Resolution No. 89381
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RESOLUTION NO. 8938
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON ACCEPTING THE BID OF DON KOTT FORD ON BID
NO. 1440 FOR THE PURCHASE OF ONE 2006 CHRYSLER 300
TOURING VEHICLE FOR THE POLICE DEPARTMENT AND
APPROVING AND AUTHORIZING THE EXECUTION OF A
VEHICLE PURCHASE CONTRACT AND THE ISSUANCE OF A
PURCHASE ORDER RESPECTING SAID BID
WHEREAS, the Police Department has requested the purchase of
a sedan "plain unit" vehicle for use by the Chief of Police; and
WHEREAS, pursuant to Resolution No. 8886 adopted by the City
Council of the City of Vernon on November 2, 2005, the Acting City
Clerk was directed to give notice inviting sealed proposals or bids for
the purchase of one 2006 Chrysler 300 Touring vehicle ( "Chrysler 300 ")
in accordance with a bid specification provided by the Police
Department; and
WHEREAS, based upon the bid specification, the Purchasing
Department prepared Bid No. 1440 dated November 11, 2005, and proceeded
to solicit bids for the purchase of the Chrysler 300; and
WHEREAS, sealed bids for Bid No. 1440 were opened on
November 28, 2005, and reviewed by the Police Department; and
WHEREAS, the Finance Director has recommended that Bid No.
1440 be awarded to Don Kott Ford, the lowest responsible bidder meeting
the requirements of Bid No. 1440.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
and correct.
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•
SECTION 2: The City Council of the City of Vernon hereby
awards Bid No. 1440 to Don Kott Ford and accepts and approves the
Vehicle Purchase Contract, in substantially the same form as the copy
which is attached hereto as Exhibit A and incorporated by reference.
SECTION 3: The City Council of the City of Vernon hereby
authorizes the Mayor to execute the Vehicle Purchase Contract for, and
on behalf of, the City of Vernon and the Acting City Clerk is hereby
authorized to attest thereto and authorizes the issuance of a purchase
order for the purchase of the Chrysler 300 Touring vehicle pursuant to
Bid No. 1440.
SECTION 4: The City Council of the City of Vernon hereby
directs the Acting City Clerk, or his designee, to send one fully
executed Contract to:
Don Kott Ford
Attn: Truman E. Williams, Fleet Account Manager
21212 South Avalon Boulevard
Carson, CA 90745
SECTION 5: All other bids in connection with Bid No. 1440
are rejected, subject to execution of the aforesaid contract documents
from Don Kott Ford accompanied by all required certificates.
SECTION 6: The Acting City Clerk of the City of Vernon
shall certify to the passage of this resolution, and thereupon and
thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this 21st day of December, 2005.
ATTES
BR E- -V. MALKENHORST, JR.
Acting City Clerk
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EONIS C. M'LBUR , Mayor
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STATE OF CALIFORNIA
ss
COUNTY OF LOS ANGELES
I, BRUCE V. MALKENHORST, JR., Acting City Clerk of the City of
Vernon, do hereby certify that the foregoing Resolution, being
Resolution No. 8938, was duly adopted by the City Council of the City
of Vernon at a regular meeting of the City Council duly held on
Wednesday, December 21, 2005, and thereafter was duly signed by the
Mayor of the City of Vernon.
(SEAL)
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BR V. MALKENHORST, JR.
Acting City Clerk
EXHIBIT
A
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VEHICLE PURCHASE CONTRACT
THIS CONTRACT is made, entered into and executed in
duplicate originals, either copy of which may be considered and used
as the original hereof for all purposes, as of this day of
December, 2005, in the City of Vernon, County of Los Angeles,
California
BY AND BETWEEN THE CITY OF VERNON
(hereinafter referred to as
"City ")
4305 Santa Fe Avenue
Vernon, CA 90058
AND
RECITALS
DON KOTT FORD, a Division of
Sonic Automotive (hereinafter
referred to as "Don Kott ")
21212 South Avalon Blvd.
Carson, CA 90745
WHEREAS, the City's Police Department needs a new sedan
"plain unit" vehicle for use by the Chief of Police; and
WHEREAS, City staff have determined that a new 2006 Chrysler
300 Touring vehicle would meet the needs and requirements of the
Police Department; and
WHEREAS, on November 11, 2005, the City issued Bid No. 1440
which sets forth specifications for the new 2006 Chrysler 300 Touring
vehicle required by the City; and
WHEREAS, on November 28, 2005, Don Kott responded to Bid No
1440; and
WHEREAS, the City has accepted Don Kott's bid and desires to
purchase one new 2006 Chrysler 300 Touring vehicle from Don Kott.
NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET
FORTH HEREIN:
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1. Purchase. Don Kott agrees to sell to the City one
new 2006 Chrysler 300 Touring vehicle that meets the specifications
contained in City of Vernon Bid No. 1440, dated November 14, 2005, and
that is consistent with Don Kott's Bid of November 28, 2005
(collectively referred to as the "Bid Documents "). A copy of the Bid
Documents are attached hereto as Exhibit "A" and incorporated herein
by reference
2. Price. Consistent with its Bid, Don Kott agrees to
sell and deliver, subject to final inspection by the City, one new
2006 Chrysler 300 Touring vehicle for the sum of Twenty -Six Thousand
Five Hundred Eight Dollars and No Cents ($26,508.00), plus sales tax
and tire fees and less any applicable discounts.
