Resolution No. 8764
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RESOLUTION NO. 8764
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON ESTABLISHING VACATION POLICIES, HOLIDAYS AND
"IN LIEU" HOLIDAYS FOR EMPLOYEES OF THE CITY OF
VERNON AND REPEALING ALL RESOLUTIONS IN CONFLICT
THEREWITH
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6 WHEREAS, the City Council of the City of Vernon adopted
7 Resolution No. 7649 on October 17, 2000r which established the vacation
8 policies, holidays and "in lieu" holidays for employees of the City of
9 Vernon; and
10 WHEREAS, the City Council of the City of Vernon adopted
11 Resolution No. 5641 on June 27, 1989, which, among other things,
12 established a four (4) day work week for certain City employees; and
13 WHEREAS, the City Council of the City of Vernon desires to
14 amend Resolution No. 7649 in order to amend and clarify its policies
15 governing vacations, holidays and "in lieu" holidays in a manner that
16 will be fair and equitable to all City employees; and
17 WHEREAS, the working schedules of various employees of the
18 City departments are not the same.
19 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
20 OF VERNON AS FOLLOWS:
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SECTION 1:
The City Council of the City of Vernon hereby
22 finds and determines that the recitals contained hereinabove are true
23 and correct.
24 VACATION BENEFITS
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SECTION 2:
Light & Power Department - Rotating Shifts
26 The vacation benefits for certain eligible, regular, full-
27 time employees of the Light & Power Department of the City of Vernon,
28 who work rotating shifts and whose duties are such that they do not
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have or receive the time-off benefits of regular legal holidays, are
provided in Schedule "A" which is attached hereto and incorporated
herein by reference.
SECTION 3:
Police and Light & Power Departments - Five Day
Work Week
The vacation benefits for all eligible, regular, full-time
employees in the Police Department and Light & Power Department of the
City of Vernon who work an eight (8) hour day, five (5) day work week
are provided for in Schedule "B" which is attached hereto and
incorporated herein by reference.
In order to avoid the necessity of employing additional
personnel during vacation periods, such employees may not take more than
fifteen (15) working days at anyone time. The only exception to this
policy is that a Department Head may, for good reason, in his or her
discretion, authorize an eligible employee to take all of his or her
vacation time at the same time.
SECTION 4:
Employees Working a Four Day Work Week
The vacation benefits for all eligible, regular, full-time
employees who work a four (4) day work week in accordance with Section
11 of Resolution No. 5641, as well as those additional employees that
are identified herein, which includes miscellaneous administration,
general maintenance employees, sworn fire management, miscellaneous
fire administration, sworn police management (not including the Chief
of Police) and Group 2 employees of the Police Department are provided
for in Schedule "C" which is attached hereto and incorporated herein by
reference.
In order to avoid the necessity of employing additional
personnel during vacation periods, such employees may not take more than
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1 twelve (12) working days at anyone time, The only exception to the
2 above policy is that a Department Head may, for good reason, in his or
3 her discretion, authorize an eligible employee to take all of his or her
4 vacation time at the same time.
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SECTION 5:
Police Department - Nine Day, Eighty Hour Work
Schedule
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The vacation benefits for all eligible, regular, full-time
miscellaneous employees in the Police Department of the City of Vernon
who work a nine (9) day, eighty (80) hour work schedule are provided for
in Schedule "0" which is attached hereto and incorporated herein by
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reference.
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In order to avoid the necessity of employing additional
personnel during vacation periods, such employees may not take more than
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fourteen (14) working days at anyone time.
The only exception to the
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above policy is that a Department Head may, for good reason, in his or
her discretion, authorize an eligible employee to take all of his or her
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vacation time at the same time.
SECTION 6:
Fire Department - Shifts
19 6.1. Fire Department employees engaged in fire suppression
20 shall be annually scheduled to work one hundred twenty-two (122),
21 twenty-four (24) hour shifts. Said one hundred twenty-two (122) shifts
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shall constitute the gross shifts to be scheduled.
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6.2. Said Fire Department employees shall annually receive
shifts off, in lieu of paid vacations and holidays, as set forth in
Schedule "E" which is attached hereto and incorporated herein by
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reference.
6.3. The shifts which employees are entitled to deduct
pursuant to Schedule "E" shall be scheduled as shifts off on a year-
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1 around basis, subject to the following provisions:
2 6.3.1. The procedures and mechanics for the scheduling
3 of shifts off and the selection of scheduled shifts off shall
4 be established by the Fire Chief in accordance with the provisions of
5 this Subsection and/or the Fire Department's Rules and Regulations.
6 6.3.2. Selection of shifts off shall be by rank and
7 according to seniority within rank.
8 6.3.3. No more than six (6) personnel in any platoon
9 shall be scheduled off duty at anyone time.
