Resolution No. 8468PA
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RESOLUTION NO. 8468
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND AUTHORIZING THE EXECUTION OF
AN EQUIPMENT PURCHASE AND PROFESSIONAL SERVICES
CONTRACT BY AND BETWEEN THE CITY OF VERNON AND
CARPET KING CARPET ONE REGARDING THE MALBURG
GENERATING STATION PROJECT
WHEREAS, the City of Vernon (`City") is constructing a 134
MW Combined Cycle Power Plant, the Malburg Generating Station (the
"Malburg Project"), for the purpose of installing additional
generating capacity that will yield an efficient, cost-effective, and
reliable source of electric generation to the City's inhabitants; and
WHEREAS, on July 16, 2003, the City Council of the City of
Vernon adopted Resolution No. 8252 with the intention of expediting the
purchase of supplies and services for the Malburg Project; and
WHEREAS, the City has determined that it needs the services
of a qualified vendor to furnish the necessary labor and materials to
replicate the original floor in the Malburg Project Control Center in
compliance with California Energy Commission requirements and Secretary
of Interior Standards for the Treatment of Historic Properties
(hereinafter referred to as the "Malburg Flooring Project"); and
WHEREAS, Carpet King Carpet One ("Carpet King") submitted a
proposal on April 12, 2004, to provide services relating to the Malburg
Flooring Project; and
WHEREAS, the City has determined that Carpet King possesses
the technical knowledge and expertise to provide, deliver and install
the necessary material and equipment for the Malburg Flooring Project
to facilitate the Malburg Project; and
WHEREAS, on June 8, 2004, the Finance Committee
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considered the recommendation of Bruce V. Malkenhorst, Director of
Finance, dated June 3, 2004, that the services of Carpet King Carpet
One be retained and an agreement prepared to facilitate the operation
of the Malburg Project; and
WHEREAS, the City Council of the City of Vernon has
determined that, pursuant to the provisions of subsection (a) of
Section 2.27 of the Vernon City Code, it is in the public interest and
necessity to enter into an agreement with Carpet King.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
and correct.
SECTION 2: The City Council of the City of Vernon hereby
approves the Equipment Purchase and Professional Services Contract
with Carpet King Carpet One, a copy of which is attached hereto as
Exhibit A and incorporated herein by reference.
SECTION 3: The City Council of the City of Vernon hereby
authorizes the Mayor and the City Clerk to execute said Contract for,
and on behalf of, the City of Vernon.
SECTION 4: The City Council of the City of Vernon hereby
directs the City Clerk, or his designee, to send one fully executed
Contract to:
Carpet King Carpet One
Attn. Saul Gershon
1203 S. Central Avenue
Glendale, CA 91204
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SECTION 5: The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and
thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this 16th day of June, 2004.
ATTEST:
BRUCE V. MALKENHORST, City Clerk
LEONIS C. MAL URG, Ayor
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon, do
hereby certify that the foregoing Resolution, being Resolution No.
8468, was duly adopted by the City Council of the City of Vernon at a
regular meeting of the City Council duly held on Wednesday, June 16,
2004, and thereafter was duly signed by the Mayor of the City of
Vernon.
(SEAL)
BRUCE V. MALKENHORST, City Clerk
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1 EQUIPMENT PURCHASE AND PROFESSIONAL SERVICES CONTRACT
2
3 THIS CONTRACT is made, entered into and executed in
4 duplicate originals, either copy of which may be considered and used
5 as the original hereof for all purposes, as of this day of June,
6 2004, in the City of Vernon, County of Los Angeles, California
7 BY AND BETWEEN THE CITY OF VERNON
8 (hereinafter referred to as
"City")
9 4305 Santa Fe Avenue
Vernon, CA 90058
10 AND CARPET KING CARPET ONE
11 (hereinafter referred to as
"Carpet King")
12 1203 S. Central Avenue
Glendale, CA 91204
13
14 RECITALS
15 WHEREAS, City is constructing the Malburg Generating Station
16 Combined Cycle Power Plant at 2715 E. 50th Street in the City of
17 Vernon (the "Malburg Project") for purposes of installing additional
18 generating capacity that is capable of yielding cost effective,
19 efficient and reliable electricity to meet its goals, while meeting
20 Federal, State and local environmental and siting requirements; and
21 WHEREAS, the Malburg Project team has determined that, in
22 order to comply with the California Energy Commission's ("CEC")
23 decision to utilize the existing Control Room as the Malburg Project
24 Control Center, and (ii) the Secretary of Interior's Standards for the
25 Treatment of Historic Properties, the services of a contractor is
26 needed to remove, furnish and install new floor tiles in the Vernon
27 Power Plant Control Room, two corridors (east and west) and offices
28 off of these corridors (hereinafter collectively referred to as the
I "MGS Flooring"); and
2 WHEREAS, in order to facilitate the MGS Flooring, the
3 Malburg Project team requested proposals from qualified vendors to
4 furnish the necessary labor and materials to replicate the original
5 floor in compliance with CEC requirements for historic properties; and
6 WHEREAS, Carpet King prepared a Proposal dated April 12,
7 2004, to provide the MGS Flooring (hereinafter referred to as the
8 "Proposal"), a copy of which is attached hereto as Exhibit A and
9 incorporated herein by reference; and
10 WHEREAS, Carpet King represents that it is qualified and
11 capable of furnishing the MGS Flooring and performing the installation
12 services that the City requires as set forth in the Proposal and is
13 willing to do so on the terms and conditions set forth below; and
14 WHEREAS, the City has determined that Carpet King has
15 demonstrated that it has the requisite competency and professional
16 qualifications and desires to enter into an agreement with Carpet King
17 to provide for the labor and materials necessary for the MGS Flooring.
18 NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET
19 FORTH HEREIN:
20 1. Scope of Services.
