Resolution No. 86291
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RESOLUTION NO. 8629
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND AUTHORIZING NOTICE INVITING
SEALED PROPOSALS OR BIDS FOR THE PURCHASE OF ONE
2005 FORD ESCAPE HYBRID FOR THE HEALTH DEPARTMENT
WHEREAS, the City currently leases three 1999 EV Ford Ranger
pickup trucks from the Ford Motor Credit Company for use by its Light
& Power Department and Environmental.Health Department pending a
determination on the nature of the City's future use of fuel -efficient
vehicles; and
WHEREAS, the Environmental Health Department has determined
that its 1999 EV Ford Ranger pickup truck should be replaced because
there are no state incentive programs available for electric vehicles
and, after the initial warranty period, Ford does not provide routine
maintenance or warranty service and the garage is unable to perform
the specialized repair and service needed on older electric vehicles;
and
WHEREAS, the Environmental Health Department has determined
that a Ford Escape Hybrid vehicle running on a gasoline engine,
electric battery power or both together meeting the Super Ultra Low
Emission Vehicle and Partial Zero Emission Vehicle emission standards
is the best replacement vehicle to meet its needs; and
WHEREAS, on December 14, 2004, the Finance Committee
considered the recommendation of Bruce V. Malkenhorst, Director of
Finance, dated December 9, 2004, that authority be granted for the
Purchasing Agent, or his designee, to seek formal bids for the purchase
of a 2005 Ford Escape Hybrid; and
WHEREAS, a bid specification for the purchase of the 2005
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Ford Escape Hybrid has been presented to the City Council of the City
of Vernon; and
WHEREAS, the City Council of the City of Vernon has
determined that it is in the best interests of the City of Vernon that
bids be solicited in accordance with the Vernon City Code.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
land correct.
SECTION 2: The bid specification, which is attached hereto
as Exhibit A and incorporated by reference, is hereby approved by the
City Council of the City of Vernon.
SECTION 3: The City Clerk of the City of Vernon is hereby
directed to give notice, in writing, inviting sealed proposals or bids
for the purchase of one 2005 Ford Escape Hybrid vehicle, in accordance
with the bid specification, and in accordance with this resolution.
SECTION 4: There being no newspaper of general circulation
printed, published or circulated in the City of Vernon, the City Clerk
is hereby directed to post said notice, or cause the same to be
posted, in three of the most public places in the City of Vernon, to
wit: the northwest corner of 38th Street and Santa Fe Avenue, the
northeast corner of Leonis Boulevard and Pacific Boulevard, and on the
bulletin board in the lobby of the City Hall of the City of Vernon,
located at 4305 Santa Fe Avenue, in said City.
SECTION 5: The City Clerk of the City of Vernon is hereby
directed to post said notice forthwith and the first posting of said
notice shall be at least ten (10) days before the opening of the bids
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for the proposed contract. Said notice shall provide that sealed
proposals or bids will be received by the City of Vernon at the office
of the City Clerk, or his designee, at the City Hall, 4305 Santa Fe
Avenue, Vernon, CA 90058-0805.
SECTION 6: The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and
thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this 15th day of December, 2004.
EONIS C. MALBU G, May
ATTEST:
BRUCE V. MALKENHORST, City Clerk
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon, do
hereby certify that the foregoing Resolution, being Resolution No.
8629, was duly adopted by the City Council of the City of Vernon at a
regular meeting of the City Council duly held on Wednesday,
December 15, 2004, and thereafter was duly signed by the Mayor of the
City of Vernon.
(SEAL)
BRUCE V. MALKENHORST, City Clerk
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EXHIBIT
0
CITY COUNCIL
LEONIS C. MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro—Tem
WM. 'BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL McCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator / City Clerk
Chief Executive Officer of
Light & Power
FAX: (323) 826-1438
INTENT
ERIC T. FRESCH
City Attorney
FAX: (323) 826-1439
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 826-1435
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
December 8, 2004
City of Vernon
TECHNICAL SPECIFICATIONS
FOR A 2005 FORD ESCAPE HYBRID
STEVEN E. PARKER
Fire Chief
FAX: (323) 826-1407
SOL BENUDIZ
Police Chief
FAX: (323) 826-1481
LEWIS J. POZZEBON
Director of Environmental Health
FAX: (323) 588-4320
It is the intent of this specification to provide for the purchase of one (1) new and unused 2005
Ford Escape Hybrid (FWD) with a 2.3L I4 Atkinson Cycle Engine and ECVT Transmission.