3. Payment Terms. The City agrees to pay Don Kott a
total of Twenty -Six Thousand Five Hundred Eight Dollars and No Cents
($26,508.00), plus sales tax and tire fees and less any applicable
discounts. Payment will be made within thirty (30) days net of
receipt of the vehicle.
4. Warranties. All manufacturers' warranties, the
warranties specified on the Bid Documents and any other warranties
made applicable by law, shall apply to the City's purchase of the
above - referenced vehicle.
5. General Provisions.
A. Governing Law. The laws of the State of
California shall govern the rights, obligations, duties and
liabilities of the parties to this Contract and shall also govern the
interpretation of this Contract.
B. Notices. Notices to the parties, unless otherwise
requested in writin
shall be sent to:
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EXHIBIT A
REQUEST FOR QUOTATIONS
NOT A PURCHASE ORDER
DIRECT ALL INQUIRIES TO:
CITY PURCHASING AGENT
TELEPHONE (323) 583 -8811
TO: Don Knott Ford
CITY OF VERNON, CALIFORNIA
PURCHASING DEPARTMENT
CITY HALL
4305 Santa Fe Ave. - Vemon, California 90058
21212 S. Avalon Blvd.
Carson, CA 90745
Attn: Truman Williams ( ) Rap— coo 3
Please quote hereon the lowest net price you can furnish the articles or services specified below. Quote on each item separately. Bidder may
qualify quotations as "all or none" by stating so on body of form. City reserves the right to accept or reject quotations received on any or all
items. In order to maintain their name on City's Bidder File, Vendor should return this form whether a price is quoted or not.
QUOTATION NO. 144 0
DATE MAILED 11/14/05
QUANTITY
DESCRIPTION
NET UNIT PRICE
TOTAL
2006 Chrysler 300 touring Vehicle As Per Attached
Specifications.
---- -- PLEASE NOTE
Bid number must be indicated on the outside
of the envelope; otherwise, bid will not be
accepted.
IF INSUFFICIENT SPACE PROVIDED ABOVE FOR PROPOSAL. ATTACH RIDER OR SUPPLEMENT. CASH DISCOUNTS
QUOTED FOR PERIODS OF LESS THAN 30 DAYS WILL NOT BE CONSIDERED WHEN ORDER IS AWARDED. BIDS
RECEIVED IN RESPONSE TO THIS REQUEST FOR QUOTATION WILL BE OPENED IN CITY PURCHASING AGENTS
OFFICE ON THE 23th DAY OF November 20 DS—_ AT 2: QOp -m
0
6/56v
L3.75
774-e- Jr"
NOTE: Quote prices exclusive of Sales Tax and Excise Taxe/
A. Indicate Sales Tax in this space $ d./.86
9 B. Indicate Excis9 Tax in thjs space $
B. Above quotations subject to Cash Discount of....Q 4/1-74 ,�°�k, F.O.B a I � A 1lG�>r'sl G?
C. To be delivered to CITY OF VERNON at J 34> 5 5 /1-110-
We (I) agree to furnish above in 60 76 days from receipt of purchase order at prices specified. _
FOR 2)4 Al /1-0 % C 4i v j' /e, =-a
—� ' Flan jdame,
SIGN HER I ,,,..r , ,�;��
DATE ...1...L1 - D5
MAIL TO PURCHASING DEPT.
- 12/02
Vernon Police Department
SPECIFICATIONS
GENERAL
The vehicle covered by this specification is for the purchase of one (1) Chysler
300 Touring 2006, vehicle and shall be supplied as specified from the
manufacturers new, unused and latest model complete with all necessary
equipment and accessories.
The vehicle shall be delivered completely assembled and ready to operate. All
equipment normally furnished, as a standard shall be included. All separate units
or components shall be new, unused, installed connected and delivered in good
operating order.
The subject vehicle shall conform in all respects and be equipped to operate
legally on California State Highways as specified in the California Motor Vehicle
Code. The vehicle shall meet all California State and Federal safety and
emission standards when delivered to the City of Vernon.
The successful bidder shall submit in detail a final draft of all specifications for
final approval by the City of Vernon and the Vernon Police Department prior to
purchase.
All bids submitted shall include sufficient associated literature as required to fully
describe and detail the items under consideration. This should include
photographs, performance charts, components list, dimensional drawings, etc.
The bidder shall clearly state any changes, exceptions or substitutions of
- equivalent equipment/materials to these specifications.
Whenever materials or equipment are specified or described in the specifications
by using the name of proprietary item or name of a particular manufacture,
fabricator, supplier of distributor, the naming of the item is intended to establish
the type, function and quality required. The term "equivalent" as used in this
specification, means "authorized equivalent" and acceptance of the "equivalent"
is subject to the approval of the City of Vernon.
