Resolution No. 8711
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RESOLUTION NO. 8711
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND AUTHORIZING THE EXECUTION OF
A SERVICES AGREEMENT BY AND BETWEEN THE CITY OF
VERNON AND INFRASTRUCTURE ENGINEERING, CORPORATION
FOR AN HYDRAULIC ANALYSIS OF THE CITY'S WATER
DISTRIBUTION SYSTEM
7 WHEREAS, the City of Vernon needs the services of a
8 consultant to provide a hydraulic analysis of the water distribution
9 system to determine the feasibility of operating the distribution
10 system as both an open to atmosphere and closed to atmosphere (without
11 elevated tank) distribution system (hereinafter referred to as the
12 "Hydraulic Analysis"); and
13 WHEREAS, on October 20, 2004, the City Council of the City
14 of Vernon adopted Resolution No. 8564 approving a Request for Proposal
15 for a Hydraulic Analysis of the Vernon Water Distribution System
16 ("RFP"); and
17 WHEREAS, the RFP was sent and responses were received from
18 Infrastructure Engineering Corporation, Boyle Engineering, URS and
19 Bookman-Edmonston, all of which were reviewed and evaluated by the
20 Community Services & Water Department; and
21 WHEREAS, the Community Services & Water Department deemed
22 Infrastructure Engineering, Corporation ("Infrastructure") to be the
23 lowest responsible qualified vendor submitting a proposal; and
24 WHEREAS, by letter dated March 31, 2005, Bruce V.
25 Malkenhorst, City Administrator/City Clerk, recommended that an
27 Hydraulic Analysis.
26 agreement with Infrastructure be approved and executed for the
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1 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
2 CITY OF VERNON AS FOLLOWS:
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SECTION 1:
The City Council of the City of Vernon hereby
4 finds and determines that the recitals contained hereinabove are true
5 and correct.
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SECTION 2:
The City Council of the City of Vernon hereby
7 accepts the proposal of Infrastructure and approves the Services
8 Agreement, a copy of which is attached hereto .as Exhibit A and
9 incorporated by reference.
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SECTION 3:
The City Council of the City of Vernon hereby
11 authorizes the Mayor to execute said Agreement for, and on behalf of,
12 the City of Vernon and the City Clerk is hereby authorized to attest
13 thereto.
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SECTION 4:
The City Council of the City of Vernon hereby
directs the City Clerk, or his designee, to send one fully executed
Agreement to:
Infrastructure Engineering, Corporation
Attn. Preston H. Lewis, Principal-in-Charge
14271 Danielson Street
poway, CA 92064
SECTION 5:
The City Clerk of the City of Vernon shall
certify to the passage of this Resolution, and thereupon and
thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this 13th day of April, 2005.
ATTEST: . "df ~
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BRUCE V. MALKENHORST, City Clerk
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,/'_~9N I S C .MALB .. G, Ma y r
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1 STATE OF CALIFORNIA
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2 COUNTY OF LOS ANGELES
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4 I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon,
5 do hereby certify that the foregoing Resolution, being Resolution No.
6 8711, was duly adopted by the City Council of the City of Vernon at a
7 special meeting of the City Council duly held on Wednesday, April 13,
8 2005, and thereafter was duly signed by the Mayor of the City of
9 Vernon.
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BRUCE V. MALKENHORST, City Cler
EXHIBIT
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SERVICES AGREEMENT
This AGREEMENT ("Agreement") is made, entered into and executed in
duplicate originals, either copy of which may be considered and used as the original
hereof for all purposes, as of this .:::;, day of-Mareh, 2005, in the City of Vernon,
County of Los Angeles, California April
BY AND BETWEEN
CITY OF VERNON, a municipal
corporation, hereinafter referred to as
the "City"
4305 Santa Fe Avenue
V~~ California 90058
.INFRASTRUCTURE ENGINEERING,
CORPORATION, an independent
contractor, hereinafter referred to as the
"Contractor"
14271 Danielson Street
Poway, California 92064
AND
RECITALS
WHEREAS, the City has determined to retain the services of an
independent contractor to perform a hydraulic analysis of the City's water distribution
system; and
WHEREAS, Contractor has prepared a proposal dated November 18,
2004, for the Services, a copy of which is attached hereto as Exhibit A and incorporated
by this reference (the "Proposal"); and
WHEREAS, Contractor represents that it is qualified and capable of
furnishing the labor, materials and expertise necessary to perform the Services that the
City requires, as set forth in this Agreement, and is willing to do so on the terms and
conditions set forth below; and
WHEREAS, the hydraulic analysis has been bid, and Contractor's cost
proposal is acceptable to the City; and
WHEREAS, the City desires to enter into an agreement with Contractor to
provide the hydraulic analysis of the City's water distribution system on a contract basis
as defined in the terms and conditions set forth below.
NOW, THEREFORE, IT IS AGREED AS FOllOWS:
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SECTION 1. TERM OF CONTRACT
1.01. This Agreement will become effective on 04/ ,.:,/05 ,and will continue in effect
until such time as the City receives a final report of the hydraulic analysis for the
City's water distribution system or until terminated as provided in this Agreement.
SECTION 2. DEFINITION OF TERMS
2.01. Whenever used in the Agreement, the following terms shall mean:
A. "Agreement" shall mean that formally executed Agreement or Contract
which includes the Contract Documents attached. The Agreement
constitutes the entire agreement between the parties relating to its subject
matter.
B. "City" shall mean the City of Vernon, California, the entity which has
executed the Agreement and, where applicable, its affiliated companies,
and its officers, directors, employees, representatives and agents.
C. "Contractor" shall mean Infrastructure Engineering Corporation and where
applicable, its affiliated companies, and its officers, directors, employees,
representatives and agents.
D. "Contract Documents" shall include any inquiry, invitation to bid, or
proposal which may have, but not necessarily, preceded execution of the
Agreement, and including the General Provisions and all exhibits and
schedules attached to the Agreement and all plans and specifications
identified in the Contract Documents.
E. "Contract Price" shall mean the compensation set forth or provided for in
Section 4.01 of this Agreement. Whether it expressly provides for the
reimbursement of costs incurred by Contractor or simply for the payment
of a lump sum of money, it is intended to be the full and complete payment
for satisfactory completion of the Work and, unless otherwise stated, to
cover all costs whether for materials, equipment, tools, labor, services and
taxes and all overhead, rentals and profit or fee, if any.
F. "General Provisions" or "General Conditions" shall mean the General
Provisions as set forth in this Agreement.
G. "Premises" shall mean the physical premises under City's control or
ownership where Work hereunder is to be performed.
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H. "Proprietary Information" and "Confidential Information" shall mean all
information, whether written or oral, which Contractor acquires from,
through or on behalf of City, directly or indirectly, or which arise~ out of the
Work, concerning the Work or proprietary processes involved in the Work
including, without limitation, information concerning past, present or future
business plans of City, information about the operations of City's
Premises, and other City information or know-how obtained during the
Work, except information falling into any of the following categories:
1. Information which, at the time of disclosure hereunder, is in the
public domain;
2. Information which, after disclosure hereunder, enters the public
domain, except where such entry is the result of Contractor's or any
entity within Contractor's control breach of this Agreement;
3~ Information which, prior to disclosure hereunder, was already in
Contractor's possession without limitation. regarding disclosure to
others; or
4. Information which, subsequent to disclosure hereunder, is obtained
by Contractor from a third party who is lawfully in possession of
such information and not subject to a contractual or fiduciary
relationship to City with respect to said information and who does
not require Contractor to agree to refrain from disclosing such
information to others.
I. "Subcontractor" shall mean any first or lower-tier subcontractor and its
employees, representatives, agents, subcontractors or other personnel
who have been approved in the manner required by this Agreement.
J. 'Work" or "Services" shall mean the work performed by Contractor and
required to be performed from time to time by City under this Agreement.
SECTION 3. SERVICES TO BE PERFORMED BY
CONTRACTOR
Specific Services
3.01. Contractor's Services shall include, but will not be limited to, providing a hydraulic
analysis of the City's water distribution system, a distribution system operational
assessment, pump and SCADA recommendations necessary for the distribution
system to operate as a closed system and cost estimates for the recommended
system improvements. The Contractor's Services are more specifically detailed
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in the Proposal attached hereto as Exhibit "A" and incorporated herein by this
reference.
3.02. Contractor shall be responsible for traffic control on the Work site when
necessary and shall take all precautions to ensure the safety of pedestrians,
vehicular traffic, and personnel.
Change of Services
3.03. City may at any time, by written change order executed by the City Administrator,
make changes only to extend the Work duration and total compensation of
Contractor's Work. Changes in the scope of Work, or duties and obligations,
shall be authorized only by the City.
3.04. City may make "Changes" by increasing, reducing or deviating from the
requirements of the scope of Work. A form of Change Order is set forth in
Exhibit B attached hereto and incorporated by reference.
Timing of Services
3.05. Contractor's Services shall commence upon the execution of this Agreement by
both parties and award by the City Council and shall end at such time as the City
receives a final report, in a form acceptable to the City, of the hydraulic analysis
of the City's water distribution system, a distribution system operational
assessment, pump and SCADA recommendations necessary for the distribution
system to operate as a closed system and cost estimates for the recommended
system improvements, unless this Agreement is otherWise terminated according
to Section 6 of this Agreement or extended according to the conditions and terms
set forth in this Agreement.
3.06. Time is of the essence for all Work contemplated by this Agreement. Contractor
shall start performing Services under this Agreement only after notification by the
City.
Method of Performing Services
3.07. Contractor will determine and is responsible for the method, details, and means
of performing the above-described Services.
Status of Contractor
3.08. Contractor enters into this Agreement, and will remain throughout the term of this
Agreement, as an independent contractor. Contractor agrees that it is not and
will not become an employee, partner, agent, or principal of City while this
Agreement is in effect. Contractor agrees it is not entitled to the rights or benefits
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afforded to City's employees, including disability or unemployment insurance,
workers' compensation, medical insurance, sick leave, or any other employment
benefit. Contractor is responsible for providing, at its own expense, disability,
unemployment, and other insurance, worker's compensation, training, permits,
and licenses for itself and for its employees and subcontractors. Contractor shall
have complete and sole control over its employees, the details of the Services
and methods by which the Services are accomplished, it being understood that
City is interested only in the results to be obtained by Contractor.
3.09. Contractor has no authority to enter contracts or agreements on behalf of City.
This Agreement does not create a partnership or joint venture between the
parties.
Payment of Taxes
3.10. Contractor is responsible for paying when due all income taxes, including
estimated taxes, incurred as a result of the compensation paid by City to the
Contractor for Services under this Agreement. Contractor agrees to indemnify
City for any claims, costs, losses, fees, penalties, interest, or damages suffered
by City resulting from Contractor's failure to comply with this provision.
3.11. Payroll taxes including federal, state and local taxes shall not be withheld or paid
by City on behalf of Contractor or for the employees of the Contractor.
Contractor shall not be treated as an employee with respect to the Services
performed hereunder for federal or state tax purposes. Contractor shall be
responsible to pay taxes mandated by law.
3.12. Since Contractor is not an employee of City, Contractor is not eligible for and
shall not participate in any employee benefit of City, including pension, health or
other fringe benefits.
SECTION 4. COMPENSATION
4.01. In consideration for the Services to be performed by Contractor, described in
Section 3 of this Agreement, City agrees to pay Contractor the sum of Sixty
Three Thousand Six Hundred Fifty Nine and no/100 Dollars ($63,659.00) (the
"Contract Price"). City also agrees to purchase a hydraulic computer model used
to facilitate the original analysis for the amount of Eight Thousand Eight Hundred
Eighteen and no/100 Dollars ($8,818.00).
Entire Compensation
4.02. The Contract Price is full and complete compensation, and constitutes the entire
compensation due Contractor for the Services and any and all of Contractor's
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obligations hereunder, regardless of difficulty, unforeseen circumstances, hours
worked or equipment, materials or personnel required. The Contract Price
includes without limitation compensation for applicable taxes, customs duties,
fees, overhead, profit, travel time to and from the Premises and all other direct
and indirect costs incurred or to be incurred by Contractor hereunder. The
Contract Price set forth above is not subject to escalation for any reason except
as expressly set forth in this Agreement. No adjustments in compensation shall
be made as a result of changes in the value of any currency. The Contract Price
shall only be adjusted by formal, written Change Order or amendment to this
Agreement.
Payment of Cornpensation
4.03. For Services rendered under Section 3 of this Agreement, City agrees to pay
Contractor the sum set forth in Paragraph 4.01 of this Agreement on completion
of Work and within thirty (30) days of acceptance and approval of an invoice
prepared in accordance with City requirements.
4.04. For Services rendered under Section 3 of this Agreement, Contractor shall be
entitled to receive monthly payments. Contractor shall submit to City a monthly
invoice and statement of Services, prepared in accordance with City
requirements, by the fifteenth (15th) of each month, for the prior calendar month's
completed Work. City will make payments to Contractor within thirty '(30) days
after acceptance and approval of the invoice received from Contractor.
4.05. Contractor shall be responsible for paying any subcontractors used in the
performance of this Agreement. Subcontractors shall not bill the City directly.
Expenses
4.06. City shall not be liable to Contractor for any expenses paid or incurred by
Contractor. Expenses may only be billed if advance written approval has been
obtained from the City Administrator.
Compensation for Changes
4.07. The compensation due Contractor, or the credit due City, for changes may not be
established verbally, and shall be established in a written change order signed by
City as described in Sections 3.03 and 3.04 of this Agreement. Compensation
adjustments in each such change order shall be established by one or more of
the following bases, as determined by City: (a) a lump sum price to be negotiated
between the parties; or (b) Work unit rates to be negotiated between the parties.
Once established, the amount of the compensation due Contractor or credit due
City for a change shall not be subject to adjustment for any reason, including
changes in the value of any currency.
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SECTION 5. OBLIGATIONS OF THE PARTIES
5.01. Contractor is responsible for meeting all conditions of this Agreement and City
Standards & Details for all Work performed. Substandard Work, as determined
solely by the City, shall be redone at the expense of the Contractor.
Products of Consulting
5.02. All products of consulting services including, but not limited to, manuals,
documents and/or computer software, shall become the property of the City and
shall be delivered to the City before the end of the performance of this
Agreement. Basic notes and sketches, charts, computations and other data shall
be made available to City without restriction or limitation on their use.
Liability Insurance
5.03. Contractor and its subcontractor(s), if any, shall, prior to commencement of any
Work and for the duration of this Agreement, obtain and maintain at its own
expense, those minimum levels of insurance coverage as set forth below. Prior
to commencing Work hereunder, Contractor shall provide the City with proof of
insurance providing and maintaining the coverages and endorsements set forth
below. Said proof of insurance shall also provide that said policy or policies shall
not be canceled or materially reduced in coverage without giving at least thirty
(30) days prior written notice to the City.
5.04. The insurance coverage as listed herein, shall be properly endorsed to include
those contractual obligations which may be identified further within' this
Agreement and shall be endorsed to provide City all the rights and privileges of
an additional insured.
5.05. Contractor shall cause its insurers to issue, including but not limited to,
Certificates of Insurance or, upon request, certified copies of the insurance
policies evidencing that the coverages and policy endorsements required under
this Agreement, are maintained in force.
5.06. Contractor shall ensure its subcontractor(s), if any, maintain those insurance
requirements as specified in this Agreement and are endorsed as additional
insured(s) on all required Contractor insurance coverages. Contractor and its
subcontractor(s), if any, shall maintain in effect the following minimum insurance
coverages on an Occurrence Form Policy:
A. Workers Compensation within the statutory limits, including occupational
illness or disease coverage in accordance with the laws of the nation,
state, territory, or province exercising jurisdiction over Contractor's
employees. Workers Compensation and Employers Liability Insurance
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shall have a minimum limit of $1,000,000 per occurrence. Contractor
further agrees to hold harmless and indemnify City for any and all claims
arising out of an injury, disability, or death of any of Contractor's
employees or agents.
B. Comprehensive General liability Insurance, including, but not limited to,
Contractual liability, Products and Completed Operations liability, Broad
Form Property Damage and Bodily Injury liability, and Explosion,
Collapse and Underground Liability, with a minimum combined single limit
of $2,000,000 per occurrence.
C. Comprehensive Automobile Insurance, including, but not limited to, all
owned, non-owned or hired vehicles with a minimum combined single limit
of $1,000,000 per occurrence for bodily injury and property damage.
D. Excess liability Insurance with limits of $2,000,000. Such evidence of
insurance can either be through the primary insurance coverages or
through an excess policy. Such insurance shall at all times be on an
occurrence form and provide policy conditions as broad as those required
in the primary insurance.
5.07. Contractor agrees to provide insurance in the amounts and forms specified
above. Contractor shall submit to the City documentation indicating compliance
with these minimum requirements no Jess than one (1) day prior to the beginning
of performance under this Agreement. Contractor shall not commence
performance of its Work under this Agreement until the above insurance has
been obtained and proof of insurance has been filed with and approved by the
City.
5.08. Contractor shall not permit a subcontractor or vendor to perform work on City
premises unless and until a certificate of insurance is obtained showing that such
subcontractor or vendor has worker's compensation coverage. If Contractor
employs subcontractors as part of the Services rendered, Contractors protective
coverage is required. Contractor may include all subcontractors as insureds
under its own policy or shall furnish separate insurance for each subcontractor,
meeting the requirements set forth above.
Representations
5.09. To the fullest extent permitted by law, Contractor shall defend, indemnify and
hold harmless City and its elected officials, officers, agents and employees from
all claims, suits, actions, demands, damages, liabilities, expenses, judgments,
settlements, and penalties, losses, fines, and all costs and expenses incurred in
connection therewith, including reasonable attorney's fees and all costs of
defense, arising out of or attributable to the negligent or wrongful acts of
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Contractor or its employees or agents under this Agreement, except to the extent
arising from or caused by the sole negligence or willful misconduct of the City, its
officers, agents or employees. The terms of this indemnity shall survive the
termination of this Agreement. The obligations in this Paragraph are in addition
to Contractor's duty to provide insurance and shall not be limited by any limitation
on the amount or type of insurance coverage carried by Contractor.
5.10. Contractor and City represent that each has read and understands the
Agreement and Contract Documents. The Contractor represents it understands
the City's regulations concerning Premises access, badges, parking, security,
safety, fire, prohibited drugs and alcohol, and smoking and other rules, and that
Contractor has visited Premises where the Work is to be done and is familiar with
the local conditions under which it is to be cfone. Contractor also represents that
it is experienced in performing and competent and qualified to perform the kind of
tasks or assignments included in the Work and employs or has available for
employment in sufficient numbers all unskilled, skilled, administrative,
supervisory, professional and managerial or other personnel required to perform
the Work as required by this Agreement.
5.11. Contractor represents that it has the qualifications and skills necessary to
perform the Services under this Agreement in a competent, professional manner,
without the advice or direction of City. This means Contractor is able to fulfill the
requirements of this Agreement. Failure to perform all the Services required
under this Agreement constitutes a material breach of the Agreement.
Contractor has complete and sole discretion for the manner in which the Work
under this Agreement will be performed.
5.12. Contractor declares and states that is has complied with and will continue to
comply with all federal, state and local laws regarding business permits and
licenses that may be required to carry out the Services to be performed under
this Agreement.
5.13. Contractor agrees to indemnify, defend, and hold City free and harmless from all
claims, demands, losses, costs, expenses, obligations, liabilities, damages,
recoveries and deficiencies, including interest, penalties, attorney's fees and
costs, that City may incur as a result of a breach by Contractor of any
representation or provision contained in this Agreement or any negligent or
intentional acts or omissions by Contractor, it subcontractors, agents, and
employees or based on any claim that any software program or other product
used or furnished by Contractor in the performance of this Agreement constitutes
an infringement of any United States patent or copyright.
5.14. Contractor's rights under this Agreement may not be assigned nor may its duties
be delegated or subcontracted without the prior written consent of City. Any
assignment or delegation or subcontract in violation of this Section shall, at City's
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sole discretion, be void. Consent by City shall not relieve Contractor of
responsibility for performance of Contractor's obligations hereunder. City may
assign all or any part of this Agreement at any time effective immediately upon
written notification to Contractor.
5.15. At all times while Work is being performed on the Premises each party shall be
represented thereon by a designated representative. Each party may notify the
other in writing of the identity of such persons from time to time.
Work Injury
5.16. The treatment and care of injuries sustained by Contractor's employees,
subcontractors, representatives or other personnel shall be and remain the
responsibility of Contractor. City's first aid facilities, if any, however, will be made
available to Contractor's employees in emergency cases which are the direct
result of accidents occurring on the Premises. City shall incur no liability for, and
Contractor hereby agrees to indemnify City against, any causes of action, claim,
liability or costs, including attorney's fees, arising in whole or part out of the
furnishing of such first aid facilities or assistance to Contractor's employees,
subcontractors, representatives or other personnel, or out of the failure to furnish
such facilities or assistance.
Records, Inspection and Audit
5.17. During the course of Work being performed, Contractor and any of its
subcontractors, shall maintain and retain, not less than three (3) years after
completion thereof, complete and accurate records of the Contractor's costs
which are chargeable to the City under this Agreement. City or its designated,
authorized representatives, shall have the right during this three (3) year period,
upon written reasonable notice, to inspect and audit those records. Such records
to be maintained and retained by the Contractor shall include: (a) payroll record
accounting for the total time distribution of the Contractor's employees working
full or part time on the Work (to permit tracing to payroll payments in cash); (b)
invoices for purchases, receiving and issuing documents, and all the other unit-
inventory records for the Contractor's stores, stock or capital items; (c) paid
invoices and canceled checks for material purchased and for the subcontractor's
and any other third parties' charges; and (d) any other documentation City deems
necessary to support costs and charges under this Agreement.
