Resolution No. 83481
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RESOLUTION NO. 8348
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND AUTHORIZING NOTICE INVITING
SEALED PROPOSALS OR BIDS FOR THE PURCHASE OF ONE
2004 CHEVROLET TAHOE LS FOR THE POLICE DEPARTMENT
WHEREAS, the Police Department is in need of a new vehicle
to be used by the officer assigned to the newly formed LA Impact Gang
Unit; and
WHEREAS, on January 27, 2004, the Finance Committee
considered the recommendation of Bruce V. Malkenhorst, Director of
Finance, dated January 8, 2004, that authority be granted for the
Purchasing Agent, or his designee, to seek formal bids for the purchase
of a 2004 Chevrolet Tahoe; and
WHEREAS, a bid specification for the purchase of the 2004
Chevrolet Tahoe LS has been presented to the City Council of the City
of Vernon; and
WHEREAS, the City Council of the City of Vernon has
determined that it is in the best interests of the City of Vernon that
bids be solicited in accordance with the Vernon City Code.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
and correct.
SECTION 2: The bid specification, which is attached hereto
as Exhibit "A" and made a part hereof, is hereby approved by the City
Council of the City of Vernon.
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SECTION 3: The City Clerk of the City of Vernon is hereby
directed to give notice, in writing, inviting sealed proposals or bids
for the purchase of one 2004 Chevrolet Tahoe LS vehicle, in accordance
with the bid specification, and in accordance with this resolution.
SECTION 4: There being no newspaper of general circulation
printed, published or circulated in the City of Vernon, the City Clerk
is hereby directed to post said notice, or cause the same to be
posted, in three of the most public places in the City of Vernon, to
wit: the northwest corner of 38th Street and Santa Fe Avenue, the
northeast corner of Leonis Boulevard and Pacific Boulevard, and on the
bulletin board in the lobby of the City Hall of the City of Vernon,
located at 4305 Santa Fe Avenue, in said City.
SECTION 5: The City Clerk of the City of Vernon is hereby
directed to post said notice forthwith and the first posting of said
notice shall be at least ten (10) days before the opening of the bids
for the proposed contract. Said notice shall provide that sealed
proposals or bids will be received by the City of Vernon at the office
of the City Clerk, or his designee, at the City Hall, 4305 Santa Fe
Avenue, Vernon, CA 90058-0805.
SECTION 6: The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and
thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this 28th day of January, 2004.
EONIS C. MALB G, Ma or
ATTEST• j
BRUCE V. MALKENHORST, City Clerk
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STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
ss
I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon, do
hereby certify that the foregoing Resolution, being Resolution No.
8348, was duly adopted by the City Council of the City of Vernon at an
adjourned regular meeting of the City Council duly held on Wednesday,
January 28, 2004, and thereafter was duly signed by the Mayor of the
City of Vernon.
(SEAL)
BRUCE V. MALKENHORST, City Cler)
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EXHIBIT
0
Vernon Police Department
Detective Bureau Vehicle
SPECIFICATIONS
GENERAL
The vehicle covered by this specification is for the purchase of a Chevrolet
Tahoe, 2004, 4 door, LS, option package 1 SK, and shall be supplied as specified
from the manufacturers new, unused and latest model complete with all
necessary equipment and accessories.
The vehicle shall be delivered completely assembled and ready to operate. All
equipment normally furnished, as a standard shall be included. All separate units
or components shall be new, unused, installed connected and delivered in good
operating order.
The subject vehicle shall conform in all respects and be equipped to operate
legally on California State Highways as specified in the California Motor Vehicle
Code. The vehicle shall meet all California State and Federal safety and
emission standards when delivered to the City of Vernon.
The successful bidder shall submit in detail a final draft of all specifications for
final approval by the City of Vernon and the Vernon Police Department prior to
purchase.
All bids submitted shall include sufficient associated literature as required to fully
describe and detail, the items under consideration. This should include
photographs, performance charts, components list, dimensional drawings, etc.
The bidder shall clearly state any changes, exceptions or substitutions of
equivalent equipment/materials to these specifications
The successful bidder will arrange to demonstrate a similarly equipped 2004
Chevrolet Tahoe LS prior to purchase.
