AND EXTRA SERVICES.
The City reserves the right to request changes in the
services to be performed by Consultant. All such changes shall be
incorporated in written change orders executed by the City and
Consultant that shall specify the changes ordered and the parties shall
mutually negotiate an adjustment of compensation and completion time if
required thereof. Consultant shall only perform additional services
during this time period when requested by the City Administrator and/or
the Director of Community Services.
Any services added to the scope of -this Agreement by a change
order shall be executed under all applicable conditions of this
Agreement. Consultant should be paid according to the fee schedule in
Exhibit "B." No claim for additional compensation for services or
extension of time shall be recognized unless contained in a duly
executed change order.
7. PRODUCTS OF CONSULTING.
1. All products of consulting services, with the
exception of computer software developed by the Consultant and/or its
subcontractors, shall become the property of the City and the original
copies shall be delivered to the City by Consultant before the end of
the performance of this Agreement. Computer software shall remain the
property of the Consultant and/or its subcontractors, except for the
City's continued right to use said software at no extra cost. Copies
of all daily field summary reports, field memoranda, field and
laboratory test results, and final reports shall be made available to
SAMPLE CONTRACT
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11the City.
8. CONFIDENTIAL INFORMATION.
1. Access to Confidential Information. The City may
provide Consultant and/or its approved subcontractors with, or allow
Consultant access to, certain information not available to the public
concerning the City, or businesses located in the City. The
information may include company information, taxes, sales, value of
assets, or other such information. All such information shall be known
as "Confidential Information" and may not be used to circumvent the
responsibility of either party to this Agreement.
2. No Disclosure. Except as expressly permitted,
Consultant and/or its subcontractors shall not disclose, permit the
disclosure of, release, disseminate, or transfer, whether orally or by
any other means, any part of such Confidential Information to any other
person or entity, whether corporate, governmental; or individual,
without the express prior written consent of an authorized
representative of the City. Consultant shall return any written
Confidential Information, and all copies made of such items, to the
City upon the City's written request, but in any event not later than
the date that Consultant has performed all services to be performed
pursuant to this Agreement. Consultant hereby agrees that such
Confidential Information and any documents provided may be used by
Consultant and/or its subcontractors only as authorized by the City.
consultant shall include a contract provision in its contract with each
and every subcontractor that binds the subcontractor to this non-
iisclosure requirement. Consultant shall take reasonable measures to
avoid any disclosure of any such Confidential Information to any
znauthorized person.
iAMPLE CONTRACT
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:A
3. Court Ordered Disclosure. Consultant shall
immediately notify the City -of any court order or subpoena requiring
disclosure of Confidential Information, and shall cooperate with the
City's legal counsel in responding to any such order or subpoena.
Consultant may only disclose such Confidential Information required to
be disclosed pursuant to court order or subpoena after legal counsel
has exhausted any lawful and timely appeal or challenge.
4. Remedies. In addition to any other remedies that
it may have at law or in equity, the City shall be entitled to a
temporary and permanent injunction by a court of competent jurisdiction''
against any breach or threatened breach of the Confidential Information
provisions of this Agreement. Consultant acknowledges that in case of
such breach or threatened breach, the City would have no adequate`
remedy at law.
9• INDEMNITY AND INSURANCE.
1. Indemnification of City. Consultant shall
indemnify, defend, protect and hold the City and its officers, agents
and employees, free and harmless from and against any and all claims,
demands, losses, damages, liabilities, fines, charges, penalties,
orders, judgments and all costs and expenses incurred in connection
therewith, including reasonable attorney's fees and costs of defense
arising, directly or indirectly, .in whole and in part out of the
negligent services or willful misconduct of the Consultant or its
subcontractors, employees or agents in the performance of services
under this Agreement, except to the extent arising from or caused by
the sole active negligence or willful misconduct of the City, its
Dfficers, agents or employees.
3AMPLE CONTRACT
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2. Insurance. Prior to commencing work hereunder,
Consultant shall provide the City with proof of insurance providing and
maintaining the coverage and endorsements set forth in the Insurance
Schedule attached hereto as Exhibit "C" and made a part hereof by
reference. Said proof of insurance shall also provide that said policy
or policies shall not be canceled or reduced in -liability limits
without giving at least thirty (30) days prior written notice to the
City. If Consultant fails to provide proof of insurance coverage as
specified above, the City may, at its sole discretion, terminate this
Agreement immediately.
Consultant shall not permit a subcontractor or vendor
to perform work on City premises unless and until a certificate of
insurance is obtained showing that such subcontractor or vendor has
workers' compensation coverage. If Consultant employs subcontractors
as part of the services rendered, Consultant's protective coverage is
required. Consultant may include all subcontractors as insureds under
its own policy or shall furnish separate insurance for each
subcontractor, meeting the requirements set forth herein.
10. GENERATE PROVISIONS.
1. Independent Contractor. At all times during the
term of this Agreement, Consultant shall be an independent contractor
and shall not bean employee of the City. The City shall have the
right to control Consultant only insofar as the results of Consultant's
services rendered pursuant to this Agreement; however, the City shall
not have the right to control the means by which.Consultant
accomplishes services rendered pursuant to the Agreement except to the
extent that such services involve the use of City property or
Confidential Information.
SAMPLE CONTRACT
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2. Consultant Not Agent. Except as the City may
specify in writing, Consultant shall have no authority, express or
implied, to act on behalf of the City in any capacity whatsoever as an
agent. Consultant shall have no authority, expressed or implied,
pursuant to this Agreement to bind the City to any obligation
11whatsoever.
3. Assignment and Subcontracting Prohibited.
Consultant may not assign or subcontract any right or obligation
pursuant to this Agreement for the performance of its duties, except
with the express written consent of the City. Any other attempted or
purported assignment of any right or obligation pursuant to this
Agreement shall be void and of no effect.
4. Termination. This Agreement may be terminated by
the City without cause on fifteen (15) days written notice to
Consultant. Consultant shall be entitled to the compensation earned by
it prior to the date of the termination notice, computed pro rates up to
and including that date, plus compensation for work performed during
the fifteen -day notice period and authorized in the termination notice.
5. Notices. Notices to the parties, unless otherwise
requested in writing shall be sent to:
city: THE CITY OF VERNON
ATTN: BRUCE V. MALKENHORST, CITY ADMINISTRATOR
A 305 SANTA FE AVENUE
VERNON, CA 90058-0805
consultant:
ATTN:
6. Entire Agreement. This Agreement is the entire
agreement of the parties. Consultant represents that in entering into
:his Agreement, it has not relied on any previous representations or
;AMPLE CONTRACT
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1understandings of any kind or nature.
7. Governing Law. The validity, interpretation and
performance of this Agreement shall be controlled and construed under
the laws of the State of California as enacted and in force at the timE
this Agreement is fully executed.
8. Amendments. Except as may otherwise be
specifically provided herein, this Agreement may be modified or amended
only by a written document executed by both Consultant and the City and
approved as to form by the City Attorney.
9. Benefit of Agreement. This Agreement shall bind
and benefit the parties hereto and their heirs, successors, and
permitted assigns.
10. Forum Selection. Any action brought relating to
this Agreement shall be brought and held exclusively in a State Court
in the County of Los Angeles, California.
11. Recitals. All recitals are incorporated by
reference.
12. Waiver. Any waiver at any time by either party of
its rights with respect to,a default under this Agreement, or with
respect to any other matters arising in connection with this Agreement,
shall not be deemed a waiver with respect to subsequent default or
Dther matter.
13. Attorney's Fees. In the event that it becomes
iecessary for either party to this Agreement to enforce any of the
)rovisions of this Agreement, the parties agree that a court of
:ompetent jurisdiction may determine and fix reasonable attorney's fees
:o be paid to the successful litigant.
AMPLE CONTRACT
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14. Force.Majeure. Neither Party shall be considered
to be in default in any of its obligations under this Contract when a
failure of performance shall be due to an uncontrollable force. The
term "uncontrollable force" shall mean any cause beyond the control of
the party affected, including, but not restricted to, flood,
earthquake; storm, fire, lightening, epidemic, war, riot, civil
disturbance or disobedience, labor dispute, labor material shortage,
sabotage, federal, state, or municipal action, statute, ordinance, or
regulation, embargoes of the United States Government or any other
government, which by exercise of due diligence such party could not
reasonably have been expected to avoid and by exercise of due diligence
has been unable to overcome. Either party rendered unable to fulfill
any of its obligations under this Agreement by reason of an
uncontrollable force, shall give written notice within five (5)-
business days of such fact to the other party and shall exercise due
diligence to remove such inability with all reasonable dispatch.
IN WITNESS WHEREOF, the parties have caused this Agreement to
be executed by and through their authorized officers on the date, month
and year first written above.
SAMPLE CONTRACT
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ATTEST:
BRUCE V. MALKENHORST, City Clerk
APPROVED AS TO FORM:
EDUARDO OLIVO, City Attorney
CITY OF VERNON
By:
LEONIS C. MALBURG, Mayor
By:
Name
Title:
By:
Name
Title:
SAMPLE CONTRACT
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INSURANCE FORM LETTER
(To be issued on insurance carrier letterhead. This letter must be notarized)
Date:
City Clerk
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
Re: Insurance for City of Vernon
Policy Number(s)
Named Insured:
City Clerk:
(description of permit or contract)
I hereby certify that the certificate of insurance attached hereto and made a part hereof by reference
truly and accurately represents the above -cited insurance policies and the insurance coverage of each for
the named insured insured by
(insurance carrier).
The City of Vernon, its officers, and employees are included in said policies as additional insureds
and that the City of Vernon will be provided with thirty (30) days written notice of cancellation or material
reduction of coverage.
I certify that I am an officer of the insurance carrier named herein and that I am authorized to sign
this certificate on behalf of said insurance carrier.
Signature
Title
Insurance Form Letter
SAMPLE CONTRACT -13-
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EXHIBIT C
INSURANCE SCHEDULE (CONSULTANT)
The Consultant shall provide proof of insurance, including a standard certificate of insurance, in at least
the following amounts and coverage (combined single limit permitted):
I.
Coverage and Limits
Bodilv Injury Properly Damage
Hazards Each Person Each Accident Each Accident
Automobile Liability
Owned Automobiles $ 500,000 $1,000,000 $ 500,000
Hired Automobiles $ 500,000 $1,000,000 $ 500,000
Non -Owned Automobiles 500 000 ti n - - - - - 500,000
Workers' Compensation $ Statutory
Employers' Liability $1000 000 per employer
11. General and Professional Liability
General Liability
Premises Operations
$1,000,000
$2,000,000
$1,000,000
Elevators (if applicable)
$1,000,000
$1,000,000
$2,000,000
$2,000,000
$1,000,000
$1,000,000
Independent Contractors
Products - Completed Operations
$1,000,000
$2,000,000
$1,006,000
Contract Liability
$1,000,000
$2,000,000
$1,000,000
Professional Liability
$1000 000
$2 000 000
$2,000,000
$2 000 000
$1000 000
$2 000 000
a. The general liability policy shall contain the following special endorsements which shall be noted on or
attached to the standard certificate of insurance:
1. An endorsement naming the City of Vernon, its officers, and employees as additional insureds under
the policy.
2. An endorsement providing the City of Vernon thirty (30) days notice of cancellation or material
reduction of coverage.
3. An endorsement providing coverage for all operations under this Agreement.
4. Such other endorsement as may be required by addendum hereto.
b. In addition to the standard certificate of insurance, proof of general and professional liability coverage
shall be furnished in the form checked below. Only certification of the followin proofs will be
accepted:
X For each policy, a notarized letter from the underwriter or carrier certifying that the coverage and
statements in the standard certificate of insurance (attached thereto) are true and correct and that
the signator is an officer authorized to so certify.
A copy of each policy certified by an officer of the underwriter or carrier and notarized.
EXHIBIT "C
SAMPLE CONTRACT
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EXHIBIT
[ 01
EXHIBIT B
January 13, 2004
Dan Weddell Pro' Mgr
$82.83
277
$22,944.44
Wei Koo D Pro' Mgr
$120.86
70
$8,459.94
Adam Wang__Snr. Pro' Engr
$123.42
149
$18,389.51
Shafi Serifan Proj Engr
$120.06
245
$29,415.06
C.S. Hwang Pro' Engr
$100.74
63
$6,346.71
A.Mouba ed Pro' Engr
$91.72
10
$917.20
M.Carbuccia En r/D r
$61.21
130
$7,956.79
Chon ku Yi En r/D r
$67.16
130
$8,730.93
Gary Buelow CAD
$77.53
81
$6,279.62
Norman Shu CAD
$57.74
99
$5,715.87•
Gloria Devito Clerical
$36.94
Note: Revised Exhibit A of proposal, Section 1- "Direct Salary Cost"
IL
I
City of Vernon 7/21/2003
Atlantic Blvd Bridge Widening Project Scope of Work
Project Understanding
Atlantic Boulevard is a major north -south arterial in the City of Vernon, connecting the highly industrial area along
District Blvd. to the 710 Freeway. The bridge spanning the Los Angeles River is near the eastern limits of the City of
Vernon. The City has recently improved the roadway north of the Los Angeles River. The six lane bridge carries a
large number trucks in narrow 10-foot wide lanes. In addition, the roadway is constricted at the ends by existing
railroad crossings. The bridge deficiencies identified in the Bridge Inspection Report include inadequate roadway
width and nonstandard safety railing. These items give the structure a Sufficiency Rating (SR) of 73A and classify the
structure as "Functionally Obsolete (FO)." As the structure has a SR below 80 and is classified as FO, the Atlantic
Blvd Bridge is on the Federal Highway Administration's Eligible Bridge List (EBL) for Highway Bridge
Rehabilitation and Replacement Program (HBRRP) funding.
The Atlantic Boulevard project will also include the study of widening Atlantic Boulevard near the 710 southbound on -
ramp. The purpose of this widening is to create a uniform street width from District to the on -ramp, removing the
`5recking" of the street in the short section near the on -ramp. Currently, the right shoulder of the northbound Atlantic
Boulevard narrows significantly for approximately 200 feet before it widens again into the 710 southbound on -ramp.
This street widening is to be presented in the PR as a separate construction phase of the overall project.
The following project scope provides for a Project Report, Preparation of Environmental Documents and 35% Type
Selection of both the bridge work and roadway widening.
Scope of Work
Our project approach will follow the Local Program Procedure Manual for the Environmental Clearance (Chapter 6),
Design Standards (Chapter 11), and PS&E Guidelines (Chapter 12). The design and PS&E processes will follow the
latest Caltrans Project Development Procedure. Structure design shall follow Caltrans Division of Engineering Services
(DES) design guidelines, including the latest Seismic Design Criteria (SDC) and Bridge Design Specification. Brief
descriptions of the proposed tasks and deliverables are shown below:
TASK 1 - PROJECT REPORT
The WKA team will complete a Project Report which defines the project scope and cost by determining the need and
purpose and studying viable alternatives. WKA will follow Caltrans Guidelines on Project Reports. The following
tasks will be performed to develop the project report.
