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Resolution No. 9045A + 1 RESOLUTION NO. 9045 2 A RESOLUTION -"OF THE CITY COUNCIL OF THE CITY OF 3 VERNON APPROVING AND AUTHORIZING THE EXECUTION OF A SERVICES AGREEMENT BY AND BETWEEN THE CITY OF 4 VERNON AND COMMON AREA MAINTENANCE SERVICES, INC. FOR JANITORIAL SERVICES FOR CITY HALL AND RELATED 5 FACILITIES 6 7 WHEREAS, the City of Vernon needs the services of a firm to 8 perform janitorial services for the Vernon City Hall and related 9 facilities; and 10 WHEREAS, on November 16, 2005, the City Council of the City 11 of Vernon adopted Resolution No. 8907 approving a Request for Proposal 12 for Janitorial Services ("RFP"); and 13 WHEREAS, the RFP was sent and responses were received from 14 Common Area Maintenance Services, Inc., Bell Building Maintenance, 151 Coastal Building Service's and Ver-O-Roses, all of which were reviewed 16 and evaluated by the Community Services & Water Department; and 17 WHEREAS, after the Community Services & Water Department 181 reviewed and evaluated the four responses, it deemed Common Area 19 Maintenance Services, Inc. ("CAM") to be the most qualified vendor 20 meeting the requirements and specifications of the Department based on 21 the following criteria: experience, qualifications, performance 22 measurements, costs, availability of resources and the interview; and 23 WHEREAS, Cam is currently performing weed abatement and 24 trash removal services for the City; and 25 WHEREAS, by memo dated May 4, 2006, the Director of 26 Community Services &Water has recommended that an agreement with CAM 27 be approved for janitorial services effective July 1, 2006. 28 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 8 CITY OF VERNON AS FOLLOWS: SECTION 1: The City Council of the City of Vernon hereby finds and determines that the recitals contained hereinabove are true II and correct. SECTION 2: The City Council of the City of Vernon hereby accepts the proposal of CAM and approves the Services Agreement, a copy of which is attached hereto as Exhibit A and incorporated by reference. SECTION 3: The City Council of the City of Vernon hereby authorizes the Mayor to execute said Agreement for, and on behalf of, the City of Vernon and the Acting City Clerk is hereby authorized to attest thereto. SECTION 4: The City Council of the City of Vernon hereby directs the Acting City Clerk,'or his designee, to send one fully executed Agreement to: Common Area Maintenance Services, Inc. Attn. Chris Flores, Account Executive 5664 Selmaraine Drive Culver City, CA 90230 SECTION 5: The Acting City Clerk of the City of Vernon shall certify to the passage of this Resolution, and thereupon and thereafter the same shall be in full force and effect. APPROVED AND ADOPTED this 24th day of May, 2006. ATTE �1 BR E V. MALKENHORST, JR. Ac ing ty Clerk EONIS C. MA URG, Mayor - 2 - 1 2 3 4 5 6 7 8 9 10 11 12' 13 14 15 16' 17 18 19 20 21 22 23 24 25 26 27 28 STATE OF CALIFORNIA ) ) ss COUNTY OF LOS ANGELES ) I, BRUCE V. MALKENHORST, JR., Acting City Clerk of the City of Vernon, do hereby certify that the foregoing Resolution, being Resolution No. 9045, was duly adopted by the City Council of the City of Vernon at a regular meeting of the City Council duly held on Wednesday, May 24, 2006, and thereafter was duly signed by the Mayor of the City of Vernon. (SEAL) a-u�i{a�ua.aa�✓a�v.a, vas. City Clerk - 3 - EXHIBIT VA& SERVICES AGREEMENT This AGREEMENT ("Agreement") is made, entered into and executed in duplicate originals, eithercopyof which may be considered and used as the original hereof for all purposes, as of this 24 day of May 2006, in the City of Vernon, County of Los Angeles, California BY AND BETWEEN CITY OF VERNON, a municipal corporation, hereinafter referred to as the "City" 4305 Santa Fe Avenue AND Vernon, California 90058 COMMON AREA MAINTENANCE SERVICES, INC., an independent contractor, hereinafter referred to as the "Contractor" 5664 Selmaraine Drive Culver City, California 90230 RECITALS WHEREAS, the City has determined to retain the services of an independent contractor to perform janitorial services for the City of Vernon (the "Services'); and WHEREAS, Contractor has prepared a proposal dated December 22, 2005 and revised Bidding Schedule dated March 30, 2006, for the Services, copies of which are attached hereto as Exhibit A and incorporated by this reference (the ' Proposal'); and WHEREAS, Contractor represents that it is qualified and capable of furnishing the labor, materials and expertise necessary to perform the Services that the City requires, s forth in this Agreement, and is willing to do so on the terms and conditions set forth below; and as et WHEREAS, Contractor's cost proposal is acceptable to the City; and WHEREAS, the City desires to enter into an agreement with Contractor to provide the Services on a contract basis as