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Resolution No. 8736 '. " .. 1 2 3 RESOLUTION NO. 8736 4 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON AMENDING RESOLUTION NO. 8692 WHICH APPROVED CONTRACT NO. 582 AND AUTHORIZED NOTICE INVITING SEALED PROPOSALS OR BIDS FOR FIRE STATION NO. 2 REPLACEMENT, POLICE DEPARTMENT AND PUBLIC WORKS BUILDING REMODEL 5 6 7 WHEREAS, on March 16, 2005, the City Council of the City of 8 Vernon adopted Resolution No. 8692 approving Contract No. 582 for Fire 9 Station No. 2 Replacement, Police Department and Public Works Building 10 Remodel ("Contract No. 582") and authorizing notice inviting sealed 11 proposals or bids to ten (10) pre-qualified contractors; and 12 WHEREAS, since no bids were received from the pre-qualified 13 contractors in ,response to said advertisement, the Director of 14 Community Services & Water has recommended that new bids be advertised 15 to all general contractors with the capability of performing Contract 16 No. 582; and 17 WHEREAS, the Plans and Specifications of Contract No. 582 18 have been supplemented by Addendum No. 1 and are hereby submitted for 19 consideration; and 20 WHEREAS, the City Council of the City of Vernon desires to 21 amend Resolution No. 8692 to solicit new bids based upon Contract No. 22 582, as revised and supplemented. 23 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE 24 CITY OF VERNON AS FOLLOWS: 25 SECTION 1: The City Council of the City of Vernon hereby 26 finds and determines that the recitals contained hereinabove are true 27 and correct. 28 SECTION 2: The City Council of the City of Vernon hereby . - or ,. ~. 1 amends Section 2 of Resolution No. 8692 to approve corrected pages A-1 2 and B~4 and Addendum No. 1 to the Plans and Specifications of Contract 3 No. 582, a copy of said revised pages and the Addendum are attached 4 hereto as Exhibit A and made a part hereof. 5 SECTION 2: The City Council of the City of Vernon hereby 6 amends Section 4 of Resolution No. 8692 to direct the City Clerk of the 7 City of Vernon to give notice, in writing, inviting sealed proposals or 8 bids in accordance with Contract No. 582, as revised, and in accordance 9 with this resolution. 10 SECTION 3: The City Council of the City of Vernon hereby 11 amends Section 5 of Resolution No. 8692 to direct the City Clerk of 12 the City of Vernon to post said notice, or cause the same to be 13 posted, in the following three most public places in the City of 14 Vernon: 15 Prior to May 28, 2005, the northwest corner of 38th Street and 16 Santa Fe Avenue, the northeast corner of Leonis Boulevard and Pacific 17 Boulevard, and on the bulletin board in the lobby of the City Hall of 18 the City of Vernon, located at 4305 Santa Fe Avenue, in said City (if 19 posted prior to May 28, 2005. 20 From May 28, 2005, the northwest corner of 38th Street and 21 Santa Fe Avenue, the northeast corner of Leonis Boulevard and Pacific 22 Boulevard, and on the bulletin board located outside on the wall near 23 the second floor entrance to the City Hall of said City, located at 24 4305 Santa Fe Avenue, in said City. 25 SECTION 4: The City Council of the City of Vernon hereby 26 amends Section 6 of Resolution No. 8692 to direct the City Clerk of 27 the City of Vernon to post said notice forthwith and the first posting 28 of said notice shall be not less than ten (10) days before the opening - 2 - 18 19 20 21 22 23 24 25 26 27 28 I' 1 of the bids for the proposed contract, as revised. Said notice shall 2 provide that sealed proposals or bids will be received by the City of 3 Vernon at the office of the City Clerk of the City, at the City Hall, 4 4305 Santa Fe Avenue, Vernon, CA 90058-0805, until the hour of 2:00 5 p.m. on the 16th day of June 2005. 6 SECTION 5: In all other respects, Resolution No. 8692, as 7 amended by Resolution No. 8736, shall remain in full force and effect, 8 and the provisions of said resolution not consistent with or in 9 conflict with this resolution are hereby repealed. 10 SECTION 6: The City Clerk of the City of Vernon shall 11 certify to the passage of this resolution, and thereupon and 12 thereafter the same shall be in full force and effect. 13 APPROVED AND ADOPTED this 4th day of May, 2005. 