1.1 Project Kickoff Meetingl Field Review l Record Search
WKA Team will attend a "kickoff meeting" with the City to go over the project approach as well as design criteria,
requirements, intents, scope, approach and procedures. We will also conduct a field review, obtain any as -built plans of
the existing Atlantic Bridge. We will identify and perform the field surveys. Research records and obtain information
from City of Vernon and the County of Los Angeles Flood Control District, and any other documents that may be
available from the Caltrans and the US Army Corps of Engineers.
Deliverable: As -Built & Design Data
1.2 Field Survey
We will create an aerial base map at a scale of 1=500 with 0.5m contour interval. Basis of bearing will be referenced to
a bearing as shown on the latest recorded tract or parcel map nearest the proposed streets. Spot surveys will be taken
on the ground under the bridge and to locate critical design objects. A preliminary ROW survey will also be completed
to identify the edges of properties adjoining to project site.
Deliverable: Bridge Site Survey Data
City of Vernon 7/21/2003
Atlantic Blvd Bridge Widening Project Scope of Work
1.3 Traffic Study
We will provide a comprehensive traffic study to determine the needed lane configurations, if any change is needed.
We will perform the following tasks:
1.3.1 Data Collection
Conduct field review to document the existing featuresof the roadway network and up to five key intersections in the
vicinity of the proposed project. Review available count data from the City of Vernon traffic count database to
determine if any recent counts have been conducted within the study area. Collect the latest freeway ADT and peak
hour traffic data from Caltrans Traffic and Vehicles System Database. Collect and review truck count information
from Caltrans and from recently conducted traffic studies within the vicinity of the study area.
Collect new peak hour intersection turning movement counts, including truck classification, at up to five proposed
study intersections and new ADT counts for Atlantic Boulevard on the roadway segments between District Boulevard
and the Bandini Boulevard.
1.3.2 Analyze and document existing roadway and intersection traffic
conditions.
Intersection analysis for both am. and p.m. peak hour conditions and roadway segments will be analyzed according to
the procedures outlined in the Caltrans Guide for the Preparation of Traffic Impact Studies or locally prescribed
methodology.
In coordination with Caltrans and the City of Vernon, identify the most recent applicable version of the Transportation
Model for use in the assessment of future conditions. All related information for identified "cumulative projects" shall
be incorporated into the future conditions as supplied by the City. Information from the SCAG Heavy Duty Truck
(HDT) Model will be reviewed and included as appropriate in the traffic analysis. The intersections and roadway
segments within the study area have significant truck activity and a heavy -vehicle
1.3.3 Analyze future traffic conditions
We will analyze and document future traffic conditions for the No -Build alterative and the widening alternative. The
analysis will address and minimize operational conflicts, identify future level of service, and evaluate potential safety
benefits from each alternative. A project specific traffic model using TRAFFIX Version 7.5R1 will be used in the
evaluation of intersection level of service as well as the assignment of related project trips.
1.3.4 Recommendations
We will summarize and document the results traffic analysis and identify traffic improvements and solutions that
support the objectives, needs and purpose of the Atlantic Boulevard Bridge Improvement Project over the Los Angeles
River. Attend a maximum of two (2) meetings with the Project Team and one (1) public meeting to discuss/present
study results. All reports will be issued as draft for review and comments. Final reports will be issued after
incorporating the review comments.
Deliverable: Traffic Analysis Report
1.4 Preliminary Right -of -Way Research and Utility Coordination
We will collect the right-of-way information from Caltrans, City, and County to identify the property owners,
easements, and/or airspace rights. This data will be added to the base map. Subsequently, we will examine the impacts
by the proposed alternatives. For each feasible alternative, we will define the needed right-of-way (partial or complete
fee take, temporary and/or permanent easements, and airspace rights), current type of ownership, and whether
relocation, relinquishments, abandonments, on -site construction, etc. will be required. We will determine who will
transfer the right-of-way, the state or the local agency. This information will be summarized along with the estimated
costs on Caltrans Right -of --Way Data Sheet for each feasible alternative.
We will initiate the utility study by sending requests to all known underground and overhead utility companies present
in the area to collect their record data and deternine if they have any upcoming modification plans exclusive of the
Project. The data obtained will be included on our base maps such that when the alternative geometries are prepared,
conflicts can be assessed. We will maintain records of the utility correspondence. Once the utility facilities are known,
City of Vernon 7/21/2003
Atlantic Blvd Bridge Widening Project Scope of Work
we will determine whether they are high or low risk utilities using Caltrans Policy on High and Low Risk Underground
Facilities Within Highway Rights of Way, dated January 1997. Following the development of our concept plans and
determination of preferred alternative (if determined at this stage), we will forward our concept plans to the utility
companies for verification of their facilities and to review the impacts.
Subsequently, if utility modifications are required due to the project impacts, we will determine prior rights (whether
the utility company pays or whether City/Caltrans pay) and also whether the utility company performs the work with
their forces or if it is included in the project's construction contract. We will prepare the Utility Data Sheet as part of
the Caltrans Right -of -Way Data Sheet describing the companies involved, facilities, and costs.
Deliverable: ROW Data Sheet & Utility Data Sheet
1.5 Roadway
We will assess the data obtained along with the project goals and objective to perform the alternatives value analysis.
We will determine the alternatives through coordination with the City regarding the need to widen the bridge approach,
widen the roadway, improve intersections, bikeway crossing alternatives, etc. Our review of the proposed alternatives
will consider impacts on adjacent facilities, such as other lanes, intersections, interchanges, local arterials, or other
facilities. Impact on the adjacent facilities either directly or indirectly through operational issues must be considered in
assessing the feasibility of an alternative. We will identify existing deficiencies and develop alternatives based on
design mitigation for 20 years following. We expect to examine a number of alternatives with the minimum study
including the "no build", at least one build alternative, and a full standard alternative. The no build alternative will be
used as a baseline comparison to the other alternatives and the full standard alternative is used as the basis for any
necessary fact sheets. The alternatives value analysis will be an iterative process and will insult in assessing trade-offs
between standard geometries, costs, impacts to surrounding facilities, operational benefits, safety concerns, etc. Unless
significant environmental issues arise, we expect the conclusion of this task to result in determining which one is
preferred.
As part of this task, we will meet with the County of Los Angeles Department of Public Works to discuss the bicycle
path along the Los Angeles River that currently ends at Atlantic Blvd. The purpose of this meeting to ensure that any
work completed on this bridge is compatible with future bikeway extension plans by Los Angeles County.
The geometries for alternatives will be developed considering lane configurations, storage requirements, signal timing,
etc. Geometries would be prepared in enough detail to establish constructibility, to determine the presence of any
nonstandard design features, and to determine realistic construction cost estimates. We will prepare concept plans for
each feasible alternative and profiles, superelevation diagrams, and typical cross -sections as necessary.
Deliverable: Geometric Roadway Concept Plan
1.6 Hydraulic Analysis of Los Angeles River, Hydrology and Storm
Drain Design
A Location Hydraulic Study, required by Caltrans, must be prepared to evaluate the proposed highway improvement
potential impacts on existing floodpiain. Specifically, existing watercourses will be located and the project proximity
to potential flood plain evaluated FEMA Flood Insurance Rate Map for the area will be obtained and information
compiled for the Highway Design Manual, Figure 804.7 form. The HEC analysis and finding and engineering
recommendations to the channel remediation, bridge pier treatment and bridge profiles, will be presented in a report,
which will be submitted to the City, USACOE and LACDPW for their review and comments.
The existing drainage conditions will be reviewed and potential impacts to the existing drainage facilities assessed for
each proposed improvement alternatives. A preliminary cost estimate will be prepared to evaluate drainage costs for
each alternatives, including relocation costs for existing facilities or construction costs for required new drainage
facilities.
A Storm Water Data Report will be prepared. The Project Planning Design Guide (PPDG) was revised in September
2002 to incorporate storm water quality control at the planning and design stage. The new standards require the
preparation of a Storm Water Data Report (SWDR) describing the drainage, potential water quality issues, and.
proposed construction and permanent Best Management Practices (BMP's). This report is accompanied by checklists
including all water quality items to be addressed, a cost estimate for the storm water quality efforts and construction
costs, and constitutes "Appendix E" of the PPDG. This report will describe the drainage and water quality conditions of
City of Vernon 7/21/2003
Atlantic Blvd Bridge Widening Project Scope of Work
the project area, evaluate potential issues and propose best management practices (BMP's) to mitigate existing and
future conditions, as well as construction related water quality prevention requirements. Also part of the NPDES
requirements, the NPDES Information Submittal form will be prepared.
Deliverable: Location Hydraulic Study, FEMA Flood Insurance Rate Map, Storm Water Data Report, NPDES
Information Submittal form and conceptual drainage map.
1.7 Railroad Coordination
The project will be evaluated for required railroad permits and license agreement requirements, including necessary
coordination with BNSF, CPUC, and all Utility carriers within the Railroad Right of Way. The impact of the following
items will be studied for the development of the cost and schedule for final construction.
Roadway Worker Qualification and Safety Training for design and construction personnel entering the
Railroad right of Way
• Right -of -Entry Agreement for temporary use of railroad property (utility potholing and geotechnical borings,
topographic and field surveys, visual field reviews of constraints)
• Utility Coordination
Easement or Property Acquisition Agreement, if necessary
California Public Utilities Commission Grade Separation Application and Approval
Construction and Maintenance Agreement between BNSF and City of Vernon
Construction Encroachment Permit
Contractor's Right -of Entry Agreement
Deliverable: Railroad right of entry permits
1.8 Geotechnical Study
A preliminary foundation report will be performed in general compliance with the Caltrans Guidelines for Foundation
Investigations and Reports (Version 1.2, June 2002). The critical issues that will be addressed in the study are existing
foundation capacities, ARS curves, seismicity and liquefaction potential The report will also recommend alternative
foundation types and preliminary capacities for the new foundations. To develop the report, we will review the
existing soil information and prepare a preliminary geotechnical model for the site. (No soil exploration is planned; all
information will be based on available existing soil borings for this site and adjacent sites). The preliminary foundation
report will include discussion of the soil conditions at the site, existing boring logs (if any), soil classifications,
groundwater level, boring and sampling locations, field and laboratory testing results, and unusual conditions. We will
also recommend an ARS curve and seismic parameters using Caltrans California Seismic Hazard Map and ATC-32.
All reports will be issued as draft for review and comments. Final reports will be issued after incorporating the review
continents.
Deliverable: Preliminary Foundation Report
1.9 Seismic Retrofit Strategy
The intent of the bridge widening is to upgrade the overall structure behavior with the widening. As part of the bridge
widening, the seismic performance of the existing structure will be investigated. A seismic analysis and seismic
retrofit strategy report will be completed to accurately determine the costs of the widening project. The seismic
analysis will follow Caltrans Seismic Design Criteria 2001. If the structure is found to be collapsible, two viable
retrofit alternatives will be developed. A general plan and cost estimate will be completed for both alternatives. The
recommended retrofit strategy will be presented at a special Retrofit Strategy Meeting for concurrence with the
Caltrans Office of Earthquake Engineering.
Deliverable: Draft Seismic Retrofit Strategy Report & Final Seismic Retrofit Strategy Report
1.10 Draft Project Report
The draft project report defines the project need and purpose and the scope of the project. The general outline of the
Caltrans Guidelines for a Project Report will.be followed. At least two alternatives will be developed and studied by
our team as presented above. The project report will include two phases of construction, the widening of Atlantic Blvd
over the Los Angeles River and widening of the Atlantic Boulevard near the 710. As part of the report a bridge
Advanced Planning Study(APS) will be completed. A bridge widening and retrofit, and a bridge replacement will be
City of Vernon 7/21/2003
Atlaritic Blvd Bridge Widening Project Scope of Work
included in the APS. A preferred alternative will be recommended and used in the environmental phase. A Draft
Project report will be submitted to the City for review and comments.
Deliverable: Draft Project Report & Final Project Report
1.II Prepare HBRR Application
An application for Highway Bridge Replacement and Rehabilitation Program funding will be completed based on the
recommendations of the Draft Project Report. The application defines the project scope and sets the HBRRP finding
for the project. The application will be prepared according to the Caltrans Local Assistance Program Guidelines,
Chapter 6. The bridge deficiencies and proposed corrective actions along with the new bridge sufficiency rating will be
Presented to the City for review prior to the submittal to Caltrans. We will coordinate with Caltrans District Local
Assistance and Structure Local Assistance to resolve questions or comments to ensure quick funding approval.
Deliverable: Approved HBRRP Application
TASK 2 - PREPARATION OF ENVIRONMENTAL CLEARANCE
2.1 Data Collection and Initial Meeting with City Staff.,
Immediately upon authorization to proceed, WKA team will meet with City of Vernon staff to gather additional
project -related data for the proposed Atlantic Blvd. bridge improvements, including specific details about the projects
construction, the schedule of construction, off -site improvements and relationship to existing facilities on the LA River
that may be effected by the proposed improvements. We will also discuss with City staff their concerns or concerns
they believe may be raised by the public and the CiVs decision -makers and identify how these issues should be
addressed in the environmental documentation.
2.2 Prepare Preliminary Environmental Study (PES)
Completing the PES is the first step in the environmental process. The PES will follow Caltrans Local Assistance
Procedures Manual Chapter 6. As part of the PES, we will prepare the Environmental Checklist. As required by CEQA,
we will prepare an environmental checklist for the proposed project rising the State's current recommended
formathemplate. The checklist will be the primary environmental assessment tool used to document potential issues
and how each environmental issue will or will not be significant for the project. As appropriate, mitigation measures
will be recommended to reduce all potential impacts to less than significant so that the appropriate finding by the City
will be adoption of the Negative Declaration or Mitigated Negative Declaration. Our planners and environmental
specialists will conduct the necessary analysis to provide the requisite level of detail in the environmental checklist
regarding both short-term (construction period) and long-term (post -construction use) impacts. This analysis will cover
the range of potential impacts including noise, air quality, aesthetics/urban design/shade and shadow; public utilities,
facilities and services (including police and fire services), land use, and other issues relevant to the project site and the
City of Vernon. Following the completion of the draft environmental checklist We will meet with the City to review
each draft assessment/checklist to confirm the conclusions regarding potential environmental effects and recommended
mitigation measures. We will then provide five (5) comb -bound copies of the preliminary Initial Study/Environmental
Checklist to City of Vernon staff for their review and comment.
Deliverable: Caltrans Preliminary Environmental Study Report
2.3 Field Review with Caltrans
The WKA Team will meet with the City and Caltrans Environmental Group at the project site. We will review the PES
to discuss any environmental issues to be addressed in the technical studies.
