Resolution No. 85221
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RESOLUTION NO. 8522
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND AUTHORIZING THE EXECUTION OF
AN AMENDMENT NO. TWO TO EQUIPMENT MAINTENANCE
AGREEMENT BY AND BETWEEN THE CITY OF VERNON AND
ACCURATE TELECOM INC.
WHEREAS, on September 4, 2002, the City Council of the City
of Vernon adopted Resolution No. 8053 approving and authorizing the
execution of an Equipment Maintenance Agreement No. BR7656 (the
"Agreement") with Accurate Telecom Inc. ("Accurate") for maintenance
support services of the City's Mitel Telephone System; and
WHEREAS, on June 18, 2003, the City Council of the City of
Vernon adopted Resolution No. 8223 approving and authorizing the
execution of an Amendment No. One to the Agreement with Accurate
extending the term of the Agreement through and including June 30,
2004 and increasing the compensation to a sum not to exceed Twenty -One
Thousand Dollars and No Cents ($21,000.00); and
WHEREAS, in accordance with Section 11 of the Agreement, the
City of Vernon and Accurate desire to amend the Agreement to extend
the term from July 1, 2004 through and including June 30, 2005, and to
establish the annual compensation at a sum not to exceed Twenty -Three
Thousand Dollars and No Cents ($23,000.00); and
WHEREAS, on July 27, 2004, the Finance Committee considered
the recommendation of Bruce V. Malkenhorst, Director of Finance, dated
July 22, 2004, that an amendment to the Agreement be approved and
executed.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
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SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
and correct.
SECTION 2: The City Council of the City of Vernon hereby
approves the Amendment No. Two to the Equipment Maintenance Agreement
with Accurate, a copy of which is attached hereto as Exhibit A and
incorporated by reference.
SECTION 3: The City Council of the City of Vernon hereby
authorizes the Mayor and the City Clerk to execute said Amendment for,
and on behalf of, the City of Vernon
SECTION 4: The City Council of the City of Vernon hereby
directs the City Clerk, or his designee, to send one fully executed
Amendment to:
Accurate Telecom Inc.
Attn. K.C. Jones, President
16108 Corvello Street
Van Nuys, CA 91406
SECTION 5: The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and
thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this 18th day of August, 2004.
ATTEST:
BRUCE V. MALKENHORST, City Clerk
LEONIS C. MA BURG, Mayor
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon, do
hereby certify that the foregoing Resolution, being Resolution No.
8522, was duly adopted by the City Council of the City of Vernon at a
regular meeting of the City Council duly held on Wednesday, August 18,
2004, and thereafter was duly signed by the Mayor of the City of
Vernon.
(SEAL)
BRUCE V. MALKENHORST, City Clerk
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EXHIBIT
o,t
1 AMENDMENT NO. TWO TO EQUIPMENT
2 MAINTENANCE AGREEMENT
3
4 THIS AMENDMENT NO. TWO TO EQUIPMENT MAINTENANCE AGREEMENT is
5 made, entered into and executed in duplicate originals, either copy of
6 which may be considered.and used as the original hereof for all
7 purposes, as of this 18th day of August, 2004, in the City of Vernon,
8 County of Los Angeles, California
9 BY AND BETWEEN THE CITY OF VERNON
10 (hereinafter referred to as
the "City")
11 4305 Santa Fe Avenue
Vernon, CA 90058
12 AND ACCURATE TELECOM INC.
13 (hereinafter referred
to as "ATI")
14 16108 Corvello Street
Van Nuys, CA 91406
15 RECITALS
16
WHEREAS, the City and ATI are parties to an Equipment
17 Maintenance Agreement No. BR7656 dated or about August 15, 2002
18 (hereinafter referred to as the "Agreement") for maintenance support
19 services of the City's Mitel Telephone System; and
20 WHEREAS, City and ATI desire to amend the Agreement to
21 extend the term of the Agreement from July 1, 2004 through and
22 including June 30, 2005; and
23 WHEREAS, ATI's annual compensation under the Agreement was
24 for the sum of $20,715.30; and
25 WHEREAS, the City and ATI desire to modify the compensation
26 for the extended time period to a sum not to exceed $23,000.00, with
27 the first quarterly payment in 2004 being prorated accordingly; and
28 / / /
1
WHEREAS, Section 11 of the Agreement provides for amendments
2
and modifications
to the Agreement.
