Resolution No. 8565T
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RESOLUTION NO. 8565
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON AUTHORIZING THE ISSUANCE OF REQUEST FOR
ANNUAL PUMP CONTRACT -FISCAL YEAR 2004-2005 FOR THE
REMOVAL, REPAIR, AND REINSTALLATION OF THE CITY'S
WELL AND BOOSTER MOTOR PUMPS
WHEREAS, the City of Vernon operates its own water
production and distribution system; and
WHEREAS, the City of Vernon is interested in obtaining
proposals from qualified vendors to remove, repair and reinstall
City's well and booster motor pumps and provide annual well and pump
maintenance and emergency repair services on the City's system; and
WHEREAS, on October 20, 2004, the Finance Committee
considered the recommendation of Bruce V. Malkenhorst, Director of
Finance, dated October 14, 2004, that the City issue Request for
Proposal for Annual Pump Contract -Fiscal year 2004-2005 ("RFP")
pursuant to Section 2.29-2 of the Vernon City Code.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
and correct.
SECTION 2: The City Council of the City of Vernon hereby
directs the City Administrator/City Clerk, or his designee, to issue
the RFP, a copy of which is attached hereto as Exhibit A and
incorporated by reference, to one or more qualified vendors, and to
report to the City,Council on the proposals received with a
recommendation for action.
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SECTION 3: The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and
thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this 20th day of October, 2004.
EONIS C. MALB.RG, May r
ATTEST:
BRUCE V. MALKENHORST, City Clerk
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon,
do hereby certify that the foregoing Resolution, being Resolution No.
8565, was duly adopted by the City Council of the City of Vernon at a
regular meeting of the City Council duly held on Wednesday,
October_20, 2004, and thereafter was duly signed by the Mayor of the
City of Vernon.
(SEAL)
BRUCE V. MALKENHORST, City Clerk
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EXHIBIT
n
CITY COUNCIL
4.EONIS C. MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro-Tem
WM. 'BILL" DAVIS
Councilman
H.-LARRY- GONZALES
Councilman
W. MICHAEL McCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator/City Clerk
Chief Executive Officer of
Light & Power
FAX: (323) 826-1438
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
OCTOBER 2004
Request for Proposal
ERIC T. FRESCH
City Attorney
FAX: (323) 82&1439
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 826-1435
STEVEN E. PARKER
Fire Chief
FAX: (323) 826-1407
SOL BENUDIZ
Police Chief
FAX: (323) 826-1481
LEWIS J. POZZEBON
Director of Environmental Health
FAX: (323) 588-4320.
Annual Pump Contract — Fiscal Year 2004 - 2005
The City of Vernon is requesting quotations for the removal, repair, and reinstallation of
the City's well and booster motor pumps. The City has provided each vendor with an itemized
list of various tasks needed to facilitate these repairs. Upon review, vendors are asked to provide
firm cost estimates for these items outlined on the following page.
The City will be awarding an annual contract to the vendor who best meets the requirements of
the City Water Department.
Insurance — Before the contract is awarded, the City of Vernon requires the contractor to provide
proof of insurance, including a standard certificate of insurance, in at least the amounts and
coverage indicated on Exhibit A attached hereto. In addition to the standard certificate of
insurance, proof of general and umbrella liability coverage shall also be furnished in the form
indicated on Exhibit A attached hereto.
Bid Submittal — All bids are to be received in two separate sealed envelopes. Envelope one
should be clearly marked: Bids for Cost Comparisons. Envelope two should be clearly marked:
Contractor Qualifications. The contract will be awarded based on a combination of cost and
qualification factors. The submittal of any incomplete forms will automatically disqualify the
bidder from the bid process.
Bid Deadline — All bids must be delivered to the City of Vernon Water Department by 2:00 P.M.
on Tuesday, November 16, 2004.
Contact Person — The contact person for this repair is Scott Rigg who can be reached at (323)
583-8811 Monday through Thursday between 7:00 A.M. and 5:30 P.M.
