Resolution No. 8618}
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RESOLUTION NO. 8618
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON AUTHORIZING THE DESTRUCTION OF CERTAIN CITY
RECORDS, DOCUMENTS, INSTRUCTIONS, BOOKS AND PAPERS,
PURSUANT TO GOVERNMENT CODE SECTION 34090
WHEREAS, on August 22, 2000, the City Council of the City of
Vernon adopted Resolution No. 7605 approving and adopting a City of
Vernon Records Retention Schedule 2000 (the "Schedule") as a guide for
department heads in determining when to destroy obsolete records; and
WHEREAS, the Schedule has been amended various times since
its adoption, with the latest amended Schedule being approved by the
City Council of the City of Vernon on July 14, 2004, by Resolution No.
8449; and
WHEREAS, the City Clerk of the City of Vernon, by letter
dated December 9, 2004, has recommended that certain records,
documents, instruments, books and papers be destroyed; and
WHEREAS, the City Council of the City of Vernon finds that
none of the records as set forth in Exhibit A attached hereto and
incorporated by reference (1) affect the title to real property, or
liens thereon; (2) are court records; (3) are records required to be
kept by statute; or (4) are original minutes, ordinances, or
resolutions of the legislative body of the City of Vernon; and
WHEREAS, the City Council of the City of Vernon finds that
all such records are more than two (2) years old; and
WHEREAS, the City Council of the City of Vernon finds that
all such records are no longer required for any purposes of the City ofl
Vernon and are properly destroyed pursuant to the City's Schedule; and
WHEREAS, the written consent of the City Attorney and the
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heads of each appropriate City department to the destruction of such
records have been obtained.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
and correct.
SECTION 2: The City Council of the City of Vernon hereby
authorizes the destruction by the City Clerk's office of said records
without making a copy thereof.
SECTION 3: The City Council of the City of Vernon finds
that the City Attorney has given his written consent to the destruction
of the records described in Exhibit A and that said written consent is
attached hereto and incorporated by reference.
SECTION 4: The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and thereafter
the same shall be in full force and effect.
APPROVED AND ADOPTED this 15th day of December, 2004.
b
LEONIS C. MALLaURG, ayor
ATTEST:
BRUCE V. MALKENHORST, City Clerk
- 2 -
r
STATE OF CALIFORNIA )
ss
COUNTY OF LOS ANGELES )
I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon, do
hereby certify that the foregoing Resolution, being Resolution No.
8618, was duly adopted by the City Council of the City of Vernon at a
regular meeting of the City Council duly held on Wednesday,
December 15, 2004, and thereafter was duly signed by the Mayor of the
City of Vernon.
BRUCE V. MALKENHORST, City Clerk
(SEAL)
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WRITTEN CONSENT OF CITY ATTORNEY FOR THE
DESTRUCTION OF CERTAIN CITY RECORDS PURSUANT
TO GOVERNMENT CODE SECTIONS 34090 AND 34090.6
I, the undersigned, as the City Attorney of the City of
Vernon have read Sections 34090 through 34090.7 of the Government Code
of the State of California, and the City's Retention Schedule and do
hereby consent to the destruction of those certain department records
described in Exhibit A of the foregoing resolution.
This consent is executed pursuant to Sections 34090 and/or
34090.6 of the Government Code of the State of California and is to be
attached to Resolution No. 8618.
Dated: December 15, 2004
ERIC T. F ESCH, City Attorney
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EXHIBIT
0
CITY CLERKS OFFICE - BOX A
Approval
IExpiration
Destruction
Date
Agreement/Contract Date
Date
07-01-95
95-025 Water Right License 06-30-96
06-30-02
with Dominguez Water Co.
07-09-96
96-013 Water Right License 06-30-97
06-30-03
with Kal Kan Foods, Inc.
07-09-96
96-014 Water Right License 06-30-97
06-30-03
Pacific Coast Building Products
11-05-96
96-025 Water Right License 06-30-97
06-30-03
with Dominguez Water Co.
05-24-88
88-014 Consultant Agreement 06-24-88
06-24-94
w/Agajanian & Assoc. Providing
Housing Study
Approval by: Date:
Kevin sWir of
Community Services & Water
Customer Service
Stored Records
Box # Content Destruction Date
285
Utility
Payments
- July 2001
286A
Utility
Payments
- August 2001
286B
Utility
Payments
- August 2001
287
Utility
Payments
- September 2001
288A
Utility
Payments
- October 2001
288A
Utility
Payments
- October 2001
289
Utility
Payments
- November 2001
290
Utility
Payments
- November 2001
291
Utility
Payments
- December 2001
292
Utility
Payments
- December 2001
293
Utility
Payments
- January 2002
294
Utility
Payments
- January 2002
295
Utility
Payments
- February 2002
296
Utility
Payments
- March 2002
297
Utility
Payments
- April 2002
298
Utility
Payments
- April 2002
299
Utility
Payments
- May 2002
300
Utility
Payments
- June 2002
7/01/04
7/01/04
7/01/04
7/01/04
7/01/04
7/01/04
7/31/04
7/31/04
7/31/04
7/31/04
7/31/04
7/31/04
7/31/04
7/31/04
7/31/04
7/31/04
7/31/04
7/31/04
Signature:Date: l /D
Personnel
Stored Documents
Box #
Content
Destruction Date
440
1996 Terminated
Employees B-F
12/31/03
441
1996 Terminated
Employees G-P
12/31/03
442
1996 Terminated
Employees P-Z
12/31/03
Signature: Date: ff
BOX B
SUBSECTION NO. 8 OF CITY CLERK SECTION
Certification of Agendas
Retention = cy + 2
Current
Destruction
Agency/Committee
Year
Date
City Council
1997
1999
Finance Committee
1997
1999
Personnel Committee
1997
1999
Library Trustees
1997
1999
Police & Fire Commission
1997
1999
SUBSECTION No. 17 OF THE CITY
ADMINISTRATOR SECTION
Subject
& Correspondence
Files
Retention = AR
Current
Destruction
Subject
Date
Date
Business Trips/BVM
1999
2000
2000
2001
2001
2002
2002
2003
BOX C
SUBSECTION NO. 11 OF CITY ADMINISTRATOR SECTION
Police Department - Duty Rosters
Retention = 1 yr
July - December, 2000
January - October, 2001
January - December, 2002
BOX D
SUBSECTION NO. 17 OF CITY ADMINISTRATOR SECTION
Subject & Correspondence Files
Retention = AR
COMMUNICATIONS FROM DAVID B. BREARLEY
1987 - 1992 (CONFIDENTIAL)
1994 COMMUNICATIONS FROM POLICE, FIRE, & LIGHT & POWER DEPTS.
SUBSECTION NO. 23 OF THE CITY CLERK SECTION
Retention = C+2
CITY OF WHITTIER VS. STATE COMPENSATION INSURANCE FUND FILE
SUBSECTION NO. 2 OF CITY ADMINISTRATOR SECTION
Organizations' Newsletters A-Z
Retention = AR
1994 SOUTHEAST COMMUNITY DEVELOPMENT CORPORATION SCDC
SUBSECTION NO. 1 OF THE CITY CLERK SECTION
AGREEMENTS
Retention = E + 6
Expiration
Date Agreement/Contract
04-16-1996 Letter Agreement for
Consulting Services
Whitten & Diamond
Destruction Date
04-30-2002
Y
BOX D (Continued)
SUBSECTION
NO. 8 OF THE CITY
CLERK SECTION
Certification of Agendas
- BOX E
Retention = CY+2
Current
Destruction
Agency/Committee
Year
Date
City Council
1996
1998
-
1998
2000
1999
2001
2000
2002
Finance Committee
1996
1998
1998
2000
1999
2001
2000
2002
Personnel Committee
1996
1998
1998
2000
1999
2001
2000
2002
Library Trustees
1996
1998
1998
2000
1999
2001
2000
2002
Police & Fire Commission
1996
1998
1998
2000
1999
2001
2000
2002
t
Signature: Date: 12-8-04
Willard G. Yamaguchi, Chief Deputy City Attorney