Corporate Conduct
5.18. Contractor, its employees, agents or representatives shall not offer or give to an
officer, official or employee of City gifts, entertainment, payments, loans or other
gratuities to influence the award of a contract or obtain favorable treatment under
this Agreement or any other contract.
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Standard of Care
5.19. Contractor agrees that all Services provided will be conducted by the principal
and competent staff members, if any, under the supervision of the principal, and
that Services will be performed and rendered diligently. Contractor represents
that it has, or shall secure, at its own expense, all personnel required to perform
Contractor's Services under this Agreement, but at all times shall be responsible
for the Services of such personnel. Contractor may not employ any
subcontractor without the prior written approval of the City.
Indemnity Process
5.20. The City shall notify Contractor in writing of any suits, claims or demands
covered by any indemnity contained in this Agreement. Promptly after receipt of
such notice, Contractor shall assume the defense of such claim with counsel
reasonably satisfactory to City. If Contractor fails, within a reasonable time after
receipt of such notice, to assume the defense with counsel reasonably
satisfactory to City, or if, in the reasonable judgment of City, a direct or indirect
conflict of interest exists between the parties with respect to the claim, or if in the
sole judgment of City the assumption and conduct of the defense by Contractor
would materially and adversely affect City in any manner or prejudice its ability to
conduct a successful defense, then the City shall have the right to undertake the
defense, compromise and settlement of such claim for the account and at the
expense of Contractor. Notwithstanding the above, if the City in its sole
discretion so elects, City may also participate in the defense of such actions by
employing counsel at its expense, without waiving the Contractor's obligations to
indemnify or defend. Contractor shall not settle or compromise any claim or
consent to the entry of any judgment without the prior written consent of the City
and without an unconditional release of all liability by each claimant or plaintiff to
the City.
Treatment of Confidential and Proprietary Information
5.21. For ten (10) years after the effective date of this Agreement, Contractor shall
refrain from using any Confidential or Proprietary Information except in
connection with the Work or from disclosing it to any third party other than to
employees of Contractor who require it in performance of the Work and except to
such other third persons as City may authorize in writing. If disclosure to such an
employee or to other third persons is so authorized, Contractor shall enter into
with said party a confidentiality agreement containing provisions with respect to
use and disclosure of Proprietary Information substantially the same as those
contained in this Agreement.
5.22. Contractor shall take reasonable precautions to safeguard any documents
containing Proprietary Information which City may supply to Contractor
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hereunder. Contractor may copy, in whole or part, such documents to the extent
necessary for the performance of the Work, and Contractor shall return to City
upon the completion of the Work or request by City all such documents and
copies.
5.23. Except as expressly permitted by prior written consent of the City, Contractor
and/or its subcontractors shall not disclose, permit the disclosure of, release,
disseminate, or transfer, whether orally or by any other means, any part of such
Confidential Information to any other person or entity. Contractor and/or its
subcontractors shall return any written Confidential Information and all copies
made of such items to the City upon the City's written request, but in any event
not later than the date that Contractor has performed all Work to be performed
pursuant to this Agreement. Contractor hereby agrees that such Confidential
Information and any documents provided may be used by Contractor and/or its
subcontractors only as authorized by the City. Contractor shall include a
provision in its agreements with subcontractors that binds the subcontractors to
this non-disclosure requirement.
5.24. All reports, plans, data, studies, maps, drawings, models, photographs,
documents and other writings prepared by and for Contractor, its officers,
employees, agents and subcontractors in the course of implementing this
Agreement, with the exception of working notes, internal documents and
Confidential Information provided by businesses located. in City, shall be
considered the property of City. Contractor shall deliver such documents and
materials to the City as they are generated; however, Contractor may take and
retain copies of said documents and materials that are not Confidential
Information, as desired.
5.25. All reports, information, data and exhibits prepared or assembled by Contractor
in connection with the performance of its Services pursuant to this Agreement
are confidential until released by the City to the public and Contractor agrees that
such documents shall not be available to any individual or organization without
the written consent of the City prior to such release.
5.26. No reports, maps, or other documents produced in whole or in part under this
Agreement shall be the subject of an application for copyright by or on behalf of
Contractor.
Compliance with Authority
5.27. Contractor shall comply with all laws, regulations, executive orders and other
applicable requirements of any governmental agencies having jurisdiction
including the Fair labor Standards Act, the Occupational Safety and Health Act
and all those relating in any way to employment practices and protection of the
environment. Contractor shall not discriminate against any employee or any
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applicant for employment for reasons of race, color, creed, religion, sex, sexual
preference, age or national origin.
5.28. Contractor shall make timely payment of all employment taxes and of all social
security and other contributions of every kind required to be made with respect to
or measured by the wages and salaries of persons employed by Contractor.
5.29. Contractor shall indemnify City against, and hold City harmless from, any liability
or loss including liability or loss from fines or penalties arising out of Contractor's
failure to perform the obligations imposed upon it by Sections 5.28 and 5.29 of
the Agreement.
Progress Reports
5.30. Contractor shall meet with City staff, upon City's request, or as needed, in order
to provide reports or information concerning the Services being performed by
Contractor under this Agreement.
Contractor's License Classification
5.31. Contractor shall possess all appropriate licenses for the duration of this
Agreement.
SECTION 6. TERMINATION OF AGREEMENT
6.01. Unless otherwise terminated as provided in this Section, this Agreement will
continue in effect until such time as the City receives a final report of the
hydraulic analysis for the City's water distribution system a distribution system
operational assessment, pump and SCADA recommendations necessary for the
distribution system to operate as a closed system and cost estimates for the
recommended system improvements, unless otherwise extended according to
the terms and conditions set forth in this Agreement.
Non-Default Termination
6.02. City, at its sole discretion, may terminate this Agreement upon thirty (30) days
written notice to Contractor and such termination shall be effective in the manner
specified in such notice and shall be without prejudice to any claim that either
party may have against the other. During the thirty (30) day period after such
notice is sent, the parties shall continue to act toward each other in good faith.
6.03. In the event of any such termination, in full and complete settlement for the
termination of the Work, City shall pay Contractor for those Services performed
prior to the date of delivery of the termination notice, plus compensation for (i)
Page 13 of 18
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necessary Work performed during the notice period and authorized in the
termination notice, and (ii) all costs reasonably and necessarily incurred by
Contractor directly attributable to termination which could not reasonably have
been avoided and for which Contractor is not otherwise compensated that are
incurred through the date of termination and effectuating the termination
("Termination Expenses"). Termination Expenses shall not include lost profits,
lost opportunities, consequential damages, or the like. In no event shall total
payment exceed the Contract Price.
Termination on Occurrence of Stated Events
6.04. This Agreement will terminate automatically on the occurrence of any of the
following events:
A. Bankruptcy or insolvency of either party; or
B. Sale of the Contractor; or
C. Assignment of this Agreement by Contractor without City's written
consent.
Termination for Default
6.05. If Contractor defaults in the performance of this Agreement or materially
breaches any of its provisions, City may immediately terminate this Agreement
by giving written notification to Contractor indicating the effective date of such
termination. Termination will take effect immediately upon the date specified in
the notification. For the purposes of this paragraph, material breach of this
Agreement includes, but is not limited to, the following:
A. Contractor's failure to perform, in a manner satisfactory to the City
in its sole discretion, the Services specified in Section 3 of this
Agreement; or
B. Contractor's material breach of any obligation or provision
contained in Section 5 of this Agreement.
6.06. The waiver by either party of a breach or default by the other party shall not be
deemed a waiver of any different or later breach; nor shall any delay or omission
by either party to exercise any right it may have hereunder operate as a waiver of
any breach or default of such a right. The failure of either party to this
Agreement to exercise any of its rights under this Agreement does not constitute
a breach thereof and shall not be deemed to be a waiver of such rights or a
waiver of any subsequent breach.
Page 14 of 18
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6.07. In the event of any termination of this Agreement or reduction in the scope of the
Work, Contractor shall not be entitled to damages for loss of profits for the
unexecuted portion of the Work or any other damages because of such
termination or reduction.
SECTION 7. GENERAL PROVISIONS
Notices
7.01. All notices, approvals, consents and other communications between the parties
shall be in writing, and shall be sent by fax or by certified mail (return receipt
requested) to the respective addresses set forth below, or at such other address
as may be furnished by either party to the other in writing. Faxed notices,
confirmed by copy thereof, shall be deemed communicated as of the day the
facsimile was sent. Mailed notices will be deemed communicated as of the day
of receipt or the third (3fd) day after mailing, whichever occurs first.
Contractor - Infrastructure
Engineering Corporation
Attn: Preston H. Lewis,
Principal-in-Charge
14271 Danielson Street
Poway, CA 92064
Fax: 858-413-2440
Telephone: 858-413-2400
City - City of Vernon
Attn: Bruce V. Malkenhorst, City
Administrator/City Clerk
4305 Santa Fe Avenue
Vernon, CA 90058
Fax: 323-826-1438
Telephone: 323-583-8811 ext 260
Entire Agreement of the Parties
7.02. This Agreement supercedes any and all agreements, either oral or written,
between the parties with respect to the rendering of Services by Contractor for
City and contains all of the representations, covenants, and agreements between
the parties with respect to the subject matter of this Agreement and the rendering
of those Services. Each. party to this Agreement acknowledges that no
representations, inducements, promises, or agreements, orally or otherwise,
have been made by any party, or anyone acting on behalf of any party, which are
not contained in this Agreement, and that no other agreement, statement, or
promise not contained in this Agreement or a subsequent amendment or change
order shall be valid or binding. No amendment or change in the provisions of this
Agreement shall be made, except in a formal written amendment signed by
Contractor and an authorized representative of the City, or in a written change
order. Contractor expressly waives all claims for compensation based upon
quantum merit, implied contract or oral contract. Each party represents and
warrants that it has read and fully familiarized itself with this Agreement, and that
Page 15 of 18
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such party has been fully authorized to sign this Agreement.
7.03. This Agreement shall be comprised of these included provisions, together with
Exhibits A and 8, which are all attached. In the event of conflict between this
Agreement and any of the exhibits, including the Proposal, this Agreement shall
prevail.
Partial Invalidity
7.04. If any provision of this Agreement is held by a court of competent jurisdiction to
be invalid, void, or unenforceable, the remaining provisions will continue in full
force and effect without being impaired or invalidated in any way.
Law and Arbitration
7.05. All disputes arising out of or related to this Agreement, the conduct of either party
in connection with this Agreement, and the relationship and rights of the parties
in connection with this Agreement, whether characterized as breach of contract,
tort, or otherwise (except for those requesting injunctive relief) shall be
determined by binding arbitration in accordance with the terms of this Section.
The submittal of all matters to arbitration in accordance with the terms of this
Section is the sole and exclusive method, means and procedure to resolve any
and all claims, disputes or disagreements arising under this Agreement, except
for claims by either party which seek injunctive relief, which claims shall be
resolved by suit filed in the Superior Court of Los Angeles County, California, the
decision of which court shall be subject to appeal pursuant to applicable law.
The parties hereby irrevocably waive any and all rights to the contrary and shall
at all times conduct themselves in accordance with the terms of this Section,
relying on arbitration as the sole means of resolution of disputes. Arbitration of
all matters required to be arbitrated hereunder shall take place before a panel of
three retired judges of the Superior Court of the State of California (the
"Arbitrators") under the auspices of Judicial Arbitration & Mediation Services, Inc.
("JAMS"). Such arbitration shall be initiated by the parties, or either of them,
within ten (10) calendar days after either party sends notice of a demand to
arbitrate (the "Arbitration Notice") to the other party and to JAMS. The Arbitration
Notice shall contain a description of the subject matter of the arbitration, the
dispute with respect thereto, the amount involved, if any, and the remedy or
determination sought. Each party shall select a retired judge from the JAMS
panel, and the two selected judges shall mutually agree on the third retired judge
from the JAMS panel. If one of the parties does not select a retired judge from
the JAMS panel within fourteen (14) calendar days after receipt of the Arbitration
Notice, JAMS will select the second judge, and the judge selected by JAMS and
the judge selected by the other party will select the third judge for the panel. The
third judge is to be selected within ten (10) calendar days following the selection
of the first two judges. The three judges will together serve as the Arbitrators.
Page 16 of 18
"111.- ". J
The arbitration shall be conducted in Los Angeles, California. Any party may be
represented by counsel and/or other authorized representative. In rendering a
decision(s), the Arbitrators shall determine the rights and obligations of the
parties according to the substantive and procedural laws of the State of California
and the terms of this Agreement. The decision of the Arbitrators shall be based
on the evidence introduced at the hearing and accompanied by a written
statement of decision as to each of the principal controverted issues. The
agreement of two of the three Arbitrators as to the resolution of the dispute shall
be a conclusive resolution. The Arbitrators shall deliver the written decision to
the parties within thirty (30) calendar days following the date of the selection of
the last of the Arbitrators. The decision shall be conclusive and binding, and it
may thereafter be confirmed as a judgment by the Superior Court of the State of
California, subject only to challenge on the grounds set forth in the
California Code of Civil Procedure Section 1286.2. The validity and
enforceability of the decision of the Arbitrators is to be determined exclusively by
the California courts.
Attorney's Fees
7.06. In the event a dispute, claim or litigation arises regarding this Agreement, the
prevailing party shall be entitled to reimbursement for reasonable attorneys' fees
and actual costs, which may be set by the arbitrators or the court in the same
action or in a separate action brought for that purpose, in addition to any other
relief which is obtained.
7.07. Neither party shall be considered in default in any of its obligations under this
Agreement when a failure of performance shall be due to an uncontrollable force.
The term "uncontrollable force" shall mean any cause beyond the control of the
party affected, including, but not restricted to, flood, earthquake, storm, fire,
lightning, epidemic, war, riot, civil disturbance or disobedience, federal, state,or
municipal action, statute, ordinance, or regulation, embargoes of the United
States Government or any other government, which by exercise of due diligence
such party could not reasonably have been expected to avoid and by exercise of
due diligence has been unable to overcome. Either party rendered unable to
fulfill any of its obligations under this Agreement by reason of an uncontrollable
force shall give written notice within five (5) business days of such fact to the
other party and shall exercise due diligence to remove such inability with all
reasonable dispatch.
7.08. Except as may otherwise be specifically provided herein, this Agreement may be
modified or amended only by a written document executed by both Contractor
and the City and approved as to form by the City Attorney.
7.09. The captions used in this Agreement are for convenience only and shall in no
way define, limit or describe the scope or intent of the Agreement or any part
Page 17 of 18
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thereof.
7.10. City reserves the right to award similar contracts to multiple contractors to ensure
the City has adequate services.
IN WITNESS WHEREOF, the.parties have executed the Agreement on the dates
shown below.
Executed at
Vernon
, California, on April;, 2005
City:
City of Vernon
Name: Leonis C. Malburg, Mayor
Date:
ATTEST:
Bruce V. Malkenhorst, City Clerk
APPROVED AS TO FORM:
Eric T. Fresch, City Attorney
Contractor:
Infrastructure Engineering Corporation
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Title: Pk8HL1~r-
Date: .>1
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Date: 3/23/0)'
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Page 18 of 18
EXHIBIT
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November 18, 2004
Mr. Samuel Kevin Wllso~ P.E.
Director of Community Services & Water
City ofVemon
4305 Santa Fe Avenue
Vemon, CA 90058
RE: Fee Proposal for, City of V emon Hydraulic Analysis
Dear Mr. WIlson:
Infrastructure Engineering Corpotation (IEq is pleased to provide the ericlose~ cost
proposal to provide a hy~ulic analysis of the water distribution system. The proposed
scope of services for the project is described in our proposal.
We sincerely appreciate the opportuiUty to provide thispr~posal and assist the Gty with this
project. Please contact meat (858) 413-2400 should you have any questions or need further
infonnation.
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Prilldpa/-ill:.aarge
14271 Danielson Street, Poway, California 92064 T 858.413.2400 F 858.413,2440 www.iecorporation.com
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Infrastructure Engineering Corporation
.November 18, 2004
Mr. Samuel Kevin Wdson, P.E.
Director of Community Services & Water
City of V emon
4305 Santa Fe Avenue
Vernon, CA 90058
Reference:
City of V emon Hydraulic Analysis
Dear Mr. Wdson:
"Infrastructure Engineering Corporation (IEq is ideally suited to deliver a successful hydraulic analysis
project to the City of Vernon (City). lEC is .a mid-sized firm that was founded with the express
purpose to serve agencies such as the City of Vernon.
Our team understands the key components that will make this a successful project By addressing each
.of these issues, we will deliver not only a successful water distribution system model, but a detailed
report that will allow the City's engineering. operations, and management staff to make informed
decisions regarding the possibility of chllflging the operation of the water system to a closed system.
Our Approach sections discuss our practical, creative ideas to completing a successful hydraulic
analysis project '
The "can do" project team we have proposed brings together an outstanding group of professionals
with an unparalleled track record of project delivery. We have committed Mr Scott Humphrey, P .E.,
to this project as a "hands on" Project Manager. He will not only lead the master plan study and
coordinate all activities with City Sta.ft: but he will also be responsible for tJte technical execution of a
significant portion of the work. .Devoting this senior level of experience to the City's Master Plan
project ensures that the work will be performed efficiently, in a timely manner and at a high level of
'quality.
Here is what we offer to the City:
~ A team led by Mr. Scott Humphrey who brings over 12 years of experience managing water,
wastewater and reclamation hydraulic modeling and master planning projects.
~ A project manager with extensive hands-on experience in hydraulic modeling and geographic
information systems (GIS). .
~ Recent hydraulic analysis and operational assessment experience with the City of Mountain
View.
~ A commitment to the City to provide support on the hydraulic model after the completion of
the project, if desired by the City.
Our highly skilled technical team is balanced with professionals who will ensure the overall project is a
success. Our commitment is sincere and goes beyond this proposal; we will work diligently to see this
project through to completion. Thank you for your consideration.
Sincerely,
J.4q~~
Scott Humphrey, P.E. .
Senior Project Manager
14271 Danielson Street, Poway, Califor~ia92064 T 858.413.2400 F 858,.413.2.440 www.iecorporation.com
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Executive Summary
Background
The City of Vernon Water Department currently serves potable water to approximately
1075 customers in the City of Vernon. The City's distribution system consists of
approximately 250,000 lineal feet of water pipeline ranging in diameter from 4" to 20",
three booster pump stations, nine wells, six ground level reservoirs, one below ground
reservoir and one elevated tank. .
A recent analysis was performed that analyzed the seismic:: integrity of the elevated
tank. The results of the seismic analysis indicate that although the tank structure itself
is structurally sound, the support system for the tank is not adequate, based upon the
seismic evaluation.
The City is soliciting proposals from qualified consultants to develop a hydraulic model
of the water distribution system and perform a hydraulic anaiysis that evaluates the
improvements necessary to take the elevated tank out of service, thus changing the
operation of the water distribution from an open to atmosphere system(i.e. with the
elevated tank) to a closed to atmosphere system (i.e. without the elevated tank).
Approach Summary
Our approach to this project relies on a few key components that we feel are critical
to the overall success of the hydraulic model development, hydraulic analysis, and
ultimately the system recommendations. Our approach relies heavily on integrating
the City's existing geographic information system (GIS) into the hydraulic model to
streamline the model development and results analysis phase of this project.
An important component of this project will be to select a hydraulic modeling
software application that not only meets the City's current needs with this project,
but also will meet the City's future modeling and planning needs. We have included
in our Scope of Work two optional tasks; one for the purchase and installation of the
hydraulic modeling software and one for training City staff on the use and operation
of the hydraulic model We have provided these optional tasks if the City desires to
have the model upon completion of this project for their continued use.
Another important point for the City to be aware of is that a hydraulic model is one
of the critical first components of a water master plan. As such it is important to
develop the model in such a tnanner that if the City does desire to undertake a full
scale water master plan project in the future, the model will be easily updated and can
fit the needs of the master plan. For this reason, lEe is taking a master plan approach
to this project. Doing certain tasks today with this in mind, we can make the model
"smart" for tomocrm.v. It is important to note that this master plan approach does
not alter the end product for this project; it simply means that by approaching the
modeling tasks with this in mind, we can do some simple things that make the model
more user-friendly for a potential master plan. Our GIS integration and parcel-level
loading approaches, described further in our Approach section, will not only save time
and money on this project, but will also easily streamline into a future master plan, if
the City ever desires to undertake a full water master plan project.
IEC
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Another critical component of this project is the potential for the City to transition
to a pumped system whereby the existing pump stations would need to be retrofitted
with variable frequency drives (VFDs) in order to match system demands. IEC has
extensive experience in successfully addressing and resolving all these issues through
careful planning and thought and application of creative thinking to develop the
best solution for oUr clients. We will leverage this experience on the City's project to
develop a pump station solution that meets your needs.
Finally. this project must address SCADA system upgrades to allow the water system
to be as "automated as possible.)) We have added the services of JSP Automation to
perform the SCADA system assessment and make system recommendations relating to
this project. lEC is currently working with JSP Automation on the Graham Reservoir .
Project in Mountain View; California.
Project Team
The project team we have assembled brings together an outstanding group of
professionals with an unparalleled track record of project delivery. Our project
team has recent significant experience in developing' system improvements and
recommendations for a closed to atmosphere system with the Graham Reservoir
Project in Mountain View; CA. After updating Mountain View's water system
hydraulic model. IEC performed an operational assessment of the City's distribution
system and recommended a set of distnbution system settings for the optimum
operation of the proposed Graham Reservoir.
As the City proceeds with the findings and recommendations of this study, it becomes
increasingly important that the improvements defined can actually be constructed.
