Resolution No. 84471
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RESOLUTION NO. 8447
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON AUTHORIZING THE ISSUANCE OF REQUEST FOR
PROPOSAL FROM QUALIFIED FIRMS FOR JANITORIAL
SERVICES AT CITY HALL AND RELATED FACILITIES
WHEREAS, the City of Vernon is interested in obtaining
proposals from service providers to perform janitorial services for
the Vernon City Hall and related facilities; and
WHEREAS, on May 18, 2004, the Finance Committee considered
the recommendation of Bruce V. Malkenhorst, Director of Finance, dated
May 12, 2004, that the City issue Request for Proposal for Janitorial
Services ("RFP") pursuant to Section 2.29-2 of the Vernon City Code.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
and correct.
SECTION 2: The City Council of the City of Vernon hereby
directs the City Administrator/City Clerk, or his designee, to issue
the RFP, a copy of which is attached hereto as Exhibit "A" and made a
part hereof, to one or more qualified firms, and to report to the City
Council on the proposals received with a recommendation for action.
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SECTION 3: The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and
thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this 26th day of May, 2004.
ATTEST:
BRUCE V. MALKENHOR T, City Clerk
(LEONIS C. MALB RG, Ma or
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon,
do hereby certify that the foregoing Resolution, being Resolution No.
8447, was duly adopted by the City Council of the City of Vernon at an
adjourned regular meeting of the City Council duly held on Wednesday,
May 26, 2004, and thereafter was duly signed by the Mayor of the City
of Vernon.
(SEAL)
�Y.
BRUCE V. MALKENHORST, City Clerk
- 3 -
EXHIBIT
VA,
CITY COUNCIL
LEONIS C. MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro-Tem
WM. 'BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL MCCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator/City Clerk
Chief Executive Officer of
Light & Power
FAX: (323) 826-1438
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
May 25, 2004
CITY OF VERNON
REQUEST FOR PROPOSAL
JANITORIAL SERVICES
ERIC T. FRESCH
City Attorney
FAX: (323) 826-1439
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 826-1435
STEVEN E. PARKER
Fire Chief
FAX: (323) 826-1407
BRUCE W. OLSON
Police Chief
FAX: (323) 826-1481
LEWIS J. POZZEBON
Director of Environmental Health
FAX: (323) 588-4320
The City of Vernon is seeking proposals and statements of qualifications from qualified firms to
provide janitorial services for the City of Vernon.
PROPOSAL FORMAT
The proposal shall include, at minimum, the following items:
• Letter of Transmittal.
• Executive Summary — Limit to two pages.
• Understanding of, and approach to, the project.
• Experience with similar projects for the past three years and related references.
• Qualifications of the firm members and their commitment to the project.
• A detailed description of the Scope of Work.
• Proposed schedule.
• Professional fees in a separate sealed envelope.
Insurance: Before the contract is awarded, the City of Vernon will require proof of insurance to
be provided, including a standard certificate of insurance, in at least the amounts and coverage
indicated on the insurance schedule. In addition to the standard certificate of insurance, proof of
general and umbrella liability coverage shall also be furnished in the form indicated on the
attached insurance schedule. The Work Task Items described in this Request for Proposal are
only a guide to the anticipated minimum scope of work. In addition to the above items, the
proposal shall include all elements, which can reasonably be anticipated as needed to complete
the services. There is no limit to the total number of pages included in your proposal. However,
proposals should be as concise as possible while still conveying all required information.
The following items address general proposal preparation issues:
• The consultant is solely responsible for any costs incurred by responding to this Request
for Proposal.
• The proposal shall be signed by an official authorized to bind the firm to the Proposal and
Contract.
• The firm shall comply with all Federal, State and Local regulations governing any aspect
of the project, including conflict of interest laws and regulations.
• The contractor shall, in all solicitations or advertisements for employees placed by or on
behalf of the contractor, state that all qualified applicants will receive consideration for
employment without regard to race, color, religious creed, national origin, ancestry,
physical handicap, medical condition, marital status, or sex.
• The firm shall cooperate with the City and shall promptly and appropriately respond to
feedback made by the City.
• All work shall be performed in accordance with usual and customary standards of care
for similar work performed.
• City action on proposals normally will be taken within 45 days of opening, however, no
guarantee or representation is made herein as to the time between the proposal opening
and subsequent action.