BID ITEMS:
ITEM 1: Mobilization — Mobilize and demobilize pump rig for the installation or removal
of well pumping equipment
Each:
ITEM 2: Removal - Remove Pumping equipment for oil lubricated vertical turbine well
including motor, discharge head, column pipe, line shaft assembly, pump
assembly, suction pipe, shaft assembly, suction pipe and strainer. Pump depths
- may vary between 300-feet and 475-feet.
Total Cost:
ITEM 3: Removal - Remove vertical turbine booster, pump equipment including. motor,
discharge head, column pipe, shaft assembly and pump assembly. Pump depths
may be at approximately 5-feet to 40-feet.
Total Cost:
ITEM 4: Service Crane — Furnish service crane for the installation and removal of booster
pump equipment.
Total Cost:
ITEM 5: Horizontal Booster Pump — Disassemble horizontal booster pump and inspect for
wear and damage. City crews will remove and deliver pump to contractor's repair
facilities and pickup upon completion of repairs.
6" Horizontal Booster Pump
8" Horizontal Booster Pump
Cost Per Unit:
Cost Per Unit:
ITEM 6: Horizontal Booster Pump, Split Case — Disassemble booster pump, split case, and
inspect for wear and damage. City crews will remove and deliver pump to
contractor's repair facilities and pickup upon completion of repairs.
6" Horizontal Booster Pump, Split Case: Cost Per Unit:
8" Horizontal Booster Pump, Split Case: Cost Per Unit:
ITEM 7: Removal — Remove pumping equipment for submersible well including discharge
head, column pipe, pump assembly, electrical cable and motor. Pump depths may
vary between 300-feet and 475-feet.
Cost Per Foot:
ITEM 8: Cable Replacement — Furnish new electrical cable and necessary fittings for
submersible well with 200 H.P. motor. Pump depths range from 370- feet to 400-
feet. Complete in place.
Cost Per Foot:
ITEM 9: _ Column Pipe — Furnish and install new steel column pipe.
10-inch x 20-foot Lengths: Cost Per Unit:
12-inch x 20-foot Lengths: Cost Per Unit:
ITEM 10: Installation — Install pumping equipment for oil lubricated vertical turbine well
including motor, discharge head, column pipe, line shaft assembly, pump
assembly, suction pipe and strainer. In addition, stretch shaft, check rotation and
test pump operation. City crews will assist in wiring and energizing motor.
Complete in place.
Total Cost:
ITEM 11: Installation - Install vertical turbine booster pump equipment including motor,
discharge head, column pipe, shaft assembly and pump assembly. Pump depth
may be at approximately 5-feet to 40-feet. In addition, stretch shaft, check
rotation and test pump operation. City crews will assist in wiring and energizing
motor. Complete in place.
Total Cost:
ITEM 12: Installation — Install pumping equipment for submersible well including discharge
head, column pipe, pump assembly, electrical cable and motor.
Total Cost:
ITEM 13: Line Shaft Assembly — Replacement parts cost for oil lubricated line shaft
assembly. Complete in place.
Line Shaft Bearings:
Line Shaft Enclosing Tube:
Stainless Steel Line Shaft:
1045 Carbon Steel Line Shaft:
Cost Per Unit:
Cost Per Unit:
Cost Per Unit:
Cost Per Unit:
ITEM 14: Line Shaft Assembly Replacement — Furnish and assemble new oil lubricated line
shaft assembly including 1045 carbon steel line shaft, line shaft enclosing tube,
line shaft bearings and tube stabilizers. During assembly, file off all wrench marks
and wrap ends. Pump depths may vary between 300-feet and 475-feet. Complete
in place.
Cost Per Foot:
ITEM 15: Pump Assembly — Disassemble and clean pump assembly for damage assessment
and inspection by a City inspector. Each section of line shaft, line shaft tube and
line shaft bearings shall be disassembled and inspected for wear and damage.
Cost Per Foot:
ITEM 16: Pump Assembly — Reassemble existing line shaft, line shaft tubing and line shaft
bearings. Machine the face of all tubes flat and true, balance and straighten all line
shafts, file off wrench marks, and wrap ends.
Cost Per Foot:
ITEM 17: Suction Pipe Replacement — Furnish and install new 10-inch x 10-foot long
suction pipe.
