Resolution No. 8607,
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RESOLUTION NO. 8607
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND AUTHORIZING THE EXECUTION OF A
FURNITURE PURCHASE CONTRACT BY AND BETWEEN THE CITY
OF VERNON AND D/R OFFICE WORKS, INC. REGARDING
SECOND FLOOR REMODELING PROJECT
WHEREAS, the City of Vernon is in the process of remodeling
(the second floor of the Vernon City Hall and has determined that it
needs to purchase the necessary workstations, cubicles, desks and
associated furniture (collectively, the "Furniture") to finish the
(remodeling; and
WHEREAS, the Community Services & Water Department sought
informal quotes for the purchase of the Furniture; and
WHEREAS, D/R Office Works, Inc. ("D & R") has provided
furniture to the City in the past and is familiar with the City's
specifications and requirements; and
WHEREAS, the City's Community Services & Water Department
(believes that D & R is the only vendor that can provide the necessary
Furniture meeting the Department's specifications and requirements;
and
WHEREAS, on December 1, 2004, the Finance Committee
considered the recommendation of Bruce V. Malkenhorst, Director of
Finance, dated November 24, 2004, that the Furniture be purchased from
D & R and a contract be approved and executed; and
WHEREAS, the City Council of the City of Vernon has
determined that, pursuant to the provisions of subsection (a) of
Section 2.27 of the Vernon City Code, it is in the public interest and
necessity to enter into a contract with D & R.
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NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
and correct.
SECTION 2: The City Council of the City of Vernon hereby
approves the Furniture Purchase Contract with D/R Office Works, Inc., a
copy of which is attached hereto as Exhibit A and incorporated by
reference.
SECTION 3: The City Council of the City of Vernon hereby
authorizes the Mayor and the City Clerk to execute the Contract for,
and on behalf of, the City of Vernon.
SECTION 4: The City Council of the City of Vernon hereby
directs the City Clerk, or his designee, to send one fully executed
Contract to:
D/R Office Works, Inc.
Attn: Rodd Fyfe, President
9956 Baldwin Place
El Monte, CA 91731
SECTION 5: The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and thereafter
the same shall be in full force and effect.
APPROVED AND ADOPTED this 1st day of December, 2004.
ATTEST:
BRUCE V. MALKENHORST, City Clerk
(LEONIS C. MALBURG, Mayor
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon, do
hereby certify that the foregoing Resolution, being Resolution No.
8607, was duly adopted by the City Council of the City of Vernon at a
regular meeting of the City Council duly held on Wednesday, December 1,
2004, and thereafter was duly signed by the Mayor of the City of
Vernon.
(SEAL)
BRUCE V. MALKENHORST, City Clerk
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EXHIBIT
ul,
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FURNITURE PURCHASE CONTRACT
THIS CONTRACT (this "Contract') is made, entered into and executed in
duplicate originals, either copy of which may be considered and used as the original hereof for all
purposes, as of this ' ` day of December, 2004, in the City of Vernon, County of Los Angeles,
State of California
BY AND BETWEEN THE CITY OF VERNON
(hereinafter referred to as "City")
4305 Santa Fe Avenue
Vernon, CA 90058
AND D/R OFFICE WORKS, INC.
(hereinafter referred to as "D & R")
9956 Baldwin Place
El Monte, CA 91731
RECITALS
WHEREAS, the City is remodeling a section of the East Wing on the second floor
of City Hall (the "Remodeling"); and
WHEREAS, the City has determined that it is necessary to purchase the necessary
workstations, cubicles, desks and associated furniture (collectively, the "Furniture") to finish the
Remodeling; and
WHEREAS, D & R has prepared a proposal dated on or about November 8, 2004
for the sale, delivery and set up of the Furniture, a copy of which is attached hereto as Exhibit A
and incorporated herein by this reference (the "Proposal"); and
WHEREAS, D & R represents that it is qualified and capable of providing the
Furniture described in Exhibit A on the terms and conditions set forth below; and
WHEREAS, the City desires to enter into an agreement with D & R to provide for
the purchase, delivery and set up of the Furniture on the terms and conditions set forth below;
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
l . Purchase and Sale of the Furniture.
1.1 Furniture. D & R shall sell, deliver and set up the Furniture at the City as
described in the Proposal. In the event of a conflict between the terms of this Contract and the
Proposal, the terms of this Contract shall control.
1.2 Deliverv. D & R shall obtain and sell and deliver the Furniture to the City
Hall at 4305 Santa Fe Avenue (the "Job Site'), Vernon, California, F.O.B. Job Site. D & R is
responsible for all costs of full freight, including insurance, to Job Site. Risk of loss shall pass to
the City upon delivery F.O.B. Job Site.
2. Time of Performance. D & R shall commence and complete the delivery of the
Furniture as follows:
2.1 Time Schedule. D & R shall begin to obtain the Furniture upon the later
of the full execution of this Contract and the City's issuance of a Purchase Order (the
"Commencement Date"). D & R will submit drawings for approval no later than two (2) weeks
after the Commencement Date, and D & R shall complete delivery of the Furniture no later than
six (6) weeks from the Commencement Date (the "Delivery Time"). Unless performance is
excused, as set forth in Paragraph 2.2, D & R' failure to deliver the Furniture within the Delivery
Time shall constitute a material default of this Contract, and, among other remedies available to
it, the City shall have the option of terminating this Contract.
2.2 Force Majeure. Neither party shall be considered to be in default in any of
its obligations under this Contract when a failure of performance shall be due to an
uncontrollable force. The term "uncontrollable force" shall mean any cause beyond the control
of the party affected, including, but not restricted to, flood, earthquake, storm, fire, lightening,
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epidemic, war, riot, civil disturbance or disobedience, federal, state, or municipal action, statute,
ordinance, or regulation, embargoes of the United States Government or any other government,
which by exercise of due diligence such party could not reasonably have been expected to avoid
and by exercise of due diligence has been unable to overcome. Either party rendered unable to
fulfill any of its obligations under this Contract by reason of an uncontrollable force shall give
written notice within five (5) business days of such fact to the other party and shall exercise due
diligence to remove such inability with all reasonable dispatch. The Delivery Time shall be
extended by Change Order by the number of days of delay caused by the uncontrollable force, as
the City may reasonably determine. An extension of the Delivery Time by reason of an
uncontrollable force shall not justify extra compensation for D & R for administrative or other
costs or expenses; provided, however, that if the time for achieving delivery is materially
extended by reason of uncontrollable force through no fault of D & R, D & R shall be entitled to
an increase in the Contract Sum, but only in any amount equal to the increase in D & R' direct
cost resulting from such delay.
3. Contract Sum. The purchase price for the Furniture is for a sum not to exceed
Ninety -Four Thousand Five Hundred Fifteen Dollars and No Cents ($94,515.00), including sales
tax (the "Contract Sum").
4. Payrnent Terms.
4.1 Payment. One hundred percent (100%) of the Contract Sum shall be paid
within thirty (30) days after (a) the City's receipt, testing, and approval of the Furniture; (b) the
City's receipt of all required documentation (including, without limitation, warranties provided
by the manufacturers, and operating manuals, specifications, and other documentation necessary
and appropriate for the installation, operation, and maintenance, and repair of the Furniture;
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collectively, the "Documentation'); (c) the City's receipt of an invoice in a form reasonably
acceptable to the City from D & R; (d) the City's receipt of fully executed assignments of all
manufacturers' warranties and guarantees in favor of the City in form and substance reasonably
acceptable to the City; and (e) the City's receipt of evidence of D & R' payment of all of its
obligations in connection with this Contract.
4.2 Billings for Change Orders. Any billings for Change Orders, as defined in
Paragraph 7 below, must be billed by separate invoice, with a copy of the applicable Change
Order signed by the City attached to the invoice.
4.3 Payment Holds. Notwithstanding anything to the contrary contained
herein, the City shall not be obligated to make any payment to D & R if D & R is in default of
any of its obligations under this Contract; any portion of the Furniture is defective or not in
accordance with the terms of this Contract (provided, however, that payment shall be made as to
any portion of the Furniture that is acceptable to the City); or the conditions required for payment
as set forth in Paragraph 4.1 above have not been satisfied.
4.4 Payment is Not Acceptance. Neither payment by the City nor use of the
Furniture by the City shall constitute an acceptance of any Furniture not in accordance with the
terms of this Contract.
5. D & R' Representations, Warranties, and Covenants.
5.1 Ca ability. D & R represents to the City that it is qualified, willing, and
able to obtain, sell, and deliver the Furniture.
5.2 Testing. D & R shall inspect all Furniture as it is received by D & R for
delivery to the City, and will reject any Furniture that is defective, with the cost of repair or
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replacement being the responsibility of D & R. The City reserves the right to test any and all
Furniture, regardless of the results of D & R' testing.
5.3 Assignment of Warranties, Delivery of Documentation. D & R shall
assign to the City at the time of delivery of the Furniture all manufacturers' warranties for the
Furniture and D & R shall assemble and deliver to the City complete copies of all warranties,
guaranties, and operating and maintenance data and all other Documentation (as defined in
Paragraph 4.1) from all manufacturers whose Furniture is delivered to the City pursuant to this
Contract.
5.4 Compliance with Law. D & R shall strictly observe and comply with all
applicable federal, state, and local laws, ordinances, and regulations governing the sale and
delivery of the Furniture, including, but not limited to any permit or license requirements of the
United States Department of Commerce.
5.5 Authorizations. D & R is authorized to do business in California and
properly licensed and registered by all governmental authorities having jurisdiction over it.
5.6 Title to City. D & R warrants that title to all Furniture will pass to the City
either by incorporation in the construction or upon the receipt of payment by D & R, whichever
occurs first, free and clear of all liens, claims, security interests or encumbrances, and that no
seller of any Furniture or any portion thereof will retain an interest therein or an encumbrance
thereon.
5.7 Payments to Third Parties. D & R shall promptly pay all bills for labor
and materials furnished by others in connection with this Contract.
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5.8 Warranty.
5.8.1 D & R' Warranties. D & R warrants that all Furniture will be new
and free from defects in materials and workmanship, comply with the specifications provided by
the manufacturers, be of good quality and merchantability, and fit for their intended purposes,
and conform to all applicable governmental regulations, statutes, and ordinances. Any Furniture
not conforming to these requirements, including substitutions not properly approved and
authorized, may be considered defective. In the event that the test results obtained by either D &
R or the City reveals that any portion of the Furniture does not meet the City's specifications or
the City identifies any defects in or damage to the Furniture, D & R shall promptly repair or
replace any defective Furniture; provided, however, that if, in the City's reasonable discretion,
the quantity or quality of the defects are substantial, the City shall have the option of rejecting the
entire shipment of Furniture from that vendor, and obtaining another vendor to provide that
Furniture. D & R shall be responsible for all direct and indirect costs that may be incurred by the
City in connection with the rejection and/or replacement of damaged or defective Furniture,
including any damage caused to the City's existing Furniture by the installation or use of
defective Furniture provided by D & R.
5.8.2 Manufacturers' Warranties. D & R shall obtain for the benefit of
the City, and assign to the City, commercially reasonable manufacturers' warranties for parts and
labor, which shall commence one (1) year from the date of installation of all of the Furniture
being purchased by the City under this Contract and the City's acceptance of the entirety of all
Furniture being purchased hereunder. D & R shall assist the City in the enforcement of all such
warranties.