PROPOSAL SELECTION
The City reserves the right to accept or reject any and/or all proposals, to waive irregularities and
technicalities, and to request resubmission. There is no obligation on the part of the City to award
the contract to the lowest bidder and the City reserves the right to award the contract to the most
qualified bidder submitting a responsive proposal with a resulting negotiated agreement which is
most advantageous and in the best interests of the City. The City shall be the sole judge of the
proposal and the resulting negotiated agreement that is in its best interest and its decision shall be
final.
JOB WALK
A Job Walk will be held on Tuesday, June 15, 2004, at 10:00 AM. Please contact Scott Rigg for
further details. The proposed fees shall be submitted in a separate sealed envelope and addressed
to Samuel Kevin Wilson, 4305 Santa Fe Avenue, Vernon, CA 90058, no later than 2:00 PM,
Tuesday, June 29, 2004.
JANITORIAL SERVICES REQUIRED FOR CITY HALL, POWER PLANT, LEONIS BUILDING,
TRAILERS 1 & 2, BUSINESS DEVELOPMENT CENTER AND PETRELLI
CLEANING WORK AND QUALITY REOUIREMENTS
1. TOILET ROOMS: (Includes private toilet rooms)
A. Daily:
1) Sweep and wet mop or scrub floors utilizing a cleaner - disinfectant.
Sweeping, Wet Mopping Scrubbing; The floors shall be cleaned with a germicidal detergent solution
and free of dirt, water streaks, mop marks, string, gum, grease, tar, etc., and present an overall
appearance of cleanliness. All surfaces shall be dry and the corners clean.
2) Clean and sanitize all fixtures including metal and chrome surface - water closets, urinals,
washbasins, shower stalls, mirrors, waste receptacles, shelving, dispensers and wall surfaces,
utilizing a germicidal detergent solution.
Fixture Cleaning: All fixtures and metal surfaces (washbasins, urinals, toilets, shower stalls, etc.)
shall be clean with an approved germicidal detergent solution; there shall be no dust, spots, stains,
rust, green mold, encrustation, or excess moisture.
3) Empty waste receptacles, service/supplies, paper towel, soap, toilet paper and seat cover dispensers.
Empty, clean and disinfect sanitary napkin receptacles; replace soiled bags with new ones. Collect
soiled bags in separate containers for disposal.
Servicing: All supplies shall be provided and waste receptacles shall be emptied and sanitary napkin
dispensers emptied, cleaned, disinfected and new bags inserted.
4) Spot -Clean other Surfaces and Dust Horizontal Surfaces.
Spot -Cleaning: Smudges, marks or spots shall have been removed without causing unsightly
discoloration.
Thorough Dusting: There shall be no dust streaks. Corners, crevices, moldings and ledges shall be
free of all dust. There shall be no oils, spots or smudges on dusted surfaces caused by dusting tools.
When inspected with a flashlight, there shall be few traces of dust on any surface.
B. Weekly:
Damp Mop and Spray Buff all Resilient Floors.
Damp Mopping and Spray Buffing: Floors shall be free of streaks, mop -strand marks and skipped
areas. All walls baseboards and other surfaces shall be free of splashings and markings from the
equipment. The finished area should have a uniform luster.
Damp wipe the full surface area of all stall -partitions, doors, counter tops, shelves, and wastepaper
receptacles utilizing a multipurpose germicidal cleaner,
Damp Wiping_ All dirt, dust, water stains, spots, streaks, and smudges shall be removed from the
surfaces.
Prime and Treat Floor Drains:
Prime and treat floor drains with and approved liquid enzyme treatment to reduce odors and gas
smells.
C. Monthly:
Damp mop and wax all hard and resilient flooring in remaining room areas.
Damp Mopping and Waxing; Damp mop and wax all hard and resilient flooring. The finished area
shall have a uniform luster. Walls, baseboards and other surfaces shall be free of residue.
Grout Lines: All grout lines shall be free of all stains and discoloration.
D. Quarterly:
Strip and apply four coats of floor finish to resilient floors.
Stripping_ All old finish or wax shall have been removed. There shall be no evidence of gum, rust,
burns or scuffmarks. There shall be no buildup in corners or crevices.
Finishing: Walls, baseboards and other surfaces shall be free of finish residue and marks from the
equipment. Floors shall be free of streaks, mop strand marks and skipped areas.
