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Resolution No. 8676 1 2 RESOLUTION NO. 8676 3 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON APPROVING AND AUTHORIZING THE EXECUTION OF AN AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES BY AND BETWEEN THE CITY OF VERNON AND TECS ENVIRONMENTAL COMPLIANCE SERVICES, INC. 4 5 6 7 WHEREAS, the City of Vernon is a co-permittee with Los 8 Angeles County in Municipal Storm Water Permit Order No. 96-054; and 9 WHEREAS, all storm water permittees are required to comply 10 with the National Pollution Discharges Elimination System ("NPDES") 11 requirements, which are expected to become more complex in the future 12 because of additional reporting requirements and the implementation of 13 Total Maximum Daily Load levels; and 14 WHEREAS, in order to satisfy NPDES requirements and comply 15 with all the requirements of the State Water Quality Control Board 16 (the "Board"), the City of Vernon needs to continue its existing 17 compliance program and obtain specialized training for the latest 18 developments in the various programs the City must comply with; and 19 WHEREAS, TECS Environmental Compliance Services, Inc. 20 ("TECS") has provided services to the City of Vernon in the past 21 relating to the implementation and administration of its NPDES 22 compliance program; and 23 WHEREAS, as a result of TECS' past services to the City, it 24 should be able to more efficiently and effectively provide the 25 services now required by the City; and 26 WHEREAS, by letter dated February 2, 2005, Bruce V. 27 Malkenhorst, the City Administrator/City Clerk, recommended that an 28 agreement with TECS be approved and executed; and 1 WHEREAS, the City Council of the City of Vernon has 2 determined that, pursuant to the provisions of subsection (a) of 3 Section 2.27 of the Vernon City Code, it is in the public interest and 4 necessity to enter into a contract with TECS for the implementation 5 and administration of Vernon's NPDES compliance program to enhance 6 services provided to the Vernon community. 7 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE 8 CITY OF VERNON AS FOLLOWS: 9 SECTION 1: The City Council of the City of Vernon hereby 10 finds and determines that the recitals contained hereinabove are true 11 and correct. 12 SECTION 2: The City Council of the City of Vernon hereby 13 approves the Agreement for Professional Consulting Services, a copy 14 of which is attached hereto as Exhibit A and incorporated by 15 _reference. 16 SECTION 3: The City Council of the City of Vernon hereby 17 authorizes the Mayor to execute said Agreement for, and on behalf of, 18 the City of Vernon and the City Clerk is hereby authorized to attest 19 thereto. 20 SECTION 4: The City Council of the City of Vernon hereby 21 directs the City Clerk, or his designee, to send one fully executed 22 Agreement to: 23 24 25 TECS Environmental Compliance Services, Inc. Attn. Ray Tahir, President 106 South Mentor Avenue, Suite 125 Pasadena, CA 91106 26 / / / 27 / / / 28 / / / - 2 - 1 SECTION 5: The City Clerk of the City of Vernon shall 2 certify to the passage of this Resolution, and thereupon and 3 thereafter the same shall be in full force and effect. 4 APPROVED AND ADOPTED this 16th day of February, 2005. 5 6 7 AT~ /~ " ~ 8 BRUCE V. MALKENHORST, City Clerk ~~~, ,') ~~S C. MA~r ~ '-- 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 - 3 - 1 2 3 4 5 6 7 8 STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon, do hereby certify that the foregoing Resolution, being Resolution No. 8676, was duly adopted by the City Council of the City of Vernon at a regular meeting of the City Council duly held on Wednesday, February 16, 2005, and thereafter was duly signed by the Mayor of the ~ BRUCE V. 9 City of Vernon. 10 11 12 (SEAL) 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ,0 - 4 - , , , ' EXHIBIT A 1 AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES BETWEEN THE CITY OF VERNON AND TECS ENVIRONMENTAL COMPLIANCE SERVICES, INC. 2 3 4 THIS AGREEMENT is made, entered into and executed in 5 duplicate originals, either copy of which may be considered and used 6 as the original hereof for all purposes, as of this February, 2005, in the City of Vernon, California, day of 7 8 9 BY AND BETWEEN THE CITY OF VERNON, (hereinafter referred to as the "City") 4305 Santa Fe Avenue Vernon, California 90058 10 11 AND TECS ENVIRONMENTAL COMPLIANCE SERVICES, INC. (hereinafter referred to as "Consultant") 106 South Mentor Avenue, Suite 125 Pasadena, California 91106 12 13 14 15 RECITALS 16 WHEREAS, the City is a co-permittee with Los Angeles County in Municipal Storm Water Permit Order No. 96-054; and WHEREAS, all storm water permittees are required to comply with the National Pollution Discharge Elimination System ("NPDES") 17 18 19 20 requirements; and 21 WHEREAS, in order to satisfy NPDES requirements, the City 22 will have to continue its existing compliance program; and 23 WHEREAS, the NPDES requirements are very complex and have recently become increasingly more complex with the issuance of a new 24 25 permit on December 13, 2001; and 26 WHEREAS, Consultant has expertise in the area of 27 environmental compliance, including NPDES compliance; and 28 WHEREAS, Consultant has assisted the City with meeting its 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 compliance requirements including those established by the State Water Quality Control Board; and WHEREAS, it remains more cost effective to have Consultant assist the City in the implementation and administration of its NPDES compliance program; and WHEREAS, the City desires to continue to retain the services of Consultant; and WHEREAS, Consultant submitted a proposal to the City dated August 23, 2004 (hereinafter referred to as "the Proposal"), which includes a description of the proposed services and a cost of the services for the 200~-2005 permit year; and WHEREAS, Consultant represents that it is qualified to perform such services under this Agreement for Professional Consulting Services (hereinafter referred to as "the Agreement"). NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET FORTH HEREIN: I. Scope of Services. Consultant shall perform services as outlined in the Proposal, which is attached hereto as Exhibit A and incorporated by reference. Consultant shall provide said services at the time, place, and in the manner specified in the Proposal, subject to the direction of the City, through its staff, as may, be provided from time to time. Such services shall include the followings identified tasks: (1) Program Management, (2) Development Planning, (3) Development Construction, (4) Illicit Connection/Discharge, (5) Public Agency Program, (6) Public Information, (7) TMDL Compliance and (8) Web Site Development. It is understood and agreed that in the event of a conflict between the Proposal and this Agreement, the -2- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 terms of this Agreement shall prevail. Consultant agrees that all services provided will be conducted by the principal and, if staff members or subcontractors are used, their work will be under the supervision of the principal. Consultant shall undertake and carryon the work diligently to conclusion, using that standard of care, skill, and diligence normally provided by professional person in the performance of such services. II. Time of Performance. Consultant's services herewith shall commence upon signing of this Agreement and shall be completed according to the schedule set forth in the Proposal, unless otherwise terminated or extended. III. Compensation. 