Whenever materials or equipment are specified or described in the specifications
by using the name of proprietary item or name of a particular manufacture,
fabricator, supplier of distributor, the naming of the item is intended to establish
the type, function and quality required. Unless the name is followed by words
indicating that no substitution is permitted, materials or equipment of other
manufacturers, fabricators, suppliers or distributors may be accepted by the City
of Vernon if sufficient information is submitted prior to the purchase by the
contractor to allow the City of Vernon to determine that the material or equipment
proposed is equivalent to the named. The term "equivalent" as used in this
specification, means "authorized equivalent' and acceptance of the "equivalent"
is subject to the approval of the City of Vernon.
Warranties:
The manufacturers warranties on the vehicle and any added equipment shall be
delivered to the City of Vernon without waiver by the city of any recourse under
California law.
Installation
No installation is needed on this bid.
Inspection
The bidder shall arrange for a pre -delivery inspection and right of refusal by the
City of Vernon Police Department.
Delivery Date
All bidders shall provide a date to deliver the vehicle. It is of utmost concern to
the City of Vernon that the quoted delivery date be met.
Any delay in the delivery shall be immediately reported in writing to the
purchasing agent with a copy to the Police Department representative, Captain
Benudiz. Any change in the original quoted delivery date is subject to the
approval by the City of Vernon.
The City of Vernon reserves the right to cancel the purchase order for non-
performance of delivery by the quoted date at no cost or obligation to the City of
Vernon.
Delivery
The vehicle shall be delivered to 4305 S. Santa Fe Avenue, Vernon, California,
90058. The vehicle shall be ready for immediate and safe operation, having had
completed any necessary vehicle registration documentation. The invoice, any
necessary vehicle registration documentation, warranty information, and manuals
must accompany delivery. Delivery shall be Monday — Thursday from 0800 —
1400 and a forty-eight hour notice must be given to Captain Benudiz.
This vehicle request is not a special order and should be the same type of
vehicle that is readily available to the general public.
Description
2004 Chevrolet Tahoe LS, model CC15706
Dark Gray Metallic
Interior Gray/Dark Charcoal — Custom Cloth
Body Side Moldings
Vehicle Specifications (Selected Options)
Vortec 5.31- V8 Engine
Front High Back Bucket Seats
Rear Seat Audio Controls
Bose Premium Speakers
GVW Rating - 6,800 lbs.
3.73 rear Axle Ratio
Locking Rear Differential
Premium Smooth Ride Suspension Package
Vortec 5300 V8 SFI gas Engine
4-Speed Automatic Transmission
Driver Convenience Package, which includes Steering Wheel Controls, Homelink
and Adjustable Pedals
Middle 60/40 Split -Folding, Custom Cloth Seats
3RD Row Seat Package, which includes 3RD Row seat, Lift gate and Lift Glass
P265/70R16 All Season, Blackwall Tires
P265/70R16 All Season, Blackwall, Full Size Spare Tire
Four 16"x7° 6-Lug Cast Aluminum Wheels
Front Reclining Bucket Seats, Custom Cloth
Center Console
Dark Gray Metallic Paint
Gray/Dark Charcoal Custom Cloth Interior
AM/FM Stereo with CD Player, Cassette Player, Bose 9 Speaker System
Rear Audio Controls for Sound System
Color -Keyed Carpeted Front Floor Mats Front and Back
Tinted Windows
Luggage Rack, Black; Side Rails Only
Power Adjustable Outside Rearview, Heated, Foldaway Mirrors
Standard Equipment List
Mechanical
Vortec 5.3 L, V8 SFI Engine,
4-Speed Automatic Transmission
3.73 Rear Axle Ratio
6,800 Ibs..GVW Rating
Locking Rear Differential
Premium Smooth Ride Suspension Package
P265/70R16, All Season Blackwall Tires
16"x7" 6-Lug Cast Aluminum Wheels
Cruise Control
Power Windows
Exterior
Gray Air Dam
Black Side Assist Steps
Chrome Front Bumper
Rear Chrome Step Bumper, Includes Pad
Front Mounted Rectangular, Halogen Fog Lamps
Chrome Surround Grille
Black, Side Rail. Only Luggage Rack
Outside, Power Adjustable, Foldaway, Rearview Heated Minors
Bodyside Moldings
Tinted Windows
Lift Gate and Lift Glass
Keyless Entry System
Interior
Front, High Back, Reclining Bucket Seats, Custom Cloth
60/40, Split -Folding Middle Seats, Custom Cloth
3RD Row Seats
Center Console
AM/FM Stereo, CD Player and Cassette Player
Bose, 9 Speaker Sound System
Rear Seat Audio Controls for Sound System
Driver Convenience Package, Which Includes Steering Wheel Controls,
Homelink and Adjustable Pedals
Manual, Tri-Zone Air Conditioning
Color -keyed Carpeted Floor Covering
Removable, Color -keyed, Carpeted Floor mats, Front and Back
Leather Wrapped Tilt Steering Wheel
EPA Fuel Rating
13 City / 17 Highway
Safety
Front and Side Impact Bags
4-Wheel ABS
Traction Control
Stability Control
Contract:
The vendor shall be required to execute a vehicle purchase contract in
Substantially the same form as the draft contract attached hereto.
