Resolution No. 85131 t
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RESOLUTION NO. 8513
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON AUTHORIZING THE ISSUANCE OF REQUEST FOR
PROPOSAL FOR ENGINEERING SERVICES FOR A CITYWIDE
TRAFFIC VOLUME DATA COLLECTION AND STUDY
WHEREAS, the City of Vernon desires to update the Average
Daily Traffic Counts, Truck and Vehicle Counts and Intersection
Turning Movement Counts (collectively referred to as the "Counts") in
order to assess traffic volume at intersections and mid -block at
various locations within the City; and
WHEREAS, the Counts will assist the City in evaluating the
impacts of traffic volume and circulation and other traffic -related
issues impacting City streets and private development and assist in
traffic signal and street design; and
WHEREAS, the City of Vernon is interested in obtaining
proposals from qualified firms to conduct a Traffic Volume Data
Collection and Study for the entire City; and
WHEREAS, on July 27, 2004, the Finance Committee considered
the recommendation of Bruce V. Malkenhorst, Director of Finance, dated
July 22, 2004, that the City issue Request for Proposal for
Engineering Services for a Citywide Traffic Volume Data Collection and
Study ("RFP") pursuant to Section 2.29-2 of the Vernon City Code.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
and correct.
SECTION 2: The City Council of the City of Vernon hereby
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directs the City Administrator/City Clerk, or his designee, to issue
the RFP, a copy of which is attached hereto as Exhibit A and
incorporated by reference, to one or more qualified firms, and to
report to the City Council on the proposals received with a
recommendation for action.
SECTION 3: The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and
thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this 4th day of August, 2004.
ATTEST:
BRUCE V. MALKENHORST, City Clerk
EONIS C. MALB RG, Mayor
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon,
do hereby certify that the foregoing Resolution, being Resolution No.
8513, was duly adopted by the City Council of the City of Vernon at a
regular meeting of the City Council duly held on Wednesday, August 4,
2004, and thereafter was duly signed by the Mayor of the City of
Vernon.
(SEAL)
17
BRUCE V. MALKENHORST, City Clerk
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EXHIBIT
CITY OF VERNON
REQUEST FOR PROPOSAL
ENGINEERING SERVICES FOR A CITYWIDE
TRAFFIC VOLUME DATA COLLECTION AND STUDY
AUGUST, 2004
4305 Santa Fe Avenue, Vernon, CA 90058 PHONE: (323) 583-8811
CITY OF VERNON RFP — CITYWIDE TRAFFIC VOLUME STUDY
CITY OF VERNON
REQUEST FOR PROPOSAL
Prospective Contractors:
The City of Vernon (City) requests proposals from qualified Traffic Volume Collection
Contractors to perform a Citywide Traffic Volume Data Collection and Study.
Contact Information:
Questions regarding this Request for Proposal shall be directed to E. Maximous (Max), P.E. at
(323) 583-8811 Ext. 221. Proposals are to be submitted confidentially to Samuel Kevin Wilson
at the following address:
Samuel Kevin Wilson, P.E.
Director of Community Services and Water
City of Vernon
4305 Santa Fe Ave.
Vernon, CA 90058
Proposal Closing Date:
Three (3) sets of the. contractor's proposal shall be received by the City no later than 5:00 PM,
August 23, 2004. All proposals must be delivered to the above address. Proposals shall be
submitted in a sealed package, clearly marked with: "Traffic Volume Data Collection and
Study".
Proposals will become part of the official files of the City of Vernon and cannot be returned.
CITY OF VERNON RFP — CITYWIDE TRAFFIC VOLUME STUDY
CITY OF VERNON
REQUEST FOR PROPOSAL FOR ENGINEERING SERVICES FOR
A CITY WIDE TRAFFIC VOLUME DATA COLLECTION AND STUDY
I. Introduction
The City of Vernon is seeking a qualified firm to conduct a Traffic Volume Data Collection and
Study for the entire City. This study will entail Intersection counts and Average Daily Traffic
(ADT) mid -block counts at various locations. The firm selected will furnish all labor, equipment
and materials and will perform all work described in this Request for Proposal.
H. Scone of Work
A. General
The TRAFFIC VOLUME COLLECTION FIRM (hereinafter referred to as FIRM) shall provide
traffic count services in accordance with completing the following required tasks.
1. Within five (5) working days from award of contract the, FIRM shall provide the
Project Manager with a.schedule for completion of the traffic counts. FIRM shall
notify the Project Manager one week prior to the actual counting of the required
locations
2. FIRM shall conduct the required traffic counts as agreed upon in accordance with the
submitted schedule. Traffic movement counts shall be conducted in accordance with
the task descriptions mentioned below.
3. FIRM shall provide a summary of each traffic count performed. Reports shall be
bound and submitted to the Project Manager (five copies each). In addition to the
printed reports, all count data shall be presented on media (CD) readable by IBM
compatible personal computers in spreadsheet (in Microsoft Excel format) and
graphed formats. FIRM shall provide data to the Project Manager for review. If in the
opinion of the Project Manager the data is inconsistent or otherwise faulty, FIRM
shall recount the location at no additional cost to the City.