Deliverable: Meeting Minutes
2.4 Preparation of the Environmental Technical Studies
The WKA team will conduct and complete the environmental documentation and the associated technical studies
required by applicable Caltrans guidelines.
City of Vernon 7/21/2003
Atlantic Blvd Bridge Widening Project Scope of Work
2.4.1. Water Quality Study
Construction of the widened or replacement bridge requires construction within the Los Angeles River. Consistent with
state and federal requirements, Caltrans requires the City of Vernon to provide documentation that discusses and
assesses the effects of these new structures, the potential extent of disturbance to the waterway and how the impacts
can be mitigated to less than significant levels. The Water Quality Study will include a description of watershed
characteristics, identify applicable water quality plans and policies and beneficial uses and water quality objectives of
Los Angeles River and tributaries. The study will address potential impacts on water quality and identify mitigation
measures including general categories of BMPs as appropriate and list of permits needed (such as, but not limited to
NPDES Construction Storm Water Permit, 1600 Streambed Alteration Agreement, 404 Permit, 401 Water Quality
Certification) for both short-term construction and long -term operational impacts.
2.4.2 Section 106 Study (Cultural Resources)
In addition to CEQA and NEPA, the proposed project must comply with Section 106 of the National Historic
Preservation Act (NHPA), due to federal funding via FHWA. We will prepare a Historic Properties Research Report
(IIPSR) will identify and address all cultural resources within the area potentially affected by the project, and satisfy
CEQA, NEPA and Section 106 requirements. The HPSR will include an Archaeological Survey Report (ASR) and
Historical Resources Evaluation Report (HRER). The Section 106 process involves consultation with Caltrans, FHWA,
the State Historic Preservation Officer (SHPO), and other stakeholders. We will perform the following tasks in support
of the project's cultural resources analysis, pursuant to Caltrans guidelines:
Area of Potential Effects (APE) Mapping. An APE map will be prepared for submittal to Caltrans and FHWA. The
APE map will identify the geographical area affected by the project and therefore subject to Section 106 study. The.
APE for archaeological resources will include all areas potentially affected by ground disturbing construction activity.
The APE for architectural resources, per Caltrans guidance, will extend one parcel beyond the archaeological APE.
Historic Property Survey Report (HPSR) and Section 106 consultation. Due to the federal agency involvement on this
project (funding from FHWA), an HPSR will be required. If, as expected, a recent archaeological survey covering the
entire APE area has not been performed, an Archaeological Survey Report (ASR) will also be required. As the Atlantic
Blvd. Bridge over the Los Angeles River is over 45 yearn old, a Historic Resource Evaluation Report (HRER) will be
required. The HPSR essentially summarizes the results of the ASR and HRER, providing an executive summary for the
Purposes of City, Caltrans, FHWA and SHPO.
The Archaeological Survey Report (ASR) begins with background research conducted prior to the field survey. We
will conduct a records search at the South Central Coastal Information Center, the California Historical Resources
Information System (CHRIS) repository for Los Angeles County. We will also conduct a review of the Sacred Lands
file at the California Native American Heritage Commission (NAHC). The NAHC also provides a list of Native
Americans the NAHC believes should be contacted. We will send each listed contact a map and letter informing them
of the project and inquiring if they have any specific information about unrecorded resources in the area. It is assumed
there will be no meeting or field visits with Native Americans.
Subsequent to the records searches, we will conduct an intensive pedestrian survey for archaeological resources on all
portions of the archaeological APE that have not been subjected to such a survey in the past 10 years. As the project
area is a heavily urbanized area, we assume that the survey will be negative (no archaeological resources observed on
the ground surface). I& in consultation with City engineers, it is determined that archaeological resources will .be
affected by the project, a revised scope of work and cost estimate will be submitted to the City for the additional work
to formally evaluate resource significance.
The Historical Resources Evaluation Report (HRER) will present the results of archival research and field survey for
historic architectural resources. A qualified architectural historian will review historic maps and information to
determine the presence or absence of historic -aged (over 45 years) built environment features (in addition to the
Atlantic Blvd. Bridge) within the architectural APE. All unrecorded and unevaluated historic -aged buildings and
structures (including the Bridge) located within the architectural APE will be inventoried on DPR forms and evaluated
for eligibility for inclusion on the National Register of Historic Places (NRHP) and the California Register of Historical
Resources (CRHR). A the Draft HPSR will be provided to the City for review and approval, who will then forward the
document to Caltrans for review, once City comments have been incorporated into the document(s). Upon receipt of
comments from Caltrans and/or FHWA, We will revise the document(s) as necessary, and produce the Final HPSR.
Deliverable: Technical Studies Water Quality, Floodplain Report, HRER, HPSI , APE map, and ASR
City of Vernon 7/21/2003
Atlantic Blvd Bridge Widening Project Scope of Work
2.5 Prepare Environmental Documentation
The expected document is a Mitigated Negative Declaration (CEQA) and Environmental Assessment (NEPA).
Following submittal of the assessment/checklist to City staff above, we will meet with City staff to receive City staff
comments, finalize the environmental assessmentichecklist and reach agreement with the City regarding potential
mitigation measures, if any are necessary. Following the completion of the PES, an Environmental assessment for City
review will be prepared and delivered to the City staff.
Concurrent with this work, preparation of the final NEPA-required environmental documentation in the form of an
Environmental Assessment (EA), to be submitted by the City of Vernon with the applications and requests by the City
for the projeas funding will be completed We will also prepare and deliver to the City staff at this time the CEQA-
required Mitigated Negative Declaration and related forms (Notice of Completion) for approval, filing with the County
Clerk and distribution by the City. We will also provide a reproducible copy of the checklist for the City to copy for
distribution of the checklist with the City -prepared Notice of Availability/Notice of Preparation for either a Negative
Declaration or a Mitigated Negative Declaration.
Deliverable: MND Document, HRER, Caltrans PES forms and APE map
TASK 3 - 35% DESIGN SUBMITTAL
3.1 Permit Engineering Evaluation Report for Roadway Widening
It is anticipated that the widening of Atlantic Blvd near the 710 will require a construction permit from Caltrans. For
small projects with little impact to the State Highway operations, a construction permit for work within Caltrans Right
of Way is required. The PEER is the first step in obtaining the permit. We will complete the PEER Checklist form and
Submit to Caltrans for review and approval based on the preliminary Roadway Plans.
3.2 Preliminary (35%) Road Plans
We will prepare preliminary roadway design based on the alignment presented in the Project Report. Preliminary
roadway design activities will include the preliminary roadway widening of Atlantic Blvd.; new curb and centerline
profiles; preliminary signing and striping plans, signal modification at District; utility lines and box relocation;
Preliminary catch basin & pipe sizing and locations; and bike ramp entrance trail modification on the south east comer
will be studied, and presented to the City in a written report with preliminary 35% plans.
We will prepare a set of preliminary construction cost estimate for all items of construction on the roadway and the
channel improvement and modifications.
Deliverable: Preliminary Roadway Plans & Estimates
3.2 Bridge General Plan l Bridge Type Selection
WKA will provide Bridge General Plan for Atlantic Bridge widening over Los Angeles River. The General Plan will
provide a project overview including the limits of work, construction staging, plan view, elevation view, and structural
section. The design will be based on the approved roadway geometrics. All of the information for this task will be
obtained from the approved environmental documents. The general plan will contain the beginning and ending station
of the new bridge, geometry and shape of the proposed substructure and superstructures, foundations, retaining walls
and wingwalls and the barrier rails on the bridge. The general plan will be prepared in accordance with the Caltrans
MTD 1-29.
Deliverable: Bridge Widening General Plans & Type Selection Report
EXEnIT A
July 21,2003
DIRECT SALARV CncTC
Project Manager
P
$ 95.00
$130.00
324
50
$3780.00Senior
$19500.00Project
Engineer
$117.50
17
$37 247En
ineer_ ner
$ 67.50
.50
0.00
Drafter/Technician
$ 71.00
180
$12,780.00
Clerigl
$ 40.00
Subtotal 1,191 $115,157.50 (1)
FIXED -E
10.0% x $ 115,157.50 = Subtotal $ 11,516.00 (2)
Total (1)
ITrav,
Subtotal $
3,565.00 (3)
Ih SUBCONTRA , OR'S COSTS
METROPOINTE ENGINEERS (Roadway / Drainage)
$47,986
URS (Environmental + Traffic + Geotechnical)
$81,109
KEL SURVEY (Survey)
$12,760
X PATTERSON (Railroad Coordination)
$13,427
Subtotal $
$155,282 (4)
y. TOTAL AM01TN'1''
Total $
285,521 (Total 1-4)
M-1/_� -/_IRA ► i N
- _MW Won
ti�on _
TASK 1- PRELIMINARY ENGINEERING
$167,484
TASK 2- ENVIRONMENTAL CLEARANCE
$61,039
TASK 3- 35% DESIGN SUBMITTAL
$56.998
TOTAL
$285,521
G avema,-A"6cBtvWagcWp posaiom,.,ash,.,,,y
07f21M
EXHIBIT A-3
CITY OF VERNON
ATLANTIC BLVD OVER LOS ANGELES RIVER
OTHER DIRECT COST SCHEDULE
TRAVEL
Vemon
Car SAC
Car Rental
Trips
25
2
2
.Average
Miles/Trip
50
Total Miles
1,250
2
2
Cost/Mile
$0.340
$400.000
$60.000
Total Cost
$425.00
$800.00
$120.00
Subtotal
$1,345.00
CADD
Hours
% Required
Adjusted .
Cost/Hour
Total Cost
Subtotal
PLOTS/REPRODUCTION/PHOTOS/COMERCIAL
PRINTING
Check Prints
Submittals
Total Plots
Cost/Sheet
Total Cost
Printings (11 x 17)
22x34
8-1/2 x 11
0
0
3000
1000
0
6000
1,000
0
9,000
$0.8
$2.5
$0.08
$800
$0
$720
Subtotal
$1,520.00
OVERNIGHT MAIL
Deliveries
Average
Cost/unit
20
$35.0
$700
Subtotal
$700
$3,565.00
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EXHIBIT
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IM1A li
INSURANCE SCHEDULE (CONSULTANT)
Consultant shall provide proof of insurance, including a standard certificate of insurance, in at least the
following amounts and coverage (combined single limit permitted):
I. Coverage and Limits
Bodily Injurx Property Damage
Hazards Each Person Each Accident Each Accident
Automobile Liability
Owned Automobiles $ 500,000 $1,000,000 $ 500,000
Hired Automobiles $ 500,000 $1,000,000 $ 500,000
Non -Owned Automobiles $ 500,000 $1,000,000 $ 500,000
Workers' Compensation $ StatutoKy
Employers' Liability $1,000,000 er employer
II. Liabili
General Liability
$1,000,000
$2,000,000
$1,000,000
Premises Operations
$1,000,000
$2,000,000
$1,000,000
Elevators (If applicable)
$1,000,000
$2,000,000
$1,000,000
Independent Contractors
$1,000,000
$2,000,000
$1,000,000
Products - Completed Operations
$1,000,000
$2,000,000
$1,000,000
Contractual Liability
$1,000,000
$2,000,000
$1,000,000
Professional Liability
$2,000,000
$2,000,000
$2,000,000
a. The general liability policy shall contain the following special endorsements which shall be noted on or
attached to the standard certificate of insurance:
1. An endorsement naming the City of Vernon, its officers, and employees as additional insureds u
the policy.
2. An endorsement providing the City of Vernon thirty (30) days notice of cancellation or material
reduction of coverage.
3. An endorsement providing coverage for all operations under this Agreement.
4. Such other endorsement as may be required by addendum hereto.
b. In addition to the standard certificate of insurance, proof of liability coverage shall be furnished in the
form checked below.
X For each policy, a notarized letter from the underwriter or carrier certifying that the coverage and
statements in the standard certificate of insurance (attached thereto) are true and correct and that
the signator is an officer authorized to so certify.
OR
A copy of each policy certified by an officer of the underwriter or carrier and notarized.
City will not accept the above proofs of insurance when certified by an insurance agent or broker.
EXHIBIT "C
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AGREEbWAT FOR
PROFESSIONAL CONSULTING SERVICES
THIS AGREEMENT is made, entered into and executed in
duplicate originals, either copy of which may be considered and used as
!i
the original hereof for all purposes, as of this day of January,
2004, in the City of Vernon, County of Los Angeles, California
0-1
BY AND BETWEEN THE CITY OF VERNON (hereinafter
referred to as "City")
4305 Santa Fe Avenue
Vernon, CA 90058
AND W. KOO & ASSOCIATES STRUCTURAL
ENGINEERS, INC.
600 The City Parkway West,
Suite 310
Orange, CA 92868 (hereinafter
referred to as "Consultant")
RECITALS
WHEREAS, the Atlantic Boulevard bridge, which spans the Los
Angeles River in the City, is on the Federal Highway Administration's
Eligible Bridge List for Highway Bridge Rehabilitation and Replacement
Program funding; and
WHEREAS, in accordance with agreements with the State of
California, acting by and through the Department of Transportation
("Caltrans"), the City will receive funding to determine the necessary
improvements to the Atlantic Boulevard bridge over the Los Angeles
River (the "Project") to allow for the safe and efficient flow of
vehicular traffic; and
WHEREAS, City requested proposals from qualified consultants
to investigate and prepare the necessary reports, evaluations,
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applications and environmental documentation and obtain the necessary
permits to assist the City in satisfying the requirements for federal
funding and ensure that the improvements conform to all State and
Federal guidelines, a copy of City's Request for Proposal is attached
hereto as Exhibit "A" and incorporated herein by reference as though
fully set forth; and
WHEREAS, Consultant submitted a Project Scope of Work for
the Widening of Atlantic Boulevard Bridge over the Los Angeles River
dated July 21, 2003, which includes a description of the tasks that it
would perform and the attendant costs of each task, a copy of which is
attached hereto as Exhibit "B" and incorporated herein by reference as
though each were fully set forth (hereinafter referred to as the
"Proposal"); and
WHEREAS, Caltrans has forwarded to the City an
"Authorization to Proceed;" and
WHEREAS, a pre -award audit was completed in order to comply
with the Caltrans review procedures; and
WHEREAS, Consultant proposes to use Metropointe Engineers
((roadway/drainage), URS (environmental, traffic and geotechnical), Kel
Survey (survey) and JL Patterson (railroad coordination) as
subcontractors; and
WHEREAS, Consultant represents that it and the
subcontractors Consultant retains are qualified to perform such
services under this Agreement; and
WHEREAS, City has determined that Consultant has
demonstrated that it has the requisite competency and professional
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(qualifications and desires to engage the Consultant for the services
(hereinafter described.
NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET
IFORTH HEREIN:
1. SCOPE OF SERVICES.
Consultant shall provide the services identified in this
JAgreement at the time, place, and in the manner specified in the
Proposal under the direction of City staff.