10 6.3.4. Employees who have completed ten (10) or more
11 years of service and are entitled to deduct two (2) additional shifts
12 off pursuant to Schedule "E," shall have the option to accept pay
13 instead of time off at the employee's salary schedule rate for such two
14 (2) shifts, or to be scheduled off duty for the additional two (2)
15 shifts. This option must be exercised simultaneously with the selection
16 of shifts off pursuant to this Section. Warrants shall be issued during
17 the month of April to all eligible Fire Department personnel who have
18 selected the option to accept pay instead of time off pursuant to this
19 Section. The amount each eligible person shall receive shall be based
20 on his or her monthly salary as of April 1st of the current year. On
21 April 1st of each year, the Fire Chief shall submit to the City
22 Clerk/Director of Finance a certified list of Fire Department personnel
23 who are eligible to receive the extra pay as authorized by this Section.
24 6.4. Any employee who is permanently transferred out of the
25 fire suppression service shall be paid for his or her unused shifts off
26 to which he or she became entitled on his or her immediately preceding
27 anniversary date at his or her hourly rate and shall become eligible for
28 vacation benefits on his or her next following anniversary date in
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1 accordance with City ordinances, resolutions and policies applicable to
2 the classification in which he or she works.
3 6.5. Any employee with (1) or more years of continuous service
4 who is transferred to fire suppression shall be entitled to a
5 proportionate number of shifts off to be scheduled during the remainder
6 of his or her current anniversary year, unless he or she has already
7 received the vacation benefits to which he became entitled on his
8 immediately preceding anniversary date in his or her prior
9 classification.
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SECTION 7:
Maximum Vacation Allowed
11 It is the intention of the City Council that the maximum
12 vacation leave that any employee shall earn in any calendar year shall b
13 seventeen (17) days for those employees designated in Section 4, twenty-
14 one (21) working days for those employees designated in Section 3 and
15 nineteen (19) working days for those employees designated in Section 5.
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SECTION 8:
Approval of Vacation
17 All vacation periods shall be authorized or approved by each
18 Department Head and shall be taken by said employee or employees during
19 the applicable calendar year or anniversary period.
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SECTION 9:
Accumulation of Vacation Benefits
9.1 No vacation or other benefits provided for herein for any
22 employee of the City of Vernon shall be accumulated from calendar year
23 to calendar year or anniversary period to anniversary period, nor shall
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for if not utilized during.:)9~9 period(s),
igible miscella.neous employees, sworn safety personnel
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26 in the Fire Department and sworn management personnel in the Police
27 Department as provided hereunder.
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9.2 Miscellaneous employees, sworn safety personnel
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1 in the Fire Department and sworn management personnel in the Police
2 Department shall be permitted to accumulate a maximum of forty (40)
3 hours of vacation that may be carried over to the following year. The
4 employee's failure to schedule vacation time in excess of said forty
5 (40) hours prior to the end of the calendar year shall be deemed a
6 waiver by the employee of the right to take the same or to be
7 compensated for said unused accumulated vacation benefit.
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9.3 Sworn safety personnel in the Fire Department working 24
9 hour rotating shifts shall be allowed to carryover a maximum of two (2)
10 shifts per calendar year. If more than two (2) shifts are available at
11 the end of the calendar year, the employee shall not be compensated for
12 the shifts/hours exceeding the two (2) shift maximum carryover.
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9.4 All full-time employees of the City of Vernon, except
14 sworn fire suppression personnel and Police Department classification
15 represented by the Vernon Police Officers' Benefit Association, shall
16 earn and utilize their vacation benefits as provided for herein on an
17 anniversary-date basis during the first five (5) years, effective as of
18 July 1, 1989. Beginning in the sixth (6th) year, the vacation benefits
19 shall be earned and used on a calendar-year basis. Vacation benefits
20 shall be prorated during the year of transition between the fifth (5th)
21 year and the sixth (6~) year.
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SECTION 10: Department Heads
23 All Department Heads are responsible to see that they take
24 vacation authorized herein, with the approval of the City
25 Administrator. Failure to so schedule a vacation, or take the same,
26 without the City Administrator's approval, shall be deemed a waiver of
27 the right to take the same or be compensated for the same in any
28 subsequent calendar year.
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HOLIDAYS
SECTION 11: City Holidays
3 The following days shall be deemed to be holidays for the City
4 of Vernon and the public offices of the City of Vernon shall be closed
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on these days:
(1)
(2)
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(7)
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January 1st;
January 16th, known as "Martin Luther King Jr. Day'"
The third Monday in February known as "President's Day;"
March 31st, known as "Cesar Chavez Day;"
The last Monday in May known as "Memorial Day;"
July 4th;
The first Monday in September known as "Labor Day;"
The second Monday in October, known as "Columbus Day;"
(10) December 25th;
November 11th, known as "Veteran's Day;"
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(11) Good Friday, from 12 noon to 4:30 p.m.;
(12) The day in November designated as "Thanksgiving Day;"
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(13) The Friday after "Thanksgiving Day;"
19 (14) Every day appointed by the President or Governor for a
20 public fast, thanksgiving, or holiday; and
21 (15) Such other days as may be designated as holidays by the
22 City Council of the City of Vernon.
23 If January 1st, January 16, March 31st, July 4th, November
24 11th, or December 25th falls upon a Saturday, the preceding
25 Friday shall be deemed to be a holiday; or, if any of said dates falls
26 upon a Sunday, the following Monday shall be deemed to be a holiday.