Warranties
The manufacturers warranties on the vehicle and any added equipment shall be
delivered to the City of Vernon without waiver by the city of any recourse under
California law.
! relation to this Contract, including without limitation any action in tort, shall be resolved exclusively,
2 finally and conclusively by arbitration in Los Angeles County, California under the auspices of and
3 pursuant to the rules of the Judicial Arbitration & Mediation Services Inc. (JAMS). Each party will
4 select an arbitrator. Those two arbitrators will then select a third. The three- member panel will make
5 the final decision. All decisions of the arbitrators shall be in writing, and the arbitrators shall provide
6 written reasons for their decision. The arbitration decision shall be final and binding on the parties.
7 Notwithstanding the foregoing, the parties shall be permitted to access the court system to enforce any
8 arbitration award or to obtain injunctive relief. The exclusive jurisdiction and venue for any such action
9 shall be the Superior Court of California, Los Angeles County. Any and all contracts between
10 Contractor and any subcontractor relating to this Agreement shall include the same arbitration clause.
11 IN WITNESS WHEREOF, the parties have caused this Contract to be executed by and
12 through their authorized officers on the date, month and year first written above.
13
14 CITY OF VERNON
15 By:
16 LEONIS C. MALBURG, Mayor
17
ATTEST:
18
BRUCE V. MALKENHORST, JR.
19 Acting City Clerk
20 APPROVED AS TO FORM:
21
22 ERIC T. FRESCH, City Attorney
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CONTRACTOR
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By:
25
Title:
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27 By:
28 Title:
SUPPORTING
DOCUMENTS
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VEHICLE PURCHASE CONTRACT
THIS CONTRACT is made, entered into and executed in
duplicate originals, either copy of which may be considered and used
as the qriginal hereof for all purposes, as of this day of
MOCK
Fe ary, 2006, in the City of Vernon, County of Los Angeles,
California
BY AND BETWEEN THE CITY OF VERNON
(hereinafter referred to as
"City")
4305 Santa Fe Avenue
Vernon, CA 90058
AND
RECITALS
DON KOTT FORD, a Division of
Sonic Automotive (hereinafter
referred to as "Don Kott ")
21212 South Avalon Blvd.
Carson, CA 90745
WHEREAS, the City's Police Department needs a new sedan
"plain unit" vehicle for use by the Chief of Police; and
WHEREAS, City staff have determined that a new 2006 Chrysler
300 Touring vehicle would meet the needs and requirements of the
Police Department; and
WHEREAS, on November 11, 2005, the City issued Bid No. 1440
which sets forth specifications for the new 2006 Chrysler 300 Touring
vehicle required by the City; and
WHEREAS, on November 28, 2005, Don Kott responded to Bid No.
1440; and
WHEREAS, the City has accepted Don Kott's bid and desires to
purchase one new 2006 Chrysler 300 Touring vehicle from Don Kott.
NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET
FORTH HEREIN-
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1. Purchase. Don Kott agrees to sell to the City one
new 2006 Chrysler 300 Touring vehicle that meets the specifications
contained in City of Vernon Bid No. 1440, dated November 14, 2005, and
that is consistent with Don Kott's Bid of November 28, 2005
(collectively referred to as the "Bid Documents "). A copy of the Bid
Documents are attached hereto as Exhibit "A" and incorporated herein
by reference
2. Price. Consistent with its Bid, Don Kott agrees to
sell and deliver, subject to final inspection by the City, one new
2006 Chrysler 300 Touring vehicle for the sum of Twenty -Six Thousand
Five Hundred Eight Dollars and No Cents ($26,508.00), plus sales tax
and tire fees and less any applicable discounts.
3. Payment Terms. The City agrees to pay Don Kott a
total of Twenty -Six Thousand Five Hundred Eight Dollars and No Cents
($26,508.00), plus sales tax and tire fees and less any applicable
discounts. Payment will be made within thirty (30) days net of
receipt of the vehicle.
4. Warranties. All manufacturers' warranties, the
warranties specified on the Bid Documents and any other warranties
made applicable by law, shall apply to the City's purchase of the
above - referenced vehicle.
5. General Provisions.
A. Governing Law. The laws of the State of
California shall govern the rights, obligations, duties and
liabilities of the parties to this Contract and shall also govern the
interpretation of this Contract.
B. Notices. Notices to the parties, unless otherwise
requested in writing, shall be sent to:
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City:
Don Kott:
THE CITY OF VERNON
ATTN: DOLORES JAUNZEMIS
PURCHASING ASSISTANT
4305 SANTA FE AVENUE
VERNON, CA 90058 -0805
DON KOTT CHRYSLER JEEP
ATTN: TRUMAN E. WILLIAMS, FLEET ACCOUNT MANAGER
21212 SOUTH AVALON BOULEVARD
CARSON, CA 90745
6. Entire Agreement. This Contract is the entire
agreement of the parties. Don Kott represents that in entering into
this Contract, it has not relied on any previous representations or
understandings of any kind or nature.
7. Benefit of Agreement. This Contract shall bind and
benefit the parties hereto, their heirs, successors, and permitted
assigns.