14 15 16 ~~. ~ . EONIS C. MAL URG, Ma or 17 ATTEST: ~/~ BRUCE V. MALKENHORST, City Clerk - 3 - " 1 STATE OF CALIFORNIA 2 ss COUNTY OF LOS ANGELES 3 4 I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon, do hereby certify that the foregoing Resolution, being Resolution No. 8736, was duly adopted by the City Council of the City of Vernon at a regular meeting of the City Council duly held on Wednesday, May 4, 2005, and thereafter was duly signed by the Mayor of the City of 5 6 7 8 9 10 Vernon. /--/~ \ 11 BRUCE V. MALKENHORST, City Clerk 12 13 (SEAL) 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 - 4 - , . , . EXHIBIT A . " " NOTICE INVITING SEALED PROPOSALS (BIDS) \ , NOTICE IS HEREBY GIVEN that the City of Vernon, (hereinafter "City") invites and will receive sealed proposals (bids) up to the hour of two (2) o'clock p.m. on June 16,2005 (according to the clock in the City Clerk's office), for the furnishing to said City of all labor, transportation, equipment, materials, supplies and services necessary for the construction of the Fire Station No.2 Replacement, Police Department and Public Works Building Remodel, Contract No. 582. Bids shall be submitted to: City Clerk City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 At said time, the bids will be opened in public and announced at the offices of the City. Bids shall conform to and be responsive to the requirements for Contract No. 582 and must be accompanied by a bid bond. The City Council of the City reserves the right to reject any and all bids. Copies of the Contract No. 582 are on file and may be examined in the office of the City located at: The Community Services & Water Department 4305 Santa Fe Avenue Vernon, CA 90058 Copies may be obtained from said office with a nonrefundable deposit of$120.00 per set ($135.00 if mailed). Dated at the office of the City Clerk of the City of Vernon, this day of 2005. BRUCE V. MALKENHORST, CITY CLERK of the City of Vernon, California - A-l - 12. Deductive Items Attention should be paid to Deductive Bid Items. These items have been listed in the Bid Price section of the Bid Form Proposal. All items will be'totaled and included in the comparison of bids made by the City. The City has the option of deducting the Deductive Bid Items from the total bid price prior to awarding the Contract. 13. Tour of the Site A tour of the site ofthe proposed work has been set for: June 7. 2005 The tour will start at the office ofthe Community Services & Water Department, City Hall, 4305 Santa Fe Avenue, Vernon, California at: 10:00 AM. 14. Proiect Description Contract No. 582 will demolish the existing City of V ernon Fire Station No.2 and construct a new fire station on the same site. The contract will also remodel a portion of the Police Department Offices as well as remodel a portion of the existing Public Works Building in the City of Vernon Civic Center. (1) Fire Station No.2 Replacement. Fire Station No.2 will be demolished and a new structure will be constructed in the same location at 4301 Santa Fe Avenue, Vernon. (2) Police Department. A portion of the Police Department will be remodeled. Including office and rest room facilities. (3) Public Works Building Sections of the Public Works Building will be remodeled. Including office and rest room facilities. - B-4 - , . ., CITY COUNCIL I.EONIS C. MALBURG Mayor JOHN KARNS Karns & Karabian General Counsel ...:, THOMAS A. YBARRA Mayor Pro-Tern WM. "BILL" DAVIS Councilman H. "LARRY" GONZALES Councilman W. MICHAEL McCORMICK Councilman KEVIN WILSON Director of Community Services & Water STEVEN E. PARKER Fire Chief SOL BENUDIZ Police Chief BRUCE V. MALKENHORST City Administrator/City Clerk Chief Executive Officer of tight & Power ERIC T. FRESCH City Attorney LEWIS J. POZZEBON Director of Environmental Health CITY HALL 4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058 TELEPHONE (323) 583-8811 April 14, 2005 RORYBURNEIT Gursey,Schneider & Co. LLP City Accountant Via Fax and UPS NOTICE TO BIDDERS - ADDENDUM NO.1 This notice shall be considered as Addendum No. 1 to the Plans and Specifications for: Fire Station No.2, Police Department and Public Works BuDding Remodel, Contract No. 582. 1. The Contractor shall cooperate and coordinate with other City of Vernon contractors mstalling facilities during the construction of this project. 2. Permit fees for City ofVemon permits will be waived. 3. The identifieation badges shall be returned to the City of Vemon when the employee will no longer be working on the project. All badges shall be returned tothe City ofVemon. 