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5.8.3 Warran , Period. D & R, at its cost, shall promptly repair or
replace or cause the manufacturer to repair or replace (provided, however, that the City shall
cooperate in working with the manufacturers if the warranties have been assigned to the City) all
Furniture rejected by the City as defective or as failing to conform to this Contract if reported to
D & R within the Warranty Period. The Warranty Period shall be the period of (a) one (1) year
from the date of installation of all Furniture being purchased hereunder and the City's acceptance
of the entirety of all Furniture being purchased hereunder; or (b) such longer period of time as
may be prescribed by law or by the terms of the applicable manufacturers' warranty. The City
shall give such notice promptly after discovery of a defective condition. A new one year
Warranty Period shall commence for all repaired or replaced Furniture on the date the repair or
replacement was made. D & R' obligations hereunder shall include the obligation to repair any
damage to other property caused by the defective Furniture or the repair thereof. D & R shall
indemnify the City from and hold the City harmless against any and all claims, liabilities, liens,
damages, losses, costs, and expenses, including reasonable attorneys' fees and all costs of
defense, arising out of or relating (a) to any such Furniture found to be defective or not in
accordance with this Contract, or (b) the correction of any such Furniture.
The foregoing representations, warranties, covenants, and agreements shall survive
any termination of this Contract and final completion of the delivery of the Furniture and are in
addition to, and not in lieu of, any and all other liability imposed upon D & R by law with respect
to D & R' duties, obligations and performance hereunder.
6. Indemnification.
6.1 D & R' Indemnity. To the fullest extent permitted by law, D & R shall
defend, indemnify and hold harmless City and its elected officials, officers, agents and employees
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from all claims, suits, actions, demands, damages, liabilities, expenses, judgments, settlements
and penalties, losses, fines, and all costs and expenses incurred in connection therewith,
including reasonable attorneys' fees and all costs of defense, arising out of or attributable to the
negligent or wrongful acts of D & R or its employees or agents in the delivery of Furniture under
this Contract, except to the extent arising from or caused by the sole negligence or willful
misconduct of the City, its officers, agents or employees. The terms of this indemnity shall
survive the termination of this Contract. The obligations in this Paragraph are in addition to D &
R's duty to provide insurance and shall not be limited by any limitation on the amount or type of
insurance coverage carried by D & R.
6.2 Indemnity Process. The City shall notify D & R in writing of any suits,
claims or demands covered by this indemnity. Promptly after receipt of such notice, D & R shall
assume the defense of such claim with counsel reasonably satisfactory to City. If D & R fails,
within a reasonable time after receipt of such notice, to assume the defense with counsel
reasonably satisfactory to City, or if, in the reasonable judgment of City, a direct or indirect
conflict of interest exists between the parties withrespect to the claim, or if in the sole judgment
of City the assumption and conduct of the defense by D & R would materially and adversely
affect City in any manner or prejudice its ability to conduct a successful defense, then the City
shall have the right to undertake the defense, compromise and settlement of such claim for the
account and at the expense of D & R. Notwithstanding the above, if the City in its sole
discretion so elects, City may also participate in the defense of such actions by employing
counsel at its expense, without waiving the City's obligations to indemnify or defend. D & R
shall not settle or compromise any claim or consent to the entry of any judgment without the
prior written consent of the City and without an unconditional release of all liability by each
claimant or plaintiff to the City.
7. Change Orders. The City reserves the right to make additions to or deletions from
the Furniture being purchased under this Contract. All such changes shall be incorporated in
written change orders executed by the City. The Change Orders shall specify the changes
ordered and the adjustment of prices, delivery schedules and warranties. Any Furniture or
services added to this Contract under a Change Order shall be subject to all of the terms and
conditions of this Contract, except as otherwise set forth in the Change Order. No claim for
additional compensation or extension of time shall be valid or recognized unless contained in a
Change Order signed by the City.
8. Termination of the Contract.
8.1 Right of Termination. This Contract may be terminated by the City, with
or without cause, upon at least fifteen (15) calendar days' written notice delivered to D & R.
8.2 Termination by City Without Cause. In the event of termination by the
City without cause, D & R shall be compensated for all Furniture delivered prior to the date of
delivery of the termination notice, plus compensation for (i) necessary work performed during
the notice period and authorized in the termination notice, and (ii) all costs reasonably and
necessarily incurred by D & R directly attributable to termination which could not reasonably
have been avoided and for which D & R is not otherwise compensated that are incurred through
the date of the termination and in effectuating the termination (the "Termination Expenses").
Termination Expenses shall not include lost profits, lost opportunities, consequential damages, or
the like.
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8.3 Termination by the City for Cause or by D & R without Cause. If D & R
breaches this Contract, the City shall notify D & R in writing of said breach and if D & R has not
cured or begun reasonable efforts to cure within fifteen (15) calendar days of delivery of said
notice, and fails to diligently pursue corrective action, the City shall have the right to cancel this
Contract on the 15t' day following delivery of notice to D & R for cause. D & R shall be
responsible for all direct and indirect costs due to the City's re -procurement of the equivalent of
the Furniture cancelled pursuant to this Paragraph 8.3. If this Contract is terminated by the City
with cause, or terminated by D & R without cause, the City shall pay D & R for all Furniture
delivered prior to the date of delivery of the termination notice, subject to the right of the City to
withhold such unpaid amounts pending resolution of damages incurred by the City as a result of
D & R's default and for any reason described as a justification for a payment hold as set forth in
Paragraph 4.3.
8.4 Actions Subsequent to Termination. Following the termination date,
regardless of whether the Contract is terminated with or without cause, and subject only to the
payments described in Paragraphs 8.2 or 8.3, as applicable, the City shall have no further rights,
duties, liabilities or obligations whatsoever under this Contract. Upon a termination of this
Contract, except for its obligations under Paragraph 12.5 below, D & R shall have no further
rights, duties, liabilities or obligations whatsoever under this Contract. Notwithstanding anything
in this Contract, including the foregoing, to the contrary, Paragraphs 5, 6, 8, 9, 10, 11.2, 11.3,
11.4, and 11.11 shall survive the termination of this Contract.
8.5 Delivery of Work Product and Documentation. Within three (3) business
days after any termination of this Contract, D & R shall deliver to the City all Work Product (as
defined in Paragraph 9) and all Documentation (as defined in Paragraph 4.1) pertaining to this
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Contract and any and all copies thereof, whether in the possession of D & R or a party engaged
by D & R; provided, however, that solely for its internal auditing purposes, D & R may, at its
sole expense, make and retain copies of Work Product materials, subject to the confidentiality
provisions of Paragraph 10. D & R shall also furnish all such information, take all such other
action and shall cooperate with the City as the City shall reasonably require in order to effectuate
an orderly and systematic termination of D & R's duties and activities hereunder.
9. Work Product. All finished or unfinished documents, plans, designs, drawings,
data, databases, studies, surveys, maps, models, photographs, reports and other materials, in
whatever form or medium, prepared by or for D & R, its officers, employees, agents in the course
of performing the obtaining, delivering, and selling to the City the Furniture sold under this
Contract (collectively, the "Work Product"), but excluding working notes and internal
documents, shall be the property of City, and City shall have the sole right to use such materials
in its discretion without further compensation to D & R or to any other party. Work Product
materials shall be delivered to City by D & R as they are generated.
10. Confidential Information.
10.1 Access to Confidential Information. The City may provide D & R or
allow D & R access to certain information not available to the public concerning the City or
businesses located in the City. The information may include information regarding companies
located in the City, tax information, utility usage, and information concerning various company's
sales, value of assets, or other confidential information about companies dealing with the City.
All such non-public information shall be known as "Confidential Information" and may not be by
D & R for any purpose other than to perform its duties hereunder.
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10.2 No Disclosure. Except as expressly permitted by prior written consent of
the City, D & R shall not disclose, permit the disclosure of, release, disseminate, or transfer,
whether orally or by any other means, any part of such Confidential Information to any other
person or entity, without the express prior written consent of an authorized representative of the
City. D & R shall return any written Confidential Information and all copies made of such items
to the City upon the City's written request, but in any event not later than the date that D & R has
delivered all Furniture to be delivered pursuant to this Contract. D & R hereby agrees that such
Confidential Information and any documents provided may be used by D & R only as authorized
by the City.
10.3 Court Ordered Disclosure. D & R shall immediately notify the City of any
court order or subpoena requiring disclosure of Confidential Information, and shall cooperate
with the City's legal counsel in responding to any such order or subpoena. D & R may only
disclose Confidential Information required to be disclosed pursuant to court order or subpoena
after legal counsel has exhausted any lawful and timely appeal or challenge.
10.4 Exceptions to Confidentiality. The foregoing obligations shall not apply to
any Confidential Information lawfully in D & R's possession prior to its acquisition from the
City; received in good faith from a third party not subject to any confidential obligation to the
City; or that now is or later becomes publicly known through no breach of confidential obligation
byD&R.
10.5 Remedies. In addition to any other remedies that it may have at law or in
equity, the City shall be entitled to a temporary and permanent injunction by a court of competent
jurisdiction against any breach or threatened breach of any of the provisions of this Paragraph 10.
D & R acknowledges that in case of such breach or threatened breach of said provisions, the
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City would have no adequate remedy at law, and the City shall not be required to post a bond or
other security or to prove damages.
11. General Provisions.
11.1 Entire Agreement. This Contract, with Exhibits A and B, each of which is
attached hereto and incorporated herein by this reference, represents the entire and integrated
agreement between the parties hereto, and supersedes and replaces all prior and contemporaneous
negotiations, representations, discussions, or agreements between the parties related to the
matters set forth in this Contract. This Contract may be amended or modified only by a written
amendment signed by the parries.
11.2 Forum Selection. Any action brought relating to this Contract shall be
brought and held exclusively in a State Court in or serving the County of Los Angeles,
California.
11.3 Attorneys' Fees. If either party institutes an action or legal proceeding
arising out of or related to this Contract or the relationship of the parties or their rights or duties
in connection with the matters set forth in this Contract, whether sounding in tort, contract, or
otherwise, the prevailing party in such action or proceeding shall be entitled to recover from the
other party,all costs and expenses, including all costs and reasonable attorneys' fees, in addition
to any other remedy awarded by the court.
11.4 Notices. All notices required or permitted by this Contract shall be in
writing and may be delivered in person (by hand or by messenger or courier service) or may be
sent by certified or registered mail, return receipt requested, or by facsimile transmission during
normal business hours, if delivery is confirmed and provided a copy is also delivered via delivery
or mail, and shall be deemed effective upon delivery or refusal to accept delivery, if served in a
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manner specified in this Paragraph 11.4 to the recipient as set forth below. If a notice is
delivered on a Saturday, Sunday, or holiday, it shall be deemed delivered on the next business
day. Notices to the parties shall be sent to the addresses set forth below, or such other address as
is provided by one party to the other in writing.
CITY: THE CITY OF VERNON
Attn: Bruce V. Malkenhorst
City Administrator
4305 Santa Fe Avenue
Vernon, CA 90058-0805
D & R: D/R OFFICE WORKS, INC.
9956 Baldwin Place
El Monte, CA 91731
Attn: President
11.5 Status of D & R. At all times during the term of this Contract, D & R
shall be an independent contractor. Except as the City may specify in writing, D & R shall have
no authority, express or implied, to act on behalf of the City in any capacity whatsoever as an
agent. D & R shall have no authority, expressed or implied, pursuant to this Contract to bind the
City to any obligation whatsoever.
11.6 Insurance. D & R agrees to provide insurance in the amounts and forms
specified in Exhibit B, which is attached hereto and made a part hereof by reference. D & R
shall submit to the City documentation indicating compliance with these minimum requirements
no less than one (1) day prior to the beginning of performance under this Contract. D & R shall
not commence performance of its work under this Contract until the above insurance has been
obtained and proof of insurance has been filed with and approved by the City.
11.7 Assignment Prohibited. No party to this Contract may assign any right or
obligation except with the express written consent of the other party; provided, however, that D
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& R may purchase from other vendors and manufacturers the Furniture to be delivered by D & R
hereunder, and D & R may by written request assign any right to receive monies earned
hereunder.