3
NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS
4
FORTH
HEREIN:
5
SECTION 1: Section 1 of the Agreement entitled SERVICE is
6
hereby
amended to read as follows:
7
The total amount to be paid to ATI under this Agreement
8
during the time period July 1, 2004 through June 30,
9
2005 shall not exceed an annual total amount of Twenty-
10
Three Thousand Dollars and No Cents ($23,000.00), in
11
accordance'with the Platinum Maintenance Plan for Mitel
121
SX-2000 PBX which is attached hereto as Exhibit "A" and
13
made a part hereof. The first quarterly payment due
14
for the period July 1, 2004 through September 30, 2004
15
shall be prorated.
16
SECTION 2: Section 3 of the Agreement entitled TERM AND
17
RENEWAL is hereby amended to read as follows:
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ATI's services shall be extended from July 1, 2004.
19
The extension period will commence on July 1, 2004 and
20
shall continue until June 30, 2005.
21
SECTION 3: In all other respects, the terms and conditions
22
of the
Agreement shall be renewed in its entirety.
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1 IN WITNESS WHEREOF, the parties have caused this Amendment
2 to be executed by and through their authorized officers on the date,
3 month and year first written above.
4
5 CITY OF VERNON
6 By:
LEONIS C. MALBURG, Mayor
7
8 ATTEST:
9
BRUCE V. MALKENHORST, City Clerk
10
11 APPROVED AS TO FO
12
ERIC RESCH, City Attorney
13
ACCURATE TELECOM INC.
14 LAcalif rnia Corporation
15 By:
K.C. s
16 Title: President
17
18 By:-#AA
19 Title: Corporate Secretary
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EXHIBIT
3
f
PLATINUM MAINTENANCE PLAN for MITEL SX-2000 PBX
Customer City )f Vernon
Address 4305 Santa Fe Avenue Date of Inventory 4/30/04
City Vernon State CA -
Phone No. (323) 383-8811 Zip 90058
Contact George Nino Fax No. 1(323) 826-1433
Mitel System Configuration _ _ __,
a-Zp00 L
No. of
Cards
Ports per Total
Type of Card Card
Monthly
Extended
I
Ports
Attendant Console(Superconsole)
$/port
Mo. Price
5
4
ONS Analog Line Card 4
2.63
10.52
1
16 80
LS/GS Digital Trunk Card
2.63
210.40
16
Digital (DM8C) Line Card 8
2.63
21.04
2
Dual Link PRI 16 256
2.63
673.28
48
48 96
IP Licenses
2.63
252.48
0 80
2.63
210.40
Total System Ports & Monthly Total
Annual Maintenance for 1VIite1 524
S2.63
$1,378.12
* R* R AR R A A A
RR:RR:RARA
Tota4tn+trtal M 516,537.44
alWendn h"reared due to adding the jo&-ing•
32 PBXPottx Warr �)OiNS Card and (i)DMCCardjoratotal of .
°��d
RAA RR AARRA
was n"3 to "3104 Cards were added on Quote# 102488, A0.N 000004965
andtheC
rytyca, I Management System was added to the maintenance agreement
coverage
Peri heral E ui ment Invento
Ports/ Monthly
Type of System/Equipment
Annual
Extended
I
Quantity S/Port
Active Voice Repartee VP Voice Mail
Wort
price
I
12 25.00
Paging _ System
300.00
3,600.00
I
Tapit-let Call Accounting
254.00
I
CrYtYcal (1) Management
I
OPS Manager
.600.00
594.00
I
Alpha CFR2000 Battery Back Up (City Hall - Batteries Excluded)
600.00
I
Alpha CFR600 BattBack U
�y p (Fire Station 1-Batteries Excluded)
257.58
130.20
Annual Cost for Peripheral Equipment
56,035.78
Mitel Annual Maintenance
Peripheral Equipment Maintenance
S 16,537.44
Quarterly Payment Plan
$6.035.78
Annual Total
$5,643.31
$22,573.22
Excluded:
Remote programming changes billed at current rates.
On -site moves, adds, and changes are billable at current rates.
Damage or service necessitated by customer's neglect
Service by personnel other than ATI
Misuse, fire, and Acts of God
Software Backups, Headsets
and Batteries
•Refer to actual agreement forcontrolling
Iluig language.