The services to be performed by Consultant are outlined in
the Proposal as follows: Task 0, Project Management - administration
and management, project team meetings, subconsultant administration,
establish QC program; Task 1, Preliminary Engineering - project kickoff
meeting/field review/record search, field surveys, traffic study,
preliminary right-of-way (ROW) research and utility coordination,
roadway & drainage, hydraulic/hydrology analysis of LA River and storm
drain design, railroad coordination, geotechnical study, seismic
analysis, draft Project Report, and preparation of HBRR application;
Task 2, Environmental Clearance - data collection and initial meeting
with City staff, preparation of preliminary environmental study (PES),
field review with Caltrans, preparation of environmental technical
studies (water quality study, flood plain study, Section 106) and
preparation of environmental documents; and Task 3, 35% Design
Submittal - permit engineering evaluation report for roadway widening,
preliminary road plans, bridge general plan/bridge type selection, ROW
engineering, refine quality calculations and cost estimates,
constructibility review. Consultant will also provide the following
deliverables: as -built and design data; bridge site survey data,
traffic analysis report; ROW data sheet and utility data sheet;
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geometric roadway concept plan; location hydraulic study, FEMA flood
insurance rate map, storm water data report, NPDES information
submittal form and conceptual drainage map; railroad right of entry
permits; preliminary foundation report; draft seismic retrofit strategy
ireport and final seismic retrofit strategy report; draft project report
land final project report; approved HBRRP application; Caltrans
preliminary environmental study report; meeting minutes; technical
studies (water quality, floodplain report, HRER, HPSR, APE map and
ASR); MND document, HRER, Caltrans PES forms and APE map; preliminary
roadway plans and estimates; and bridge widening general plans and type
selection report. It is understood and agreed that in the event of a
conflict between the Scope of Work to be performed by Consultant and
this Agreement, the terms of this Agreement shall prevail.
Consultant agrees that all services provided will be
conducted by the principal and, if staff members or subcontractors are
used, their work will be under the supervision of the principal.
Consultant shall undertake and carry on the work diligently to
conclusion, using that standard of care, skill, and diligence normally
provided by professional person in the performance of such services.
Consultant shall minimize changes to its key project
1personnel. City shall have the right to request key project personnel
changes and to review and approve key project personnel changes
proposed by Consultant.
2. TIME OF PERFORMANCE.
Consultant's services herewith shall commence upon the full
lexecution of this Agreement, shall remain in force from the effective
date, and shall expire upon completion according to the Proposal and
acceptance by the City or December 31, 2004, whichever occurs first,
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Junless terminated according to Section 10 of this Agreement
The
completion date may be extended upon the written agreement of both
parties to this Agreement.
3. COMPENSATION.
The City shall reimburse the Consultant for the actual costs
1(labor, fixed fee, subcontractor and other direct costs) incurred by
the Consultant in the performance of the work under this Agreement, in
an amount not to exceed Two Hundred Eighty -Five Thousand Five Hundred
Twenty -One Dollars and No Cents ($285,521.00). Actual costs shall not
exceed the estimated wage rates and other costs set forth in the
Consultant's Proposal. The City shall compensate Consultant in the
manner and in the amounts specified in the cost schedule set forth in
the Proposal for Task 0 through Task 3, including subtasks. If, at
any time, Consultant estimates the cost of performing the services
described in Exhibit "B" will exceed the budget for such services
including approved additional compensation, Consultant shall notify the
City immediately in writing indicating the additional amount necessary
to complete the service. Any costs incurred by Consultant in excess of
the aforesaid limitation without the express written consent of the
City shall be at Consultant's own risk.
4. METHOD OF PAYMENT.
Within thirty (30) days after the last day of any month
in which services have been performed or costs incurred hereunder,
Consultant shall submit an invoice to the City stating the amount due
Consultant. Invoices shall contain an itemization of the tasks and
subtasks performed, directly related job expenses, subcontractor
charges incurred by Consultant for which compensation is due, and an
estimate of the percentage completed for each milestone, task or
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subtask. Consultant shall be responsible for paying any subcontractors
used in the performance of this Agreement. Subcontractors shall not
Jbill the City directly.
The City shall independently review each invoice submitted by
the Consultant to determine if said invoice is in compliance with all
provisions of this Agreement. All Consultant costs and expenses and
any subcontractor costs and expenses must be in accord with the
Contract Cost Principles and Procedures of the Federal Acquisition
Regulations System, 48 CFR, Chapter 1, Part 31, et seg., Uniform
Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments, 49 CFR Part 18. Any costs and expenses
for which payment has been made to Consultant and/or Consultant's
subcontractors that are determined by subsequent audit to be
unallowable are subject to repayment by Consultant and/or Consultant's
subcontractors to the City. The eligibility requirements for
subcontractor cost and expenses, as described in this section, must be
contained in all subcontracts of Consultant. Further, all subcontractsll
of Consultant must include a provision mandating reimbursement of City
for any costs for which payment has been made that are determined to be
unallowable by subsequent audit.
In the event that the City disputes any costs or
expenses in any invoice, the City shall notify Consultant within thirty
(30) days of receipt by the City of said invoice. The City shall
process the undisputed portions of said invoice. Payment to the
Consultant for services performed pursuant to this Agreement shall not
be deemed to waive any deficiencies in services performed by
(Consultant.
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5. CHANGES AND EXTRA SERVICES.
City reserves the right to request changes in the services to
be performed by Consultant. All such changes shall be incorporated in
written change orders executed by City and Consultant that shall
specify the changes ordered and the parties shall mutually negotiate an
adjustment of compensation and completion time if required thereof.
Consultant shall only perform additional services during this time
period when requested by City Administrator and/or the Director of
Community Services.
Any services added to the scope of this Agreement by a change
order shall be executed under all applicable conditions of this
Agreement. Consultant should be paid according to the fee schedule in
Exhibit "B." No claim for additional compensation for services or
extension of time shall be recognized unless contained in a duly
executed change order.
6. MAP, DRAWING AND PHOTOGRAPH QUALITY.
Maps, drawings and photographs produced by the Consultant
and/or its subcontractors shall conform to the best standards of that
profession. Information shall be organized in a logical and systematic)
manner. Drawings shall contain as much information on a single drawing'
as can be done without impairing clarity and quality.
7. PROFESSIONAL ABILITY OF CONSULTANT.
City has relied upon the professional training and ability of
Consultant to perform the services hereunder as a material inducement
to enter into this Agreement. Consultant shall therefore provide
properly skilled professional and technical personnel to perform all
services under this Agreement. All work performed by Consultant under
this Agreement shall be in accordance with applicable legal
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requirements and shall meet the standard of quality ordinarily to be
expected of competent professionals in Consultant's field of expertise.
8. PRODUCTS OF CONSULTING.
a. All products of consulting services, including but
not limited to those identified as "deliverables" in the Proposal shall
become the property of the City and the original copies shall be
delivered to the City before the end of the performance of this
Agreement. Copies of all computer and manual databases, maps,
photographs, designs, design surveys, plans, drawings, reports,
progress reports, cost estimates, meeting notes, meeting agendas,
visuals, presentation materials, correspondence, notifications, legal
descriptions, plats, parcel closures and the resident engineer's
pending file shall be made available to the City.
9. CONSULTANT'S BOOKS AND RECORDS.
a. Consultant shall maintain any and all documents andl
records demonstrating or relating to Consultant's performance of
services pursuant to this Agreement. Consultant shall maintain any and
all ledgers, books of account, invoices, vouchers, canceled checks, or
other documents or records evidencing or relating to work, services,
expenditures and disbursements charged to the City pursuant to this
Agreement. Any and all such documents or records shall be maintained
in accordance with generally accepted accounting principles and shall
be sufficiently complete and detailed so as to permit an accurate
evaluation of the services provided by Consultant pursuant to this
Agreement. Any and all such documents or records shall be maintained
for not less than four years from the date of final payment made in
accordance with this Agreement and to the extent required by laws
relating to audits of public agencies and their expenditures.
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b. Any and all records and documents required to be
(maintained pursuant to this section shall be made available for
inspection, audit and copying, at any time during regular business
hours, upon written request by the City or its designated
representatives or representatives of any governmental entity,
including the Federal Highway Administration and Caltrans, that is
providing funding for the City's project, if a portion of such funding
is used to compensate Consultant hereunder. Copies of such documents
or records shall be provided directly to the City for inspection, audit
and copying when it is practical to do so; otherwise, unless an
alternative is mutually agreed upon, such documents and records shall
be made available at Consultant's address indicated for receipt of
notices in this Agreement.
C. Where the City has reason to believe that any of
the documents or records required to be maintained pursuant to this
section may be lost or discarded due to dissolution or termination of
Consultant's business, the City may, by written request, require that
custody of such documents or records be given to the requesting party
and that such documents and records be maintained by the requesting
party. Access to such documents and records shall be granted to the
City, as well as to its successor -in -interest and authorized
representatives.
10. TERMINATION. This Agreement may be terminated by the
City without cause on fifteen (15) days written notice to Consultant.
Upon termination of this Agreement, all property belonging to the City
which is in the Consultant's possession shall be returned to the City.
Consultant shall furnish to the City a final invoice for work
performed and expenses incurred by Consultant, prepared as set forth
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in Section IV of this Agreement. This final invoice shall be reviewed
and paid in the same manner as set forth in Section IV of this
Agreement.
In the event the Agreement is terminated for the convenience
of the City, the Consultant shall be paid for the percentage of work
completed, relative to the total work effort called for under this
Agreement, and for termination costs.
Within thirty (30) days of the date the Consultant is
notified of early termination for the convenience of the City, the
Consultant shall prepare and submit to the City, for approval, two (2)
separate supplemental cost proposals: (1) a final revised cost
proposal for all project -related costs to the revised termination
date, and (2) a cost proposal specifically addressing the termination
settlement costs only.
Termination settlement expenses will be reimbursed in
accordance with 48 CFR, Federal Acquisition Regulations System,
Chapter 1, Part 31. Subpart 31.205-42(c) dealing with initial costs
is not applicable to Architectural and Engineering contract
terminations.
11. NOTICES. Notices to the parties, unless otherwise
requested in writing, shall be sent to:
City: CITY OF VERNON
ATTN: BRUCE V. MALKENHORST
CITY ADMINISTRATOR
4305 SANTA FE AVENUE
VERNON, CA 90058-0805
Consultant: W. KOO & ASSOCIATES STRUCTURAL ENGINEERS, INC.
ATTN: WEI T. KOO
600 THE CITY PARKWAY WEST, SUITE 310
ORANGE, CA 92868
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1 12. CONFIDENTIAL INFORMATION.
2 A. Access to Confidential Information. City may
3 provide Consultant and/or subcontractors with, or allow Consultant
4 access to, certain information not available to the public concerning
5 City, or businesses located in City. The information may include
6 company information, taxes, sales, value of assets, or other such
7 information. All such information shall be known as "Confidential
8 Information" and may not be used to circumvent the responsibility of
9 either party to this Agreement.
10 B. No Disclosure. Except as expressly permitted,
11 Consultant and/or its subcontractors shall not disclose, permit the
12 disclosure of, release, disseminate, or transfer, whether orally or by
13 any other means, any part of such Confidential Information to any
14 other person or entity, whether corporate, governmental, or
15 individual, without the express prior written consent of an authorized
16 representative of City. Consultant and/or its subcontractors shall
17 return any written Confidential Information and all copies made
18 of such items to City upon City's written request, but in any event
19 not later than the date that Consultant has performed all services to
20 be performed pursuant to this Agreement. Consultant hereby agrees that
21 such Confidential Information and any documents provided may be used
22 by Consultant and/or its subcontractors only as authorized by City.
23 Consultant shall include a contractual provision in its contract with
24 any subcontractor that binds the subcontractor to these nondisclosure
25 requirements. Consultant shall take reasonable measures to avoid any
26 disclosure of any such Confidential Information to any unauthorized
27 person.
28
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no
C. Court Ordered Disclosure. Consultant shall
immediately notify City of any court order or subpoena requiring
disclosure of Confidential Information, and shall cooperate with legal
counsel in the appeal or challenge of any such order or subpoena.
Consultant may only disclose Confidential Information required to be
disclosed pursuant to court order or subpoena after legal counsel has
exhausted any lawful and timely appeal or challenge.
D. Remedies. In addition to any other remedies that
it may have at law or in equity, City shall be entitled to a temporary
and permanent injunction by a court of competent jurisdiction against
any breach or threatened breach of the Confidential Information
provisions of this Agreement. Consultant acknowledges that in case of
such breach or threatened breach of said provisions, City would have
no adequate remedy at law.
13. RIGHT OF WAY PROCESS.
The parties herein agree that they will proceed with and
follow the rules and regulations provided for by the U.S. Federal
Highway Department and Caltrans that will be applicable to obtaining
right-of-way for the Project, and that no pre -approvals have been
given to the Project in this Agreement.
14. NO PRE -COMMITMENT OR PRE -APPROVAL.
The City agrees that the Agreement herein does not require
the City to construct the Project and that the City will exercise its
full and complete discretion in making its determination to approve
the Project after the conclusion of the circulation of the
environmental documents and the public processes that are necessary
thereto. Further, the City will take into consideration all of the
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impacts and mitigation issues that are described in the environmental
documents prior to making a final decision on the Project.
15. HAZARDOUS MATERIALS.
Consultant shall have no responsibility for the discovery,
presence, handling, removal or disposal of, or exposure of persons to
hazardous materials in any form at the project site(s).
16. CONSTRUCTION MEANS AND METHODS.
Consultant shall not have control or charge of and shall
knot be responsible for the actual construction means, methods,
techniques, sequences or procedures, or for safety measures,
precautions and programs including enforcement of Federal and State
safety requirements, implemented in connection with construction work
performed by City's construction contractors. Nor shall Consultant be
responsible for the supervision of City's construction contractors,
subcontractors or any of their employees, agents and representatives of
such contractors, or for inspecting machinery, construction equipment
and tools used and employed by contractors and subcontractors on City's
equipment and tools used and employed by contractors and subcontractors
on City's construction projects. In no event shall Consultant have thel
right to stop the work of any of City's construction contractors or
subcontractors. In no event shall Consultant be liable for the acts or
omissions of any construction contractors who are not retained by
Consultant, their subcontractors, any of their agents or employees, or
any other persons or entities performing any work related to this
project, or for the failure of any of them to carry out construction
work under contract with City.
17. RESPONSIBILITY FOR CONSTRUCTION ESTIMATE.
Since Consultant has no control over local conditions, the
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cost of labor, materials, equipment or services furnished by others,
or over competitive bidding or market conditions, Consultant cannot
guarantee that the construction contractor's bids or the actual cost
to the City will be the same as the Consultant's projected
construction cost. Nevertheless, Consultant will use any and all
appropriate industry practices to formulate its construction cost
1projections.
