Resolution No. 85821
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RESOLUTION NO. 8582
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON AUTHORIZING THE ISSUANCE OF REQUEST FOR
PROPOSAL FOR EMERGENCY REPAIR SERVICES FOR CITY'S
WATER AND SEWER SYSTEMS
WHEREAS, the City of Vernon operates its own water
distribution system; and
WHEREAS, the City of Vernon is interested in obtaining
proposals from qualified contractors to perform emergency repair
services for the City's water and sewer systems; and
WHEREAS, on November 3, 2004, the Finance Committee
considered the recommendation of Bruce V. Malkenhorst, Director of
Finance, dated October 28, 2004, that the City issue Request for
Proposal for Emergency Water and Sewer Repairs ("RFP") pursuant to
Section 2.29-2 of the Vernon City Code.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
and correct.
SECTION 2: The City Council of the City of Vernon hereby
directs the City Administrator/City Clerk, or his designee, to issue
the RFP, a copy of which is attached hereto as Exhibit A and
incorporated by reference, to one or more qualified firms, and to
report to the City Council on the proposals received with a
recommendation for action.
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SECTION 3: The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and
thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this 3rd day of November, 2004.
ATTEST:
BRUCE V. MALKENHORST, City Clerk
�LEONIS C. MALBURG, Nayor
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES
I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon,
do hereby certify that the foregoing Resolution, being Resolution No.
8582, was duly adopted by the City Council of the City of Vernon at a
regular meeting of the City Council duly held on Wednesday,
November 3, 2004, and thereafter was duly signed by the Mayor of the
City of Vernon.
I (S EAL )
BRUCE V. MALKENHORST, City Clerk
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EXHIBIT
0
CITY OF VERNON
REQUEST FOR PROPOSAL
EMERGENCY WATER AND SEWER REPAIRS
NOVEMBER 2004
4305 Santa Fe Avenue, Vernon, CA 90058 PHONE: (323) 583-8811
CITY OF VERNON
REQUEST FOR PROPOSAL
Prospective Contractors:
The City of Vernon (City) requests proposals for Emergency Water System and Sewer Main Repairs
throughout the City where needed.
Contact Information:
Questions regarding this Request for Proposal shall be directed to E. Maximous (Max), P.E. at (323) 583-
8811 Ext. 221. Proposals are to be submitted to Samuel Kevin Wilson at the following address:
Samuel Kevin Wilson, P.E.
Director of Community Services and Water
City of Vernon
4305 Santa Fe Ave.
Vernon, CA 90058
Proposal Closing Date:
Three (3) sets of the contractor's proposal shall be received by the City no later than 5:00 PM, November
23, 2004. All proposals must be delivered to the above address. Proposals shall be submitted in a sealed
package, clearly marked with: "Emergency Water and Sewer Repairs".
Proposals will become part of the official files of the City of Vernon and cannot be returned.
2
CITY OF VERNON
REQUEST FOR PROPOSAL FOR
EMERGENCY SEWER AND WATER REPAIRS
I. Introduction
The City of Vernon's Community Services and Water Department is requesting proposals from qualified
contractors to perform emergency repair services for the City's water and sewer systems.
H. Scone of Work
Typical repairs include water main and valve leaks and breaks, sewer stoppages, collapsed sewer mains,
broken sewer laterals, and other sewer and water problems. Contractor shall perform all labor, work, or
other operations required for the fulfillment of the Contract, including tools and equipment, in strict
accordance with the provision defined in this Request for Proposal, the American Water Works
Association (AWWA) standards, the American Public Works Association (APWA) standards, and the
current City of Vernon Specifications and Details. The work shall also include the furnishing of all
transportation and services, including fuel, electricity, water, safety equipment, and essential
communications.
A. General
The Contract will be in the form of a Contract for Services. Payment for work will be on a labor,
materials and equipment basis. Payment will be based on time at the site only; mobilization/
demobilization costs are to be included in the proposed rates. The City makes no guarantee of the total
quantity of work to be provided. The City will notify the Contractor of general locations requiring repair
and a general description of the field conditions at repair locations. Notification of properties whose
service may be interrupted will be the responsibility of the City.