defined in the terms and conditions set forth below. Page I of 17 NOW, THEREFORE, IT IS AGREED AS FOLLOWS: SECTION 1. TERM OF CONTRACT 1.01. This Agreement will become effective on July 1, 2006 and will continue in effect for a period of one (1) year or until terminated as provided in this Agreement. City shall have the option to extend this Agreement in one (1) year increments. SECTION 2. DEFINITION OF TERMS 2.01. Whenever used in the Agreement, the following terms shall mean: A. "Agreement" shall mean that formally executed Services Agreement or Contract which includes the Contract Documents attached. The Agreement constitutes the entire Agreement between the parties relating to its subject matter. B. "City" shall mean the City of Vernon, California, the entity which has executed the Agreement and, where applicable, its affiliated companies, and its officers, directors, employees, representatives and agents. C. "Contractor" shall mean Common Area Maintenance Services, Inc. and, where applicable, its affiliated companies, and its officers, directors, employees, representatives and agents. D "Contract Documents" shall include any inquiry, invitation to bid, or proposal which may have, but not necessarily, preceded execution of the Agreement, and including the General Provisions and all exhibits and schedules attached to the Agreement and all plans and specifications identified in the Contract Documents. E. "Contract Price" shall mean the,compensation set forth or provided for in Sections 4.01 of this Agreement. Whether it expressly provides for the reimbursement of costs incurred by Contractor or simply for the payment of a lump sum of money, it is intended to be the full and complete payment for satisfactory completion of the work and, unless otherwise stated, to cover all costs whether for materials, equipment, tools, labor, services and taxes and all overhead, rentals and profit or fee, if any. F. "General Provisions" or "General Conditions" shall mean the General Provisions as set forth in this Agreement. G. "Premises" shall mean the physical premises under City's control or ownership where Work hereunder is to be performed. Page 2 of 17 H. "Proprietary Information" and "Confidential Information" shall mean all information, whether written or oral, which Contractor acquires from, through or on behalf of City, directly or indirectly, or which arises out of the Work, concerning the Work or proprietary processes involved in the Work including, without limitation, information concerning past, present or future business plans of City, information about the operations of City's Premises, and other City information or know-how obtained during the work, except information falling into any of the following categories: 1 • Information which, at the time of disclosure hereunder, is in the public domain; 2. Information which, after disclosure hereunder, enters the public domain, except where such entry is the result of Contractor's, or any entity within Contractor's control, breach of this Agreement; 3. Information which, prior to disclosure hereunder, was already in Contractor's possession without limitation regarding disclosure to others; or 4. Information which, subsequent to disclosure hereunder, is obtained by Contractor from a third party who is lawfully in possession of such information and not subject to a contractual or fiduciary relationship to City with respect to said information and who does not require Contractor to agree to refrain from disclosing such information to others. I. "Subcontractor" shall mean any first or lower -tier subcontractor and its employees, representatives, agents, subcontractors or other personnel who have been approved in the manner required by this Agreement. J• "Work" or "Services" shall mean the services performed by Contractor as more specifically delineated in Section 3 below. SECTION 3. SERVICES TO BE PERFORMED BY CONTRACTOR Specific Services 3.01. Contractor agrees to perform janitorial services for the City of Vernon. The Contractor's Services are more specifically described in the Proposal attached hereto as Exhibit "A" and incorporated herein by this reference. Page 3 of 17 N Change of Services 3.02. City may at any time, by written change order executed by the City, make changes to extend the work duration and total compensation of Contractor's Work. Changes in the scope of work, or duties and obligations, shall be authorized only by the City. 3.03. City may make changes by increasing, reducing or deviating from the requirements of the scope of Work. A form of Change Order is set forth in Exhibit B attached hereto and incorporated by reference. Timing of Services 3.04. Contractor's Services shall commence upon the execution of this Agreement by both patties and shall continue for a period of one (1) year unless this Agreement is otherwise terminated according to