18. GENERAL PROVISIONS.
A. Independent Contractor. At all times during the
term of this Agreement, Consultant shall be an independent contractor
and shall not be an employee of City. City shall have the right to
control Consultant only insofar as the results of Consultant's services
rendered pursuant to this Agreement; however, City shall not have the
right to control the means by which Consultant accomplishes services
rendered pursuant to the Agreement except to the extent that such
services involve the use of City property or Confidential Information.
B. Consultant Not Agent. Except as City may specify
in writing, Consultant shall have no authority, express or implied, to
act on behalf of City in any capacity whatsoever as an agent.
Consultant shall have no authority, express or implied, pursuant to
this Agreement to bind City to any obligation whatsoever.
C. Indemnification. Consultant shall indemnify,
defend, protect and hold City and its officers, agents and employees,
free and harmless from and against any and all claims, demands,
losses, damages, liabilities, fines, charges, penalties, orders,
judgments and all costs and expenses incurred in connection therewith,
including reasonable attorney's fees and costs of defense arising,
directly or indirectly, in whole or in part, out of the negligent or
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wrongful acts of Consultant or its subcontractors, employees or agents
in the performance of services under this Agreement, except to the
extent arising from or caused by the sole active negligence or willful
misconduct of City, its officers, agents or employees.
D. Insurance. Prior to commencing work hereunder,
the Consultant shall provide City with proof of insurance providing
and maintaining the coverages and endorsements set forth in the
Insurance Schedule attached hereto as Exhibit "C" and made a part
hereof by reference. Said proof of insurance shall also provide that
said policy or policies shall not be canceled or materially reduced in
coverage without giving at least thirty (30) days prior written notice
to City. If Consultant fails to provide proof of insurance coverage
as specified above, City may, at its sole discretion, terminate this
Agreement immediately.
Consultant shall not permit a subcontractor or vendor
to perform work on City premises unless and until a certificate of
insurance is obtained showing that such subcontractor or vendor has
worker's compensation coverage. If Consultant employs subcontractors
as part of the services rendered, Consultant's protective coverage is
required. Consultant may include all subcontractors as insureds under
its own policy or shall furnish separate insurance for each
subcontractor, meeting the requirements set forth herein.
E. Governing Law. The validity, interpretation and
performance of this Agreement shall be controlled and construed under
the laws of the State of California as enacted and in force at the
time this Agreement is fully executed.
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F. Assignment and Subcontracting Prohibited.
With the exception of the work to be performed by the
following subcontractors: Metropointe Engineers, URS, Kel Survey and
JL Patterson, Consultant may not assign or subcontract any right or
obligation pursuant to this Agreement, without the express written
consent of the City. Any other attempted or purported assignment of
any right or obligation pursuant to this Agreement shall be void and
of no effect.
The Consultant shall perform the work contemplated with
resources available within its own organization and no portion of the
work pertinent to this Agreement shall be subcontracted without
written authorization by the City, except that which is expressly
identified in the Consultant's Cost Proposal.
Any subcontract in excess of $25,000, entered into as a
result of this Agreement, shall contain all the provisions stipulated
in this Agreement to be applicable to subconsultants.
Any substitution of subconsultants must be approved in
writing by the City in advance of assigning work to a substitute
subconsultant.
G. Amendments. All changes or modifications to this
Agreement shall be in writing stating that it is an amendment to this
Agreement and shall be signed by both parties or their duly authorized
agents. This Agreement shall not be modified through course of
dealing, usage or trade.
H. Entire Agreement. This Agreement constitutes the
complete and final expression of the agreement of the parties and is
intended as a complete and exclusive statement of the terms of their
agreements and supersedes all prior and contemporaneous offers,
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promises, representations, negotiations, discussions, communications
and agreements which may have been made in connections with the
subject matter hereof. All exhibits are incorporated by reference.
Consultant represents that in entering into this Agreement, it has not
relied on any previous representations or understandings of any kind
or nature.
I. Benefit of Agreement. This Agreement shall bind
and benefit the parties hereto and their heirs, successors, and
permitted assigns.
J. Forum Selection. Any action brought relating to
this Agreement shall be brought and held exclusively in a State Court
in the County of Los Angeles, California.
K. Recitals. All recitals are incorporated by
reference.
L. Waiver. Any waiver at any time by either party of
its rights with respect to a default under this Agreement, or with
respect to any other matters arising in connection with this
Agreement, shall not be deemed a waiver with respect to subsequent
default or other matter.
M. Force Majeure. Neither Party shall be considered
in to be in default in any of its obligations under this Agreement
when a failure of performance shall be due to an uncontrollable force.
The term "uncontrollable force" shall mean any cause beyond the
control of the party affected, including, but not restricted to,
flood, earthquake, storm, fire, lightening, epidemic, war, riot, civil
disturbance or disobedience, labor dispute, labor material shortage,
sabotage, federal, state, or municipal action, statute, ordinance, or
regulation, embargoes of the United States Government or any other
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government, which by exercise of due diligence such party could not
reasonably have been expected to avoid and by exercise of due
diligence has been unable to overcome. Either party rendered unable
to fulfill any of its obligations under this Agreement by reason of an
uncontrollable force, shall give written notice within five (5)
Business Days of such fact to the other party and shall exercise due
diligence to remove such inability with all reasonable dispatch.
IN WITNESS WHEREOF, the parties have caused this Agreement tol
be executed by and through their authorized officers on the date, month)
and year first written above.
CITY OF VERNON
B y : % Glr<<
ONIS C. MAtEWRG, Ma or
ATTEST
-zZ
BRUCE V. MALKENHORST, City Clerk
APPROVED AS TO M•
ERIC T. FRESCH, City Attorney
W. KOO & ASSOCIATES STRUCTURAL
ENGINEERS, INC.
By: /
Print Name: 'A -
Title:�,
By: �n
Print Name. 5 ah
Title: Pe S GI•Q
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THE CITY OF VERNON
COMMUNITY SERVICES & WATER DEPARTMENT
SEEKS PROPOSALS FROM QUALIFIED CONSULTANTS TO
PREPARE A PROJECT REPORT, ENVIRONMENTAL DOCUMENT
WITH HISTORICAL EVALUATION, AND PRELIMINARY DESIGN
FOR THE IMPROVEMENT OF THE ATLANTIC BLVD BRIDGE
OVER THE LOS ANGELES RIVER
Table of Contents
1.0 Introduction
2.0 Project Background
3.0 Selection Process, Criteria, and Schedule
4.0 Proposal Contents
5.0 Scope of Work
6.0 Compensation
2
1.0 Introduction
The City of Vernon is soliciting proposals from qualified firms for the investigation and
assessment of the Atlantic Blvd Bridge over the Los Angeles River. The Atlantic Blvd Bridge in
the City of Vernon is inadequate for the projected traffic volume of vehicles and trucks. In
addition, the bridge must be brought up to structural standards for the projected traffic loads and
for seismic design requirements. The City of Vernon recently acquired ownership of this major
bridge structure and has received a discretionary bridge grant to determine the necessary
improvements to the bridge to provide safe and efficient vehicular travel over the Los Angeles
River.
A detailed scope of work is included in Section 5.0 of this RFP.
Five copies of the proposal should be submitted by 2:00 P. M. on May 7, 2003 to:
Samuel Kevin Wilson, P. E. Director of Community Services
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
A pre -proposal conference for this project will be held on April 9, 2003 at 9:00 am at the
Vernon City Hall, 4305 Santa Fe Avenue, Vernon, CA. All questions must be in writing.
Requests to review documents should be directed to Kevin Wilson, Director of Community
Services (323) 583-8811, Ext. 245. Services provided under this agreement will be coordinated
and overseen by the City of Vernon, Department of Community Services.
2.0 Background
2.1 City of Vernon
The City of Vernon is primarily an industrial City located approximately 5 miles
southeast of downtown Los Angeles. The City has a small residential population, but is home to
1,200 businesses employing 55,000 people. Vernon was incorporated in 1905 and consists of
approximately 5 square miles within a built out environment.
2.2 Purpose
The City requests written proposals from consultants to provide the Project Report,
Environmental Document and Preliminary Design Recommendations for the Atlantic Blvd
Bridge Improvement. The reports will investigate the future vehicular needs of this bridge and
provide detailed recommendations for the improvements required for the bridge to satisfy the
traffic requirements, safety requirements, structural requirements and seismic requirements
established by CalTrans, the surrounding agencies and concerned organizations. The reports
shall include detailed analysis, assessment and recommendations for the specific type of
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rehabilitation and/or replacement of the bridge to satisfy all the requirements for Federal Funding
through the Highway Bridge Rehabilitation/Replacement (HBRR) Program and other similar
programs.
3.0 Selection Process, Criteria and Schedule
3.1 Vernon Selection procedures
Vernon will appoint a panel of technical representatives, to serve as the selection
recommendation panel for this professional service contract.
The selection recommendation panel will evaluate the written proposals based on the
selection criteria listed in Exhibit 2. The selection recommendation panel may then interview
short-listed consultants. The panel will make a recommendation to the City Council as to the
most qualified firm. Vernon professional service selections will be qualifications -based. Subject
to approval by the Council, Vernon will enter into negotiations with the most qualified firm. The
goal is to obtain City Council approval as soon as possible after negotiations. The expected
schedule for the selection process is attached as Exhibit 3.
3.2 Contract Format
Vernon maintains a standard form of agreement which requires specific insurance and
indemnification. A copy of a standard form of agreement is attached as Exhibit 5. Firms shall
identify any exceptions or conditions which would prevent their being able to enter into an
agreement with Vernon at the interview. The form of contract will be on a time and materials
basis with a maximum authorized amount. The selected consultant may be subject to pre -award
and post -completion audits.
3.3 Funding Sources
Funding for this project is expected to come from Federal and local funding sources.
4.0 Proposal Contents
4.1 Identification
Identify the prime consultant (name of firm, address, telephone and fax numbers). Please
indicate whether the firm is a corporation, joint venture, partnership or sole proprietorship. Please
provide the same information for all sub -consultants that will be participating in this project as
part of the consulting team. Exhibit 4 listing each team member should be submitted with the
proposal.
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4.2 Team Organization
Provide an organization chart showing the relationship of all sub -consultants to the prime
consultant and with each other. Specify the names of key staff that will be assigned to perform
the work.
4.3 Form 255
Please submit updated Standard Form 255 for all firms that are part of the proposed team.
For 255 resumes should be submitted only for the key people identified on the Organization
Chart. These forms will be the primary basis for determining the qualifications of the firms and
key staff. Sections 9 and 10 of Form 255 are not required. Form 254 is not required.
4.4 DBE Participation
Congress passed legislation in 1981 that required goals to be set for Disadvantaged
Business Enterprises (DBE's) in all federally funded and partially federally funded contracts.
The City's DBE goal is set at 13%. Goals are established by the Contract Manager and the
Division of Civil Rights/District Civil Rights Liaison regardless of amount of the contract.
It is the contractor's responsibility to make a sufficient portion of the work available
subcontractors and suppliers and to select those portions of the work or material needs so as to
ensure meeting the established goals required in the contract. Bidders must indicate in the
bid/cost proposal the percent of participation expected to be attained. In the event of a
prospective bidder's inability to meet the established goals, a Good Faith Effort (GFE) must be
made.
4.5 Project Understanding and Proposed Approach
Describe the basic approach for completing the scope of work for the project. In addition,
briefly discuss issues, specific to this assignment, considered critical to on -time and on -budget
performance of the work and how those issues will be managed.
4.6 Proposal Length
The proposal, excluding Form 255's and DBE Certifications, should not exceed 20 pages.
5.0 Scope of Work
5.1 Project Background
The project is being funded via Federal and local monies. Therefore, the consultant
selected for this project will be required to adhere to Caltrans guidelines. Specifically, those
stated in the Caltrans Local Assistance Procedures Manual.
5.2 Required Tasks
Selected consultant will be required to perform at minimum the following tasks:
Prepare a Project Report detailing the recommended improvements and their costs.
The report shall consider structural requirements for the future vehicular volumes and
types and the seismic design parameters for this type of bridge.
• Prepare an Environmental Document based on the impacts of the project. The
Environmental Document may be a mitigated negative declaration, environmental
assessment, or EUVEIS. The Environmental Document required shall be coordinated
with the Project Report and complete enough to qualify the project to secure design
and construction funding. The cost proposal shall include the cost to prepare each
type of document.
• A historical evaluation shall be made to satisfy the State Historical Preservation
Office and included with the Environmental Document.
• Prepare a preliminary design for the bridge. Determine the load capacity of the
proposed bridge and describe in detail the requirements for widening and
strengthening. An analysis and recommendation for rehabilitation or replacement and
detailed recommendations for design and costs of various alternatives.
• The reports, plans and specifications shall be to CalTrans Standards. The cost
proposal shall be separated into a minimum of three categories corresponding to the
three major tasks
5.3 General Requirements
Coordination with Vernon. Due to the expedited schedule, a high degree of
coordination with City of Vernon staff and regulatory agencies will be required.
CADD. Vernon has adopted CADD drafting and file management standards based on
AutoCAD software. Submittal of final plans in compatible electronic format is required.
The Consultant will provide a plan for management, coordination and control to ensure
successful and timely completion of this project. The Consultant selected will prepare a detailed
work plan, including schedule and cost breakdown for each task. The Consultant and the
Technical Advisory Committee shall meet and review all required reports. Consultant will be
responsible for preparing and keeping a record of meeting minutes. Consultant invoices shall be
prepared to show cost against project milestones.
5.4 Caltrans and FHWA Requirements
The selected consultant must comply with all federal and state requirements including but
not limited to the Uniform Act, Title VI and 49 CFR 24, SHWA Project Development Guide,
Chapter 9 and Caltrans Right of Way Manual.
0
6.0 Compensation
The professional fees shall be submitted in a separate sealed envelope. The fees for
the completed scope of work shall be on a cost plus fixed fee basis for all tasks of the work
including incidental expenses. A fixed fee for meetings beyond that in the scope of work shall be
provided. For the purpose of evaluation, the fix fee shall be segregated into major tasks.
For the purpose of evaluation and extra work, if any, the hourly rates by discipline,
by task and incidental fees shall be provided. Extra work is only that work approved in writing
by the City beyond the scope of the project. The scope of work includes, but is not limited to, all
work tasks, plans revisions, regulatory agency requirements, and work necessary to correct errors
and omissions.