4. FIRM shall notify the City of each week's schedule in advance. Draft copies of the
traffic counts will be submitted weekly to the Project Manager for review.
B. Safety Precautions:
FIRM shall take all precautions to ensure the safety of pedestrians, vehicular traffic, and
personnel.
CITY OF VERNON RFP — CITYWIDE TRAFFIC VOLUME STUDY
C. TASK "A" - Intersection Counts
I. Intersection counts will be performed between Tuesday through Thursday only,
during non -holidays, and only during non -adverse weather conditions. Intersection
counts shall include all turning and through movements.
2. Manual Intersection counts shall include the following criteria:
• AM peak period is defined as 7:00 A.M. to 9:00 A.M.
• Noon peak period is defined as 11:00 A.M. to 1:0.0 P.M.
• PM peak period is defined as 4:00 P.M. to 6:00 P.M.
• Counts shall be conducted at 15-minute intervals by movement at each signalized
intersection.
3. At each location, the data shall be tabulated to describe the counts for trucks and
vehicles, the percent of total counts for each, and the total of both counts.
4. Peak hour volumes are to be identified at each intersection. Peak hour is defined as
the highest one -hour period in both the A.M and P.M. peak periods as determined by
four (4) consecutive 15-minute count intervals. The location of counts shall be
collected at all 46 signalized intersections within the City of Vernon.
5. Deliverables:
• Deliverables: A tabular summary of the distances of each link of the segment. A list
the roadway block segments appears on the attached map.
• Submit five hard copies and a digital copy on a CD.
D. TASK "B" — ADT
1. The ADT shall be summarized as noted below. The count data is to be recorded in
15-minute increments and shall be directional. The counts shall occur in a continuous
24-hour period on Tuesday, Wednesday, or Thursday and is not to include a holiday
nor a Monday or Friday. The counts also shall not be taken during a week that
includes a normal holiday. The traffic data shall be recorded using machine counters
placed at locations defined on the attached map.
2. At each location, the data shall be tabulated to describe the counts for trucks and
vehicles, the percent of total counts for each, and the total of both counts.
3. Deliverables: _
• A tabulation of raw directional traffic counts in 15-minute increments
• A tabulation of factored counts in 15-minute increments using appropriate seasonal
and axle adjustment factors as necessary.
• The tabulations shall be delivered in the following formats:
o Spreadsheet (in Microsoft Excel format) and graphed formats
o A.M., P.M. and Noon Peak hour volume summaries for each direction and
combined
CITY OF VERNON RFP — CITYWIDE TRAFFIC VOLUME STUDY
• Submit five hard copies and a digital copy on a CD.
III. Instructions and Conditions
The following instructions and conditions apply to this RFP:
A. General Conditions
1. Right to Reject Proposals
The City of Vernon reserves the right to reject any or all proposals submitted.
Any award made for this engagement will be made to the contractor which, in the
opinion of the City, is best qualified to conduct the project.
2. Proposal Evaluation Criteria
Proposals will be evaluated. on the basis of their response to all provisions of this
RFP. The City of Vernon may use some or all of the following criteria in its
evaluation and comparison of proposals submitted. The criteria listed are not
necessarily an all-inclusive list. The order in which they appear is not intended to
indicate their relative importance:
a. Previous experience and demonstration of a record of success on work
previously performed for the City or similar work performed for others.
b. Experience and background of project lead and staff and staff to perform work
within the specified time
c. Unit prices for the work.
d. Ability to work effectively with City staff, other public agencies and related
parties as directed during the course of the services
e. Previous history of completing projects within budget and design estimates
and ability to furnish adequate and effective construction supervision
B. Proposal Format And Content
Proposals should be typed as brief as possible. They should not include any elaborate -or
unnecessary promotional material. Each contractor should adhere to the following order and
content of proposal sections:
CITY OF VERNON RFP — CITYWIDE TRAFFIC VOLUME STUDY
1. Background and Approach
The Background and Approach Section should describe your understanding of the
City, the work to be done, and the objectives to be accomplished.
2. Methodology(ies)
This section should clearly describe the methodology or methodologies to be used to
carry out the specific work tasks described in the Work Plan.
3. Work Plan
Describe the sequential work tasks planned to carry out in accomplishing this project.
Indicate all key deliverables and their contents.
4. Related Experience
Describe recent, directly related experience. Include on each listing the name of the
client; description of the work done; primary client contact, address and telephone
number; dates for the project; name of the Project Director and/or Manager and
members of the proposed project team who worked on the project, as well as their
respective responsibilities. At least three references should be included. The City of
Vernon reserves the right to contact any of the organizations or individuals listed.
5. Project Schedule
Provide a schedule for completing each task in the work program, including deadlines
for preparing all project deliverables.