These improvements must go beyond the typical "planning-level)) reCommendations
to ensure the results and findings can actually be implemented. lEC has extensive
experience in'thedesign and construction of infrastructure projects and we have
added design professionals to our team that will perform systems evaluations, develop
recommended improvements. and develop construction cost estimates. We will use the
hydraulic model combined with our significant design and construction experience to
develop a plan that can be implemented.
Project Schedule
We have developed a proposed project schedule and it is included with our Proposal.
We have assumed a project start date of February 1, 2004. The proposed project
duration is approximately 5 months. IEC has verified the time allocation of our
staff and the proposed project team is available to begin work immediately. IEC is
committed to honoring this dedication of manpower and looks forward to providing
the personnel and service to the City during this hydraulic analysis project. Additional
resources are available within the firm if required to support this important City
project.
IEC
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Project Understanding and Approach
Project Understanding
The Oty of Vernon currendy operates a water distribution system that is comprised
of 3 pump stations that pump to a 0.75 MG devated tank. Aseismic analysis was
performed that analyzed the seismic integrity of the devated tank. The results of the
seismic analysis indicate that although the tank structure itself is structurally sound,
the support system for the tank is not adequate, based upon the seismic ewluation.
Therefore, the Oty is requesting that a hydraulic modd be developed to analyze the
. water distribution system with and without the elevated tank in service (i.e. existing
system versus closed system). The results of the hydraulic analysis will then be used
to determine the improvements necessary for the Oty to operate a closed system,
without the devated tank in service. These improvements will include pump station
modifications to accommodate VFD pumps and SCADA system upgrades that address
automating the operation of the water distribution system. Staff has indicated that
their desire is to have a high quality. cost-effective system that is as automated as
possible.
It is, our understanding that the Oty wants to develop a phased system that identifies
a prioritized list of capital improvements necessary to accommodate the potential
closed system. This prioritized list will identify critical facilities that will be required
immediately and then will prioritize the remaining facilities, avoiding the need to
construct all recommended improvements immediatdy.
The Oty currendy has a GIS system that includes their existing water facilities. It
is .our understanding that this GIS will be made available during the project to build
the water distribution system hydraulic modd. The Otydoes not currendy maintain
a water system hydraulic modd and is looking for the sdected Consultant to sdect
a software modeling package and devdop a water distribution system model for the
purposes of this project. It will be important that the hydraulic modd meets the City's
modeling needs for this project, but also integrates with future applications. GIS
integration is a key component of keeping the hydraulic modd up to date. The model
should also be devdoped in such a manner that it can easily be streamlined into a
Water Master Plan, should the Oty desire to undertake one in the future.
The existing SCADA system incorporates a Quindar SCADA monitoring and
control system employing direct PLC controls communicating via a Oty fiber optic
communications ring. The existing SCADA control systems are to be evaluated
and assessed based on the requirements of a hydraulic system modd to provide for
enhanced monitoring and control of the Water Distribution System. The results from
this modd will be utilized to address the SCADA modification and enhancement
requirements for a fully automated monitoring and control system to achieve the
desired operational parameters.
Along with the assessment, the existing SCADA system will be evaluated based on
the latest technology models for SCADA system operation and deployment. The
assessment will ewluate the communications systems, SCADA software and PLC .
controls based on the latest Microsoft Operating System topolog}70 This assessment
will address the requirements for existing system enhancements or replacement options
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based on current technology models for expansion, operation enhancement and
maintenance.
In summary, this project should meet the City's main objective of establishing a set of
system improvements necessary to potentially take the elevated tank out of service,
while also giving the City a set of tools by which to analyze and maintain their water
distribution system in the future.
Pr.oject Objectives
Our general approach to the proposed effort is to maximize and leverage the collective
knowledge of the City's management, engineering and operations staff with our team's
significant experience on similar projects so that the evaluation
remains on track and satisfies the City's expectations for the depth
and range of evaluation as well as the quality of the work products
and the overall project schedule. We intend to summarize the results
of the key tasks and meet with the City before the next task is
initiated By'proceeding in this deliberate mannet; the City will be
able to continuously monitor the progress and assumptions of these
important evaluations.
The results of the hydraulic analysis must identify and provide clear recommendations
for improvements. The foundation for this analysis will be a detailed hydraulic model
of the water system calibrated against accurate water demand information. The
product from the analysis will be a prioritized list of recommended improvements.
There are a number of key project objectives that our team will address:
~ Select a water hydraulic modeling software package for use on this project that
will meet the City's current and future modeling needs.
~ Develop a water distribution system hydraulic model using the City's existing
water system GIS data~ .
~ Obtain existing water demand and distribution system data to develop tight
model calibration, and a more detailed understanding and prioritization of
existing operational issues.
~ Identify a prioritized set of recommended improvements for changing the
operation of the water system to a closed system.
}> Develop a phasing plan for improvements that identifies critical improvements
and future improVements.
~ Develop a calibration plan and conduct water system testing so that a high
level of hydraulic model cali~ration is achieved.
~ The City is considering transitioning to a pumped system whereby the existing
pump stations would need to be retrofitted with variable frequency drives
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(VFDs) in order to match system demands. This project needs to successfully
address and resolve -all of the issues through careful planning and thought and
application of creative thinking to develop the best solution for the City.
~ Evaluate and Assess Existing SCADA Monitoring and Control Systems
~ Provide a SCADA and PLC Automation Plan for Complete System
Automation
~ Provide a SCADA System Enhancement Recommendations Plan based
on current technology and the latest SCADA Integration Standards for a
Wmdows Based Enterprise Solution.
~ Identify improvement projects that are cost-effective, technically feasible and
address both capacity constraints and operational issues.
~ Deliver a clear and concise report that provides the City with the information
necessary for sound decision-making relating to the findings of the study.
By addressing each of these issues, mc will deliver not only a successful project,
but new tools and methods that will empower the City's engineering. operations, and
management staff to perform their duties more effectively -and efficiendy in the future.
To accomplish these. objectives, there are several key approaches that we will utilize
for this project, which include hydraulic model software selection, GIS integration,
hydraulic model integration, parcel-level loading. project schedule, constructability
reviews and training.
We have included our approach to the key issues we feel are critical to the sUccessful
completion of this project in the fonowing sections.
Hydraulic Model Software Selection
IEC utilizes a wide variety of modeling software programs to conduct utility system
evaluations. Discussions with City staff indicate that the model may be used for
performing "what if" scenarios after this project is completed. If this is the case, then
the model must be easy to use and user friendly. In addition, the models
must be able to be updated with relative ease, or the model will not stay
up to date with current information and will lose its value over time.
Numerous hydraulic computer models are available that will meet the
requirements of the City and mc has performed evaluations to determine
the best model for a client's specific application. However, the selection
of the best model for the City is clearly a function of the criteria utilized
in our selection process and. in turn, defining the term "Best."
We believe the criteria most important to model selection are:
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Technical Accuracy
Ease of Use
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Cost
Vendor support history and neutrality (non-proprietary)
We have experience with all of the commercially available water models that could
be considered for use by the City and one of our early task items will be to devdop a
technical memorandum that recommends a software solution for the City.
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GIS Integration Concepts
GIS has become an important component of hydraulic model development. Our
proposed Project Manager, Scott Humphrey, has used GIS extensively in hydraulic
modeling and master planning projects for over 6 years and clients are very satisfied
with the value that GIS provides. GIS is a powerful tool when it is combined with an
accurate database of your water distnbution system and operations history.
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Utilizing the data structure outlined in the ArcGIS Water and Sewer Oota
. Models WIll ensure thot 011 data created in the conduct of the Moster Pion will
meet the City's future digital dota needs.
The City currently maintains a geographic information system that includes
both water facilities and Jandbase information Q.e. pared data). Our
approach is to take advantage of the City's existing investment in their GIS
and fully integrate die hydraulic modd with the City's GIS. This includes
building the hydraulic modd through an import of the GIS water layer and
establishing links so that future updates can be easily accommodated. We
have found that there is a significant cost and time savings by using existing
GIS information to build hydraulic models.
An added benefit of this approach is that the GIS can QA/QC the modd input
data and find inaccuracies that are not readily apparent in the modeling environment
by itself: Likewise, the modd can QA/QC the GIS data and find inaccuracies that
are not readily apparent in GIS environment. Both themodd and the GIS have
their strengths in certain areas of the QA/ QC process and the end result is a fully
Waler Distribution Data Model reconciled and highly accurate water system
.. .. database that will form the basis of the
hydraulic modeling effort.
An important component of this GIS'based
approach is hydraulic modd integration. The
hydraulic modd's, ability to effectively import
and utilize GIS data is a key factor in the
success of this approach. While conventional
approaches rely h~vi1y on data input and
manipulation within the hydraulic modeling
software environment, this approach utilizes
the GIS environment for all modd data
creation and modification. This GIS-based
approach to the modeling effort builds in
tremendous flexibility in data management.
Because the data is built in the open-
architecture environment of GIS and not
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held in a proprietary hydraulic model database, the data can be easily migrated into a
number of different software applications.
We have found that utilizing a GIS-based approach not only saves time and money
in the development of hydraulic models, but also gives the project a "value-added"
deliverable of the GIS data created as part of the hydraulic model development
process. Therefore, we are proposing a GIS-based approach for this project.
Using this GIS-based approach, it becomes increasingly important to plan beyond
the scope of the current project and create digital data that will seam1essly integrate
into future applications. Our experience with the creation of digital data for similar
agencies will allow us to create data today that is "smart" for tomouo'\v. We have a
significant amount of experience with the ESRI-based data models and can leverage
this knowledge to create digital data that conforms to industry standards and can be
seam1essly integrated into future applications.
Model Development and Calibration
The accw:acy of hydraulic modeling simulations is highly dependent upon tight
calibration of the model to field measured conditions. Calibration is the process by
which planning criteria and assumptions are adjusted to known flow.conditions. A
tight model calibration increases the confidence level in the results of the hydraulic
simulations, engineering analysis, capital improvement recommendations, and resulting
management and investment decisions. Calibration of the water system model is
achieved through hydrant flow testing. We will develop a calibration approach that
takes advantage of existing operational, demand, and flow data from the
Ci~ augmented with field data collected as part of this project. Parcel-level
loading, the cornerstone of our model development and calibration work
plan, is discussed in the following section.
Parcel-level loading
Prior to the development of GIS~ conventional means of applying water
demands or ''loading'' a hydraulic water model were limited to service areas with
generalized land use or diffused parcels. The water demand for an entire service area
~ calculated and then loaded as an upstream point load in the model. ,This approach
tended to oversize upstream facilities and often led to difficult model calibration.
Moreover, the magnitude of the process required the water system models be
"skeletonized" and only backbone facilities analyzed.
With the advent of GIS and digital information, we now have the ability to handle
large amounts of data efficiendy and accw:ately. Therefore, we propose to develop
all water demand for input into the hydraulic model.at the parcel level. This means
that each individual parcel is associated with the water system pipeline that serves that
parcel. This approach is dramatically different from the land-use level ot service area
level approach, where large demand areas are established' and loaded as an upstream
point load in a model of only backbone facilities. The benefits of parcel-level loading
are:
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)> All pipes can be modded and loaded accordingly.
)> The modd can achieve a higher-level of calibration.
)> Better calibration leads to higher-accuracy and a higher confidence levd in
model-based results and recommendations.
)> Future updates to the water modd (i.e. facility changes, land use changes. flow
factor changes, etc...) are easily achieved.
)> Parcd-Ievd loading provides the City with greater flexibility to modd
. additional portions of the system in the future. .
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ParceJ-level looding vastly improves the occuracy and calibrotion of the water hydraulic
model by odding more control points for demand distribution calibration.
As shown above. a parcd-Ievd loading approach loads the modd corresponding to the
actual point in the system that serves that parcel. The diffused pared or generalized
land use approach tends to overestimate flows in some portions of the system,
while loading no flows in other portions of the system. Another advantage of the
parcd-Ievd approach is the flexibility that it provides the City in adding portions of
the system to the modd in the future. Large. service areas need to be redistributed
among new additions to the model. As such. the analysis used to develop flows and
diffuse pared boundaries needs to be repeated; whereas individual pareds can easily
be redirected to the new pipelines. As discussed previously, conventional modeling
methods used "skdtonized" system modds. However, using our digital approach
combined with parcd-Ievel.loacling. the effort to modd every pipe is equal to the levd
of effort required to modd only a portion of the system. This is due to the fact that
the water modd database will include all pipes within the system and water demands
will be developed at the parcd level.
The main drawback of parcd-Ievd loading is that an Assessor's Parcel Number to
Utility Billing System Account Number carrdation is necessary. This APN to Utility
Billing System link is often unavailable within government billing system databases.
However, our project team has significant experience in. creating these links for
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utility systems. We can "geo-code"the addresses in a pared database and also "goo-
code" the addresses contained in the ; City's billing system database. GIS can then be
used to spatially match addresses. thus creating an APN to billing record link. This
''value-added'' link due to our pareel-Ievel approach can then be used by
the City for future analysis. Because of our experience, there will be no
learning curve relating to the billing system data or parcd-Ievelloading
of the model, resulting in an efficient pat"cd-Ievd loading phase of model
devdopment and a highly accurate water system hydraulic model.
Pump Station Evaluation/Potential VFOs
The City currently operates three constant speed water pump stations to supply
its devated water storage tank. The City is considering ttansitioning to a pumped
system whereby the existing pump stations would need to be retrofitted with variable
frequency drives (VFDs) in order to match system demands.
Retrofitting existing pump stations with VFDs requires careful consideration of a
number of issues' including but not limited to:
· Space required for VFDs needs to be evaluated versus current dectrical cabinet
or electrical room space availability. VFD enclosures can be large, depending
on motor horsepower, and can significantly increase the required size of the
station, especially if across-the~line constant speed bypasses are desired. This
not only can trigger the need for a building addition (for enclosed stations). but.
additional site needs as well.
· For enclosed stations, VFDs will require assessment of additional ventilation
or air conditioning needs of the dectrical room (if a separate dectrical room
is present or recommended) or existing pump room. Heat generation of the
VFD units' (depending on motor horsepower) will need to be considered and
appropriate ventilation or air conditioning provided. This can trigger other
issues at the pump station including noise, space for condensers, and impacts
to the existing dectrical power distribution system due to the need for more
equipment (fans, condensers, etc).
· The existing constant speed motors n~ed to be evaluated to determine if they
are VFD-compatible. If not:, this will trigger additioriaI costs to the City to
switch out the old motors for new VFD-compatible motors, if this was not part
of the planned pump station retrofit already.
· On a positive note, the use of VFDs has the potential to save the City money
over time through optimizing pump efficiency by reduced pumping horSepower
over longer periods of time. We have performed similar VFD retrofits where
the initial capital cost of the VFDs was realized in future cost savings. especially
with respect to the consideration of escalating power costs. .
IEe has extensive experience in successfully addressing and resolving all these issues
through careful planning and thought and application of creative thinking to develop
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the best solution for the client. We will work with the Oty to identify the desired
operating characteristics for each pump station where VFDs are being considered.
This is critical, as it drives the remaining items to be evaluated and development of
concept pump station layouts. Based on the information developed with
the Oty, we will develop a concept layout for each existing pump station
with the new VFD concept. We envision one mechanical plan and one
civil plan for each to depict the proposed space requirements. The intent
is to provide the Oty with an initial concept on which additional planning
and design work can be based. A Technical Memorandum will be
. prepared to present the findings of the eval~tion and concept layouts.
Master Planning Approach
A calibrated hydraulic model is a large component of a Water Master Plan. As such,
the Oty may want to use the hydraulic model developed as part of this project for
conducting a Water Master Pian in the future. We have a significant amount of
experience in developing Water Master Plans for agencies such as the
Oty of Vernon. Our approach is to develop the hydraulic model in such
a manner that it can be easily updated for the conduct of a Master Plan,
if so desired by the Oty. Our GIS integration and parcel-level loading
approaches will not only save time and money on this project, but will
also easily streamline into a future Master Plan, if the Oty ever desires to
undertake a full Water Master Plan project.
Project Communications
Project communications among all of the project team members, both intemally
within IEe and externally with Oty staff: is a critical component to the success. of
this project. Our approach relies heavily upon the use of Technical Memoranda. We
will provide a series of Technical Memoranda and subject matter reports during the
progress of this project. Each Technical Memorandum will be delivered to the Oty
following key milestones in the project (for example water model development, water
demand loading, model calibration, etc.). This will ensure that the Oty has reviewed
and accepted key assumptions and components throughout the modeling and analysis
process. These final memoranda and reports will be bound into a Report Appendix
and will provide detail regarding how data was collected, analyses were performed and
decisions were made. Through this technical memorandum approach, we will keep
you well-informed on the development of all taSks so there will be "no surprises"
when recommendations are made. The Technical Memorandum appr<:>ach also will
help streamline the review process of the Report and allow the project to stay on the
desired project schedule.
As part of our project management/project communication approach, we plan to hold
status meetings following the delivery of each technical memorandum to discuss key
issues, answer questions and update the project team on the status of each task and
overall project schedule.
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We have committed our project manager to the project as a "hands on" manager,
meaning he will have significandy more "coritact" time through meetings, phone calls,
e-inail, ete. with member of the project team, both at mc and the City. Committing
this senior resource to the City's project ensures better project communications
throughout the conduct of this project.
In addition to external project communications with City staff, mc will also hold
regularly scheduled status meetings for IEC members of the project team. The
purpose of these meetings will be to discuss the project status, project schedule,
project issues, if any, maintain quality assurance, and perform concept and criteria
revtews.
Project Schedule and Work Plan
A project schedule. has been developed and is included with our Proposal. In order to
keep the project on track, we propose to use the following approach techniques:
. ~ Our technical memorandum approach, discussed in the previous sections; will
foster City involvement throughout the planning process and streamline the
review process.
~ Our GIS-based approach will save time in the development of the water
hydraulic model.
~ As part of our project management approach, we plan to hold status meetings
following the delivery of each technical memorandum to discuss key issues,
answer questions and update the project team on the status of each task and
ovenill project schedule.
~ As discussed previously, we have committed our project manager, Scott
Humphrey, to this project as a "hands on" project manager. He will not only
lead the project and coordinate all activities with City Staf~ but he will also be
responsible for the technical execution of a significant portion of the work.
DevOting this senior level of experience to the City's project will ensure the
project is completed within the desired time frame at a high quality level.
Water System Model - Operations Manuals, Training and Technical Support
(Optional Service)
Discussions with City Staff indicate that they may want to have the model delivered
to the City upon completion of this project for their continued use. If this option is
selected by the City, our approach will be to empower your staff with new tools. We
have significant experience in developing operations manuals and in training new users
Oll the operation of water system hydraulic models. We will customize a p~ for
the City that fits your specific needs. We have added an optional task that will provide
training for City staff members on the operation, use, and update of the hydraulic
model.
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It is extremely important to us for this to be a successful project not only during
the actual conduct of the Master Plan, but also well beyond the final completion of
the actual project. If the City wants the hydraulic model upon completion of the
project, we have a vested interest in giving your staff the tools and training necessary
to maintain, update and analyze the water system hydraulic model
well after the completion of the project. For this reason, in addition
to being available during the course of the project, we will provide
as-needed telephone support services to the City for a period of t-
year after the completion of the project, at no additional cost. Our
company was founded on the principal of commitment to our clients.
As such, we are committing to support your staff so that they can
efficiendy and easily perform future analyses using the water system
hydraulic model, developed as part of this project.
If training is selected as an option, during the working sessions. the City will be able
to select the level of instruction desired and use the training to complete ongoing
assignments.
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Project Experience
The IEC team has developed a reputation as a leader in water facilities planning and
design. In recent years, we have successfully completed projects for local public
agencies such as City of Mountain Vie\\'. City of San Diego, Vallecitos Water District,
City of Oceanside, Olivenhain Municipal Water District, and City of Escondido,
amongst others. We offer the City a comprehensive team with a solid reputation for
delivering quality hydraulic modeling that meets the client's expectations. Below are
key project highlights for our Project Manager and me.
We have also included references and contact information for Graham Reservoir
Hydraulic Modeling and Rincon del Diablo Municipal Water District's Water Master
Plan, which several of our team members, including Project Manager Scott Humphrey.
have recently completed.
Below is a detailed description of Project Manager Scott Humphrey's experience both
with IEC and at prior firms.
Project Manager Experience
Me. Humphrey has served as Project Manager/Engineer for several water and
sewer system master planning studies and has over 12 yeatS of experience in water
artd wastewater hydraulic modeling.and GIS applications. His experience includes
. the development, creation and modification of Geographic Information System
(GIS) geographic entities and database records and he has specialized skills in the
development of hydraulic models using GIS integration, the use of graphic design
software, and database management. He recently worked with the rest
of the project team providing hydraUlic modeling services for the City
of Mountain View's Graham Reservoir and Field Project. He is also
currently completing the Water Master Plan for Rincon del Diablo
.Municipal Water District.
