Resolution No. 8787 (4)
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RESOLUTION NO. 8787
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND AUTHORIZING THE EXECUTION OF
AN EQUIPMENT PURCHASE CONTRACT BY AND BETWEEN THE
CITY OF VERNON AND MOTOROLA, INC. FOR SOFTWARE AND
RELATED EQUIPMENT FOR FIRE DEPARTMENT
7 WHEREAS, the Vernon Fire Department desires to purchase three
8 (3) Fire Incident Management Software programs, forty-six (46)
9 fireground accountability software upgrades for XTS5000 radios and
10 other related equipment and software and two (2) year warranty
11 (collectively, the "Fireground Safety System"); and
12 WHEREAS, the acquisition of the Fireground Safety System
13 would improve the effectiveness of the Vernon Fire Department's
14 operation and enhance the services provided to citizens, residents and
15 businesses within the Vernon community; and
16 WHEREAS, the Vernon Fire Department selected Motorola, Inc.
17 ("Motorola") to provide the Fireground Safety System based upon
18 Motorola's past performance and dependability and believes Motorola,
19 through K.R. Nida Corporation, to be the only vendor that can provide
20 the necessary Fireground Safety System meeting the Fire Department's
21 specifications and requirements; and
22 WHEREAS, on June 20, 2005, the Finance Committee considered
23 the recommendation of Bruce V. Malkenhorst, City Administrator, dated
24 June 16, 2005, that the Fireground Safety System be purchased from
25 Motorola, through K.R. Nida Corporation; and
26 WHEREAS, the City Council of the City of Vernon has
27 determined that, pursuant to the provisions of subsection (a) of
28 Section 2.27 of the Vernon City Code, it is in the public interest and
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1 necessity to enter into a contract with Motorola, Inc. for the
2 purchase of the Fireground Safety System to enhance services provided
3 to the Vernon community.
4 NOW, THEREFORE, BE IT RESOLVED BY THE. CITY COUNCIL OF THE
5 CITY OF VERNON AS FOLLOWS:
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SECTION 1:
The City Council of the City of Vernon hereby
7 finds and determines that the recitals contained hereinabove are true
8 and c;orrect.
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SECTION 2:
The City Council of the City of Vernon hereby
10 approves the Equipment Purchase Contract with Motorola, Inc., in
11 substantially the same form as the copy which is attached hereto as
12 Exhibit A and incorporated by reference.
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SECTION 3:
The ~ity Council of the City of Vernon hereby
14 authorizes th~ Mayor to execute said Contract for, and on behalf of,
15 the City of Vernon and the City Clerk is hereby authorized to attest
16 thereto.
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SECTION 4:
The City Council of the City of Vernon hereby
directs the City Clerk, or his designee, to send one fully executed
Contract to:
Motorola, Inc.
Attn. Contracts Manager
6450 Sequence Drive
San Diego, CA 92121
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SECTION 5:
The City Clerk of the City of Vernon shall
2 certify to the passage of this resolution, and thereupon and
3 thereafter the same shall be in full force and effect.
4 APPROVED AND ADOPTED this 29th day of June, 2005.
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~IS C. ~ M~Or
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ATTEST:
~~E~~' ~#t/
Acting City Clerk
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1 STATE OF CALIFORNIA
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COUNTY OF LOS ANGELES
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4 I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon, do
5 hereby certify that the foregoing Resolution, being Resolution No.
6 8787, was duly adopted by the City Council of the City of Vernon at an
7 adjourned regular meeting of the City Council duly held on Wednesday,
8 June 29, 2005, and thereafter was duly signed by the Mayor of the City
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of Vernon.
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13 (SEAL)
~~~K~?!::1!dt
Acting City Clerk
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EXHIBIT
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EQUIPMENT PURCHASE CONTRACT
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3 THIS CONTRACT is made, entered into and executed in duplicate
4 originals, either copy of which may be considered and used as the
5 original hereof for all purposes, as of this 29th day of June, 2005, in
6 the City of Vernon, County of Los Angeles, California
7 BY AND BETWEEN
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10 AND
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THE CITY OF VERNON, a municipal
corporation (hereinafter
referred to as "City")
4305 Santa Fe Avenue
Vernon, CA 90058
MOTOROLA, .INC., a Delaware
corporation (hereinafter
(referred to as "Motorola")
6450 Sequence Drive
San Diego, CA 92121
RECITALS
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WHEREAS, the City's Fire Department has requested the
purchase of three (3) Fire Incident Management Software, forty-six (46)
fireground accountability software upgrades for XTS5000 radios and
other related equipment and software and two (2) year warranty
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(hereinafter collectively referred to as the "Fireground Safety
System") to provide instantaneous accountability of all firefighter
personnel at the scene of an incident to be used in conjunction with
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the Motorola XTS5000 radios; and
WHEREAS, the purchase of the Fireground Safety System will
improve the effectiveness of the Fire Department's operation and
enhance the services provided to citizens, residents and businesses
within the Vernon community; and
WHEREAS, Motorola, through K.R. Nida Corporation (hereinafter
"Nida"), a vendor the City has used in the past, has submitted a
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Quotation dated May 14, 2005 (referred to hereinafter as the
"Quotation"), a copy of which is attached hereto as Exhibit A and
incorporated by reference; and
WHEREAS, the Quotation reflects prices and discounts based
upon Motorola's Los Angeles County Contract #40856 which is valid
through June 30, 2005; and
WHEREAS, Motorola has advised the City that it can furnish
the Fireground Safety System, as set forth in the Quotation, and is
willing to do so on the terms and conditions set forth below; and
WHEREAS, City desires to enter into an agreement with
Motorola to provide for the purchase and delivery of the Fireground
Safety System.
NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET
FORTH HEREIN:
1. Scope of Services.
Motorola agrees to sell, deliver and furnish the necessary
Fireground Safety System, as described in detail in the Quotation. In
the event of a conflict between the Quotation and this Contract, the
terms of this Contract shall prevail.
2. Time of Performance.
Motorola's performance as identified herein shall commence
upon the full execution of this Contract and shall be completed by
Motorola pursuant to the terms of the Quotation, unless otherwise
terminated or extended. Delivery of the equipment is expected no later
than 45 days from the issuance of the City's Purchase Order. If
delivery of the Fireground Safety System is not completed within this
time period, the City shall have the option of canceling this Contract
in order to proceed with the purchase of the software and related
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equipment from another vendor, if one can be located. The delivery
date may also be extended at the City's sole discretion for an
additional thirty (30) days, or such other time as the parties may
agree.
3. Price.
The City shall compensate Motorola for the Fireground Safety
System purchased under the Quotation. The total compensation shall not
exceed Thirty-Eight Thousand Three Hundred Forty-Three Dollars and Five
Cents ($38,343.05), which includes tax and freight.
4. Method of Payment.
The City agrees to pay Motorola for the full amount of the
Fireground Safety System within thirty (30) days after the City's
testing and acceptance of the equipment and the City's receipt of an
invoice from Motorola.
Purchase orders shall be made out to Motorola and faxed to
Nida at (818) 957-0719 for processing.
Motorola shall be responsible for paying any subcontractors
used in the performance of this Agreement. Subcontractors shall not
bill the City directly.
5. Change and Extra Services.
City reserves the right to request changes in the equipment
or additions to or deletions from the equipment purchased from
Motorola. All such changes shall be incorporated in written change
orders executed by City and Motorola and shall specify the changes
ordered and the adjustment of prices, delivery schedules and
warranties. Any equipment or services added under this section shall
be executed under all applicable conditions of this Contract. No claim
for additional compensation or extension of time shall be recognized
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1 unless contained in a duly executed change order.
2 6. Cancellation/Default.
3 A. This Contract may be terminated by the City for its
4 convenience upon fifteen (IS) days prior written notice and upon
5 payment of reasonable and proper termination charges, including, but
6 not limited to, all costs incurred or committed prior to the effective
7 date of notice of termination and all charges incurred by Motorola in
8 connection with the termination.
9 B. In the event that Motorola commits a breach of a
10 material condition of this Contract, the City shall notify Motorola in
11 writing of said breach and if Motorola has not cured or begun
12 reasonable efforts to cure after fifteen (IS) days of receipt of said
13 notice, and fails to diligently pursue corrective action, then the City
14 shall have the right to cancel this Contract. Motorola shall be
15 responsible for any direct costs due to the City's re-procurement of
16 the equivalent of the equipment or services cancelled from Motorola.
17 7. Confidential Information.
18 A. Access to Confidential Information. The City may
19 provide Motorola and/or its subcontractor with, or allow Motorola
20 access to, certain information not available to the public concerning,
21 but not limited to the. City, or businesses located in the City. The
22 information may include, but is not limited to, company information,
23 taxes, sales, value of assets, utility usage, or other such
24 information. All such information shall be known as "Confidential
25 Information" and may not be used to circumvent the responsibility of
26 either party to this Contract.
27 "Confidential Information" means all information
28 consistent with the fulfillment of this Contract that is (i) disclosed
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1 under this Contract in oral, written, graphic, machine recognizable, or
2 sample form, being clearly designated, labeled or marked as
3 confidential or its equivalent or (ii) obtained by examination, testing
4 or analysis of any hardware, software or any component part thereof
5 provided by discloser to recipient. Confidential Information that is
6 disclosed orally must be identified as confidential at the time of
7 disclosure and confirmed by the discloser by submitting a written
8 document to the recipient within 30 days after such disclosure. The
9 written document must contain a summary of the Confidential Information
10 disclosed with enough specificity for identification purpose and must
11 be labeled or marked as confidential or its equivalent.