21 Carpet King agrees to sell, deliver and install the
22 necessary material and equipment for the MGS Flooring as set forth and
23 described in detail in the attached Exhibit A. In the event of a
24 conflict between the Proposal and this Contract, the terms of this
25 Contract shall prevail.
26 2. Time of Performance.
27 Carpet King's performance as identified herein shall
28 commence upon the full execution of this Contract and shall be
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I completed by Carpet King pursuant to the terms of the Proposal, unless
2 otherwise terminated or extended. Delivery of the equipment is
3 expected no later than four (4) weeks from the issuance of the City's
4 Purchase Order. If delivery of the MGS Flooring is not completed
5 within this time period, the City shall have the option of canceling
6 this Contract in order to proceed with the purchase and installation
7 of the equipment and services from another vendor. The delivery date
8 may also be extended at the City's sole discretion for an additional
9 thirty (30) days, or such other time as the parties may agree.
10 3. Price.
11 The total amount to be paid to Carpet King for the MGS
12 Flooring, as described in the Proposal, shall not exceed the sum of
13 Twenty -Five Thousand Five Hundred Thirty -Two and No Cents
14 ($25,532.00), plus applicable taxes.
15 4. Payment Terms.
16 City agrees to pay Carpet King fifty percent (50%) three (3)
17 weeks prior to work to guarantee material delivery and the balance due
18 under the Contract for the MGS Flooring within thirty (30) days after
19 City's acceptance of the MGS Flooring and the City's receipt of an
20 invoice from Carpet King.
21 5. Change and Extra Services.
22 City reserves the right to request changes in the equipment
23 design, delivery dates, or additions to or deletions from the MGS
24 Flooring purchased from Carpet King. All such changes shall be
25 incorporated in written change orders executed by City and Carpet King
26 and shall specify the changes ordered and the adjustment of prices,
27 delivery schedules and warranties. Any equipment or services added
28 under this section shall be executed under all applicable conditions
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of this Contract. No claim for additional compensation or extension
of time shall be recognized unless contained in a duly executed change
order.
6. Cancellation/Default.
In the event that Carpet King commits a breach of a material
condition of this Contract, City shall notify Carpet King in writing
of said breach and if Carpet King has not cured or begun reasonable
efforts to cure after fifteen (15) days of receipt of said notice, and
fails to diligently pursue corrective action, City shall have the
right to cancel this Contract for cause based on Carpet King's
default. Carpet King shall be responsible for any direct costs due to
City's re -procurement of the equivalent of the equipment or services
cancelled from Carpet King.
7. Confidential Information.
A. Access to Confidential Information. Any and all
information City provides to Carpet King and/or its subcontractor,
which may include, but is not limited to, company information, taxes,
sales, value of assets, or other such information shall be deemed as
"Confidential Information" and may not be used to circumvent the
responsibility of either party to this Contract.
B. No Disclosure. Except as expressly permitted,
Carpet King and/or its subcontractor shall not disclose, permit the
disclosure of, release, disseminate, or transfer, whether orally or by
any other means, any part of such Confidential Information to any
other person or entity, whether corporate, governmental, or
individual, without the express prior written consent of an authorized
representative of City. Carpet King and/or its subcontractor shall
return any and all written Confidential Information and all copies
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I made of the same to City upon City's written request, but in any event
2 not later than the date that Carpet King has performed all services to
3 be performed pursuant to this Contract. Carpet King shall include a
4 contract provision in its contract with subcontractors that binds the
5 subcontractors to this non -disclosure requirement. Carpet King shall
6 prevent the disclosure of any such Confidential Information to any
7 unauthorized person.
8 C. Court Ordered Disclosure. Carpet King shall
9 immediately notify City of any court order or subpoena requiring
10 disclosure of Confidential Information, and shall cooperate with
11 City's legal counsel -in responding to any such order or subpoena.
12 Carpet King may only disclose Confidential Information pursuant to a
13 valid court order or subpoena after legal counsel has exhausted any
14 lawful and timely appeal or challenge.
15 D. Remedies. In addition to any other remedies that
16 it may have at law or in equity, City shall be entitled to a temporary
17 and permanent injunction by a court of competent jurisdiction against
18 any breach or threatened breach of the Confidential Information
19 provisions of this Agreement. Carpet King acknowledges that in case
20 of such breach or threatened breach of said provisions, City would
21 have no adequate remedy at law.
22 8. Warranties.
23 Carpet King warrants title to the flooring purchased
24 hereunder and any part thereof to be free of any claim of any security
25 interest, lien or any encumbrance. Carpet King also warrants that the
26 flooring will be delivered new and shall be free from defects in
27 material and workmanship. Carpet King shall provide a one (1) year_
28 labor and material warranty and a limited five (5) year commercial
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warranty for manufacturing defects and wear to begin upon City's
acceptance of the MGS Flooring. In addition, all manufacturers'
warranties, and any other warranties made applicable by law, shall
apply to City's purchase of the materials and labor provided by Carpet
King.
9. Compliance with Laws.
Carpet King shall strictly observe and comply with all
applicable federal, state, and local laws, ordinances and regulations
governing this sale, including but not limited to any permit or
license requirements of the United States Department of Commerce, as
well as any laws of the United States of America.
10. Governing Law.
The validity, interpretation and performance of this
Contract shall be controlled and construed under the laws of the State
of California.
11. Forum Selection.
Any action brought relating to this Contract shall be
brought and held exclusively in a State Court in the County of Los
Angeles, California.
12. Notices.
Notices to the parties, unless otherwise requested in
writing, shall be sent to:
City: THE CITY OF VERNON
ATTN: BRUCE V. MALKENHORST
CITY ADMINISTRATOR
4305 SANTA FE AVENUE
VERNON, CA 90058-0805
Carpet King: CARPET KING CARPET ONE
ATTN: SAUL GERSHON
1203 S. CENTRAL AVENUE
GLENDALE, CA 91204
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1 13. General Provisions.