8. Forum. Any dispute related to this Contract shall be
adjudicated in a state court serving the County of Los Angeles,
California.
9. Arbitration. The parties agree that any and all
disputes arising out of or in relation to this Contract, including
without limitation any action in tort, shall be resolved exclusively,
finally and conclusively by arbitration in Los Angeles County,
California under the auspices of and pursuant to the rules of the
Judicial Arbitration & Mediation Services Inc. (JAMS). Each party
will select an arbitrator. Those two arbitrators will then select a
third. The three - member panel will make the final decision. All
decisions of the arbitrators shall be in writing, and the arbitrators
shall provide written reasons for their decision. The arbitration
decision shall be final and binding on the parties. Notwithstanding
the foregoing, the parties shall be permitted to access the court
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system to enforce any arbitration award or to obtain injunctive
relief. The exclusive jurisdiction and venue for any such action
shall be the Superior Court of California, Los Angeles County. Any
and all contracts between Contractor and any subcontractor relating to
this Agreement shall include the same arbitration clause.
IN WITNESS WHEREOF, the parties have caused this Contract to
be executed by and through their authorized officers on the date,
month and year first written above.
BRUCE V. MALKENHORST, JR.
Acting City Clerk
APPROVED AS TO FORM:
ERIC T. FRE , City Attorney
CITY OF VERNON
DON KOTT FORD
By: ��-- ---�7�
Title: - f
By:
Title:
- 4 -
REQUEST FOR QUOTATIONS
NOT A PURCHASE ORDER
DIRECT ALL INQUIRIES TO:
CITY PURCHASING AGENT
TELEPHONE (323) 583 -8811
TO: Don Knott Ford
CITY OF VERNON, CALIFORNIA
PURCHASING DEPARTMENT
CITY HALL
4305 Santa Fe Ave. - Vernon, California 90058
21212 S. Avalon Blvd.
Carson, CA 90745
Attn: Truman Williams ( i'') (0 — 1 (00 3
Please quote hereon the lowest net price you can furnish the articles or services specified below. Quote on each item separately. Bidder may
qualify quotations as "all or none" by stating so on body of form. City reserves the right to accept or reject quotations received on any or all
items. In order to maintain their name on City's Bidder File, Vendor should return this form whether a price is quoted or not.
QUANTITY
DESCRIPTION
NET UNIT PRICE
TOTAL
2006 Chrysler 300 touring Vehicle As Per Attached
Specifications.
PLEASE NOTE
Bid number must be indicated on the outside
of the envelope; otherwise, bid will not be
accepted.
IF INSUFFICIENT SPACE PROVIDED ABOVE FOR PROPOSAL. ATTACH RIDER OR SUPPLEMENT. CASH DISCOUNTS
QUOTED FOR PERIODS OF LESS THAN 30 DAYS WILL NOT BE CONSIDERED WHEN ORDER IS AWARDED. BIDS
RECEIVED IN RES%QR SE TO THIS REQUEST FOR QUOTATION WILL BE OPENED IN CITY PURCHASING AGENTS
OFFICE ON THE L6th DAY OF November 20 D5_ AT 2: 00p.m
OTE: Quote prices exclusive of Sales Tax and Excise Taxed
A. Indicate Sales Tax in this space $ al/86, - B. Indicate Excise Tax in this space $
B. Above quotations subject to Cash Discount of.. t. N t-t 3 5%, F.O.B all/ Al 1LU�'.
C i r )
C. To be delivered to CITY OF VERNON at V 3e> �
5 5 i / F. (2.
We (I) agree to furnish above in 60 76. 9D days from receipt of purchase order at prices specified.
DnAi flv7 CtiyS /e �i!4
Ftrmt4amee
SIGN HER
MAIL Tfl PI IF?r^_D.DeoIkIg_ nrr,-,-
Vernon Police Department
SPECIFICATIONS
GENERAL
The vehicle covered by this specification is for the purchase of one (1) Chysler
300 Touring 2006, vehicle and shall be supplied as specified from the
manufacturers new, unused and latest model complete with all necessary
equipment and accessories.
The vehicle shall be delivered completely assembled and ready to operate. All
equipment normally furnished, as a standard shall be included. All separate units
or components shall be new, unused, installed connected and delivered in good
operating order.
The subject vehicle shall conform in all respects and be equipped to operate
legally on California State Highways as specified in the California Motor Vehicle
Code. The vehicle shall meet all California State and Federal safety and
emission standards when delivered to the City of Vernon.
The successful bidder shall submit in detail a final draft of all specifications for
final approval by the City of Vernon and the Vernon Police Department prior to
purchase.
All bids submitted shall include sufficient associated literature as required to fully
describe and detail the items under consideration. This should include
photographs, performance charts, components list, dimensional drawings, etc.
The bidder shall clearly state any changes, exceptions or substitutions of
equivalent equipment/materials to these specifications.
Whenever materials or equipment are specified or described in the specifications
by using the name of proprietary item or name of a particular manufacture,
fabricator, supplier of distributor, the naming of the item is intended to establish
the type, function and quality required. The term "equivalent' as used in this
specification, means "authorized equivalent" and acceptance of the "equivalent"
is subject to the approval of the City of Vernon.