12 B. No Disclosure. Except as expressly permitted, Motorola
13 and/or its subcontractor shall not disclose, permit the disclosure of,
14 release, disseminate, or transfer, whether orally or by any other
15 means, any part of such Confidential Information to any other person or
16 entity, whether corporate, governmental, or individual, without the
17 express prior written consent of an authorized representative of the
18 City. Motorola and/or its subcontractor shall return any written
19 Confidential Information, and all copies made of such items, to the
20 City upon the City's written request, but in any event not later than
21 the date that Motorola has performed all services to be performed
22 pursuant to this Contract. Motorola hereby agrees that such
23 Confidential Information and any documents provided may be used by
24 Motorola and/or its subcontractor only as authorized by the City.
25 Motorola shall include a contract provision in its contract with
26 subcontractors that binds the subcontractors to this non-disclosur~
27 requirement. Motorola shall take reasonable measures to avoid any
28 disclosure of any such Confidential Information to any unauthorized
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1 and labor provided by hereunder. THESE WARRANTIES ARE THE COMPLETE
2 WARRANTIES FOR THE FIREGROUND SAFETY SYSTEM PROVIDED UNDER THIS
3 AGREEMENT AND ARE GIVEN IN LIEU OF ALL OTHER WARRANTIES. MOTOROLA
4 DISCLAIMS ALL OTHER WARRANTIES OR CONDITIONS, EXPRESS OR IMPLIED,
5 INCLUDING THE IMPLIED WARRANTIES OR CONDITIONS OF MERCHANTABILITY AND
6 FITNESS FOR A PARTICULAR PURPOSE.
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9.
Compliance with Laws.
8 Motorola shall strictly observe and comply with all
9 applicable federal, state, and local laws, ordinances and regulations
10 governing this sale, including but not limited to any permit or license
11 requirements of the United States Department of Commerce, as well as
12 any laws of the United States of America.
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10. Governing Law.
14 The validity, interpretation and performance of this Contract
15 shall be controlled and construed under the laws of the State of
16 California.
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11. Forum Selection.
18 Any action brought relating to this Contract shall be brought
19 and held exclusively in a State Court in the County of Los Angeles,
20 California.
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12. Notices.
22 Notices to the parties, unless otherwise requested in
23 writing, shall be sent to:
24 City:
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THE CITY OF VERNON
ATTN: BRUCE V. MALKENHORST
CITY ADMINISTRATOR
4305 SANTA FE AVENUE
VERNON, CA 90058-0805
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1 Motorola:
MOTOROLA, INC.
ATTN: VICE PRESIDENT SALES
6450 SEQUENCE DRIVE
SAN DIEGO, CA 92121
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13. General Provisions.
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A. Independent Contractor.
At all times during the term of this Contract, Motorola shall
be an independent contractor and shall not be an employee of City.
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City shall have the right to control Motorola only insofar as the
results of Motorola's services rendered pursuant to this Contract;
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however, City shall not have the right to control the means by which
Motorola accomplishes services rendered pursuant to the Contract except
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to the extent that such services involve the use of City property or
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Confidential Information.
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B.
Motorola Not Agent.
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Except as City may specify in writing, Motorola shall have no
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authority, express or implied, to act on behalf of City in any capacity
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whatsoever as an agent. Motorola shall have no authority, express or
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implied, pursuant to this Contract to bind City to any obligation
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whatsoever.
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Limitation of Liability.
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This limitation of liability provision shall apply
22 notwithstanding any contrary provision in this Agreement. Except for
23 personal injury or death, Motorola's total liability, whether for
24 breach of contract, warranty, negligerice, strict liability in tort,
25 indemnification, or otherwise, will be limited to the direct damages
26 recoverable under law, but not to exceed the price of the Fireground
27 Safety System with respect to which losses or damages are claimed.
28 ALTHOUGH THE PARTIES ACKNOWLEDGE THE POSSIBILITY OF SUCH LOSSES OR
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1 DAMAGES, THEY AGREE THAT MOTOROLA WILL NOT BE LIABLE FOR ANY COMMERCIAL
2 LOSS; INCONVENIENCE; LOSS OF USE, TIME, DATA, GOOD WILL, REVENUES,
3 PROFITS OR SAVINGS; OR OTHER SPECIAL, INCIDENTAL, INDIRECT, OR
4 CONSEQUENTIAL DAMAGES IN ANY WAY RELATED TO OR ARISING FROM THIS
5 AGREEMENT, THE SALE OR USE OF THE FIREGROUND SAFETY SYSTEM, OR THE
6 PERFORMANCE OF SERVICES BY MOTOROLA PURSUANT TO THIS AGREEMENT. This
7 limitation of liability will survive the expiration or termination of
8 this Agreement. No action for breach of this Agreement or otherwise
9 relating to the transactions contemplated by this Agreement may be
10 brought more than one (1) year after the accrual of such cause of
11 action, except for money due upon an open account.