2 A. Independent Contractor. At all times during the
3 term of this Contract, Carpet King shall be an independent contractor
4 and shall not be an employee of the City. The City shall have the
5 right to control the means by which Carpet King accomplishes services
6 to the extent that such services involve the use of City property or
7 Confidential Information.
8 B. Carpet King Not Agent. Except as the City may
9 specify in writing, Carpet King has no authority, express or implied,
10 to act on behalf of the City in any capacity whatsoever as an agent.
11 Carpet King shall have no authority, expressed or implied, pursuant to
12 this Contract to bind the City to any obligation whatsoever.
13 C. Indemnification. Carpet King shall indemnify,
14 defend, protect and hold harmless the City and its officers, agents
15 and employees, from any and all claims, demands, losses, damages,
16 liabilities, fines, charges, penalties, orders, or judgments which
17 result in any injury or death, and all costs and expenses incurred in
18 connection therewith, including reasonable attorney's fees and costs
19 of defense arising out of or attributable to the negligent or wrongful
20 acts of Consultant or its subcontractors, employees or agents in the
21 performance of services under this Agreement. Carpet King agrees to
22 give City prompt notice of any such claim, demand, or action and shall
23 cooperate fully with City in defense and settlement of said claim,
"" demand, or action.
D. Insurance. Carpet King agrees to provide
insurance in the amounts and forms specified in Exhibit B, which is
attached hereto and incorporated by reference. Comparable coverage
shall be provided for each subcontractor used in the performance of
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I this Contract. Carpet King shall submit to the City documentation
2 indicating compliance with these minimum requirements no less than one
3 (1) day prior to the beginning of performance under this Contract.
4 Carpet King shall not commence performance of its services under this
5 Contract until the above insurance has been obtained and proof of
6 insurance has been filed with and approved by the City.
7 E. Assignment and Subcontracting Prohibited. No
8 party to this Contract may assign or subcontract any right or
9 obligation pursuant to this Contract except as especially and
10 specifically provided for in the Proposal or with the express written
11 consent of the other'party. Any other attempted or purported
12 assignment of any right or obligation pursuant to this Contract shall
13 be void and of no effect.
14 F. Entire Agreement. This Contract constitutes the
15 complete and final expression of the agreement of the parties and is
16 intended as a complete and exclusive statement -of the terms of their
17 agreement and supersedes all prior and contemporaneous offers,
18 promises, representations, negotiations, discussions, communications
19 and agreements which may have been made in connection with the subject
20 matter hereof. All exhibits are incorporated by reference. Carpet
21 King represents that in entering into this Contract it has not relied
22 on any previous representations or understandings of any kind or
23 nature.
24 G. Partial Invalidity. Wherever possible, each
25 provision hereof will be interpreted in such manner as to be effective
26 and valid under applicable law, but in case any one or more of the
27 provisions contained herein will, for any reason, be held to be
28 invalid, illegal or unenforceable in any respect, such provision will
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I be ineffective to the extent, but only to the extent of such
2 invalidity, illegality or unenforceability without invalidating the
3 remainder of such provision or provisions or any other provision
4 hereof, unless such a construction would be unreasonable or contrary
5 to the parties' intent as expressed in this Contract.
6 H. Benefit of Agreement. This Contract shall bind
7 and benefit the parties hereto and their heirs, successors, and
8 permitted assigns.
9 I. Waiver. Any waiver at any time by either party of
10 its rights with respect to a default under this Contract, or with
11 respect to any other matters arising in connection with this Contract,
12 shall not be deemed a waiver with respect to subsequent default or
13 other matter.
14 J. Amendment. All changes or modifications to this
15 Contract shall be in writing stating that it is an amendment to this
16 Contract and shall be signed by both parties or their duly authorized
17 agents. This Contract shall not be modified through course of
18 dealing, usage or trade.
19 K. Force Majeure. Neither Party shall be considered
20 to be in default in any of its obligations under this Contract when a
21 failure of performance shall be due to an uncontrollable force. The
22 term "uncontrollable force" shall mean any cause beyond the control of
23 the party affected, including, but not restricted to, flood,
24 earthquake, storm, fire, lightening, epidemic, war, riot, civil
25 disturbance or disobedience, labor dispute, labor material shortage,
26 sabotage, federal, state, or municipal action, statute, ordinance, or
27 regulation, embargoes of the United States Government or any other
28 government, which by exercise of due diligence such party could not
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reasonably have been expected to avoid and by exercise of due
diligence has been unable to overcome. Either party rendered unable
to fulfill any of its obligations under this Agreement by reason of an
uncontrollable force, shall give written notice within five (5)
business days of such fact to the other party and shall exercise due
diligence to remove such inability with all reasonable dispatch.
IN WITNESS WHEREOF, the parties have caused this Contract to
be executed by and through their authorized officers on the date,
month and year first written above.
ATTEST:
BRUCE V. MALKENHORST, City Clerk
APPROVED AS TO FORM:
ERIC T. FRESCH, City Attorney
CITY OF VERNON
LEONIS C. MALBURG, Mayor
By:
Title:
Title:
CARPET KING CARPET ONE
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EXHIBIT
0
CARPET KING CARPET ONE
America's Largest Flooring Retailer
Proposal Date: April 12, 2004
Proposal Submitted to:
Phone
Job Name
Rachel V. Malkenhorst
SAME
Name
Street
Vernon Historic Preservation Society
street
2715 E. 5e Street
City smote code
State Zip Code
tVerrion CA 90058
Architect
Date of Plans
Thank you for the opportunity to research this project and to submit our proposal for the work as discussed below.