1. Services. The City shall compensate Consultant for actual effort expended on a time and material basis -in accordance with the fee schedule set forth in the Proposal. The total compensation shall not to exceed Thirty-Eight Thousand Dollars ($38,000.00) for the 2004-2005 permit year. 2. Expenses. Expenses may be billed but only if given advance approval in writing by the City Administrator. IV, Method of Payment. Within thirty (30) days after the last day of any month in which services have been performed or costs incurred hereunder, Consultant shall submit an invoice to the City stating the amount due Consultant. The invoice shall also contain an itemization of services rendered for which compensation is due (i.e" the services performed, the date the services were performed, the number of hours spent and by whom), directly related job expenses and charges. -3- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Payment of the invoice shall be made after acceptance and approval by the City within thirty (30) days. In the event that Consultant is allowed to use subcontractors, Consultant shall be responsible for paying any sub- contractors used in the performance of this Agreement. Sub- contractors shall not bill City directly. v. Changes and Extra Services. The City reserves the right to request changes in the services to be performed by Consultant. All such changes shall be incorporated in written change orders executed by the City and Consultant that shall specify the changes ordered and the adjustment of compensation and completion time required thereof. Any services added to the scope of this Agreement by a change order shall be executed under all applicable conditions of this Agreement. No claim for additional compensation or extension of time shall be recognized unless contained in a duly executed change order. VI. Confidential Information 1. Access to Confidential Information. The City may provide Consultant and/or its subcontractors with, or allow Consultant access to, certain information not available to the public concerning the City, or businesses located in the City. The information may include company information, taxes, sales, value of assets, or other such information. All such information shall be known as "Confidential Information" and may not be used to circumvent the responsibility of either party to this Agreement. 2. No Disclosure. Except as expressly permitted, Consultant and/or its subcontractors shall not disclose, permit the -4- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 disclosure of, release, disseminate, or transfer, whether orally or by any other means, any part of such Confidential Information to any other person or entity, whether corporate, governmental, or individual, without the express prior written consent of an authorized representative of the City. Consultant and/or its subcontractors shall return any written Confidential Information, and all copies made of such items, to the City upon the City's written request, but in any event not later than the date that Consultant has performed all services to be performed pursuant to this Agreement. Consultant hereby agrees that such Confidential Information and any documents provided m?y be used by Consultant and/or its subcontractors only as authorized by the City. Contractor shall include a contract provision in its contracts with subcontractors that binds the subcontractors to this non-disclosure requirement. Consultant shall take reasonable measures to avoid any disclosure of any such Confidential Information to any unauthorized person. 3. Court Ordered Disclosure. Consultant shall immediately notify the City of any court order or subpoena requiring disclosure of Confidential Information, and shall cooperate with the City's legal counsel in responding to any such order or subpoena. Consultant may only disclose Confidential Information required to be disclosed pursuant to court order or subpoena after legal counsel has exhausted any lawful and timely appeal or challenge. 4. Remedies. In addition to any other remedies that it may have at law or in equity, the City shall be entitled to a temporary and permanent injunction by a court of competent jurisdiction against any breach or threatened breach of the Confidential Information provisions of this Agreement. Consultant -5- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 acknowledges that in case of such breach or threatened breach, the City would have no adequate remedy at law. VII. Indemnity and Insurance. 1. Indemnification of City. Consultant shall indemnify, defend, protect and hold the City and its officers, agents and employees, free and harmless from and against any and all claims, demands, losses, damages, liabilities, fines, charges, penalties, ord~rs, judgments, and all costs and expenses incurred in connection therewith, including reasonable attorney's fees and costs of defense arising out of the negligent services performed under this Agreement, except to the extent,arising from or caused by the negligence or willful misconduct of City, its officers, agents or employees. 2. Insurance. Prior to commencing work hereunder, Consultant shall provide the City with proof of insurance providing and maintaining the coverage and endorsements set forth in the Insurance Schedule attached hereto as Exhibit "B" and made a part hereof by reference. Said proof of insurance shall also provide that said policy or policies shall not be cancelled or materially reduced in coverage without giving at least thirty (30) days prior written notice to the City. If Consultant employs subcontractors as part of the Services rendered, Consultant's protective coverage is required. Consultant shall not permit a subcontractor or vendor to perform work on City premises unless and until a certificate of insurance is obtained showing that such subcontractor or vendor has worker's compensation coverage. Consultant may include all subcontractors as insureds under its own policy or shall furnish separate insurance for each -6- 1 subcontractor, meeting the requirements set forth herein. 2 VIII. General Provisions. 3 1. Independent Contractor. At all times during the 4 term of this Agreement, Consultant shall be an independent contractor 5 and shall not be an employee of the City. The City shall have the 6 right to control Consultant only insofar as the results of 7 Consultant's services rendered pursuant to this Agreement; however, 8 th~ City shall not have the right to control the means by which 9 Consultant accomplishes services rendered pursuant to the Agreement 10 except to the extent that such services involve the use of the City's 11 property or Confidential Information. 12 2. Consultant not Agent. Except as the City may 13 specify in writing, Consultant shall have no authority, express or 14 implied, to act on behalf of the City in any capacity whatsoever as 15 an agent. Consultant shall have no authority, expressed or implied, 16 pursuant to this Agreement to bind the City to any obligation 17 whatsoever. 18 3. Products of Consulting. 19 a. All products of consulting services produced 20 by Consultant or its subcontractors, with the exception of computer 21 software that may be developed by Consultant, shall become the 22 property of the City and the original copies shall be delivered to 23 the City before the end of the performance of this Agreement. Copies 24 of all vicinity maps, field summary reports, field memoranda, field 25 and laboratory test results, and final reports shall be made 26 available to the City, Computer software shall remain the property of 27 Consultant and/or its subcontractors, except for the City's continued 28 right to use said software at no extra cost. -7- 1 b. All samples shall remain the property of the 2 City, and the City shall promptly at its cost remove and lawfully 3 dispose of samples, cuttings and hazardous materials, unless 4 otherwise agreed in writing. If appropriate, Consultant shall 5 preserve samples obtained for the project for not longer than sixty 6 (60) days after the issuance of any document that includes the data 7 obtained from those samples. 8 4. Assignment and Subcontracting Prohibited. 9 Consultant may not assign or subcontract any right or obligation 10 pursuant to this Agreement except with the express written consent of 11 the City. Any other,attempted or purported assignment of any right 12 or obligation pursuant to this Agreement shall be void and of no 13 effect. 14 5. Termination. This Agreement may be terminated by 15 the City without cause on fifteen (15) days written notice to 16 Consultant. Consultant shall be entitled to the compensation earned 17 by it prior to the date of the termination notice, plus compensation 18 for authorized work performed during the fifteen-day notice period in 19 the termination notice. 20 6. Notices. Notices to the parties, unless 21 otherwise requested, in writing shall be ,sent to the addresses listed 22 on the first page of this Agreement. 23 7. Recitals. All recitals are incorporated by 24 reference. 25 8. Entire Agreement. This Agreement constitutes the 26 complete and final expression of the agreement of the parties and is 27 intended as a complete and exclusive statement of the terms of their 28 agreements and supersedes all prior and contemporaneous offers, -8- 1 promises, representations, negotiations, discussions, communications 2 and agreements which may have been made in connections with the 3 subject matter hereof. All exhibits are incorporated by reference. 4 Consultant represents that in entering into this Agreement, it has 5 not relied on any previous representations or understandings of any 6 kind or nature. 7 9. Governing Law. The validity, interpretation and 8 pe~formance of this Agreement shall be controlled and construed under 9 the laws of the State of California as enacted and in force at the 10 time this Agreement if fully executed. 11 10. J;3enefi t of Agreement. This Agreement shall bind 12 and benefit the parties hereto and their heirs, successors, and 13 permitted assigns. 14 11. Waiver. Any waiver at any time by either party 15 of its rights with respect to a default under this Agreement, or with 16 respect to any other matters arising in connection with this 17 Agreement, shall not be deemed a waiver with respect to subsequent 18 default or other matter. 19 12. Amendment, All changes or modifications to this 20 Agreement shall be in writing stating that it is an amendment to this 21 Agreement and shall be signed by the parties or their duly authorized 22 agents. This Agreement shall not be modified through course of 23 dealing, usage or trade. 24 13. Forum Selection. Any action brought relating to 25 this Agreement shall be brought and held exclusively in a State Court 26 in the County of Los Angeles, California. 27 14. Force Majeure. Neither Party shall be considered 28 to be in default in any of its obligations under this Agreement when -9- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 a failure of performance shall be due to an uncontrollable force. The term "uncontrollable force" shall mean any cause beyond the control of the party affected, including, but not restricted to, flood, earthquake, storm, fire, lightening, epidemic, war, riot, civil disturbance or disobedience, labor dispute, labor material shortage, sabotage, federal, state, or municipal action, statute, ordinance, or regulation, embargoes of the United States Government or ,any other government, which by exercise of due diligence such party could not reasonably have been expected to avoid and by exercise of due diligence has been unable to overcome. Either party rendered unable to f~lfill any of its obligations under this Agreement by reason of an uncontrollable force, shall give written notice within five (5) business days of such fact to the other party and shall exercise due diligence to remove such inability with all reasonable dispatch. 15. Conflicts of Interest. In the event that a potential conflict should arise between the interests of City and the interests of anyone of Consultant's other clients, during Consultant's performance of services under this Agreement, Consultant shall notify City of such potential conflict. Notice of the existence of a potential conflict of interest shall be given in writing to City within ten (10) days of the perceived conflict. The conflict of interest letter shall specify when the potential conflict arose, the identity of the other party(ies) and the facts that give rise to the potential conflict. In the event that a potential conflict of interest is deemed by City to be an actual conflict of interest, City may, at its discretion, terminate this Agreement immediately. -10- to the / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / -11- 27 28 -.. ."__1~~ ......1... .." .'.." ."..,:,'.'.,.:~,p .'1 V",,1t ':'i~.hJ~ ..;..>, 1 IN WITNESS WHEREOF, the parties have caused this Agreement 2 to be executed by and through their authorized officers on the date, 3 month and year first written above. 4 5 THE CITY OF VERNON 6 7 By: 8 ATTEST: LEONIS C. MALBURG, Mayor 9 By: 10 BRUCE V. MALKENHORST, City Clerk 11 APPROVED AS TO FORM: 12 13 By: ERIC T. FRESCH, City Attorney 14 15 TAL COMPLIANCE 16 17 J 18 19 20 21 22 Name: KA~ ,aUI ~ Title:?lleJ/p@A IS€C~1Vt f 23 24 25 26 -12- EXHIBIT A ,E n vir 0 n men t a I Com p I i a nee S e r y ice s 106 South Mentor Avenue - Suite 125. Pasadena. CA 91106 (626) 396-9424 . fax (626) 396-1916 August23,2004 Mr. Woody Natsuhara ! Assistant Director of Community Services City of Vemon 4305 Santa Fe Avenue Vernon, CA 90058 RECEIVED AUG 2 5; 200\ . Community Services Subject: Proposal to Provide Municipal NPDES Compliance $e.rvices Dear Mr. Natsuhara: TEes Environmental is pleased to propose its services to assist. the City of I Vernon comply with municipal NPDES permit requirements for. the 2004-2005 . permit year. TECS proposes to perform the tasks specified in the attached proposal for a'not-to-exceed cost of $30,000 to $38,000. The variance in cost is due to optional tasks that the City may wish TECS Environmental to perform. Such optional tasks. include developing a runoff pollution prevention web site that would facilitate implementation of a number of program tasks, including development construction, development construction, illicit connection/discharge reporting and response, and public education/information outreach. 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Q9- . - . 18 o o q . co Y7 'V r-:"'" (]) ~ " ~ ~<D o 0:: a. :...J . ....J .c:( ;..jJ S-' ,. ~. o ~ , -f -. -' / / .. - - - --- , -. - - '.1 '- ..,. ~ rh o Cij ., o a. e a.. (f) w o a.. z c o E <Il > '0 c U .. - Mu~n.ipjpal, NPJ3>I;SJ?~rmit Brogram Iraining~- Detail - - ~ p ,:-, - ' "':c~itY3)fVern'oJ'~::,2()Q~:~~006:Permjt Yea~ , " I. Municipal Agency Program Training (optional for this permit year because training was already provided which met the minimum requirement). Permit Requirement: Each Permittee shall, no later than August 1, 2002, train their employees in targeted positions, whose interactions, jobs, and activities affect storm water quality regarding the requirements of the storm water management program. Permittees may train more frequently as an option, Audience: Training is specifically for municipal employees engaged in the following maintenance- related activities: sewer, storm drain, vehicle and other equipment, park, landscaping, and swimming pool maintenance. Purpose: Identify and describe best management practices (BMPs) that operate to reduce pollutant discharges:associated with the above municipal activities. Approximate Date: Between Spring and Summer of 2005 or at the convenience of the City. Approximate Training Time: 3-4 hours. II. Development Planning Training (BMP-oriented) Permit Requirement: Each Permittee shall train its employees in targeted positions (whose jobs or activities are engaged in development planning) regarding the development planning requirements on an annual basis beginning no later than August 1, 2002, and more frequently if necessary. For Permittees with a population of 250,000 or more (2000 U.S. Census), training shall be completed no later than February 3, 2003. Audience: Training is specifically for public works, planning, building and safety, engineering, and code enforcement personnel (if enforcement includes construction sites). Purpose: Identify and describe best management practices (BMPs) that operate to reduce pollutant discharges associated with specific types of completed construction projects, Approximate Date: November of 2005 or at the convenience of the City. Approximate Training Time: 3-4 hours. III. Development Construction Training (BMP-oriented) Permit Requirement: Each Permittee shall train employees in targeted positions (whose jobs or activities are engaged in construction activities including construction inspection staff) regarding the requirements of the storm water management program no later than August 1, 2002, and annually thereafter. Audience: Training is specifically for engineering, code enforcement and building safety (if they are responsible for inspecting construction sites). Purpose: Identify and describe best management practices (BMPs) that operate to reduce pollutant discharges associated with construction, including projects over and under 1 acre, by grading, clearing, and/or excavating, Approximate Date: November of 2005, or at the convenience of the City. Approximate Training Time: 3-4 hours. . IV. Illicit Connection and Discharge Detection and Elimination Permit Requirement: All Permittees shall train all targeted employees who are responsible for identification, investigation, termination, cleanup, and reporting of illicit connections and discharges. For Permittees with a population of less than 250,000 (2000 U.S. Census), training shall be completed no later than August 1, 2002. For Permittees with a population of 250,000 or more (2000. U.S, Census), training shall be completed no later than February 3, 2003. Furthermore. all Permittees shall conduct refresher trainino on an annual basis thereafter. Audience: Training is specifically for all municipal personnel who are primarily or secondarily responsible for reporting suspect or actual illicit connections or discharges. Purpose: Identify and describe best management practices (BMPs) that operate to reduce pollutant discharges associated with construction, including projects over and under 1 acre, by grading, clearing, and/or excavating, Approximate Date: Between now and Spring of 2005 or at the convenience of the City. Approximate Training Time: 3-4 hours. 2 EXHIBIT B 25 26 27 28 1 EXHIBIT B INSURANCE SCHEDULE 2 3 TECS Environmental Compliance Services shall provide proof of insurance including, but not limited to, a standard certificate of insurance, in at least the following amounts and coverage (combined single limit permitted): ' 4 5 I. Coverage and Limits Bodily Iniury Property Damage Each Person Each Accident Each Accident 6 7 Hazards 8 Automobile Liability Owned Automobiles Hired Automobiles Non-Owned Automobiles Workers' Compensation Employers' Liability $ Statutory $1.000.000 per employer . $ 500,000 $ 500,000 $ 500.000 $1,000,000 $1,000,000 $1.000.000 $ 500,000 $ 500,000 $ 500.000 9 10 11 12 II. General and Professional Liability 13 General Liability Premises Operations Elevators (if applicable) Independent Contractors Products - Completed Operations Contractual Liability Professional Liability $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1.000.000 $1.000.000 $2,000,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000 $2.000.000 $1.000.000 $1,000,000 ' $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1.000.000 $1.000.000 14 15 16 17 18 a, The general liability policy shall contain the following special endorsements which shall be noted on or attached to the standard certificate of insurance: 19 1. An endorsement naming the City ofVemon, its officers, and employees as additional insureds under the policy. An endorsement providing the City of Vemon thirty (30) days notice of cancellation or material reduction of coverage, An endorsement providing coverage for all operations under this Agreement. Such other endorsement as may be required by addendum hereto. 20 21 .2. 22 3. 4. 23 24 b. In addition to the above, the Consultant shall provide such further proof of insurance documentation as the City deems necessary. EXHIBIT "B" SUPPORTING DOCUMENTS 1 AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES '- BETWEEN THE CITY OF VERNON AND TECS ENVIRONMENTAL COMPLIANCE SERVICES, INC. 2 3 4 THIS AGREEMENT is made, entered into and executed in 5 duplicate originals, either copy of which may be considered and used as the original hereof for all purposes, as of this J~~ day of 6 7 February, 2005, in the City of Vernon, California, 8 BY AND BETWEEN THE CITY OF VERNON, (hereinafter referred to as the "City") 4305 Santa Fe Avenue Vernon, California 90058 9 10 11 AND TECS ENVIRONMENTAL COMPLIANCE SERVICES, INC. (hereinafter referred to as "Consultant") 106 South Mentor Avenue, Suite 125 Pasadena, California 91106 12 13 14 15 RECITALS 16 WHEREAS, the City is a co-permittee with Los Angeles County in Municipal Storm Water Permit Order No. 96-054; and WHEREAS, all storm water permittees are required to comply with the National Pollution Discharge Elimination System ("NPDES") 17 18 19 20 requirements; and 21 WHEREAS, in order to satisfy NPDES requirements, the City 22 will have to continue its existing compliance program; and 23 WHEREAS, the NPDES requirements are very complex and have 24 recently become increasingly more complex with the issuance of a new 25 permit on December 13, 2001; and 26 WHEREAS, Consultant has expertise in the area of 27 environmental compliance, including NPDES compliance; and 28 WHEREAS, Consultant has assisted the City with meeting its 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 compliance requirements including those established by the State Water Quality Control Board; and WHEREAS, it remains more cost effective to have Consultant assist the City in the implementation and administration of its NPDES compliance program; and WHEREAS, the City desires to continue to retain the services of Consultant; and WHEREAS, Consultant submitted a proposal to the City dated August 23, 2004 (hereinafter referred to as "the Proposal"), which includes a description of the proposed services and a cost of the services for the 2004-2005 permit year; and WHEREAS, Consultant represents that it is qualified to perform such services under this Agreement for Professional Consulting Services (hereinafter referred to as "the Aqreement"). NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET FORTH HEREIN: I. Scope of Services. Consultant shall perform services as outlined in the Proposal, which is attached hereto as Exhibit A and incorporated by reference. Consultant shall provide said services at the time, place, and in the manner specified in the Proposal, subject to the direction of the City, through its staff, as may be provided from time to time. Such services shall include the followings identified tasks: (1) Program Management, (2) Development Planning, (3) Development Construction, (4) Illicit Connection/Discharge, (5) Public Agency Program, (6) Public Information, (7) TMDL Compliance and (8) Web Site Development. It is understood and agreed that in the event of a conflict between the Proposal and this Agreement, the -2- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 terms of this Agreement shall prevail. Consultant agrees that all services provided will be conducted by the principal and, if staff members or subcontractors are used, their work will be under the supervision of the principal. Consultant shall undertake and carryon the work diligently to conclusion, using that standard of care, skill, and diligence normally provided by professional person in the performance of such services. II. Time of Performance. Consultant's services herewith shall commence upon signing of this Agreement and shall be completed according to the schedule set forth in the Proposal, unless otherwise terminated or extended. III. Compensation. 1. Services. The City shall compensate Consultant for actual effort expended on a time and material basis in accordance with the fee schedule set forth in the Proposal. The total compensation shall not to exceed Thirty-Eight Thousand Dollars ($38,000.00) for the 2004-2005 permit year. 2. Expenses. Expenses may be billed but only if given advance approval in writing by the City Administrator. IV. Method of Payment. Within thirty (30) days after the last day of any month in which services have been performed or costs incurred hereunder, Consultant shall submit an invoice to the City stating the amount due Consultant. The invoice shall also contain an itemization of services rendered for which compensation is due (i.e., the services performed, the date the services were performed, the number of hours spent and by whom), directly related job expenses and charges. -3- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Payment of the invoice shall be made after acceptance and approval by the City within thirty (30) days. In the event that Consultant is allowed to use subcontractors, Consultant shall be responsible for paying any sub- contractors used in the performance of this Agreement. Sub- contractors shall not bill City directly. V. Changes and Extra Services. The City reserves the right to request changes in the services to be performed by Consultant. All such changes shall be incorporated in written change orders executed by the City and Consultant that shall specify the changes ordered and the adjustment of compensation and completion time required thereof. Any services added to the scope of this Agreement by a change order shall be executed under all applicable conditions of this Agreement. No claim for additional compensation or extension of time shall be recognized unless contained in a duly executed change order. VI. Confidential Information 1. Access to Confidential Information. The City may provide Consultant and/or its subcontractors with, or allow Consultant access to, certain information not available to the public concerning the City, or businesses located in the City. The information may include company information, taxes, sales, value of assets, or other such information. All such information shall be known as ~Confidential Information" and may not be used to circumvent the responsibility of either party to this Agreement. 2. No Disclosure. Except as expressly permitted, Consultant and/or its subcontractors shall not disclose, permit the -4- 1 2 3 4 5 6 7 8 9 10 ~1 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 disclosure of, release, disseminate, or transfer, whether orally or by any other means, any part of such Confidential Information to any other person or entity, whether corporate, governmental, or individual, without the express prior written consent of an authorized representative of the City. Consultant and/or its subcontractors shall return any written Confidential Information, and all copies made of such items, to the City upon the City's written request, but in any event not later than the date that Consultant has performed all services to be performed pursuant to this Agreement. Consultant hereby agrees that such Confidential Information and any documents provided may be used by Consultant and/or its subcontractors only as authorized by the City. Contractor shall include a contract provision in its contracts with subcontractors that binds the subcontractors to this non-disclosure requirement. . Consultant shall take reasonable measures to avoid any disclosure of any such Confidential Information to any unauthorized person. 3. Court Ordered Disclosure. Consultant shall immediately notify the City of any court order or subpoena requiring disclosure of Confidential Information, and shall cooperate with the City's legal counsel in responding to any such order or subpoena. Consultant may only disclose Confidential Information required to be disclosed pursuant to court order or subpoena after legal counsel has exhausted any lawful and timely appeal or challenge. 4. Remedies. In addition to any other remedies that it may have at law or in equity, the City shall be entitled to a temporary and permanent injunction by a court of competent jurisdiction against any breach or threatened breach of the Confidential Information provisions of this Agreement. Consultant -5~ 1 acknowledges that in case of such breach or threatened breach, the 2 City would have no adequate remedy at law. 3 VII. Indemnity and Insurance. 4 1. Indemnification of City. Consultant shall 5 indemnify, defend, protect and hold the City and its officers, agents 6 and employees, free and harmless from and against any and all claims, 7 demands, losses, damages, liabilities, fines, charges, penalties, 8 orders, judgments, and all costs and expenses incurred in connection 9 therewith, including reasonable attorney's fees and costs of defense 10 arising out of the negligent services performed under this Agreement, 11 except to the extent arising from or caused by the negligence or 12 willful misconduct of City, its officers, agents or employees. 13 2. Insurance. Prior to commencing work hereunder, 14 Consultant shall provide the City with proof of insurance providing 15 and maintaining the coverage and endorsements set forth in the 16 Insurance Schedule attached hereto as Exhibit "B" and made a part 17 hereof by reference. Said proof of insurance shall also provide that 18 said policy or policies shall not be cancelled or materially reduced 19 in coverage without giving at least thirty (30) days prior written 20 notice to the City. 21 If Consultant employs subcontractors as part of the 22 Services rendered, Consultant's protective coverage is required. 23 Consultant shall not permit a subcontractor or vendor to perform work 24 on City premises unless and until a certificate of insurance is 25 obtained showing that such subcontractor or vendor has worker's 26 compensation coverage. 27 Consultant may include all subcontractors as insureds 28 under its own policy or shall furnish separate insurance for each -6- 1 subcontractor, meeting the requirements set forth herein. 2 VIII. General Provisions. 3 1. Independent Contractor. At all times during the 4 term of this Agreement, Consultant shall be an independent contractor 5 and shall not be an employee of the City. The City shall have the 6 right to control Consultant only insofar as the results of 7 Consultant's services rendered pursuant to this Agreement; however, 8 the City shall not have the right to control the means by which 9 Consultant accomplishes services rendered pursuant to the Agreement 10 except to the extent that such services involve the use of the City's 11 property or Confidential Information. 12 2. Consultant not Agent. Except as the City may 13 specify in writjng, Consultant shall have no authority, express or 14 implied, to act on behalf of the City in any capacity whatsoever as 15 an agent. Consultant shall have no authority, expressed or implied, 16 pursuant to this Agreement to bind the City to any obligation 17 whatsoever. 18 3. Products of Consulting. 19 a. All products of consulting services produced 20 by Consultant or its subcontractors, with the exception of computer 21 software that may be developed by Consultant, shall become the 22 property of the City and the original copies shall be delivered to 23 the City before the end of the performance of this Agreement. Copies 24 of all vicinity maps, field summary reports, field memoranda, field 25 and laboratory test results, and final reports shall be made 26 available to the City. Computer software shall remain the property of 27 Consultant and/or its subcontractors, except for the City's continued 28 right to use said software at no extra cost. -7- 1 b. All samples shall remain the property of the 2 City, and the City shall promptly at its cost remove and lawfully 3 dispose of samples, cuttings and hazardous materials, unless 4 otherwise agreed in writing. If appropriate, Consultant shall 5 preserve samples obtained for the project for not longer than sixty 6 (60) days after the issuance of any document that includes the data 7 obtained from those samples. 8 4. Assignment and Subcontracting Prohibited. 