The City of Vernon has evaluated different types of vehicles and has determined that this product
is best suited for the department's needs in safety, economy, quality, performance, and
standardization.
In comparing proposals, consideration will not be confined to price only. The successful bidder
will be one whose product is judged best to serve the interests of the City of Vernon when price,
product, safety, quality and delivery are considered. The City of Vernon reserves the right to
reject any or all bids or any part thereof, and to waive any minor technicalities. A contract will
be awarded to the bidder submitting the lowest qualified and responsible bid meeting the
requirements of this specification.
EQUIVILENT PRODUCT
Bids will be accepted for consideration on any make or model that is equal or superior to the
vehicle specified. Decisions of equivalency will be at the sole interpretation of the City. A
blanket statement that equipment proposed will meet all requirements will not be sufficient to
establish equivalency. Original manufacturer's brochures of the proposed unit are to be
submitted with the proposal.
All modifications made to the standard production unit described in the manufacturer's
brochures must be certified by the manufacturer and submitted with the bid, or the bid will be
deemed "non -responsive" and rejected without further review. Bidder must be prepared to
demonstrate a unit similar to the one proposed, if requested.
INTERPRETATIONS
In order to be fair to all bidders, no oral interpretations will be given to any bidder as to the
meaning of the specification documents or any part thereof. Every request for such a
consideration shall be made in writing to the City of Vernon. Based on such inquiry, the City
may choose to issue an Addendum.
GENERAL
The specification herein states the minimum requirements of the City. All bids must be regular
in every respect. Unauthorized conditions, limitations, or provisions shall be cause for rejection.
The City of Vernon will consider as "irregular" or "non -responsive" any bid not prepared and
submitted in accordance with the document and specification, or any bid lacking sufficient
technical literature to enable the'Department to make a reasonable determination of compliance
to the specification.
It shall be the bidder's responsibility to carefully examine each item of the specification. Failure
to offer a completed bid or failure to respond to each section of the technical specification will
cause the proposal to be rejected without review as "non -responsive". -All variances, exceptions
and/or deviations shall be fully described in the appropriate section. Deceit in responding to the
specification will be cause for rejection.
2005 FORD ESCAPE HYBRID (FWD)
• Body Code — U95
• Order Code — 300A
FUNCTIONAL ITEMS
• Electric power assisted steering (SPAS) (standard)
• Steering wheel mounted speed control (standard)
POWERTRAIN
• Vehicle powertrain shall be a Ford 2.3L I4 Atkinson cycle engine
• Permanent magnet electric motor
• Regenerative braking system
• 300V Sealed nickel -metal hydride (NI-MH) battery
• Electronically controlled continuously variable transmission (ECVT)
BRAKES
• Brakes shall be equipped with 4-wheel disc, power Anti -lock Brake System (ABS)
(standard)
FUEL TANK
• Fuel tank (standard size). Tank shall be full at time of delivery
WHEELS & TIRES
• Wheels — Four (4) 16" aluminum and one (1) 16" minisize spare wheel & tire (standard)
• Tires — Four (4) P235/70R16 All -Season BSW (standard)
EXTERIOR
• Color shall be Oxford White Clearcoat — Code Y2
• Fog lamps (standard)
• Roof Rack w/2 horizontal bars (standard)
• Rear window defroster (standard)
• Molded -in -color Grey front and rear fascias, bodyside cladding (standard)
INTERIOR
Interior color shall be Medium/Dark Flint — Code A2
• Air conditioning, Manual rotary controls (standard)
• Audio, AM/FM Stereo/6CD in dash 4 speakers (standard)
• Floormats (standard)
• Seats - Front and Rear Premium cloth w/map pockets (driver and passenger) (standard)
- (w/6-way power driver seat ) (standard)
• Message center (standard)
• Locking glove box (standard)
• Windows shall have privacy tinting (standard)
• Perimeter alarm (standard)
ELECTRICAL
• Battery -Sealed nickel — metal hybrid (standard)
• Remote Keyless entry w/2 key fobs (standard)
• Battery Saver (standard)
WARRANTY
• Standard new vehicle warranty
SERVICE MANUALS
• Vendor shall provide mechanical, electrical and emission repair manuals.
