Resolution No. 8785
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RESOLUTION NO. 8785
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND AUTHORIZING THE EXECUTION OF
AN AMENDMENT NO. THREE TO EQUIPMENT MAINTENANCE
AGREEMENT BY AND BETWEEN THE CITY OF VERNON AND
ACCURATE TELECOM INC.
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7 WHEREAS, on September 4, 2002, the City Council of the City
8 of Vernon adopted Resolution No. 8053 approving and authorizing the
9 execution of an Equipment Maintenance Agreement No. BR7656 (the
10 ~Agreement") with Accurate Telecom Inc. (~Accurate") for maintenance
11 support services of the City's Mitel Telephone System; and
12 WHEREAS, on June 18, 2003, the City Council of the City of
13 Vernon adopted Resolution No. 8223 approving and authorizing the
14 execution of an Amendment No. One to the Agreement with Accurate
15 extending the term of the Agreement through and including June 30,
16 2004 and increasing the compensation to a sum not to exceed Twenty-One
17 Thousand Dollars and No Cents ($21,000.00); and
18 WHEREAS, on August 18, 2004, the City Council of the City of
19 Vernon adopted Resolution No, 8522 approving and authorizing the
20 execution of an Amendment No. Two to the Agreement with Accurate
21 extending the term of the Agreement through and including June 30,
22 2005 and increasing the compensation to a sum not to exceed Twenty-
23 Three Thousand Dollars and No Cents ($23,000.00)
24 WHEREAS, in accordance with Section 11 of the Agreement, the
25 City of Vernon and Accurate desire to amend the Agreement to extend
26 the term from July 1, 2005 through and including June 30, 2006, and to
27 establish the annual compensation at a sum not to exceed Twenty-Four
28 Thousand Nine Hundred Twenty-Three Dollars and Forty-Seven Cents
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1 ($24,923.47); and
2 WHEREAS, on June 27, 2005, the Finance Committe~ considered
3 the recommendation of Bruce V. Malkenhorst, City Administrator, dated
4 June 22, 2005, that an amendment to the Agreement be approved and
5 executed.
6 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
7 CITY OF VERNON AS FOLLOWS:
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SECTION 1:
The City Council of the City of Vernon hereby
9 finds and determines that the recitals contained hereinabove are true
10 and correct.
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SECTION 2:
The City Council of the City of Vernon hereby
12 approves the Amendment No, Three to the Equipment Maintenance
13 Agreement with Accurate, in substantially the same form as the copy
14 which is attached hereto as Exhibit A and incorporated by reference,
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SECTION 3:
The City Council of the City of Vernon hereby
16 authorizes the Mayor and the City Clerk to execute said Amendment for,
17 and on behalf of, the City of Vernon
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SECTION 4:
The City Council of the City of Vernon hereby
directs the City Clerk, or his designee, to send one fully executed
Amendment to:
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Accurate Telecom Inc.
Attn. K.C. Jones, President
16108 Corvello Street
Van Nuys, CA 91406
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SECTION 5: The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and
thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this 29th day of June, 2005.
ATTEST:
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1 STATE OF CALIFORNIA
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COUNTY OF LOS ANGELES
hereby certify that the foregoing Resolution, being Resolution No.
8785, was duly adopted by the City Council of the City of Vernon at an
adjourned regular meeting of the City Council duly held on Wednesday,
June 29, 2005, and thereafter was duly signed by the Mayor of the City
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of Vernon.
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13 (SEAL)
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I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon, do
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RUCE V. MALKENHORST,-~~~jr~~~-
Acting City Clerk
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EXHIBIT
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AMENDMENT NO. THREE TO EQUIPMENT
MAINTENANCE AGREEMENT
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THIS AMENDMENT NO. TWO TO EQUIPMENT MAINTENANCE AGREEMENT is
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made, entered into and executed in duplicate originals, either copy of
which may be considered and used as the original hereof for all
purposes, as of this 29th day of June, 2005, in the City of Vernon,
County of Los Angeles, California
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9 BY AND BETWEEN
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12 AND
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THE CITY OF VERNON
(hereinafter referred to as
the ~City")
4305 Santa Fe Avenue
Vernon, CA 90058
ACCURATE TELECOM INC.
(hereinafter referred
to as ~ATI")
16108 Corvello Street
Van Nuys, CA 91406
RECITALS
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WHEREAS, the City and ATI are parties to an Equipment
Maintenance Agreement No. BR7656 dated or about August 15, 2002, as
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amended on August 18, 2004 (hereinafter referred to as the ~Agreement")
for maintenance support services of the City's Mitel Telephone System;
and
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WHEREAS, City and ATI desire to amend the Agreement to
extend the term of the Agreement from July 1, 2005 through and
including June 30, 2006; and
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WHEREAS, ATI's annual compensation under the Agreement was
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for a sum not to exceed $23,000.00; and
WHEREAS, the City and ATI desire to modify the compensation
for the extended time period to a sum not to exceed $25,000.00, with
the first quarterly payment in 2005 being prorated accordingly; and
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17 RENEWAL
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1 WHEREAS, Section 11 of the Agreement provides for amendments
2 and modifications to the Agreement.