The Contract will begin after award of services by the City Council and will remain in effect for a period
of one (1) year. The City has the option to extend the contract in one-year increments. If the CITY opts
for an extension, the Contractor's rates, as listed on Exhibit A, shall be increased or decreased by 75% of
the Consumer Price Index (all Urban Consumers) for the Los Angeles -Riverside -Orange County area for
the 12-month period prior to the beginning of each contract extension.
Multiple contractors may be awarded to ensure the City has the services needed.
Failure of Contractor to meet any of the contract requirements shall be considered sufficient
grounds for immediate cancellation of the contract. The City may cancel by giving written notice to
Contractor indicating the effective date of such cancellation. Waiver by the City of any breach of
any covenant or agreement contained in said contract on the part of Contractor shall be deemed or
held to be a waiver of any breach of any covenant or agreement contained therein.
B. Contractor's Responsibilities
Contractor will be required to perform repairs to the City's water and sewer systems.
Contractor is responsible for all means and methods used to complete the repairs.
Contractor shall be responsible for providing the following at levels adequate to complete
repairs in a timely manner as outlined below:
• Qualified Labor
• Tools
• Equipment
• Transportation
• Services (including fuel, electricity, water, and communications)
• Traffic Control
The Contractor is responsible for damage resulting from performing repair and clean up
of effected area.
2. Water Quality Protection or Stormwater Ouality-_The contractor shall take all necessary
steps to protect the storm drain system from discharges of construction related
wastewater, including: saw cutting slurry, concrete washout, sediment -contaminated
runoff, sewage overflows, or highly -chlorinated discharges from water line testing. This
will require the use of Best Management Practices (BMPs) such as providing sediment
controls on downstream storm drain inlets, collecting and removing saw cutting slurry,
providing an area for concrete washout, and directing highly -chlorinated discharges to the
sanitary sewer or by dechlorinating this water. The contractor shall comply with all state
and federal laws relating to stormwater runoff.
The selected Contractor shall take all precautions to ensure the safety of pedestrians,
vehicular traffic, and personnel
4. Contractor's License Classification: Contractor shall possess a valid Class A General
Engineering ContSactor's license at the time of Bid Opening and for the duration of the
Contract. Failure to possess the specified license shall render the bid as non -responsive
and shall act as a bar to award of the Contract to any bidder not possessing said license at
the time of Bid Opening.
5. " The Contractor is responsible for meeting all Contract conditions and City Standards &
Details for all work performed. Substandard work, as determined solely by the City, shall
be redone at the expense of the Contractor.
C. Scheduling
Time is of the essence for all work contemplated by the Contract. Contractor will make a good faith effort
to start repairs within two (2) days of notification or in accordance with a written schedule approved by
the City. If repair cannot be completed within this period, Contractor shall provide the City a full damage
assessment, cost estimate and completion schedule within two (2) days of notification. Normal work
hours are Monday through Friday 7:00 am to 5:00 pm.
The City may request contractor to start work within eight (8) hours or in as little as four (4) hours,
depending on the urgency of the repair. The bid form has places to indicate premiums or fees that
contractor will charge for those response times.
D. Underground Utilities and Physical Conditions
The City shall not be responsible for the accuracy or completeness of information or data shown on the
City's water, sewer, or storm drain system base maps or any other utility information. The Contractor
shall have full responsibility for reviewing and checking all such information and data, for calling
Underground Service Alert, for locating all Underground Utilities for coordination of the work with the
owners of such Underground Utilities during construction, for the safety and protection thereof and
repairing any damage thereto resulting from the work, the cost of which will be considered as having been
included in the contract price. The Contractor shall take all possible precautions for the protection of
unforeseen utility lines to provide for uninterrupted service and to provide such special protection as may
be necessary.
All paved areas, including curb, gutter, and sidewalk, cut or damaged during construction, shall be
replaced with similar materials of equal thickness to match the existing adjacent undisturbed areas. The
Contractor shall comply with the City of Vernon Trenching Standard Plan described in Exhibit A.