27 The general City offices shall be closed on each Friday,
28 Saturday and Sunday; except, that as to any employee whose regularly
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1 scheduled work shift includes either a Friday, Saturday or a Sunday, suc
2 shall not be deemed to be a holiday for any purpose.
3 SECTION 12: Holidays Falling on a Friday, Saturday or Sunday
4 Employees participating in the four (4) day work week shall
5 not receive the benefit of holidays falling on a Friday or Saturday,
6 but shall receive the benefit of holidays falling on Sunday by
7 celebrating said holidays on the following Monday. Employees
8 participating in the nine (9) day, eighty (80) hour work schedule,
9 shall not receive the benefit of holidays falling on a Friday, if they
10 have a regularly scheduled day off on that Friday, or holidays falling
11 on a Saturday, but shall receive the benefit of holidays falling on
12 Sunday by celebrating said holidays on the following Monday.
13 SECTION 13: In Lieu Holidays
14 All full-time employees of the Police Department, and Light &
15 Power Department of the City of Vernon, whose duties are such that they
16 do not receive the benefits of regular legal holidays shall be granted
17 "in lieu" .holidays in accordance with Schedule "F" which is attached
18 hereto and incorporated herein by reference. Such "in lieu" holidays
19 shall only be granted so long as said employee is on the active payroll
20 of the Department and said "in lieu" holidays must be taken prior to
21 June 30th or December 31st, whichever is applicable.
22 Such "in lieu" holidays may be taken as days off on dates
23 desired by the employee subject to the convenience of the Department, or
24 as assigned by the Department. Such "in lieu" holidays, if not taken,
25 shall not be paid for unless the employee was denied an opportunity to
26 take them off during the year for which such "in lieu" holidays were
27 granted. In that case only, the employee shall be paid for said "in
28 lieu" holidays not taken with his or her first payroll check on or after
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1 June 30th or December 31st of the year in which the "in lieu" holidays
2 were granted, at his or her then basic rate, excluding all other
3 compensation, computed in accordance with the applicable salary
4 resolution of the City of Vernon. An employee who quits or is
5 terminated shall not be entitled to any compensation for "in lieu"
6 holidays not taken unless previously denied. "In lieu" holidays shall
7 not be considered when determining the maximum amount of vacation
8 benefits granted to said employees.
9 MISCELLANEOUS
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SECTION 15: Nothing contained herein shall modify Resolution
11 No. 4677 (four-day work week) nor affect employees participating in
12 said program.
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SECTION 16: It was and is the intention of the City Council
14 that all employees serve at the pleasure of the City Council and nothing
15 provided for herein shall be deemed to create a property right in said
16 employee's employment.
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SECTION 17: This Resolution shall take effect immediately,
18 and shall remain in full force and effect unless repealed by action of
19 the City Council of the City of Vernon, and that Resolution No. 7649 is
20 specifically repealed, and all resolutions or minute orders in conflict
21 with this resolution are hereby repealed.
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SECTION 18: The City Clerk of the City of Vernon shall
23 certify to the passage of this resolution and thereupon and thereafter
24 the same shall be in full force and effect.
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APPROVED AND ADOPTED this 29th
day of June, 2005.
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P" . E;ONIS C. MALE RG, Mayor
AT~S-U<<L C{ YUJjJr~
BRUCE V. MALKENHORST, ...(3-:t-1::y--G-rerk-
Acting City Clerk
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1 STATE OF CALIFORNIA
2 COUNTY OF LOS ANGELES
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hereby certify that the foregoing Resolution, being Resolution No.
I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon, do
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8764, was duly adopted by the City Council of the City of Vernon at an
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adjourned regular meeting of the City Council duly held on Tuesday,
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of Vernon.
June 29, 2005, and thereafter was duly signed by the Mayor of the City
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UCE V. MALKENHORST,-e~t)r~~~
Acting City Clerk
(SEAL)
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SCHEDULE A
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VACATION SCHEDULE "A"
Department
Number of
Years Employed
6 LIGHT & POWER DEPARTMENT:
7 Rotating Shifts
(No Regular HOlidays)l
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12
13
14
15
16
17
18
19
20
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24
25
26
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28
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After completion of:
1 st year thru 9th Year
loth year thru i4th Year
15th year and more, plus2
Number of
Vacation Hrs.