2. ROOM CLEANING: Includes all office areas, file rooms, conference rooms, kitchens, Council
Chambers, lounges, health units, and the corridor space adjacent to these areas.
A. Daily:
1) Empty wastebaskets and remove trash to designated disposal area. Clean washbasins and mirrors, as
necessary; supply paper towels where dispensers are provided. Clean the areas used for the collection
of solid wastes. Wash or steam clean all cans used for collection of food remnants, inside and out.
No chemicals or cleaners shall be used without the prior written consent of the manager. (Note:
Carts and containers used for the collection and/or storage of waste material shall be of
noncombustible or flame resistant construction.)
Recyclable Waste Collection: All recyclable waste disposed of in designated recycling bins
throughout the buildings shall be collected and removed to an area designated by the City.
Lunch Rooms: Thoroughly germa-clean lunchroom floors including tables, chairs and counter tops
with approved disinfectant.
Solid Waste Collection: All solid wastes generated in the building shall be collected and removed to
area designated for trash by the City.
Porcelain Ware Cleaning: Washbasins shall be clean and bright; there shall be no dust, spots, stains,
rust, green mold, encrustation, or excess moisture.
DampWWiping Mirrors: Mirrors shall be clean and free of dirt, dust, streaks and spots.
2) Clean interior of microwaves, sinks, ovens, stoves, refrigerators and coffeepots.
3) Clean both sides of plate glass within the building:
Interior Glass Cleaning: Glass shall be clean and free of dirt, dust, streaks, watermarks, spots and
grime and shall not be cloudy. Cleaners shall be non-abrasive and special care shall be taken so that
glass treatments (tinting) shall not be scratched.
4) In office areas, file rooms, conference rooms, and lounge areas sweep floors, vacuum carpet and
extend the sweep or vacuum to remove obvious dirt from around and under furniture. Remove gum
from under desks and workstations.
Vacuuming: Carpet surfaces shall be free of obvious dirt, dust and other debris.
Note: For the purpose of this contract, whenever the term carpet or carpeting is used, it is intended to
include wall-to-wall carpeting as well as room size rugs and area rugs.
Sweeping: Floor surfaces shall be free of obvious dirt or debris. Sweep with a chemically treated
mop.
Dusting: Available horizontal surfaces shall be free of obvious dust. Dust all blinds.
Dust with a treated dust cloth all horizontal surfaces that are readily available and visibly require
dusting.
5) Cnet Spotting_ Excessive buildup spillages or crusted material shall have been removed along with
spots, smears and stains. There shall be no evidence of fuzzing caused by harsh rubbing or brushing.
Cleaned areas shall blend with adjacent areas of carpeting. Spot cleaning shall be done according to
manufacture recommendations.
6) Damp mop lounge areas, including kitchens, and spray buff.
Damn Moppingand nd Spray Buffing: Floors shall be free of streaks, mop strand marks and skipped
areas. Walls, baseboards and other surfaces shall be free of splashings and markings from the
equipment. The finished area shall have a uniform luster.
B. Weekly:
1) In office areas, file rooms, libraries, conference rooms and lounge areas thoroughly dust horizontal
surfaces of furniture and all wall surfaces within approximately 70 inches of the floor and vertical
surfaces and under surfaces (knee wells, chair rungs, table legs, etc.). Clean glass desktops. Vacuum
all carpet.
Thorough Dusting_ There shall be no dust streaks. Corners, crevices, moldings and ledges shall be
free of all dust. There shall be no oils, spots or smudges on dusted surfaces caused by dusting cycle.
Damn Wiping (Glass Desk Top): Glass desktops shall be free of dirt, dust, streaks and spots.
Thorough Vacuuming: Carpets, including corners, shall be clean and free from dust balls, dirt and
other debris; nap on carpets shall lie in one direction upon completion of the vacuuming task. Sweep
full floor area.
Thorough Sweeping: Floors shall be clean and free of trash and foreign matter. No dirt shall be left
in corners, under furniture or behind doors.
2) Spot clean wall surfaces within approximately 70 inches of the floor.
Spot Cleaning; Smudges, marks or spots shall have been removed without causing unsightly
discoloration.
C. Monthly:
Damp mop and wax all hard and resilient flooring in remaining room areas:
Damp Mopping; and Waxing: Damp mop and wax all hard and resilient flooring. The finished area
shall have a uniform luster. Walls, baseboards and other surfaces shall be free of residue.
Telephones: Germicide all telephones.
D. Monthly:
In office areas, file rooms, libraries and conference rooms. Damp wipe glass in interior office doors,
partitions and bookcases.
Interior Glass Cleaning: See quality requirements outlined in room cleaning daily, Section 2.
E. Quarterly:
Strip and apply four coats of floor finish to all flooring.
Stripping: All old finish or wax shall have been removed. There shall be no evidence of gum, rust
burns or scuffmarks.
Finishing: Walls, baseboards and other surfaces shall be free of finish residue and marks from
equipment. Floors shall be free of streaks, mop strand marks and skipped areas. The finished area
shall have a uniform luster.
F. Services to be Performed as Required to Maintain Quality Standards:
Wash, damp wipe, or provide plastic liners for wastebaskets to keep them in an acceptable condition.
Cleaning Wastebaskets: Wastebaskets shall be free of dust, debris and residue. Plastic liners shall
not be torn, worn or contain residue.
Wipe down and treat surfaces of wood paneling.
Cleaning Wood Paneling: Paneling shall be free of dirt, dust, steaks and spots.
3. MAIN ENTRANCES, MAIN LOBBIES AND MAIN CORRIDORS
A. Daily:
1) Sweep bare floors and vacuum carpeted floor areas. Clean and polish metal doorknobs, push bars,
kick plates, railings and other metal surfaces; clean and polish wood handrails, doors and other wood
surfaces; clean spots and marks off walls, dust all surfaces within approximately 70 inches from the
floor.
Thorough Sweeping_ Floors shall be clean and free of trash and foreign matter. No dirt shall be left
in corners, under fiarniture or behind doors.
Thorough Vacuuming: Carpets shall be clean and free from dust balls, dirt and other debris; nap on
carpets shall lie in one direction upon completion of the vacuuming task.
Metal Polishing: Metal surfaces shall be free of smears, stains and finger marks. They shall be clean
and bright and polished to a uniform luster.
Wood Polishing: Wood surfaces shall be clean and free of smudges and residue.
Spot Cleaning: Smudges, marks or spots shall have been removed without causing unsightly
discoloration.
Thorough Dusting There shall be no dust streaks. Corners, crevices, moldings and ledges shall be
free of all dust. There shall be no oils, spots or smudges on dusted surfaces caused by dusting tools.
Tel hones: Germacide public telephone.
2) Damp mop and spray buff all hard and resilient floors.
Damp Moppingand Spray Buffing: Floors shall be free of streaks, mop strands marks and skipped
areas. Walls, baseboards and other surfaces shall be free of splashing and markings from the
equipment. The finished area should have a uniform luster.
3) Clean both sides of entrance door glass and glass surrounding entrance doors within reach.
Glass Cleaning: All glass shall be clean and free of dirt, grime, dust, streaks, watermarks and spots
and shall not be cloudy.
B. Monthly:
All grout lines shall be clean and free of stains and discoloration.
C. Quarterly:
1) Clean and polish all door thresholds.
Cleaning Thresholds: Thresholds shall be clean and free of oil, grease, dirt and grime.
Strip and apply four coats of floor finish to all hard and resilient floors.
Stripping_ All old finish or wax shall have been removed. There shall be no evidence of gum, rust,
burns or scuffinarks. Water solutions shall not be used on wood flooring.
Note: Additional coats of finish may be required between this frequency in order to meet the quality
requirements identified in Main Entrances, daily Sec. 2.
Finishing: Walls, baseboards and other surfaces shall be free of finish residue and marks from
equipment. Floors shall be free of streaks, mop strand marks and skipped areas. The finished area
shall have a uniform luster.
4. STAIRWAYS:
A. Three Times Weekly: (Mon -Wed -Fri)
Sweep or vacuum stair landings and steps, dust railings, ledges, grilles, fire apparatus, and doors.
Sweeping or Vacuuming Stairways: Landings and treads shall be free of dirt, dust, and other loose
foreign matter.
Dusting_ Railings, ledges, grilles, fire apparatus, and doors shall be dust free.
B. Monthly:
Wet mop or scrub steps, risers and landings; clean glass surfaces and polish bright metal and
woodwork. Spot clean walls to a height of approximately 70 inches.
Wet Mopping or Scrubbing: Steps, risers and landings shall be clean and free of dirt, water streaks,
mop marks, string, gum, grease, tar, etc., and present an overall appearance of cleanliness. All
surfaces shall be dry and the corners clean.
Cleaning, (Glass): Glass shall be clean and free of dirt, dust, streaks and spots.
Bright Metal Polishing: Bright metal surfaces shall have a polished and lustrous appearance.
Wood Polishing: Surfaces shall be free of dirt, dust, streaks and spots.
Spot Cleaning_ Smudges, marks, or spots shall have been removed without causing unsightly
discoloration.
5. PETRELLI LOADING AREAS: (Includes platforms and docks)
A. Daily:
Sweep:
Sweeping; Loading areas, entrances, steps, porches and stairs shall be clean and free of trash, debris
and foreign matter. No dirt shall be left in corners, crevices or where sweepings were picked up.
Mop.
Mopping: Mop with a chemical cleanser, bringing all surfaces to a uniform luster.
Spot Cleaning - Loading areas:
Spot Cleaning: Spot clean all spots from cement floors by damp mopping or other means as needed.
Empty waste receptacles and reinsert trash liners as needed.
B. Quarterly:
Wet mop or scrub:
Wet Mopping and Scrubbing: Area shall be clean and free of dirt, string, gum, grease, tar, oil spots,
etc., and present an overall appearance of cleanliness. All surfaces shall be dry and the corners clean.
Strip and reapply cement sealer to all cement flooring.
6. PASSENGER ELEVATORS:
A. Daily:
Clean all surfaces in the interior of the car, including floor track, and polish bright metal surfaces.
Clean exterior surfaces of all doors and frames. Vacuum carpets, damp mop and spray buff resilient
floors.
Dusting (Interior Elevator Surfaces): All vertical and horizontal surfaces shall be clean and free of
dirt and dust.
Damp Wiping: Damp wipe interior and exterior elevator surfaces using a multipurpose germicidal
cleaner. All surfaces shall be clean and free of finger marks and smudges.
Cleaning_(Elevator floor track. Floor tracks shall be free and clean of dirt and grime including
miscellaneous debris.
Bright Metal Polishing: Bright metal surfaces shall have a polished and lustrous appearance.
Vacuuming: Elevator carpets shall be free of dustballs, dirt and other debris.
Damp Mopping and Spray Buffing: Floors shall be free of streaks, mop strand marks and skipped
areas. Walls, baseboards and other surfaces shall be free of splashings and markings from the
equipment. The finished area should have a uniform luster.
DRINKING FOUNTAINS
A. Daily:
Clean drinking fountains and replenish paper cups where dispensers are provided.
Cleaning Drinking Fountains: The porcelain or stainless steel surfaces shall be clean and bright, and
they shall be free of dust, spots, stains and streaks. Drinking fountains shall be kept free of trash, ink,
coffee grounds etc.
Metal Polishing: Metal surfaces shall have a polished and lustrous appearance.
8. STORAGE SPACE
A. Monthly:
Sweep the full floor area:
Thorough Sweeping_ Floors shall be clean and free of trash and foreign matter. No dirt shall be left
in corners, under furniture, or behind doors.
9. ENTRANCE AND ELEVATOR RUGS
A. Every Two Months:
Clean and shampoo entrance and elevator rugs as required to maintain quality standards but not less
than six times a year.
Shampooing (Entrance and Elevator Rum Rugs shall be clean and free of dirt, grime, stains, and
excessive buildup and crusted material.
10. INTERIOR WINDOWS AND GLASS
A. Quarterly:
Wash interior building windows, including spandrel glass, glass over vestibule doors, and all plate
glass around entrances, lobbies and vestibules.
Window Washing: Washed glass shall be clean and free of dirt, grime, streaks and excessive
moisture and shall not be cloudy. Window sashes, sills, woodwork and other surroundings of
interior glass shall be wiped free of drippings and other watermarks.
11. EXTERIOR WINDOWS
Exterior windows shall be cleaned in the following months:
• May
• August
• November
12. MINI AND VERTICAL BLINDS
A. Annually:
1) Remove from the building premises all mini and vertical blinds and wash. Blinds shall be returned
and hung within 3 working days. Clean tapes and cords.
Washing: Both sides of blind slats shall be clean and free of dust and water.
2) Dust or vacuum all blinds at a 6 month interval from washing cycle.
Dusting_ Both sides of blind slats shall be free of dust.
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13. HIGH CLEANING
A. Monthly:
Clean surfaces and objects in the building approximately 70 inches or more from the floor. This
includes but is not limited to the wall and ceiling areas, ventilating and air conditioning outlets,
transoms, clocks, ceiling moldings, tops of partitions, overhead pipes, wall fans, pictures, plaques,
wall or ceiling diffusers, file cases, bookcases, lockers, etc. Damp wipe and dry high surfaces such
as transoms, clock glass, picture frames and glass, smudged areas surrounding air grilles, diffusers,
etc. Drapes shall be vacuumed in place.
High Cleaning_ Surfaces shall be clean and free of dust. Where glass is present, both sides shall be
clean and free of streaks.
14. MISCELLANEOUS REQUIREMENTS
1) Lights shall be used only in areas where and at the time when work is actually being performed.
2) Mechanical equipment controls for heating, ventilation, and air-conditioning systems will not be
adjusted by the workers. '
3) Water faucets or valves shall be turned off after the required usage has been accomplished.
4) Windows shall be closed and lights and fans turned off when not in use.
5) Organize and train employees to participate in building fire and civil defense drills.
6) Report fires, hazardous conditions, and items in need of repair to the contracting officer's
representative.
15. SPECIAL JOBS/REQUIREMENTS
Due to other than normal conditions, (types of occupancy, traffic flow, materials of construction,
priority areas, unusual design features, etc.) the following requirements are designated as special jobs
and become a part of this contract.
Modular and/or Systems Furniture and Upholstered Furniture
A. Monthly:
Thoroughly vacuum to remove embedded dirt and dust.
Thorough Vacuuming: All modular systems and upholstered furniture shall be vacuumed completely
to remove all dirt and dust.
Spot Cleaning: ck and spot clean all modular desks and upholstered furniture with approved
cleaner. All spot cleaning shall be done according to manufacture recommendations.
16. CARPET SHAMPOOING REQUIREMENTS
A. Weekly:
During the week, check and spot clean, corridors, lobbies, individual areas, conference rooms, and all
other carpeted areas on the floors as needed. Spot clean as per manufacture recommendation.
B. Bi-Annually:
All carpeted areas in the City Hall, Power Plant offices, Leonis building and Petrelli building will be
shampooed following the manufacturers recommended procedures.
Carpet Shampooing; All carpets shall be clean, free of spots, spillages and removable stains. There
shall be no evidence of fuzzing caused by harsh rubbing or brushing.
Note: Furnishings moved during the carpet shampoo program will be replaced in their original position.
17. PHYSICAL FITNESS CENTER
A. Daily:
1) Empty wastebaskets, and remove trash to designated disposal area. Clean washbasins and mirrors,
as necessary. Replenish toilet supplies and provide paper towels for all dispensers provided. Wash
cans for collection of food remnants, inside and out and/or provide plastic liners as deemed necessary
by the Building Maintenance Foreman. Clean appliances with appropriate cleansers.
Solid Trash Collection: All solid wastes generated at the site shall be collected and removed to the
dumpster.
Clean Appliances: Surface areas of appliances will be cleaned with appropriate cleansers. Surface
areas will be grease and dirt free. Appliances will shine, no smears or streaks will be on surfaces.
Porcelain or Stainless Steel Cleaning: Washbasins shall be clean and bright, no dust, spots, stains,
green mold, rust, or encrustation and excess moisture.
Damp Wip:mg_(Mirrors): Mirrors shall be clean and free of dirt, dust, streaks and spots
2) Office Furniture: Doorknobs, hardware, etc. shall be cleaned with appropriate cleaner - disinfectant.
All wall and door surfaces will be cleaned daily to insure dirt of any kind is removed.
Wall Cleaning: Complete and total wall and door cleaning is required on a daily basis to include
baseboards. No smudges, grease, dirt, dust, etc. are to be accumulated on the walls surfaces. Only
high quality cleaners will be used to accomplish this task.
3) Clean horizontal surfaces including tables, counters, and desk tops. Clean vertical surfaces of
cabinets.
Dusting: All surfaces shall be free of dust. Furniture surfaces will be dusted (see note), to insure a
dust free environment.
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4) Vacuum carpet.
Vacuuming: Carpet and corners shall be clean and free of dustballs, dirt and other debris; nap on
carpet shall lie in one direction upon completion of the vacuuming task.
C. Weekly:
Thoroughly dust vertical surfaces of furniture, knee wells, chair -rungs, table legs, etc.
Thorough Dusting_ All surfaces shall be free of dirt and dust.
D. Quarterly:
High cleaning of surfaces and objects approximately 70 inches or more from the floor. This includes
wall and ceiling areas, ventilating and air-conditioning outlets, transcoms, clocks, ceiling molding,
tops of partitions, wall fans, pictures, plaques, all furniture and window sills. Damp wipe and dry
high surfaces.
High Cleaning: Surfaces shall be clean and free of dust, dirt and smudges, etc.
18. GENERAL REQUIREMENTS:
The following is anticipated:
1) The selected janitorial Service Company will bring to our immediate attention all observed/needed
maintenance/cleaning, which may be beyond the scope of the contract.
2) City staff will not have to tell the service company when to perform as needed
maintenance/cleaning, the service company will anticipate the need and if within the scope of the
contract, will perform the needed services. A schedule for monthly and yearly cleaning activities
will be provided for the City.
3) The Service Company shall provide a call out list with telephone numbers regularly updated, to
handle emergency or unusual janitorial services.
4) The Service Company shall provide a list of all employees and their supervisors, who may work
upon these premises.
5) A periodic meeting to review service performance will be conducted. Attendees shall include, the
contract administrator, a representative of the Service Company at least one work area manager who
is a resident of the affected spaces.
6) The following products will be supplied by the City of Vernon for janitorial use and dispensing:
Urinal tabs, paper towels, toilet paper, seat covers, liquid hand soap, trash bags and sanitary napkins.
All other products required to perform the janitorial service as outlined shall be supplied by the
contractor.
7) Sim in Requirement:
A log sheet shall be provided for each facility. All employees assigned by the Contractor to work in
each facility shall sign in at the beginning of the work shift and upon leaving that facility.
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8) Supervision and In esp ction:
It is mandatory that the Contractor have a night-time supervisor on duty 7 days a week and that a
pager is issued to him, and the pager number must be given to the Building Maintenance Foreman or
his designate at the start of the contract.
9) Securing of Buildings:
During and after janitorial services are performed, the contractor's employees shall enter and leave
through only specified locations. Contractor's personnel shall check to be sure all doors and windows
are closed and locked, so that the area is left in a secure condition against entry.
10) Uniforms:
The Contractor shall provide appropriate work uniforms for all personnel. Uniforms shall be worn at
all times while performing work in City facilities. Uniforms shall be Blue "Jumpsuits". The name of
the company and the words "Janitorial Service" in large White letters must appear on the back of
jumpsuit. Each employee shall have a picture identification nametag with company name pinned on
front of uniform at all times.
11) General Work Provisions:
1) The contractor shall not work or perform any operation during regular business hours unless
instructed by management.
2) The contractor shall be required to assign a designated English-speaking foreman as project
manager.
3) Contractor shall provide an annual cleaning schedule outlining specific cleaning tasks to be
performed.
4) Maintenance crews shall not use any office equipment i.e., phones, fax machines, copiers
etc.
12) Reasonable Time Frames are defined as follows:
1) Emergency service notification must be responded to within two hours.
2) Areas impacted and affected by health and safety issues shall be immediately be barricaded
to inform the public and City personnel of potential dangers in that area.
3) All other issues will receive written notification ("Punch List") giving two (2) working days
for completion. If the deficiency is not corrected within the required two-day period, any
item that has not been corrected may be completed by the City or by other contractual
services and actual costs will be charged to the Contractor without further notification.
13) General Conditions:
1) All damages that, in the City's opinion, are due to the Contractor's operation, shall be
repaired at the contractor's expense.
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2) The Contractor agrees to perform all work in a manner as to meet all acceptable standards
for safe practices during maintenance operations.
3) It shall be the Contractor's responsibility to inspect and identify any practices and conditions
that render any portion of the maintained areas unsafe.
4) If any person employed by the Contractor, or any subcontractor, shall fail or refuse to carry
out the directions of City management, or in the opinion of management, is incompetent,
disorderly, or uses threatening or abusive language to any person on the work site, shall be
discharged from the project immediately.
5) The Contractor warrants that in the performance of this Agreement, it shall comply with all
Federal, State and local laws and ordinances.
The work hours for each area shall be as follows:
1) 2nd and 3rd Floors: Monday through Thursday 1730 — 0400 hours.
2) 1 st and Basement Floors (Monday through Sunday) and Petrelli Building: Monday through
Friday 1730 — 0400 hours.
3) Petrelli Loading Dock area: Monday through Friday 0830 -1130 hours.
FLOORING SURFACE AREA
City Hall Basement:
Carpet: 1,000 sq/ft.
Ceramic Tile: 350 sq/ft.
Vinyl Tile: 3,600 sq/ft.
Concrete: 300 sq/ft.
City Hall First Floor:
Carpet: 5,500 sq/ft.
Ceramic Tile: 2,100 sq/ft.
Vinyl Tile: 1,600 sq/ft.
Rubber Tile: 300 sq/ft.
Concrete: 300 sq/ft.
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City Hall Second Floor:
Carpet:
17,200 sq/ft.
Ceramic Tile:
8,000 sq/ft.
Vinyl Tile:
1,800 sq/ft.
Rubber Tile:
300 sq/ft.
Concrete:
300 sq/ft.
City Hall Third Floor:
Carpet:
6,000 sq/ft.
Ceramic Tile:
450 sq/ft.
Vinyl Tile:
2,300 sq/ft.
'
Rubber Tile:
300 sq/ft.
Concrete:
200 sq/ft.
Petrelli Building:
Carpet: 1,600 sq/ft.
Ceramic Tile:
125 sq/ft.
Vinyl Tile:
2,380 sq/ft.
Light and Power:
Carpet:
600 sq/ft.
Ceramic Tile:
140 sq/ft.
Vinyl Tile:
3,400 sq/ft.
Concrete:
450 sq/ft.
Trailer —1:
Vinyl Tile:
600 sq/ft
Trailer — 2:
Vinyl Tile:
600 sq/ft
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Leonis Building:
Carpet: 3,686 sq/ft
Vinyl Tile: 246 sq/ft
Business Development Center First Floor:
Concrete: 20,000 sq/ft
Business Development Center Second Floor:
Concrete: 20,000 sq/ft
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PROPOSED BIDDING SCHEDULE
CITY OF VERNON
CITY HALL AND RELATED FACILITIES
FACILITY
AREA INSQUARE FEET.
MONTHLY COST
City Hall Basement
5,250
$
City Hall First Floor
9,800
$
City Hall Second Floor
27,600
$
City Hall Third Floor
9,250
$
Petrelh. Building
4,105
$
Light and Power
4,590
$
Trailer —1
660
$
Trailer — 2
660
$
Leonis Building
3,932
$
Business Development
Center — First Floor
20,000
$
Business Development
Center — Second Floor
20,000
$
TOTAL COST PER MONTH
$
Submitted by:
Address:
Signature:
MISCELLANEOUS JANITORIAL SERVICES (Not Additional Cost Items)
1) FLOORING: Strip and apply four (4) coats of floor finish to flooring.
• ITEM 1: Ceramic Tile:
• ITEM 2: Vinyl Tile:
• ITEM 3: Rubber Tile:
Cost Per Quarter Per Square Foot:
Cost Per Quarter Per Square Foot:
Cost Per Quarter Per Square Foot:
2) PETRELLI LOADING AREAS: (Includes platforms and docks)
• ITEM 1: Wet mop or scrub platforms and docks and reapply cement sealer to all cement
flooring.
Cost Per Quarter Per Square Foot:
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3) ENTRANCE AND ELEVATOR RUGS
• ITEM 1: Clean and shampoo entrance and elevator rugs as required to maintain quality
standards. This shall be performed not less than six times a year.
Cost Bi-Monthly:
4) WINDOWS AND GLASS
• ITEM 1: Exterior Glass: Wash all exterior -building windows leaving no visible
streaking.
Cost Per Quarter:
• ITEM 2: Interior Glass: Wash all interior -building windows leaving no visible streaking.
Cost Per Quarter:
5) MINI AND VERTICLE BLINDS
• ITEM 1: Remove from the building premises all mini and vertical blinds and wash.
Blinds shall be returned and hung within 3 working days. Clean tapes and cords.
Cost Annually:
• ITEM 2: (Every Six Months) Dust or vacuum all blinds at a 6-month interval from
washing cycle. Both sides of blind slats shall be free of dust.
Cost Every Six Months:
6) CARPET SHAMPOOING REQUIREMENTS (Bi-Annually)
• ITEM 1: All carpeted areas in the City Hall, Power Plant offices and RMI building shall
be shampooed as per the manufacturers recommended procedures.
Cost Per Square Foot:
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