Warranties
The manufacturers warranties on the vehicle and any added equipment shall be
delivered to the City of Vemon without waiver by the city of any recourse under
California law.
Installation
No installation is needed on this bid.
Inspection
The bidder shall arrange for a pre- delivery inspection and right of refusal by the
City of Vernon Police Department.
Delivery Date
All bidders shall provide a date to deliver the vehicle. It is of utmost concern to
the City of Vernon that the quoted delivery date be met.
Any delay in the delivery shall be immediately reported in writing to the
purchasing agent with a copy to the Police Department representative, Chief
Benudiz. Any change in the original quoted delivery date is subject to the
approval by the City of Vernon.
The City of Vernon reserves the right to cancel the purchase order for non-
performance of delivery by the quoted date at no cost or obligation to the City of
Vernon.
Delivery
The vehicles shall be delivered to 4305 Santa Fe Avenue, Vernon, California,
90058. The vehicle shall be ready for immediate and safe operation, having had
completed any necessary vehicle registration documentation. The invoice, any
necessary vehicle registration documentation, warranty information, and manuals
must accompany delivery. Delivery shall be Monday — Thursday from 0800 —
1400 and a forty -eight hour notice must be given to Chief Benudiz
This vehicle request is not a special order and should be the same type of
vehicle that is readily available to the general public and identical to the
specifications listed in the manufacture 2006 Brochure for the 2006 Chrysler 300
Touring.
Description
- 2006 Chrysler 300 Touring
- Magnesium Pearl Exterior Color
- Interior Light Slate Gray Leather
Vehicle Specifications
- 3.5 -Liter High- Output V6 24 -Valve MPI Engine
- 3.64 Axle Ratio
- P215/65R17 BSW All Season Tires
- 17" x 7.0" Aluminum Wheels
4 -Speed Automatic Transmission
Leather - Trimmed Low -Back Bucket Seats
AM /FM /CD w /Changer Controls and Aux Input Jack
4 Speakers
Antenna Integrated In Rear Window
Front Advanced Multistage Air Bags
8 -Way Power Driver's Seat
- Power Windows with Driver's One -Touch -Down Feature
Power Trunklid Release
- Speed- Sensitive Power Locks
-Air Conditioning
- Rear Passenger Assist Handles
- Power Accessory Delay
- Power Rack- and - Pinion Steering
- Rear 60/40 Folding Seat
- Rear Chrysler Wing Badge
- Rear Door Child - Protection Locks
- Rear Reading /Courtesy Lamps
- Rear Window Defroster
- Rear Seat Cupholder In the Armrest
- Sentry Key® Engine Immobilizer Theft- Deterrent
- Speed Control
- Sun Visors with Illuminated Vanity Mirrors
- Trunk Lamp
- Variable Intermittent Windshield Wipers
- 18 Gallon Fuel Tank
Manuals
- Mechanical
- Electrical
- Repair & Emissions
Contract
The vendor shall be required to execute a vehicle purchase contract in
substantially the same form as the draft contract attached hereto.
3
4 ,� which may be considered and used as the original hereof for all purposes, as of this — day of
5 I , 20 , in the City of Vernon, County of Los Angeles, California
6
BY AND BETWEEN THE CITY OF VERNON (hereinafter
7 referred to as the "City")
4305 Santa Fe Avenue
8 Vernon, CA 90058
9 AND CONTRACTOR.
10
11
12 WHEREAS, the City is in need of a Vehicle for its
13 I Department; and
14 WHEREAS, on , 20 , the City issued Bid No. which sets forth
15 specifications for the vehicle required by the City; and
16 WHEREAS, on , 20 responded to Bid No. ; and
17 WHEREAS, the City has accepted the bid of CONTRACTOR which is attached hereto as
18 Exhibit "A" and incorporated herein by reference and desires to purchase the from
19 CONTRACTOR.
20 NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET
21 FORTH HEREIN:
22 1. Purchase. CONTRACTOR agrees to sell to the City a
23 Vehicle, which meets the specifications contained in City of Vernon Bid No. dated
24 20 , and which is consistent with CONTRACTOR's Bid of (collectively, the "Bid
25 Documents "), which is attached hereto as Exhibit "A."
VEHICLE PURCHASE CONTRACT
THIS CONTRACT is made, entered into and executed in duplicate originals, either copy of
(hereinafter referred to as " ")
26
2. Price. Consistent with its Bid, CONTRACTOR agrees to sell and deliver,
27 subject to final inspection by the City,
28
Dollars and
Vehicle for the total sum of
Cents ($ ), including tax
and final inspection.
2 3. Payment Terms. The City agrees to pay CONTRACTOR a total of
3 Dollars and Cents ($ ), including tax, for the
4 purchase of the vehicle. (further terms).
5 4. Warranties. CONTRACTOR shall provide, at a minimum, a three (3) year
6 ! factory bumper -to- bumper warranty covering parts and labor to begin upon acceptance of the
7 j by the City. All manufacturers' warranties, and any other warranties made applicable
8 by law, shall apply to the City's purchase of the above - referenced Vehicle.