120
160
160
Light & Power personnel on rotating shifts receive In Lieu
Holidays pursuant to Schedule "F.U
Personnel in said category receive on~ week's salary on
anniversary date in addition to allotted vacation.
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SCHEDULE B
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5
6
7
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10
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12
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14
15
16
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18
19
20
21
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VACATION SCHEDULE "B"
Department
Po1ice Department:
5/83 Dispatchers, &
Vernon Service Officers
Light & Power Department:
5/83 Work Week
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Number of
Years Employed
After completion of:
1 st year thru 9th year
10~ thru 24~ Year
25th Year and above
After completion of:
1 st year thru 4 th year
5th year thru 9th year
10~ year thru 14~ year
15th year thru 24th year
25~ Year and more
Number of days per week and hours per day.
B-1
Number of
Vacation Hrs.
120
160
168
80
96
120
160
168
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SCHEDULEC
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24
25
26
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VACATION SCHEDULE "c"
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Department
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General City Personnel:
4/103 Miscellaneous Employees
Employees (All Miscellaneous
Administration, General
Maintenance Employees &
Miscellaneous Fire
Administration)
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Police Department Sworn:
Police Department Sworn
Management Personnel:
4/104 Captain, Patrol Lts.
& Plainclothes Lts.
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Police Department Group 2
4/10 (P.O.s /Sergeants)
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18 Fire Department:
Sworn Management4
4/10 Fire Chief
4/10 Administrative B.C.
4/10 Administrative Capt.
Number of
Years Employed
After completion of:
1st year thru 4th Year
5ili thru to 9ili Year
10th thru 14th Year
15th thru 24th Year
25ili Year and more
After completion of:
1st year thru 9th year
10th year thru 24th year
25ili year and more
After completion of:
1st year thru 9th year
10th thru 24th year
25th year or more
After completion of:
1st year thru 9th year
10th thru 24th year
25ili year and above
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Number of
Vacation Brs.
80
100
120
160
170
120
160
170
120
160
170
120
160
170
Number of days per week and hours per day.
Vacation may instead be based on years of service at time of
promotion or reassignment with administrative and/or City Council
approval.
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SCHEDULE D
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VACATION SCHEDULE nD"
Department
5 Police Department Sworn:
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9/805 Chief of Police
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Police Department:
Miscellaneous Office Personnel:
9/806 (Police Secretary,
Transcriber Typists,
Records Manager, Asst.
Records Manager, &
Civilian Court Officer)
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Number of
Years Employed
After completion of:
1st year thru 9th Year
10th thru 24th year
25th year or more
After completion of:
1st year thru 4 th Year
5th thru 9th Year
10th thru 14th Year
15th thru 24th Year
25ili Year & above
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Number of
Vacation Hrs.
126
162
171
81
99
126
162
171
Number of days worked arid number of hours compensated for in a two
week pay period.
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SCHEDULE E
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VACATION SCHEDULE "E"
Department
Number of
Years Employed
Number of
Vacation Hrs.
5 Fire Department:
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11
6
7
8
9
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
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After completion of:
24 Hour Shift Personnel:
Battalion Chief & 24 Hour
Fire Captains8 & Firefighters
1st year thru 9th Year
10th thru 24th Year
25th Year
13 S/O'S9
15 8/0' SlO
16 S/O's
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Fire Captains and Firefight~rs may utilize only two (2) shifts off
in six (6) hour increments.
S/O's means Shift(s) Off, a term used in the Fire Department in
lieu of the term vacation.
Fire Captains & Firefighters eligible for the two (2) additional
shifts off may elect to receive pay at the time of the selection
of shifts off. Said pay shall be issued during the month of April
and the pay shall be at the rate of the employee's base monthly
salary as of April 1 of the current year.
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SCHEDULE F
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24
25
26
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28
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16
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DEPARTMENT IN LIEU HOLIDAY SCHEDULE "F"
In Lieu Holidays
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Department
Number of In Lieu
Holiday Hours
POLICE DEPARTMENT:
5/89Work week:
Dispatchers & Vernon Service Officers
40 Hrs per calendar yearW
9 4/1010 Work week:
Patrol Lieutenants12
80 Hrs per calendar year
80 Hrs per fiscal year"
Group 2 (Officers & Sergeants)
LIGHT & POWER DEPARTMENT:
Rotating Shift Work Week
5/810 Work Week
40 hours per fiscal Yearu
8 hours given when
required to work any city
designated holiday
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Number of days per week and hours per day.
Plus any additional holidays granted by the City Council.
In the event the City Council grants any additional holidays only
one holiday (10 hours) will be granted. No more than 90 hours per
fiscal year will be given regardless of how many additional
holidays may be granted by the Council.
Plus any additional holidays granted by the City Council.
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