3 NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET
4 FORTH HEREIN:
5 SECTION 1: Section 1 of the Agreement entitled SERVICE is
6 hereby amended to read as follows:
7 The total amount to be paid to ATI under this Agreement
8 during the time period July 1, 2005 through June 30,
9 2006 shall not exceed an annual total amount of Twenty-
lO Five Thousand Dollars and No Cents ($25,000.00), in
II accordance with the Platinum Maintenance Plan for Mitel
12 SX-2000 PBX which is attached hereto as Exhibit ~A" and
13 made a part hereof. The first quarterly payment due
14 for the period July 1, 2005 through September 30, 2005
15 shall be prorated.
SECTION 2: Section 3 of the Agreement entitled TERM AND
is hereby amended to read as follows:
ATI's services shall be extended from July 1, 2005.
The extension period will commence on July 1, 2005 and
shall continue until June 30, 2006.
SECTION 3: In all other respects, the terms and conditions
Agreement shall be renewed in its entirety.
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IN WITNESS WHEREOF, the parties have caused this Amendment
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to be executed by and through their authorized officers on the date,
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month and year first written above.
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CITY OF VERNON
By:
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LEONIS C. MALBURG, Mayor
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ATTEST:
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BRUCE V. MALKENHORST, City Clerk
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1l APPROVED AS TO FORM:
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ERIC T. FRESCH, City Attorney
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ACCURATE TELECOM INC.
A California Corporation
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By:
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K.C. Jones
Title: President
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By:
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Title:
Corporate Secretary
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EXHIBIT A
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PLATINUM MAINTENANCE PLAN for MITEL SX-2000 PBX
Customer City OfVernoD
Address 4305 Santa Fe Avenue
City Vernon
Phone No. (323) 583-8811
Contact George Ning
No. of '
Cards
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74
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\lMitel SJ'Stem Contlpration
Type of Card
Attendant Console(Superoonsole)
ONS Analog Line Card
LSlGS Digital Tnmk Card
Digital (DNIC) Line Card
Dual Link PRI
lP Licenses
Total System Ports & Monthly Total
Annual Maintenance for Mitel
~eripheral Equipment Inventory ,
Annual Cost for Peripheral Equipment
Mitel Annual Maintenance
Peripheral Equipment Maintenance
Quarterly Payment Plan
Annual Total
Date of Inventory ~
6/13/05 t
90058~
State I CA. I Zip l
Fax No. 1(323) 826-1433 I
~-1000 L. SX-l000ML, Mitel3300 II
Total MoOthiy Extended
Pons $/Port MOo Priee
4 2.63 10.52
80 2,63 210.40
8 2,63 21.04
256 2.63 673.28
96 2,63 252.48
123 2,63 323.49
567
$2.63
$1,491.21
$17.,894.52
Type of SystemlEquipment
Active Voice Repartee VP Voice Mail
Paging System
Tapit-Net Call Accounting
Crytycal (I) Management
OPS Manager
Alpha CFR2000 Battery Back Up (City HaD - Batteries Excluded)
Alpha CFR600 Battery Back Up (Fire Station 1 - Batteries Excluded)
Teleworker Solution Support
Teleworker Platfurm
Teleworker License (4 Licenses)
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Ports per
Card
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48
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Ports!
Quantity
12
, Monthly
$/Port
25.00
Extended
Price
3,600,00
254.00
600.00
594,00
600.00
257.58
130.20
264,00
514.80
214.37
Annual
$/Port
300.00
$7,028.95
$17,894.52
$7,028.95
$6,230.87
$24,923.47
Excluded: Remote programming changes billed at current rates.
On-site moves, adds, and changes are billable at current rates.
Damage or service necessitated by C1lStoJntrs neglect
Service by personnel other than A TI
Misuse, fire. and Acts of God
Software Backups, Headsets and Batteries
*Refer to actual agreement for controlling language,
Customer Signature
Date
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MITEL
Platinum Maintenance Agreement
Hours:
Service will be provided 24 hours per day, seven days per week including
holidays
Your Platinum Maintenance Agreement Includes:
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Assigned Account Manager
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Priority service over non-maintenance agreement accounts
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Regular customer satisfaction checks
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Material and labor coverage
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Two hour response time on major system failure
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Adds, Moves and Changes billed *from $105.00/first hour, $44.00 per halfhour
thereafter
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Remote Maintenance/Technical Telephone Support is covered
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Remote Maintenance Adds, Moves and Changes are billed at $48.00 per halfhour
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10% discount on parts for Adds, Moves and Changes
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All contact with the telephone company, includirg ordering services, placing
trouble reports and follow-up will be done by Accurate Telecom. All Telco related
service issues are covered under Platinum Maintenance Agreement.