M. Instructions and Conditions
The following instructions and conditions apply to this RFP:
A. General Conditions
1. Right to Reject Proposals
The City of Vernon reserves the right to reject any or all proposals submitted. Any award
made for this engagement will be made to the contractor which, in the opinion of the
City, is best qualified to conduct the project.
2. Proposal Evaluation Criteria
Proposals will be evaluated on the basis of their response to all provisions of this RFP.
The City of Vernon may use some or all of the following criteria in its evaluation and
comparison of proposals submitted. The criteria listed are not necessarily an all-inclusive
list. The order in which they appear is not intended to indicate their relative importance:
a. Previous experience and demonstration of a record of success on work previously
performed for the City or similar work performed for others.
b. Experience and background of project lead and staff to perform work within the
specified time.
c. Unit prices for the work.
d. Ability to work effectively with City staff, other public. agencies and related parties
as directed during the course of the services.
e. Previous history of completing projects within budget and design estimates and
ability to furnish adequate and effective construction supervision.
B. Proposal Format And Content
Proposals should be typed as brief as possible. They should not include any elaborate or unnecessary
promotional material. Each contractor should adhere to the following order and content of proposal
sections:
1. Background and Approach
The Background and Approach Section should describe your understanding of the City, the
work to be done, and the objectives to be accomplished.
2. Methodology(ies)
This section should clearly describe the methodology or methodologies to be used to carry
out the specific work tasks described in the Work Plan.
3. Work Plan
Describe the sequential work tasks planned to carry out in accomplishing this project.
Indicate all key deliverables and their contents.
4. Related Experience
Describe recent, directly related experience. Include on each listing the name of the client;
description of the work done; primary client contact, address and telephone number; dates for
the project; name of the Project Director and/or Manager and members of the proposed
project team who worked on the project, as well as their respective responsibilities. At least
three references should be included. The City of Vernon reserves the right to contact any of
the organizations or individuals listed.
5. Cost Data
Indicate the unit and total costs for which you will conduct the project.
A. Labor:
Contractor's rates (with markup, overhead, etc.) for the following job classifications:
Description
Regular
Hourly Rate
1.
Equipment Operator
$
Per Hour
2.
Traffic Controller
$
Per Hour
3.
Plumber/Laborer
$
Per Hour
4.
Laborer
$
Per Hour
5.
Foreman/Supervisor
$
Per Hour
6.
$
Per Hour
7.
$
Per Hour
8.
$
Per Hour
9.
$
Per Hour
10.
$
Per Hour
6
B. FAui ent:
The following costs shall be paid by City when specified equipment is used for repair:
Description
Cost
1.
Dump Truck (5 yd. Bobtail or comparable)
$
Per Job Trip Per Day
2.
Service Vehicle (utility body pickup)
$
Per Job Trip Per Day
3.
Backhoe (Case 580E or comparable)
$
Per Job Trip Per Day
4.
Compressor (150 chn)
$
Per Job Trip Per Day
5.
_ Traffic Arrow Board
$
Per Job Trip Per Day
6.
$
Per Job Trip Per Day
7.
$
Per Job Trip Per Day
8.
$
Per Job Trip Per Day
9.
$
Per Job Trip Per Day
10.
$
Per Job Trip Per Day
C. Material and Supplies:
The Contractor will use materials and supplies from the City inventory or vendor identified by the
Contractor. A maximum mark-up of 10% on materials supplied by the contractor will be allowed. The
contractor shall supply the City with an original receipt of all materials utilized on the job. The Use of the
City's inventory will be at the City's discretion. There will be no cost to the City for materials and
supplies used from the City's inventory.
Notes:
1. Hourly rate Service Vehicle includes use of any and all tools and equipment not separately listed.
2. Time starts when Contractor arrives at job site and ceases when Contractor leaves the job site at the
end of the job.