4. The field office supplied by Contractor for the City of Vernon shall conform to the attached description (one sheet). Construction Manager is the same as Owner's Representative. 5. Add "Section 01025, Payments and Measurements" and "Section 01035, Modification Procedures" to the Table of Contents. 6. The existing irrigation piping shall be removed and disposed. 7. Water valves and facilities located on the plans shall be protected in place. 8. Access to the underground parking shall be provided at all times except during the construction of the access driveway. The fence shown on the plans shall be located to provide this access. The construetion schedule for the drive approaches shall be approved by the City of Vernon. 9. Eight (8) parking spaces will be provided on the second level of the parking structure for contractor employee use. 10. Sheet EF 2.1, Note 22 is amended to add the following: "Conduit shall be extended up the pole from the pullbox to meter. Remove and dispose of existing conduit. 11. Lights for illumination of signs shall be Lithonia Lighting as shown on attaehed sheet (one sheet). 12. Alarms and speakers shall be installed prior to installation of ceiling. 13. Roofpenetrations for the Public Works Building shall conform to the specifications provided by the roof manufacturer, GAF Materials Corporation. (Dodie Webster, (909) 289-8220) Contractor shall contact the roof manufacturer, secure the specifications and install according to the specifications and manufacturer's instructions. Contractor's roofer shall be a GAF approved roofing contractor. 14. Electrical conduit shall have a minimum of 24 inches of cover. 15. The existing eight "Simplex" alann devices in the Police Department shall have the strobes removed, the signal by-passed to eliminate the alarm and reinstalled after the finishing of the rooms. Furnish and install one "Simplex" alarm in the "Womens Locker Room" "Exclusively Industrial" # ,~ -2- April 14,2005 16. Electrical conductors for all sign lighting shall be installed and lighting made fully operable. 17. Plan corrections: Sheet EF-2.0 - delete Detail 1 ; Sheet EF-2.1 - revise detail call out at front apron of Apparatus Bay from lIEF-50 to reference DetaillIEF-4.0; Specification Section 02050-1.03B to be replaced by: ''The Geotechnical Engineering Study prepared by Earth Systems, dated June 11"; Specification Section 09200-2.lIA,items I, 3, 4 shall be deleted. 18. The items discussed in the attached "Pre-Bid Job Walk on March 31,2005" (two pages) are incorporated as part of this addendum. Bidders shall acknowledtze receipt of this addendum on sheet C-l. . If you have any questions, please call Sherwood Natsuhara at (323) 583-8811 extension 305. Vay~ S uel Kevin Wilson, P .E. Director of Community Services & Water SKW/sn Attachments ! . ~ . ' TEMPORARY FIELD OFFICE BUILDING CONSTRUCTION A. Provide a trailer, portion of trailer or construct a separate field office building for the Owner's Representative. The field office and its appurtenances or accessories shall remain the property ofthe contractor. Remove the field office from the site after completion of the project. B. Building shall be ofweathertight construction and contain a minimum of 120 square feet of floor space. Provide 8-foot-minimum ceiling height. Provide floor-to-ceiling walls to , separate the rooms; do not use temporary partitions. Provide carpeting, with base pad, in each room. C. Provide entrance door to the office. Provide cylinder lock and key. Provide two sets of keys to the Owner's Representative. D. Line walls and ceiling with insulation. E. Provide refrigerated air conditioning and heating system. HV AC system shall maintain a temperature indoors of 650 F to 800 F regardless of outdoor conditions at the site. . F. Provide electricity and two-line telephone service. Provide at least one telephone. Provide bottled drinking water service with hot and cold dispenser. G. Provide janitorial service. H. Pay the costs for electricity service. Pay telephone installation cost. The owner shall pay. for telephone monthly service. ACCESSORY EQUIPMENT Provide the following accessory equipment: A. For the office: 1. One metal filing cabinet, 18" W x 30" D x 52" H, four drawers with locks. 2. One bookcase, 12" D x 48" L, with one 12-inch high shelf and one 18-inch-high shelf. 3. One plan rack, with six metal stickfiles. 4. One desk, 36" D x 60" L, with standard drawers and pencil drawer and one cushioned swivel desk chair. 