LIST OF ATTACIE14ENTS
Exhibit 1 - Location Map
Exhibit 2 - Selection Criteria
Exhibit 3 - Proposed Schedule
Exhibit 4 - Work Performance List
Exhibit 5 — Sample Agreement
LOCATION MAP EXHIBIT 1
RFP for Project Report and Environmental Document for Atlantic Boulevard Bridge Over
the Los Angeles River
(See Attached)
VA
SELECTION CRITERIA EXHIBIT 2
RFP for Project Report and Environmental Document for Atlantic Boulevard Bridge Over
the Los Angeles River
Criteria
(a) (b) (a) X (b)
Weight Score Weighted
(0-10) Score
1. Project Manager
• Qualifications & Relevant Experience 2.0
• Unique Qualifications for the Project
• Time Commitment for the Project
2. Project Team 2.0
• Qualifications & Relevant Individual
Experience
• Unique Qualifications of Key Members
for the Project
• Time Commitment of Key Members
• Organization Chart
3. Consultant Firm Capabilities 1.0
• Demonstrated Capability on Similar
Recent Project
• Management and Organization Capabilities
4. Project Understanding and Approach 4.0
• Demonstrated Knowledge of the Work
• Knowledge of State and Local Procedures
• Management Plan for Timely Completion
• Ability and Willingness to Respond Timely
To City of Vernon Requirements
• Ability to Interface with Other City of Vernon
Consultants, Public Agencies, Private Owners
5. DBE
• Compliance with DBE Goals 1.0
TOTAL 10.0
n
PROPOSED SCHEDULE EXIMIT 3
RFP For Project Report and Environmental Document for Atlantic Boulevard Bandini
Boulevard - 710 Improvements and Annexation
March 20, 2003 Mail RFP to consultants and advertise availability
April 9, 2003 Pre -proposal Conference
May 7, 2003 Due date for proposals
May 8-14, 2003 Interviews of short-listed firms. Interview panel to develop
recommendation to award a consultant contract
June 18, 2003 City Council meeting to award consultant contract
October 31, 2003 Project Completion
06
WORK PERFORMANCE EX 031T 4
RFP for Project Report and Environmental Document for Atlantic Boulevard Bridge Over
the Los Angeles River
Name and Address DBE Approximate Work Performed
(Type) % of Contract
2.
3.
4.
5.
6.
7.
8.
10
SAMPLE AGREEMENT EXHIBIT 5
RFP for Project Report and Environmental Document for Atlantic Boulevard Bridge Over
the Los Angeles River
(See attached)
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P CONTRACr*S�EA
AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES
THIS AGREEMENT is made, entered into and executed in
duplicate originals, either copy of which may be considered and used as
the original hereof for all purposes, as of this day of ,
200, in the City of Vernon, California
BY AND BETWEEN THE CITY OF VERNON, (hereinafter
referred to as "the City")
4305 Santa Fe Avenue
Vernon, California 90058
AND
City]; and
(hereinafter
referred to as "Consultant")
WHEREAS, [description of consulting services required by the
WHEREAS, [description of the process the City used to obtain
proposals]; and
WHEREAS, Consultant submitted a proposal to City dated
200 ("the Proposal") which includes a description of the
proposed services and a costs proposal, a copy of which is attached
hereto as Exhibit "A" and incorporated herein by this reference as
though fully set forth at length; and
WHEREAS, Consultant represents that it is qualified to
perform such services under this Agreement for Professional Consulting
Services (hereinafter "Agreement"); and
WHEREAS, the City desires to retain Consultant to perform the
services described herein.
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NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET
FORTH HEREIN:
1. SCOPE OF SERVICES.
Consultant shall perform the services outlined in the
Proposal, including, but not limited to [description of services to be
provided] as identified therein. [Services not included in the
Proposal, but which may be requested are: .] It is
understood and agreed that in the event of a conflict between the
Proposal and this Agreement, the terms of this Agreement shall prevail.
Consultant agrees that all services provided will be
conducted by the principal and, if staff members or approved
subcontractors are used, their work will be done under the supervision
of the principal. -Consultant shall undertake and carry on the work
diligently to conclusion, using that standard of care, skill, and
diligence normally provided by such a professional in the performance
of such services.
2. PROGRESS REPORTS.
Consultant shall meet with City staff as indicated in the
Proposal, or upon City's request, in order to provide reports or
information concerning the services being performed by Consultant under
this Agreement.
3. TIME OF PERFORMANCE.
Consultant's services herewith shall commence upon signing of
the Agreement by both parties and shall end when Consultant has
completed the work on the Tasks in the Proposal, unless the Agreement
is otherwise terminated or extended.
ISAMPLE CONTRACT
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4. COMPENSATION.
A. Consulting Fees & Expenses.
1. The City will pay Consultant on a time -and -
material basis according to the Fee Schedule, a copy of which is
attached hereto as Exhibit "B" and incorporated herein by this
reference as though fully set forth at length. The total amount to be
paid to Consultant for services under this Agreement, regardless of any
changes in the Fee Schedule, shall not exceed
($ ). If changes or extra services are requested by the City
pursuant to Paragraph 6 of the Agreement, then the City shall pay for
those services on a time and material basis according to the hourly
rate identified in Exhibit "B" which is attached hereto and
incorporated herein by this reference as though fully set forth at
length.
B. Other Expenses.
Any other expenses not identified in the
Proposal may only be billed if written approval has been obtained from
the City Administrator in advance.
5. METHOD OF PAYMENT.
Consultant shall submit within thirty (30) days after the
last day of any month in which services have been performed or costs
incurred hereunder an invoice to the City for payment. Invoices shall
contain an itemization of services rendered, directly related job
expenses and subcontract charges incurred by Consultant for which
compensation is due, and an estimate of the percentage completed for
each milestone or task. Consultant shall be responsible for paying any
subcontractors used in the performance of this Agreement. Sub-
contractors shall not bill the City directly.
ISAMPLE CONTRACT
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Payment of the invoice shall be made upon acceptance and
approval by the City within thirty (30) days of receipt. The City's
approval of the invoice shall not be unreasonably withheld.
6. CHANGES AND EXTRA SERVICES.
The City reserves the right to request changes in the
services to be performed by Consultant. All such changes shall be
incorporated in written change orders executed by the City and
Consultant that shall specify the changes ordered and the parties shall
mutually negotiate an adjustment of compensation and completion time if
required thereof. Consultant shall only perform additional services
during this time period when requested by the City Administrator and/or
the Director of Community Services.
Any services added to the scope of this Agreement by a change
order shall be executed under all applicable conditions of this
Agreement. Consultant should be paid according to the fee schedule in
Exhibit "B." No claim for additional compensation for services or
lextension of time shall be recognized unless contained in a duly
lexecuted change order.
7. PRODUCTS OF CONSULTING.
1. All products of consulting services, with the
exception of computer software developed by the Consultant and/or its
subcontractors, shall become the property of the City and the original
copies shall be delivered to the City by Consultant before the end of
the performance of this Agreement. Computer software shall remain the
property of the Consultant and/or its subcontractors, except for the
City's continued right to use said software at no extra cost. Copies
of all daily field summary reports, field memoranda, field and
laboratory test results, and final reports shall be made available to
SAMPLE CONTRACT
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the City.
8. CONFIDENTIAL INFORMATION.
1. Access to Confidential Information. The City may
provide Consultant and/or its approved subcontractors with, or allow
Consultant access to, certain information not available to the public
concerning the City, or businesses located in the City. The
information may include company information, taxes, sales, value of
assets, or other such information. All such information shall be known
as "Confidential Information" and may not be used to circumvent the
responsibility of either party to this Agreement.
2. No Disclosure. Except as expressly permitted,
Consultant and/or its subcontractors shall not disclose, permit the
disclosure of, release, disseminate, or transfer, whether orally or by
any other means, any part of such Cdnfidential Information to any other
person or entity, whether corporate, governmental; or individual,
without the express prior written consent of an authorized
representative of the City. Consultant shall return any written
Confidential Information, and all copies made of such items, to the
City.upon the City's written request, but in any event not later than
the date that Consultant has performed all services to be performed
pursuant to this Agreement. Consultant hereby agrees that such
Confidential Information and any documents provided may be used by
Consultant and/or its subcontractors only as authorized by the City.
Consultant shall include a contract provision in its contract with each)
and every subcontractor that binds the subcontractor to this non-
disclosure requirement. Consultant shall take reasonable measures to
avoid any disclosure of any such Confidential Information to any
unauthorized person.
SAMPLE CONTRACT
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3. Court Ordered Disclosure. Consultant shall
immediately notify the City -of any court order or subpoena requiring
disclosure of Confidential Information, and shall cooperate with the
City's legal counsel in responding to any such order or subpoena.
Consultant may only disclose such Confidential Information required to
be disclosed pursuant to court order or subpoena after legal counsel
has exhausted any lawful and timely appeal or challenge.
4. Remedies. In addition to any other remedies that
it may have at law or in equity, the City shall be entitled to a
temporary and permanent injunction by a court of competent jurisdiction
against any breach or threatened breach of the Confidential Information
provisions of this Agreement. Consultant acknowledges that in case of
such breach or threatened breach, the City would have no adequate
(remedy at law.
9. INDEMNITY AND INSURANCE.
1. Indemnification of City. Consultant shall
indemnify, defend, protect and hold the City and its officers, agents
and employees, free and harmless from and against any and all claims,
demands, losses, damages, liabilities, fines, charges, penalties,
orders, judgments and all costs and expenses incurred in connection
therewith, including reasonable attorney's fees and costs of defense
arising, directly or indirectly, in whole and in part, out of the
negligent services or willful misconduct of the Consultant or its
subcontractors, employees or agents in the performance of services
under this Agreement, except to the extent arising from or caused by
the sole active negligence or willful misconduct of the City, its
officers, agents or employees.
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2. Insurance. Prior to commencing work hereunder,
Consultant shall provide the City with proof of insurance providing and
maintaining the coverage and endorsements set forth in the Insurance
Schedule attached hereto as Exhibit "C" and made a part hereof by
reference. Said proof of insurance shall also provide that said policy
or policies shall not be canceled or reduced in -liability limits
without giving at least thirty (30) days prior written notice to the
City. If Consultant fails to provide proof of insurance coverage as
specified above, the City may, at its sole discretion, terminate this
Agreement immediately.
Consultant shall not permit a subcontractor or vendor
to perform work on City premises unless and until a certificate of
insurance is obtained showing that such subcontractor or vendor has
workers' compensation coverage. If Consultant employs subcontractors
as part of the services rendered, Consultant's protective coverage is
required. Consultant may include all subcontractors as insureds under
its own policy or shall furnish separate insurance for each
subcontractor, meeting the requirements set forth herein.
10. GENERATE PROVISIONS.
1. Independent Contractor. At all times during the
term of this Agreement, Consultant shall be an independent contractor
and shall not be an employee of the City. The City shall have the
right to control Consultant only insofar as the results of Consultant's
services rendered pursuant to this Agreement; however, the City shall
not have the right to control the means by which Consultant
accomplishes services rendered pursuant to the Agreement except to the
extent that such services involve the use of City property or
Confidential Information.
(SAMPLE CONTRACT - 7 -
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2. Consultant Not Agent. Except as the City may
specify in writing, Consultant shall have no authority, express or
implied, to act on behalf of the City in any capacity whatsoever as an
agent. Consultant shall have no authority, expressed or implied,
pursuant to this Agreement to bind the City to any obligation
whatsoever.
3. Assignment and Subcontracting Prohibited.
Consultant may not assign or subcontract any right or obligation
pursuant to this Agreement for the performance of its duties, except
with the express written consent of the City. Any other attempted or
purported assignment of any right or obligation pursuant to this
Agreement shall be void and of no effect.
4. Termination. This Agreement may be terminated by
the City without cause on fifteen (15) days written notice to
Consultant. Consultant shall be entitled to the compensation earned by
it prior to the date of the termination notice, computed pro rata up to
and including that date, plus compensation for work performed during
the fifteen -day notice period and authorized in the termination notice.
5. Notices. Notices to the parties, unless otherwise
requested in writing shall be sent to:
City: THE CITY OF VERNON
ATTN: BRUCE V. MALKENHORST, CITY ADMINISTRATOR
4305 SANTA FE AVENUE
VERNON, CA 90058-0805
Consultant:
ATTN:
6. Entire Agreement. This Agreement is the entire
agreement of the parties. Consultant represents that in entering into
this Agreement, it has not relied on any previous representations or
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understandings of any kind or nature.
7. Governing Law. The validity, interpretation and
performance of this Agreement shall be controlled and construed under
the laws of the State of California as enacted and in force at the time
this Agreement is fully executed.
8. Amendments. Except as may otherwise be
specifically provided herein, this Agreement may be modified or amended
only by a written document executed by both Consultant and the City and
approved as to form by the City Attorney.
9. Benefit of Agreement. This Agreement shall bind
and benefit the parties hereto and their heirs, successors, and
permitted assigns.
10. Forum Selection. Any action brought relating to
this Agreement shall be brought and held exclusively in a State Court
in the County of Los Angeles, California.
11. Recitals. All recitals are incorporated by
Ireference.
12. Waiver. Any waiver at any time by either party of
its rights with respect to a default under this Agreement, or with
respect to any other matters arising in connection with this Agreement,i
shall not be deemed a waiver with respect to subsequent default or
other matter.
13. Attorney's Fees. In the event that it becomes
necessary for either party to this Agreement to enforce any of the
provisions of this Agreement, the parties agree that a court of
competent jurisdiction may determine and fix reasonable attorney's fees
to be paid to the successful litigant.
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14. Force Majeure. Neither Party shall be considered
to be in default in any of its obligations under this Contract when a
failure of performance shall be due to an uncontrollable force. The
term "uncontrollable force" shall mean any cause beyond the control of
the party affected, including, but not restricted to, flood,
earthquake; storm, fire, lightening, epidemic, war, riot, civil
disturbance or disobedience, labor dispute, labor material shortage,
sabotage, federal, state, or municipal action, statute, ordinance, or
regulation, embargoes of the United States Government or any other
government, which by exercise of due diligence such party could not
reasonably have been expected to avoid and by exercise of due diligence
has been unable to overcome. Either party rendered unable to fulfill
any of its obligations under this Agreement by reason of an
uncontrollable force, shall give written notice within five (5)
business days of such fact to the other party and shall exercise due
diligence to remove such inability with all reasonable dispatch.
IN WITNESS WHEREOF, the parties have caused this Agreement to
be executed by and through their authorized officers on the date, month'
and year first written above.
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(ATTEST:
BRUCE V. MALKENHORST, City Clerk
APPROVED AS TO FORM:
JEDUARDO OLIVO, City Attorney
CITY OF VERNON
By:
LEONIS C. MALBURG, Mayor
By:
Name:
Title:
By:
Name
Title:
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INSURANCE FORM LETTER
(To be issued on insurance carrier letterhead. This letter must be notarized)
Date:
City Clerk
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
Re: Insurance for City of Vernon
Policy Number(s)
Named Insured:
City Clerk:
(description of permit or contract)
I hereby certify that the certificate of insurance attached hereto and made a part hereof by reference
truly and accurately represents the above -cited insurance policies and the insurance coverage of each for
the named insured insured by (insurance carrier).