Owner Manuals
Mechanical
Repair
Electrical
Emissions
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VEHICLE PURCHASE CONTRACT
THIS CONTRACT is made, entered into and executed in duplicate originals, either copy
of which may be considered and used as the original hereof for all purposes, as of this — day of
200 , in the City of Vernon, County of Los Angeles, California
BY AND BETWEEN
AND
THE CITY OF VERNON (hereinafter
referred to as the "City")
4305 Santa Fe Avenue
Vernon, CA 90058
CONTRACTOR.
(hereinafter referred to as " ")
WHEREAS, the City is in need of a Vehicle for its
Department; and
WHEREAS, on , 200 , the City issued Bid No. which sets forth
specifications for the vehicle required by the City; and
WHEREAS, on , 200 , CONTRACTOR responded to Bid No. ; and
WHEREAS, the City has accepted the bid of CONTRACTOR which is attached hereto as
Exhibit "A" and incorporated herein by reference and desires to purchase the from
CONTRACTOR.
NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET
FORTH HEREIN:
l . Purchase. CONTRACTOR agrees to sell to the City a
Vehicle, which meets the specifications contained in City of Vernon Bid No. , dated ,
2000, and which is consistent with CONTRACTOR's Bid of (collectively, the "Bid
Documents"), which is attached hereto as Exhibit "A."
2. Rdge. Consistent with its Bid, CONTRACTOR agrees to sell and deliver,
subject to final inspection by the City, Vehicle for the total
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;um of
ind final inspection.
Dollars and Cents ($
, including tax
3. Payment Terms. The City agrees to pay CONTRACTOR a total of
Dollars and Cents ($ ), including tax, for the
purchase of the vehicle. (further terms).
4. Warranties. CONTRACTOR shall provide, at a minimum, a one (1) year labor
and material warranty to begin upon acceptance of the by the City. All
manufacturers' warranties, and any other warranties made applicable by law, shall apply to the City's
purchase of the above -referenced Vehicle.
5. General Provisions.
A. Governing Law. The laws of the State of California
shall govern the rights, obligations, duties and liability of the
parties to this Contract and shall also govern the interpretation of
this Contract.
B. Notices. Notices to the parties, unless otherwise requested in writing,
shall be sent to:
City: THE CITY OF VERNON
ATTN: DOLORES FONSECA, PURCHASING
CITY ADMINISTRATOR
4305 SANTA FE AVENUE
VERNON, CA 90058-0805
CONTRACTOR:
ATTN:
7. Entire Agreement. This Contract is the entire agreement of the parties,
CONTRACTOR represents that in entering into this Contract, it has not relied on any previous
representations or understandings of any kind or nature.
8. Benefit of Agreement. This Contract shall bind and benefit the parties hereto
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and their heirs, successors, and permitted assigns.
IN WITNESS WHEREOF, the parties have caused this Contract to be executed by and
through their authorized officers on the date, month and year first written above.
ATTEST:
BRUCE V. MALKENHORST, City Clerk
APPROVED AS TO FORM:
EDUARDO OLIVO, City Attorney
CITY OF VERNON
By.
LEONIS C. MALBURG, Mayor
CONTRACTOR
By:
Title:
By:
Title:
Sim