9 5. General Provisions.
10 A. Governing Law. The laws of the State of California shall govern the
11 rights, obligations, duties and liability of the parties to this Contract and shall also govern the
interpretation of this Contract.
12
13 B. Notices. Notices to the parties, unless otherwise requested in writing,
14 shall be sent to:
15 { City. THE CITY OF VERNON
ATTN: DOLORES JAUNZEMIS, PURCHASING
4305 SANTA FE AVENUE
16 VERNON, CA 90058 -0805
17
CONTRACTOR:
18 { ATTN:
19
20 6. Entire Agreement. This Contract is the entire agreement of the parties,
CONTRACTOR represents that in entering into this Contract, it has not relied on any previous
representations or understandings of any kind or nature.
23 7. Benefit. of Agreement. This Contract shall bind and benefit the parties hereto
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and their heirs, successors, and permitted assigns.
8. Forum. Any dispute related to this Contract shall be adjudicated in a state
court serving the County of Los Angeles, California.
9. Arbitration. The parties agree that any and all disputes arising out of or in
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relation to this Contract, including without limitation any action in tort, shall be resolved exclusively,
finally and conclusively by arbitration in Los Angeles County, California under the auspices of and
pursuant to the rules of the Judicial Arbitration & Mediation Services Inc. (JAMS). Each party will
select an arbitrator. Those two arbitrators will then select a third. The three- member panel will make
the final decision. All decisions of the arbitrators shall be in writing, and the arbitrators shall provide
written reasons for their decision. The arbitration decision shall be final and binding on the parties.
Notwithstanding the foregoing, the parties shall be permitted to access the court system to enforce any
arbitration award or to obtain injunctive relief. The exclusive jurisdiction and venue for any such action
shall be the Superior Court of California, Los Angeles County. Any and all contracts between
Contractor and any subcontractor relating to this Agreement shall include the same arbitration clause.
IN WITNESS WHEREOF, the parties have caused this Contract to be executed by and
through their authorized officers on the date, month and year first written above.
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17 ATTEST:
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BRUCE V. MALKENHORST, JR.
19 Acting City Clerk
20 ! APPROVED AS TO FORM:
21!
22 ERIC T. FRESCH, City Attorney
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CITY OF VERNON
By:
LEONIS C. MALBURG, Mayor
CONTRACTOR
By:
Title:
By:
Title:
Memo
To: Rory Burnett, Acting Finance Director
From: Dolores Jaunzemis, Purchasing Assists
Date: December 07, 2006
Re: Bid #1440 RESULTS — 2006 Chrysler 300 Touring
The Purchasing Section solicited bids as authorized per resolution #8886 for one 2006
Chrysler 300 Touring vehicle for the Police Department. On November 14, 2005 five bids
were sent out. Bids were received and opened on November 28, 2005. Below are the bid
results:
VENDOR BID QUOTE **
DON KOTT FORD $26,508.00
LA BREA CHRYSLER JEEP $26,988.00
MOOTHART CHRYSLER NO BID
GONZALES CHRYSLER PLYMOUTH NO BID
STAR CHRYSLER JEEP NO BID
The Police Chief has reviewed and approved the bids. It is the recommendation of the
Purchasing Section that Bid #1440 be awarded to the lowest bid from Don Kott Ford and that
authorization is granted to issue this vendor a purchase order in the amount of $26,508.00
(plus sales tax and tire fee).
** Sales tax and tire fee additional
• Page 1
BID RESULTS
BID: #1440
OPENING DATE: NOVEMBER 28, 2005
DESCRIPTION: (1) 2006 CHRYSLER 300
VENDORS
DON KOTT FORD
LA BREA CHRYSLER JEEP
MOOTHART CHRYSLER
GONZALES CHRYSLER PLYMOUTH
STAR CHRYSLER JEEP
BID TOTAL*
$26,508.00
$26,988.00
NO BID
NO BID
NO BID
*SALES TAX AND TIRE FEES ARE ADDITIONAL TO BID TOTAL.
REQUEST FOR QUOTATIONS
NOT A PURCHASE ORDER
DIRECT ALL INQUIRIES TO:
CITY PURCHASING AGENT
TELEPHONE (323) 583 -8811
TO: Don Knott Ford
21212 S. Avalon Blvd.
CITY OF VERNON, CALIFORNIA
PURCHASING DEPARTMENT
CITY HALL
4305 Santa Fe Ave. - Vernon, California 90058
Carson, CA 90745
Attn: Truman Rap m
Please quote hereon the lowest net price you can furnish the articles or services specified below. Quote on each item separately. Bidder may
qualify quotations as "all or none" by stating so on body of form. City reserves the right to accept or reject quotations received on any or all
items. In order to maintain their name on City's Bidder File, Vendor should return this form whether a price is quoted or not.