For budget purposes and showcasing the control room floor — replicating the original patterned floor design — we are
breaking down the scope of the work into two areas:
A. The Control Room
B. 2 Corridors, East & West, and Offices off of these corridors.
All work will include the removal of existing floor the and top -set base, scraping floors as necessary, and normal prep
work. We will follow manufacturers guidelines to prepare the existing subfloor to receive new floor tile.
A — CONTROL ROOM ..• _.$17,233
o Demo e)asting floor file as necessary and remove from premises.
o Prep floors to receive new tile per manufacturer guidelines.
o Fumish and install new vinyl file — Colorex by Forbo Industries — 24' x 24' at .080 gauge in color as selected in square
pattern with 3' border around each file in color as selected.
o Fumish & install 6' rubber topset base, black, around perimeter walls after removal of old base.
B — EAST & WEST CORRIDORS & ADJOINING OFFICES ............;8,299
o Demo existing file as necessary.
o Prep floors to receive new file per manufacturer guidelines.
o Fumish & install new 12' x 12' VCT file by Mannington, color TBD.
o Fumish & install 6' rubber topset cove base in corridors
o Fumish & install 4' rubber topset cove base in offices.
PROJECT NOTES:
o We will fumish & install all necessary transition pieces to finish the flooring work in accordance with industry standards.
o We will need 3 weeks lead time to order materials and schedule labor.
o Ail 'demo' and prep work to be done in evenings.
o The installation of new materials, floor file and top set base will be done during normal daytime business hours.
0 50% deposit due 3 weeks prior to work to guarantee material delivery. Balance due upon completion of work
We Propose to furnish labor and material complete In accordance with above specifications, and subject to conditions as follows: Unless otherwise
specified all labor will be performed by nonunion subcontractors. Atiemlion or deviation from above spedfcations Involving extra costs will be executed
only upon written orders and will became an extra charge over and above the estimate. AN agreements contingent upon strike;;, accidents or delays
beywA our controls. Owner to carry fire, tornado, and other necessary Insurance. AN work to be completed in a workmanlike manner according to
standard practices.
For The Sum of: TWENTY FIVE THOUSAND FIVE HUNDRED THIRTY TWO DOLLARS AND 00/100 CENTS Dollars(S 25,532.00 )
Acceptance: The above prices, specifications and conditions
are satisfactory and are hereby accepted. You are authorized to Respectfully Submitted
do the work as specified. Saul Gershon
X By
Note: This proposal may be withdrawn by us If not accepted within 10 day(s)
1203 S. Central Ave • Glendale, CA 91L204 • (818) 243-4251- (323) 245-6o82 • (818) 242-4670 :fax
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EDDIE EGAN Fax:3102756412
Apr 2 '04 15:53 P.02
D.f. No. 311"
Module Size —14' x 140
Material per Module:
A. t Tile 12" x 12", Not Beveled
B. 2 Strips 2" x 12", Not Beveled
C. 1 2" x 2" Button, Not Beveled
`D.F. 49, Same as abov* design, bsvowd.
scow: 1" 2'
63 .
RightFax 4/16/2004 4:01 PAGE 4/6 RightFax
P,,11 MMINGTOM
VCT Product Data Sheet
Essentials, Designer Essentials, Inspirations, and Brushwork
Product Construction
Mannington Commercial Vinyl Composition (VCT) is composed of binder (organicl tillers (inorganic) and
pigments. The organic binder portion contains vinyl resins, piastid2ers additives, and 10%, or greater,
recycled vinyl content. The Inorganic portion is naturally occuring limestone and represents the vast majority
of the product. Recycled content per total product weight is 1 %z% or more. Color and Pattern are distributed
throughout the thickness of the tile.
Gauge
Nominal Thickness
Inches (mm)
Packagenount
Weight (Average)
Lbs. per carton
Lbs. par Ma
kilograms per carton
size
Nominal Size
Inches (mm)
Recommended Load Limit
Stabs Load Limit psi
Reference Specifications
ASTM Specdic atbrr F-1066
Federal Specification
SS-T.312B
Canadian Specification
CCMC CSA-1126.1
Fire Test Data
ASTM E-648
Critical Radiant Flux, 2 0.45 watts/cm=
ASTM E-662
Smoke, </-- 450
MIL - STD.1623D
Char length-v--10"
ASTM E-84
Flame Spread, 25 ft or less
New York State
DOS File Number
oHee,ai
0.125 in (3.18mm)
45lcin
64
1.41
29
12 In x 12 In (30.5cm x 30.5cm)
75 psi (5.26 kgtcm2)
Nm Asbestos, Through Pattern Tile (Vinyl
Composition)
Type. IV, Composition I
VCT Type A
Passes as Class 1
Passes
Passes
Passes
12050-930618-1076
RightFax 4/16/2004 4:01 . PAGE 5/6 RightFax
Durability
Superior— Umited 5-Year Commercial Warranty.
Installation
Adhesive Type, Clear Thin Set V-11
Spread 200 ft= 9d
Traffic Pertarnanc e
Moderate, Heavy, Extra Heavy Commerdai
Meets the requirements of Americans with Disabffts Act for SYa&c ooefirclent of fa as es marwfadumd.
Limitations
Mannington Commercial VCT Is not recommended for use in hospital operating suites, commercial kitchens,
exterior areas, or in areas that require static dissipation.
VCT is not recommended in commercial areas where the consistent temperature either exceeds 100- F (38-c)
or is below WF (13'c).
Wood sub floors directly on concrete or sleeper;, either on or below grade, are unsatisfactory for VCT
installation.