Cost Per Unit:
ITEM 18: Galvanized Cone Strainer — Furnish and install new galvanized cone strainer
Total Cost:
ITEM 19: Top Tube Assembly — Furnish and install new top shaft and top shaft enclosing
and recondition existing tube stretch assembly. Complete in place.
Cost Per Unit:
ITEM 20: Transport — Transport well pumping equipment including discharge head, column
pipe, shaft/tube assembly, pump assembly, suction pipe and strainer from well site
to contractors shop' and from shop back to well site. Pump lengths may vary
between 300-feet and 475-feet.
Total Cost:
ITEM 21: Transport — Transport booster pump equipment including discharge head, column
pipe, and pump assembly from booster plant to contractor shop and from shop
back to booster plant. Pump lengths are approximately 5- feet to 40-feet.
Total Cost:
ITEM 22: Video Inspection — Perform video inspection of entire well casing and furnish
complete inspection report and video. Well depths range from 1,300-feet to 1,600-
feet.
Total Cost:
ITEM 23: Bailing and Removal — Bail approximately 100-feet of sediment from well
bottom. All materials bailed from well shall be removed from well site and
properly disposed of. Contractor will be required to follow N.PD.E.S. standards.
Per Gallon Cost:
ITEM 24: Wirebrush — Wirebrush all perforated zones of well casing. Perforated zones
typically range from 510-feet to 1,600-feet.
Cost Per Foot:
ITEM 25: Airliffing — Remove sediment and debris by means of airlifting.
Each:
ITEM 26: Install Test Pump: Furnish, install and remove test pump equipment capable of
producing 3,000 GPM at 500-feet TDH to redevelop well to maximum
production, and include a deep suction pipe to maximize the redevelopment
process.
Total Cost:
ITEM 27: Redevelop — Redevelop well with test pump.
Cost Per Hour:
ITEM 28: Discharge Piping — Furnish, install and remove temporary discharge piping for
well redevelopment and/or flushing.
Cost Per Foot:
ITEM 29: Sonar Jet — Sonar Jet all perforated zones of well casing. Perforated zones
typically"range from 510-feet to 1,600-feet.
Cost Per Foot:
ITEM 30: Casing Repair — Swedge liner into well casing to repair miscellaneous holes or
- damaged areas. A typical liner will be approximately 5-feet to 10- feet long.
Complete in place.
12" Liner: Per Unit Cost:
14" Liner: Per Unit Cost:
16" Liner: Per Unit Cost:
18" Liner: Per Unit Cost:
ITEM 31: Sounding Tube — Furnish and install 1" PVC schedule 80 sounding tube with .
flush joint connections. Sounding tube shall be strapped to column pipe using inch stainless stainless steel bandit & buckle during pump installation and come up through
the base of the discharge head. Complete in place.
Cost Per Foot:
ITEM 32: Air -Line — Furnish and install 1/4" Stainless Steel air -line (1-piece type) with
stainless steel fitting, calibrated level indicator gauge and mounting bracket. Air-
line shall be strapped to column pipe using 3/4-inch stainless steel bandit & buckle
during pump installation and come up through the base of the discharge head.
Complete in place.
Cost Per Foot:
ITEM 33: Lubricating Oil Removal— Remove and dispose of all lubricating oil from well.
All material removed from well shall be removed from well site and properly
disposed of. Contractor will be required to follow N.P.D.E.S. standards.
Total Cost:
ITEM 34: Repair Recommendations— Prepare a detailed report outlining repair
recommendations and materials needed to restore the well to meet intended
operating requirements
Each:
ITEM 35: Disinfection — Inject chlorine solution into well casing and hold residual in all
parts of well above 250 ppm for a minimum of 48 hours. Chlorine shall be
neutralized before discharging to drain. Contractor will be required to prepare and
follow a N.P.D.E.S. workplan in accordance with appropriate standards.
Total Cost:
The estimated quantities are for cost comparisons only. The City will only be responsible for the
actual materials installed and labor time spent based on the per unit prices.