FOR CITY USE ONLY
QUOTATION NO. 1440
DATE MAILED 11/14/05
REC'D BY CITY
OPENS
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.`4' ',0 -
QUANTITY
DESCRIPTION
NET UNIT PRICE
TOTAL
1
2006 Chrysler 300 touring Vehicle As Per Attached
Specifications.�is�
PLEASE NOTE
Bid number must be indicated on the outside
of the envelope; otherwise, bid will not be
accepted.
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IF INSUFFICIENT SPACE PROVIDED ABOVE FOR PROPOSAL, ATTACH RIDER OR SUPPLEMENT. CASH DISCOUNTS
QUOTED FOR PERIODS OF LESS THAN 30 DAYS WILL NOT BE CONSIDERED WHEN ORDER IS AWARDED. BIDS
RECEIVED IN RESPRUSE TO THIS REQUEST FOR QUOTATION WILL BE OPENED IN CITY PURCHASING AGENT'S
OFFICE ON THE Z.8th DAY OF November 20 O,S AT 2: 0Op -m
NOTE: Quote prices exclusive of Sales Tax and Excise Taxee j
A. Indicate Sales Tax in this space $ a /QC.., B. Indicate Excise Tax in th's space $
B. Above quotations subject to Cash Discount of. ...0 Ncf 3� 5 , F.O.B Gr j / id. tLL,!»1..t'.r�
C. To be delivered to CITY OF VERNON at 9 3 D 5 4l
We (I) agree to furnish above in 6o 91) days from receipt of purchase order at prices specified.
FOR D4 'IF fl ) 74t C1i✓•i iS /� y 4-a
JJ _ 1ffFimiplame, /
SIGN HER `r#r+,'�r'rG
DATE // - G/
MAIL TO PURCHASING DEPT.
12/02
Vernon Police Department
SPECIFICATIONS
GENERAL
The vehicle covered by this specification is for the purchase of one (1) Chysler
300 Touring 2006, vehicle and shall be supplied as specified from the
manufacturers new, unused and latest model complete with all necessary
equipment and accessories.
The vehicle shall be delivered completely assembled and ready to operate. All
equipment normally furnished, as a standard shall be included. All separate units
or components shall be new, unused, installed connected and delivered in good
operating order.
The subject vehicle shall conform in all respects and be equipped to operate
legally on California State Highways as specified in the California Motor Vehicle
Code. The vehicle shall meet all California State and Federal safety and
emission standards when delivered to the City of Vernon.
The successful bidder shall submit in detail a final draft of all specifications for
final approval by the City of Vernon and the Vernon Police Department prior to
purchase.
All bids submitted shall include sufficient associated literature as required to fully
describe and detail the items under consideration. This should include
photographs, performance charts, components list, dimensional drawings, etc.
The bidder shall clearly state any changes, exceptions or substitutions of
- equivalent equipment/materials to these specifications.
Whenever materials or equipment are specified or described in the specifications
by using the name of proprietary item or name of a particular manufacture,
fabricator, supplier of distributor, the naming of the item is intended to establish
the type, function and quality required. The term "equivalent" as used in this
specification, means "authorized equivalent" and acceptance of the "equivalent'
is subject to the approval of the City of Vernon.
Warranties
The manufacturers warranties on the vehicle and any added equipment shall be
delivered to the City of Vernon without waiver by the city of any recourse under
California law.
Installation
No installation is needed on this bid.
Inspection
The bidder shall arrange for a pre - delivery inspection and right of refusal by the
City of Vernon Police Department.
Delivery Date
All bidders shall provide a date to deliver the vehicle. It is of utmost concern to
the City of Vernon that the quoted delivery date be met.
Any delay in the delivery shall be immediately reported in writing to the
purchasing agent with a copy to the Police Department representative, Chief
Benudiz. Any change in the original quoted delivery date is subject to the
approval by the City of Vernon.
The City of Vernon reserves the right to cancel the purchase order for non-
performance of delivery by the quoted date at no cost or obligation to the City of
Vernon.
Delivery
The vehicles shall be delivered to 4305 Santa Fe Avenue, Vernon, California,
90058. The vehicle shall be ready for immediate and safe operation, having had
completed any necessary vehicle registration documentation. The invoice, any
necessary vehicle registration documentation, warranty information, and manuals
must accompany delivery. Delivery shall be Monday— Thursday from 0800 -
1400 and a forty -eight hour notice must be given to Chief Benudiz.
This vehicle request is not a special order and should be the same type of
vehicle that is readily available to the general public and identical to the
specifications listed in the manufacture 2006 Brochure for the 2006 Chrysler 300
Touring.