Darker colors of vinyl composition file may be subject to scratch whitening. requiring more ftecluent
maintenance.
vctspecrev. kP4/9/04 - dk
ONSW
RightFax 4/16/2004 4:01 , PAGE 2/6 RightFax
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EXHIBIT
I
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3
4
5
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7
8
r]
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281
EXHIBIT B
INSURANCE SCHEDULE
Carpet King shall provide proof of insurance, including a standard certificate of insurance, in at least the
following amounts and coverage (combined single limit permitted):
I. Coverage and Limits
Hazards
Automobile Liability
BodilyI jua Property Damage
Each Person Each Accident Each Accident
Owned Automobiles $ 500,000 $1,000,000 $ 500,000
Hired Automobiles $ 500,000 $1,000,000 $ 500,000
Non -Owned Automobiles $ 500,000 $1,000,000 $ 500,000
Workers' Compensation $ Statutory
Employers' Liability $1,000,000 per employer
H. Liabilitv
General Liability
$1,000,000
$2,000,000
$1,000,000
Premises Operations
$1,000,000
$2,000,000
$1,000,000
Elevators (if applicable)
$1,000,000
$2,000,000
$1,000,000
Independent Contractors
$1,000,000
$2,000,000
$1,000,000
Products - Completed Operations
$1,000,000
$2,000,000
$1,000,000
Contractual Liabilitv
$1,000,000
$2,000,000
$1,000,000
Umbrella Liability
$2,000,000
$2,000,000
$2,000,000
a.
The general liability policy shall contain the following special endorsements which shall be noted
on or attached to the standard certificate of insurance:
L An endorsement naming the City of Vernon, its officers, and employees as additional insureds
under the policy.
2. An endorsement providing the City of Vernon thirty (30) days notice of cancellation or
material reduction of coverage.
3. An endorsement providing coverage for all operations under this Agreement.
4. Such other endorsement as may be required by addendum hereto.
EXHIBIT "B"
SUPPORTING
DOCUMENTS
f t a
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7
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EQUIPMENT PURCHASE AND PROFESSIONAL SERVICES CONTRACT
THIS CONTRACT is made, entered into and executed in
duplicate originals, either copy of which may be considered and used
as the original hereof for all purposes, as of this 1U01 day of June,
2004, in the City of Vernon, County of Los Angeles, California
BY AND BETWEEN
AND
RECITALS
THE CITY OF VERNON
(hereinafter referred to as
"City")
4305 Santa Fe Avenue
Vernon, CA 90058
CARPET KING CARPET ONE
(hereinafter referred to as
"Carpet King")
1203 S. Central Avenue
Glendale, CA 91204
WHEREAS, City is constructing the Malburg Generating Station
Combined Cycle Power Plant at 2715 E. 50th Street in the City of
Vernon (the "Malburg Project") for purposes of installing additional
generating capacity that is capable of yielding cost effective,
efficient and reliable electricity to meet its goals, while meeting
Federal, State and local environmental and siting requirements; and
WHEREAS, the Malburg Project team has determined that, in
order to comply with the California Energy Commission's ("CEC")
decision to utilize the existing Control Room as the Malburg Project
Control Center, and (ii) the Secretary of Interior's Standards for the
Treatment of Historic Properties, the services of a contractor is
needed to remove, furnish and install new floor tiles in the Vernon
Power Plant Control Room, two corridors (east and west) and offices
2811 off of these corridors (hereinafter collectively referred to as the
I "MGS Flooring"); and
2 WHEREAS, in order to facilitate the MGS Flooring, the
3 Malburg Project team requested proposals from qualified vendors to
4 furnish the necessary labor and materials to replicate the original
5 floor in compliance with CEC requirements for historic properties; and
6 WHEREAS, Carpet King prepared a Proposal dated April 12,
7 2004, to provide the MGS Flooring (hereinafter referred to as the
8 "Proposal"), a copy of which is attached hereto as Exhibit A and
9 incorporated herein by reference; and
10 WHEREAS, Carpet King represents that it is qualified and
11 capable of furnishing the MGS Flooring and performing the installation
12 services that the City requires as set forth in the Proposal and is
13 willing to do so on the terms and conditions set forth below; and
14 WHEREAS, the City has determined that Carpet King has
15 demonstrated that it has the requisite competency and professional
16 qualifications and desires to enter into an agreement with Carpet King
17 to provide for the labor and materials necessary for the MGS Flooring.
18 NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET
19 FORTH HEREIN:
20 1. Scope of Services.
21 Carpet King agrees to sell, deliver and install the
22 necessary material and equipment for the MGS Flooring as set forth and
23 described in detail in the attached Exhibit A. In the event of a
24 conflict between the Proposal and this Contract, the terms of this
25 Contract shall prevail.
26 2. Time of Performance.
27 Carpet King's performance as identified herein shall
28 commence upon the full execution of this Contract and shall be
- 2 -
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131
141
15
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26
27
completed by Carpet King pursuant to the terms of the Proposal,_ unless
otherwise terminated or extended. Delivery of the equipment is
expected no later than four (4) weeks from the issuance of the City's
Purchase Order. If delivery of the MGS Flooring is not completed
within this time period, the City shall have the option of canceling
this Contract in order to proceed with the purchase and installation
of the equipment and services from another vendor. The delivery date
may also be extended at the City's sole discretion for an additional
thirty (30) days, or such other time as the parties may agree.
3. Price.
The total amount to be paid to Carpet King for the MGS
Flooring, as described in the Proposal, shall not exceed the sum of
Twenty -Five Thousand Five Hundred Thirty -Two and No Cents
($25,532.00), plus applicable taxes.
4. Payment Terms.
City agrees to pay Carpet King fifty percent (50%) three (3)
weeks prior to work to guarantee material delivery and the balance due
under the Contract for the MGS Flooring within thirty (30) days after
City's acceptance of the MGS Flooring and the City's receipt of an
invoice from Carpet King.