11.8 Partial lnvalidity. Wherever possible, each provision hereof will be
interpreted in such manner as to be effective and valid under applicable law, but in case any one
or more of the provisions contained herein is held by a court of competent jurisdiction to be
invalid, illegal or unenforceable in any respect, such provision will be limited to the extent
required to make such provision valid and enforceable, and if necessary, severed from this
Contract. All other terms and conditions shall remain in full force and effect.
Contract.
11.9 Time of the Essence. Time is of the essence in the performance of this
11.10 Rights and Remedies. The City's rights and remedies under the Contract
are cumulative with and in addition to all other legal and equitable rights and remedies which the
City may have under applicable law.
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IN WITNESS WHEREOF, the parties have caused this Contract to be executed
by and through their authorized officers on the date, month and year first written above.
ATTEST:
Bruce V. Malkenhorst, City Clerk
APPROVED AS TO FORM
Eric T. Fresch, City Attorney
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Lo
CITY OF VERNON
LEONIS C. MALBURG, Mayor
D/R OFFICE WORKS, INC.
l9dl/1.iST.'rel'"
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EXHIBIT
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Name / Addrou
City of Vernon
Kevin Wilson
4305 Santa Fe Ave.,
Vernon, CA 90058
TO 13238261435 P.02i16
i
---- Proms--- Rep...
2nd floor
Description __._._.... _ ....�.._ ICI.B ...
TAYCO - Cosmopolitan Series
INCLUDING:
- Grade 3 Fabric
- Standard Laminates
- Electrical and Data Access
- Standard Trim Colors
- Segmented panels on aisles only
- Articulating keyboards an included
- Glass Reception counters
EXCLUSIONS:
- Wood Trim
Twelve (12) U-shape workstations as per plan
Four (4) U-shape Desk set up per plan (included in above price)
HumanScale Articulating Spring Loaded keyboard drawers
Set up - Cubicles
Set up - Desks
Re� 11y sub'mitiea by--'-'• ___
Karen L. Braun
Signature
Accepted by
QUOTATION
Date Quotation
11/Mow 806-R1
..__ Terma
-YNet 30
I - _ rotas
Subtotal --
Sales Tax (8.250/6)
Total
page 1
DLac R Office Works, Inc. - 9956 Baldwin Place, El Monte. CA 91731 0 Phone 626-454.4660, Fax 626,454.4666
69,711.00
3,200.00
2,000.00
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MW
S
11M a used
Name / Address
City of Vernon _ _�
Kevin Wilson
4305 Santa Fe Ave.,
Vernon, CA 90058
Delivery
I SUBTOTAL
i Project Rep
2nd floor KLB
Description
TO 13238261435 P.03i16
QUOTATION
_ Date_— quomwn 0 ,
1I/$/`1004 806-R1
Terms
Net 30
Total
500.00 :
76,011.00
Respeedhily submitted by - - -
Karen L. Braun.
$76,011.00
lSales Tax (&25"/•) $6,270.91 j
Signature Total - -
Accepted by $82,281.91
Ps" 2
D & R Office Vbrk,, tom, . 9956 B Jdw(n place, p,( Monte, CA 91731 • Ptlpne 626.454.4660, Fax 626-454.4666
I'luv ezi 'emq lau;;&e FH
23 a
!4
WPM
& rand
SY"m
9" & Used
Name / Address
City of Vernon
Kevin Wilson
4305 Santa Fe Ave.,
Vernon, CA 90058
Desm"m
,�TfSeadng Backft;WBasic Task Chair - Grade 5 fabric
National Journey QN70CC ]High Back Exec Ch*-C,2
National Tunberimm Wood Trim Chair Upholster Back-Gr2
SUBTOTAL
Delivery & Set up
Accepted by
Signature
Not 30
CRY
it
2
6
1
TO 13238261435 P.04/16
QUOTATION
Da
te Quotation #
I 1=004 805-R2
Rep
Project
KLB 2nd floor
Unit Total
295.00 3,2-45-.-0-0--'
520.00 1,040,00
295.00 1,770,00
6,055.00
100.00
100.00
Subtotal
$6,155,00
Sales Tax (8.25%)
$507.79
$6,662.79
D & R Offi= Works, 1 e 9956 J32khwin place. ]a Monte, CA 9i731 a Phone 626.454,4660, Fax 626.454,4666
1-1 -- c-r- rjo • cc rK
TAYCO
TO 13238261435 P.05/16
COSMOPOLITAN
ELECTRICS QUOTED FROM BASE
GRADE 3 FABRIC
BRONZE GLAZING
QUOTATION VALID FOR 60 DAYS
Dealer / Sa1es Rep.:
TREND MARKETING GROUP
QIy Prodmt
D08G'iptlgh
Llst
EXt List
4 C-CBOO-30
Univ Bracket Kit, for 24D Surf
19.00
76.00
Black
12 C-CCAB-22
Cantilever Arm, 22D, Black,
51.00
612.00
Center
10 C-CCAB 22-L
Cantilever Arm, 22D, Black,
51.00
510.00
LH
17 C-CCAB-22-R
Cantilever Arm, 22D, Black,
51.00
867.00
RH
3 C-CGLO-30
Gates Support, 30D. LH
160.00
450.00
2 C-CGR0.30
Gable Support, 30D, RH
150.00
300.00
5 C-CGU0-30
End Gable. 30D
150.00
750.00
5 C-CGUC-18
Intermediate Gable, 12D
116.00
580.00
5 C-CMIO-6212
Modesty Internal, 12Hx52W
100.00
500.00
3 C-EH84-22
Connector Hansa,
95.00
285.00
8 Wire 4 Circuit, 22"
2 C-EHS"3
Connector Hamess,
119.00
238.00
8 Wire 4 Circuit, 43"
1 C-EH84-64
Connector Harness,
8 Wire 4 Circuit, 64"
143.00
143.00
4 C-EH84-67
Connector Hamess,
146.00
584.00
8 Wire 4 Circuit, 67"
2 C-EH8476
Connector Harness,
156.00
312,00
8 Wire 4 Circuit, 78"
4 C-EH84-94
Connector Harness,
179.00
716.00
8 Wince 4 Circuit, 94"
7 C-ELTO-26
Task Light 24.3W
209.00
1,463,00
24 C-ELTO-44
Task Light. 39.87W
9 C-EM840
Base Electric, Power Module,
216.00
5,160.00
Double Sided
187.00
1.683.00
7 C-EM84-S
Base Electric. lower Module,
120.00
840.00
Single Sided
2 C-ESO"72-D
Electric Starter Hamess,72",
328.00
2 Sided Base Module
656.00
68557G 11/19/2004
Page 1
I'luv eOU4 Wd; d;e Fk
TO 13238261435 P. 06i16
1 C-ES84..072S
Electric Starter Hames%72",
260.00
260.00
1 Sided' Base Module
10 C-FPBU-1618
Pedestal, Box/Box/File, Urxlerd
446.00
4,460.00
esk,16W x 181).
10 C-FPFU-1618
Pedestal, File/File, Underdesk
446.00
4,460.00
16W x 181)
2 C-HETO-37
End Trim, Top Cap Matching,
24.00
48.00
37H
5 C-HETO-46
End Trim, Top Cap Matching,
30.00
150.00
45H
16 C-HETO-69
End Trim, Top Cep Matching,
44.00
704.00
69H
2 C-HF4R-69
Fier, 4 Way Connection.
35.00
70.00
69H
2 C-HFNR-37
Eger, 90 Degree, 37-H
55.00
110.00
6 C-Ht=NR-69
Filler, 90 Degree, 69"H
89.00
534.00
2 C-HFSP-32
Partial Filler,
62.00
124:00
Straight Connection, 32-H
2 C-HFTRr37
Filler. 0r Condition,
47.00
94.00
37-H
6 C-HFTR-69
Filler, "T- Condition,
75.00
460.00
69"H
2 C-HKP2P-3J
Peel Fri Screw f% 37"H
0.00
0.00
35 C-HKP2P-•69
Panel Frame Screw Kit, 69-H
0.00
0.00
5 C-HWAi-45
Wall to Panel Conn, Type 1
208.00
1,040.00
2.25- - 3.25' Adjustable, 46H
2 C-PF00-3730
Panel Frame, 37H x 3OW
204.00
408.00
2 C-PF00-3742-C
Panel Frame, 37H x 421N,
236.00
472.00
W/ Counter Tap Capability
2 C-PF00-3748-C
Panel Frame, 37H x 48W,
253.00
606,00
W/ Counter Top Capability
5 C-PF00-4536
Panel Frame, 45H x 36W
231.00
1,155.00
22 C-,PF00.6918
Panel Frame, 69H x 18W
212.00
4,664.00
24 C-PF00-6930
Panel Frame, 69H x 30W
254.00
6,096.00
2 C-PFOO-6936
Panel Frame, 69H x 36W
269.00
538.00
6 C-PF00-6942
Panel Frame,.69H x 42W
288.00
1,728.00
10 C-PF00-6948
Panel Frame, 69H x 48W
305.00
3,060.00
44 C-PTA3-6430
Acoustical Tackable Fabric Tii
200,00
8,800.00
e, 64H x 3OW,Grade 3
4 C-PTA3-6436
Acoustical Tackabte Fabric TIN
253.00
1,012.00
e, 64H x 36W,Orade 3
8 C-PTA3-6442
Acoustical Tackable Fabric TH
270.00
2,160.00
a, 64H x 42W,Grade 3
12 C-PTA3-6448
Acoustical Tackable Fabric TD
282.00
3.384.00
e, 64H x 48W,Grade 3
4 CGPTF1.0842
Fabric Tile, 8H x 42W,
37.00
148.00
Grade 1
58657G 11/19/2004
Page 2
-� �--• ��. e,o•ea rr<
TO 13238261435 P.07/16
8 C-PTF1-0848
Fabric Tom, 8H x 48W,
38.00
304.00
Grade 1
8 C-PTFI.1642
Fabric Tile, 16H x 42W,
56.00
448.00
Grade 1
16 C-PTF1-1648
Fabric Tile, 16H x 48W,
Grade 1
59.00
944.00
4 C•PTF12442
Fabric Tile. 24H x 42W,
77.00
308.00
Grade 1
8 C-PTF1 2448
Fabric Tile, 24H x 48W,
82.00
656.00
Grade 1
44 C-PTF3-0818
Fabric ne, 8H x 18W,
24.00
1,056.00
Grade 3
8 C-PTF3-0830
Fabric Tom, 8H x 3OW,
32.00
256.00
Grade 3
20 C4riF3-0g36
Fabric Tile, 8H x 36W,
40.00
Grade 3
800.00
4 C-PTF3.0842Fabric
Tice, 8H x 42W,
Grade 3
42.00
168.00
4 C-PTF34b848
Fabric Tile, 8H x 48W,
43.00
172.00
Grade 3
22 C-PTF3•-1618
Fabric rile. 16H x 18W,
Grade 3
35.00
770.00
4 C-PTF3-1630
Fabric Tile, 16H x 30M
Grade 3
46.00
184.00
44 C-PTF3-2418
Fabric Tde, 24H x 18W,
Gnu 3
49.00
2,156.00
8 C-PTF3-2430
Fabric Tile, 24H x 30W,
63.00
504.00
Grade 3
10 C-PTF3-2436
Fabric Tile, 24H x 36W,
84.00
840.00
Grade 3
4 C-PTF3-2442
Fabric Tile, 24H x 42W,
Grade 3
88.00
352.00
4 C4P973-2448
Fabric Tile, 24H x 48W,
Grade 3
93.00
372.00
66 C-PTGB-1618
Bronze Glass Tue. 16H x 18W
4 C-PTGB-16W
Bronze Glass Tile, 16H x 3OW
107.00
7,062.00
8 C-SOFM-1442
Flipper Cabinet, Metes Face,
127.00
508.00
42W x 14D
436.00
3,488.00
12 C-SOFM-1448
Flipper Cabinet, Metal Face,
48W x 14D
454.00
5,448.00
2 C-SOOM•-1242
Overhead, Open Metal Shelf,
12D x 42W
118.00
23g,00
4 C-SOOM-1248
Overhead, Open Meth Shelf,
12D x 48W
1
516.00
5 C-SOOM-1260
Overhead, Open Metal Shelf,
12D x 6OW
137.00
685.00
58557G 11/1912W
Page 3
NUV 45 2b04 08:23 FR
TO 13238261435 P.08/16
2 C-WSOG-3624
6 C WSOG-6024
2 CWSOG-691324
16 C-WSOG-9030
4 C-WSOG-9630
2 C-WTGQ4212
2 C-WTGO-4812
Straight Work Surfece,36 x 24,
145,00
290.00
w/ Grommet
Strait Work Surface.60 x 24,
232.00
1,392.00
W/ Grommet
Straight Work Surface, 69.19 x
269.00
538.00
24, W/ Grommet
Straight Work Surface,90 x 30,
382.00
6,112.00
W/ Grommet
Straight Work Surface,96 x 30,
413,00
1,652.00
W/ Grommet
Glass Counter Top,
604.00
1.008.00
42W x 12D
Glass Counter Top,
541.00
1,082.00
48W x 12D
Sub Total: $103,657.00
Pro]ect Total: $103,6S1.00
68557G 11/19/2004 Page 4
NOV 23 2004 08:23 FR
TO 13238261435 P.09i16
NOV 23 2004 08:23 FR TO 13238261435 P.10i16
-„ GJ 4rJV4 ur3-e.3 rK
TAYCO
TO 13238261435 P.11i16
TREND MARKETING GROUP
58557F
COSMOPOLITAN
GRADE 3 FABRIC
ELECTRICS QUOTED FROM BASE
BRONZE GLAZING
DRAWN BY. JE
QUOTE VALID FOR 60 DAYS
Dealer / Solos Rep.. -
TREND MARKETING GROUP
Q!y Product
Desc pfJon
List
Ext List
1 C CCAS-22-L
Cantilever Arm, 22D, Black,
51.00
51.00
LH
6 C-CCA13-22-R
Cantifever Arm. 22D, Black,
61.00
RH
306.00
2 C-CGUO-30
End Gable, 30D
150.00
300.00
4 C-CGUC-12
intermediate Gabe, 120
107.00
428.00
1 C-CGUC-18
2 C-CMEO-6012
IMennsdiate Gable.12D
116.00
116.00
MOdesijr, External, 12Hx60W
105,00
210.00
8 C-ELTO-44
Task L19M 39.87W
215.00
1,720.00
1 C-ES8"72-0
Electric Starter Hamess,72",
328.00
328.00
2 Sided Base Module
1 C-ES84-072-S
Electric Starter Hamess,72",
260.00
260.00
1 Sided Base Module
2 C-FPBU-1618
Pedestal, Box/Box/File, Underd
446.00
892.00
esk,16W x 18D
2 C-FPFU-1618
Pedestal, FlIsAls, Underdesk
446.00
892.00
16W x 18D
4 C-HETO-69
End Trim, Top Cap Matching,
44.00
176.00
69H
1 C-HFNR-69
Filler, 90 Degree, 69"H
89.00
89.00
1 C-HFTR-69
Filler. "r Condition,
76.00
75.00
69"H
6 C-HKP2P-69
Panel Frame Screw Kit, 69"H
3 C-HWA7-69
Wail to Panel Conn, Type 1
0•W
0.00
2.25" - 3.25• Adjustable, 69H
227.00
681.00
8 C-PF0
Panel Frame, 69H x 18W
4 C-PF00.Wa 6948
Panty Frame, 69H x 48W
212.00
1,696.00
4 C-PTA3-6448
Acoustical Tackable Fabric TA
305•00
1,220.00
e, 64H x 48W.Grade 3
282.00
1,128.00
16 C-PTF3-0818
Fabric Tile, 8H x 18W,
Grade 3
24.00
384.00
58557F-01 11/17/2004
Page 1
rvuv e3 eee4 UU:23 FR
TO 13238261435 P.12i16
4 C-PTF34M
Fabric Tile, 8H x 48W,
43.00
172.00
Grade 3
8 C-PTF3-1618
Fabric Tle,16H x 18W,
36.00
280.00
Grade 3
8 C-i'TF3-1648
Fabric rile. 16H x 48W,
67.00
636.00
Grade 3
16 C-PTF3-241 a
Fabric Tile, 24H x 18W,
49.00
784.00
Grade 3
4 C-PTF3-2448
Fabric Tile, 24H x 48W,
93.00
372.00
Grade 3
24 C-PTGB-161a
Bronze Glass Tile, 16H x 18W
1Q7.OQ
2.568,00
2 C-SOFM-1448-p
Fli"rCabinet, Mete) Face,
611.00
1,222.00
W/ EasY Down Slide. 48W x 14D
2 C-SOFM-1448-W
Flipper Cabinet, Metal Face,
454.00
908.00
WON Mounted, 48Wx14D
4 C-S0�1N-1248
Overhead, Open Metal Shelf,
129.00
516.00
12D x 48W
2 C-WSOG-6024
Straight Work Surtace,60 x 24,
232.00
464.00
W/ Grommet
4 C-WSOG-9630
Straight Work Surlace.96 x 30,
413.00
1,652.00
W/ Grommet
1 E-CMDO-9612
DA Mdsty, Ini9mal. 96W x 12H
135.00
135.00
Sub Total: $20.561.00
Project Total: $20,561.o0
58557F-01 11/17/2Q04
Page 2
NUV 23 2004 08:24 FR TO 13238261435 P.13i1r,
Iwuv 08:24 FR
TAYCO
TO 13238261435 P.14/16
TREND MARKETING GROUP
58557F-02
METROPOLIS
NO ELECTRICS QUOTED
DRAWN BY: JE
QUOTE VALID FOR 60 DAYS
Dealer / Sales .Rep,;
. TREND MARKETING GROUP
OFFICE A
Fact Ust
2 E-ATWO-2460
Tack Board, Wall Mounted,
173.00
346.00
24H x 60W
i T BSOG-4824 .
Str Bridge Return, 48W x 24D,
F/M, W/ Grommet
360.00
350.00
2 T ELT0-44
1 T FL2U-3620
Task Light, 44W
205.00
410.00
Latest 2-�Drewer, Underdesk.
710.00
710.00
36W x 20D
1 T-FPSU-1618
Pedestal, BOx/Bax/File,
Underdesk, 16W x 18D
425.00
425.00
1 T-FSU0.422q
StorBge Cabinet, Underdesk,
42Wx 20D .
620.00
620.00
2 T SHHW 1560
Hinged Door Hutch . Wag
640.00
1,080.00
Mounted, 17Hx15Dx60W
1 T-TARG8436
Are Desk, Recessed, F/M,
820.00
820,Q0
84W x 36D, W/ Grommet
1 T-WS1G-6021-L
Straight Return,
W/ GrOmmet,60W x 21 D, F/M. LH
420.00
420.00
1 T-WSIG.-6021-R
Straight Return,
�
W/ mm8t,60W x 21 D, F/M, RN
420.00420.00
420.00
Sub Total:
$5.601.00
OFFICE B
2 E ATWO 2460
1 T-BSOG-4824
2 T-ELTO-44
1 T-FL2U-3620
Tack Board, Wag Mounted,
24H x 80W
Str Bridge Return, 48W x 241),
F/M, W/ Grommet
Task Light, 44W
Lateral 2-Drawer, Underdesk,
36W x 20D
Ust
Ext List
173.00
346.00
350.00
350.00
205.00
410,00
710.00
710.00
58557E-02 11/17/2004
Page 1
NOV 23 2004 08:24 FR TO 13238261435 P.15i16
1, T-FPBU-1618
Pedestal, Box/Box/File,
425.00
425.00
Underdesk, 16W x 18D
1 T FSU0-4220
Storage Cabinet, Underdesk,
620.00
620.00
42Wx 20D
2 TSHHW 1560
Hinged Dow Hutch, Wan
540.00
1,080.00
Mounted. 17Hx15Dx60W
1 T TARG-8436
Are Desk. Recessed, F/M,
820.00
820.00
84W X 36D. W/ Grommet
1 T-WS1G-6021-L
StraightRetum,
420.00
420.00
W/ Grommet,60W x 21 D, F/M, LH
1 T WSIG-6021-R
Straight Return,
420.00
420.00
W/ Grommet,60W x 21 D, F/M, RH
Sub Total:
$5,601.00
OFFICE C
Product
DewA on
List
Ext List
2 E-ATWO-2460
Tack Board, Wall Mounted,
173.00
346.00
24H x 60W
1 T-BSOG-4824
Str Bride Retum, 48W x 24D,
350.00
350.00
F/M, W/ Grommet
2 T-I:LTO-44
Task Light. 44W
205.00
410.00
1 T-FL2U-3620
Lateral 2-Drawer, Under,
710.00
710.00
36W x 20D
1 T-FPBU-1618
Peel. BOWBOWFi1e.
426.00
425.00
Underdesk, 16W x 18D
1 T=FSUO-4220
Storage Cabinet, Underdesk,
620.00
620.00
42WX 20D
2 T-SHHW 1580
Hinged Door Hutch, Wei
340.00
1.080.00
Mounted, 17Hx15DX60W
1 T TARG-8436
Arc Desk, Recessed, F/M,
820.00
820.00
84W x 36D, W/ Grommet
1 T-WS1G-6021-L
Straight Retum,
420.00
420.00
W/ Grommet,60W x 21D, F/M, LH
1 T-WS1G-60214R
Straight Retum,
420.00
420.00
W/ Grommet,60W x 21D, F/M, RH
Sub Total:
$6,601.00
Pr*vct Total: $16,803.00
Spa 1 00
58557F-02 11/17/2004
Page 2
NOV 23 2004 08: 24 m -M 1-3P--tR::)94 e-41,- o „
- -- - - - — - - . .. IIw �o
U
W
to
O
w w
171
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it
m 8
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o�
_ Q
a
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** TOTAL. PAGE .16 **
Page of 2
Wilson, Kevin
From: Karen@DandROfficeWorks.com
Sent: Thursday, November 18, 2004 1:21 PM
To: kwilson@ci.vernon.ca.us
Subject: Estimate from D & R Office Works
Dear Kevin
Sorry I forgot to include the tops for the lateral files on first quote. Here is revised quote with
tops. If you have any questions, or if I can be of any further assistance, please do not hesitate to
call.
Karen L. Braun
D&R Office Works Inc.
626-454-4660
karen@DandROfffceWorks.com
D & R Office Works
9956 Baldwin PI
El Monte, CA 91731
Name / Address
City of Vernon
Kevin Wilson
4305 Santa Fe Ave.,
Vernon, CA 90058
QUOTATION
Date Quotation #
11/18/2004 821-R1
Terms
Rep
Project
Net 30
KLB
as above
Description
Qty
Unit
Total
Hon 214CP-S - Four Drawer Vert File -
9
275.00
2,475.00
T
Legal-28-1/2" d
Charcoal
HON 9183N.S - Three Drawer Lateral File -
6
375.00
2,250.00
T
Charcoal - 18"d
18" x 36" tops for lateral files 1 6 1 45.001 270.001 T
LEAD TIME APPROX 4 WEEKS
11 /22/2004
Page 2 of 2
IN STOCK COLORS ARE PUTTY, BLACK,
LIGHT GREY
Delivery to loading dock
Respectfully submitted by
Karen L. Braun
Accepted by
Signature
1 I 150.001 150.001 T I
Subtotal $5,145.00
Sales Tax (8.25%) $424.46
Total $5,569.46
11/22/2004
EXHIBIT
EXHIBIT B
INSURANCE SCHEDULE
D & R shall provide proof of insurance, including a standard certificate of insurance, in at least
the following amounts and coverage (combined single limit permitted):
I. Coverage and Limits
Hazards
Automobile Liability
Bodily j PropertDamage
Each Person Each Accident Each Accident
Owned Automobiles $ 500,000 $1,000,000 $ 500,000
Hired Automobiles $ 500,000 $1,000,000 $ 500,000
Non -Owned Automobiles $ 500,000 $1,000,000 $ 500,000
Workers' Compensation $ Statutory
Employers' Liability $1,000,000 per employer
II. Liabili
General Liability
$1,000,000
$2,000,000
$1,000,000
Premises Operations
$1,000,000
$2,000,000
$1,000,000
Independent Contractor
$1,000,000
$2,000,000
$1,000,000
Products - Completed Operations
$1,000,000
$2,000,000
$1,000,000
Contractual Liability
$1,000,000
$2,000,000
$1,000,000
Umbrella Liability
$2,000,000
$2,000,000
$2,000,000
a. The general liability policy shall contain the following special endorsements which shall
be noted on or attached to the standard certificate of insurance:
1. An endorsement naming the City of Vernon, its officers, and employees as additional
insureds under the policy.
2. An endorsement providing the City of Vernon thirty (30) days notice of cancellation or
material reduction of coverage.
3. An endorsement providing coverage for all operations under this Contract.
4. Such other endorsement as may be required by addendum hereto.
SUPPORTING
DOCUMENTS
FURNITURE PURCHASE CONTRACT
THIS CONTRACT (this "Contract") is made, entered into and executed in
duplicate originals, either copy of which may be considered and used as the original hereof for all
purposes, as of this J 5I/ day of December, 2004, in the City of Vernon, County of Los Angeles,
State of California
BY AND BETWEEN THE CITY OF VERNON
(hereinafter referred to as "City")
4305 Santa Fe Avenue
Vernon, CA 90058
AND D/R OFFICE WORKS, INC.
(hereinafter referred to as "D & R')
9956 Baldwin Place
El Monte, CA 91731
RECITALS
WHEREAS, the City is remodeling a section of the East Wing on the second floor
of City Hall (the "Remodeling"); and
WHEREAS, the City has determined that it is necessary to purchase the necessary
workstations, cubicles, desks and associated furniture (collectively, the "Furniture") to finish the
Remodeling; and
WHEREAS, D & R has prepared a proposal dated on or about November 8, 2004
for the sale, delivery and set up of the Furniture, a copy of which is attached hereto as Exhibit A
and incorporated herein by this reference (the "Proposal"); and
WHEREAS, D & R represents that it is qualified and capable of providing the
Furniture described in Exhibit A on the terms and conditions set forth below; and
WHEREAS, the City desires to enter into an agreement with D & R to provide for
the purchase, delivery and set up of the Furniture on the terms and conditions set forth below;
0
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
1. Purchase and Sale of the Furniture.
1.1 Furniture. D & R shall sell, deliver and set up the Furniture at the City as
described in the Proposal. In the event of a conflict between the terms of this Contract and the
Proposal, the terms of this Contract shall control.
1.2 Deliverv. D & R shall obtain and sell and deliver the Furniture to the City
Hall at 4305 Santa Fe Avenue (the "Job Site'), Vernon, California, F.O.B. Job Site. D & R is
responsible for all costs of full freight, including insurance, to Job Site. Risk of loss shall pass to
the City upon delivery F.O.B. Job Site.
2. Time of Performance. D & R shall commence and complete the delivery of the
Furniture as follows:
2.1 Time Schedule. D & R shall begin to obtain the Furniture upon the later
of the full execution of this Contract and the City's issuance of a Purchase Order (the
"Commencement Date"). D & R will submit drawings for approval no later than two (2) weeks
after the Commencement Date, and D & R shall complete delivery of the Furniture no later than
six (6) weeks from the Commencement Date (the "Delivery Time"). Unless performance is
excused, as set forth in Paragraph 2.2, D & R' failure to deliver the Furniture within the Delivery
Time shall constitute a material default of this Contract, and, among other remedies available to
it, the City shall have the option of terminating this Contract.
2.2 Force Majeure. Neither party shall be considered to be in default in any of
its obligations under this Contract when a failure of performance shall be due to an
uncontrollable force. The term "uncontrollable force" shall mean any cause beyond the control
of the party affected, including, but not restricted to, flood, earthquake, storm, fire, lightening,
2
epidemic, war, riot, civil disturbance or disobedience, federal, state, or municipal action, statute,
ordinance, or regulation, embargoes of the United States Government or any other government,
which by exercise of due diligence such party could not reasonably have been expected to avoid
and by exercise of due diligence has been unable to overcome. Either party rendered unable to
fulfill any of its obligations under this Contract by reason of an uncontrollable force shall give
written notice within five (5) business days of such fact to the other party and shall exercise due
diligence to remove such inability with all reasonable dispatch. The Delivery Time shall be
extended by Change Order by the number of days of delay caused by the uncontrollable force, as
the City may reasonably determine. An extension of the Delivery Time by reason of an
uncontrollable force shall not justify extra compensation for D & R for administrative or other
costs or expenses; provided, however, that if the time for achieving delivery is materially
extended by reason of uncontrollable force through no fault of D & R, D & R shall be entitled to
an increase in the Contract Sum, but only in any amount equal to the increase in D & R' direct
cost resulting from such delay.
3. Contract Sum. The purchase price for the Furniture is for a sum not to exceed
Ninety -Four Thousand Five Hundred Fifteen Dollars and No Cents ($94,515.00), including sales
tax (the "Contract Sum").
4. Payment Terms.
4.1 Payment. One hundred percent (100%) of the Contract Sum shall be paid
within thirty (30) days after (a) the City's receipt, testing, and approval of the Furniture; (b) the
City's receipt of all required documentation (including, without limitation, warranties provided
by the manufacturers, and operating manuals, specifications, and other documentation necessary
and appropriate for the installation, operation, and maintenance, and repair of the Furniture;
3
collectively, the "Documentation'); (c) the City's receipt of an invoice in a form reasonably
acceptable to the City from D & R; (d) the City's receipt of fully executed assignments of all
manufacturers' warranties and guarantees in favor of the City in form and substance reasonably
acceptable to the City; and (e) the City's receipt of evidence of D & R' payment of all of its
obligations in connection with this Contract.
4.2 Billings for Change Orders. Any billings for Change Orders, as defined in
Paragraph 7 below, must be billed by separate invoice, with a copy of the applicable Change
Order signed by the City attached to the invoice.
4.3 Payment Holds. Notwithstanding anything to the contrary contained
herein, the City shall not be obligated to make any payment to D & R if D & R is in default of
any of its obligations under this Contract; any portion of the Furniture is defective or not in
accordance with the terms of this Contract (provided, however, that payment shall be made as to
any portion of the Furniture that is acceptable to the City); or the conditions required for payment
as set forth in Paragraph 4.1 above have not been satisfied.
4.4 Payment is Not Acceptance. Neither payment by the City nor use of the
Furniture by the City shall constitute an acceptance of any Furniture not in accordance with the
terms of this Contract.
5. D & R' Representations, Warranties, and Covenants.
5.1 Ca abp ility. D & R represents to the City that it is qualified, willing, and
able to obtain, sell, and deliver the Furniture.
5.2 Testing. D & R shall inspect all Furniture as it is received by D & R for
delivery to the City, and will reject any Furniture that is defective, with the cost of repair or
4
I
replacement being the responsibility of D & R. The City reserves the right to test any and all
Furniture, regardless of the results of D & R' testing.
5.3 Assignment of Warranties: Delivery of Documentation. D & R shall
assign to the City at the time of delivery of the Furniture all manufacturers' warranties for the
Furniture and D & R shall assemble and deliver to the City complete copies of all warranties,
guaranties, and operating and maintenance data and all other Documentation (as defined in
Paragraph 4.1) from all manufacturers whose Furniture is delivered to the City pursuant to this
Contract.
5.4 Compliance with Law. D & R shall_ strictly observe and comply with all
applicable federal, state, and local laws, ordinances, and regulations governing the sale and
delivery of the Furniture, including, but not limited to any permit or license requirements of the
United States Department of Commerce.
5.5 Authorizations. D & R is authorized to do business in California and
properly licensed and registered by all governmental authorities having jurisdiction over it.
5.6 Title to City. D & R warrants that title to all Furniture will pass to the City
either by incorporation in the construction or upon the receipt of payment by D & R, whichever
occurs first, free and clear of all liens, claims, security interests or encumbrances, and that no
seller of any Furniture or any portion thereof will retain an interest therein or an encumbrance
thereon.
5.7 Payments to Third Parties. D & R shall promptly pay all bills for labor
and materials furnished by others in connection with this Contract.
5
5.8 Warranty.
5.8.1 D & R' Warranties. D & R warrants that all Furniture will be new
and free from defects in materials and workmanship, comply with the specifications provided by
the manufacturers, be of good quality and merchantability, and fit for their intended purposes,
and conform to all applicable governmental regulations, statutes, and ordinances. Any Furniture
not conforming to these requirements, including substitutions not properly approved and
authorized, may be considered defective. In the event that the test results obtained by either D &
R or the City reveals that any portion of the Furniture does not meet the City's specifications or
the City identifies any defects in or damage to the Furniture, D & R shall promptly repair or
replace any defective Furniture; provided, however, that if, in the City's reasonable discretion,
the quantity or quality of the defects are substantial, the City shall have the option of rejecting the
entire shipment of Furniture from that vendor, and obtaining another vendor to provide that
Furniture. D & R shall be responsible for all direct and indirect costs that may be incurred by the
City in connection with the rejection and/or replacement of damaged or defective Furniture,
including any damage caused to the City's existing Furniture by the installation or use of
defective Furniture provided by D & R.
5.8.2 Manufacturers' Warranties. D & R shall obtain for the benefit of
the City, and assign to the City, commercially reasonable manufacturers' warranties for parts and
labor, which shall commence one (1) year from the date of installation of all of the Furniture
being purchased by the City under this Contract and the City's acceptance of the entirety of all
Furniture being purchased hereunder. D & R shall assist the City in the enforcement of all such
warranties.
IN
5.8.3 Warranty Period. D & R, at its cost, shall promptly repair or
replace or cause the manufacturer to repair or replace (provided, however, that the City shall
cooperate in working with the manufacturers if the warranties have been assigned to the City) all
Furniture rejected by the City as defective or as failing to conform to this Contract if reported to
D & R within the Warranty Period. The Warranty Period shall be the period of (a) one (1) year
from the date of installation of all Furniture being purchased hereunder and the City's acceptance
of the entirety of all Furniture being purchased hereunder; or (b) such longer period of time as
may be prescribed by law or by the terms of the applicable manufacturers' warranty. The City
shall give such notice promptly after discovery of a defective condition. A new one year
Warranty Period shall commence for all repaired or replaced Furniture on the date the repair or
replacement was made. D & R' obligations hereunder shall include the obligation to repair any
damage to other property caused by the defective Furniture or the repair thereof. D & R shall
indemnify the City from and hold the City harmless against any and all claims, liabilities, liens,
damages, losses, costs, and expenses, including reasonable attorneys' fees and all costs of
defense, arising out of or relating (a) to any such Furniture found to be defective or not in
accordance with this Contract, or (b) the correction of any such Furniture.
The foregoing representations, warranties, covenants, and agreements shall survive
any termination. of this Contract and final completion of the delivery of the Furniture and are in
addition to, and not in lieu of, any and all other liability imposed upon D & R by law with respect
to D & R' duties, obligations and performance hereunder.
6. Indemnification.
6.1 D & R' Indemnity. To the fullest extent permitted by law, D & R shall
defend, indemnify and hold harmless City and its elected officials, officers, agents and employees
7
from all claims, suits, actions, demands, damages, liabilities, expenses, judgments, settlements
and penalties, losses, fines, and all costs and expenses incurred in connection therewith,
including reasonable attorneys' fees and all costs of defense, arising out of or attributable to the
negligent or wrongful acts of D & R or its employees or agents in the delivery of Furniture under
this Contract, except to the extent arising from or caused by the sole negligence or willful
misconduct of the City, its officers, agents or employees. The terms of this indemnity shall
survive the termination of this Contract. The obligations in this Paragraph are in addition to D &
R's duty to provide insurance and shall not be limited by any limitation on the amount or type of
insurance coverage carried by D & R.
6.2 Indemnity Process. The City shall notify D & R in writing of any suits,
claims or demands covered by this indemnity. Promptly after receipt of such notice, D & R shall
assume the defense of such claim with counsel reasonably satisfactory to City. If D & R fails,
within a reasonable time after receipt of such notice, to assume the defense with counsel
reasonably satisfactory to City, or if, in the reasonable judgment of City, a direct or indirect
conflict of interest exists between the parties with respect to the claim, or if in the sole judgment
of City the assumption and conduct of the defense by D & R would materially and adversely
affect City in any manner or prejudice its ability to conduct a successful defense, then the City
shall have the right to undertake the defense, compromise and settlement of such claim for the
account and at the expense of D & R. Notwithstanding the above, if the City in its sole
discretion so elects, City may also participate in the defense of such actions by employing
counsel at its expense, without waiving the City's obligations to indemnify or defend. D & R
shall not settle or compromise any claim or consent to the entry of any judgment without the
0
prior written consent of the City and without an unconditional release of all liability by each
claimant or plaintiff to the City.
7. Change Orders. The City reserves the right to make additions to or deletions from
the Furniture being purchased under this Contract. All such changes shall be incorporated in
written change orders executed by the City. The Change Orders shall specify the changes
ordered and the adjustment of prices, delivery schedules and warranties. Any Furniture or
services added to this Contract under a Change Order shall be subject to all of the terms and
conditions of this Contract, except as otherwise set forth in the Change Order. No claim for
additional compensation or extension of time shall be valid or recognized unless contained in a
Change Order signed by the City.
8. Termination of the Contract.
1. 8.1 Right of Termination. This Contract may be terminated by the City, with
or without cause, upon at least fifteen (15) calendar days' written notice delivered to D & R.
8.2 Termination by City Without Cause. In the event of termination by the
City without cause, D & R shall be compensated for all Furniture delivered prior to the date of
delivery of the termination notice, plus compensation for (i) necessary work performed during
the notice period and authorized in the termination notice, and (ii) all costs reasonably and
necessarily incurred by D & R directly attributable to termination which could not reasonably
have been avoided and for which D & R is not otherwise compensated that are incurred through
the date of the termination and in effectuating the termination (the "Termination Expenses").
Termination Expenses shall not include lost profits, lost opportunities, consequential damages, or
the like.
6
8.3 Termination by the City for Cause or by D & R without Cause. If D & R
breaches this Contract, the City shall notify D & R in writing of said breach and if D & R has not
cured or begun reasonable efforts to cure within fifteen (15) calendar days of delivery of said
notice, and fails to diligently pursue corrective action, the City shall have the right to cancel this
Contract on the 15`h day following delivery of notice to D & R for cause. D & R shall be
responsible for all direct and indirect costs due to the City's re -procurement of the equivalent of
the Furniture cancelled pursuant to this Paragraph 8.3. If this Contract is terminated by the City
with cause, or terminated by D & R without cause, the City shall pay D & R for all Furniture
delivered prior to the date of delivery of the termination notice, subject to the right of the City to
withhold such unpaid amounts pending resolution of damages incurred by the City as a result of
D & R's default and for any reason described as a justification for a payment hold as set forth in
Paragraph 4.3.
8.4 Actions Subsequent to Termination. Following the termination date,
regardless of whether the Contract is terminated with or without cause, and subject only to the
payments described in Paragraphs 8.2 or 8.3, as applicable, the City shall have no further rights,
duties, liabilities or obligations whatsoever under this Contract. Upon a termination of this
Contract, except for its obligations under Paragraph 12.5 below, D & R shall have no further
rights, duties, liabilities or obligations whatsoever under this Contract. Notwithstanding anything
in this Contract, including the foregoing, to the contrary, Paragraphs 5, 6, 8, 9, 10, 11.2, 11.3,
11.4, and 11.11 shall survive the termination of this Contract.
8.5 Delivery of Work Product and Documentation. Within three (3) business
days after any termination of this Contract, D & R shall deliver to the City all Work Product (as
defined in Paragraph 9) and all Documentation (as defined in Paragraph 4.1) pertaining to this
10
Contract and any and all copies thereof, whether in the possession of D & R or a party engaged
by D & R; provided, however, that solely for its internal auditing purposes, D & R may, at its
sole expense, make and retain copies of Work Product materials, subject to the confidentiality
provisions of Paragraph 10. D & R shall also furnish all such information, take all such other
action and shall cooperate with the City as the City shall reasonably require in order to effectuate
an orderly and systematic termination of D & R's duties and activities hereunder.
9. Work Product. All finished or unfinished documents, plans, designs, drawings,
data, databases, studies, surveys, maps, models, photographs, reports and other materials, in
whatever form or medium, prepared by or for D & R, its officers, employees, agents in the course
of performing the obtaining, delivering, and selling to the City the Furniture sold under this
Contract (collectively, the "Work Product"), but excluding working notes and internal
documents, shall be the property of City, and City shall have the sole right to use such materials
in its discretion without further compensation to D & R or to any other party. Work Product
materials shall be delivered to City by D & R as they are generated.
10. Confidential Information.
10.1 Access to Confidential Information. The City may provide D & R or
allow D & R access to certain information not available to the public concerning the City or
businesses located in the City. The information may include information regarding companies
located in the City, tax information, utility usage, and information concerning various company's
sales, value of assets, or other confidential information about companies dealing with the City.
All such non-public information shall be known as "Confidential Information" and may not be by
D & R for any purpose other than to perform its duties hereunder.
11
10.2 No Disclosure. Except as expressly permitted by prior written consent of
the City, D & R shall not disclose, permit the disclosure of, release, disseminate, or transfer,
whether orally or by any other means, any part of such Confidential Information to any other
person or entity, without the express prior written consent of an authorized representative of the
City. D & R shall return any written Confidential Information and all copies made of such items
to the City upon the City's written request, but in any event not later than the date that D & R has
delivered all Furniture to be delivered pursuant to this Contract. D & R hereby agrees that such
Confidential Information and any documents provided may be used by D & R only as authorized
by the City.
10.3 Court Ordered Disclosure. D & R shall immediately notify the City of any
court order or subpoena requiring disclosure of Confidential Information, and shall cooperate
with the City's legal counsel in responding to any such order or subpoena. D & R may only
disclose Confidential Information required to be disclosed pursuant to court order or subpoena
after legal counsel has exhausted any lawful and timely appeal or challenge.
10.4 Exceptions to Confidentiality. The foregoing obligations shall not apply to
any Confidential Information lawfully in D & R's possession prior to its acquisition from the
City; received in good faith from a third party not subject to any confidential obligation to the
City; or that now is or later becomes publicly known through no breach of confidential obligation
by D & R.
10.5 Remedies. In addition to any other remedies that it may have at law or in
equity, the City shall be entitled to a temporary and permanent injunction by a court of competent
jurisdiction against any breach or threatened breach of any of the provisions of this Paragraph 10.
D & R acknowledges that in case of such breach or threatened breach of said provisions, the
12
City would have no adequate remedy at law, and the City shall not be required to post a bond or
other security or to prove damages.
11. General Provisions.
11.1 Entire Agreement. This Contract, with Exhibits A and B, each of which is
attached hereto and incorporated herein by this reference, represents the entire and integrated
agreement between the parties hereto, and supersedes and replaces all prior and contemporaneous
negotiations, representations, discussions, or agreements between the parties related to the
matters set forth in this Contract. This Contract may be amended or modified only by a written
amendment signed by the parties.
11.2 Forum Selection. Any action brought relating to this Contract shall be
brought and held exclusively in a State Court in or serving the County of Los Angeles,
California.
11.3 Attorneys' Fees. If either party institutes an action or legal proceeding
arising out of or related to this Contract or the relationship of the parties or their rights or duties
in connection with the matters set forth in this Contract, whether sounding in tort, contract, or
otherwise, the prevailing party in such action or proceeding shall be entitled to recover from the
other party.all costs and expenses, including all costs and reasonable attorneys' fees, in addition
to any other remedy awarded by the court.
11.4 Notices. All notices required or permitted by this Contract shall be in
writing and may be delivered in person (by hand or by messenger or courier service) or may be
sent by certified or registered mail, return receipt requested, or by facsimile transmission during
normal business hours, if delivery is confirmed and provided a copy is also delivered via delivery
or mail, and shall be deemed effective upon delivery or refusal to accept delivery, if served in a
13
manner specified in this Paragraph 11.4 to the recipient as set forth below. If a notice is
delivered on a Saturday, Sunday, or holiday, it shall be deemed delivered on the next business
day. Notices to the parties shall be sent to the addresses set forth below, or such other address as
is provided by one party to the other in writing.
CITY: THE CITY OF VERNON
Attn: Bruce V. Malkenhorst
City Administrator
4305 Santa Fe Avenue
Vernon, CA 90058-0805
D & R: D/R OFFICE WORKS, INC.
9956 Baldwin Place
El Monte, CA 91731
Attn: President
11.5. Status of D & R. At all times during the term of this Contract, D & R
shall be an independent contractor. Except as the City may specify in writing, D & R shall have
no authority, express or implied, to act on behalf of the City in any capacity whatsoever as an
agent. D & R shall have no authority, expressed or implied, pursuant to this Contract to bind the
City to any obligation whatsoever.
11.6 Insurance. D & R agrees to provide insurance in the amounts and forms
specified in Exhibit B, which is attached hereto and made a part hereof by reference. D & R
shall submit to the City documentation indicating compliance with these minimum requirements
no less than one (1) day prior to the beginning of performance under this Contract. D & R shall
not commence performance of its work under this Contract until the above insurance has been
obtained and proof of insurance has been filed with and approved by the City.
11.7 Assignment Prohibited. No party to this Contract may assign any right or
obligation except with the express written consent of the other party; provided, however, that D
[GI
& R may purchase from other vendors and manufacturers the Furniture to be delivered by D & R
hereunder, and D & R may by written request assign any right to receive monies earned
hereunder.
11.8 Partial Invalidity. Wherever possible, each provision hereof will be
interpreted in such manner as to be effective and valid under applicable law, but in case any one
or more of the provisions contained herein is held by a court of competent jurisdiction to be
invalid, illegal or unenforceable in any respect, such provision will be limited to the extent
required to make such provision valid and enforceable, and if necessary, severed from this
Contract. All other terms and conditions shall remain in full force and effect.
Contract.
11.9 Time of the Essence. Time is of the essence in the performance of this
11.10 Rights and Remedies. The City's rights and remedies under the Contract
are cumulative with and in addition to all other legal and equitable rights and remedies which the
City may have under applicable law.
15
IN WITNESS WHEREOF, the parties have caused this Contract to be executed
by and through their authorized officers on the date, month and year first written above.
ATTEST:
Bruce V. Malkenhorst, City Clerk
APPROVED AS T FORM
!'R
Eric T. Fres , City A o ey
16
CITY OF VERNON
By: �� ~
EONIS C. MALBUR Mayor
D/R OFFICE WORKS, INC.
By: R 0 yu — fAd k__ �
Typed Name:
Title:
Typed NameMAUREEN FY
Title:
i ,LY,�a �: 4'tia •• i�i4•
O
fiaAn
a Panel
syshm
Mow a Used
Name / Address
City of Vernon
Kevin Wilson
4305 Santa Fe Ave.,
Vernon, CA 9Qo58
TAYCO - Cosrnopolitan Series
INCLUDING:
- Grade 3 Fabric
- Standard Laminates
- Electrical and Data Access
- Standard Trim Colors
- Segmented panels on aisles only
- Articulating keyboards are included
- Glass Reception mintem
EXCLUSIONS:
- Wood Trim
i
..__ Proms -- --.�._._.Rep _ ..
2nd floor KLB
Twelve (12) U-shape workstations as per p1m
F01W (4) U-shape Desk
Set
UP per plan (included. in above price)
DnmanScale ArticulatingSpring Loaded keyboard drawers
Set up - Cubicles
Set up - Desks
Respcxttnily submitted by ---
Kamn L. Bfa,m
Signatwe
Accepted by
QUOTATION
Date Quotation it
1IM2004 SWR1
Temps--
.�._�
Net 3U� .
Toter !!
Subtotal
Sides Tic M25%)
Total
Page 1
is & R Ojo,Wolks,
L1c. 0 9956 Baldwin Place, El MMte, CA 91731 9 Phone 626-454,4660, Fax 626,454.4666
3,200.00 I
2,000.00 i
600.00 I
I
i
O
F
� Pmel
S
tkr 8 thed
i—•Name / Address _..
City of Vernon _
Kevin wiLwn
4305 Saga Fe AVG,,
Vernon, CA 9W58
_._.__...Prop Re
2nd floorK LB
IDelivery
(SUBTOTAL
QUOTATION
Date Quotation #
I I/SJ1004 N Y806-R1 z
Terms -- Net 30
Total
500.00 !
76,011.00
i
I
I
i
s _
Respectfully abtnittedby / _.. _ - ...._ ,_ •_•
Karen L. Brauney Subtotal --- _
$76,011.00
l Sales Tax (8.25�/.)
56,270.91 f
Signature I
Accepted by Total �582,281.91
Page 2
ll & R Otiice VPa c, tnc. • 9956 addwin Place, F1 Monte, CA 91731 • Phone 626-454.4660, Fax 626, 454.4666
-'i' a '- A e;�:, :: ,rN;i n • ; •r �•• y,..6,k':
�s iyi ` w •b'
O�
Fix"
!; Paul
Nw 3tlsed
� Name Address
City of Vernon
Kevin Wilson
4305 Santa Fe Ave.,
Vernon, CA 90058
Desuiptim
AilSeating gacktsack Basic 'Task Chair - Grade S fabric
National Journey QN70CC High Back pxsc Chair-Gi2
National 'Tumberlane WOW Trim Chair Uphohter Back -
SUBTOTAL
Delivery 8t Set up
Accepted by
Terms
Net 30
—--_......._.... �,..v r . CJ14e 10
QUOTATION
Date Quotation #
11/12lZ004 805-R2
Sep Project
KLB 2nd floor
.Unit Total
_._. 295.00 3,245.00
520.00 1,040.00 i
295.00 1,770,00 j
6,055.00 j
100.00 100.00
_._. �.
Subtotal
$6,155.00 I
—• ..._ - •-----------a
Sates Tax (8.25"/0)
$507-79
tal To—� ....._ _..._.._.. r
$6,662.79
Signature
D&x otiicc pVOCks, I=. - 9956 Bwdwn Place, tl Monte, CA 91731 0 Phone 626.454.4660, Fax 626-454,4666
TAYCO
CO$MOPOLITAN
ELECTRIC$ QUOTED FROM BASE
GRADE 3 FABRIC
BRON7.E GLAZING
duar TiON VALID FOR 60 DAYS
Dealer / $ales Rep..,
TREND MARKETING GROUP
SIX Product
Dbscrlotioh
List
EXt List
4 C-CM-30
UnY Bracket rA for 24D Surf
10.00
76.00
Black
12 C-CCAB-22
CanWever Arm, 22D, Black,
51.00
612.00
Center
10 C-CCAB 22-L
Cantilever Arm, 22D. Black,
51.00
510.00
LH
17 C-OCAB-22-R
Cantilever Arm, 22D, Black,
RH
51.00
867.00
3 C-CGLO-30
Gavle Support, 30D. LH
160.00
450,00
2 C-CGRO.W
Gable Support, 30D, RH
150.00
300.00
5 C-CGUO-30
5 C-CGUC-18
End Gable, 30D
150:00
750.00
5 C-CMS-6212
Intermediate Gable,12D
116.00
580.00
3 C-EH84 22
Modesty Internal, 12Hx52W
00 .00
100.00
500 .00
Connector Harness,
200.00
8 Wire CircuR, 22"
2 C-EH$4-43
Connect Hamer,
119.00
238.00
8 Wk's 4 Circuit, 43-
1 C-EH84-64
CMWW Hamess,
8 Wire 4 Circuit, 64"
143.00
143.00
4 C-EH84-67
Conne x Hamess,
8 Wire 4 Circuit67-
146.00
584.00
2 C-EH8476
Connector Harness,
8 Wire 4 Cirogk, 76-
156.00
312.00
4 C-EH84-94
Connector Hamer,
8 Wile 4 Circuit, 94-
179.00
716.00
7 C-ELTO-26
Task Light24.3W
24 C-ELT0.444
Task Light. 39.87W
209.00
1,463.00
9 C-EM84-D
Base Electric, Poe. Merle,
216.00
5,160.00
Double Sided
187.00
1.683.00
7 C-EM84-S
Base Electric, ic, Power Module,
120.00
$40,00
Single Sided
2 C-ES84-072-D
Electric Starter Harness,72%
328.00
656.00
2 Sided BanModule
68657G 11/19/2004
Page 1
I C ES84-072-S
EWctrlc Starter Hamess,72",
1 Sided' Base Module
10 C-FPBU-1618
Pedestal, BOx/BOx/File, Underd
esk,16W x 18D .
10 C-FPFU-1618
Pedestal, F'li e/File, Underdesk
, 16W x 18D
2 C-HETO• 37
End Trim, Top Cap Matching.
37H
5 C-HETO-45
End Trim, Top Cap Matching,
45H
16 C-HOD-69
End Trim, Top Ciip Matching,
69H
2 C-HF4R-68
Fier, 4 Way Connexion,
69H
2 C44FNR-37
Filer. 90 Degree, 37"H
6 C-HFNR-69
Filter, 90 Degree, WH
2 C-HFSP-32
Partial Filer,
Straight Connection, 320H
2 C••HFTR-37
Fier. T' Condition,
37"1.1
6 C41FTR-69
Filler, `r Condition,
69"H
2. C-HKP2P-3y
Panel Frame Screw Kd, 37'H
35 C-HKP2P•69
Panel Frame Screw Kit, 69"H
5 C-HWAI 45
Walt to Panel Conn, Type 1
2.25" - 3,25r Adjustable, 45H
2 C-PF00-3730
Panel Frame. 37H x 3OW
2 C-PFOO-3742-C
Panel Frame, 37H x 42K
WJ Counter Top Capab�'�ty
2 C-i'F00-3748-C
Panel Fram, 37H x 48W,
W/ Counter Top Capablity
5 C-PFOO 4536
Panel Frame. 45H x 36W
22 C-PFOO-6918
Panel Frame, 69H x I SW
24 C-PFOO-6930
Panel Frame, 69H x 3OW
2 C4PF00-6g36
Panel Frame, 69H x 36W
6 C-PF00.6942
Panel From. x 42W
10 C-PF00-6948
Panel Frame, 69H x 48W
44 C-PTA3.6430
Acoustical Tackable Fabric ri
e, 64H x 3OW,Grade 3
4 C-PTA3-6436
Acoustical Tackable Fabric To
e, 64H x 36W,Grade 3
8 C-PTA3-6442
Acoustical Tackable Fabric rd
e. 64H x 42W,Grade 3
12 C-PTA346448
Acoustical Taxable Fabric Til
e, 64H x 48W,Grade 3
4 C-PTFi•0842
Fabric Tile, 8H x 42W,
Grade 1
260.00
260.00
446.00
4.460.00
446.00
4,460.00
24.00
48.00
30.00
150.0.0
44.00
704.00
35.00
70.00
65.00
110.00
89.00
534.00
62.00
124.00
47.00
94.00
75.00
460.00
0.00
0.00
0.00
0.00
208.00
1.040.00
204.00
408.00
236.00
472.00
253.00
506.00
231.00
1,165.00
212.00
4,664.00
254.00
6,096.00
269.00
538.00
288.00
1,728.00
305.00
3.060.00
200,00
8.800.00
253.00
1,012.00
270.00
2,160.00
282.00
3.384.00
37.00
148.00
68667G 11/19J2O04
Page 2
8 C-PTF1-OM
Fabric Tile, SH x 48W.
Grade 1
38.00
304.00
8 C-PTFi-1642
Fabric Tile. I6H x 42W,
Grade 1•�
448.00
16 C4PTF1-1648
Fabric Tile,16H x 48W,
Grade 1
5g•�
944.00
4 C-PTF1 2442
Fabric Tile. 24H x 42W,
Grade 1
7T.00
308.00
8 C-PTF1-2448
Fabric Tile, 24H x 48W,
82.00
656.00
Grade 1
44 C-PTF3-0818
Fabric Tile, 8H x 18W,
Grade 3
Z4.00
1,056.00
8 C-PTF3-M0
Fabric Tile, 8H x 30W.
32.00
256.00
Grade 3
20 C-P'iF3 0836
Fabric Tile, 8H x 36K
Grade 3
40.00
800.00
4 C4TF""2
Fabric Tile, 8H x 42W,
Grade 3
42.00
168.00
4 GPTF3-0848
Fabric Tile, 8H x 48W,
Grade 3
43.00
172.00
22 c-F'TF3-1618
" Fabric rile.16H x 18W.
Grade 3
35.00
770.00
4 C-PTF3-1630
Fabric Tile,16H x 30W,
Grade 3
�•�
184.00
'� C-Pi F3-2418
Fabric Tile, 24H x 18W,
Graff 3
49.00
2,156.00
8 C-PTF3.2430
Fabric Tile. 24H x 30W,
Grade 3
63.00
504.00
10 C-PTF3-2436
Fabric Tile. 24H x 36W,
G
Grade 3
840.00
4 GpTF3-2442
Fabric Tile, 24H x 42W,
Grade 3
88.00
352.00
4 C-PTF3-2448
Fabric Tde, 24H x 48W.