Following is a list of projects Mr. Humphrey completed while at another firm:
)> Vallecitos Water District Sewer Model
)> Vallecitos Water District Water Distnbution System Model
)> Stanford University Domestic Water Distribution Model Project
)> California Water Supply Company - Bakersfield District Water Supply and
Facilities Master Plan
)> University of California at Santa Cruz Campus Water Distribution System
Study
)> City of Burbank Sewer Master Plan
)> City of Burbank APN Billing System Correlation Study
)> City of Huntington Beach Wastewater Master Plan and 1&1 Study
)> Elsinore Valley Municipal Water District GIS-based Wastewater Master Plan
)> City of Oxnard Water Master Plan
)> Central Basin Municipal Water District Recycled Water Master Plan
)> Vallecitos Water District Update to the Water, Wastewater and Water
Reclamation Master Plan
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Project Experience-Hydraulic Modeling
Graham Reservoir Hydraulic Modeling
AGENCY: CIty of Mountain VIew
CONTACT: Hlnh Le. P.E.
me used the City's existing
H20net hydraulic model
to perform a hydraulic
analysis to support the
design of the 8mg Graham
Reservoir. The hydraulic
model was used to determine
the optimum settings for
operation of the Graham
Reservoir, while maintaining
adequate turnover in both
the Whisman and Miramonte
Reservoirs. The model
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14-day extended period
simulation for Graham Reservoir
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CONSTRUCTION COSTS: $11.000.000
PHONE: 650.903.6209
E-MAIl: nlnh./eOd.mtnvlew.ca.us
was then used to size the
proposed Zone 1 and Zone 2
pump stations, located on the
Graham Reservoir site. me
used the model to develop
a recommended set of
distttbution system settings
for the optimum operation
of the proposed Graham
Reservoir for both Average
Day and Maximum Day
conditions.
The IEC team has helped
the City of Mountain View
plan, design, and construct
its largest and most
important water facility.
Important Engineering Features
. Performed hydraulic
modeling and analysis
for the City's entire water
system to evaluate the
addition of the new
reservoir and determine
the optimum operational
strategy. A 14-day extended
period simulation (BPS) was
performed to determine the
optimum operating strategy
of the City's existing
turnout structures, pump
stations and reservoirs
to adequately operate the
proposed reservoir.
Project Accomplishments
. Held interactive workshops
with City and School
District staff for the
conceptual design of
athletic field and water
facilities
. Held multiple community
meetings and incorporated
community input into the
project
. Performed ground water
monitoring and test well
inst2Jlation, testing and
sampling.
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. The hydraulic model was
used to size the proposed
Zone 1 and Zone 2 pump
stations.
· The hydraulic analysis
was used to perform an
operational assessment
of the City's distribution
system and recommend a
set of distribution system
setttings for the optimum
operation of the proposed
Graham Reservoir.
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Project Experience-Master Plan
Water Master Plan
AGENCY: Rincon del Diablo Munldpal Water 0IstrIct PROJEa COSTS: $129.000
CONTAa: Annette Hubbell PHONE: 760.7455522
IEC is currently completing
a Water Master Plan for
the Rincon del Diablo
Municipal Water District
(Rincon). The project
includes the conversion of
Rincon's existing AutoCAD-
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Rincon del Diablo
Municipal Water
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based water atlas maps into
ESRI shapefile format and
hydraulic model development
using GIS integration of
the shapefiles into H20Map
Water.
Important Engineering Features
. Developed unit water
duty factors using existing
customer billing records.
. Developed peak factors and
water system design criteria.
. Developed water demand
projections to the year
2030.
. Developed water storage
requirements, water supply
alternatives, and a water
Capital Improvement
Prognun (CIP).
E-MAil: ahubbellOrinconwater.Clf9
IEC's GIS-based approach
to hydraulic mod~1
development saved Rincon
both time and money.
Project Accomplishments
. Using technical
memorandum approach to
keep project on schedule.
. Converted existing
AutoCAD-based water atlas
maps to GIS format for
future use ina GIS system.
. Saved Rincon time and
money by using GIS-based
approach to hydraulic model
development.
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Team Qualifications
The key to a successful project is the experience and commitment of the project team
members. The team we have assembled for this project have successfully completed
similar assignments working together on past projects. All of the team members will
integrate seamlessly to provide a well coordinated effort.
This section identifies each of the team members and the project team organization.
Personal experience and qualification summaries of lEe projects are discussed in more
detail in the Past Experience section. Individual team member's resumes are included
at the end of this section.
Below is the organizational chart, which depicts the project team members and their
roles as part of the Hydraulic Analysis Project.
PROJECT TEAM CHART
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PRINCIPAL-iN-CHARGE
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~eo.t EstimIIIH
Karen Dimmick
. GIS Support
Project Manager
Project Manager for this project will be Mr. Scott Humphrey, P.E. Mr. Humphrey
has over 12 years of experience serving as Project Manager/Engineer for numerous
water and sewer system hydraulic studies. He is a recogiUzed expert in Master Planning
and served as Project Manager on the Water/Wastewater/Reclamation Master Plan
for VaIlecitos Water pistrict. He is currendy completing work providing hydraulic
mode1ingfor the City of Mountain View's Graham Reservoir & Field Project. A
detailed discussion of Mr. Humphrey's qualifications is provided in the Past
Experience section of this proposal, as well as in his resume.
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As Project Manager, Mr. Humphrey will manage the preparation of the project in
a "hands-on" manner and will be responsible for its technical execution, schedule
and budget. He will lead the.hydraulic analysis; coordinate all activities. with the
City's Project Manager and be the designated point-of-contact between the City and
.. ..' .'\;;';:\'"., ;.,.,. 'C\,:.....>........'" the project teattl. Me. Humphrey will coordinate all administrative
~.Pf?!~~;~~I'l,a~~r;,:lft1r~ . and management functions to assure that adequate staffing and
"1(1~~'~~~~gr!p~~~~?.,', other resources are available to complete the work on schedule;
In~'.~~n~s~!,"!\~'Jn~r define specific project goals and objectives for the project team,
_'. }rj~~.7(i~t~~~1~J:tB6; ~~::~ work; and provide in-house cost control/contract
Mr. Humphrey's experience in master planning and project management is eXtensive.
This gives the City a proven senior resource on the project and ensures that the work
will be performed efficiently, in a timely manner and at a high level of quality.
Principal-in~Charge/Operational Analysis
Principal-in-Charge for this project will be Mr. Preston "Skip" Lewis, P.E. Me. Lewis
is.one of San Diego County's most experienced and respected Project Managers in
the water/wastewater field. Mr. Lewis brings over 18 years of experience working
on water & wastewater in Southern California. He has managed single projects in
excess of $30 million dollars in construction value and the success of
these awatd winning projects attests to his exceptional ~ent
and technical abilities. He is currently serving as Project Manager
for Graham Reservoir in Mountain Vie\v, California, for which Me.
Humphrey is providing hydraulic modeling. His leadership has created
a strong design staff that is dedicated to working under his guidance.
His technical expertise and strong project management has earned him
an excellent reputation in the water/wastewater field.
Me. Lewis will also be performing the Operational ArulIysis. Recently, he also
performed the operational analysis for the City of Mountain View's Graham Reservoir'
and Field Project. As President of lEe, Mr. Lewis is responsible for overall project
quality and allocation of resources. For this project, Me. Lewis will assure the City that
Mr. Humphrey and the design team identified in this proposal will be committed for
the entire duration of the project. If the City has any issues that cannot be resolved
through Mr. Humphrey, he will be there to see the project is completed to the City's
full satisfaction.
QNQC Reviews
QA/ QC Reviews for this project will be provided by Ms. Amy Czajkowski, RE. Ms.
Czajkowski has worked with numerous agencies in San Diego County over the past 13
years. She is an accomplished engineer who brings extensive project management and
design experience to the project team. Her planning experience includes As-Needed
Wastewa~ Hydraulic Modeling for the City of Oceanside, and Carlsbad Municipal
Water District's Water and Sewer Master Plan.
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Water Demands/Hydraulic Model Development
Mr. Saurabh Thapar will be providing water and wastewater demand projections, as
well as developing the hydraulic model. Mr. Thapar was the staff engineer responsible
for developing water demands using an ESRl-based parcd GIS database for Rincon
Municipal Water District's Water Master Plan. He was also responsible for hydraulic
mood development by integrating water system GIS data into an H20Map Water
hydraulic model.
Facilities Evaluation
Providing the Facilities Evaluation for this project will be Mr. RC)b Weber, P.E. Mr.
Weber has 14 years of professional experience and is currendy serving as Assistant
Project Manager for Gtaham Reservoir in the City of Mountain Vie\v, California.
Mr. Weber.also served as Project Engineer for the Lower San Luis Rey Groundwater
Study for the San Diego County Water Authority. He has worked closely with the
design team on a variety of unique design projects and planning studies. His technical
expertise in the water/wastewater industry and his extensive experience in Southem
California is a definite asset to this team and to this project.
Capital Cost Estimates
Providing Capital Cost Estimates for this project will be Ms. Santa Lemons, P..E.
Ms. Lemons has 6 years of experience in the water/wastewater/recycled water fidd.
She has served as the Project Engineer working with the design team on several
CIP projects, including Santa Fe Irrigation District's FY 2003-2004 CIP Pipeline
Replacement Projects and the City of San Diego's Miramar Road Pipeline and
Peiiasquitos Reservoir Projects.
Subconsultant- JSP Automation
JSP Automation a Professional Engineering firm that offers a wide variety Of
technology solutions and has extensive experience in the planning. design, integration
arid implementation management of industrial and commercial dectrica1, control and
information systems for the Water, Wastewater and Remediation Industries. Based on
this foundation of experience. JSP Automation can offer a broad range of Professional
Engineering and Management services.
. As the Owner and Senior Design and Management Engineer, Mr. Jim Phillips, P..E.. is
directly involved in all aspects of design and management for all projects. Mr. Phillips
has over 16 years of extensive experience as an Electrical, Communications and
Systems Engineer in the areas of Information Technology, Communications, Electrical,
Instrumentation and Conti:ol Systems Engineering. His duties include top-level Design
Engineering and Project Management Services for all projects. Mr. Phillip's experience
and training uniqudy qualifies him to provide a diverse set of engineering services.
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SCOTT HUMPHREY, P.E.
Project Manager
QUALIFICATIONS
Mr. Humphrey has a civil engineering background with an emphasis on environmental
engineering. He is knowledgeable in computer hydraulic modeling using WaterCAD (Cybernet)
6.5, SewerCAD 5.5, H20NET 4.6, H20Map Sewer 5.5, H20Map Water 4.5, INFOSewer 1.5,
INFOWater 1.5, HYDRA 6.2, and XP-SWMM. He is knowledgeable in Geographic Information
System (GIS) using ArcView GIS 3.3, ArcINFO, ArcGIS 8.3 and AutoCAD Map 5.0.
IEC PROJECT EXPERIENCE
Graham Reservoir Hydraulic Modeling, City of Mountain VIeW - Responsible for perfonning
hydraulic analysis, using the City's existing mONet hydraulic model, to determine the optimum
operational strategy for incorporating the proposed 8.0 MG Graham reservoir into the City's
existing water distribution system. A 14-day extended period simulation (BPS) was performed to
determine the optimum operational strategy of the City's existing turnout structures. pump
stations and reservoirs to adequately operate the proposed Graham Reservoir. The model was
also used to size the proposed Zone I and Zone 2 pump stations also included in the design of the
Graham reservoir.
City of Mountllin VIeW Review of Capitlll Infrastructure, City of Mountllin VIeW - Responsible
for preparing a review of the City of Mountain View's water system capital infrastructure for use
in obtaining bond financing for the proposed Graham Reservoir. The review included a
description of existing facilities and supply sources and identified the cost and timing of future
infrastructure needs.
North Twin Oaks Reservoir No.2, YaNecitos Water District - Utilized the District's existing
WaterCAD 6.5 water system hydraulic model to develop system head curves and help size the
North Twin Oaks Pwnp Station, which supplies the North Twin Oaks Reservoir No.2.
Water Master Pltin, Rincon del DiIlblo Municipal Water District - Project Manager for on-
going water master plan project The project includes the conversion of Rincon's existing CAD-
based water atlas maps into an ESRI-based GIS platform and the integration of that GIS data into
an H20Map Water hydraulic model; the development of parcel-level land use loading factors;
the development of a water CIP trough the build-out year and the development of storage criteria
for operational and emergency storage.
PROJECT EXPERIENCE (WITH OTHER FIRMS) - MASTER PLANS
Sewer Master Plan, City of Burbank - Responsible for providing technical assistance and
QA/QC for the City's Sewer Master Plan. Key project objectives include; review of existing
planning, utilities and engineering documents, look for data inconsistencies in the sewer system
GIS database and present engineering assumptions for reconciliation to the City, perform dry and
wet weather flow monitoring, an analysis of existing sewage flows by land use classification was
conducted, develop peaking factors, 1&1 rates, and flow generation factors for average flow
conditions, create an ArcGIS-compatible hydraulic modeling package perform a puinp station
evaluation and determine cost estimates of capital improvement, calibrate and perform
wastewater hydraulic modeling using SewerCAD 5.5, prepare sewer drainage basin map, analyze
the system through modeling simulations including operational system analysis scenarios,
compile a prioritized list of system deficiencies develop a Capital Improvement Program, and
prepare a Master Plan Report and sewer system atlas maps for the City. .
WasteWater Master Plan Update, Rancho Californill Water District - Project Manager
responsible for preparing the Waste.water Facilities Master Plan Update for Rancho California
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Water District in southern Riverside County. The major elements of this project include:
· Develop wastewater unit flows and peaking factors for tight model calibration data.
· Develop a wastewater collection system hydraulic model using H20Map Sewer 5.5.
· Structure a prioritized and time-phased Capital Improvements and Replacement Program
· Deliver a master plan that will help the District comply with upcoming USEP A
regulations related to the capacity, management, operations and maintenance (CMOM)
of the sanitary sewer system
· Wastewater flow analyses with GIS reconciliation, parcel level loading, design flow
development and wastewater flow projections.
Update to the Water, Wastewater and Water Reclamation Master PIim, VallecitosWater
Distrkt - Project Manager responsible for coordinating the update to the District's 1996 Water,
Wastewater and Reclamation Master Plan. The District requested that special emphasis be placed
upon the integration and development of GIS data as part of this planning effort. The first phase
of this project included the conversion of the District's existing AutoCAD map based GIS
database into ESRI ArcGIS 8.1 geodatabase format The major elements of this project included;
· The update and GIS integration of the District's existing WaterCAD water system
hydraulic model. ,
· The development and GIS integration of sewer system hydraulic model using
SewerCAD.
· Quality assurance/quality control and data reconciliation of the District's existing GIS
database.
· Development of APN to Utility Billing System Account Number links and parcel-level
loading of both the water and wastewater system hydraulic models.
· Development of water and wastewater unit flow factors.
· Water and wastewater system design criteria.
· Water and wastewater flow projections.
· Water storage requirements.
· Assessment of water supply alternatives.
· Emergency supply and emergency storage assessment.
· Wastewater peak flow mitigation alternatives.
· Dry weather flow monitoring.
· Wastewater treatment facility evaluation.
· Condition assessment of existing water distribution system and collection system
conditions.
· Development of a prioritized Water and Wastewater Capital Improvement Program for
existing, 2006, 202Q and ultimate conditions.
Water Supply and Facilities Master Plan, CalifomUl Water Services Company - Project
Manager responsible for hydraulic model development and analysis using H20Map Water 4.5.
The 10,OOO-pipe model was built using GIS pipeline, junction, and network information digitized
as part of this project Hydraulic model attribute infonnation was populated using GIS through
Open Data Base Connection (ODBC) links. GIS spatial analysis was utilized for parcel-level
water demand loading. System optimization analysis was performed to determine .the best way to
incorporate a new 20 mgd water treatment plant into the Cal Water system, which changed the
water distribution system to a primarily pumped system (bottom up) to a primarily gravity flow
system (top down). 48-hour EPS water quality simulations were perfonned. to determine the
distribution of existing treated water, new treated water, mid groundwater throughout the water
distribution system.
Sewer Interceptor Capacity and Routing Study, Reg;onalInterceptor Planning Temn (1UPT),
City of Sparlcs, Nevada - Project Engineer responsible for updating an existing XP-SWMM
hydraulic model of the City of Sparks major sanitary sewer interceptors conveying wastewater
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flow to the Truckee Meadows Water Reclamation Facility (TMWRF). The XP:-SWMM model
was used for sanitary sewer interceptor planning including determination of the required
interceptor sizes and alignments necessary to adequately convey build-out wastewater flows from
the City of Sparks, the Sun Valley General Improvement District, the Spanish Springs Valley and
a portion of the City of Reno through the City of Sparks to the TMWRF. The project included:
an alternative analysis for four (4) proposed interceptors, the development of build-out
wastewater flow projections, the development of collection system design criteria, the
development of opinion of probable cost estimates for each alternative. Additional analysis
requested by the RlPT included the development of a system improvement prioritization
schedule.
Water System Master Plan, City of Oxnard - Project Engineer responsible for development of a
water system hydraulic model using WaterCAD 4.1. The model was built using the City's GIS
by creating ODBC links allowing for seamless import and export in the future. ArcView GIS was
utilized to analyze current and future land use designations and develop current and projected
water demands for use in the water model. GIS spatial analysis was utilized for parcel-level
water demand loading. _Development of hydrant flow testing calibration plan for use in calibrating
the hydraulic model.
Comprehensive GIS-Based Wastewater Master Plan, Elsinore Valley Municipal Water District
- Project Manager responsible for the development of a Wastewater System Master Planwith
special emphasis on the use, compatibility and integration with the Elsinore Valley Municipal
Water District's ArcInfo based GIS. The major elements of this project included development of
ArcInfo GIS coverages and Arc View shape files for use in the master-planning effort;
development of wastewater unit flow factors; design criteria; development of tributary basin/sub-
basin areas; wastewater flow projections; development, calibration, and utilization of a
computerized hydraulic model using HYDRA 6; evaluation of collection system conditions;
identification and remediation plan for the identified current and future system deficiencies; and
the development of a prioritized capital improvements program (CIP). Provided training and
support to District Staff following final delivery of the wastewater hydraulic model.
Domestic Water Distribution Model Project, StJmford University, Palo Alto, CA - Assisting
Utilities Projects staff in developing a domestic water distribution model using Cybernet software
and based on the University's KYPIPE model. The major elements of the project included model
layout, demand development for diurnal and extended period simulation, hydraulic network
analysis, recommending system improvements, water quality simulation for chloramine
disinfection, and training of University Utilities staff in modifying and maintaining the model.
There are three pressure zones in the Stanford University model and approximately 500 pipes.
Campus Water Distribution System Study, University of Califomill at Santa Cruz, Santa Cruz,
CA - Project Engineer responsible for preparing an operational analysis computer model of the
existing water distribution system, which includes a 2-MG storage tank at the high point in the
system as part of the master plan for the potable water distribution system on the UC Santa Cruz
campus. The study includes data collection and review, establishing/confirming water demands,
constructing the water system model using H20NET 3.0, perfonning hydraulic network analyses,
evaluating existing system performance, including optimization of tank operation, recommending
system improvements, evaluating system water quality and sampling/flushing procedures,
updating water system mapping and preparing a final report of findings.
Recycling Project, Central Basin Water District - Project Engineer involved in the addition of
new facilities and customers into existing H20NET hydraulic model. New customers in ArcView
shape file fonnat were imported into H20NET. Hydraulic analysis of eight (8) phases of
development to detennine impacts upon existing pump stations and reservoirs and to determine
necesSary improvements to meet system design criteria. .
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Relocation of San Antonio Pump Sl4tion, Golda Water District - Water System Evaluation,
Goleta. CA Hydraulic analysis of existing water distribution system in H20NET to determine
impacts of proposed San Antonia Pump Station. System was analyzed for average demand, peak
demand and fire flow scenarios.
Water,Distribution System Model, Ypl/ecitos Water District - Project involved development and
maintenance of water system model using Cybemet 3.0. Model includes 1,200 pipes. 19 pressure
zones, 16 tanks, 18 pressure reducing stations, and 6 pump stations. Performed hydraulic analysis
for approximately. 30 new subdivisions within the District. Performed analysis for sizing of
future capital facilities.
Phase 1 Sewer Rehabilitation Modeling, Richmond Municipal Sewer District - Responsible for
development and analysis of six (6) separate reaches of sanitary sewer main (approximately 3000'
per reach) using SewerCAD 4.0. The study included recommending collection system design
criteria and peak ,flow factors, evaluating existing system performance, and recomm~ding
system improvements.
Sewer Model, VaUecitos Water District - Responsible for maintenance and update of sanitary
sewer model using XP-SWMM. Performed analysis for the sizing of peak storage facilities at
Lift Station No. 1.
CoUeges 9+10 Residence Halls IUUl Dining Hall, University of Ca/ifornill at Smrta Cruz Santa
Cruz, CA. - Project Engineer responsible for site demolition, grading, roadway design. and civil
infrastructure design at proposed residence hall and dining hall site. Project included site
demolition plans; storm drain. sanitary sewer, water and electrical utility plan and profile;
roadway and pathway plan and profile; and site grading plans. Developed construction quantity
estimates from final drawings. .
PROJECT EXPERIENCE (WITH OTHER FIRMS) - GIS SERVICES
GIS Impiemenkzdon, Y(l//ecitos Water District - Lead GIS Consultant responsible for the
conversion of the District's existing AutoCAD Map based GIS into ESRI geodatabase format.
The conversion included the development of a water and wastewater data model with geometric
networks. coded value attribute domains and network connectivity ruies. The project also
consisted of the development of water and wastewater system ~t1as maps using ArcGIS layouts.
the implementation of ArcIMS With the development of water and wastewater IMS services and
associated web pages, the development of GIS standards. and the development of feature linked
annotation.
Utility Master Plan, McCarran International Airport, Las Vegas, NY-Lead GIS Consultant
responsible for the development of ArcGIS data models for all of the existing utilities within the
McCarran International Airport. The data models include geometric networks. coded-value
domains and connectivity roles. Responsible for the development of GIS standards to be used
with the geodatabase for conversion and future maintenance. Responsible for directing and
Quality Control of the AutoCAD vector conversion to ArcGIS as well as the paper map to
ArcGIS conversion.
Stormwater GIS Conversion, City of Burbank - Lead GIS Consultant responsible for the
development and implementation of the City's stormwater GIS conversion from ArcINFO
coverage format to ArcGIS geodatabase format. This project includes the development of a
stormwater data model, the migration of all existing GIS data into the geodatabase, the
. reconciliation and field verification of all associated utilities, and the generation of stormwater
system atlas utility maps.