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F our hours of training ~r year
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Work on Voice Mail or C. T.I equipment priced per our current discounted rate
for support plan customers.
16108 Covello Street. Van Nuys, CA 91406 . 1-818-997-6100 · fox 1-818-779-6114. www.occurotetelecom.com
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CITY COUNCIL
LEONIS c. MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro- Tem
WM. "BILL" DAVIS
Councilman '
ERIC T. FRESCH
City Attorney
FAX: (323) 826-1439
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 826-1435
H. "LARRY" GONZALES
Councilman
STEVEN E. PARKER
Fire Chief
FAX: (323) 826-1407
W, MICHAEL McCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator/City Oerk
Chief Executive Officer of
Light & Power
FAX: (323) 826-1438
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
SOL BENUDIZ
Police Chief
FAX: (323) 826-1481
LE~J.POZZEBON
Director of Environmental Health
FAX: (323) 588-4320
August 25, 2004
Accurate Telecom Inc.
16108 Corvello Street
Van Nuys, CA 91406
Attn: K,C. Jones, President
Re: Amendment No. Two to Equipment Maintenance Agreement
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Dear Mr. Jones:
Transmitted herewith is a duplicate original of the above referenced
amendment approved by the Vernon City Council on August 18, 2004,
If you have any questions regarding this matter, please call Mr,
Dolores Jaunzemis at (323) 583-8811 ext. 234.
Very truly yours,
.JJ' Uo~
GIO~Olleda
Assistant City Clerk
cc: Greg Tsujiuchi
Dolores Jaunzemis
Resolution No. 8522
Agreement No. 04-077
crfYM-Vf:RNON ..~~.~...., .,.
4305 Santa Fe Avenue - )"
Vernon, California 90058
(323) 583-8811
,. ft .EASEINVO. ICE IN DU PLI?~AT TO:
an OF VERNON. PURO '... ING DEPT.
4305 SANTA FE A VENUE, V ON, CA 90058
S.
H CITY OF VERNON
~ . t'iAREHOUSE
. 4.:'::;05 SANT{~ FE A'lENUE
T . '~'FRNON C'1'% 90058
o ATTN: ' ,.1
DATE:07/0i/04
VENDOR NO.: 000252
V.ACCURATE TELECOM INC.
~ . ,1I:.10B COVELLO
D . VAN NUYS, Cf-\ 914006
O.
R
FOB VERNON, CALIFORNIA UNLESS OTHERWISE SPECIFIED BELOW.
00
nTH:
PRDV I DE: MA I NTE!'-~ANCE
SuRPCJHT SERVICES OF T
t I -rv 'S M I TEL TELEPHONE
SYSTEM.
SERVICES ARE
Ar.1ENDMENT N
EQUIPMEN
AGREEME
CITY
*8522
PAYt1E
TDT{\L
NOT T
It
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00
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\f
'J
~) tlcl::;. 31000
2:~ jt 5~l:::~, 24
'OTAL
,..2:2:),5"'/3. ~~~l
T?'lX
TiTAL
, 2::<!l 573 IT :~f~
CONRRMING ORDER:
YES
CITY OF VERNON, CALIFORNIA
.~<. ,
01150010495900
$2211'57:3.24
PAYMENT APPROVED
BY:
DATE
DEPT. HEAD OR AUTHORIZED REPRESENTA'nVE
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DATE ,
PURCHASING AGENT
~f'~tlY OF VERNON;CALtFORNt~
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~CHASE REQUISITION 17000
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DEPARTMENT:City Admin
SUGGESTED VENDOR: Accurate Telecom
VENDOR ADDRESS: 16108
FAX': 818-779-6114 CONTACT PERSON: Charles Valdez
DELIVERY OR SERVICE LOCATION:
1 1 Amendment No. Two to Equipment Maintenance Agree
mente Resolution No. 8522
SCHEDULED DELIVERY DATE:
TOTAL
;p~? 3~2ItjJ
$ 23;j'6tltr;{JU
* IF ITEMS ARE NOT BUDGETED, EXPLAIN NATURE OF REQUEST BELOW, OR SUBMIT MEMORANDUM.
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I hereby certify that the above items are necessary for the operation of this Department
~ - 'i Dep~ Authorized Person
ISSUED BY
DATE
RECEIVED BY
DATE
DIIA~"'A~INA nl=DAATUI=NT