3. Labor will be based on hourly rates payable to the nearest 6 minutes (tenths of one hour).
4. If City requests work outside normal work hours (7:00 AM to 5:00 PM, Mon. -Fri.), above hourly
rates increased by %.
5. Premium for eight -hour response time is
6. Premium for four-hour response time is
7. The minimum number of hours charged is
8. A detailed schedule of costs must be submitted to the City for approval for all costs, including labor,
equipment, material and supplies prior to payment.
6. Other Information
Include any other information you consider to be relevant to the proposal.
IV. Insurance Coverane
As part of the proposal, the Contractor shall submit a statement verifying the Contractor's ability and
commitment to obtain all the necessary insurance requirements as described on Exhibit B. The selected
Contractor shall submit the insurance requirements specified below and secure approval by the City. Failure
to provide the insurance requirements will be grounds for rejection of the contractor.
Minimum Insurance Documents Required
1. Compliance with the insurance schedule
2. Certificate of Insurance from the contractor's insurance agent
3. Copy of the Declaration Page of the insurance policy
4. Originals of Endorsements
5. Schedule of Foams and Endorsements
6. CG 2010 11/85 Endorsement
V. Statement of Indemnification
The attached Statement of Indemnification (Exhibit C) shall be signed by the Contractor and submitted as
Part of the contract. Failure to include this statement will be grounds for rejection of the Contractor. The
proposal need not include this statement.
EXHIBIT
0
NEW AC.
SAWCUT UNE_-- PAVEMENT SMUT LINE
A A"
ACCEPTED N477VE BACKFXL TO BE 6 =1'
COMPACTED TO 90X
PIPE
NOTES:
1. NEW PAVEMENT THICKNESS SHALL BE 1 INCH BELOW 77-IE EXISTING TO A MAXIMUM OF 10 INCHES,
UNLESS OTHERWISE APPROVED BY THE CI7Y ENGINEER.
2. ASPHALT CONCRETE SHALL BE B-AR4000 WITH MINIMUM 2' THICK
ACC, WEARING SURFACE COURSE. TACK COAT SHALL BE APPLIED PER LATEST EDITION OF
THE STANDARD SP£CIF7CA7TONS FOR PUBLIC WORKS CONS774UCT10N (GREEN BOOK).
3. DAMAGED AND UNDERMINED PAVEMENT SHALL BE REMOVED BY SAW CUTTING FULL
DEPTH -PARALLEL TO TRENCH AND REPLACED WITH B AR4000 AT NO COST TO 7T•IE CITY.
4. FOR CONCRETE STREETS 7HE* M/D7H OF CONCRETE TO BE REPLACED SHALL EITHER
BE FROM COLD JOINT LINE TO COLD JOINT UNE OR APPROVED 77?fNCH WIDTH
WITH CONCRETE DOWELS (MIN. 14 BARS) PLACED EVERY 3 FEET STAGGERED.
5 IF THE SAWCUT LINE IS 3 FEET OR LESS FROM GU77ER UNE OR COLD JOINT THE
AC. PAVEMENT OR CONCRETE SHALL BE REMOVED TO GUTTER UNE OR COLD JOINT,
6. ALL 77?4FF/C SIGNAL LOOPS, DOIs LANE LIVES
, PEDESTRIAN UN£S, AND 07HER
PAINTED MARKINGS ARE TO BE REPLACED /N KIND BY THE CON77TACTOR.
7. AN ENCROACHMENT PERMIT SHALL BE OBMINEP FROM THE CITY OF VERNON
COMMUNITY SERVICES AND WATER DEPARTMENT PRIOR 70 ANY ENCROACHMENT OR
CONS77?UC770N WITHIN A CITY OF VERNON RIGHT-OF-WAY.
B. THE CONT94CTOR SHALL OBTAIN AIV UNDERGROUND SERVICE ALERT 77CKET AND OBTAIN A CALIFORNIA
DMS/ON OF OCCUPATIONAL SAFETY AND HEAL7H (DOSH) PERMIT IF THE 7RENCH IS GREATER
7HAN 5 FEET DEEP PRIOR TO THE COMMENCEMENT OF WORK.