12 D. Insurance.
13 Motorola agrees to provide insurance in the amounts and forms
14 specified in Exhibit B, which is attached hereto and incorporated by
15 reference. Comparable coverage shall be provided for each
16 subcontractor used in the performance of this Contract. Motorola shall
17 submit to City documentation indicating compliance with these minimum
18 requirements no less than one (I) day prior to the beginning of
19 performance under this Contract. Motorola shall not commence
20 performance of its services under this Contract until the above
21 insurance has been obtained and proof of insurance has been filed with
22 and approved by City.
23 E. Entire Agreement.
24 This Contract constitutes the complete and final expression
25 of the agreement of the parties and is intended as a complete and
26 exclusive statement of the terms of their agreement and supersedes all
27 prior and contemporaneous offers, promises, representations,
28 negotiations, discussions, communications and agreements which may have
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1 been made in connection with the ,subject matter hereof. All exhibits
2 are incorporated by reference. Motorola represents that in entering
3 into this Contract it has not relied on any previous representations or
4 understandings of any kind or nature.
5 F. Partial Invalidity.
6 Wherever possible, each provision hereof will be interpreted
7 in such manner as to be effective apd valid under applicable law, but
8 in case anyone or more of the provisions contained herein will, for
9 any reason, be held to be invalid, illegal or unenforceable in any
10 respect, such provision will be ineffective to the extent, but only to
11 the extent of such invalidity, illegality or unenforceability without
12 invalidating the remainder o~ such provision or provisions or any other
13 provision hereof, unless such a construction would be unreasonable or
14 contrary to the parties' intent as expressed in this Contract.
15 G. Risk of Loss.
16 Title and risk of loss or damage shall pass to City and
17 delivery shall be deemed to be complete upon delivery FOB 4305 Santa Fe
18 Avenue, Vernon, California.
19 H. Benefit of Agreement.
20 This Contract shall bind and benefit the parties hereto and
21 their heirs, successors, and permitted assigns.
22 I. Force Majeure.
23 Neither party shall be considered to be in default in any of
24 its obligations under this Contract when a failure of performance shall
25 be due to an uncontrollable force. The terms "uncontrollable force"
26 shall mean any cause beyond the control of the party affected,
27 including, but not restricted to, flood, earthquake, storm, fire,
28 lightening, epidemic, war, riot, civil disturbance or disobedience,
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1 labor dispute, labor material shortage, sabotage, federal, state, or
2 municipal action, statute, ordinance, or regulation, embargoes or the
3 United States Government or any other government, which by exercise of
4 due diligence such party could not reasonably have been expected to
5 avoid and by exercise to due diligence has been unable to overcome.
6 Either party rendered unable to fulfill any of its obligations under
7 this Contract by reason of an uncontrollable force, shall give written
8 notice within five (5) business days of such fact to the other party
9 and shall exercise due diligence to remove such inability with all
10 reasonable dispatch.
11 J. Waiver.
12 Any waiver at any time by either party of its rights with
13 respect to a default under this Contract, or with respect to any other
14 matters arising in connection with this Contract, shall not be deemed a
15 waiver with respect to subsequent default or other matter.
16 K. Amendment.
17 All changes or modifications to this Contract shall be in a
18 writing stating that it is an amendment to this Contract and shall be
19 signed by both parties or their duly authorized agents. ThisContract
20 shall not be modified through course of dealing, usage or trade.
21 L. Attorneys' Fees.
22 In the event that it becomes necessary for either party to
23 this Contract to enforce any of the provisions of this Contract, the
24 parties agree that a court of competent jurisdiction may determine and
25 fix reasonable attorney's fees to be paid to the successful litigant.
26 M. Arbitration. The parties agree that any and all
27 disputes arising out of or in relation to this Agreement, including
28 without limitation any action in tort, shall be resolved exclusively,
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1 finally and conclusively by arbitration in Los Angeles County,
2 California under the auspices of and pursuant to the rules of the
3 Judicial Arbitration & Mediation Services Inc. (JAMS). Each party will
4 select an arbitrator. Those two arbitrators will then select a third.
5 The three member panel will make the final decision. The parties agree
6 that the authority of the arbitrator to issue a money judgment shall be
7 limited to the contract price. All decisions of the arbitrators shall
8 be in writing, and the arbitrators shall provide written reasons for
9 their decision. The arbitration decision shall be final and binding on
10 the parties. Notwithstanding the foregoing, the parties shall be
11 permitted to access the court system to enforce any arbitration award
12 or to obtain injunctive relief. The exclusive jurisdiction and venue
13 for any such action shall be the Superior Court of California, Los
14 Angeles County.
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IN WITNESS WHEREOF, the parties have caused this Contract to
be executed by and through their authorized officers on the date, month
and year first written above.