5. Change and Extra Services.
City reserves the right to request changes in the equipment
design, delivery dates, or additions to or deletions from the MGS
Flooring purchased from Carpet King. All such changes shall be
incorporated in written change orders executed by City and Carpet King
and shall specify the changes ordered and the adjustment of prices,
delivery schedules and warranties. Any equipment or services added
under this section shall be executed under all applicable conditions
- 3 -
' I t a
1 of this Contract. No claim for additional compensation or extension
2 of time shall be recognized unless contained in a duly executed change
3 order.
4 6. Cancellation/Default.
5 In the event that Carpet King commits a breach of a material
6 condition of this Contract, City shall notify Carpet King in writing
7 of said breach and if Carpet King has not cured or begun reasonable
8 efforts to cure after fifteen (15) days of receipt of said notice, and
9 fails to diligently pursue corrective action, City shall have the
10 right to cancel this Contract for cause based on Carpet King's
11 default. Carpet King shall be responsible for any direct costs due to
12 City's re -procurement of the equivalent of the equipment or services
13 cancelled from Carpet King.
14 7. Confidential Information.
15 A. Access to Confidential Information. Any and all
16 information City provides to Carpet King and/or its subcontractor,
17 which may include, but is not limited to, company information, taxes,
18 sales, value of assets, or other such information shall be deemed as
19 "Confidential Information" and may not be used to circumvent the
20 responsibility of either party to this Contract.
21 B. No Disclosure. Except as expressly permitted,
22 Carpet King and/or its subcontractor shall not disclose, permit the
23 disclosure of, release, disseminate, or transfer, whether orally or by
24 any other means, any part of such Confidential Information to any
25 other person or entity, whether corporate, governmental, or
26 individual, without the express prior written consent of an authorized
27 representative of City. Carpet King and/or its subcontractor shall
28 return any and all written Confidential Information and all copies
- 4 -
I made of the same to City upon City's written request, but in any event
2 not later than the date that Carpet King has performed all services to
3 be performed pursuant to this Contract. Carpet King shall include a
4 contract provision in its contract with subcontractors that binds the
5 subcontractors to this non -disclosure requirement. Carpet King shall
6 prevent the disclosure of any such Confidential Information to any
7 unauthorized person.
8 C. Court Ordered Disclosure. Carpet King shall
9 immediately notify City of any court order or subpoena requiring
10 disclosure of Confidential Information, and shall cooperate with
11 City's legal counsel in responding to any such order or subpoena.
12 Carpet King may only disclose Confidential Information pursuant to a
13 valid court order or subpoena after legal counsel has exhausted any
14 lawful and timely appeal or challenge.
15 D. Remedies. In addition to any other remedies that
16 it may have at law or in equity, City shall be entitled to a temporary
17 and permanent injunction by a court of competent jurisdiction against
18 any breach or threatened breach of the Confidential Information
19 provisions of this Agreement. Carpet King acknowledges that in case
20 of such breach or threatened breach of said provisions, City would
21 have no adequate remedy at law.
22 8. Warranties.
23 Carpet King warrants title to the flooring purchased
24 hereunder and any part thereof to be free of any claim of any security
25 interest, lien or any encumbrance. Carpet King also warrants that.the
26 flooring will be delivered new and shall be free from defects in
27 material and workmanship. Carpet King shall provide a one (1) year-
28 labor and material warranty and a limited five (5) year commercial
- 5 -
warranty for manufacturing defects and wear to begin upon City's
acceptance of the MGS Flooring. In addition, all manufacturers'
warranties, and any other warranties made applicable by law, shall
apply to City's purchase of the materials and labor provided by Carpet
King.
9. Compliance with Laws.
Carpet King shall strictly observe and comply with all
applicable federal, state, and local laws, ordinances and regulations
governing this sale, including but not limited to any permit or
license requirements of the United States Department of Commerce, as
well as any laws of the United States of America.
10. Governing Law.
The validity, interpretation and performance of this
Contract shall be controlled and construed under the laws of the State
of California.
11. Forum Selection.
Any action brought relating to this Contract shall be
brought and held exclusively in a State Court in the County of Los
Angeles, California.
12. Notices.
Notices to the parties, unless otherwise requested in
writing, shall be sent to:
City: THE CITY OF VERNON
ATTN: BRUCE V. MALKENHORST
CITY ADMINISTRATOR
4305 SANTA FE AVENUE
VERNON, CA 90058-0805
Carpet King: CARPET KING CARPET ONE
ATTN: SAUL GERSHON
1203 S. CENTRAL AVENUE
GLENDALE, CA 91204
- 6 -
13. General Provisions.
A. Independent Contractor. At all times during the
term of this Contract, Carpet King shall be an independent contractor
and shall not be an employee of the City. The City shall have the
right to control the means by which Carpet King accomplishes services
to the extent that such services involve the use of City property or
Confidential Information.
B. Carpet.King Not Agent. Except as the City may
specify in writing, Carpet King has no authority, express or implied,
to act on behalf of the City in any capacity whatsoever as an agent.
Carpet King shall have no authority, expressed or implied, pursuant to
this Contract to bind the City to any obligation whatsoever.
C. Indemnification. Carpet King shall indemnify,
defend, protect and hold harmless the City and its officers, agents
and employees, from any and all claims, demands, losses, damages,
liabilities, fines, charges, penalties, orders, or judgments which
result in any injury or death, and all costs and expenses incurred in
connection therewith, including reasonable attorney's fees and costs
of defense arising out of or attributable to the negligent or wrongful
acts of Consultant or its subcontractors, employees or agents in the
performance of services under this Agreement. Carpet King agrees to
give City prompt notice of any such claim, demand, or action and shall
cooperate fully with City in defense and settlement of said claim,
demand, or action.
D. Insurance. Carpet King agrees to provide
insurance in the amounts and forms specified in Exhibit B, which is
attached hereto and incorporated by reference. Comparable coverage
shall be provided for each subcontractor used in the performance of
- 7 -
I this Contract. Carpet King shall submit to the City documentation
2 indicating compliance with these minimum requirements no less than one
3 (1) day prior to the beginning of performance under this Contract.