9. 7HE CON77Z4CTOR /S RESPONSIBLE FOR F7/RNISH/NG AND MAINTAINING ALL TRAFFIC
CONT TOLS AND S/GNAGE PER W.A. T C.H. MANUAL DURING ENTIRE PROJECT.
10. NO STOCK P/UNG OF CONS7RUC770N MATERIALS OR EQUIPMENT SHALL BE ALLOWED OVER
NIGHT /N THE PUBLIC RIGHT-OF-WAY UNLESS APPROVED BY THE C17Y ENGINEER.
11. ALL NECESSARY STEEL PLATES SHALL BE PROVIDED AT THE JOB SITE PRIOR TO ANY REMOVALS.
PLATES SHALL BE SKID RESISTANT, RESTRAINED AND RAMPED WITH AC. COLD MIX.
12- ALL TRENCHES SHALL BE SACKRILLED WITH 112 SACK SAND SLURRY UNLESS OTHERWISE
APPROVED BY THE CITY ENGINEER.
13. THE CONSTRUC77ON SHALL COMPLY WITH CI7Y STANDARDS AND THE GREEN BOOK.
REVI7YP/CAL TRENCH PAVING SECTION
._. sio STWWD PLAN V2264
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SHEET f Of 2
SAWCUT UNE
EXISTNG BASE
EXISTING NATIVE
112 SACK .SAND SLURRY 84CKRI-L
PIPE D14
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4 ..12"
6"
B'
14'1-
B"
12'
1.
2.
3.
4.
5.
6.
7.
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NEW AC.
PAWMcivr
54WCUT UNE
EXISTING PAVEMENT
Y.4R/ES
NOTES. `1, PIPE BEDDING
PEA GRAVEL
W SEE CHART
NEW PAVEMENT THICKNESS SHALL BE 1 INCH BELOW THE EXISTING TO A MAX/MUM OF 10 INCHES,
UNLESS OTHERWISE APPROVED BY THE CITY ENGINEER.
ASPHALT CONCRE7F SHALL BE B AR4000 WITH MINIMUM 2" THICK
A.C. WEARING SURFACE COURSE. TACK COAT SHALL BE APPLIED PER LAAFST EDITION OF
THE STAA04RD SPECIRC477ONS FOR PUBLIC WORKS CONS7RUC7701V (GREEN BOOK).
a14MAGED AND UNDERMINED PAVEMENT SHALL BE REMOVED BY SAW CUTTING FULL
DEPTH PARALLEL TO 77?ENCH AND REPLACED WITH B AR4000 AT NO COST TO THE C17Y.
FOR CONCRETE S7REE7S THE WIDTH OF CONCRETE TO BE REPLACED SHALL E77HER
BE FROM COLD JOINT UNE TO COLD JOINT UNE OR APPROVED TRENCH WIDTH
W/7H CONCRETE DOWELS (MIN. 14 BARS) PLACED EVERY 3 FEET STAGGERED.
IF 7HE 54WCUT UNE IS 3. FEET OR LESS FROM GUTTER LINE OR COLD JOINT THE
A.C. PAVEMENT OR CONCRETE SHALL BE REMOVED TO GUITER LINE OR COLD ✓DINT.
ALL 1R4FF/C SIGNAL LOOPS, DOTS, LANE LINES, PEDES7RAN LINES, AND OTHER
PAINTED MARKINGS ARE TO BE REPLACED /N KIND BY THE CONTRACTOR.
AN ENCROACHMENT PERMIT SHALL BE OBTNNED FROM THE CITY OF VERNON
COMMUNITY SERVICES AND WA7FR DEPARTMENT PRIOR TO ANY ENCROACHMENT OR
CONSIRUC77ON WITHIN A CITY OF VERNON RIGHT—OF—WAY.
7HE CONT7740OR SHALL OBTAIN AN UNDERGROUND SERVICE ALERT TICKET AND OBTAIN A C411FORN14
DIWSION OF OCCUPA770MAL SAFETY AND HEALTH (DOSH) PERMIT IF THE TRENCH IS GREATER
NW 5 FEET DEEP PR/OR TO THE COMMENCEMENT OF WORK.