CITY OF VERNON RFP — CITYWIDE TRAFFIC VOLUME STUDY
6. Cost Data
Indicate the unit and total costs for which you will conduct the project. The City of
Vernon requires compliance with the State of California's Prevailing Wage
requirements. The City of Vernon reserves the right to increase or decrease the
number of counts shown below.
Line Item Description Unit Quantity Unit Price Total Price
TASK "A"
1 2-Phase Intersection Counts EA 9 _.
2 4, 5, & 6-Phase Intersection Counts EA 9
3 8-Phase Intersection Counts EA 28
TASK `1B"
4 24-Hour ADT Counts EA 214
TOTAL:
7. Other Information'
Include any other information you consider to be relevant to the proposal.
IV. Insurance Coverage
As part of the proposal, the Firm shall submit a statement verifying the Firm's ability and
commitment to obtain all the necessary insurance requirements. The selected Firm shall submit the
insurance requirements specified below and secure approval by the City. Failure to provide the
insurance requirements will be grounds for rejection of the Firm.
Minimum Insurance Documents Required:
1. Compliance with the insurance schedule
2. Certificate of Insurance from the consultant's insurance agent
3. Copy of the Declaration Page of the insurance policy
4. Originals of Endorsements
5. Schedule of Forms and Endorsements -
V. Statement of Indemnification
The attached Statement of Indemnification shall be signed by the Firm and submitted as part of
the contract. Failure to include this statement will be grounds for rejection of the Firm. The
proposal need not include this statement.
INSURANCE SCHEDULE (CONSULTANT)
The consultant shall provide proof of insurance, including a standard certificate of insurance, in at
least the following amounts and coverage (combined single limit permitted):
1. Coverage and Limits
Bodily Iniury Pro�eriy Damage
H rds Each Person Each Accident Each Accident
Automobile Liability
Owned Automobiles $500,600 $1,000,000 $500,000
13ired Automobiles $500,000 $1,000,000 $500,000
Non -Owned
Automobiles $500,000 $1,000,000 $500,000
Workers' Compensation $ Statutory
Employers' Liability $1,000,000 per employer
II. Li ilit_y
Premises Operations $1,000,000 $2,000,000 $1,000,000
Elevators
(if applicable) $1,000,000 $2,000,000 $1,000,000
Independent
Contractors $1,000,000 $2,000,000 $1,000,000
Products - Completed
Operations $1,000,000 $2,000,000 $1,000,000
Contractual Liability $1,000,000 $2,000,000 $1,000,000
Professional Liability $2,000,000 $2,000,Q00 $2.000,000
a The general liability policy shall contain the following special endorsements which shall be
noted on or attached to the standard certificate of insurance:
1. An endorsement naming the City of Vernon, its officers, and employees as insureds
under the. policy.
2. An endorsement providing the City of Vernon thirty (30) days notice of
cancellation or material reduction of coverage.
3. An endorsement providing coverage for all operations under this agreement.
4. Such other endorsement as may be required by addendum hereto.
DATE
CITY OF VERNON
STATEMENT OF INDEMNIFICATION
PERMIT NO.
Permittee agrees to indemnify, defend and hold harmless the City of Vernon and each
officer, agent and/or employee thereof from any liability or responsibility for any
accident, loss or damage to persons or property happening or occurring as a proximate
result of the encroachment or construction thereof.
(Vernon City Code Sec. 22.49-1, Permits — Indemnity and insurance)
COMPANY NAME TELEPHONE
ADDRESS:
I` f�:7
TITLE
SIGNED DATE
CITY OF VERNON
SIGNATURE REQUIREMENTS FOR CITY AGREEMENTS
Corporation
Chairman of the board,
Corporate secretary, assistant
Corp. Code sec. 313
Any vice president
secretary, chief financial officer,
Corp. Code sec. 5214
any assistant treasurer
(Note: A person can hold more
than one corporate office; e.g., a
vice-president can also be a
secretary. That person can sign
the agreement twice, if both
capacities are identified.)
Limited Liability Comp.
If managed by members — by any
If managed by members — not
Corp. Code sec. 17157
("LLC")
member
required unless otherwise
provided in governing
If managed by manager(s) — by a
documents
manager '
If managed by managers(s) — by
(Note: A member or manager may
a second manager (unless
have a title such as president or
articles of organization state
vice-president)
there is only one manager)
Partnership
Any partner, unless authority
Not required, unless "statement
Corp. Code sec. 16301
restricted in "statement of
of partnership authority"
Corp. Code sec. 16303
partnership authority" recorded in
provides otherwise
County Recorder's Office (for real
property transactions) or filed with
secretary of state (for contracts,
etc.)
Limited Partnership
A general partner, subject to same
Same as partnership
Corp. Code sec. 15509
exceptions for partnership
Limited Liability Partnership
Same as partnership
Same as partnership
Corp. Code sec. 16955.5
("LLP")
Sole proprietorship
Sole proprietor
Not required
n/a