WELL AND BOOSTER PUMP SPECIFICATIONS
Well 11:
Make:
Layne & Bowler
Serial Number:
V75 — 70614
Bowls:
Rg
Column:
12" Standard Butt
Tubing:
3 1/2"
Shafting:
2 7/16"
Suction: _
12" — 20'
Overall Length:
471'
Airline:
425'
Pump Bowls:
440'
Well Depth:
1,343'
Well 12:
Make:
A.O. Smith
Serial Number:
7351795
Bowls:
D.K.L. —15 — T, 8 Stage, 14" Length
Column:
8" Standard Butt
Tubing:
3 %2"
Shafting:
2 V4"
Suction:
12" - 20'
Overall Length:
420'
Airline:
420'
Bowl Depth:
470'
Well Depth:
1,588'
Well 14:
Make:
Layne & Bowler
Serial Number:
29640
Bowls:
13 Cm, 8 Stage, Length 10'9-%2"
Column:
12" Standard Butt
Tubing:
3"
Shafting:
1-15116"
Suction:
12" — 20'
Strainer:
3' — 2-1/2"
Overall Length:
390'
Airline:
362'
Bowl Depth:.
420'
Well Depth:
1,302'
8
Well 15:
Make:
Johnson Vertical Turbine
Serial Number:
JZ3981.
Type:
14 BC
Bowls:
Cast Iron U.T. Impellers, 5 stage Length
Column:
12" — 20' Standard Butt Joints
Tubing:
2-1/2" x 6'8" In 20' Lengths
Shafting:
1-11/16"
Suction:
10" x 20'
Strainer:
30"
Overall Length:
357'
Airline:
345'
Bowl Depth:
400'
Well Depth:
1,550'
Well 16:
Make:
Byron Jackson, Submersible
Serial Number:
701— LO — 292
Bowl Assembly:
14 CGL, 4 Stage
RPM:
1,770
Volts:
460 (Cable Size: 300 MCM, 600 Volts 350')
AMPS:
240
Airline:
369'
Bowl Depth:
NA
Well Depth:
1,520'
Well 17:
Make:
Layne & Bowler
Serial Number:
23547
Bowls:
14 R4, 10 Stages
Column:
347', 34 x 10'— 12"
Tubing:
3-1/2"
Shaft:
2-3/16"
Suction:
12" — 20' Standard Butt
Bowl Depth:
440'
Well Depth:
1,550'
9
Well 18:
Make:
Serial Number:
Casing Size:
Bowl Depth:
Column:
Airline:
Cable:
Bowl Depth:
Well Depth:
Well 19:
Make:
Serial Number:
Tube:
Shaft:
Suction:
Bowl Depth:
Well Depth:
Bowl Depth:
Well Depth:
Well 20:
Make:
Tube:
Shaft:
Depth:
Bowl:
Byron Jackson, Submersible
346119
16"
400', 96 — WR - 0028
10"-20'
410', V4"
300 MCM, with Sub -Cable, 405'
400'
1,443'
Layne & Bowler
16511
3-1/2"
2-3/16"
12'2
NA
1,660'
300'
1,620'
Layne & Bowler
3-1/2"
2-3/16"
1,620'
14 RM, 12 Stage
Booster Plant I - Booster Puma I:
Make:
Layne & Bowler, Verti-line
Serial Number:
D-16288
RPM:
1,770
GPM:
800
Model:
10 R
Booster Plant I - Booster Puma 2:
Make:
Layne & Bowler, Verti-line
Serial Number:
D-16289
RPM:
1,770
GPM:
1,350.