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GIS Data Converswn, VISta Irrigation District - Project Manager for on-going project
responsible for coordinating the conversion of the District's existing GeoMax GIS database into
an ESRI geodatabase. The major elements of this project will include:
.' The design and implementation of an ESRI geodatabase for the District's water
facilities.
· The conversion of the District's existing GIS data, currently in GeoMax format, into the
newly created ESRI geodatabaseThe development of customized tools for the creation of
new facilities (production tools) and maintenance of the GIS database.
· The implementation of an enterprise ,GIS application for viewing GIS data via the
District's intranet.
· The implementation of ArcSDE for SQL Server
PROJECT EXPERIENCE - V ALLECITOS WATER DISTRICT
Capital Improvements Progrll1ll, YalIecitos Water District - Managed design and construction of
CIP projects. As Capital Facilities Coordinator, prepared RFPs, reviewed proposals and selected
design teams. Reviewed and approved design reports, plans and specifications. Checked
submittals for conformance to specifications. Examined and prepared pay requests, change orders
and RFls during construction. Participated in public relations with community, including
conducting public meetings and responding to phone calls and written inquiries.
Mass Grading Project, Twin Oaks Reservoir, ValIecitos Water District - Phase I, San Marcos,
CA. As District Project Manager, negotiated numerous contractor-initiated change orders,
resulting in a $70;000 cost savings to the District. Project was completed on time and under
budget. Project used cast-in-place concrete pipe technology.
Twin Oaks Reservoir Phase H, Vallecitos Water District - 33.O-million-gallon Pre-Stressed
Concrete Reservoir, San Marcos, CA. District Project Manager of design and constr:uction of pre-
stressed concrete reservoirs. Attended hi-weekly design meetings and aided in development and
review of technical memorandums incorporated into the design report.
Misswn Road Water Main Replacement Project, Va1lecitos Water District - Served as District
Project Manager. Analyzed alternative trenchless technology methOds. Completed project on
time and budget using bore and jack technology. Reviewed and approved steel pipe fabrication
shop drawings.
West Lift Station Project, YalIecitos Water District - Used micro tunneling technology for 800-
foot tunneling project beneath local lake. Performed alternative analysis for lift station location.
Analyzed odor control alternatives. Received written praise from community group board
member for handling of difficult community relations and construction mitigation issues.
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RESUME - SCOTT HUMPHREYS OF 5
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F-.,ESTON "SKIP" LEWI&,P.E.
Principal-in-Charge/Operational Analysis
QUALIFICATIONS
With a recognized expertise in planning, designing, bidding, and constructing public water
and wastewater infrastructure, Mr. Lewis has applied his 18 years of engineering expertise
to a wide variety of conveyance, pumping, storage, and treatment projects. Of particular
recognition are his innovative pump/lift station designs, buried reservoir projects, and
trenchless pipeline construction. The success that Mr. Lewis has achieved can be attributed
to balancing complicated operating/maintenance issues with complex engineering design
challenges, while simultaneously gaining interagency approvals and community acceptance.
As a principal engineer at lEe, he is responsible for quality assurance and personally
perfonns technical reviews to ensure complete and accurate work according to industry
standards. Mr. Lewis continually illustrates a genuine interest and caring concern on his
projects, and repeatedly demonstrates his responsiveness to his clients.
Whether on small local facilities or large regional projects with construction values in
excess of$35 million, Mr. Lewis applies the same technical and managerial skills in
meeting his clients' needs. Through his extensive experience, Mr. Lewis has proven his
innovative problem-solving approach to design challenges and unforeseen construction
situations. His solutions-oriented approach always has system operation, constructability,
and cost controls as key element of the decision-making process. His extensive experience
on water storage, pipeline conveyance, pump/lift stations, and associated appurtenances is
applied to projects on a daily basis, and is sought by professional engineers and engineers-
in-training on his staff for teaching and mentoring purposes. Mr. Lewis has an infectious
enthusiasm for engineering and serving clients.
PROJECT EXPERIENCE - PIPELINES
Demonstrating his professional expertise and client oriented focus, Mr. Lewis has
successfully faced many engineering challenges on pipeline projects. For potable, recycled.
and wastewater he has planned, designed and provided construction management for small
diameter distribution and collection mains to large transmission and conveyance pipelines
up to 96-inches in diameter. He has conducted alternative analysis for route selection to
avoid utility conflict, to minimize easement acquisition, and avoid adverse environmental
impacts. The experience Mr. Lewis offers includes trench less pipeline replacement, and
microtunneling under major freeways, waterways, and bridge crossings. His sOun,d
knowledge and experience with construction practices allows him to construct projects
without disIupting service, within congested utility corridors, and with minimized
construction disturbance to schools, residential and commerc,ial areas as well as peak hour
commuters.
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> North County Distribution
PipeUne
4 miles 71" steel
San Diego County Water
Authority
PROJECT EXPERIENCE - PUMP STATIONS
Pump and lift station design is Mr. Lewis' forte. In addition to designing and managing the
hydraulic, mechanical, and electrical engineering features of pump stations and lift stations.
Mr. Lewis has gained a particular expertise in siting stations in beach environments,
constructing subterranean facilities. and addressing visual impacts. odor control, and noise
attenuation issues. His experience has typically consisted of pumps in the 150 to 500 gpm
capacity, but also has included larger pump capacity reaching 2,500 gpm and even. 7,000
gpm. His project experience encompasses new pump stations, rehabilitating existing stations
with additional emergency collection. and power backup, and complex control systems that
coordinate variable frequency drive pumps with the preset flow rates at a wastewater
treatment plant. Important in all of Mr. Lewis' designs are redundant systems for increased
reliability, and maintaining service at all times. The Lake SClll Marcos Lift Station received a
design award from the local APW A and CWEA chapters, while the West Lift Station gained
CWEA recognition. This and other noteworthy projects are highlighted below.
> Graham Pump Station 10.000 gpm VFDs City of Mountain View
residential
> Lake San Marcos Electrical
Upgrades Lift Station 1
Variable frequency
drives
VaIlecitos Water District
> South Lake Pump Station
2,600 gpm
Vallecitos Water District
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RESUME - PRESTON "SKIP" LEWIS 2 OF 4
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> Deer Springs Pump Station
2.600gpm
V allecitos Water District
~ti~1~~~G:f:R~~~lBfr;};~~~~~f~!'If~"!~~r~..,
-.".,;.,'.- ~.~,""~-.~o..".:'-,.,~,_...,~.:.v~'~o_''"'_h'',~;t..;.,,,,}'.J~~'~~A'<'.'''~r"'ig'..'.V..~~<'n"'~~~~~~~~~~,,~
> Sears Point Pump Station Emergency overflow Vallejos Sanitation &
Storage FaciUty facility Flood Control District
PROJECT EXPERIENCE - STORAGE
While Mr. Lewis applies his professional engineering expertise to a variety of projects, he
has a particular talent for preliminary/final design and construction managemen~ on storage
facilities. His experience includes reservoirs, conveyance piping, and associated
appurtenances. He has been responsible for the design of reservoirs ranging from 1.0 mg up
to 33 mg. including all types of tanks: steel. conventional reinforced concrete, circular
prestressed concrete, and embankment reservoirs with floating covers. He has also
completed the design of joint use facilities with parks and sports fields located above buried
reservoir facilities. Mr. Lewis also has extenSive experience with the rehabilitation of older
tank facilities. His projects have included the latest innovations to improve water
circulation and water quality maintenance. Appurtenance facilities included on many of the
projects include disinfection facilities, pump stations, pipelines, recirculation pumps, bafile
walls. seismic upgrades and innovative grading and landscape techniques to improve the site
aesthetics. Projects where Mr. Lewis has applied his extensive experience and innovative
design are listed below.
> Sears Point Pump Station
Emergency Storage FaciUty
3.0 MG prestressed
concrete
Vallejo Sanitation and Flood
Control
> Bayview Reservoir
10 MG concrete
City of San Diego
> Penasquitos Reservoir
Rehabilitation
5.0 MG prestressed
concrete
City of San ~ego
> Osborne Reservoir Siting Study
15MG
City of Oceanside
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PROJECT EXPERIENCE - AS-NEEDED SERVICES
The proven responsiveness, broad technical expertise, and ability to act as an extension of
staffhave awarded Mr. Lewis a variety of As.Needed Engineering Service contracts..
Services performed included: pipeline replacement, sewer lateral relocation and
replacement, emergency pipeline repairs, construction inspection, facility design. access
road and bridge design. erosion control monitoring, plan checking and design reviews,
energy studies, development of disinfection implementation program, and capital project
management.. His ability to serve a variety of public agencies with his broad and diverse
technical skills illustrates Mr. Lewis' work order and project management talents. As-
needed engineering services have been performed for the following agencies. .
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RESUME - PRESTON "SKIP" LEWIS .4 OF 4
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J....ItY R. CZAJKOWSKI, ~ .E.
QA/QC Reviews
In her 12 years of serving water districts, municipalities, and purveyors. Ms. Czajkowski has
gained recognition for system planning, design engineering, and construction management
of public water and wastewater infrastructure projects. She has conducted master plans for
water and sewer services. assessed impact fees, and developed capital improvement
programs to ensure adequate service. Ms. Czajkowski's engineering design experience
includes conveyance systems, pump and lift stations, reservoir storage, and treatment
facilities. Her on-site conl!truction experience, combined with her extensive research of
material and equipment performance allows her to avoid constructability problems and
reduce costs.
Regardless of the size or complexity of the project, she focuses on complete and accurate
engineering, and understands her clients' needs. Ms. Czajkowski's professional expertise,
combined with her client focus, enables her to act as an extensive of the client's staff on as-
needed contracts. Her experience in performing on "as-needed" agreements affords her the
unique perspective of having acted as a municipal and district empl()yee. She is recognized
for her project management, thorough design review and plan checking, and ability to work
with a variety of contractors and permit applicants.
PROJECT EXPERIENCE - PIPELINES
Economical and effective system design allows owners and operators to provide users with
the water and sewer service that they expect. The planning experience Ms. Czajkowski has
gained enables her to conduct alternative analysis, plan, and design conveyance for water
transmission mains and sewer interceptors that can be permitted and constructed. Her
expertise has been applied to small 8-inch ductile iron piping, typically 24 to 42-inch steel
transmission piping, and has included pipe size as large as 72 inches in diameter. Bhe has
designed pipelines as long as 5 miles, and included associated appurtenances such as flow
controi facilities, inverted siphons, reservoir storage, corrosion treatment, and
chJoramination disinfection treatment Most importantly is her thorougbknowledge of
construction techniques and lbaterial specification that are cost effective without affecting
serviceability and functionality of the designed systems.
Focusing on constructability, Ms. Czajkowski has extensive experience with a variety of
efficient construction techniques that she incorporates into her designs. Whether
microtunneling under an interstate freeway, a railroad bridge support structure, live stream,
or Lake Marcos, Ms. Czajkowski understands the permitting concerns and coordinates with
multiple agencies to ensure her clients have constructible and cost-effective designs. She has
worked with pipe bursting, inversion lining, and in narrow congested utility corridors.
Her experience in designing constructible plans extends beyond engineering and includes
innovative ideas to reduce community safety and traffic concerns where projec~ are routed
through residential neighborhoods, schools, and commercial areas. Ms. Czajkowski has
applied your experience on planned capital improvement projects, fast tracked projects. and
in emergency situations. Her dedication and enthusiasm to design constructible plans, and
functional systems, and to incorporate cost controls make her a valuable asset to any project.
~IE(
RESUME - AMY CZAJKOWSKI 1 OF 4
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> West Lift Station Force Main
4,OOOlj 12" ductile iron
Vallecitos Water
District
> Sewer and Water Group Job 530
3,7oolj 8" pvc
5,2oolj 12" pvo
City of San Diego
> Vista-Carlsbad Interceptor Sewer
12,ooOlj36"& 42"
City of Vista
PROJECT EXPERIENCE - PUMP STATIONS
The technical expertise of Ms. Czajkowski in conveyance and storage reservoirs extends to
lift stations. Her experience with pump stations as large as 2,500 gj>m has allowed her to
address the construction challenges of building an underground facility in high groundwater,
placing an architecturally enhanced structure in a residential area, as well as providing noise
attenuation and odor control for wastewater lift stations. She has designed systems using
variable frequency drives with control schemes to coordinate pumping rates with other
facilities in the system. Her commitment to complete and accurate engineering ensures
emergency generation and redundant design features are incorporated into the design and the
systemS remain operative.
The effectiveness of pump station design is measured by the operator. Ms. Czajkowski
prides herself on researching and understanding equipment specified in her designs. She
documents manufactures performance criteria, ensures equipment meets testing
requirements. and provides operators with operational troubleshooting guidance. Ms.
Czajkowski's dedication in serving the client provides an effective balance between
equipment costs and equipment operation. The value of design is measured by the
functionality provided to the operator.
>
Lake San Marcos Lift Station
Vallecitos Water
District
Vallecitos Water
District
2,500 gpm residential
area
Variable frequency drive
>
Lake San Marcos Electrical
Upgrades Lift Station
PROJECT EXPERIENCE - STORAGE
For preliminary or final design of a new reservoirs, or replacement and rehabilitation of
existing tanks, Ms. Czajkowski has applied her experience to 1 to 5 MG steel tanks, and twin
prestressed concrete tank as large as 33 MG. Her experience includes extensive design of
supporting control value vaults, chloramination facilities, recirculating pump stations,
chemical diffusers, carbon scrubbers, automated washdown systems, site piping, access
roads, landscaping improvements, and other project appurtenances. Concrete rehabilitation,
painting, and electrical and seismic upgrades she has designed have improved facility.
function and longevity.
~IEC
RESUME - AMY CZAJKOWSKI 2 OF 4
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Ms. Czajkowski has a recognized expertise in tank coatings. She understands the critical
nature of construction and operational staff safety, as well as the importance of inspecting
coating applications to avoid "coating joints". Her practical experience extends beyond
design and includes on-site construction management and operation, which have been
invaluable to her clients in the design process. Often she prepares O&M manuals with a
unique .approach to troubleshooting guidance for operators.
PROJECT EXPERIENCE - MASTER PLANS
Master planning for water and sewer services afforded by Ms. Czajkowski includes
evaluation of the systems from point of entry. through treatment, to final disposal. Her
system evaluation includes 4ydraulic analysis of project development in the area.
characterization of flow profiles. and specialized diurnal curve calculations. hi addition to
her modeling capabilities, Ms. Czajkowski assesses new supply sources, storage
requirements. conducts rate analyses, calculates impact assessment fees, determines the
necessary capital improvement projects to accommodate user needs. and understands
funding issues. Her planning experience is augmented by her service to municipalities and
districts through "as-needed" agreements yielding her a unique perspective.
> Northeast VaDey Middle School!
ffigh School Site Sewer Study
Hydraulic analysis and
impact assessment
Oceanside Unified
School District
PROJECT EXPERIENCE - AS-NEEDED SERVICES
Acting as an extension of their staff, Ms. Czajkowski has applied her expertise to municipal
utility deparbnents and water districts through As-Needed Service Agreements. Acting in
behalf of the department or district, she conducted studies and designs, prepared
improvement projects. managed consultant projects. coordinated maintenance activities, and
inspected. checked and reviewed pians and designs. Studies she has conducted include siting
of pipeline and facilities. and energy pumping analysis. Designs have consisted of
emergency repair and replacement, and small works projects. She has developed disinfection
programs and managed on-site capital improvement projects. Her "as-needed" service to
clients has afforded her a unique user/operator perspective in planning and designing water
and wastewater infrastructure projects for municipalities and districts.
~IEC
RESUME - AMY CZAJKOWSKI 3 OF 4
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> As-Needed Engineering and
Emergency Response Services
Project engineering and
management
Vallecitos Water
District
> As-Needed PrOject Manager
Consultant and maintenance
staff coordination
Otay Water District
~IE(
RESUME - AMY CZAJKOWSKI 4 OF 4
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&AURABHTHAPAR
Water Demands/Hydraulic Model Development
QUALIFICATIONS
Mr. Saurabh Thapar has experience in camputatianal hydraulics and enviranmental fluid
mechanics, design and modeling af water and wastewater distributian system, physical and
chemical processes in water and: wastewater treatment plant design, and biareactor design for
wastewater treatment plants.
PROJECT EXPERIENCE
Water Master Plan, Rincon del Diablo Municipal Water District - Staff Engineer responsible
far develaping water demand projectians using an ESRl-based parcel GIS database. Responsible
far hydraulic model develapment by integrating water system GIS data into. an H20Map Water
hydraulic model. Established model cannectivity and all base input data and tested model far
convergence.
4S Ranch Water Rec/mnalion Facility, Olivenhain Municipal Water District - Performed
hydraulic analysis to achieve balancing af influent flow to the clarifiers and proposed design
changes.
San Diego County Water Authority, San Diego - Engineering Intern for camputer based
hydraulic modeling for SDCW A's pipeline 3, 4, and 4B, south ofMiramar vents, as a part of
Master Plan based on available pipe interconnection options to. forecast the flow rates of raw and
treated water that can be delivered to its member agencies by year 2030. Computer based
hydraulic modeling for SDCW A's Marena-Lakeside Pipeline and Helix Flaw Control Facility as
a part of San Vicente Emergency Starage project Cost analysis far the desalination pipeline.
Environmental Engineering Lab, San Diego State University, San Diego - Research Assistant
far investigatian of the effectiveness af surfactant laaded minerals (zeolites and clays) in water
disinfection. Research Assistant for analysis af cantaminant transportatian afEndacrine
Disrupting Corilpounds from bio-solids to groundwater.
Soil Erosion Lab and Geo-technical Lab, San Diego State University, San Diego - Research
Assistant for laboratary testing of mulches far ~ter conservation and landscape, estimation of
soil erosion, runoff, water quality, geatechnical lab tests and laboratary automation.
California Institute of Trans porta lion Safety, San Diego - Research Engineer for Geographic
~formation System (GIS) coordinated estimatian and mapping of collision points an road map of
freeway 805 for the year 1999,2000 and 2001 using Arc view to analyze the intense collisian
points.
TAFE-Massey Ferguson Tractors, India - Worked independently as a Territory Executive
Engineer (sales and marketing) and dealership manager.
Punjab Tractors Ltd., India - Engineering Intern for production floor dealing with lathes, CNC
machines and engine and transmission assembly.
~IE(
RESUME - SAURASH THAPAR 1 OF 1
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R_BERT S. WEBER, P.E:
Facilities Evaluation
QUALIFICATIONS
With proven expertise in civil engineering and project management, Mr. Weber applies his
14 year.s of professional experience to numerous public works water and wastewater
projects. Projects that have benefited from his expertise include conveyance pipelines,
reservoir slofllge facilities, pump and lift stations, and water/wastewater treatment facilities.
His talents have been called upon for as-needed services by municipalities and water utilities.
Mr. Weber is thoroughly familiar with design standards, techniques and analytical methods.
bid specifications, and cost estimating. His talents extend beyond civil engineering to
include securing required project permits, fostering cooperative interagency approvals, and
gaining community project acceptance.
The project success that Mr. Weber has enjoyed is a result of his a1)ility to listen and
qnderstand the client's needs, and translate th~m into actions. He prides himselfin involving
the client in the project, 8Jld having the staff understand the critical issues of the project. The
effective management approach employed by Mr. Weber is only exceeded by his
engineering talents. His engineering decisions and designs are based on careful
considerations of project needs and specific site characteristics. His extensive research and
diligent reviews of construction materials, conservative engineering approach, and
clarification of standard specifications to specific site conditions, effectively manages project
risks and controls construction and operational costs.
Mr. Weber is a commissioned officer in the California Army National Guard and is a veteran
of a Homeland Defense deployment as part of Operation Noble Eagle n.
PROJECT EXPERIENCE - PIPELINES
Designing and sizing pipelines is a relatively simple task for an experienced professional .
engineer. Constructing the pipeline under emergency conditions, through sensitive coastal
beaches and creeks. in highly developed residential areas, across open rural property, within
existing pavement traveled by daily commuters, and requiring multiple agency approvals can
be extremely difficult. Mr. Weber has applied his engineering and project management
talents in all of these settings to construct 8 to 12-inch water distnbution lines and sewer
collectors. and up to 24" water transmission mains for distances of 10,000 linear feet. Mr.
Weber has an ability to anticipate problems. is poised with solutions, and understands that
responsivenesS is critical to every construction project. He has developed plans to provide
continuous uninterrupted service and peak hour uncongested traffic flow during construction.
Complex projects as the ones Mr. Weber has performed require extensive coordination with
agency personnel 8Jld affected land owners.
> Tait Street Waterline 2,OOOlf 8 "PVC City of Oceanside
Repla~ement
> 680 Pipelines 1,OOOlf24" steel Otay Water District
> Sewer and Water Group Job 3,JOOlf 8" 3,000 16"PVC City of San Die_go
S30A
> Bandstand Sewer Trunk Main 3,OOOlf 12 "PVC City of Oceanside
~IE(
RESUME - ROBERT WEBER 1 OF 4
.1 ~i
PROJECT EXPERIENCE - PUMP STATIONS
Specializing in pump and lift station design, Mr. Weber's experience is extensive. Having
. designed stations with pumping rates up to 8,300 gpm, he can apply his expertise to meet
nearly any situation. His design experience includes associated chemical odor control
scrubbers, mechanical and'electrical equipment, telemetry, emergency tank overflow and
power backup, and surge protection. Working in prestigious coastal neighborhoods and
along public beaches, Mr. Weber has designed subterranean stations, while in others
incorporated public restrooms, access pathways, architectural treatments, and public art.