ATTEST:
BRUCE V. MALKENHORST, City Clerk
APPROVED AS TO FORM:
ERIC T. FRESCH, City Attorney
By:
By:
Title:
By:
Title:
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CITY OF VERNON
LEONIS C. MALBURG, Mayor
MOTOROLA, INC.
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EXHIBIT B
18
19
20
21
22
23 b.
24
25
26
27
28
.. .. '..
1 EXHIBIT B
2 INSURANCE SCHEDULE
3 Motorola shall provide proof of insurance, including a standard certificate of insurance, in at least the
following amounts and coverage (combined single limit permitted):
4
5
I. Coverage and Limits
6
Hazards
Bodily Injury Property Damage
Each Person Each Accident Each Accident
7
Automobile Liability
Owned Automobiles
Hired Automobiles
Non-Owned Automobiles
Workers' Compensation
Employers' Liability
$ Statutory
$1.000.000 per employer
$ 500,000
$ 500,000
$ 500.000
$1,000,000
$1,000,000
$1.000.000
$ 500,000
$ 500,000
$ 500.000
8
9
10
11 ll. Liability
12
General Liability
Premises Operations
Elevators (if applicable)
Independent Contractors
Products - Completed Operations
Contractual Liability
Umbrella Liability
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1.000.000
$2.000.000
$2,000,000
$2,000,000
$2,000,000
$2,000,000
$2,000,000
$2.000.000
$2.000.000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1.000.000
$2.000.000
13
14
15
16
17 a.
The general liability policy shall contain the following special endorsements which shall be noted
on or attached to the standard certificate of insurance:
I. An endorsement naming the City of Vernon, its officers, and employees as additional insureds
under the policy.
2. An endorsement providing the City of Vernon thirty (30) days notice of cancellation or material
reduction of coverage.
3. An endorsement providing coverage for all operations under this Agreement.
4. Such other endorsement as may be required by City.
In addition to the above, the Consultant shall provide such further proof of insurance
documentation as the City deems necessary.
EXHIBIT "B"
CITY COUNCIL
LEONIS C. MALBURG
Mayor
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THOMAS A. YBARRA
Mayor Pro-Tern
WM. "BILL" DAVIS
Councilman
^
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II
JOHN KARNS
Karns & Karabian
General Counsel
KEVIN WILSON
Director of Community Services & Water
H. "LARRY" GONZALES
Councilman
STEVEN E. PARKER
Fire Chief
W. MICHAEL McCORMICK
Councilman
SOL BENUDIZ
Police Chief
BRUCE V. MALKENHORST
City Administrator / City Clerk
Chief Executive Officer of
Light & Power
ERIC T. FRESCH
City Attorney
LEWIS J. POZZEBON
Director of Environmental Health
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
RORY BURNETT
Gursey, Schneider & Co. LLP
City Accountant
June 16, 2005
Finance Committee
City of Vernon
. ~ ~ (jt 1
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Honorable Members:
The Fire Department is requesting the first time purchase of three (3)
Incident Management Software programs, forty-six (46) Fireground
Accountability Software upgrades for radios, and other related
equipment and software. The software provides instantaneous
accountability of all firefighter personnel at the scene of an
incident. The software includes a Two-Year Express Service Agreement.
The suggested vendor for this purchase is Motorola, the manufacturer
of the software. Funds have been specifically budgeted for this
expenditure.
This has been reviewed by the Systems Manager and it is hereby
recommended that the actions taken for the issuance of a purchase
order to Motorola for the purchase of the requested software and
upgrades at an approximate cost of $38,343.05 utilizing funds budgeted
for 2004-2005 be ratified and that an Equipment Purchase Contract be
prepared and executed..
Very truly yours,
~ ,p/7;7~/?~
Bruce V. Malkenhorst
City Administrator
BVM/ke
"Exclusively Industrial"
!~
June 16, 2005
Finance Committee
City of Vernon
Honorable Members:
The Fire Department is requesting the first time purchase of three (3)
Incident Management Software programs, forty-six (46) Fireground
Accountability Software upgrades for radios, and other related
equipment and software. -The software provides instantaneous
accountability of all firefighter personnel at the scene of an
incident. The software includes a Two-Year Express Service AgreementD
which ""(),,\T~rs all p.J.rt!:! and labor - for rc..I!c:l.lrs not caused L~ ~ect and
--'
al-l sl1ippihg cllc:l.L':jes for repaiJ:::s. The suggested vendor for this
purchase is Motorola, the manufacturer of the software. "No VLl1e1:"
compan)T'O ooftwar8 offer9all th8 feature!:! that Motoro~s docoand
coun oft..war<a io tht:lllVbL compn::>hensjve and upgr.J.d€lable
~~QD~e. Funds have been specifically budgeted for this
expenditure.