Model:
12 R
10
Booster Plant I — Booster Pump 3
Make:
Layne & Bowler, Verti-line
Serial Number:
D16290
RPM:
1,770
GPM:
2,100
Model:
16 EH
Booster Plant I Booster Puma 4:
Make:
Layne & Bowler
Serial Number:
D16291A
RPM:
1,775
GPM:
3,150
Model:
16 KH
Booster Plant I —
Booster Puma 5
Make:
Layne & Bowler, Verti-line
Serial Number:
D1629B
RPM:
1,775
GPM:
3,150
Model:
16 KH
Booster Plant 2 — Booster Puma 1:
Make:
A.O. Smith
Serial Number:
7351793
Type:
Vertical Turbine; 12" DKH 3 Stage
Application:
1,100 GPM @ 601bs
Booster Plant 2
— Booster Pump 2•
Make:
A.O. Smith
Serial Number:
7351793
Type:
Verti-line Turbine, 12" DKH, 3 Stage
Application:
1,100 GPM @ 60 lbs
Booster Plant 2 - Booster Pump 3:
Make: A.O. Smith
Serial Number: 7351794
Type: Vertical Turbine, 14" DKH, 4 Stage
Application: 2,900 GPM @ 70 lbs
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Booster Plant 2 — Booster Pump
Make: Fairbanks Morse
Serial Number: 339812
Type: 8" 5814E, Stage — Double Suction Centrifugal
Application: 1,500 GPM @ 60 lbs
Booster Plant 2 — Booster Pump 5
Make: Fairbanks Morse
Serial Number: 500949
Type: _ 6" 5814E, Stage — Double Suction Centrifugal
Application: 23000 GPM @ 60 lbs
Booster Plant 2 — Booster Pump 6•
Make: Fairbanks Morse
Serial Number: 500941 —503251
Type: 8" 5814E, Double Suction Centrifugal
Application: 2,800 GPM @ 100 lbs
Booster Plant 3 — Booster Pump 1
Make: A.O. Smith
Serial Number: 7351793
Type: Vertical Turbine, 12" DKH, 3 Stage
Application: 1,100 GPM @ 60 lbs
Booster Plant 3 — Booster Pump 2•
Make: A.O. Smith
Serial Number: 7351793
Type: Vertical Turbine, 12" DKH, 3 Stage
Application: 1,100 GPM @ 60 lbs
Booster Plant 3 — Booster Pump
Make: Smithway
Serial Number: 7351794
Type: Vertical Turbine, 14 DKH, 4 Stage
Application: 2,900 GPM @ 70 lbs
Booster Plant 3 — Booster Pump 4•
Make: U.S. Pump
Serial Number: 339812
Type: Verti Booster, 3 Stage
Application: 1,800 GPM
12
Booster Plant 3 — Booster Pump
Make:
U.S. Pump
Serial Number:
NA
Type:
Verti Booster, 3 Stage
Washington Underpass
- Pump 1
Serial Number:
K209915
Washington Underpass
— Pump 2•
Serial Number:
K209915
Downey Underpass — Pump 1
Make: Fairbanks Morse
Model: 6715
Downey UndeMass — j= 2•
Make: Fairbanks Morse
Model: 6715
13
EXHIBIT
INSURANCE SCHEDULE (CONTRACTOR)
Contractor shall provide proof of insurance, including a standard certificate of insurance, in at least the
following amounts and coverage (combined single limit permitted):
I. Coverage and Limits
Bodily jury PropertDamage
Hazards Each Person Each Accident Each Accident
Automobile Liability
Owned Automobiles $ 500,000 $1,000,000 $ 500,000
Hired Automobiles $ 500,000 $1,000,000 $ 500,000
Non -Owned Automobiles $ 500,000 $1,000,000 $ 500,000
Workers' Compensation $ Statutory
Employers' Liability $1,000,000 per em llooyer
II. Liabili
General Liability
$1,000,000
$2,000,000
$1,000,000
Premises Operations
$1,000,000
$2,000,000
$1,000,000
Elevators (If Applicable)
$1,000,000
$2,000,000
$1,000,000
Independent Contractors
$1,000,000
$2,000,000
$1,000,000
Products - Completed Operations
$1,000,000
$2,000,000
$1,000,000
Contractual Liabilitv
$1,000,000
$2,000,000
$1,000,000
Umbrella Liability
$2,000,000
$2 000 000
$2,000,000
a. The general liability policy shall contain the following special endorsements which shall be noted
on or attached to the standard certificate of insurance:
I. An endorsement naming the City of Vernon, its officers, and employees as additional insureds
under the policy.
2. An endorsement providing the City of Vernon thirty (30) days notice of cancellation or material
reduction of coverage.
3. An endorsement providing coverage for all operations under this Agreement.
4. Such other endorsement as may be required by City.
b. In addition to the above, the Consultant shall provide such further proof of insurance
documentation as the City deems necessary.