4 Carpet King shall not commence performance of its services under this
5 Contract until the above insurance has been obtained and proof of
6 insurance has been filed with and approved by the City.
7 E. Assignment and Subcontracting Prohibited. No
8 party to this Contract may assign or subcontract any right or
9 obligation pursuant to this Contract except as especially and
10 specifically provided for in the Proposal or with the express written
11 consent of the other party. Any other attempted or purported
12 assignment of any right or obligation pursuant to this Contract shall
13 be void and of no effect.
14 F. Entire Agreement. This Contract constitutes the
15 complete and final expression of the agreement of the parties and is
16 intended as a complete and exclusive statement of the terms of their
17 agreement and supersedes all prior and contemporaneous offers,
18 promises, representations, negotiations, discussions, communications
19 and agreements which may have been made in connection with the subject
20 matter hereof. All exhibits are incorporated by reference. Carpet
21 King represents that in entering into this Contract it has not relied
22 on any previous representations or understandings of any kind or
23 nature.
24 G. Partial Invalidity. Wherever possible, each
25 provision hereof will be interpreted in such manner as to be effective
26 and valid under applicable law, but in case any one or more of the
27 provisions contained herein will, for any reason, be held to be
28 invalid, illegal or unenforceable in any respect, such provision will
- 8 -
be ineffective to the extent, but only to the extent of such
invalidity, illegality or unenforceability without invalidating the
remainder of such provision or provisions or any other provision
hereof, unless such a construction would be unreasonable or contrary
to the parties' intent as expressed in this Contract.
H. Benefit of Agreement. This Contract shall bind
and benefit the parties hereto and their heirs, successors, and
permitted assigns.
I. Waiver. Any waiver at any time by either party of
its rights with respect to a default under this Contract, or with
respect to any other matters arising in connection with this Contract,
shall not be deemed a waiver with respect to subsequent default or
other matter.
J. Amendment. All changes or modifications to this
Contract shall be in writing stating that it is an amendment to this
Contract and shall be signed by both parties or their duly authorized
agents. This Contract shall not be modified through course of
dealing, usage or trade.
K. Force Majeure. Neither Party shall be considered
to be in default in any of its obligations under this Contract when a
failure of performance shall be due to an uncontrollable force. The
term "uncontrollable force" shall mean any cause beyond the control of
the party affected, including, but not restricted to, flood,
earthquake, storm, fire, lightening, epidemic, war, riot, civil
disturbance or disobedience, labor dispute, labor material shortage,
sabotage, federal, state, or municipal action, statute, ordinance, or
regulation, embargoes of the United States Government or any other
government, which by exercise of due diligence such party could not
- 9 -
I reasonably have been expected to avoid and by exercise of due
2 diligence has been unable to overcome. Either party rendered unable
3 to fulfill any of its obligations under this Agreement by reason of an
4 uncontrollable force,shall give written notice within five (5)
5 business days of such fact to the other party and shall exercise due
6 diligence to remove such inability with all reasonable dispatch.
7 IN WITNESS WHEREOF, the parties have caused this Contract to
8 be executed by and through their authorized officers on the date,
9 month and year first written above.
10 CITY OF VERNON
11 By: If C
12 L ONIS C. MALB RG, Mayor
ATTEST•
13 !/
14 BRUCE V.'MALKENHORST, City Clerk
15 APPROVED TO FORM:
16
ERIC T. FRESCH, ity orney
7::7,<
17 CARP KING CARPET ONE
18 B y : _.
19 Title:
20
By:
21
Title:
22
23
24
25
26
27
28
- 10 -
CARPET KING CARPET ONE
America's Largest Flooring Retailer
Proposal Date: April 12, 2004
Proposal Submitted to:
Phone
Job Name
Rachel V. Malkenhorst
SAME
Name
Vernon Historic Preservation Society
street
Shad
2715 E. 56" Street
city state Zip Code
city State Zip Code
Architect
Date of Plans
F
Vernon CA 90068 1
=====I
Thank you for the opportunity to research this project and to submit our proposal for the work as discussed below.
For budget purposes and showcasing the control room floor — replicating the original patterned floor design — we are
breaking down the scope of the work into two areas:
A. The Control Room
B. 2 Corridors, East & West, and Offices off of these corridors.
All work will include the removal of existing floor the and top -set base, scraping floors as necessary, and normal prep
work. We will follow manufacturers guidelines to prepare the existing subfloor to receive new floor tile.
A — CONTROL ROOM ...................... ......... .......... - - .$179233
o Demo existing floor tile as necessary and remove from premises.
o Prep floors to receive new tile per manufacturer guidelines.
o Furnish and install new vinyl file — Colorex by Forbo Industries — 24' x 24' at .080 gauge in color as selected in square
pattern with 3' border around each file in color as selected.
o Furnish & install 6' rubber topset base, black, around perimeter wails after removal of old base.
B — EAST & WEST CORRIDORS & ADJOINING OFFICES....................•____••..._..._,___,e_•.$8,299
o Demo existing tile as necessary.
o Prep floors to receive new file per manufacturer guidelines.
o Furnish & install new 1T x 12' VCT tile by Mannington, color TBD.
o Furnish & install 6' rubber topset cove base in corridors
o Furnish & install 4' rubber topset cove base in offices.
PROJECT NOTES:
o We will furnish & install all necessary transition pieces to finish the flooring work in accordance with industry standards.
o We will need 3 weeks lead time to order materials and schedule labor.
o All 'demo' and prep work to be done in evenings.
o The installation of new materials, floor tile and top set base will be done during normal daytime business hours.
0 50% deposit due 3 weeks prior to work to guarantee material delivery. Balance due upon completion of work.