Customer Signature Date
MITEL
Platinum Maintenance Agreement
Hours: Service will be provided 24 hours per day, seven days per week including
holidays
Your Platinum Mlintenance Agreement Includes:
2 Assigned Account Manager
Priority service over non -maintenance agreement accounts
Regular customer satisfaction checks
Material and labor coverage
W Two hour response time on major system failure
Adds, Moves and Changes billed *from $105.00/first hour, $44.00 per half hour
thereafter
1 Remote Maintenance/Technical Telephone Support is covered
Remote Maintenance Adds, Moves and Changes are billed at $48.00 per half hour
10% discount on parts for Adds, Moves and Changes
All contact with the telephone company, including ordering services, placing
trouble reports and follow-up will be done by Accurate Telecom. All Telco related
service issues are covered under Platinum Maintenance Agreement
Four hours of training per year
* Work on I'oice Mail or ('. 7:1. equipnteni priced per our cin-rent discozrn/ecl vale
for support plan c•t,.sloiners.
16108 (ovello Street * Van Nuys, (A 91406 * 1-818-997-6700 * fox 1-818-119.6114 0 www.occurote telecom.eom
SUPPORTING
DOCUMENTS
4 1
CITY COUNCIL
LEONIS C. MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro-Tem
WM. 'BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL McCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator/City Clerk
Chief Executive Officer of
Light & Power
FAX: (323) 826-1438
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
August 25, 2004
Accurate Telecom Inc.
16108 Corvello Street
Van Nuys, CA 91406
Attn: K.C. Jones, President
ERIC T. FRESCH
City Attorney
FAX: (323) 826-1439
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 826-1435
STEVEN E. PARKER
Fire Chief
FAX: (323) 826-1407
SOL BENUDIZ
Police Chief
FAX: (323) 826-1481
LEWIS J. POZZEBON
Director of Environmental Health
FAX: (323) 588-4320
Re: Amendment No. Two to Equipment Maintenance Agreement
Dear Mr. Jones:
Transmitted herewith is a duplicate original of the above referenced
amendment approved by the Vernon City Council on August 18, 2004.
If you have any questions regarding this matter, please call Mr.
Dolores Jaunzemis at (323) 583-8811 ext. 234.
Very truly yours,
,Auto LRao,
Gloria Molleda
Assistant City Clerk
CC: Greg Tsujiuchi
Dolores Jaupaemis
t No. 8522
Agreement No. 04-077
1 AMENDMENT NO. TWO TO EQUIPMENT
2 MAINTENANCE AGREEMENT
3
4 THIS AMENDMENT NO. TWO TO EQUIPMENT MAINTENANCE AGREEMENT is
5 made, entered into and executed in duplicate ori
ginals, ginals, either copy of
6 which may be considered and used as the original hereof for all
7 purposes, as of this 18th day of August, 2004, in the City of Vernon,
8 County of Los Angeles, California
9 BY AND BETWEEN THE CITY OF VERNON
10 (hereinafter referred to as
the "City")
11 4305 Santa Fe Avenue
Vernon, CA 90058
12 AND ACCURATE TELECOM INC.
13 (hereinafter referred
to as "ATI")
14 16108 Corvello Street
Van Nuys, CA 91406
151 RECITALS
16
WHEREAS, the City and ATI are parties to an Equipment
17 Maintenance Agreement No. BR7656 dated or about August 15, 2002
18 (hereinafter referred to as the "Agreement") for maintenance support
19 services of the City's Mitel Telephone System; and
20 WHEREAS, City and ATI desire to amend the Agreement to
21 extend the term of the Agreement from July 1, 2004 through and
22 including June 30, 2005; and
23 WHEREAS, ATI's annual compensation under the Agreement was
24 for the sum of $20,715.30; and
25 WHEREAS, the City and ATI desire to modify the compensation
26 for the extended time period to a sum not to exceed $23,000.00, with
27 the first quarterly payment in 2004 being prorated accordingly; and
28 / / /
1
WHEREAS, Section 11 of the Agreement provides for amendments
2
and modifications
to the Agreement.
3
NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET
4
FORTH
HEREIN:
5
SECTION 1: Section 1 of the Agreement entitled SERVICE is
6
hereby
amended to read as follows:
7
The total amount to be paid to ATI under this Agreement
8
during the time period July 1, 2004 through June 30,
9
2005 shall not exceed an annual total amount of Twenty-
10
Three Thousand Dollars and No Cents ($23,000.00), in
11
accordance'with the Platinum Maintenance Plan for Mitel
12
SX-2000 PBX which is attached hereto as Exhibit "A" and
13
made a part hereof. The first quarterly payment due
14
for the period July 1, 2004 through September 30, 2004
15
shall be prorated.
16
SECTION 2: Section 3 of the Agreement entitled TERM AND
17
RENEWAL is hereby amended to read as follows:
18
ATI's services shall be extended from July 1, 2004.