CONTRACT
• The vendor shall be required to execute a vehicle purchase contract in substantially the
same form as the draft contract attached hereto.
DELIVERY
•- Acceptance shall be subject to the inspection and approval of the City of Vernon.
Price:
Tax:
Total Cost:
Submitted by:
Address:
Signature:
Note: Bid must be received in a sealed envelope and returned to the City of Vernon Finance
Department no later than 2:00 PM on January 20, 2005.
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VEHICLE PURCHASE CONTRACT
THIS CONTRACT is made, entered into and executed in duplicate originals, either copy of
which may be considered and used as the original hereof for all purposes, as of this _ day of
20_, in the City of Vernon, County of Los Angeles, California
BY AND BETWEEN
AND
THE CITY OF VERNON (hereinafter
referred to as the "City")
4305 Santa Fe Avenue
Vernon, CA 90058
CONTRACTOR.
(hereinafter referred to as " ")
WHEREAS, the City is in need of a Vehicle for its
Department; and
WHEREAS, on , 20_, the City issued Bid No. which sets forth
specifications for the vehicle required by the City; and
WHEREAS, on , 20_, CONTRACTOR responded to Bid No. ; and
WHEREAS, the City has accepted the bid of CONTRACTOR which is attached hereto as
Exhibit "A" and incorporated herein by reference and desires to purchase the from
CONTRACTOR.
NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET
FORTH HEREIN:
1. Purchase. CONTRACTOR agrees to sell to the City a
Vehicle, which meets the specifications contained in City of Vernon Bid No. , dated ,
20_, and which is consistent with CONTRACTOR's Bid of (collectively, the "Bid
Documents"), which is attached hereto as Exhibit "A."
2. Price. Consistent with its Bid, CONTRACTOR agrees to sell and deliver,
subject to final inspection by the City, Vehicle for the total
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sum of
and final inspection.
Dollars and Cents ($ ), including tax
3. Payment Terms. The City agrees to pay CONTRACTOR a total of
Dollars and Cents ($ ), including tax, for the
purchase of the vehicle. (further terms).
4. Warranties. CONTRACTOR shall provide, at a minimum, a one (1) year labor
and material warranty to begin upon acceptance of the by the City. All manufacturers'
warranties, and any other warranties made applicable by law, shall apply to the City's purchase of the
above -referenced Vehicle.
5. General Provisions.
A. Governing Law. The laws of the State of California shall govern the
rights, obligations, duties and liability of the parties to this Contract and shall also govern the
interpretation of this Contract.
B. Notices. Notices to the parties, unless otherwise requested in writing,
shall be sent to:
City: THE CITY OF VERNON
ATTN: DOLORES FONSECA, PURCHASING
CITY ADMINISTRATOR
4305 SANTA FE AVENUE
VERNON, CA 90058-0805
CONTRACTOR:
ATTN:
6. Entire Agreement. This Contract is the entire agreement of the parties,
CONTRACTOR represents that in entering into this Contract, it has not relied on any previous
representations or understandings of any kind or nature.
7. Benefit of Agreement. This Contract shall bind and benefit the parties hereto
and their heirs, successors, and permitted assigns.
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IN WITNESS WHEREOF, the parties have caused this Contract to be executed by and
through their authorized officers on the date, month and year first written above.
ATTEST:
BRUCE V. MALKENHORST, City Clerk
APPROVED AS TO FORM:
ERIC T. FRESCH, City Attorney
CITY OF VERNON
By:
LEONIS C. MALBURG, Mayor
CONTRACTOR
By:
Title:
By:
Title:
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