The City of Vernon, its officers, and employees are included in said policies as additional insureds
and that the City of Vernon will be provided with thirty (30) days written notice of cancellation or material
reduction of coverage.
I certify that I am an officer of the insurance carrier named herein and that I am authorized to sign
this certificate on behalf of said insurance carrier.
Signature
Title
Insurance Form Letter
SAMPLE CONTRACT -13-
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EXHIBIT C
INSURANCE SCHEDULE (CONSULTANT)
The Consultant shall provide proof of insurance, including a standard certificate of insurance, in at least
the following amounts and coverage (combined single limit permitted):
I. Coverage and Limits
Bodily Injury ProMM Damage
Hazards Each Person Each Accident Each Accident
Automobile Liability
Owned Automobiles $ 500,000 $1,000,000 $ 500,000
Hired Automobiles $ 500,000 $1,000,000 $ 500,000
Non -Owned Automobiles $ 500,000 $1,000,000 $ 500,000
Workers' Compensation $ Statutory
Employers' Liability $1,000,000 per employer
11. General and Professional Liability
General Liability
$1,000,000
.$2,000,000
$1,000,000
Premises Operations
$1,000,000
$2,000,000
$1,000,000
Elevators (if applicable)
$1,000,000
$2,000,000
$1,000,000
Independent Contractors
$1,000,000
$2,000,000
$1,000,000
Products - Completed Operations
$1,000,000
$2,000,000
$1,000,000
Contract Liability
$1,000,000
$2,000,000
$1,000,000
Professional Liability
$2,000,000
$2,000,000
$2,000,000
a. The general liability policy shall contain the following special endorsements which shall be noted on or
attached to the standard certificate of insurance:
1. An endorsement naming the City of Vernon, its officers, and employees as additional insureds under
the policy.
2. An endorsement providing the City of Vernon thirty (30) days notice of cancellation or material
reduction of coverage.
3. An endorsement providing coverage for all operations under this Agreement.
4. Such other endorsement as may be required by addendum hereto.
b. In addition to the standard certificate of insurance, proof of general and professional liability coverage
shall be furnished in the form checked below. Only certification of the following proofs will be
accepted:
X For each policy, a notarized letter from the underwriter or carrier certifying that the coverage and
statements in the standard certificate of insurance (attached thereto) are true and correct and that
the signator is an officer authorized to so certify.
A copy of each policy certified by an officer of the underwriter or carrier and notarized.
EXHIBIT "C"
SAMPLE CONTRACT -12-
EXHIBIT B
January 13, 2004
Name Classification
Avera` e'Rate
Hours
Total
Dan Weddell Pro' Mgr
$82.83
277
$22,944.44
Wei Koo D Pro Mgr
$120.86
70
$8,459.94
Adam Wang Snr. Pro' En r
$123.42
149
$18,389.51
Shafi Serifan Proj En r
$120.06
245
$29,415.06
C.S. Hwang Pro' Engr
$100.74
63
$6,346.71
A.Mouba ed Pro' En r
$91.72
10
$917.20
M.Carbuccia En r/D r
$61.21
130
$7,956.79
Chon ku Yi En r/D r
$67.16
130
$8,730.93
Gary Buelow CAD
$77.53
81
$6,279.62
Norman Shu CAD
$57.74
99
$5,715.87.
Gloria Devito Clerical
$36.94
Subtotal 1,254 $115,156.50
Note: Revised Exhibit A of proposal, Section 1- "Direct Salary Cost'
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41
City of Vernon 7/21/2003
Atlantic Blvd Bridge Widening Project Scope of Work
Project Understanding
Atlantic Boulevard is a major north -south arterial in the City of Vernon, connecting the highly industrial area along
District Blvd. to the 710 Freeway. The bridge spanning the Los Angeles River is near the eastern limits of the City of
Vernon. The City has recently improved the roadway north of the Los Angeles River. The six lane bridge carries a
large number trucks in narrow 10-foot wide lanes. In addition, the roadway is constricted at the ends by existing
railroad crossings. The bridge deficiencies identified in the Bridge Inspection Report include inadequate roadway
width and nonstandard safety railing. These items give the structure a Sufficiency Rating (SR) of 73A and classify the
structure as "Functionally Obsolete (FO)." As the structure has a SR below 80 and is classified as FO, the Atlantic
Blvd. Bridge is on the Federal Highway Administration's Eligible Bridge List (EBL) for Highway Bridge
Rehabilitation and Replacement Program (HBRRP) funding.
The Atlantic Boulevard project will also include the study of widening Atlantic Boulevard near the 710 southbound on -
ramp. The purpose of this widening is to create a uniform street width from District to the on -ramp, removing the
"necking" of the street in the short section near the on -ramp. Currently, the right shoulder of the northbound Atlantic
Boulevard narrows significantly for approximately 200 feet before it widens again into the 710 southbound on -ramp.
This street widening is to be presented in the PR as a separate construction phase of the overall project.
The following project scope provides for a Project Report, Preparation of Environmental Documents and 35% Type
Selection of both the bridge work and roadway widening.
Scope of Work
Our project approach will follow the Local Program Procedure Manual for the Environmental Clearance (Chapter 6),
Design Standards (Chapter 11), and PS&E Guidelines (Chapter 12). The design and PS&E processes will follow the
latest Caltrans Project Development Procedure. Structure design shall follow Caltrans Division of Engineering Services
(DES) design guidelines, including the latest Seismic Design Criteria (SDC) and Bridge Design Specification. Brief
descriptions of the proposed tasks and deliverables are shown below:
TASK 1 - PROJECT REPORT
The WKA team will complete a Project Report which defines the project scope and cost by determining the need and
purpose and studying viable alternatives. WKA will follow Caltrans Guidelines on Project Reports. The following
tasks will be performed to develop the project report.
1.1 Project Kickoff Meeting/ Field Review l Record Search
WKA Team will attend a "kickoff meeting" with the City to go over the project approach as well as design criteria,
requirements, intents, scope, approach and procedures. We will also conduct a field review, obtain any as -built plans of
the existing Atlantic Bridge. We will identify and perform the field surveys. Research records and obtain information
from City of Vernon and the County of Los Angeles Flood Control District, and any other documents that may be
available from the Caltrans and the US Army Corps of Engineers.
Deliverable: As -Built & Design Data
1.2 Field Survey
We will create an aerial base map at a scale of 1=500 with 0.5m contour interval. Basis of bearing will be referenced to
a bearing as shown on the latest recorded tract or parcel map nearest the proposed streets. Spot surveys will be taken
on the ground under the bridge and to locate critical design objects. A preliminary ROW survey will also be completed
to identify the edges of properties adjoining to project site.
Deliverable: Bridge Site Survey Data
City of Vernon 7/21/2003
Atlantic Blvd Bridge Widening Project Scope of Work
1.3 Traffic Study
We will provide a comprehensive traffic study to determine the needed lane configurations, if any change is needed.
We will perform the following tasks:
1.3.1 Data Collection
Conduct field review to document the existing features of the roadway network and up to five key intersections in the
vicinity of the proposed project. Review available count data from the City of Vernon traffic count database to
determine if any recent counts have been conducted within the study area. Collect the latest freeway ADT and peak
hour traffic data from Caltrans Traffic and Vehicles System Database. Collect and review truck count information
from Caltrans and from recently conducted traffic studies within the vicinity of the study area.
Collect new peak hour intersection turning movement counts, including truck classification, at up to five proposed
study intersections and new ADT counts for Atlantic Boulevard on the roadway segments between District Boulevard
and the Bandini Boulevard.
1.3.2 Analyze and document existing roadway and intersection traffic
conditions.
Intersection analysis for both a.m. and p.m. peak hour conditions and roadway segments will be analyzed according to
the procedures outlined in the Caltrans Guide for the Preparation of Traffic Impact Studies or locally prescribed
methodology.
In coordination with Caltrans and the City of Vernon, identify the most recent applicable version of the Transportation
Model for use in the assessment of future conditions. All related information for identified "cumulative projects" shall
be incorporated into the future conditions as supplied by the City. Information from the SCAG Heavy Duty Truck
(HDT) Model will be reviewed and included as appropriate in the traffic analysis. The intersections and roadway
segments within the study area have significant truck activity and a heavy -vehicle
1.3.3 Analyze future traffic conditions
We will analyze and document future traffic conditions for the No -Build alternative and the widening alternative. The
analysis will address and minimize operational conflicts, identify future level of service, and evaluate potential safety
benefits from each alternative. A project specific traffic model using TRAFFIX Version 7.5R1 will be used in the
evaluation of intersection level of service as well as the assignment of related project trips.
1.3.4 Recommendations
We will summarize and document the results traffic analysis and identify traffic improvements and solutions that
support the objectives, needs and purpose of the Atlantic Boulevard Bridge Improvement Project over the Los Angeles
River. Attend a maximum of two (2) meetings with the Project Team and one (1) public meeting to discuss/present
study results. All reports will be issued as draft for review and comments. Final reports will be issued after
incorporating the review comments.
Deliverable: Traffic Analysis Report
1.4 Preliminary Right -of -Way Research and Utility Coordination
We will collect the right-of-way information from Caltrans, City, and County to identify the property owners,
easements, and/or airspace rights. This data will be added to the base map. Subsequently, we will examine the impacts
by the proposed alternatives. For each feasible alternative, we will define the needed right-of-way (partial or complete
fee take, temporary and/or permanent easements, and airspace rights), current type of ownership, and whether
relocation, relinquishments, abandonments, on -site construction, etc. will be required. We will determine who will
transfer the right-of-way, the state or the local agency. This information will be summarized along with the estimated
costs on Caltrans Right -of -Way Data Sheet for each feasible alternative.
We will initiate the utility study by sending requests to all known underground and overhead utility companies present
in the area to collect their record data and determine if they have any upcoming modification plans exclusive of the
project. The data obtained will be included on our base maps such that when the alternative geometrics are prepared,
conflicts can be assessed. We will maintain records of the utility correspondence. Once the utility facilities are known,
City of Vernon 7/21/2003
Atlantic Blvd Bridge Widening Project Scope of Work
we will determine whether they are high or low risk utilities using Caltrans Policy on High and Low Risk Underground
Facilities Within Highway Rights of Way, dated January 1997. Following the development of our concept plans and
determination of preferred alternative (if determined at this stage), we will forward our concept plans to the utility
companies for verification of their facilities and to review the impacts.
Subsequently, if utility modifications are required due to the project impacts, we will determine prior rights (whether
the utility company pays or whether City/Calftans pay) and also whether the utility company performs the work with
their forces or if it is included in the project's construction contract. We will prepare the Utility Data Sheet as part of
the Caltrans Right -of -Way Data Sheet describing the companies involved, facilities, and costs.
Deliverable: ROW Data Sheet & Utility Data Sheet
1.5 Roadway
We will assess the data obtained along with the project goals and objective to perform the alternatives value analysis.
We will determine the alternatives through coordination with the City regarding the need to widen the bridge approach,
widen the roadway, improve intersections, bikeway crossing alternatives, etc. Our review of the proposed alternatives
will consider impacts on adjacent facilities, such as other lanes, intersections, interchanges, local arterials, or other
facilities. Impact on the adjacent facilities either directly or indirectly through operational issues must be considered in
assessing the feasibility of an alternative. We will identify existing deficiencies and develop alternatives based on
design mitigation for 20 years following. We expect to examine a number of alternatives with the minimum study
including the "no build", at least one build alternative, and a full standard alternative. The no build alternative will be
used as a baseline comparison to the other alternatives and the full standard alternative is used as the basis for any
necessary fact sheets. The alternatives value analysis will be an iterative process and will result in assessing trade-offs
between standard geometries, costs, impacts to surrounding facilities, operational benefits, safety concerns, etc. Unless
significant environmental issues arise, we expect the conclusion of this task to result in determining which one is
preferred.
As part of this task, we will meet with the County of Los Angeles Department of Public Works to discuss the bicycle
path along the Los Angeles River that currently ends at Atlantic Blvd. The purpose of this meeting to ensure that any
work completed on this bridge is compatible with future bikeway extension plans by Los Angeles County.
The geometries for alternatives will be developed considering lane configurations, storage requirements, signal timing,
etc. Geometries would be prepared in enough detail to establish constructibility, to determine the presence of any
nonstandard design features, and to determine realistic construction cost estimates. We will prepare concept plans for
each feasible alternative and profiles, superelevation diagrams, and typical cross -sections as necessary.
Deliverable: Geometric Roadway Concept Plan
1.6 Hydraulic Analysis of Los Angeles River, Hydrology and Storm
Drain Design
A Location Hydraulic Study, required by Caltrans, must be prepared to evaluate the proposed highway improvement
potential impacts on existing floodplain. Specifically, existing watercourses will be located and the project proximity
to potential flood plain evaluated. FEMA Flood Insurance Rate Map for the area will be obtained and information
compiled for the Highway Design Manual, Figure 804.7 form. The HEC analysis and fording and engineering
recommendations to the channel remediation, bridge pier treatment and bridge profiles, will be presented in a report,
which will be submitted to the City, USACOE and LACDPW for their review and comments.
The existing drainage conditions will be reviewed and potential impacts to the existing drainage facilities assessed for
each proposed improvement alternatives. A preliminary cost estimate will be prepared to evaluate drainage costs for
each alternatives, including relocation costs for existing facilities or construction costs for required new drainage
facilities.
A Stomp Water Data Report will be prepared. The Project Planning Design Guide (PPDG) was revised in September
2002 to incorporate storm water quality control at the planning and design stage. The new standards require the
preparation of a Storm Water Data Report (SWDR) describing the drainage, potential water quality issues, and
proposed construction and permanent Best Management Practices (BMP's). This report is accompanied by checklists
including all water quality items to be addressed, a cost estimate for the storm water quality efforts and construction
costs, and constitutes "Appendix E" of the PPDG. This report will describe the drainage and water quality conditions of
City of Vernon 7/21/2003
Atlantic Blvd Bridge Widening Project Scope of Work
the project area, evaluate potential issues and propose best management practices (BMP's) to mitigate existing and
future conditions, as well as construction related water quality prevention requirements. Also part of the NPDES
requirements, the NPDES Information Submittal form will be prepared.
Deliverable: Location Hydraulic Study, FEMA Flood Insurance Rate Map, Storm Water Data Report, NPDES
Information Submittal form and conceptual drainage map.
1.7 Railroad Coordination
The project will be evaluated for required railroad permits and license agreement requirements, including necessary
coordination with BNSF, CPUC, and all Utility carriers within the Railroad Right of Way. The impact of the following
items will be studied for the development of the cost and schedule for final construction.