5. Two wastebaskets. 6. One flat table, 4' x 8'. 7. One desktop copy machine or access to copy machine at site in contractor's facilities. 8. Two cushioned chairs for visitors. 9. One wall-mounted markerboard, 4' x 4' minimum, with three markers each in colors red, green, blue, and black. 10. One wall-mounted corkboard for thumbtacks, 4' x 4' minimum. ELECTRICAL OUTLETS AND LIGHTING A. Provide wann white fluorescent light fixtures to evenly illuminate the rooms to a minimum of 50 foot-candles and an average of 70 foot-candles measured at desk height. Provide light switch in each room. B. Provide two duplex 120-volt outlets in each room. Ie ~ ~ .. '~LIrHDNLA LIGHTINg- - FEATURES & SPECIFICATIONS INTENDED USE - Ideal for signs, flags. building facades and landscaping. CONSTRUCTION - Compact NEMA heavy-duty cilnslructiOl\ Die-cast aluminum housing a front bezel. Bezel removable via position-orlented hinge- cam design. lens is thermal and shock-reslstalt. W clear tempered glass. lAMP - Medium-base lamp included. RNISH - Standard finish is dtrlt bronze (DDB) corrosion resistant polyester powder. OPTICAl SYSTEM ~ Three distributions from very wid!! to medium narrow are available. RB and RG rellectors (horizontal lamp) feature one-piece anodized aluminum-faceted parab"oUc construction (semi-specular or specular) for high perfomiance and efficiency. TA reflectors (vertical lamp) are highly effective die-formed semi-specular aluminum (Not available with 150 and/or 175M). ELECTRICAl SYSTEM - Ballest is high-reactance, high power factor or high power factor, constant-wattage autotransformer, copper-wound and 1~ factolV-tested. Ul l029'I~. Elactrical components are mounted to the cast aluminum hqusing, promoting maximum heat dissipation. (For 50 hertz availability, consult factory). Porcelain, horizon- tally- or vertically-oriented, medium-base socket with copper alloy. nickel-plated screw shell and center contact Ullisted 15OOW,6fX1I/. INSTALlAnON - Die-cast aluminum llZ' NPSM threaded mounting knuckle is standard. Steel painted mounting yoke is optionaL USIlNG - Ullisted suoble for wet locations. 1P65 rated in accordance with standard IEC 529. listed and labeled to comply with Canadian and Mexican Standards (see Options). r~- Notes CONTOUR SERIES Specificatio". 'Height 10.6" (26.9cm) Width: 10.6" (26.9cm) Depth: 6.9" (17.5cm) Weight 15 Ibs/6.8kg EPA: 5 J~ I Floodlighting TFM METAL HAUDE 50\f0l, 7OW, 100W, 150W, 175W ORDERING INFORMATION Example: TFM 175M RB 120 LPI Cho0$8 the boldface catalog nomenclature that beat suits YO\Ir needs and write it on the appropriate line. Order" accessories as leparate catalog numbers /shipped leparately). TFM ~ I w.l...1~1 v..L..1I TFM Jlamp TA (7x6) , "'20 50M RB (5x6) 208' 70M ~RG (3 x 3) 24l)1 " 100M 277 150M' 347 175M2 48CP 120/21'1' 120/347 fB. mvs" I Options Shipped Installed In Fixture SF Single fuse (120, m, 347V"i1.1 OF Double fuse (208, 240,48OV)U Cft Enhanced corrosion-resistance CRT Non-stick protective coating8 PE Photoed 7 LPI lamp included as standard W leSs lamp YI Yoke mounting C62" 2' 16-3 SEO cord pr\l-wired C42 2' 14-3 SEO cord pre-wired C22 2' 12-3 SEO cord pre-wired CSA Usted and labeled to comply with Canadian Standards' NOM listed and iabeled tit comply with Mexican Standards SCWA Super CWA Pulse Start Ballast ITA only) NOTES: 1 MaybeusedwithSCWA. 2 Not available with TA reflector, 3 Not evaQable in Canada. " Optional muIfI-tap baUeat 1120. 208, 240, 277IJ) In Canada 120, 277,341V;ahips as 12t,1347. 5 (Jptional.5-tap ballaat(12O,208,2240,2277,480VI . OnIVaVlilablewilh175W . 7 Not availabla in muIti-tap ballast. 8 Black Iin/ah only. . Not available with TBV. Architectural Colon (optional) DNA Natural aluminum DBL Black DSB Steel blue DMB Medium bronze DGC Charcoal gray DTG Tennis green DBR Bright red DSS Sandstone DWH White Architectural textured colors available. Consult your lithonia Ughting Representative. ACC9$$Orle. Order as seperate catalog number. TFMWG Wire guard TFMVG Vandal guard TfMUV Upper visor TFMFV fuR visor Tivrs Tenon S1ipfltter (2-W to 2-7M" OD tenon) Outdoor FL-l000 Sheet I: TFM-M ~ J .1 a. t.. .. .. . Pre-Bid Job Walk on March 31, 2005 General items discussed: 1. 8 parking stalls on the upper level of the adj acent parking structures will be dedicated for use by selected General Contractor. Parking stalls are for employee use only and are to be used for parking of vehicles only. Other uses such as material storage, lay down space, staging, etc are prohibited. 