19
The extension period will commence on July 1, 2004 and
20
shall continue until June 30, 2005.
21
SECTION 3: In all other respects, the terms and conditions
22
of the
Agreement shall be renewed in its entirety.
23
24
25
26
27
28
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IN WITNESS WHEREOF, the parties have caused this Amendment
to be executed by and through their authorized officers on the date,
month and year first written above.
ATTEST:
BRUCE V. MALKENHORST, City Clerk
APPROVED AS TO FO
ER RESCH, City Attorney
CITY OF VERNON
ONIS C. MALB RG, Ma or
ACCURATE TELECOM INC.
A Calif rnia Corporation
By: —
K.C. Azies
Title: President
By:
Title: Corporate Secretary
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PLATINUM MAINTENANCE PLAN for MITEL SX-2000 PBX
CustomerE43O5
Of Vernon .
AddressSanta FeAvenue
City Vernon
Phone No. (323) 583-8811
Contact lGenron NJ; —
Date of Inventory 4/30/04
State CA Zip 90058
Fax No. 1(323) 826-1433
Mitel System ConS�ct—it—
-2000 L
No. of
Cards
Ports per Total
Type of Card
Monthly
Extended
i
Card Ports
Attendant Console(Superconsole) 4
$/Port
Mo. Price
5
ONS Analog Line Card 4
2.63
10.52
1
LS/GS Digital Trunk Card 16 80
2.63
210.40
16
Digital (DNIC) Line Card 8 8
2.63
21.04Dual
Link PRI 6 1256
2.63
673.28
48
IP Licenses 48 96
2.63
252.48
0 80
2.63
210.40
Total System Ports & Monthly Total
524
Annual Maintenance for Mitei
$2.63
S1,378.12
q R! R R R R R g R
A R R R RR R t R R
Total.U+nttalM , S16,537.44
amtenance uureased die to adding the following: (1) OAT Card and (1) DMCCard for a total of
32 PBXPortx Warrmrgr
pd3 to 3/13/04 Cards wire added on
and the Qaaell 102488, P.O.9 000004965
C"call Managanent
System was added to the maWenance agreemad coverage
Peri heral E ui ment Invento
Ports/ Monthly
Type of System/Equipment
Annual
Extended
l
Quantity S/Port
Active Voice R
Active Repartee VP Voice Mail
S/Port
Price
1
12 25.00
grog . System
300.00
3,600.00
l
Tapit-Not Call Accounting
254.00
1
Crytycal W Management
.600.00
l
OPS Manager
594.00
l
Alpha CFR2000 Battery Back Up (City Hall - Batteries Exclude
600.00
l
Back U
Alpha CFR600 Battery p (Fire Station 1- Batteries Excluded)
257.58
130.20
Annual Cost for Peripheral Equipment
$6,035.78
Mitel Annual Maintenance
Peripheral Equipment Maintenance
$16,537.44
Quarterly pa
Payment Plan
$6 035.78
Annual Total
S5,643.31
S22,573.22
Excluded:
Remote programming changes bled at current rates.
On -site moves, adds, and changes are billable at current rates.
Damage or service necessitated by customer's neglect
Service by Personnel other than ATI
Misuse, fire, and Acts of God
Software Backups, Headsets
and Batteries
'Refer to actual agreement for control
ling language.
Customer Signature Date
MI TEL
Platinum Maintenance Agreement
Hours: Service will be provided 24 hours per day, seven days per week including
holidays
Your Platinum Maintenance Agreement Includes:
Assigned Account Manager
Priority service over non -maintenance agreement accounts
Regular customer satisfaction checks
Material and labor coverage
Two hour response time on major system failure
Adds, Moves and Changes billed *from $105.00/first hour, $44.00 per half hour
thereafter
Remote Maintenance/Technical Telephone Support is covered
Remote Maintenance Adds, Moves and Changes are billed at $48.00 per half hour
10% discount on parts for Adds, Moves and Changes
All contact with the telephone company, including ordering services, placing
trouble reports and follow=up will be done by Accurate Telecom. All Telco related
service issues are covered under Platinum Maintenance Agreement.
Four hours of training per year
* Work on Voice Allail or ('_ T I. equipment priced per Our curre w disconlited vale
for siippor! plan crrs1012jers.
16108 Covello Street 0 Van Nuys, CA 91406 • 1-818-997-6700 0 fox 1-818-779-6114 0 www.occurotetelecom.com