Recognizing that poor operation and maintenance in many ways results from poor design.
Mr. Weber values the opinion and ideas of the client's operations statiin his designs. Mr.
Weber often has involved a construction contractor to solve particular design challenges, and
has incorporated the extensive and rigorous reviews from the coastal commission and
various city departments and commissions.
)> Pump Station 18
650 gpm on beach
City of San Diego
)> Sewer Pump Station SO
Low flow diversion
system
City of San Diego
PROJECT EXPERIENCE - STORAGE
Site selection. tank use, constructing to site conditions, and controlling costs have afforded
Mr. Weber a particular recognition in reservoir design. Location. topography, piping
requirements, cost of acquisition and construction. aesthetics, and long term future use and
needs requirements have been analyzed by Mr. Weber to ensure reservoir site selection is
made by the most educated client Earth embankment, steel tanks, or prestressed concrete
reservoir storage facilities ranging from few million gallons to 16 MG have been designed by
Mr. Weber to specifically meet the needs of the project He also has extensive experience in
associated earthwork. grading. burial, control valve structures, and associated piping and
appurtenances. His construction specifications are detailed to the specific site conditions.
Mr. Weber has been involved in the innovative design of a burial of a 3.4 MG reservoir with
community sports courts on top at ground level, as well as the mixing of recycled and raw
water for use on a golf course. He has also designed a large tensioned floating cover
reservoir in the midst of a public golf course. His expertise has been called upon as a third
party reviewer. The thoroughness and thoughtfulness that Mr. Weber brings to his projects
results is a result of his dedication and commitment to providing the client with the best
possible project. Mr. Weber always looks forward to his next reservoir design project.
~'IE(
RESUME - ROBERT WEBER 2 OF 4
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>> Gano Reservoir
6.5 MG prestressed concrete; Olivenhain MWD
alternative analysis
>> 680 Reservoir
3.4MG prestressed concrete Otay Water District
>> Rancho del Oro
Reservoir
il~!f~if&~~~,
3.0MG siting study City of Oceanside
PROJECT EXPERIENCE - AS-NEEDED SERVICES
The broad and diverse experience offered by Mr. Weber has been called upon in "as-needed"
situations for municipal engineering. Managing many task assignments concurrently and
providing highly responsive service, Mr. Weber has designed pipeline replacements. sewer
lateral relocations, culvert and storm drainage improvements, service access roads, pipeline
bridge crossings. tank foundations, erosion control systems, and conducted planning studies
for literally hundreds of residential homes. Mr. Weber is recognized among his peers for his
earthwork and grading expertise. Through his experience he has proven to act as an
extension of municipal staff.
PROJECT EXPERIENCE - OTHER RELEVANT EXPERIENCE
Important to servicing water is the flow control, groundwater, and chloramination designs
conducted by Mr. Weber. In these designs he has provide critical links in providing needed
quantities of safe drinking water to users. By designing a 48- and 36-inch steel piping,
electrically actuated plug valve, venturi meter, and other associated telemetry, Mr. Weber
linked 60 cfs of water to a joint San Diego County Water AuthorityNallecitos Water District
. Flow Control Facility. Mr. Weber also developed and evaluated alternatives for recovering
and storing 90,000 acre-feet of groundwater in the Lower San Luis Rey River Valley. He
was the Project Manager for the preliminary and final design for the City of Oceanside's
Wells 9. 10 & I I Project, which will form a critical part of the City's water infrastructure.
Design of Well 9 (existing) was fast-tracked in order to supply additional water to the City's
existing brackish water treatment plant In response to an application prepared jointly by the
City of Oceanside. the San Diego County Water Authority, and Mr. Weber, this project was
selected for a $7.2 million dollar construction grant from the Metropolitan Water District of
Southern California. His experience also includes removal and recoatiDg of chlorine tanks,
and conversion of gas chlorine systems to liquid based chloramination syste~. In addition
to the design performed by Mr. Weber on the following projects, he has prepared bid
packages and conducted on-site construction observation.
~IE(
RESUME - ROBERT WEBER 3 OF 4
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> WeDs 9, 10, & 11
3 extraction wells, wellhead
facilities. 4.000 /fofpipeline
Storage and recovery
feasibility study
City of Oceanside
> Lower San Luis Rey River
VaDey Groundwater Study
San Diego County Water
Authority
Chlorine Contact Tank
Reeoating
~IE(
RESUME - ROBERT WEBER 4 OF 4
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S~-.~ITA M. LEMONS, P.E~
Capital Cost Estimates
QUALIFICATIONS
Project management and technical perfonnanceon the analysis, design, and construction
administration phases of water and wastewater projects is Ms. Lemons' expertise. With 6
years of experience, Ms. Lemons has focused on a municipal engineering career and has
managed various public infrastructure projects including reservoir storage, pipeline
conveyance, pumpllift stations, valving and control structures, and site drainage and grading.
She is thoroughly knowledgeable of engineering requirements, specifications and standards,
hydraulic modeling, and AutoCAD and Microstation programs.
As a project engineer, Ms. Lemons aligns the project work to meet the client needs, ensures
all work performed is, complete and accurate, tracks progress, verifies construction
specifications, and oversees delivery of bidding packages. Her on-site construction
management experience has given her a unique ability to develop innovative and effective
construction sequencing. Ms. Lemons is especially recognized for her talents to coordinate
with clients, permitting agencies, and subconsultants.
PROJECT EXPERIENCE - PIPELINES
From route selection, through design drawings, and preparation of construction
specifications, Ms. Lemons has gained extensive experience with water main and sewer
interceptor conveyance. She has earned a particular reputation for her trunk line
rehabilitation experience and associated trenchless replace in place construction cost
analysis. Analyzing alternative design solutions, assessing grades, and calculating and
modeling flow requirements, she has sized small 8-inch ductile iron pipes on local projects to
larger 36-inch steel pipelines reaching nearly five miles on more regional scaled projects.
On larger projects she has coordinated with municipalities, pennitting agencies, and a variety
oflandowners. Ms. Lemons has identified and secured additional right-of-way, developed
construction cost estimates, and planned phased implementation to ensure serviceability
during construction. She recognized among her peers for her innovative construction
sequencing ideas. On controversial projects affecting residential and commercial interests,
she has participated in community involvement workshops.
)- Porter Hill PipeUne
4,000 1f20"pvc
Helix Water District
)- "C" Line Water Transmission Main
72,000lf30" steel
Vista Irrigations
District
)- Rancheros Drive Sewer
Replacement
8,000 If 15"& 21" pvc
Vallecitos Water
District
)- Sewer and Water Group Job 530
3,7oolf 8" pvc
5,2oo/f 12" pvc
City of San Diego
~IE(
RESUME - SARlTA LEMONS 1 OF 3
PROJECT EXPERIENCE - PUMP STATIONS
Specializing in the rehabilitation and upgrading of existing pump and lift stations, Ms.
LemonS repaired and seismically strengthened existing concrete walls and column, energy,
conducted use studies, replaced pumps. installed electrical and telemetry instrumentation,
replaced protective coatings, and developed demolition and disposal plans for outdated
equipment and facilities. Innovative designs for an equalization tank and washdown system
without expensive jet wash equipment illustrates her focus on cost effective solutions. She
also has developed a detailed and complex control scheme to coordinate the pumping rates
between various facilities and the preset rate at a wastewater treatment plant. Ms. Lemons
has worked with pumps that can produce rates up to 7,000 gpm.
)> 680 Reservoir
7,000 gpm
Otay Water District
PROJECT EXPERIENCE - STORAGE
The technical project engineering and organizational skills of Ms. Lemons have been applied
to numerous reservoir storage projects. Working with steel, prestressed concrete, or earthen
embankments, Ms. Lemons has managed and designed new facilities as well as rehabilitated
existing structW'es. Reservoir capacity ranging from 1.0 MG up to twin 33 MG tanks have
been sited, designed, and constructed along with the associated piping and appurtenances by
Ms. Leinons. She has designed reservoirs requiring mass excavation, and in some cases
extensive rock blasting. She is thoroughly familiar with control value vaults inclpding
automated instrumentation, seismic design criteria, weirs, sluice gates, automated washdown
systems, pIc controls, odor control systems, disinfection facilities, and protective coatings.
Ms. Lemons' rehabilitation tank experience, has gained her a particular recognition for the
handlirig and disposal of heavy metal tank coatings. For a 16 MG earthen embankment
reservoir she participated in the innovative design of a floating tension cover. Other
innovative designs she has achieved include a unique distribution box for an equalization
tank. and washdown system without installing expensive jet wash equipment. Commonly,
Ms. Lemons has engineered and designed pump and lift stations in association with
reservoirs. Contract administration often follows the design with support to the client for
contractor bid preparation, award, and construction management.
)> San Carlos Reservoir
5,0 MG prestressed
concrete
City of San Diego
~IE(
RESUME - SARlTA LEMONS 2 OF 3
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KAREN DIMMICK
GIS Support
QUALIFICATIONS
Ms. Dimmick has eight years of experience in computer-aided design and drafting on various
civil engineering projects including water and wastewater treabnent systems, environmental site
assessment and remediation, and digital mapping using a variety of CADD applications. ,She has
extensive experience with Microstation, AutoCad. and ArcGIS. She is thoroughly familiar with
CADD standards utilized by the Water and Wastewater Facilities Division, City of San Diego.
PROJECT EXPERIENCE
Graham Reservoir and Athletic Field Project, City of Mounttlin VIeW - Provided CADD and
design'support for this 8MG concrete reservoir located in Northern California. The reservoir will
be constructed under the athletic fields of a local Middle School, and issues include community
involvement, scheduling, and traffic. The second phase of this project involves the design of new
athletic fields above the reservoir.
Buena VISta Force Main, City of Oceanside - CADD Designer for the design of a 24-inch sewer
force main crossing under SR 78 in the City of Oceanside. The project involves the construction
nearly 10,000 If of pipeline. Instrumental in the preparation of Preliminary Design Report,
contract specifications, plans, and details.
Groundwtder Storage and Recovery Project: Lower San Luis Rey River ytllley, San Diego
County Wtlter Authority - GIS Specialist for feasibility study and field investigation services
condueted as part of the Water Authority's 2030 Regional Water Facilities Master Plan.
Activities included GIS mapping and data collection of existing basin wells, groundwater
elevations, and alluvium thickness contours; along with proposed well and spreading basin site
evaluation. Also provided GIS support for work plan preparation, evaluation of permitting and
access requirements, assessment of potential environmental contamination issues, and initiation
of the environmental documentation for the project.
Pump Stations 18 and 19 RehilbilitaiWn, City of StlII Diego - Site design and CADD
coordination for projects involving 2,000 linear feet offorce main replacements and pump station
rehabilitation and replacement in environmentally sensitive coastal areas. Established' and
managed data sharing protocols between three sub consUltant firms using both AutoCad and
MicroStation. Final project documentation required electronic file translation into strict, client
specified, MircoStation CADD standards.
Hydraulic Study of the Wulff & Paw VISta Pressure Zones, ytdlecitos Water District _
Mapping and design support for the Hydraulic Analysis and Reservoir Siting Study to determine
new location for new 2.0 MG Wulff tank, and possible interconnection with nearby Palos Vista
Pressure Zone. Maps included custom low altitude photography, and fine resolution topography
covering a large portion of the district's northeast pressure zones. _
Miramar Road Pipeline, City of San Diego - CADD supervisor/designer and existing utilities
mapping for 5 mile alignment of 36" waterline along Miramar Road which included an NCTD
bridge and Interstate 15 crossing.
Point Loma WlJStewater Treatment Plant Chemical Feed System, Upgrade, City ofStln Diego-
Provided design services to upgrade the existing polymer bulk: storage system and the addition of
bulk ferric chloride storage and feed system. Services included field venfication of existing
conditions, and the design of interim facilities to ensure minimal down time of plant operations.
. INFRASTRUCTURE ENGINEERING CORl'ORAnON
RESUME - KAREN DIMMICK 1 OF 2
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South Bay InNrnat/olUll Wastewarer Treatment PIImt. Inte17Ultiontd Boundary & Water
Commission and United SUItes Environmental Protection Agency - Provided design services for
plant yard piping of the wastewater 1reatment plant with peak flow capacity of 300 MOD.
Services included multi-discipline CADD coordination from preliminary design to construction
phases.
Alvtll'tldo Wilier Filtration Plllnt Upgnule Il1Ul Expansion, City of Stili Diego - Provided design
services to expand plant capacity to ISO MOD. Services included the design of horizontal and
vertical alignment of 38 transmission and process pipes ranging from 6-inches to 96-inches.
NAS Miramar WllSte DI'llin System Upgrtule, United StIltes Navy - Provided deSign services for
the installation of oily water .separators throughout the NAS Miramar site. Services included
CADD mapping of existing as-built conditions, and demolition and. removal of existing
contaminated soil areas prior to installation of new facilities.
INFRASTRUCTURE ENGINEIlRING CDRPoRAnoN
RESUME - KAREN DIMMICK 2 OF 2
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. JAMES S. PHilLIPS, PE
SENIOR DESIGN AND MANAGEMENT
ENGINEER
As the Owner and Senior Design and Management Engineer, Mr. Phillips is directly
involved in all aspects of design and management for all projects. James Phillips has
over 16 years of extensive experience as an Electrical, Communications and Systems
Engineer in the areas of Information Technology, Communications, Electrical,
Instrumentation and Control Systems Engineering. His duties include top-level Design
Engineering and Project Management Services for all projects. Mr. Phillips experience
and training uniquely qualifies him to provide a diverse set of engineering ~ervices.
Systems Engineering, Mr. Phillips duties include the design, development and
management of integration for large-scale Supervisory Control and Data Acquisition
(SCADA) and plant automation projects. Services include the design of all hardware
systems (Computer Systems, Telecommunications, Information Networks, PL:-C's and
Instrumentation), development of software control strategies, custom software
development specifications and system user interface requirements.
Electrical Engineering, Mr. Phillips has experience providing engineering services to
design, develop and integrate power distribution systems, motor control centers,
emergency power systems and Variable Frequency Drive system applications. Design
tasks include the development of three-line power distribution, motor control wiring
diagrams, power system evaluation, harmonic mitigation studies, power system testing
and the development of plans ,and specifications.
Control Engineer, Mr. Phillips began his career as an instrumentation and control
engineer responsible for'the design and application of instrumentation, PLC control, and
data communications systems forapplications related to Water, Wastewater, Power and
Environmental Projects. Duties include the development of engineering and
manufacturing drawings, equipment and materials specification, field and factory testing
procedures, field start-up and coordination of implementation efforts, process and
instrumentation drawing$ (P&ID), PLC I/O drawings, communications network and
interface drawings, electricaVcontrol interconnection wiring diagrams, process control
strategies, assembly drawings and bills of material.
Project management, Mr. Phillips has extensive project management skills for the
management of complex large-scale, multi-million dollar and multi-disciplined type
projects that required special attention and high level engineering skills. These project
management duties include the coordination and management of the project from
conception through implementation. Additional duties include the development and
presentation of engineered solutions, system evaluation and assessment, value added
engineering design alternatives, engineering resource allocation, top level systems and
telecommunications engjneering, project team coordination, and project budget and cost
control throughout the design, manufacturing and implementation life cycle.
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Detailed Scope of Work
1. Perform Project Management
The Consultant will include the use of management control tools and emphasize
client communication. Prior to the implementation of the project, the Consultant
will develop an initial project management and control plan. This plan will include:
project instructions. which establish the project goals, schedule, task assignments
and communication protocol; project work plan, which merges the scope of services
with project milestones and individual task assignments for schedule and budget;
and a project cost control program which establishes the benchmark and reporting
methodology for the ongoing assessment of project completion and budget.
Client communication will be maintained by the Project Manager. The Project
Manager will coordinate all project activities within the project team and will
be responsible for the development of progress submittals, will attend project
coordination meetings with City, and will be responsible for the developme1lt of
interim deliverables and status reports. .
2. Conduct Project Kick Off Meeting and Establish Project Goals
The Consultant will meet with City staff to establish the goals. needs, and desires of
the'Master Plan, confirm project objectives, discuss approach and criteria, establish
departmental contacts and lines of communication, and discuss data availability.. In
addition, we will meet with 'the City to decide on a mutually agreeable digital deliverable
format for ease of use throughout this project. .
3. Data Collection & Review
A review will be conducted of previous reports by the City and/or consultants to the
City relating to planning. engineering, GIS system information, prior master plans'
and model data, water billing data, and existing! future system characteristics and
requirements. Review will also include: existing water atlas maps, topographic data,
and City standard design criteria. A data/document inventory will be maintained that
lists the data/documents received from the City. the date received. and if the data
needs to be returned to City.. This inventory will be updated as new information is
received and supp~ed to the City at status meetings.
4. Design Criteria Development
An important aspect of the hydraulic analysis will be to develop a set of design
criteria against which the system will be analyzed. Design criteria includes peak factors
(maximum day and peak hour). fire flow requirements,;diurhal patterns for use in the
extended period simulatipn (EPS). and water distribution system criteria (Le. maximum
velocity. minimum pressure, etc.).
. IEC will start by reviewing existing City design criteria relating to the water distribution
system. Recommendation will be made, if necessary. on modification of the existing
criteria. Fire flow requirements will be obtained from the fire department. Maximum
day and peak ,hour factors along with diurnal patterns will be calculated based upon
historic~ consumption records obtained from the City. All criteria developed as part
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of this task will be compared to "industry standard" water system design criteria to
ensure the recommended values are within "normal" ianges.
The water distribution system design criteria will be summarized in the form of a
technical memorandum and submitted to the City for review and comment prior to
proceeding with the next task.
S. Hydraulic Model Selection
A short survey will be developed for City Staff to help mc determine which criteria
are most important to the City relating to the hydnlulic modeling software. A software
selection analysis will be conducted and a draft technical memorandum will be
developed for review and comment by the City.
6. Water Model Development
The consultant will import the existing water system GIS database into the hydraulic
modeling software application determined in Task 4. It is assumed that all data
appropriate for water system hydraulic modeling is populated in the water system GIS.
This includes:
. Diameter
. Length
. Material
The model will include pipelines. booster pumping stations, and teservoirs. A technical
memorandum will be developed that summarizes the hydraulic model development,
the links that 'have been established between the model and the GIS, and future
update procedures. This technical memorandum along with a layout map of " the
model configuration will be submitted to the City for review and comment. All Oty
comments will be addressed prior to proceeding with Task 7.
7. Demand Loading
As discussed in our Approach. mc will utilize parcel-level loading for the water
demands in the hydraulic model created as part of Task 5. Existing water '
consumption data will 'be attached to the parcel GIS database and then loaded into the
model corresponding to the service location of that parcel. An APN to meter account
link will be created and delivered to the City upon completion of the parcel-level
loading task.
8. Hydrant Flow Testing
As part of themodel calibration effort, hydrant flow test results will be required to
calculate friction coefficients within the distribution system. Based upon the Size of
the existing distribution system, it is anticipated that 2 days will be required to collect
the data required to adequately calibrate the water system model. IEC will provide up
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to four (4) staff members for up to 2 days (16 hours) per staff member to perform
hydrant flow testing for model calibration purposes. It is assumed that City Staff will
be available during the flow testing process to assist IEC Staff as needed.
mc will develop a calibration pIan and submit it to the City for review and comment.
Once all City comments have been received, mc will modify the plan accordingly and
proceed with the field flow testing.
9. Model Calibration
The model calibration will be a 2 step process. The first step is to calibrate the model
to all known boundary conditions. These include turnout flows, pump station run-
times and flows, tank volumes. and known demand conditions (Le. average vs. peak).
The second step is to use the hydrant flow test data collected as part of Task 7 to
simulate headloss through the system model and calibrate pipe roughness factors
accordingly. The model will be considered calibrated when 90 percent of the field
measurements are within 10 percent of the model results.
The methodology and results of the calibration will be summarized in the form of
Technical Memorandum No. 5 and submitted to City for review and comment. All
City comments will be addressed prior to proceeding with Task 1 O.
10. Hydraulic Analysis
Upo~ completion of the model calibration task, the hydraulic model will be" analyzed
under average. peak and fire flow conditions to determine the improvements necessary
to operate the water distribution system as a closed system. An extended period
simulation (BPS) will also be developed to analyze the operation of the water system
over a 24-hour period. The model will be analyzed for the following conditions:
Existing System:
· Average day demands
. Maximum day demands
. Peak hour demands
· Maximum day demands plus fire flow
· 24-hour extended period simulation (EPS)
Proposed System (Qosed System without Elevated Tank):
. Average day demands
. Maximum day demands
. Peak hour demands
· Maximum" day demands plus fire flow
· 24-hour extended period simulation (EPS)
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Existing system with elevated tank at maximum level of 20-feet or 600,000
gallons:
. Average day demands
· Maximum day demands
. Peak hour demands
· Maximum day demands plus fire flow
· 24-hour extended period simulation (BPS)
A global fire flow analysis will be performed to determine fire flow locations that
"stress" the system" the most. Individual Maximum Day plus Fire Flow simulations will
then be analyzed at these locations to determine the facilities necessary to adequately
meet fire flow demands.
11. Distribution System Operational Assessment
mc will use the water system hydraulic model developed as part of this project to
assess the current and potential (Le. closed system) operation of the City's water
distribution system and make recommendations to improve the overall operational
strategy used by the City. This operational assessment will form the basis of the
recommended SCADA settings for the proposed system. "
The results of the operational assessment will be summarized in the form of a
technical memorandum and submitted to the City for review and comment. Upon
receipt of comments from the City, a final TM will be issued.
12. Pump Station Evaluation
12.1- Review Existing Information
mc will review the existing pump station information to include record drawings
and operating data such as flo~ hours of operation, discharge pressure, power
consumption," etc. It is assumed the City can .readily provide this information.