~ is hereby recommended that a purCh__ ase orde.r e~ _i9..91sl<<d to
( at an approximate cost of $3T,343"5 b.t~~~
, . ~. ~ Very truly yours,
~~,A ~ ~f,v I ~~H ~6~,,}n~
. ~(5~
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Motorola
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o IJ/Jflr fL~
emorandum
To: BRUCE MALKENHORST, CITY AIfl'AIN_~ ISTRATOR
~~:: ~~:~; NICKENS, PURCHASING V
Re: FIRE DEPARTMENT REQUISITION #16562
Attached for your approval is requisition #16562. The Fire Department is
requesting to purchase (3) FIRE INCIDENT MANAGEMENT SOFTWARE
#T6977A (see attached), (46) FIRE GROUND ACCOUNTABILITY
SOFTWARE UPGRADES FOR XTS5000 RADIOS, and other related
uipment and software. This is a first time purchase of this type of software for
artment. In a memo dated May 16, 2005 to Chief Parker (see attached),
Chief Michael Wilson explains the advantages of purchasing the proposed"
The software is designed to provide instantaneous accountability of all
personnel at the scene of an incident. The system is used in conjunction
otorola XTS5000 radios.
ility of personnel on scene is done every (5) minutes, currently this is
ugh voice radio communication. The on-scene Captains relay the current
ns of their immediate staff, relaying this information to the Incident
mmander. In some cases, a call is made and the firefighter may not hear the
communication due to operating hydraulic hand tools to extricate a victim. At the
push of a button, the proposed system sends a signal to the XTS 5000 radio. The
firefighter's position and status is relayed, and recorded on a laptop computer. The
system also allows text messaging, which is then "voice annunciated for warnings".
Should evacuation be necessary, the system allows the incident commander to
wirelessly transmit a signal to the XTS5000 radios. The system includes a (2)
Year Express Service agreement, which is added to Motorola's (1) year warranty.
Per Kevin Nida, the warranty includes all parts and labor for repairs not caused by
neglect. The warranty also covers all shipping charges for repairs.
Firefighter Craig Peltier advised Purchasing that other accountability systems w~re
reviewed. Purchasing also checked the Internet to locate similar systems. None
could be found that offers all the features that the proposed system offers. The
Department prefers the proposed system because they have used the system and_find
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June 14, 2005
that it performs as expected. It is the most comprehensive and upgradeable
accountability system available.
Installation of the proposed system will be performed by K.R. Nida Companies.
The request to perform the installation, as well as the costs will be submitted under a
separate memo.
The suggested vendor is Motorola, the manufacturer of the system. The
approximate cost is $38,343.05 (cost includes sales tax and deliver cost). Funds
have been specifically budgeted for this expenditure, and are available.
~~
2
.t-
PURCHASE REQUISITION 16 5 62
.
"
SUGGESTED VENDOR:
VENDOR ADDRESS:
REQUESTOR NAME:
-KR NIDA COMPANIES
3827 FOOTHILL BLVD., LA CRESCENTA, 91214
- 7
FAX':
CONTACT PERSON:
R IRED DELIVERY OR SERVICE DATE:
011-500-1033-8500
DELIVERY OR SERVICE LOCATION:
46 each Q445AB FIREGROUND ACCOUNTABILITY SOFTWARE UPGRA E
FOR XTS5000
3 each SVC2000 FIREGROUND SOFTWARE SERVICE SUBSCRiPTION
AC
3 each T99DX ASTRO DIGITAL SPECTRA MOBilE SERIES
3 each 092W MOBilE ASTRO SPECTRA W7 128 CHANNEL,
148-174 MHZ
3 each G806 ASTRO DIGITAL CAI
3 each G48 CONVENTIONAL SOFTWARE
3 each W496 REMOTE MOUNT W4, W5, W7
3 each W497 RS232 DATA CABLE
3 each G182 RADIO CONTROL PROTOCOL
3 each G78 2 YEAR EXPRESS SERVICE
3 each HKN6120 DATA CABLE
FROM THE BUDGETED ACCOON'1' 18500, $50,000
W:AS BUDGETED ,REMAINDER OF $2,283.05 IS
NOT SPECIFICALLY BUDGETED FOR, BUT FUNDS
ARE AVAILABLE.
SCHEDULED DELIVERY DATE:
ft7{ ,{(O ~
* IF ITEMS ARE NOT BUDGETED,EXPlAIN NATURE OF REQUEST BELOW, OR SUBMIT MEMORANDUM.
r-4-~~<
I hereby certify that the above items are neceSS$Y for the operation of this Department
ISSUED BY
DATE
RECEIVED BY
DATE
PURCHASING DEPARTMENT
KEVlNNIDA
$11,500.00
$1,818.00
$6,188.07
$1,613.97
$1,343.79
$521.40
$703.89
$355.50
$118.50
$315.00
$118.50
Sl1bTotal:
Tax:
Shipping:
Total:
$35,096.62
,)., g--tf.~ 1
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o.&f ~cl~IO
PURCHASE ORDER NUMBER
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Page 1 of2
~'
Nickens, Debbie
From: Kevin Nida [krnida@krnida.com]
Sent: Wednesday, June 15,20053:40 PM
To: Nickens, Debbie
Subject: Re: Two Year Express plus Service
the P.O. needs to be made _out to Motorola and a copy faxed to us for processing.