Section 6 of this Agreement or extended upon written agreement of both parties to this Agreement. Method of Performing Services 3.05. Contractor will determine the method, details, and means of performing the above - described Services. Status of Contractor 3.06. Contractor enters into this Agreement, and will remain throughout the term of this Agreement, as an independent contractor. Contractor agrees that it is not and will not become an employee, partner, agent, or principal of City while this Agreement is in effect. Contractor agrees it is not entitled to the rights or benefits afforded to City's employees, including disability or unemployment insurance, workers' compensation, medical insurance, sick leave, or any other employment benefit. Contractor is responsible for providing, at its own expense, disability, unemployment, and other insurance, worker's compensation, training, permits, and licenses for itself and for its employees and subcontractors. Contractor shall have complete and sole control over its employees, the details of the Services and methods by which the Services are accomplished, it being understood that City is interested only in the results to be obtained by Contractor. 3.07. Contractor has no authority to enter contracts or agreements on behalf of City. This Agreement does not create a partnership or joint venture between the parties. Page 4 of 17 Payment of Taxes 3.08. Contractor is responsible for paying when due all income taxes, including estimated taxes, incurred as a result of the compensation paid by City to the Contractor for Services under this Agreement. Contractor agrees to indemnify City for any claims, costs, losses, fees, penalties, interest, or damages suffered by City resulting from Contractor's failure to comply with this provision. 3.09. Payroll taxes including federal, state and local taxes shall not be withheld or paid by City on behalf of Contractor or for the employees of the Contractor. Contractor shall not be treated as an employee with respect to the Services performed hereunder for federal or state tax purposes. Contractor shall be responsible to pay taxes mandated by law. 3.10. Since Contractor is not an employee of City, Contractor is not eligible for and shall not participate in any employee benefit of City, including pension, health or other fringe benefits. SECTION 4. COMPENSATION 4.01. In consideration for the Services to be performed by Contractor, described in Paragraph 3.01, City agrees to pay Contractor the amount of Twelve Thousand Nine Hundred Ninety Seven and 50/100 Dollars ($12,997.50) per month for each month this Agreement is in effect and Contractor provides the Services ("Contract Price"). Entire Compensation 4.02. The Contract Price is full and complete compensation, and constitutes the entire compensation due Contractor for the Services and any and all of Contractor's obligations hereunder. The Contract Price includes without limitation compensation for applicable taxes, customs duties, fees, overheads, profit, travel time to and from the Premises and all other direct and indirect costs incurred or to be incurred by Contractor hereunder. The Contract Price set forth above is not subject to escalation for any reason, except as expressly provided for in this Agreement. No adjustments in compensation shall be made as a result of changes in the value of any currency. The Contract price shall only be adjusted by formal, written Change Order or amendment to this Agreement. If the City opts to extend the term of this Agreement, City agrees to pay Contractor the amount of Thirteen Thousand Six Hundred Forty Seven and. 38/100 Dollars ($13,647.38) per month for each month this Agreement is in effect and Contractor provides the Services C New Contract Price'). Page 5 of 17 N Payment of Compensation 4.03. For Services rendered under Paragraph 3.01 of this Agreement, Contractor shall be entitled to receive monthly payments. Contractor shall submit to City a monthly invoice and statement of Services, prepared in accordance with City requirements, by the fifteenth (15'h) of each month, for the prior calendar month's completed Work. City will make payments to Contractor within thirty (30) days after acceptance and approval of the invoice received from Contractor. 