12.2- Meeting with City Staff/Site V"lSits
We will meet with City Operations and Engineering staff to discuss pump station
operating criteria and philosophies to include planned operating methodology. space
issues, equipment preferences, and station con1iguration preferences. Following this
meeting; we will visit each pump station site to perform an on-site reconnaissance and
obtain photo documentation.
12~-D~el~Co~~tu~uts
Based on the above tasks, we will develop' one concept layout of each station to depict
potential VFD addition. These will consist of a mechanical plan and a general site/
ciVil plan that indicates the general arrangement of the station. equipment, and site
features. These will be conceptual in nature; no new surveyor mapping is proposed at
this time. If this information is a~ble from the City in an electronic format it will
enhance the presentation of the final product.
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12.4- Prepare Technical Memorandum
A Technical Memorandum will be prepared to document and present the results of the
evaluation. The Tech Memo will contain a summary of the proposed operating criteria
for each station, conceptual layouts depicting the new VFDs. and order of magnitude
costs to retrofit each station.
13. SCADA System Evaluation
JSP will provide comprehensive predesign planning; investigation and assessment
services to establish the best methods for the design and implementation integration
for the SCADA automation and enhancement of the existing water distribution
control system. The planning phase will incorporate the following services that will be
represented in a system planning report for City review:
1. Meet with City Staff in a ''Workshop'' manner to discuss overall project
goals and anticipated functionality for the development of a SCADA system
enhancement and complete automation integration pIan.
2. Evaluate and assess the existing SCADA system operation and its ability to
meet the desired operational requirements. Evaluation criteria will be based
on the best proven technological methods available for SCADA applications,
communications. security. client/server access and system redundancy. This
assessment will take into account the current version of existing SCADA
software verses the industry standardWtndows Enterprise Operating System
SCADA packages based on the latest technology for system monitoring and
control
A System Evaluation and Assessment report Will be prepared identifying the
existing system operation, recomrriended enhancements, or replacement and
an automation plan to incorporate the desired operational requirements for
system operation established during the initial phnning meeting with the City..
3. Evaluate and assess the desired SCADA control system functionality to
establish the requirements for a complete Process Automation Plan to include
the provisions for PLC modification, Data Access, Alarm Notification,
System Redundancy. Historical Data Archiving; System Securities and Local
Area Network applications. This evaluation is critical in establishing the
fundamental SCADA control system enhancement requirements. The
SCADA system must be capable of accessing; storing and processing the data
in a secure and timely manner to establish the desired operational efficiencies
and performance. This evaluation will be addressed in the following planning
documents:
a. Automation PIan -To address the modifications derived from the
hydraulic system model an automation pIan will be developed to fully
automate the operation of the water distribution system. The automation "
pIan will take into account the utilization of variable frequency drives to
maintain constant system'pressure based on system demand and pressure
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monitoring at locations defined by the hydraulic model. In addition to the
pump station control automation pIan additional report provisions will
address the requirements for chemical system injection and monitoring
to maintain the required water quality distribution parameters. These
requirements will address the necessary modifications and enhancements
to the SCADA system. PLC control logic and overall system operational
performance.
b. Energy and Operational Efficiency Management Plan - With additional
computer capability and information availability of today's enterprise
technologies, ne\v, more efficient ways of grouping data for-analysis
become increasingly important. An eff~ data management plan
provides for critical operational data in terms of process data, demand
usage. trending. seasonal variation, time of day and equipment operational
and maintenance data. The operational efficiency plan will consider the
use of Peak-Demand and T1me-of-Use control strategies to optUnize
system performance along with the enhancement of graphical user
interface screens to allow operations to monitOr and control the system.
14. Recommended System Improvements
Following the completion of the water system hydraulic analysis and the distribution
system operational assessment; mc will develop pump and SCADA recommendations
necessary for the distribution system to operate as a closed system. Cost estimates will
be developed based upon the recommended system improvements.
A block system diagram will be developed that outlines the recommended system
improvements and operational control scenariOs. SCADA upgrades determined in
Task 13 will be incorporated into the overall recommended system improvements. "
The recommended system improvemehts and associated block diagram will be
submitted to the City in the form of a Technical Memorandum. All City comments
will be incorporated prior to proceeding with Task 15.
15. Report Preparation
The Consultant shall prepare a hydraulic analysis report that contains a comprehensive
review of the key components of the water hydraulic modeling tasks. The report will
contain an Executive summary that summarizes the key components of the project.
Specifically the Master PIan will address:
· Water System Design Criteria
. Water Demands
. Model Development
. Model Calibration
. Hydraulic Analysis Results
. Pump Station Evaluation
. SCADA System Upgrades
. Recommended Water System Improvements
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Prior to submittal of the draft report, mc shall submit a proposed outline of the
report for review by City Staff. Upon review and acceptance of the outline, five draft
copies of the report will be submitted to the City for review and comment. Upon
incorporation of all City comments, five final copies and one unbound copy for
reproduction purposes will be submitted to the City.. In addition, one electronic copy
of the report document in abobe .pdf format will be submitted to the City. The
electronic copy will include all figures contained in the original Master Plan document.
16. Model Purchase and Installation (Optional)
The City may wish to obtain a license of the selected modeling software. Based
upon approximately 250,000 lineal feet of water pipeline, it is assumed that a 1,000-
lliik license of the hydraulic modeling software will be adequate for the purposes of
this modeling project. If this is selected as an optional task, mc will purchase one
l,OOO-link license of the selected hydraulic modeling software and install it on a City
computer. me will also install the hydraulic model developed as part of this project
and perform system testing to ensure that the modeling software and associated model
are operating properly.
17. Training (Optional)
The City may wish to have training on the details of the water system model and
. scenarios developed as part of this Master Plan process. If selected as an optional
task, the Consultant shall pro~de up to three (3) days of training on the use, operation
and continued update of the water hydraulic modeling software. Training will be '
provided for up to 5 City Staff members and will be tailored specifically to the needs
of the City.. Training will be specific to the water model developed as part of this "
Master Plan and will include procedures on the update and maintenance of the
models, running ''what-if'' scenarios, and general troubleshooting. As discussed in
our approach, we will provide as-needed telephone support services to the City for a
period of l-year after the completion of the project, at no additional cost.
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EXHIBIT
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CITY OF VERNON
COMMUNITY SERVICES & WATER DEPARTMENT
AGREEMENT CHANGE ORDER NO. SUPPLEMENT NO. SHEET OF SHEETS
- - - -
PROJECT: P.O. NO.
TO: CONSULTANT
REQUESTED BY:
You are hereby directed to make the herein described changes from the original scope of work of this agreement.
Contract Amount (Base Bid) I ............................................... $
Amount of This Change Order I .. .. .. .. .. .. .... .. .. .. .. .... .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .... .. .. $
Amount of Previous Change Orders I .. .. .... .... .. .. ...... .... .. .. .... .. .. .. .. .. .. .. .. .... .. .. ...... .. .. .... .. .. .... .. $
Total Change Orders I .... .. .. .. .. .. .. .. .. .. .. .. .. .... .... . .. .. ...... .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .... .. .. .... .. $
Modified Agreement Amount I .. .. .. .. .. .. .. .. .... .. .... .. .. .. .. .... .. .. .. .. .... .. .... .. .. .. .. ........ .. .. .. .. .. .. .... .. $
By reason of this order the time of
comoletion will be adiusted as follows:
Approved: Date:
City Administrator
We, the undersigned Consultant, have given careful consideration to the change proposed and hereby agree, if this proposal is approved that we will provide all
equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full
payment therefore the prices shown above,
Accepted Date: Consultant:
By: Title:
c: PurchasingIProject File/Consultant
SUPPORTING
DOCUMENTS
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COMMUNITY SERVICES & WATER DEPARTMENT
OFFICE MEMORANDUM
TO:
Bruce Malkenhorst, City Administrator i.
Samuel Kevin Wilsou, Director of Community Services aud Water -.Jry'(5;xt~ .
March 30, 2005
FROM:
DATE:
SUBJECT:
SERVICES AGREEMENT FOR A DISTRIBUTION SYSTEM HYDRAULIC
ANALYSIS
The City Attorney's office has prepared a Services Agreement between the City and
Infrastructure Engineering Corporation for professional consulting services for a distribution system
hydraulic analysis of the City's water distribution system.
As you are aware, the City's elevated tank is scheduled to receive several structural
modifications and significant rehabilitation to the interior coating in the near future. The interior
coating replacement will have to be done in another phase because it will require that the elevated tank
be taken out-of-service. The proposed modifications when completed will significantly reduce the
possibility of this tank collapsing in the event of a natural disaster and allow the City to take the
elevated tank out-of-service to make the required interior modifications.
The proposed hydraulic analysis will evaluate the design criteria necessary to develop a closed
water distribution system using computer models as a means of analysis. A closed system will also
add an additional measure of redundancy to the City's water distribution system and allow the City to
deliver water to its customer's without the services of the elevated tank.
On October 20, 2004 City Council authorized the issuance of Request for Proposals to
perform said task. Proposals were received on November 18, 2004. Infrastructure Engineering
Corporation's bid is $72,477.00. Funds were specifically budgeted for these services. The agreement
has been executed by Infrastructure Engineering Corporation. It is recommended that City Council
approve the agreement. Please place this item on the April 6, 2005 City Council agenda. Thank you.
SKW Isr
Enclosure
c: Eric T, Fresch, City Attorney
SERVICES AGREEMENT
This AGREEMENT ("Agreement") is made, entered into and executed in
duplicate originals, either copy of which may be considered and used as the original
hereof for all purposes, as of this _ day of March, 2005, in the City of Vernon,
County of Los Angeles, California
BY AND BETWEEN
CITY OF VERNON, a municipal
corporation, hereinafter referred to as
the "City"
4305 Santa Fe Avenue
Vernon, California 90058
AND
INFRASTRUCTURE ENGINEERING,
CORPORATION, an independent
contractor, hereinafter referred to as the
"Contractor"
14271 Danielson Street
Poway, California 92064
RECITALS
WHEREAS, the City has determined to retain the services of an
independent contractor to perform a hydraulic analysis of the City's water distribution
system; and
WHEREAS, Contractor has prepared a proposal dated November 18,
2004, for the Services, a copy of which is attached hereto as Exhibit A and incorporated
by this reference (the "Proposal"); and
WHEREAS, Contractor represents that it is qualified and capable of
furnishing the labor, materials and expertise necessary to perform the Services that the
City requires, as set forth in this Agreement, and is willing to do so on the terms and
conditions set forth below; and
WHEREAS, the hydraulic analysis has been bid, and Contractor's cost
proposal is acceptable to the City; and
WHEREAS, the City desires to enter into an agreement with Contractor to
provide the hydraulic analysis of the City's water distribution system on a contract basi~
as defined in the terms and conditions setforth below.
NOW, THEREFORE, IT IS AGREED AS FOllOWS:
Page 1 of 18
SECTION 1. TERM OF CONTRACT
1.01. This Agreement will become effective on , and will continue in effect
until such time as the City receives a final report of the hydraulic analysis for the
City's water distribution system or until terminated as provided in this Agreement.
SECTION 2. DEFINITION OF TERMS
2.01. Whenever used in the Ag(eement, the following terms shall mean:
A. "Agreement" shall mean that formally executed Agreement or Contract
which includes the Contract Documents attached. The Agreement
constitutes tf)e entire agreement between the parties relating to its subject
matter.
B. "City" shall mean the City of Vernon, California, the entity which has
"executed the Agreement and, where applicable, its affiliated companies,
and its officers, directors, employees, representatives and agents.
C. "Contractor" shall mean Infrastructure Engineering Corporation and where
applicable, its affiliated companies, and its officers, directors, employees,
representatives and agents.
D. "Contract Documents" shall includE3 any inquiry, invitation to bid, or
proposal which may have, but not necessarily, preceded execution of the
Agreement, and including the General Provisions and all exhibits and
schedules attached to the Agreement and all plans and specifications
identified in the Contract Documents.
E. "Contract Price" shall mean the compensation set forth or provided for in
Section 4.01 of this Agreement. Whether it expressly provides for the
reimbursement of costs incurred by Contractor or simply for the payment
of a lump sum of money, it is intended to be the full and complete payment
for satisfactory completion of the Work and, unless otherwise stated, to
. cover all costs whether for materials, equipment, tools, labor, services and
taxes and all overhead, rentals and profit or fee, if any.
F. "General Provisions" or "General Conditions" shall mean the General
Provisions as set forth in this Agreement.
G. "Premises" shall mean the physical premises under City's control or
ownership where Work hereunder is to be performed.
Page 2 of 18
H. "Proprietary Information" and "Confidential Information" shall mean all
information, whether written or oral, which Contractor acquires from,
through or on behalfof City, directly or indirectly, or which arises out of the
Work, concerning the Work or proprietary processes involved in the Work
including, without limitation, information concerning past, present or future
business plans of City, information about the operations of City's
Premises, and other City information or know-how obtained during the
Work, except information falling into any of the following categories:
1. Information which, at the time of disclosure hereunder, is in the
public domain;
2. Information which, after disclosure hereunder, enters the public
domain, except where such entry is the result of Contractor's or any
entity'within Contractor's control breach of this Agreement;
3: Information which, prior to disclosure hereunder, was already in
Contractor's possession without limitation regarding disclosure to
others; or
4. Information which, subsequent to disclosure hereunder, is obtained
by Contractor from a third party who is lawfully in possession of
such information and not subject to a contractual or fiduciary
relationship to City with respect to said information and who does
not require Contractor to agree to refrain from disclosing such
information to others.
I. "Subcontractor" shall mean any first or lower-tier subcontractor and its
employees, representatives, agents, subcontractors or other personnel
who have been approved in the manner required by this Agreement.
J. 'Work" or "Services" shall mean the work performed by Contractor and
required to be performed from time to time by City under this Agreement.
SECTION 3. SERVICES TO BE PERFORMED BY
CONTRACTOR
Specific Services
3.01. Contractor's Services shall include, but will not be limited to, providing a hydraulic
analysis of the City's water distribution system, a distribution system operational
assessment, pump and SCADA recommendations necessary for the distribution
system to operate as a closed system and cost estimates for the recommended
system improvements. The Contractor's Services are more specifically detailed
Page 3 of 18
in the Proposal attached hereto as Exhibit "A" and incorporated herein by this
~re~noo. '
, 3.02. Contractor shall be responsible for traffic control on the Work site when
necessary and shall take all precautions to ensure the safety of pedestrians,
vehicular traffic, and personnel.
Change of Services
3.03. City may at any time, by written change order executed by the City Administrator,
make changes only to extend the Work duration and total compensation of
Contractor's "York. Changes iil the scope of Work, or duties and obligations,
shall be authorized only by the City.
3.04. City may make "Changes" by increasing, reducing or deviating from the
requirements of the scope of Work. A form of Change Order is set forth in
Exhibit B attached hereto and incorporated by referenoo.
Timing of Services
3.05. Contractor's Services shall commence upon the execution of this Agreement by
both parties and award by the City Council and shall end at such time as the City
reooives a final report, in a form acceptable to the City, of the hydraulic analysis
of the City's water distribution system, a distribution system operational
assessment, pump and SCADA recommendations necessary for the distribution
system to operate as a closed system and cost estimates for the recommended
system improvements, unless this Agreement is otherwise terminated according
to Section 6 of this Agreement or extended'according to the conditions and terms
set forth in this Agreement.
3.06. Time is of the essenoofor all Work contemplated by this Agreement. Contractor
shall start performing Services under this Agreement only after notification by the
C~ ' -
Method of Performing Services
3.07. Contractor will determine and is responsible for the method, details, and means
of performing the above-described Services.
Status of Contractor
3.08. Contractor enters into this Agreement, and 'will remain throughout the term of this
Agreement, as an independent contractor. Contractor agrees that it is not and
will not become an employee, partner, agent, or principal of City while this.
Agreement is in effect. Contractor agrees it is not entitled to the rights or benefits
Page 4 of 18
afforded to City's employe'es, including disability or unemployment insurance,
workers' compensation, medical insurance, sick leave, or any other employment
benefit. Contractor is responsible for providing, at its own expense, disability,
unemployment, and other insurance, worker's compensation, training, permits,
and licenses for itself and for its ,employees and subcontractors. Contractor shall
have complete and sole control over its employees, the details of the Services
and methods by which the Services are accomplished, it being understood that
City is interested only in the results to be obtained by Contractor.
3.09. Contractor has no authority to enter contracts or agreements on behalf of City.
This Agreement does not create a partnership or joint venture between the
parties.
Payment of Taxes
3.10. Contractor is responsible for paying when due all income taxes, including
estimated taxes, incurred as a result of the compensation paid by City to the
Contractor for Services under this Agreement. Contractor agrees to indemnify
City for any claims, costs, losses, fees, penalties, interest, or damages suffered
by City resulting from Contractor's failure to comply with this provision.
3.11., Payroll taxes including federal, state and local taxes shall not be withheld or paid
by City on behalf of Contractor or for the employees of the Contractor.
Contractor shall not be treated as an employee with respect to the Services
performed hereunder for federal or state tax purposes. Contractor shall be
responsible to pay taxes mandated by law.
3.12. Since Contractor is not an employee of City, Contractor is not eligible for and
shall not partiCipate in any employee benefit of City, including pension, health or
other fringe benefits.
SECTION 4. COMPENSATION
4.01. In consideration for the Services to be performed by Contractor, described in
Section 3 of this Agreement, City agrees to pay Contractor the sum of Sixty
Three Thousand Six Hundred Fifty Nine and no/100 Dollars ($63,659.00) (the
"Contract Price"). City also agrees to purchase a hydraulic computer model used
to facilitate the original analysis for the amount of Eight Thousand Eight Hundred
Eighteen and no/100 Dollars ($8,818.00).
Entire Compensation
4.02. The Contract Price is full and complete compensation, and constitutes the entire
compensation due Contractor for the Services and any and all of Contractor's
Page 5 of 18
obligations hereunder, regardless of difficulty, unforeseen circumstances, hours
worked or equipment, materials or personnel required. The Contract Price
includes without limitation compensation for applicable taxes, customs duties,
fees, overhead, profit, travel time to and from the Premises and all other direct
and indirect costs incurred or to be incurred by Contractor hereunder. The
Contract Price set forth above is not subject to escalation for any reason except
as expressly set forth in this Agreement. No adjustments in compensation shall
be made as a result of changes in the value of any currency. The Contract Price
shall only be adjusted by formal, written Change Order or amendment to this
Agreement.
Payment of Compensation
. 4.03. For Services rendered under Section 3 of this Agreement, City agrees to pay
Contractor the sum set forth in Paragraph 4.01 of this Agreement on completion
of Work and within thirty (30) days of acceptance and approval of an invoice
prepared in accordance with City requirements.
4.04. For Services rendered under Section 3 of this Agreement, Contractor shall be
entitled to receive monthly payments. Contractor shall submit to City a monthly
invoice and statement of Services, prepared in accordance with City
requirements, by the fifteenth (15th) of each month, forthe prior calendar month's
completed Work. City will make payments to Contractor within thirty (30) days
after acceptance and approval of the invoice received from Contractor.
4.05. Contractor shall be responsible for paying any subcontractors used in the
performance of this Agreement. Subcontractors shall not bill the City directly.
. Expenses
4.06. City shall not be liable to Contractor for any expenses paid or incurred by
Contractor. Expenses may only be billed if advance written approval has been
obtained from the City Administrator.
Compensation for Changes
4.07. The compensation due Contractor, or the credit due City, for changes may not be
established verbally, and shall be established in a written change order signed by
City as described in Sections 3.03 and 3.04 of this Agreement. Compensation
adjustments in each such change order shall be established by one or more of
the following bases, as determined by City: (a) a lump sum price to be negotiated
between the parties; or (b) Work unit rates to be negotiated between the parties.
Once established, the amount of the compensation due Contractor or credit due
City for a change shall not be subject to adjustment for any reason, including
changes in the value of any currency.
Page 6 of 18
SECTION 5. OBLIGATIONS OF THE PARTIES
5.01. Contractor is responsible for meeting all conditions of this Agreement 'and City
Standards & Details for all Work performed. Substandard Work, as determined
solely by the City, shall be redone at the expense of the Contractor.
Products of Consulting
5.02. All products of consulting services including, but not limited to; manuals,
documents and/or computer software, shall become the property of the City and
shall be delivered to the City before the end of the performance of this
Agreement. Basic notes and sketches, charts, computations and other data shall
be made available to City without restriction or limitation on .their use.
Liability Insurance
5.03. Contractor and its sUbcontractor(s), if any, shall, prior to commencement of any
Work and for the duration of this Agreement, obtain and maintain at its own
expense, those minimum levels of insurance coverage as set forth below. Prior
to commencing Work hereunder, Contractor shall provide the City with proof of
insurance providing and maintaining the coverages and endorsements set forth
below. Said proof of insurance shall also provide that said policy or policies shall
not be canceled or materially reduced in coverage without giving at least thirty
(30) days prior written notice to the City.
5.04. The insurance coverage as listed herein, shall be properly endorsed to include
those contractual obligations which may be identified further within this
Agreement and shall be endorsed to provide City all the rights and privileges of
an additional insured.
5.05. Contractor shall cause its insurers to issue, including but not limited to,
Certificates of Insurance or, upon request, certified copies of the insurance
policies evidencing that the coverages and policy endorsements required under
this Agreement, are maintained in force.