We Propose to furnish labor and material complete In accordance with above and
speared all labor w� be specifications, � to conditions as follows: Unless otherwise
performed by nonAwdon subcontractors. Alteration or deviation from above specifications involving extra costs will be executed
only upon written orders and will become an extra charge over and above the estimate. AN agreements contingent upon strikes, accidents or delays
beyond our controls. Owner to carry fire, tornado, and other necessary insurance. Ali work to be completed in a workmanlike manner according to
standard practices.
For The Sure of: TWENTY FIVE THOUSAND FIVE HUNDRED THIRTY TWO DOLLARS AND 001100 CENTS_ Dobrs($ 25,532.00- )
Acceptance: The above prices, arid condition Res ctfull Submitted
are satisfactory and are hereby accepted. You are authorized to y
do the work as speared. Saul Gershon
X By
Note: This proposal may be withdrawn by us if rat accepted within t o days)
1203 S. Central Ave - Glendale, CA 91204 - (818) 243-4251 • (323) 245-6a82 - (818) 242-4670 -fax
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EV. lam. 321" saw: 1*'-- 1,
Module Size ---• 14" x 14"
Material per Module:
A. t Tile 12" x 12", Not Beveled
B. 2 Strips 2" x 12", Not Beveled
C. 1 2" x 2" Button, Not Beveled
`D.F. 48, Same as above dacir, Wvaiod. 63
RightFax
4/16/2004 4:01 PAGE. 4/6 RightFax
INGTM.
VCT Product Data Sheet
Essentials, ' Designer Essentials, Inspirations, and Brushwork
Product Construction
Mannington Commercial Vinyl Composition (VCT) is composed of binder (organic), filers (inorganic) and
pigments. The organic binder portion contains vinyl resins, plasticizers additives, and Mo, or greater,
recycled vinyl oontent. The inorganic portion is naturally occuring limestone and represents the vast majority
of the product. Recycled content per total product weight Is 1 Y2% or more. Color and Pattern are distributed
throughout the thickness of the tile.
Gauge
Nominal Thickness
Inches (mm)
Package/Count
Weight (Average) '
Lbs. per carton
Lbs. par ft
Mograrns per carton
Size
Nominal Size
Inches (mm)
Recommended Load Limit
Static Load Lknit psi
Reference Specifications
ASTM SpecNostbr; F-1066
Federal Specifrcation
SS-T.312B
Canacian Spec fication
CCMC CSA-t126.1
Fire Test Data
ASTM E-648
Critical Radiant Flux, k 0.45 watts/cm=
ASTM E-662
Smoke, <,I-- 450
MIL - STD.16230
Char length 51=10-
ASTM E-84
Rama Spread, 25 ft or less
New York State
DOS File A&rnrber
DHOW
0.126 in (3.18mm)
45/ctn
64
1.41
29
12 in x 12 in (30.5cm x 30.5cm)
75 psi (5.28 kg/cm2)
Non Admstos, 7}xough Pattern Toe (vinyl
Composition)
Type.IV, Composition I
VCT Type A
Passes as Class 1
Passes
Passes
Passes
12050-930618-1076
RightFax' - 4/16/2004 4:01 PAGE .5/6 RightFax '
Durability
Superior — Limited 5-Year Commercial Warty.
Installation
Adhesive Type, Clear Thin Set V 11
Spread 200 It* gal
Traffic Performance
Moderate, Heavy, Extra Heavy Commercial
Meets the requirements of Americans with Disabilities Ad for Static Coefficient of fridion as manufactured
Limitations
Mannin9ton Commercial VCT is not recommended for use in hospital operating suites, commercial kitchens,
exterior areas, or in areas that require static dissipation.
VCT is not recommended in commercial areas where the consistent temperature either exceeds 100- F (38-c)
or is below 55•F (13'c).
Wood sub floors directly on mete or sleepers, either on or below grade, are unsatisfactory for VCT
installation.
Darker colors of vinyl Composition file may be subject to scratch whitening, requiring more frequent
maintenance.
vctspecrev. kp4/9/04 - dk
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1 EXHIBIT B
2 INSURANCE SCHEDULE
3 Carpet King shall provide proof of insurance, including a standard certificate of insurance, in at least the
following amounts and coverage (combined single limit permitted):
4
I. Coverage and Limits
5 Bodily jurX Prope Damage
6 Hazards Each Person Each Accident Each Accident
7 Automobile Liability
Owned Automobiles $ 500,000 $1,000,000 $ 500,000
8 Hired Automobiles $ 500,000 $1,000,000 $ 500,000
Non -Owned Automobiles $ 500,000 $1,000,000 $ 500,000
9 Workers' Compensation $ Statutory
10 Employers' Liability $1,000,000 per employer
11 II. Liabili
12 General Liability $1,000,000 $2,000,000 $1,000,000
13 Premises Operations $1,000,000 $2,000,000 $1,000,000
Elevators (if applicable) $1,000,000 $2,000,000 $1,000,000
14 Independent Contractors $1,000,000 $2,000,000 $1,000,000
Products - Completed Operations $1,000,000 $2,000,000 $1,000,000
15 Contractual Liability $1,000,000 $2,000,000 $1,000,000
16 Umbrella Liability $2,000,000 $2,000,000 $2,000,000
17 a. The general liability policy shall contain the following special endorsements which shall be noted
on or attached to the standard certificate of insurance:
18
19 1. An endorsement naming the City of Vernon, its officers, and employees as additional insureds
under the policy.
20 2. An endorsement providing the City of Vernon thirty (30) days notice of cancellation or
material reduction of coverage.
21 3. An endorsement providing coverage for all operations under this Agreement.
22 4. Such other endorsement as may be required by addendum hereto.
23
24
25
26
27
28
EXHIBIT "B"