Kevin
----- Original Message -----
From: Nickens. Debbie
To: 'Kevin Nida'
Sent: Tuesday, June 14, 20055:31 PM
Subject: RE: Two Year Express plus Service
Thank you Kevin. One more thing, regarding the Equipment Purchase Agreement and Purchase Order for the
Accountability software...should it be made to "Motorola" or "Motorola c/o K.R. Nida Companies"...
Judy Lehr in Legal insists we have this information correct when we submit the request to our Finance
Committee...so Kevin this is important.
thank you,
deb
-----Original Message-----
From: Kevin Nida [mailto:krnida@krnida.com]
Sent: Tuesday, June 14, 2005 3:08 PM
To: Nickens, Debbie
Subject: Re: Two Year Express plus Service
all parts and labor are included.
Kevin
----- Original Message ----- -
From: Nickens. Debbie
To: 'Kevin Nida'
Sent: Tuesday, June 14, 2005 1 :46 PM
Subject: RE: Two Year Express plus Service
And the cost for repairs covered included all materials and labor?
-----Original Message-----
From: Kevin Nida [mailto:krnida@krnida.com]
Sent: Tuesday, June 14, 2005 11:26 AM
To: Nickens, Debbie
Subject: Two Year Express plus Service
6/15/2005
~.
Page 1 of 1
. Glacier
Nickens, Debbie
From: Kevin Nida [krnida@krnida.com]
Sent: Tuesday, June 14, 2005 3:08 PM
To: Nickens, Debbie
Subject: Re: Two.Year Express plus Service
all parts and labor are included.
Kevin
----- Original Message -----
From: Nickens. Debbie
To: 'Kevin Nida'
Sent: Tuesday, June 14, 2005 1 :46 PM
Subject: RE: Two Year Express plus Service
And the cost for repairs covered included all materials and labor?
-----Original Message-----
From: Kevin Nida [mailto:krnida@krnida.com]
Sent: Tuesday, June 14, 2005 11:26 AM
To: Nickens, Debbie
Subject: Two Year Express plus Service
Hi Debbie:
The two year express plus extended service adds two years to the existing one year motorola warranty to
total three years. It includes all repairs not caused by neglect including round trip shipping. The other
radios Craig has ordered have had this same option.
Kevin
CONFIDENTIALITY NOTICE: This e-mail transmission, and any documents, files or previous e-mail messages attached to it may contain
confidential information that is legally privileged. If you are not the intended recipient, or a person responsible for delivering it to the
intended recipient, you are hereby notified that any disclosure, copying, distribution or use of any of the information contained in or
attached to this transmission is STRICTLY PROHIBITED. If you have received this transmission in error, please Immediately notify the
sender. Please destroy the original transmission and its attachments without reading or saving in any manner.
6/14/2005
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Vernon Fire
Department
Memo
To:
From:
Date:
Chief Parker
Battalion Chief Wilson
Purchasing
5/1612005
cc:
Re:
Motorola Firefighter Fireground Safety System
The Firefighter Fireground Accountability System was developed by Motorola to
monitor each firefighter by use of hislher radio. The new XTS5000 radios and Mobile
Data Computer, in the Command Vehicle, will have newly developed state of the art
software installed and this will allow the Incident Commander the opportunity to
monitor each firefighter through the radio. Similar to the system for emergency traffic
that the Police Department has, the Incident Commander can ask for an
accountability check and with a push of a button on the radio he can track the
personnel on scene. This system has many features, it will measure how much of a
charge is left on each radio battery, and it will allow you to send a text message over
the display that can be voice annunciated for warnings. If a firefighter is missing or '
lost on scene this system will allow the Incident Commander to immediately identify
the individual. This system is the first of its kind and has been in development for
some time. We have previously seen and worked the system before production was
initiated. The purchase of our XTS5000 radios were the precursor to accepting the
new software establishing a true firefighter friendly and OSHA compliant
accountability system. This item is budgeted in the 200412005 budget. By using
Motorola we will save money on the purchase of the product through our LA County
contract but not the installation. Training and on site set up is included in this price. If
there are any questions please contact me any time at Extension 511. Thank You
1
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Nickens, Debbie
From: Kevin Nida [krnida@krnida.com]
Sent: Tuesday, June 14, 2005 11 :26 AM
To: Nickens, Debbie
Subject: Two Year Express plus Service
Hi Debbie:
Page 1 of 1
The two year express plus extended service adds two years to the existing one year motorola warranty to total
three years. It includes all repairs not caused by neglect including round trip shipping. The other radios Craig has
ordered have had this same option.