2. Access to parking structure is to be maintained at all times during business hours. City of Vernon business hours are: Monday - Thursday, 5:00am-6:00pm. The construction schedule for removing and replacing the drive access to the parking structure shall be submitted and approved by the City of Vernon. 3. Material storage, staging, Contractor's job trailer and lay down areas are to be located within the boundaries of the Fire Station #2 replacement project. 4. It was reiterated that the Contract length is 365 calendar days, however that is for total project as the Police Department and Public Works Remodel projects have shorter construction schedules. Fire Station items discussed: A tour of the existing Fire Station #2 was conducted by Battalion Chief Mike Wilson. 1. It was stressed that the existing underground fuel vault need be protected in place and that the Contractor is to submit a work plan for protecting in place the vault. ' 2. BC Wilson pointed out various items that are to be salvaged by the Fire Department which will be removed before the start of demolition at the site. Items included but were not limited to existing cabinets, beds, work out equipment and range/ oven. It was reiterated that the existing range/ oven would be removed from the Station before demolition but it was the Contractor's responsibility to install in the new work. 3. An outside contractor has been hired by the City of Vernon to install fire alerting system. The General Contractor will need to coordinate his work with that of the fire alerting system contractor. It was reiterated that the plans for the construction of Fire Station #2 show skeletal systems for the fire alerting system that the General Contractor is responsible for installing into the project. 4. Existing irrigation lines shall be removed. 5. Existing watervault and valves located within the boundaries of the Fire Station shall be protected in place. 6. Fire Station will be vacated during length of demolition and construction. The Fire Department has made arrangements for temporary facilities off site. 7. It was reiterated that the Fire Station contains hazardous materials as noted in the. attached reports in the Project Manual and that the General Contractor is responsible for abatement. Police Department items discussed: A tour of the Police Department facility was conducted. 1. It was reiterated that the Salley Port area be part ofthe first phase ofthe project that needs to be completed for the Police Department. This included the relocation of existing lockers, construction of wall and temporary ventilation system. The Salley Port is to be returned to its existing condition at the end of Phase I ofthe project. . 2. For work within the City Hall and Police Department ID's will be issued to all Contractor's needing to work within the structure. ID's must be worn at all times. City of Vernon will supply ID's for Contractor's use. City of Vernon will either issue ID's at the beginning of project and have them returned to them at close out, or they will issue and have them I ... -t-' t '" ..~.J ..." " j- ",' ..]> I , . 3. returned on a daily basis. Final payment will not be issued to General Contractor until all badges have been returned to the City ofVemon. The elevator in the front lobby is for public use only and is not to be used by the General Contractor or any of his sub-contractor's for any reason either during normal business hours or after hours. Secured doors leading into Police Department must remain closed at all times. Propping open of doors will not be allowed. Police Department and City Hall is to be occupied during length of construction. It was reiterated that the Police Department contains hazardous materials as noted in the attached reports in the Project Manual and that the General Contractor is responsible for abatement. 4. 5. 6. Public Works items discussed. A tour of the Public Works building and yard was conducted: 1. Public Works building to be vacated during length of construction. 2. City will remove items such as lockers and office equipment and furniture before start of demolition. 3. It was reiterated that the existing storage and maintenance buildings are to receive new paint on exterior surfaces only. A new City logo is to be painted on existing storage building.