Grade 3
93.00
372.00
66 C-F'TGB-1618
Brame Glass Tile. 16H x 18W
4 C-PTG&1B30
Bronze Glass Tile, 16H x 30W
107.00
7,062.00
8 C-.SOFM-t442
Flipper Cabinet Metal Face,
127.00
508.00
42W x 14D
'� •00
3,488.00
12 C-SOFM.1448
Flipper Cabinet Metal Face,
4SW x 14D
4'4•�
5,448.00
2 C-SOOM -1242
Overhead. Open Metal Shelf,
12D x 42W
118.00
236.E
G 4 SOOAA-1248
Overhead, Open Metal Shelf,
12D x 48W
129.00
516.00
5 C-SOOM-1260
Overhead, OPBn Metal Shelf,
12D x 60W
137.00
685.00
58S57G 11/19/2004
Page 3
2 C-WSOG-3624
Straight Work Surface,36 x 24,
145.00
290.00
W/ Grommet
6 C-WSOG-8024
Straight Work Suftce,60 x 24,
232.00
1,392.00
W/ Grommet
2 C-WSOG-69024
Straight Work Surface, 69.19 x
269.00
538.00
24, W/ Grommet
16 C-WSM-9030
Straight Work Surkw,90 x 30,
382.00
6,112.00
W/ Grommet
4 C-WSOG-9630
Straight Work Surface,96 x 30,
413,00
1,652.00
W/ Grommet
2 C-WTGO-4212
Glass Counter Top,
504.00
1.008.00
42W x 12D
2 C-WTGO.4812
GlM Gaunter Top,
541.00
1,082AO
48W x 12D
Sob Total, $103,657.00
Project rota{: $103,657.00
58557G 11/19/2004 page 4
I W -LJGJ0G014JJ 11. 10/16
K
Q
TAYCO
TREND MARKETING GROUP
58557F
COSMOPOLITAN
GRADE 3 FABRIC
ELECTRICS QUOTED FROM BASE
BRONZE GLAZING
DRAWN BY. JE
QUOTE VAUD FOR 60 DAYS
Dealer t Sales Rep.:
TREND MARKETING GROUP
tia rroauct
DeseAptlon
List
Ext List
1 C-CCAS-22-L
Cantilever Arm, 22D, Black,
LH
51.00
51.00
6 C-CCAB-22-R
CantNever Arm, 22D. Stock,
51.00
RH
306.00
2 C-CGU0-0
End Gable, 30D
4 C-CGUC-12
Intermediate Gable, 12D
150'00
300•00
1 C-CGUC-18
hitermediate GaW 12D
107.00
428.00
2 C-CMEO-6012
MOd". External, 12Hx60W
116.00
116.00
8 C-ELTO-44
T� �� �.�
106•00
210.00
1 C-ES84_p72-D
s Hamess,7r,
215.00
1.720.00
2 Modu�
328.00
328.00
1 c-Es84-oT2�
Electric Starter Harness j?,
1 Sided Base Module
260.00
260.00
2 C-FpBU-1818
Pedestal, BoxMox/F;le, Underd
esk,16W x 18D
446.00
892.00
2 C-FPFU-1618
Pedestal, FlIsAls, Undetdesk
, 16W X 18D
'`•�
892.00
4 C-HETO-69
End Trim, Top Cap Matching.
69H
44.00
176.00
1 C-HFNR-69
Filler, 90 Degree, 69"H
1 C-HFTR-69
Filler. 'T" Condition,
89•00
89.00
69"H
75.00
75.00
6 CjWAj--69
Panel Frame Screw Kit, 69" H
3 C4HVIIA1- 69
WON to Panel Conn, Type 1
0•�
0.00
2.25" - 3.25" Ao stsbte, 69H
227.00
681.00
8 C-PFOO-6918
Panel Frame, 69H x 18W
4 C-PF00.6948
Panel Frame, 69H x 48W
212.00
1,696.00
4 C-PTAs 6448
Acoustical Tadcat�e Rabric TN
305.00
1,220.00
e, 64H x 48W.Grads 3
282.00
1,128.00
16 C-PTF3-0818
Fabric Tits, SH x 18W.
Grade 3
24.00
384.00
58557F-01 11/17/2004
Page 1
a vGJVG01�►JJ r. Id/lb
4 C-PTF3.0848
Fabric TOO.8H x 48W,
43.00
172.00
Grade 3
8 C-PTF3-1618
Fabric rde,16H x 18W,
36.00
280.00
Grade 3
8 C-PTF3-1648
Fabric Tile, 16H x 48W,
Grade 3
67.00
636.00
16 C-PTF3-2418
Fabric Tile, 24H x 18W,
49.00
784.00
Grade 3
4 C-PTF3-2448
Fabric Tile, 24H x 48W,
93.00
372,00
Grade 3
24 C-PTGB-I618
Bronze pass Tile,16H x 18W
107.00
2,568,00
2 C-SOPM-1448-P
Flipper Cabinet, Metal FeW,
s11.�
1,222.00
W/ Bash+ Down Slide, 48W x 140
2 C-SOFM-144&W
Flipper Cabinet, Metal Face,
�•�
908-00
Wad Mounted, 48Wx14D
4 C�OOM-124B
Overhead. Open Metal Shelf,
129.00
516.00
12D x 48W
2 GWSOG-6024
Straight Work Surface,60 x 24,
232.00
464.00
4 C.WSOG-g63p
Straigtd Work Surfw*.N x 30,
413.00
1,652.00
W/ Grommet
1 E-CMDO-9612
Dsk Mdsty, internal, 96W x 12H
135.00
135.00
Strb ToW: $20.561.00
Project Total: i20,561.00
58557F-01 11/17/2004
Page 2
i u 1JGJtSGb14_55 P _ 1 �Ii
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P.14/16
TREND MARKETING GROUP
58557E-02
METROPOLIS
NO ELECTRICS QUOTED
DRAWN BY. JE
QUOTE VAUD FOR 60 DAYS
Dealer / Sales .Rep.;
. TREND MARKETING GROUP
OFFICE A
2 E-AiW0-2460
- - ^-••
Tack Board, Wall Mounted,
U6t
Ext List
24H x 60W
173.00
346_tf0
i T BSOG-4824 .
Str Bridge Retum, 48W x 24D,
350.00
350.00
FAA, WI Grommet
2 T ELTO.44
Task Light, 44W
1 T-FL2U-3620
Lateral 2-Drawer Underdesk,
20&00
410.00
36W x 20D
710.00
710.00
1 T-FPBU-1618
Pedestal, 90x/Sox/Fle,
Underdesk, 16W x 18D
425•OO
425.00
1 T-FSU0.4220
Storage Cabin, Underdesk,
42Wx 20D
G20.00
620.00
2 T-SHHW 156p
Hinged Dow• Hutch. Wan
Mounted,17Hx15Dx60W
540.00
i,080,00
1 T TARG8436
Are Desk. Recessed. F/M,
84W x 36D, W/ Grommet
820.00
820.00
1 T-WS1G-6021-L
Straight Return,
W/ Grommet,60W x 210, F/M, LH
420.04
420.00
1 T-WS I G.-6021 -R
Straight Retum,
W/ Gr0mmet.60W x 21 D, F/M, RH
420.00
420.00
Sub Total:
$501.00
OFFICE 8
Qtv-prodw
2 E-ATWO-2460
1 T-BSOG.4824
2 T ELTO.44
1 T FL2U-3620
Tack Board, Wan Mounted,
24H x 60W
Str Bridge Retum, 48W x 24D,
F/M, W/ Grommet
Task Light, 44W
Lateral 2-Drawer, Underdesk.
36W x 20D
Ust
Ext List
173.00
346.00
350•0
350.00
205.00
410.00
710.00
710.00
58557F-02 11/17/2004
el
TO
13238261435 P,.15/16
1. T-FPBU-1618
Pedestal, Boxaox ne,
425.00
425.00
Underdesk. 16W x 18D
1 T FSU0-4220
Storage Cabins#, UnderdesK
620.00
620.00
42Wx 20D
2 TSHHW 1560
Hinged Doer Hutch, Wan
540.00
1.080.00
Mounted. 17Hx15M0W
1 T TARG4WX
Are Desk. Recessed. F/M,
820.00
820.00
84W x 3W. W1 Grommet
1 T WS1G-6021-L
Straight Retum,
420.00
420.00
W/ Grommet,60W x 21 D, FIM, LH
1 T WSIG-6021-R
Straight Return,
420.00
420.00
W/ Grommet,60W x 21 D, F/M, RH
Sub Toted:
$6,601.00
OFFICE C
Cft• Product
Descrlotion
List
Ext ust
2 E ATWO-2480
Tack Board, Wall Mounted,
173.00
346.00
24H x 6OW
1 T-BSOG 4824
Str Bridge Return, 48W x 24D,
350.00
350.00
F/M. W/ Grommet
2 T ELTO-"
1 T-FL2U-3620
Task L19M 44W
205.00
410.00
Lateral 2-Drawer UndemlesK
710.00
710.00
36W x 20D
1 T-FPBU-1618
Pedestal, Box/80x/Re.
426.00
425.00
UnderdesK 16W x 18D
1 T FSUG 4220
Storage Cabinet UndsMesk.
620.00
620.00
42Wx 20D
2 T SHHW-16s0
Hinged Door Hutch, Wag
640,00
1.080.00
Mounted, IW6Dx60W
1 T TARG-84M
Arc Desk, Rom, FA&
820.00
820.00
84W x 36D, W/ Grommet
1 TWS1G-6021-L
SfraightRetum,
420.0o
420.00
W/ Grommet,60W x 21D, F/M, LH
1 T-WS1G-602IA
Straight Return.
420.00
420.00
WI Grommet.60W x 21D, F/M, RH
Sub Tom: $6.601.00
*4''V=1,C-e
Project Total: $16,803.t)0
560 1 °0
58557F-02 11 /17/2004
Page 2
Ill 1323MG147--5 P 1 r-i1 G
** TOTAL PAGE.16 **
Page 1 ot2
Wilson, Kevin
From: Karen@DandROfficeWorks.com
Sent: Thursday, November 18, 2004 1:21 PM
To: kwilson@ci.vemon.ca.us
Subject: Estimate from D & R Office Works
Dear Kevin
Sorry I forgot to include the tops for the lateral files on first quote. Here is revised quote with
tops. If you have any questions, or if I can be of any further assistance, please do not hesitate to
call.
Karen L. Braun
D&R Office Works Inc.
626-454-4660
karen@DandROfficeWorks.com
D & R Office Works
9956 Baldwin PI
El Monte, CA 91731
Name / Address
City of Vernon
Kevin Wilson
4305 Santa Fe Ave.,
Vernon, CA 90058
QUOTATION
Date Quotation #
11/18/2004 821-R1
Terms
Rep
Project
Net 30
KLB
as above
Description
Qty
Unit
Total
Hon 214CP-S - Four Drawer Vert File -
9
275.00
2,475.00
T
Legal-28-1/2" d
Charcoal
HON 9183N.S - Three Drawer Lateral Flie -
6
375.00
2,250.00
T
Charcoal - 18"d
18" x 36" tops for lateral files 1 6 1 45.001 270.001 T
LEAD TIME APPROX 4 WEEKS
11 /22/2004
rage z of z .
IN STOCK COLORS ARE PUTTY, BLACK,
LIGHT GREY
Delivery to loading dock
Respectfully submitted by
Karen L. Braun
Accepted by
Signature
1 ( 150.001 150.00 (T J
Subtotal $5,145.00
Sales Tax (8.25%) $424.46
Total $5,569.46
11 /22/2004
EXHIBIT B
INSURANCE SCHEDULE
D & R shall provide proof of insurance, including a standard certificate of insurance, in at least
the following amounts and coverage (combined single limit permitted):
I. Coverage and Limits
Hazards
Automobile Liability
Bodily jury Property Damage
Each Person Each Accident Each Accident
Owned Automobiles $ 500,000 $1,000,000 $ 500,000
Hired Automobiles $ 500,000 $1,000,000 $ 500,000
Non -Owned Automobiles $ 500,000 $1,000,000 $ 500,000
Workers' Compensation $ Statutory
Employers' Liability $1,000,000 per employer
II. Liabili
General Liability
$1,000,000
$2,000,000
$1,000,000
Premises Operations
$1,000,000
$2,000,000
$1,000,000
Independent Contractor
$1,000,000
$2,000,000
$1,000,000
Products - Completed Operations
$1,000,000
$2,000,000
$1,000,000
Contractual Liabilitv
$1,000,000
$2,000,000
$1,000,000
Umbrella Liability
$2,000,000
$2,000,000
$2,000,000
a. The general liability policy shall contain the following special endorsements which shall
be noted on or attached to the standard certificate of insurance:
1. An endorsement naming the City of Vernon, its officers, and employees as additional
insureds under the policy.
2. An endorsement providing the City of Vernon thirty (30) days notice of cancellation or
material reduction of coverage.
3. An endorsement providing coverage for all operations under this Contract.
4. Such other endorsement as may be required by addendum hereto.
I