Description
- 2006 Chrysler 300 Touring
- Magnesium Pearl Exterior Color
- Interior Light Slate Gray Leather
Vehicle Specifications
- 3.5 -Liter High- Output V6 24 -Valve MPI Engine
- 3.64 Axle Ratio
- P215/65R17 BSW All Season Tires
- 17" x 7.0" Aluminum Wheels
4 -Speed Automatic Transmission
Leather - Trimmed Low -Back Bucket Seats
AM /FM /CD w /Changer Controls and Aux Input Jack
4 Speakers
Antenna Integrated In Rear Window
Front Advanced Multistage Air Bags
8-Way Power Driver's Seat
- Power Windows with Driver's One -Touch -Down Feature
Power Trunklid Release
- Speed- Sensitive Power Locks
-Air Conditioning
- Rear Passenger Assist Handles
- Power Accessory Delay
- Power Rack- and - Pinion Steering
- Rear 60/40 Folding Seat
- Rear Chrysler Wing Badge
- Rear Door Child- Protection Locks
- Rear Reading /Courtesy Lamps
- Rear Window Defroster
- Rear Seat Cupholder In the Armrest
- Sentry Key® Engine Immobilizer Theft- Deterrent
- Speed Control
- Sun Visors with Illuminated Vanity Mirrors
- Trunk Lamp
- Variable Intermittent Windshield Wipers
- 18 Gallon Fuel Tank
Manuals
- Mechanical
- Electrical
- Repair & Emissions
Contract
The vendor shall be required to execute a vehicle purchase contract in
substantially the same form as the draft contract attached hereto.
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VEHICLE PURCHASE CONTRACT
THIS CONTRACT is made, entered into and executed in duplicate originals, either copy of
which may be considered and used as the original hereof for all purposes, as of this day of
20, in the City of Vernon, County of Los Angeles, California
BY AND BETWEEN
AND
THE CITY OF VERNON (hereinafter
referred to as the "City")
4305 Santa Fe Avenue
Vernon, CA 90058
CONTRACTOR.
(hereinafter referred to as " ")
WHEREAS, the City is in need of a Vehicle for its
Department; and
WHEREAS, on , 20, the City issued Bid No. which sets forth
specifications for the vehicle required by the City; and
WHEREAS, on , 20, CONTRACTOR responded to Bid No. ; and
WHEREAS, the City has accepted the bid of CONTRACTOR which is attached hereto as
Exhibit "A" and incorporated herein by reference and desires to purchase the from
CONTRACTOR.
NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET
FORTH HEREIN:
1. Purchase. CONTRACTOR agrees to sell to the City a
Vehicle, which meets the specifications contained in City of Vernon Bid No. , dated
20, and which is consistent with CONTRACTOR's Bid of (collectively, the "Bid
Documents "), which is attached hereto as Exhibit "A."
2. Price. Consistent with its Bid, CONTRACTOR agrees to sell and deliver,
subject to final inspection by the City, Vehicle for the total sum of
Dollars and Cents ($ ), including tax
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and final inspection.
3. Payment Terms. The City agrees to pay CONTRACTOR a total of
Dollars and Cents ($ ), including tax, for the
purchase of the vehicle. (further terms).
4. Warranties. CONTRACTOR shall provide, at a minimum, a three (3) year
factory bumper -to- bumper warranty covering parts and labor to begin upon acceptance of the
by the City. All manufacturers' warranties, and any other warranties made applicable
by law, shall apply to the City's purchase of the above - referenced Vehicle.
5. General Provisions.
A. Governing Law. The laws of the State of California shall govern the
rights, obligations, duties and liability of the parties to this Contract and shall also govern the
interpretation of this Contract.
B. Notices. Notices to the parties, unless otherwise requested in writing,
shall be sent to:
City:
CONTRACTOR:
6.
THE CITY OF VERNON
ATTN: DOLORES JAUNZEMIS, PURCHASING
4305 SANTA FE AVENUE
VERNON, CA 90058 -0805
ATTN:
Entire Agreement. This Contract is the entire agreement of the parties,
CONTRACTOR represents that in entering into this Contract, it has not relied on any previous
representations or understandings of any kind or nature.
7. Benefit of Agreement. This Contract shall bind and benefit the parties hereto
and their heirs, successors, and permitted assigns.
8. Forum. Any dispute related to this Contract shall be adjudicated in a state
court serving the County of Los Angeles, California.
9. Arbitration. The parties agree that any and all disputes arising out of or in
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relation to this Contract, including without limitation any action in tort, shall be resolved exclusively,
finally and conclusively by arbitration in Los Angeles County, California under the auspices of and
pursuant to the rules of the Judicial Arbitration & Mediation Services Inc. (JAMS). Each party will
select an arbitrator. Those two arbitrators will then select a third. The three- member panel will make
the final decision. All decisions of the arbitrators shall be in writing, and the arbitrators shall provide
written reasons for their decision. The arbitration decision shall be final and binding on the parties.
Notwithstanding the foregoing, the parties shall be permitted to access the court system to enforce any
arbitration award or to obtain injunctive relief. The exclusive jurisdiction and venue for any such action
shall be the Superior Court of California, Los Angeles County. Any and all contracts between
Contractor and any subcontractor relating to this Agreement shall include the same arbitration clause.
IN WITNESS WHEREOF, the parties have caused this Contract to be executed by and
through their authorized officers on the date, month and year first written above.
ATTEST:
BRUCE V. MALKENHORST, JR.
Acting City Clerk
APPROVED AS TO FORM:
ERIC T. FRESCH, City Attorney
3
CITY OF VERNON
By:
LEONIS C. MALBURG, Mayor
CONTRACTOR
By:
Title:
By:
Title: