Resolution No. 8683
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RESOLUTION NO. 8683
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND AUTHORIZING NOTICE INVITING
SEALED PROPOSALS OR BIDS FOR THE PURCHASE OF THREE
2005 CHEVROLET TAHOE VEHICLES FOR THE POLICE
DEPARTMENT
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7 WHEREAS, the Police Department has determined that it needs
8 to add three (3) automobiles to its existing fleet of patrol vehicles
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9 utilizing grant funds from the 2005 Citizens Option for Public Safety
10 Program; and
11 WHEREAS, the Police Department has determined that Chevrolet
12 Tahoe vehicles, police package, are the best vehicles to meet its
13 needs; and
14 WHEREAS, on February 16, 2005, the Finance Committee
15 considered the recommendation of Bruce V. Malkenhorst, Director of
16 Finance, dated February 3, 2005, that authority be granted for the
17 Purchasing Agent, or his designee, to seek formal bids for the purchase
18 of three (3) 2005 Chevrolet Tahoe vehicles with the Police Package; and
19 WHEREAS, a bid specification for the purchase of the 2005
20 Chevrolet Tahoe vehicles with the Police Package has been presented to
21 the City Council of the City of Vernon; and
22 WHEREAS, the City Council of the City of Vernon has
23 determined that it is in the best interests of the City of Vernon that
24 bids be solicited in accordance with the Vernon City Code.
25 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
26 CITY OF VERNON AS FOLLOWS:
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SECTION 1:
The City Council of the City of Vernon hereby
28 finds and determines that the recitals contained hereinabove are true
1 and correct.
2 SECTION 2: The bid specification, which is attached hereto
3 as Exhibit A and incorporated by reference, is hereby approved by the
4 City Council of the City of Vernon.
5 SECTION 3: The City Clerk of the City of Vernon is hereby
6 directed to give notice, in writing, inviting sealed proposals or bids
7 for the purchase of three (3) 2005 Chevrolet Tahoe vehicles with the
8 Pol~ce Package, in accordance with the bid specification, and in
9 accordance with this resolution.
10 SECTION 4: There being no newspaper of general circulation
11 printed, published or circulated in the City of Vernon, the City Clerk
12 is hereby directed to post said notice, or cause the same to be
13 posted, in three of the most public places in the City of Vernon, to
14 wit: the northwest corner of 38th Street and Santa Fe Avenue, the
15 northeast corner of Leonis Boulevard and Pacific Boulevard, and on the
16 bulletin board in the lobby of the City Hall of the City of Vernon,
17 located at 4305 Santa Fe Avenue, in said City.
18 SECTION 5: The City Clerk of the City of Vernon is hereby
19 directed to post said notice forthwith and the first posting of said
20 notice shall be at least ten (10) days before the opening of the bids
21 for the proposed contract. Said notice shall provide that sealed
22 proposals or bids will be received by the City of Vernon at the office
23 of the City Clerk, or his designee, at the City Hall, 4305 Santa Fe
24 Avenue, Vernon, CA 90058-0805.
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SECTION 6:
The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and
thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this 16th day of February, 2005.
~"Mt..-/,
...-' EONIS C. MAL RG, yor
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ATTEST:
/---- /~
BRUCE V. MALKENHORST, City Clerk
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STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
ss
I, BRUCE V. MALKENHORST, City Clerk of the City of Vernont do
hereby certify that the foregoing Resolution, being Resolution No.
8683, was duly adopted by the City Council of the City of Vernon at a
regular meeting of the City Council duly held on Wednesday,
February 16, 2005, and thereafter was duly signed by the Mayor of the
City of Vernon.
(SEAL)
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BRUCE V. MALKENHORST, City Clerk
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, .
EXHIBIT
A
Vernon Police Department
Patrol Vehicle
SPECIFICATIONS
GENERAL
The vehicle covered by this specification is for the purchase of three (3)
Chevrolet Tahoe's, 2005, 2 WD, Police Package (PPV) vehicles and shall be
supplied as specified from the manufacturers new, unused and latest model
complete with all necessary equipment and accessories.
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The vehicles shall be delivered completely assembled and ready to operate. All
equipment normally furnished, as a standard shall be included. All separate units
or components shall be new, unused, installed connected and delivered in good
operating order.
The subject vehicle's shall conform in all respects and be equipped to operate
legally on California State Highways as specified in the California Motor Vehicle
Code. The vehicles shall meet all California State and Federal safety and
emission standards when delivered to the City of Vernon.
The successful bidder shall submit in detail a final draft. of all specifications for
final approval by the City of Vernon and the Vernon Police Department prior to
purchase.
All bids submitted shall include sufficient associated literature as required to fully
describe and detail the items under consideration. This should include
photographs, performance charts, components list, dimensional drawings, etc.
The bidder shall clearly state any changes, exceptions or substitutions of
equivalent equipment/materials.fo these specifications
The. successful bidder will arrange to demonstrate a similarly equipped 2005
Chevrolet Tahoe, with Police Package (PPV), prior to purchase.
Whenever materials or equipment are specified or described in the specifications
by using the name of proprietary item or name of a particular manufacture,
fabricator, supplier of distributor, the naming of the item is intended to establish
the type, function and quality required. Unless the name is followed by words
indicating that no substitution is permitted, materials or equipment of other
manufacturers, fabricators, suppliers or distributors may be accepted by the City
of Vernon if sufficient information is submitted prior to the purchase by the
contractor to aI/ow the City of Vernon to determine that the material or equipment
proposed is equivalent to the named. The term "equivalent" as used in this
specification, means "authorized equivalent" and acceptance of the "equivalent"
is subject to the approval of the City of Vernon.
Warranties:
The manufacturers warranties on the vehicle and any added equipment shall be
delivered to the City of Vernon without waiver by the city of any recourse under
California law.
Installation
No instal/ation is needed on this bid.
Inspection
The bidder shall arrange for a pre-delivery inspection and right of refusal by the
City of Vernon Police Department.
Delivery Date
All bidders shall provide a date to deliver the vehicle. It is of utmost concern to
the City of Vernon that the quoted delivery date be met.
Any delay in the delivery shall be immediately reported in writing to the
purchasing agent with a copy to the Police Department representative, Captain
Towles. Any change in the original quoted delivery date is subject to the
approval by the City of Vernon.
The City of Vernon reserves the right to cancel the purchase order for non-
performance of delivery by the quoted date at no cost or obligation to the City of
Vernon.
Delivery
The vehicles shall be delivered to 4305 S. Santa Fe Avenue, Vernon, California,
90058. The vehicle shall be ready for immediate and safe operation, having had
completed any necessary vehicle registration documentation. The invoice, any
necessary vehicle registration documentation, warranty information, and manuals
must accompany delivery. Delivery shall be Monday - Thursday from 0800 _
1400 and a forty-eight hour notice must be given to Captain Towles.
This vehicle request is not a special order and should be the same type of
vehicle that is readily available to the general public.
Description
2005 Chevrolet Tahoe, Police Package (PPV), model CC15706 (black & white)
Vehicle Specifications
See attached pages.
Standard Equipment List
.
See attached pages.
EPA Fuel Rating
City 15/ Highway 19 (5;3L flex-fuel engine / 4-speed automatic transmission)
Safety
4-wheel antilock brakes
Frontal dual-stage driver and front right passenger air bags, which includes
Passenger Sensing System (front passenger air bag status on inside rearview
mirror)
Side-impact air bags for driver and front right passenger
3-point driver and front passenger seatbelts and all other seating positions
except the center seating position in first and third row seats, which are lap belts
only
Daytime running lamps, includes automatic exterior lamp control
Contract
The vendor shall be required to execute a vehicle purchase contract in
substantially the same form as the draft contract attached hereto.
SERVICE MANUALS
Vendor to provide the following service manuals
MECHANICAL
REPAIR
EMISSIONS
ELECTRICAL
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VEHICLE PURCHASE CONTRACT
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9 AND
THIS CONTRACT is made, entered into and executed in duplicate originals, either copy of
which may be considered and used as the original ~ereof for all purposes, as of this _ day of
,20_, in the City of Vernon, County of Los Angeles, California
BY AND BETWEEN
THE CITY OF VERNON (hereinafter
referred to as the "City")
4305 Santa Fe Avenue
Vernon, CA 90058
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CONTRACTOR.
(hereinafter referred to as "
")
WHEREAS, the City is in need of a
Department; and
Vehicle for its
14 WHEREAS, on
, 20_, the City issued Bid No._ which sets forth
vehicle required by the City; and
, 20_, CONTRACTOR responded to Bid No.
; and
15 specifications for the
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WHEREAS, on
WHEREAS, the City has accepted the bid of CONTRACTOR which is attached hereto as
18 Exhibit "A" and incorporated herein by reference and desires to purchase the
from
19 CONTRACTOR.
20 NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET
21 FORTH HEREIN:
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1.
Purchase. CONTRACTOR agrees to sell to the City a
23 Vehicle, which meets the specifications contained in City of Vernon Bid No. _ , dated
-24 20_, and which is consistent with CONTRACTOR's Bid of
25 Documents"), which is attached hereto as Exhibit "A."
(collectively, the "Bid
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2.
Price. Consistent with its Bid, CONTRACTOR agrees to sell and deliver,
27 subject to fmal inspection by the City,
Vehicle for the total sum of
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Dollars and
Cents ($
), including tax
1 and final inspection.
2 3.
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4 purchase of the vehicle.
5 4.
Payment Terms. The City agrees to pay CONTRACTOR a total of
Dollars and _ Cents ($
(further terms).
Warranties. CONTRACTOR shall provide, at a minimum, a three (3) year
), including tax, for the
6 factory bumper-to-bumper warranty covering parts and labor to begin upon acceptance of the
7 by the City. All manufacturers' warranties, and any other warranties made. applicable
8 by law, shall apply to the City's purchase of the above-referenced
Vehicle.
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5.
General Provisions.
A. Governing Law. The laws of the State of California shall govern the
rights, obligations, duties and l,iability of the parties to this Contract and shall also govern the
interpretation of this Contract.
B. Notices. Notices to the parties, unless otherwise requested in writing,
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14 shall be sent to:
15 City:
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18 CONTRACTOR:
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THE CITY OF VERNON
ATTN: DOLORES JAUNZEMIS, PURCHASING
CITY ADMINISTRATOR
4305 SANTA FE AVENUE
VERNON, CA 90058-0805
ATTN:
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6.
Entire Agreement. This Contract is the entire agreement of the parties,
22 CONTRACTOR represents that in entering into this Contract, it has not relied on any previous
23 representations or understandings of any kind or nature.
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7.
Benefit of Agreement. This Contract shall bind and benefit the parties hereto
25 and their heirs, successors, and permitted assigns.
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8.
Forum. Any dispute related to this Contract shall be adjudicated in a state
27 court serving the County of Los Angeles, California.
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9.
Arbitration. The parties agree that any and all disputes arising out of or in
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relation to this Contract, including without limitation any action in tort, shall be resolved exclusively,
finally and conclusively by arbitration in Los Angeles County, California under the auspices of and
pursuant to the rules of the Judicial Arbitration & Mediation Services Inc. (JAMS). Each party will
select an arbitrator. Those two arbitrators will then select a third. The three-member panel will make
the final decision. All decisions of the arbitrators shall be in writing, and the arbitrators shall provide
written reasons for their decision. The arbitration decision shall be final and binding on the parties.
Notwithstanding the foregoing, the parties shall be permitted to access the court system to enforce any
arbitration award or to obtain injunctive relief. The exclusive jurisdiction and venue for any such action
shall be the Superior Court of California, Los Angeles County. Any and all contracts between
Contractor and any subcontractor relating to this Agreement shall include the same arbitration clause.
IN WITNESS WHEREOF, the parties have caused this Contract to be executed by and
through their authorized officers on the date, month and year first written above.
CITY OF VERNON
By:
LEONIS C. MALBURG, Mayor
ATTEST:
BRUCE V. MALKENHORST, City Clerk
APPROVED AS TO FORM:
ERIC T. FRESCH, City Attorney
CONTRACTOR
By:
Title:
By:
Title:
-3-
Prepared For:
Danny Calleros
City of Vemon Police Department
Prepared By:
Marilyn Fisher
Chevrolet Tahoe Police Vehicle 4dr CC15706
VEHICLE DETAILS
STANDARD EQUIPMENT. CC15706 4dr
EPA FUEL ECONOMY RA TINGS
· City 15/hwy 19 (5.3l flex-fuel engineJ4-speed auto trans)
EXTERIOR
· Identifier. Police Vehicle, utilized to identify a vehicle as a policelfire for marketing. order-build process and emission
certification purposes. (Must be specified.)
· Luggage rack, delete
· Bumper, front, chrome
· Bumper, rear, chrome step, includes pad
· Air dam, Gray
· Air dam extension, delete
· Moldings, bodyside
· Grille, painted (Upgradeable to(V22) Grille. chrome surround.)
· Headlamps, dual halogen composite, includes ftash-to-pass feature and automatic lamp control
· Daytime running lamps, includes automatic exterior lamp control
· Mirrors. outside rearview. foldaway, power adjustable, heated
· Glass, Solar-Ray deep tinted (all windows except light tinted glass on windshield. driver and front passenger)
(Substitutable to (ANJ) Glass, non-deep tinted)
· Wipers, anti-lift driver and passenger, intermittent, front wet-arm with pulse washers
· Door handles. Matte Black
· Body, liftgate with liftglass, rear door system, includes rear-window wiperlwasher
Report content is based on current data version referenced. Any performance-related calculations are offered solely as
guidelines. Actual unit performance will depend on your operating conditions.
GM AutoBook, Data Version: 94.4, Data updated 12/14/04
@Copyright 1986-2002 Chrome Systems Corporation. All rights reserved.
Customer File:
December 21. 200412:21:50 PM
Page 1
Prepared For.
Danny Calleros
City of Vernon Police Department
Prepared By:
Marilyn Fisher
Chevrolet Tahoe Police Vehicle 4dr CC15706
VEHICLE DETAILS
STANDARD EQUIPMENT - CC15706 4dr
INTERIOR
· Seats, front Custom Cloth reclining buckets, includes adjustable head restraints, inboard armrests, 6-way power
adjustable driver seat and reck storage pockets
· Seats, 2nd row vinyl with front cloth, provides cloth front seats with power driver-side but retains standard vinyl trim
on 2nd row seats.
· Console delete, deletes the floor console that is included with bucket seats.
· Floor covering, rubberized vinyl, Black
· Steering column, Tilt-Wheel, adjustable, includes brake/transmission shift interlClCk
~ Steering wheel, steel sleeve, includes theft-deterrent locking feature
. · Driver Message Center,'monitors vehicle systems including low fuel, transmission temperature, engine coolant,
security, oil level, oi.1 pressure and oil change
· Instrumentation, analog, includes "certified" speedometer with 140 mph scale in 1 mph increments, odometer with
trip odometer, fuel level, voltmeter, engine temperature, oil pressure and tachometer
· Tire pressure monitor (Indudes sensor to spare tire. Spare tire sensor programmed.)
· Warning tones, headlamps on, key-in-ignition, driver and right front passenger safety belt unfasten, turn signal on
· Windows, power, includes driver express-down and lockout features
· Door locks, power programmable, includes lockout protection
· Keyless entry, remote. includes 2 transmitters. panic button and content theft alarm
· OnStar, delete
· Cruise control, electronic with set and resume speed, includes telltale in instrument panel cluster
· Theft-deterrent system, PASS lock II
· Air conditioning, tn-zone, manual, individual climate settings for driver, right front passenger and rear passengers,
includes front and rear HVAC systems
· Heater and defogger, includes front and side window defoggers, rear passenger heating ducts and heater, rear
auxiliary
· Defogger, rear-window, electric
· Sound system, ETR AM/FM stereo indudes seek-and-scan, digital clock (Upgradeable to (U81) Sound system, ETR
AM/FM stereo with CD and cassette player or (9RO) Sound system, AMIFM stereo with cassette.)
· Sound system feature, 8-speakers
Report content is based on current data version referenced. Any perfonnance-related calculations are offered solely as
guidelines. Actual unit performance will depend on your operating conditions.
GM AutoBook, Data Version: 94.4, Data updated 12/14/04
@Copyright 1986-2002 Chrome Systems Corporation. All rights reserved.
Customer File:
December 21, 2004 12:21 :50 PM
Page 2
- . I
Prepared For:
Danny Cal/eros
City of Vernon Police Department
Prepared By:
Marilyn Fisher
Chevrolet Tahoe Police Vehicle 4dr CC15706
VEHICLE DETAILS
STANDARD EQUIPMENT - CC15706 4dr
· Radio suppression, braided brass straps attaching to various body locations
· Power outlets, auxiliary, 2 on i~strument panel, 1 in cargo area, 12-volt
· Power supply 12 volt
· Mirror, inside rearview. manual day/night
· Console; overhead mini, includes map lights and rear seat HVAC controls
· Headliner, cloth
· Visors, padded, driver and passenger side with cloth trim, extenders, illuminated vanity mirrors and corner storage
pockets on back of visors
· Assist handles, front passenger and outboard 2nd row seats
· Lighting. dome lamp, driver and passenger side door switch with delayed entry, cargo lamps, map lights in front and
2nd seat positions
· Ground studs, auxiliary, 2 per vehicle. rear compartment
Report content is based on current data version referenced. Any performance-related calculations are offered solely as
guidelines. Actual unit performance will depend on your operating conditions,
GM AutoBook, Data Version: 94.4, Data updated 12/14/04
OCopyright 1986-2002 Chrome Systems Corporation, All rights reserved.
Customer File:
December 21, 2004 12:21:50 PM
Page 3
. I
Prepared For:
Danny Calleros
City of Vernon Police Department
Prepared By:
Marilyn Fisher
'8 ~.~ .:
:, ~ ~'''D,,,::,
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",-::'''. ,'4:~:-~~-t.- -._. ~'{~'\~ ''':. .r... .J"\~"
Chevrolet Tahoe Police Vehicle 4dr CC15706
VEHICLE DETAILS
STANDARD EQUIPMENT - CC15706 4dr
MECHANICAL
· Engine, Vortec 5300 VB SFI Flex-Fuel capable of running on unleaded or up to 85% ethanol (295 HP [219.7 kW] @
5200 rpm, 335 lb.-ft. [452.3 N.!m] @ 4000 rpm)
.. Transmission, 4-speed automatic, electronically controlled with overdrive
.. lever, transmission selector with towlhaul mode, delete
.. Air deaner, high-capacity
.. Prop shaft, high-speed balanced, police-rated
.. Rear axle, 3.73 ratio
.. Rear wheel drive
.. Battery, single 770 CCA, provides a 770 CCA HD cranking battery, includes rundown protection and retained
accessory power
.. Alternator, 160 amps
.. Cooling, external transmission oil cooler, auxiliary, heavy~uty air-to-oil
.. Cooling, heavy-duty, high-capacity radiator and electric fans
.. Cooling, engine oil, auxiliary, heavy~uty oil-to-coolant
· Skid Plate Package, includes only aluminum front underbody shield starting behind front bumper and running to 1 st
cross-member, protecting front underbody and oil pan
.. Recovery hooks. front, frame-mounted
.. Recovery hook cover, delete
.. GVWR, 6400 Ibs. (2903 kg)
.. Suspension, heavy-duty, police-rated, front. independent torsion bar, and stabilizer bar and rear, multi-link with coil
springs
.. Tires, H-rated, P255170R16-109H
.. Tire. spare, full-size, located at rear underbody of vehide, blackwall
· Tire carrier, lockable, outside spare, winch-type mounted under frame at rear
.. Wheels, heavy-duty, 5 with heavy-duty bolt~n center caps on road wheels only
.. Steering, power
.. Brakes, 4-wheel antilock, 4-wheel disc, hydroboost
Report content is based on current data versiQn referenced. Any performance-related calculations are offered solely as
guidelines. Actual unit performance will depend on your operating conditions.
GM AutoBook, Data Version: 94.4, Data updated 12114/04
@Copyright 1986-2002 Chrome Systems Corporation. All rights reserved
Customer File:
December 21, 200412:21:50 PM
Page 4
~...1
Prepared For:
Danny Calleros
City of Vernon Police Department
Prepared By:
Marilyn Fisher
Chevrolet Tahoe Police Vehicle 4dr CC15706
VEHICLE DETAILS
STANDARD EQUIPMENT - CC15706 4dr
· Fuel capacity, approximate, 26 gallon (98 liters)
· Key, single, 2-sided, random GOde
SAFETY
· Brakes, 4-wheel antilock, 4-wheel disc, hydroboost
· Air bags, frontal, dual-stage, driver and right front passenger, includes Passenger Sensing System (front passenger
air bag status on inside rearview mirror) (ANlays use safety belts and proper child restraints, even with air bags.
Children are safer when properly secured in a rear seat. See the Owner's Manual for more safety information.)
· Air bags, side-impact, driver and right front passenger (Always use safely belts and proper child restraints, even with
air bags. Children are safer when properly secured in a rear seat See the Owner's Manual for more safety
information.)
· Safely belts, 3-point, driver and front passenger, in all seating positions except center seating position in 1st and 3rd
row which are lap only
· LATCH system, (Lower Anchors and Top tethers for CHildren) for child safety seats
· Daytime running lamps, includes automatic exterior lamp control
Report content is based on current data version referenced, Any performance-related calculations are offered solely as
guidelines. Actual unit performance will depend on your operating conditions.
GM AutoBook, Data Version: 94.4, Data updated 12/14104
OCopyright 1986-2002 Chrome Systems Corporation. All rights reserved.
Customer File:
December 21, 200412:21:51 PM
Page 5
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SUPPORTING
DOCUMENTS
AFFIDAVIT OF POSTING
STATE OF CALIFORNIA )
COUNTY. OF LOS ANGELES) ss
CITY OF VERNON )
I, Sharon Johnson, of the City of Vernon do hereby certify
that I did, on the 22nd of February 2005, post three (3)
copies of:
Notice Inviting Sealed Proposals (Bids) for
Bid #1438 (3) 2005 Chevrolet Tahoes, 2WD Police
Package, for the Police Department
One in each of the following places, to wit: on the
bulletin board in the lobby of the City Hall of the City of
Vernon located at 4305 Santa Fe Avenue; at the northwest
corner of 38th Street and Santa Fe Avenue; the northeast
corner of Leonis Blvd. and Pacific Blvd., all in said City,
there being no newspaper of general circulation printed and
published in the City of Vernon.
Date: ~ ~ ~ 6,.C:;-
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State of California )
) ss
County of Los Angeles)
on~7J, ~tpe~ore me, ~? G,m,
Personally appeared /5k 36hnsfYl
Personally known to me to be the person (..s-) whose name ~
is/~ subscribed to the within instrument and acknowledged
to me that fte/she/ehey executed the same in ~s/her/thcir
authorized capacity, and that by ~/her/-thoi-r signature t-s--)
on the instrument the person ~, or the entity upon behalf
of which the person (-e-1 acted, executed the instrument.
- - - - - - _. - - - ~l
MANUElA GIRON
~@. Commission' 132~1~ ~
~.- '. Notary Public - CaMo mla _
z. loa Angeles County i
iMyeomn~~~~::.2~
-wr------ ...
"
WITNESS my hand and official seal
NOTICE INVITING SEALED PROPOSALS (BIDS)
NOTICE IS HEREBY GIVEN that the City of V ernon~
(hereinafter "City") invites and will receive sealed proposals (bids) up to
tbehour of two o'clock p.m., on March 15,2005 for the purchase of (3)
2005 Chevrolet. Tahoes (2WD, Police Package). as listed on Bid No. 1438
from the . City of Vernon.
At said time, proposals will be publicly opened and
announced at the offices of the City.Clerk (Finance). Said bids shall
conform to and be responsive to the bid specifications as called for.
The City Council of the City reserves the right to reject any
and all bids.
Copies of the bid documents are on file and may be
examined or obtained between the hours of7:30 a.m. and 5:00p.m.,
Mondaythru Thursday in the office of the City Clerk (Finance) located
at:
Vernon City Hall
(Finance)
4305 Santa Fe Avenue
Vernon, CA 90058
Dated at the office of the City Clerk of the City of V ernon,
this 22nddayof February, 2005.
1/.
t
I/~
ruce V. Malkenhorst, City Clerk of
The City of Vernon, California