5.06. Contractor shall ensure its sUbcontractor(s), if any, maintain those insurance
requirements as specified in this Agreement and are endorsed as additional
insured(s) on all required Contractor insurance coverages. Contractor and its
sUbcontractor(s), if any, shall maintain in effect the following minimum insurance
coverages on an Occurrence Form Policy:
A. Workers Compensation within the statutory limits, including occupational
illness or disease coverage in accordance with the laws of the nation,
state, territory, or province exercising jurisdiction over Contractor's
employees. Workers Compensation and Employers Liability Insurance
Page 7 of 18
shall have a minimum limit of $1 ,000,000 per occurrence. Contractor
further agrees to hold harmless and indemnify City for any and all claims
arising out of an injury, disability, or death of any of Contractor's
employees or agents.
B. Comprehensive General Liability Insurance, including, but not limited to,'
Contractual Liability, Products and Completed Operations Liability, Broad
Form Property Damage and Bodily Injury Liability, and Explosion,
Collapse and Underground Liability, with a minimum combined single limit
of $2,000,000 per occurrence.
C. Comprehensive Automobile Insurance, including, but not limited to, all
owned, non-owned or hired vehicles with a minimum combined single limit
of $1 ,000,000 per occurrence for bodily injury and property damage.
D. Excess Liability Insurance with limits of $2,000,000. Such evidence of
insurance can either be through the primary insurance coverages or
through an excess policy. Such insurance shall at all times be on an
occurrence form and provide policy conditions as broad as those required
in the primary insurance.
5.07. Contractor agrees to provide insurance in the amounts and forms specified
above. Contractor shall submit to the City documentation indicating compliance
with these minimum requirements no less than one (1) day prior to the beginning
of performance under this Agreement. Contractor shall not commence
perfol111ance of its Work under this Agreement until the above insurance has
been obtained and proof of insurance has been filed with and approved by the
City.
5.08. Contractor shall not permit a subcontractor or vendor to perform work on City
premises unless and until a certificate of insurance is obtained showing that such
subcon~ractor or vendor has worker's compensation coverage. If Contractor
employs subcontractors as part of the Services rendered, Contractor's protective
coverage is required. Contractor may include all subcontractors as insureds
under its own policy or shall furnish separate insurance for each subcontractor,
meeting the requirements set forth above.
Representations
5.09. To the fullest extent permitted by law, Contractor shall defend, indemnify and
hold harmless City and its elected officials, officers, agents and employees from
all claims, suits, actions, demands, damages, liabilities, expenses, judgments,
settlements, and penalties, losses, fines, and all costs and expenses incurred in
connection therewith, including reasonable attorney's fees and all costs of
defense, arising out of or attributable to the negligent or wrongful acts of
Page 8 of 18
Contractor or its employees or agents under this Agreement, except to the extent
arising from or caused by the sole negligence or willful misconduct of the City, its
officers, agents or employees. The terms of this indemnity shall survive the
termination of this Agreement. The obligations in this Paragraph are in addition
to Contractor's duty to provide insurance and shall not be limited by any limitation
on the amount or type of insurance coverage carried by Contractor.
5.10. Contractor and City represent that each has read and understands the
Agreement and Contract Documents. The Contractor represents it understands
the City's regulations concerning Premises access, badges, parking, security,
safety, fire, prohibited drugs and alcohol, and smoking and other rules, and that
Contractor has visited Premises where the Work is to be done and is familiar with
the local conditions under which it is ,to be done. Contractor also represents that
it is experienced in performing and competent and qualified to perform the kind of
tasks or assignments included in the Work and employs or has available for
employment in sufficient numbers all unskilled, skilled, administrative,
supervisory, professional and managerial or other personnel required to perform
the Work as required by this Agreement.
5.11. Contractor represents that it has the qualifications and skills necessary to
perform the Services under this Agreement in a competent, professional manner,
without the advice or direction of City. This means Contractor is able to fulfill the
requirements of this Agreement. Failure to perform all the Services required
under this Agreement constitutes a material breach of the Agreement.
Contractor has complete and sole discretion for the manner in which the Work
under this Agreement will be performed.
5.12. Contractor declares and states that is has complied with and will continue to
comply with all federal, state and local laws regarding business permits and
licenses that may be required to carry out the Services to be performed under
this Agreement. .
5.13. Contractor agrees to indemnify, defend, and hold City free and harmless from all
claims, demands, losses, costs, expenses, obligations, liabilities, damages,
recoveries and deficiencies, including interest, penalties, attorney's fees and
costs, that City may"incur as a result of a breach by Contractor of any
representation or provision contained in this Agreement or any negligent or
intentional acts or omissions by Contractor, it subcontractors, agents, and
employees or based on any claim that any software program or other product
used or furnished by Contractor in the performance of this Agreement constitutes
an infringement of any United States patent or copyright.
5.14. Contractor's rights under this Agreement may not be assigned nor may its duties
be delegated or subcontracted without the prior written consent of City. Any
assignment or delegation or subcontract in violation of this Section shall, at City's
Page 9 of 18
sole discretion, be void. Consent by City shall not relieve Contractor of
responsibility for performance of Contractor's obligations hereunder. City may
assign all or any part of this Agreement at any time effective immediately upon
written notification to Contractor.
5.15. At all times while Work is being performed on the Premises each party shall be
represented thereon by a designated representative. Each party may notify the
other in writing of the identity of such persons from time to time.
Work Injury
5.16. The treatment and care of injuries sustained by Contractor's employees,
subcontractors, representatives or other personnel shall be and remain the
responsibility of Contractor. City's first aid facilities, if any, however" will be made
available to Contractor's employees in emergency cases which are the direct
result of accidents occurring on the Premises. City shall incur no liability for, and
Contractor hereby agrees to indemnify City against, any causes of action, claim,
liability or costs, including attorney's fees, arising in whole or part out of the
furnishing of such first aid facilities or assistance to Contractor's employees,
subcontractors, representatives or other personnel, or out of the failure to furnish
such facilities or assistance. . .
Records, Inspection and Audit
5.17. During the course of Work being performed, Contractor and any of its
subcontractors, shall maintain and retain, not less than three (3) years after '.
completion thereof, complete and accurate records of the Contractor's costs
- which are chargeable to the City under this Agreement. City or its designated,
authorized representatives, shall have the right during this three (3) year period,
upon written reasonable notice, to inspect and audit those records. Such records
to be maintained and retained by the Contractor shall include: (a) payroll record
accounting for the total time distribution of the Contractor's employees working
full or part time on the Work (to permit tracing to payroll payments in cash); (b)
. invoices for purchases, receiving and issuing documents, and all the other unit-
inventory records for the Contractor's stores, stock or capital items; (c) paid
invoices and canceled checks for material purchased and for the subcontractor's
and any other third parties' charges; and (d) any other documentation City deems
necessary to support costs and charges under this Agreement.
Corporate Conduct
5.18. Contractor, its employees, agents or representatives'shall not offer or give to an
officer, official or employee of City gifts, entertainment, payments, loans or other
gratuities to influence the award of a contract or obtain favorable treatment under
this Agreement or any other contract.
Page 10 of 18
Standard of Care
5.19. . Contractor agrees that all Services provided will be conducted by the principal
and 'competent staff members, if any, under the supervision of the principal, and
that Services will be performed and rendered diligently. Contractor represents
that it has, or shall secure, at its own expense, all personnel required to perform
Contractor's Services under this Agreement, but at all times shall be responsible
for the Services of such personnel. Contractor may not employ any
subcontractor without the prior written approval of the City.
Indemnity Process
5.20. The City shall notify Contractor in writing of any suits, claims or demands
Covered by any indemnity contained in this Agreement. Promptly after receipt of
such notice, Contractor shall assume the defense of such claim with counsel
reasonably satisfactory to City. If Contractor fails, within a reasonable time after
receipt of such notice, to assume the defense with counsel reasonably
satisfactory to City, or if, in the reasonable judgment of City, a direct or indirect
conflict of interest exists between the parties with respect to the claim, or if in the
sole judgment of City the assumption and conduct of the defense by Contractor
would materially and adversely affect City in any manner or prejudice its ability to
conduct a successful defense, then the City shall have the right to undertake the
defense, compromise and settlement of such claim for the account and at the
expense of Contractor. Notwithstanding the above, if the City in its sole ,
discretion so elects, Cjty may also participate in the defense of such actions by
employing counsel at its expense, without waiving the Gontractor's obligations to
indemnify or defend. Contractor shall not settle or compromise any claim or
consent to the entry of any judgment without the prior written consent of the City
and without an unconditional release of all liability by each claimant or plaintiff to
hC~ .
Treatment of Confidential and Proprietary Information
5.21. For ten (10) years after the effective date of this Agreement, Contractor shall
refrain from using any Confidential or Proprietary Information except in
connection with the Work or from disclosing it to any third party other than to
employees of Contractor who require it in performance of the Work and except to
such other third persons as City may authorize in writing. If disclosure to such an
employee or to other third persons is so authorized, Contractor shall enter into
with said party a confidentiality agreement containing provisions with respect to
use and disclosure of Proprietary Information substantially the same as those
,contained in this Agreement.
5.22. Contractor shall take reasonable precautions to safeguard any documents
containing Proprietary Information which City may supply to Contractor
Page 11 of 18
hereunder. Contractor may copy, in whole or part, such documents to the extent
necessary for the performance of the Work, and Contractor shall return to City
upon the completion of the Work or request by City all such documents and
copies.
5.23. Except as expressly permitted by prior written consent of the City, Contractor
and/or its subcontractors shall not disclose, permit the disclosure of, release,
disseminate, or transfer, whether orally or by any other means"any part of such
Confidential Information to any other person or entity. Contractor and/or its
subcontractors shall return any written Confidential Information and all copies
made of such items to the City upon the City's written request, but in any event
not later than th~ date that Contractor has performed all Work to be performed
pursuant to this Agreement. Contractor hereby agrees that such Confidential
Information and any documents provided may be used by Contractor and/or its
subcontractors only as authorized by the City. Contractor shall include a
provision in its agreements with subcontractors that binds the subcontractors to
this noh-disclosur.e requirement.
'5.24. All reports, plans, data, studies, maps, drawings, models, photographs,
documents and other writings prepared by and for Contractor, its officers,
employees, agents and subcontractors in the course of implementing this
Agreement, with the exception of working notes, internal documents and
Confidential Information provided by businesses located in City, shall be
considered the property of City. Contractor shall deliver such documents and
materials to the City as they are generated; however, Contractor may take and
retain copies of said documents and materials that are not Confidential
Information, as desired. ' '
5.25. All reports, information, data and exhibits,prepared or assembled by Contractor
in connection with the performance of its Services pursuant to this Agreement
are confidential until released by the City to the public and Contractor agrees that
such documents shall not be available to any individual or organization without
the written consent of the City prior to such'release.
5.26. No reports, maps, or other documents produced in whole or in part under this
Agreement shall be the subject of an application for copyright by or on behalf of
Contractor.
Compliance with Authority
5.27. Contractor shall comply with all laws, regulations, executive orders and other
applicable requirements of any governmental agencies having jurisdiction
including the Fair labor Standards Act, the Occupational Safety and Health Act
and all those relating in any way to employment practices and protection of the
environment. Contractor shall not discriminate against any employee or any
Page 12 of 18
.'
applicant for employment for reasons of race, color, creed, religion, sex, sexual
preference, age or national origin. '
5.28. Contractor shall make timely payment of all employment taxes and of all social
security and other contributions of every kind required to be made with respect to
or mec;lsured by the wages and salaries of persons employed by Contractor.
5.29. Contractor shall indemnify City against, and hold City harmless from, any liability
or loss including liability or loss from fines or penalties arising out of Contractor's
failure to perform the obligations imposed upon it by Sections 5.28 and 5.29 of
the Agreement.
Progress Reports
5.30. Contractor shall meet with City staff, upon City's request, or as needed, in order
to provide reports or information concerning the Services being performed by .
Contractor under this Agreement.
Contractor's License Classification
5.31. Contractor shall possess all appropriate licenses for the duration of this
Agreement.
SECTION 6. TERMINATION OF AGREEMENT
6.01. Unless otherwise terminated as provided in this Section, this Agreement will
continue in effect until such time as the City receives a final report of the
hydraulic analysis for the City's water distribution system a distribution system
operational assessment, pump and SCADA recommendations necessary for the
distribution system to operate as a closed system and cost estimates for the
recommended system improvements, unless otherwise extended according to
the terms and conditions set forth in this Agreement.
Non-Default Termination
6.02. City, at its sole discretion, may terminate this Agreement upon thirty (30) days
written notice to Contractor and such termination shall be effective in the manner
specified in such notice and shall be without prejudice to any claim that either
party may have against the other. During the thirty (30) day period after such
notice is sent, the parties shall continue to act toward each other in good faith.
6.03. In the event of any such termination, in full and complete settlement for the
termination of the Work, City shall pay Contractor for those Services performed
prior to the date of delivery of the termination notice, plus compensation for (i)
Page 13 of 18
necessary Work performed during the notice period and authorized in the
' termination notice, and (ii) all costs reasonably and necessarily incurred by
Contractor directly attributable to termination which could not reasonably have
been avoided and for which Contractor ,is not otherwise compensated that are
incurred through the date of termination and effectuating the termination
{"Termination Expenses"}. Termination Expenses shall not include lost profits,
lost opportunities, consequential damages, or the like. In no event shall total
payment exceed the Contract Price.
Termination on Occurrence of Stated Events
6.04. This Agreement will terminate automatically on the occurrence of any of the
following events:
A. Bankruptcy or insolvency of either party; or
B. Sale of the Contractor; or
C. Assignment of this Agreement by Contractor without City's written
consent.
Termination for Default
6.05. If Contractor defaults in the performance of this Agreement or materially
breaches any of its provisions, City may immediately terminate this Agreement
by giving written notification to Contractor indicating the effective date of such
termination. Termination will take effect immediately upon the date specified, in
the notification. For the purposes of this paragraph, material breach of this
Agreement includes, but is not limited to, the following:
A. Contractor's failure to perform, in,a manner satisfactory to the City
in its sole discretion, the Services specified in Section 3 of this
Agreement; or
B. Contractor's material breach of any obligation or provision
contained in Section 5 of this Agreement.
6.06. The waiver by either party of a breach or default by the other party shall not be
deemed a waiver of any different or later breach; nor shall any delay or omission
by either party to exercise any right it may have hereunder operate as a waiver of
any breach or default of such a right. The failure of either party to this
Agreement to exercise any of its rights under this Agreement does not constitute
a breach thereof and shall not be deemed to be a waiver of such rights or a
waiver of any subsequent breach.
Page 14 of 18
6.07. In the event 'of any termination of this Agreement or reduction in the scope of the
Work, Contractor shall not be entitled to damages for loss of profits for the
unexecuted portion of the Work or any other damages because of such
termination or reduction. ' ,
SECTION 7. GENERAL PROVISIONS
Notices
7.01. All notices, approvals, consents and other communications between the parties
shall be ,in writing, and shall be sent by fax or by certified mail (return receipt
requested) to the respective addresses ~et forth below, or at ,such other address
as may be furnished by either party to the other in writing. Faxed notices,
confirmed by copy thereof, shall be deemed communicated as of the day the
facsimile was sent. Mailed notices will be deemed communicated as of the day
of receipt or the third (3rd) day after mailing, whichever occurs first.
Contractor -Infrastructure
Engineering Corporation
Attn: Preston H. Lewis,
Principal-in-Charge
14271 Danielson Street
Poway, CA 92064
Fax: 858-413-2440
Telephone: 858-413-2400
City - City of Vernon
Attn: Bruce V. Malkenhorst, City
Administrator/City Clerk
4305 Santa Fe Avenue
Vernon, CA 90058
Fax: 323-826-1438
Telephone: 323-583~8811 ext 260
Entire Agreement of the Parties
7.02. This Agreement supercedes any and all agreements, either oral or written,
between the parties with respect to the rendering of Services by Contractor for
City and contains all of the representations, covenants, and agreements between
the parties with respect to the subject matter of this Agreement and the rendering
of those Services. Each party to this Agreement acknowledges that no
representations, inducements, promises, or agreements, orally or otherwise,
have been made by any party, or anyone acting on behalf of any party, which are
not contained in this Agreement, and that no other agreement, statement, or
promise not contained in this Agreement or a subsequent amendment or change
order shall be valid or binding. No amendment or change in the provisions of this
Agreement shall be made, except in a formal written amendment signed by
Contractor and an authorized representative of the City, or in a written change
order. Contractor expressly waives all claims for compensation based upon
quantum merit, implied contract or oral contract. Each party represents and
warrants that it has read and fully familiarized itself with this Agreement, and that
Page 15 of 18
such party has been fully authorized tp sign this Agreement.
7.03. This Agreement shall' be comprised of these included provisions, together with
Exhibits A and B, which are all attached. In the event of conflict between this
Agreement and any of the exhibits,including the Proposal, this Agreement shall
prevail.
Partial Invalidity
7.04. If any provision of this Agreement is held by a court of competent jurisdiction to
be invalid, void, or unenforceable, the remaining provisions will continue in full
force and effect without being impaired or invalidated in any way.
Law and Arbitration
7.05. All disputes arising out of or related to this Agreement, the conduct of either party
in connection with this Agreement, and the relationship and rights of the parties
in connection with this Agreement, whether characterized as breach of contract,
tort, or otherwise (except for those requesting injunctive relief) shall be
determined by binding arbitration in accordance with the terms of this Section.
The submittal of all matters to arbitration in accordance with the terms of this
Section is the sole and exclusive method, means and procedure to resolve any
and all claims, disputes or disagreements arising under this Agreement, except
for claims by either party which seek injunctive relief, which claims shall be
resolved by suit filed in the Superior Court of Los Angeles County, California, the
decision of which court shall be subject to appeal pursuant to appricable law.
The parties hereby irrevocably waive any and all rights to the contrary and shall
at all times conduct themselves in accordance with the terms of this Section,
relying on arbitration as the sole means of resolution of disputes. Arbitration of
all matters required to be arbitrated hereunder shall take place before a panel of
three retired jUdges of the Superior Court of the State of California (the
"Arbitrators") under the auspices of Judicial Arbitration & Mediation Services, Inc.
("JAMS"), Such arbitration shall be initiated by the parties, or either of them,
within ten (10) calendar days after either party sends notice of a demand to
arbitrate (the "Arbitration Notice") to the other party and to JAMS. The Arbitration
Notice shall contain a description of the subject matter of the arbitration, the
dispute with respect thereto, the amount involved, if any, and the remedy or
determination sought. Each party shall select a retired judge from the JAMS
panel, and the two selected judges shall mutually agree on the third retired judge
from the JAMS panel. If one of the parties does not select a retired jUdge from
the JAMS panel within fourteen (14) calendar days after receipt of the Arbitration
Notice, JAMS will select the second judge, and the judge selected by JAMS and
,the judge selected by the other party will select the third judge for the panel. The
third jUdge is to be selected within ten (10) calendar days following the selection
of the first two judges. The three judges will together serve as the Arbitrators.
Page 160f 18
The arbitration shall be conducted in Los Angeles, California. Any party may be
represented by counsel and/or other authorized representative. In rendering a
decision(s), the Arbitrators shall determine the rights and obligations of the
parties according,to the substantive and procedural laws of the State of California
and the terms of this Agreement. The decision of the Arbitrators shall be based
on the evidence introduced at the hearing and accompanied by a written
statement of decision as to each of the principal controverted issues. the
agreement of two of the three Arbitrators as to the resolution of the dispute shall
be a conclusive resolution. The Arbitrators shall deliver the written decision to
the parties within thirty (30) calendar days following the date of the selection of
the last of the Arbitrators. The decision shall be conclusive and binding, and it
may thereafter be cohfirmedas a judgment by the Superior Court of the State of
California, subject only to challenge on the grounds set forth in the
California Code of Civil Procedure Section 1286.2. The validity and
enforceability of the decision of the Arbitrators is to be determined exclusively by
the California courts.
Attorney's Fees
7.06. In the event a dispute, claim or litigation arises regarding this Agreement, the
prevailing party shall be entitled to reimbursement for reasonable attorneys' fees
and actual costs, which may be set by the ,arbitrators or the court in the same
action or in a separate action brought for that purpose, in addition to any other
relief which is obtained.
7.07. Neither party shall be considered in default in any of its obligations under this
Agreement when'a failure of performance shall be due to an uncontrollable force.
The term "uncontrollable force" shall mean any cause beyond the control of the
party affected, including, but not restricted to, flood, earthquake, storm, fire,
lightning, epidemic, war,riot, civil disturbance or disobedience, federal, state, or
municipal action, statute, ordinance, or regulation, embargoes of the United
States Government or any other government, which by exercise of due diligence
such party could not reasonably have been expected to avoid and by exercise of
due diligence has been unable to overcome. Either party rendered unable to
fulfill any of its obligations under this Agreement by reason of an uncontrollable
force shall give written notice within five (5) business days of such fact to the
other party and shall exercise due diligence to remove such inability with all
reasonable dispatch.
7.08. Except as may otherwise be specifically provided herein, this Agreement may be
modified or amended only by a written document executed by both Contractor
and the City and approved as to form by the CityAttorney.
7.09. The captions used in this Agreement are for convenience only and shall in no
way define, limit or describe the scope or intent of the Agreement or any part
Page 17 of 18
thereof.
7.10. City reserves the right to award similar contracts to multiple contractors to ensure
the City has adequate services.
IN WITNESS WHEREOF, the parties have executed the Agreement on the dates
shown below.
Executed at
, California, on
City:
City of Vernon
Name: Leonis C. Malburg, Mayor
Date:
ATTEST:
Bruce V. Malkenhorst, City Clerk
APPROVED AS TO FORM:
Eric T. Fresch, City Attorney
Contractor:
Date: ~ /z.s /t:>'5
Name: "kikl/!t/tJ/Lq /?rrN;;t:T$ .tf/tjI5d<
Title: ' C;p()
Date: "Sh/oj"
Page 18 of 18