9 Consultant may not assign or subcontract any right or obligation 10 pursuant to this Agreement except with the express written consent of 11 the City. Any other attempted or purported assignment of any right 12 or obligation pursuant to this Agreement shall be void and of no 13 effect. 14 5. Termination. This Agreement may be terminated by 15 the City without cause on fifteen (15) days written notice to 16 Consultant. Consultant shall be entitled to the compensation earned 17 by it prior to the date of the termination notice, plus compensation 18 for authorized work performed during the fifteen-day notice period in 19 the termination notice. 20 6. Notices. Notices to the parties, unless 21 otherwise requested, in writing shall be sent to the addresses listed 22 on the first page of this Agreement. 23 7. Recitals. All recitals are incorporated by 24 reference. 25 8. Entire Agreement. This Agreement constitutes the 26 complete and final expression of the agreement of the parties and is 27 intended as a complete and exclusive statement of the terms of their 28 agreements and supersedes all prior and contemporaneous offers, -8- 1 promises, representations, negotiations, discussions, communications 2 and agreements which may have been made in connections with the 3 subject matter hereof. All exhibits are incorporated by reference. 4 Consultant represents that in entering into this Agreement, it has 5 not relied on any previous representations or understandings of any 6 kind or nature. 7 9. Governing Law. The validity, interpretation and 8 performance of this Agreement shall be controlled and construed under 9 the laws of the State of California as enacted and in force at the 10 time this Agreement if fully executed. 11 10. Benefit of Agreement. This Agreement shall bind 12 and benefit the parties hereto and their heirs, successors, and 13 permitted assigns. 14 11. Waiver. Any waiver at any time by either party 15 of its rights with respect to a default under this Agreement, or with 16 respect to any other matters arising in connection with this 17 Agreement, shall not be deemed a waiver with respect to subsequent 18 default or other matter. 19 12. Amendment. All changes or modifications to this 20 Agreement shall be in writing stating that it is an amendment to this 21 Agreement and shall be signed by the parties or their duly authorized 22 agents. This Agreement shall not be modified through course of 23 dealing, usage or trade. 24 13. Forum Selection. Any action brought relating to 25 this Agreement shall be brought and held exclusively in a State Court 26 in the County of Los Angeles, California. 27 14. Force Majeure. Neither Party shall be considered 28 to be in default in any of its obligations under this Agreement when -9- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 a failure of performance shall be due to an uncontrollable force. The term "uncontrollable force" shall mean any cause beyond the control of the party affected, including, but not restricted to, flood, earthquake, storm, fire, lightening, epidemic, war, riot, civil disturbance or disobedience, labor dispute, labor material shortage, sabotage, federal, state, or municipal action, statute, ordinance, or regulation, embargoes of the United States Government or any other government, which by exercise of due diligence such party could not reasonably have been expected to avoid and by exercise of due diligence has been unable to overcome. Either party rendered unable to fulfill any of its obligations under this Agreement by reason of an uncontrollable force, shall give written notice within five (5) business days of such fact to the other party and shall exercise due diligence to remove such inability with all reasonable dispatch. 15. Conflicts of Interest. In the event that a potential conflict should arise between the interests of City and the interests of anyone of Consultant's other clients, during Consultant's performance of services under this Agreement, Consultant shall notify City of such potential conflict. Notice of the existence of a potential conflict of interest shall be given in writing to City within ten (10) days of the perceived conflict. The conflict of interest letter shall specify when the potential conflict arose, the identity of the other party(ies) and the facts that give rise to the potential conflict. In the event that a potential conflict of interest is deemed by City to be an actual conflict of interest, City may, at its discretion, terminate this Agreement immediately. -10- 1 16. Interests of Consultant. 2 Consultant affirms that it presently has no interest 3 and shall not have any interest, direct or indirect in any real 4 property in City or any other interest, which would conflict in any 5 manner with performance of the services contemplated by this 6 Agreement. No person having such interest shall be employed by or be 7 associated with Consultant. 8 17. Partial Invalidity. Wherever possible, each 9 provision hereof will be interpreted in such manner as to be 10 effective and valid under applicable law, but in case anyone or more 11 of the provisions contained herein will, for any reason, be held to 12 be invalid, illegal or unenforceable in any respect, such provision 13 will be ineffective to the extent, but only to the extent of such 14 invalidity, illegality or unenforceability without invalidating the 15 remainder of such provision or provisions or any other provision 16 hereof, unless such a construction would be unreasonable or contrary 17 to the parties' intent as expressed in this Agreement. 18 / / / 19 / / / 20 / / / 21 / / / 22 / / / 23 / / / 24 / / / 25 / / / 26 / / / 27 / / / 28 / / / -11- 1 IN WITNESS WHEREOF, the parties have caused this Agreement 2 to be executed by and through their authorized officers on the date, 3 month and year first written above. 4 5 THE CITY OF VERNON 6 , ~ By: ..,. ~ -z..;, ~~~, -ayor ATTEST: '------' By: A--/~ BRUCE V. MALKENHORST, City Clerk 7 8 9 10 11 12 APPROVED AS TO FORM: By: L~~ ERIC T. FR SCH, ~ Attorney 13 14 15 TECS ENVIRONM~L COMPLIANCE /~~ES, IJ>1~/ BtJi:it . Name: 'I /AA/~ Ti tle: PIl.I;rI VUfal2~/t1 16 17 18 19 20 21 22 Name : ~U I^,/ Titlef/LGJ/p~ S6t~7W...., , 23 24 25 26 27 28 -12- ~~""$.~.-,"" /' ~... I . . \ ~. . '" ) ''', ,..,./ ..------- . TEe S IE n vir 0 n me n t a I Com p I i a nee S e r y ice s 106 South Mentor Avenue - Suite 125. Pasadena, CA 9IJ06 (626) 396-9424 · fax (626) 396-1916 August23,2004 Mr. Woody Natsuhara i Assistant Director 'of Community$ervices City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 RECEIVED AUG 2 5 200\ , Community Services Subject: Proposal to Provide Municipal NPDES Compliance $e,rvices Dear Mr. Natsuhara: TEes Environmental is pleased to propose its service~ to assist ,the City of I Vernon comply with municipal NPDES permit requirements for, the 2004-2005 . permit year. TECS proposes to perform the tasks specified in the attached proposal for a'not-to-exceed cost of $30,000 to $38,000. The variance in cost is due to optional tasks that the City may wish TEes. Environmental to perform. Such optional tasks. include developing a runoff pollution prevention web site that would facilitate implementation of a number of program task~, including development construction, development construction, illicit connection/discharge reporting and response, and public education/information outreach. Tharik you once again for giving TECS Environmental the opportunity to propose its services to you. I look forward to discussing this proposal with you more fully in the near future. Q;le(ZJ -.J Ray Tahir o o o o o ..- "000 <1>._ .cOO (J) cu '-.0 20) CU e: 3:'0 09> ~e: WO e: O)cu c c: "00 :J-._ O' c.B .- <1> UJ _ O)UJ co. +:;0 <1>.c <1>UJ E~ ~ ~ o - 'C "E CU cu > 0 "0.0 C<1> <1>..... ~cu c(t) o o o o LO Y7 ~ .... co ~ , E cu L. 0> e 0. ~ E <1> C. 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Municipal Agency Program Training (optional for this permit year because training was already provided which met the minimum requirement). Permit Requirement: Each Permittee shall, no later than August 1, 2002, train their employees in targeted positions, whose interactions, jobs, and activities affect storm water quality regarding the requirements of the storm water management program. Permittees may train more frequently as an option. . Audience: Training is specifically for municipal employees engaged in the following maintenance- related activities: sewer, storm drain, vehicle and other equipment, park, landscaping, and swimming pool maintenance. \. Purpose: Identify and describe best management practices (BMPs) that operate to reduce pollutant discharges associated with the above municipal activities. Approximate Date: Between Spring and Summer of 2005 or at the convenience of the City. Approximate Training Time: 3-4 hours. /I, Development Planning Training (BMP-oriented) Permit Requirement: Each Pennittee shall train its employees in targeted positions (whose jobs or activities are engaged in development planning) regarding the development planning requirements on an annual basis beginning no later than August 1, 2002, and more frequently if necessary. For Pennittees with a population of 250,000 or more (2000 U.S. Census), training shall be completed no later than February 3, 2003. Audience: Training is specifically for public works, planning, building and safety, engineering, and code enforcement personnel (if enforcement includes construction sites). Purpose: Identify and describe best management practices (BMPs) that operate to reduce pollutant discharges associated with specific types of completed construction projects. Approximate Date: November of 2005 or at the convenience of the City. Approximate Training Time: 3-4 hours. 1 III. Development Construction Training (BMP-oriented) Permit Requirement: Each Permittee shall train employees in targeted positions (whose jobs or activities are engaged in construction activities including construction inspection staff) regarding the requirements of the storm water management program no later than August 1, 2002, and annually thereafter. Audience: Training is specifically for engineering, code enforcement and building safety (if they are responsible for inspecting construction sites). Purpose: Identify and describe best management practices (BMPs) that operate to reduce pollutant discharges associated with construction, including projects over and under 1 acre, by grading, clearing, and/or excavating. Approximate Date: November of 2005, or at the convenience of the City. Approximate Training Time: 3-4 hours. IV. Illicit Connection and Discharge Detection and Elimination Permit Requirement: All Permittees shall train all targeted employees who are responsible for identification, investigation, termination, cleanup, and reporting of illicit connections and discharges, For Permittees with a population of less than 250,000 (2000 U.S. Census), training shall be completed no later than August 1, 2002. For Permittees with a population of 250,000 or more (2000. U.S, Census), training shall be completed no later than February 3, 2003. Furthermore. all Permittees shall conduct refresher traininQ on an annual basis thereafter. Audience: Training is specifically for all municipal personnel who are primarily or . secondarily responsible for reporting suspect or actual illicit connections or discharges, Purpose: Identify and describe best management practices (BMPs) that operate to reduce pollutant discharges associated with construction, including projects over and under 1 acre, by grading, clearing, and/or excavating. Approximate Date: Between now and Spring of 2005 or at the convenience of the City, Approximate Training Time: 3-4 hours. 2 . '. 1 EXHIBIT B INSURANCE SCHEDULE 2 3 TECS Environmental Compliance Services shall provide proof of insurance including, but not limited to, a standard certificate of insurance, in at least the following amounts and coverage (combined single limit permitted): 4 5 I. Coverage and Limits Bodily Injury Property Damage Each Person Each Accident Each Accident 6 7 Hazards 8 Automobile Liability Owned Automobiles Hired Automobiles Non-Owned Automobiles VVorke~ICompensation Employers' Liability $ Statutory $1.000.000 per employer $ 500,000 $ 500,000 $ 500.000 $1,000,000 $1,000,000 $1.000.000 $ 500,000 $ 500,000 $ 500.000 9 10 11 12 II. General and Professional Liability 13 General Liability $1,000,000 $2,000,000 $1,000,000 14 Premises Operations $1,000,000 $2,000,000 $1,000,000 Elevato~ (if applicable) $1,000,000 $2,000,000 $1,000,000 15 Independent Contractors $1,000,000 $2,000,000 $1,000,000 Products - Completed Operations $1,000,000 $2,000,000 $1,000,000 16 Contractual Liability $1.000.000 $2.000.000 $1.000.000 17 Professional Liability $1.000.000 $1.000.000 $1.000.000 18 a, The general liability policy shall contain the following special endorsements which shall be noted on or attached to the standard certificate of insurance: 19 1. An endorsement naming the City of Vernon, its officers, and employees as additional insureds under the policy. An endorsement providing the City of Vernon thirty (30) days notice of cancellation or material reduction of coverage. An endorsement providing coverage for all operations under this Agreement. Such other endo~ement as may be required by addendum hereto. 20 21 .2. 22 3. 4. 23 24 b. In addition to the above, the Consultant shall provide such further proof of insurance documentation as the City deems necessary. 25 26 27 28 EXHIBIT "B"