Resolution No. 84541
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RESOLUTION NO. 8454
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON AMENDING RESOLUTION NO. 8439 TO APPROVE AND
AUTHORIZE NOTICE INVITING SEALED PROPOSALS OR BIDS
FOR THE PURCHASE OF ONE 2004 CHEVROLET TRAILBLAZER
FOR THE POLICE DEPARTMENT
WHEREAS, on May 5, 2004, the City Council of the City of
Vernon adopted Resolution No. 8439 authorizing notice inviting sealed
proposals or bids for the purchase of a 2004 Chevrolet Blazer for the
Police Department; and
WHEREAS, subsequently, the Police Department discovered that
Chevrolet was phasing out its Blazer models; and
WHEREAS, since no bid was issued, the Police Department is
requesting that the model be changed to a 2004 Chevrolet TrailBlazer;
and
WHEREAS, on June 1, 2004, the Finance Committee considered
the recommendation of Bruce V. Malkenhorst, Director of Finance, dated
May 26, 2004, that authority be granted for the Purchasing Agent, or
his designee, to seek formal bids for the purchase of a 2004 Chevrolet
TrailBlazer, 4-Door, LT, option package 1SD; and
WHEREAS, a new bid specification for the purchase of the
2004 Chevrolet TrailBlazer, 4-Door, LT, option package 1SD has been
presented to the City Council of the City of Vernon; and
WHEREAS, the City Council of the City of Vernon desires to
amend Resolution No. 8439 to solicit bids based upon the new bid
specification.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
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SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
land correct.
SECTION 2: The City Council of the City of Vernon hereby
amends Section 2 of Resolution No. 8439 to approve a new bid
specification which is attached hereto as Exhibit "A" and made a part
(hereof.
SECTION 3: The City Council of the City of Vernon hereby
amends Section 3 of Resolution No. 8439 to direct the City Clerk of
the City of Vernon to give notice, in writing, inviting sealed
proposals or bids for the purchase of one 2004 Chevrolet TrailBlazer,
4-Door, LT, option package 1SD vehicle, in accordance with the bid
specification, and in accordance with this resolution.
SECTION 4: In all other respects, Resolution No. 8439, as
amended by Resolution No. 8454, shall remain in full force and effect,
and the provisions of said resolution not consistent with or in
conflict with this resolution are hereby repealed.
SECTION 5: The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and
thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this 2nd day of June, 2004.
ATTEST:
BRUCE V. MALKENHORST, City Clerk
. t
LEONIS C. LBURG, Mayor
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon, do
hereby certify that the foregoing Resolution, being Resolution No.
8454, was duly adopted by the City Council of the City of Vernon at a
regular meeting of the City Council duly held on Wednesday, June 2,
2004, and thereafter was duly signed by the Mayor of the City of
Vernon.
(SEAL)
BRUCE V. MALKENHORST, City Clerk
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EXHIBIT
0
To:
Captain Benudiz
From:
Lieutenant Rodino
Date:
May 12, 2004
Re:
Industrial Relations Replacement Vehicle
Replacement Vehicle Specifications
I. GENERAL
This vehicle will be a replacement vehicle for Shop 55, which was involved in a
traffic collision on April 1, 2004. After obtaining quotations from body shops to
repair Shop 55 and upon looking at the mileage for this vehicle (64,258), it was
determined that replacing it would be the most appropriate course of action. The
replacement vehicle requested is a 2004 Chevrolet TrailBlazer. This vehicle will
be used by the Industrial Relations Division as its public information vehicle, used
to transport multi -media equipment. It will also be used for labor disputes as a
command post vehicle by the labor relation's officer.
The vehicle covered by this specification is for the purchase of a Chevrolet
TrailBlazer, 2004, 4 door, LT, option package 1 SD, and shall be supplied as
specified from the manufacturers new, unused and latest model complete with all
necessary equipment and accessories.
The vehicle shall be delivered completely assembled and ready to operate. All
equipment normally furnished, as a standard shall be included. All separate units
or components shall be new, unused, installed connected and delivered in good
operating order.
The subject vehicle shall conform in all respects and be equipped to operate
legally on California State Highways as specified in the California Motor Vehicle
Code. The vehicle shall meet all California State and Federal safety and
emission standards when delivered to the City of Vernon.
The successful bidder shall submit in detail a final draft of all specifications for
final approval by the City of Vernon and the Vernon Police Department prior to
purchase.
All bids submitted shall include sufficient associated literature as required to fully
describe and detail the items under consideration. This should include
photographs, performance charts, components list, dimensional drawings, etc.
The bidder shall clearly state any changes, exceptions or substitutions of
equivalent equipment/materials to these specifications
The successful bidder will arrange to demonstrate a similarly equipped 2004
Chevrolet TrailBlazer LT prior to purchase.
Whenever materials or equipment are specified or described in the specifications
by using the name of proprietary item or name of a particular manufacture,
fabricator, supplier of distributor, the naming of the item is intended to establish
the type, function and quality required. Unless the name is followed by words
indicating that no substitution is permitted, materials or equipment of other
manufacturers, fabricators, suppliers or distributors may be accepted by the City
of Vernon if sufficient information is submitted prior to the purchase by the
contractor to allow the City of Vernon to determine that the material or equipment
proposed is equivalent to the named. The term "equivalent' as used in this
specification, means "authorized equivalent' and acceptance of the "equivalent"
is subject to the approval of the City of Vernon.
Warranties:
The manufacturers warranties on the vehicle and any added equipment shall be
delivered to the City of Vernon without waiver by the city of any recourse under
California law.
Installation
No installation is needed on this bid.
Inspection
The bidder shall arrange for a pre -delivery inspection and right of refusal by the
City of -Vernon Police Department.
Delivery Date
All bidders shall provide a date to deliver the vehicle. It is of utmost concern to
the City of Vernon that the quoted delivery date be met.
Any delay in the delivery shall be immediately reported in writing to the
purchasing agent with a copy to the Police Department representative, Captain
Benudiz. Any change in the original quoted delivery date is subject to the
approval by the City of Vernon.
The City of Vernon reserves the right to cancel the purchase order for non-
performance of delivery by the quoted date at no cost or obligation to the City of
Vernon.
Delivery
The vehicle shall be delivered to 4305 S. Santa Fe Avenue, Vernon, California,
90058. The vehicle shall be ready for immediate and safe operation, having had
completed any necessary vehicle registration documentation. The invoice, any
necessary vehicle registration documentation, warranty information, and manuals
must accompany delivery. Delivery shall be Monday — Thursday from 0800 —
1400 and a forty-eight hour notice must be given to Captain Benudiz.
This vehicle request is not a special order and should be the same type of
vehicle that is readily available to the general public.
Description
2004 Chevrolet TrailBlazer LT, model, 1 SD
Exterior: Dark Gray Metallic
Interior: Dark Pewter — Custom Cloth
Body Side Moldings
11. VEHICLE SPECIFICATIONS
Selected Options
Vortec 4200 V6 Engine with 275 horsepower
Front Reclining Bucket Seats, Custom Cloth
Seat adjuster, power, driver 8-way
GVW Rating — 5,000 lbs.
4.10 rear Axle Ratio
Locking Rear Differential
4-Speed Automatic Transmission w/ Overdrive
Rear Split -Folding Seats
P245/65R17 All Season, White Outline -letter Tires
P235/70R15 All Season, White Outline -letter, Full Size Spare Tire
(Four) Five -spoke Aluminum Wheels
Center Console
Dark Pewter — Custom Cloth
Color -Keyed Carpeted Front Floor Mats Front and Back
Tinted Windows
Luggage Rack, Black, Side Rails Only
Power Adjustable Outside Rearview, Heated, Foldaway Mirrors
Heavy-duty battery, 690 cold cranking amps
Convenience Package 1 SD
Floormats Front and Rear
Fog lamps
Keyless Entry, remote
Standard Equipment List
Mechanical
Vortec 4200 V6 Engine with 275 horsepower
4-Speed Automatic Transmission
4.10 Rear Axle Ratio
GVW Rating — 5,000 lbs.
Locking Rear Differential
P245/65R15 All Season, White Outline -letter Tires
(Four) Five -spoke Aluminum Wheels
Cruise Control
Power Windows
Exterior
Gray Air Dam
Chrome Front Bumper
Rear Chrome Step Bumper, Includes Pad
Front Mounted Rectangular, Halogen Fog Lamps
Chrome Surround Grille
Black, Side Rail Only Luggage Rack
Outside, Power Adjustable, Foldaway, Rearview Heated Mirrors
Bodyside Moldings
Tinted Windows
Lift Gate and Lift Glass
Keyless Entry System
Interior
Front, High Back, Reclining Bucket Seats, Custom Cloth
60/40, Split -Folding Rear Seats, Custom Cloth
Center Console
AM/FM Stereo, with CD Player
Air Conditioning
Color -keyed Carpeted Floor Covering
Removable, Color -keyed, Carpeted Floor mats, Front and Back
Leather Wrapped Tilt Steering Wheel
EPA Fuel Rating
16 City / 22 Highway
Safety
Side and Front Impact Bags
4-Wheel ABS
Contract:
The vendor shall be required to execute a vehicle purchase contract in
Substantially the same form as the draft contract attached hereto.
Owner Manuals
Mechanical
Repair
Electrical
Emissions
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VEHICLE PURCHASE CONTRACT
THIS CONTRACT is made, entered into and executed in duplicate originals, either copy
of which may be considered and used as the original hereof for all purposes, as of this _ day of
200 , in the City of Vernon, County of Los Angeles, California
BY AND BETWEEN
AND
THE CITY OF VERNON (hereinafter
referred to as the "City")
4305 Santa Fe Avenue
Vernon, CA 90058
CONTRACTOR.
(hereinafter referred to as " ")
WHEREAS, the City is in need of a Vehicle for its
Department; and
WHEREAS, on , 200 , the City issued Bid No. which sets forth
specifications for the vehicle required by the City; and
WHEREAS, on , 200, , CONTRACTOR responded to Bid No. ; and
WHEREAS, the City has accepted the bid of CONTRACTOR which is attached hereto as
Exhibit "A" and incorporated herein by reference and desires to purchase the from
CONTRACTOR.
NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET
FORTH HEREIN:
1. Purchase. CONTRACTOR agrees to sell to the City a
Vehicle, which meets the specifications contained in City of Vernon Bid No. , dated
2000, and which is consistent with CONTRACTOR's Bid of (collectively, the "Bid
Documents"), which is attached hereto as Exhibit "A."
2. Ejige. Consistent with its Bid, CONTRACTOR agrees to sell and deliver,
subject to final inspection by the City, Vehicle for the total
I sum of Dollars and Cents ($ ), including tax
2 and final inspection.
3 3. Payment Terms. The City agrees to pay CONTRACTOR a total of
4 Dollars and Cents ($ ), including tax, for the
5 purchase of the vehicle. (further terms).
6 4. Warranties. CONTRACTOR shall provide, at a minimum, a one (1) year labor
7 and material warranty to begin upon acceptance of the by the City. All
8 manufacturers' warranties, and any other warranties made applicable by law, shall apply to the City's
9 purchase of the above -referenced Vehicle.
10 5. General Provisions.
11 A. Governing Law. The laws of the State of California
12 shall govern the rights, obligations, duties and liability of the
13 parties to this Contract and shall also govern the interpretation of
141 this Contract.
15 B. Notices. Notices to the parties, unless otherwise requested in writing,
16 shall be sent to:
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18 City: THE CITY OF VERNON
ATTN: DOLORES FONSECA, PURCHASING
19 CITY ADMINISTRATOR
4305 SANTA FE AVENUE
201 VERNON, CA 90058-0805
21 CONTRACTOR:
22 ATTN:
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7. Entire Agreement. This Contract is the entire agreement of the parties,
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CONTRACTOR represents that in entering into this Contract, it has not relied on any previous
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representations or understandings of any kind or nature.
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g. Benefit of Agreement. This Contract shall bind and benefit the parties hereto,
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and their heirs, successors, and permitted assigns.
IN WITNESS WHEREOF, the parties have caused this Contract to be executed by and
through their authorized officers on the date, month and year first written above.
ATTEST:
BRUCE V. MALKENHORST, City Clerk
APPROVED AS TO FORM:
ERTC -T. FRESCH City Attorney
CITY OF VERNON
By:
LEONIS C. MALBURG, Mayor
CONTRACTOR
By:
Title:
Title:
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