THE CONTRACTOR /S RESPONSIBLE FOR FURNISHING AND MAINTAINING ALL 7R4FFIC
CON7ROLS AND S/GNAGE PER W.A.T.C.H. MANUAL DURING ENTIRE PROJECT.
NO STOCK PILING OF CONS7RUC7701V MATER14LS OR EOUIPMENT SHALL BE ALLOWED OVER
NIGHT IN THE PUBLIC RIGHT—OF—WAY UNLESS APPROVED. BY THE CITY ENGINEER.
ALL NECESS4RY STEEL PLATES SHALL BE PROVIDED AT 7HE JOB SITE PRIOR TO ANY REMOVALS.
PLATES SHALL BE SKID RESISTANT, RE57RNNED AND RAMPED WITH A.C. COLD MIX.
ALL 7RENCHES SHALL BE 84CKFILLED WITH 112 SACK SAND SLURRY UNLESS OTHERWISE
APPROVED BY THE CITY ENGINEER.
THE CONSTRUC77ON SHALL COMPLY WITH CITY STANDARDS AND THE GREEN BOOK.
TRENCH PAVING SECTION FOR SEWER LATERAL
srANavD PLAN V2264
cm or mrax emovmm
CQIgNMW SERN= : ME ? VVMRnCVT
MOYSMoy 2=
SHEET 2 OF 2
EXHIBIT
INSURANCE SCHEDULE (CONTRACTOR)
Contractor shall provide proof of insurance, including a standard certificate of insurance, in at least the
following amounts and coverage (combined single limit permitted):
I. Coverage and Limits
Bodily LnjM Property Damage
Hazards Each Person Each Accident Each Accident
Automobile Liability
Owned Automobiles $ 500,000 $1,000,000 $ 500,000
Hired Automobiles $ 500,000 $1,000,000 $ 500,000
Non -Owned Automobiles $ 500,000 $1,000,000 $ 500,000
Workers' Compensation $ Statuto_ry
Employers' Liability $1,000,000 per employer
II. Liability
General Liability
$1,000,000
$2,000,000
$1,000,000
Premises Operations
$1,000,000
$2,000,000
$1,000,000
Elevators (If Applicable)
$1,000,000
$2,000,000
$1,000,000
Independent Contractors
$1,000,000
$2,000,000
$1,000,000
Products - Completed Operations
$1,000,000
$2,000,000
$1,000,000
Contractual Liability
$1,000,000
$2,000,000
$1,000,000
Umbrella Liability
$2,000,000
$2,000,000
$2,000,000
a. The general liability policy shall contain the following special endorsements which shall be noted
on or attached to the standard certificate of insurance:
1. An endorsement naming the City of Vernon, its officers, and employees as additional insureds
under the policy.
2. An endorsement providing the City of Vernon thirty (30) days notice of cancellation or material
reduction of coverage.
3. An endorsement providing coverage for all operations under this Agreement.
4. Such other endorsement as may be required by addendum hereto.
DOCUMENTATION
• Certificate of Insurance from vendor's insurance agent;
• Copy of insurance policy Declaration's page;
• Actual copies of any Endorsement;
• Additional Insured Endorsement naming City as Additional Insured;
• Vendor insurance package to include Endorsement appropriate to the project being undertaken on the
City's behalf.
EXHIBIT
147
DATE
CITY OF VERNON
INDEMNIFICATION
IWiiTlY ► •
STATEMENT OF INDEMNIFICATION
Permittee agrees to indemnify, defend and hold harmless the city and each officer, agent
and employee thereof from any liability or responsibility for any accident, loss or damage
to persons or property happening or occurring as a proximate result of the encroachment
or construction thereof
Vernon City Code
Sec. 22.49-1, Permits — Indemnity and insurance
COMPANY NAME
ADDRESS:
NAME
TITLE
SIGNED DATE
TELEPHONE