Kevin
~.~.
6/14/2005
(
E.
!
~ ", '
~'O33
Equipment Re9Ue~t Schedule
Budgeted Year · 2004-2005
PG: 7.46
7/8/2004
Dept: FIRE
Title Of Items Requested: FIREFIGHTER FIREGROUND SAFETY SYSTEM
PRIORITY: 1. ESSENTIAL - A service or program will be cancelled without the item
2. DESIRABLE - Item is required to maintain efficient operation.
3. DEFERRABLE - Item is needed, but possibly deferrable for on year.
x
NET COST:
AUTO
Including sales tax and installation less applicable trade-in.
$50,000
NON AUTO
Manufacturer, Supplier, Brand.
Source of quoted price.
Note: Show detail below
MOTOROLA RADIO
KR NIDA CORPORATION
Number Requested:
Number now in use by requesting unit.
Equipment Number(s) of item(s) being replaced.
Recommendation disposition.
Replacement:
Additional:
1
EXPLANATION OF NEED:
Present Equipment is:
Obselete:
Unsafe:
x
Unreliable
Womout
New Equipment will:
Increase Safety:
Reduce Down Time:
Improve Service:
Saver Manpower:
x
X
X
X
Narrative. THE FIREFIGHTER FIREGROUND SAFETY SYSTEM Will BE USED WITH OUR NEW PORTABLE
Justification XTS5000 RADIOS. THIS SYSTEM Will ALLOW THE INCIDENT COMMANDER TO MONITOR THE
lOCATION AND STATUS OF ALL FIREFIGHTERS ASSIGNED TO THE FIREGROUND. IT Will ALSO
ALLOW THE INCIDENT COMMANDER TO SEND A SIGNAL OVER THE AIR AND HAVE ALL
FIREFIGHTERS ON THE FIREGROUND TO PERFORM A PERSONAL ACCOUNTABILITY REPORT
WITHOUT TAKING UP IMPORTANT RADIO TIME. IF A FIREFIGHTER SHOULD EVER BECOME lOST OR
TRAPPED ON THE FIREGROUND THE FIREFIGHTER FIREGROUND SAFETY SYSTEM Will AllOW"
THE INCIDENT COMMANDER TO QUICKLY IDENTIFY THE FIREFIGHTER. THIS SYSTEM Will BE OSHA
COMPLIANT FOR FIREFIGHTER PERSONAL ACCOUNTABILITY SYSTEM.
" ~\\~\-/J
--
et110randum
To: BRUCE MALKENHORST, CITY ~STRATOR
~ fCVrom: DEBBY NIOONS, PURCHASING V
:.-y-~ Date: 6/14/05 _
Re: FIRE DEPARTMENT REQUISITION #16562
, . \
A"" ttached for your approval is requisition #16562. The Fire Department is l V ~ .'7~.
requesting to purchase (3) FIRE INCIDENT MANAGEMENT SOFfW ARE \: Ii f1ri>G
#T6977A (see attached), (46) FIREGROUND ACCOUNTABILITY lJ'l , -
SOFfW ARE UPGRADES FOR XTS5000 RADIOS, and other related
equipment and software. This is a first time purchase of this type of software for
thedepartment. In a memo dated May 16, 2005 to Chief Parker (see attached),
Battalion Chief Michael Wilson explains the advantages of purchasing the proposed'
software. The software is designed to provide instantaneous accountability of all
firefj.ghterpersonnel at the scene of an incident. The system is used in conjunction
With. the Motorola XTS5000 radios.
- A.ccountability of personnel on scene is done every (5) minutes, currently this is
donethtough voice radio communication. T~e on-scene Captains relay the current
positions of their immediate staff, relaying this information to the Incident
(;ommander. In some cases, a call is made and the firefighter may not hear the
communication due to operating hydraulic hand tools to extricate a victim. At the
push of a button, the proposed system sends a signal to the XTS 5000 radio. The
firefighter's position and status is relayed, and recorded on a laptop computer. The
system also allows text messaging, which is then ''voice annunciated. for warnings".
Should evacuation be necessary, the system allows the incident commander to
wirelessly transmit a signal to the XTS5000 radios. The system includes a (2)
Year Express Service agreement, which is added to Motorola's (I) year warranty.
Per Kevin Nida, the warranty includes all parts and labor for repairs not caused by
neglect. The warranty also covers all shipping charges for repairs.
Firefighter Craig Peltier advised Purchasing that other accountability systems were
reviewed. Purchasing also checked the Internet to locate similar systems. None
could be found that offers all the features that the proposed system offers. The
Department prefers the proposed system because they have used the system and _:find
/
/y,rtf)
')JiD't {J ~~fo<
l./ ) I,L.