• Roadway Worker Qualification and Safety Training for design and construction personnel entering the
Railroad right of Way
• Right -of --Entry Agreement for temporary use of railroad property (utility potholing and geotechnical borings,
topographic and field surveys, visual field reviews of constraints)
• Utility Coordination
• Easement or Property Acquisition Agreement, if necessary
• California Public Utilities Commission Grade Separation Application and Approval
• Construction and Maintenance Agreement between BNSF and City of Vernon
• Construction Encroachment Permit
• Contractor's Right -of -Entry Agreement
Deliverable: Railroad right of entry permits
1.8 Geotechnical Study
A preliminary foundation report will be performed in general compliance with the Caltrans Guidelines for Foundation
Investigations and Reports (Version 1.2, June 2002). The critical issues that will be addressed in the study are existing
foundation capacities, ARS curves, seismicity and liquefaction potential. The report will also recommend alternative
foundation types and preliminary capacities for the new foundations. To develop the report, we will review the
existing soil information and prepare a preliminary geotechnical model for the site. (No soil exploration is planned, all
information will be based on available existing soil borings for this site and adjacent sites). The preliminary foundation
report will include discussion of the soil conditions at the site, existing boring logs (if any), soil classifications,
groundwater level, boring and sampling locations, field and laboratory testing results, and unusual conditions. We will
also recommend an ARS curve and seismic parameters using Caltrans California Seismic Hazard Map and ATC-32.
All reports will be issued as draft for review and comments. Final reports will be issued after incorporating the review
comments.
Deliverable: Preliminary Foundation Report
1.9 Seismic Retrofit Strategy
The intent of the bridge widening is to upgrade the overall structure behavior with the widening. As part of the bridge
widening, the seismic performance of the existing structure will be investigated. A seismic analysis and seismic
retrofit strategy report will be completed to accurately determine the costs of the widening project. The seismic
analysis will follow Caltrans Seismic Design Criteria 2001. If the structure is found to be collapsible, two viable
retrofit alternatives will be developed. A general plan and cost estimate will be completed for both alternatives. The
recommended retrofit strategy will be presented at a special Retrofit Strategy Meeting for concurrence with the
Caltrans Office of Earthquake Engineering.
Deliverable: Draft Seismic Retrofit Strategy Report & Final Seismic Retrofit Strategy Report
1.10 Draft Project Report
The draft project report defines the project need and purpose and the scope of the project. The general outline of the
Caltrans Guidelines for a Project Report will be followed. At least two alternatives will be developed and studied by
our team as presented above. The project report will include two phases of construction, the widening of Atlantic Blvd
over the Los Angeles River and widening of the Atlantic Boulevard near the 710. As part of the report a bridge
Advanced Planning Study(APS) will be completed. A bridge widening and retrofit, and a bridge replacement will be
City of Vernon 7/21/2003
Atlantic Blvd Bridge Widening Project Scope of Work
included in the APS. A preferred alternative will be recommended and used in the environmental phase. A Draft
Project report will be submitted to the City for review and comments.
Deliverable: Draft Project Report & Final Project Report
1.11 Prepare HBRR Application
An application for Highway Bridge Replacement and Rehabilitation Program funding will be completed based on the
recommendations of the Draft Project Report. The application defines the project scope and sets the HBRRP funding
for the project. The application will be prepared according to the Caltrans Local Assistance Program Guidelines,
Chapter 6. The bridge deficiencies and proposed corrective actions along with the new bridge sufficiency rating will be
presented to the City for review prior to the submittal to Caltrans. We will coordinate with Caltrans District Local
Assistance and Structure Local Assistance to resolve questions or comments to ensure quick funding approval.
Deliverable: Approved HBRRP Application
TASK 2 - PREPARATION OF ENVIRONMENTAL CLEARANCE
2.1 Data Collection and Initial Meeting with City Staff:
Immediately upon authorization to proceed, WKA team will meet with City of Vernon staff to gather additional
project -related data for the proposed Atlantic Blvd. bridge improvements, including specific details about the project's
construction, the schedule of construction, off -site improvements and relationship to existing facilities on the LA River
that may be effected by the proposed improvements. We will also discuss with City staff their concerns or concerns
they believe may be raised by the public and the Citys decision -makers and identify how these issues should be
addressed in the environmental documentation.
2.2 Prepare Preliminary Environmental Study (PES)
Completing the PES is the first step in the environmental process. The PES will follow Caltrans Local Assistance
Procedures Manual Chapter 6. As part of the PES, we will prepare the Environmental Checklist. As required by CEQA,
we will prepare an environmental checklist for the proposed project using the State's current recommended
format/template. The checklist will be the primary environmental assessment tool used to document potential issues
and how each environmental issue will or will not be significant for the project. As appropriate, mitigation measures
will be recommended to reduce all potential impacts to less than significant so that the appropriate finding by the City
will be adoption of the Negative Declaration or Mitigated Negative Declaration. Our planners and environmental
specialists will conduct the necessary analysis to provide the requisite level of detail in the environmental checklist
regarding both short-term (construction period) and long-term (post -construction use) impacts. This analysis will cover
the range of potential impacts including noise, air quality, aesthetics/urban design/shade and shadow, public utilities,
facilities and services (including police and fire services), land use, and other issues relevant to the project site and the
City of Vernon. Following the completion of the draft environmental checklist We will meet with the City to review
each draft assessment/checklist to confirm the conclusions regarding potential environmental effects and recommended
mitigation measures. We will then provide five (5) comb -bound copies of the preliminary Initial Study/Environmental
Checklist to City of Vernon staff for their review and comment.
Deliverable: Caltrans Preliminary Environmental Study Report
2.3 Field Review with Caltrans
The W .A Team will meet with the City and Caltrans Environmental Group at the project site. We will review the PES
to discuss any environmental issues to be addressed in the technical studies.
Deliverable: Meeting Minutes
2.4 Preparation of the Environmental Technical Studies
The WKA team will conduct and complete the environmental documentation and the associated technical studies
required by applicable Caltrans guidelines.
City of Vernon 7/21/2003
Atlantic Blvd Bridge Widening Project Scope of Work
2.4.1. Water Quality Study
Construction of the widened or replacement bridge requires construction within the Los Angeles River. Consistent with
state and federal requirements, Caltrans requires the City of Vernon to provide documentation that discusses and
assesses the effects of these new structures, the potential extent of disturbance to the waterway and how the impacts
can be mitigated to less than significant levels. The Water Quality Study will include a description of watershed
characteristics, identify applicable water quality plans and policies and beneficial uses and water quality objectives of
Los Angeles River and tributaries. The study will address potential impacts on water quality and identify mitigation
measures including general categories of BMPs as appropriate and list of permits needed (such as, but not limited to
NPDES Construction Storm Water Permit, 1600 Streambed Alteration Agreement, 404 Permit, 401 Water Quality
Certification) for both short-term construction and long -term operational impacts.
2.4.2 Section 106 Study (Cultural Resources)
In addition to CEQA and NEPA, the proposed project must comply with Section 106 of the National Historic
Preservation Act (NHPA), due to federal funding via FHWA. We will prepare a Historic Properties Research Report
(HPSR) will identify and address all cultural resources within the area potentially affected by the project, and satisfy
CEQA, NEPA and Section 106 requirements. The HPSR will include an Archaeological Survey Report (ASR) and
Historical Resources Evaluation Report (HRER). The Section 106 process involves consultation with Caltrans, FHWA,
the State Historic Preservation Officer (SHPO), and other stakeholders. We will perform the following tasks in support
of the project's cultural resources analysis, pursuant to Caltrans guidelines:
Area of Potential Effects (APE) Mapping. An APE map will be prepared for submittal to Caltrans and FHWA. The
APE map will identify the geographical area affected by the project and therefore subject to Section 106 study. The
APE for archaeological resources will include all areas potentially affected by ground disturbing construction activity.
The APE for architectural resources, per Caltrans guidance, will extend one parcel beyond the archaeological APE.
Historic Property Survey Report WSR) and Section 106 consultation. Due to the federal agency involvement on this
project (funding from FHWA), an HPSR will be required. If, as expected, a recent archaeological survey covering the
entire APE area has not been performed, an Archaeological Survey Report (ASR) will also be required. As the Atlantic
Blvd. Bridge over the Los Angeles River is over 45 years old, a Historic Resource Evaluation Report (HRER) will be
required. The HPSR essentially summarizes the results of the ASR and HRER, providing an executive summary for the
purposes of City, Caltrans, FHWA and SHPO.
The Archaeological Survey Report (ASR) begins with background research conducted prior to the field survey. We
will conduct a records search at the South Central Coastal Information Center, the California Historical Resources
Information System (CHRIS) repository for Los Angeles County. We will also conduct a review of the Sacred Lands
file at the California Native American Heritage Commission (NAHC). The NAHC also provides a list of Native
Americans the NAHC believes should be contacted. We will send each listed contact a map and letter informing them
of the project and inquiring if they have any specific information about unrecorded resources in the area. It is assumed
there will be no meeting or field visits with Native Americans.
Subsequent to the records searches, we will conduct an intensive pedestrian survey for archaeological resources on all
portions of the archaeological APE that have not been subjected to such a survey in the past 10 years. As the project
area is a heavily urbanized area, we assume that the survey will be negative (no archaeological resources observed on
the ground surface). If, in consultation with City engineers, it is determined that archaeological resources will be
affected by the project, a revised scope of work and cost estimate will be submitted to the City for the additional work
to formally evaluate resource significance.
The Historical Resources Evaluation Report (HRER) will present the results of archival research and field survey for
historic architectural resources. A qualified architectural historian will review historic maps and information to
determine the presence or absence of historic -aged (over 45 years) built environment features (in addition to the
Atlantic Blvd. Bridge) within the architectural APE. All unrecorded and unevaluated historic -aged buildings and
structures (including the Bridge) located within the architectural APE will be inventoried on DPR forms and evaluated
for eligibility for inclusion on the National Register of Historic Places (NRHP) and the California Register of Historical
Resources (CRHR). A the Draft HPSR will be provided to the City for review and approval, who will then forward the
document to Caltrans for review, once City comments have been incorporated into the document(s). Upon receipt of
comments from Caltrans and/or FHWA, We will revise the document(s) as necessary, and produce the Final HPSR.
Deliverable: Technical Studies Water Quality, Floodplain Report, HRER, HPSR, APE map, and ASR
City of Vernon 7/21/2003
Atlantic Blvd Bridge Widening Project Scope of Work
2.5 Prepare Environmental Documentation
The expected document is a Mitigated Negative Declaration (CEQA) and Environmental Assessment (NEPA).
Following submittal of the assessment/checklist to City staff above, we will meet with City staff to receive City staff
comments, finalize the environmental assessment/checklist and reach agreement with the City regarding potential
mitigation measures, if any are necessary. Following the completion of the PES, an Environmental assessment for City
review will be prepared and delivered to the City staff.
Concurrent with this work, preparation of the final NEPA-required environmental documentation in the form of an
Environmental Assessment (EA), to be submitted by the City of Vernon with the applications and requests by the City
for the project's funding will be completed We will also prepare and deliver to the City staff at this time the CEQA-
required Mitigated Negative Declaration and related forms (Notice of Completion) for approval, filing with the County
Clerk and distribution by the City. We will also provide a reproducible copy of the checklist for the City to copy for
distribution of the checklist with the City -prepared Notice of Availability/Notice of Preparation for either a Negative
Declaration or a Mitigated Negative Declaration.
Deliverable: MND Document, HRER, Caltrans PES forms and APE map
TASK 3 - 35% DESIGN SUBMITTAL
3.1 Permit Engineering Evaluation Report for Roadway Widening
It is anticipated that the widening of Atlantic Blvd near the 710 will require a construction permit from Caltrans. For
small projects with little impact to the State Highway operations, a construction permit for work within Caltrans Right
of Way is required. The PEER is the first step in obtaining the permit. We will complete the PEER Checklist form and
Submit to Caltrans for review and approval based on the preliminary Roadway Plans.
3.2 Preliminary (35%) Road Plans
We will prepare preliminary roadway design based on the alignment presented in the Project Report. Preliminary
roadway design activities will include the preliminary roadway widening of Atlantic Blvd.; new curb and centerline
profiles; preliminary signing and striping plans, signal modification at District, utility lines and box relocation;
preliminary catch basin & pipe sizing and locations; and bike ramp entrance trail modification on the south east comer
will be studied, and presented to the City in a written report with preliminary 35% plans.
We will prepare a set of preliminary construction cost estimate for all items of construction on the roadway and the
channel improvement and modifications.
Deliverable: Preliminary Roadway Plans & Estimates
3.2 Bridge General Plan l Bridge Type Selection
WKA will provide Bridge General Plan for Atlantic Bridge widening over Los Angeles River. The General Plan will
provide a project overview including the limits of work, construction staging, plan view, elevation view, and structural
section. The design will be based on the approved roadway geometrics. All of the information for this task will be
obtained from the approved environmental documents. The general plan will contain the beginning and ending station
of the new bridge, geometry and shape of the proposed substructure and superstructures, foundations, retaining walls
and wingwalls and the barrier rails on the bridge. The general plan will be prepared in accordance with the Caltrans
MTD 1-29.
Deliverable: Bridge Widening General Plans & Type Selection Report
a
EXHIBIT A
July 21,2003
e
Project Manager
$ 95.00
324
$30 780.00
Senior Project Engineer
$ 130.00
150
$19,500.00
Project Engineer
$ 117.50
317
$37,247.50
Engineer/Designer
$ 67.50
220
$14,850.00
Drafter/Technician
$ 71.00
180
$12,780.00
Clerical
$ 40.00
Subtotal 1,191 $115,157.50 (1)
FIXED FEE
10.0% x $ 115,157.50 = Subtotal $ 11,516.00 (2)
Total (1)
OTHER DIRECT COSTS
Travel/Mileage
$1,345.00
Plots/Reproduction/Photos/Commercial Printing
$1,520.00 ,
Postage/Shipping/Courier
$700.00
Subtotal $ 3,565.00 (3)
ly. SUBCONTRACTOR'S COSTS
METROPOINTE ENGINEERS (Roadway / Drainage) $47,986
URS ( Environmental + Traffic + Geotechnical) $81,109
KEL SURVEY (Survey) $12,760
JL PATTERSON (Railroad Coordination) $13,427
Subtotal $ $155,282 (4)
1�
Total $ 285,521 (Total1-4)
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TASK 1- PRELIMINARY ENGINEERING
$167,484
TASK 2- ENVIRONMENTAL CLEARANCE
$61,039
TASK 3- 35% DESIGN SUBMITTAL
$56,998
TOTAL
$285,521
G:1mldVgopose4au wWCAy of Vxnon - Atlantic Blv&eel(cost poposal 1onn.bsNumjary 0721/0.3
EXHIBIT A-1
July 21,2003
PRELIMINARY ENGINEERING
ATLANTIC BLVD OVER LOS ANGELES RIVER
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EXHIBIT A-4
July 21,2003
PRELIMINARY ENGINEERING
ATLANTIC BLVD OVER LOS ANGELES RIVER
Fee Breakdown by Task
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