4.04. Contractor shall be responsible for paying any subcontractors used in the performance of this Agreement. Subcontractors shall not bill the City directly. Expenses 4.05. City shall not be liable to Contractor for any expenses paid or incurred by Contractor. Expenses may only be billed if advance written approval has been obtained from the City. Compensation for Changes 4.06. The compensation due Contractor, or the credit due City, for changes may not be established verbally, and shall be established by a written change order signed by City as described in Sections 3.02 and 3.03 of this Agreement. Compensation adjustments in each such change order shall be established by one or more of the following bases, as determined by City: (a) a lump sum price to be negotiated between the parties; or (b) Work unit rates to be negotiated between the parties. Once established, the amount of the compensation due Contractor or credit due City for a change shall not be subject to adjustment for any reason, including changes in the value of any currency. SECTION 5. OBLIGATIONS OF THE PARTIES 5.01. Contractor is responsible for meeting all conditions of this Agreement and City Standards & Details for all Work performed. Substandard Work, as determined solely by the City, shall be redone at the expense of the Contractor. 5.02. Contractor is responsible for damage resulting from performing the Services. 5.03. Contractor will perform the services under this Agreement on City)s Premises during regular business hours or as directed by City. Page 6 of 17 Tools, Materials, and Equipment 5.04. Contractor will supply all tools, materials, supplies and equipment required to perform the Services under this Agreement. Liability Insurance 5.05. Contractor and its subcontractor(s), if any, shall, prior to commencement of any Work and for the duration of this Agreement, obtain and maintain at its own expense, those minimum levels of insurance coverage as set forth below. Prior to commencing Work hereunder, Contractor shall provide the City with proof of insurance providing and maintaining the coverages and endorsements set forth below. Said proof of insurance shall also provide that said policy or policies shall not be canceled or materially reduced in coverage without giving at least thirty (30) days prior written notice to the City. 5.06. The insurance coverage as listed herein shall be properly endorsed to include those contractual obligations which may be identified finther within this Agreement and shall be endorsed to provide City all the rights and privileges of an additional insured. 5.07. Contractor shall cause its insurers to issue, including but not limited to, Certificates of Insurance or, upon request, certified copies of the insurance policies evidencing that the coverages and policy endorsements required under this Agreement, are maintained in force. 5.08. Contractor shall ensure its subcontractor(s), if any, maintain those insurance requirements as specified in this Agreement and that the City is endorsed as additional insured(s) on all required Contractor insurance coverages. Contractor and its subcontractor(s), if any, shall maintain in effect the following minimum insurance coverages on an Occurrence Form Policy: A. Workers Compensation within the statutory limits, including occupational illness or disease coverage in accordance with the laws of the nation, state, territory, or Province exercising jurisdiction over the Contractor's employees. Workers Compensation and Employers Liability Insurance shall have a minimum limit of $1,000,000 per occurrence. Contractor further agrees to hold harmless and indemnify City for any and all claims arising out of an injury, disability, or death of any of Contractor's employees or agents. B. Comprehensive General Liability Insurance, including, but not limited to, Contractual Liability, Products and Completed Operations Liability, Broad Form Property Damage and Bodily Injury Liability, and Explosion, Collapse and Underground Liability, with a minimum combined single limit of $1,000,000 per occurrence. Page 7 of 17 C. Comprehensive Automobile Insurance, including, but not limited to, all owned, non -owned or hired vehicles with a minimum combined single limit of $1,000,000 per occurrence for bodily injury and property damage. D. Excess Liability Insurance with limits of $1,000,000. Such evidence of insurance can either be through the primary insurance coverages or through an excess policy. Such insurance shall at all times be on an occurrence form and provide policy conditions as broad as those required in the primary -insurance. 5.09. Contractor agrees to provide insurance in the amounts and forms specified above. Contractor shall submit to the City documentation indicating compliance with these minimum requirements no less than one (1) day prior to the beginning of performance under this Agreement. Contractor shall not commence performance of its Work under this Agreement until the above insurance has been obtained and proof of insurance has been filed with and approved by the City. 5.10. Contractor shall not permit a subcontractor or vendor to perform work on City premises unless and until a certificate of insurance is obtained showing that such subcontractor or vendor has worker's compensation coverage. If Contractor employs subcontractors as part of the Services rendered, Contractor's protective coverage is required. Contractor may include all subcontractors as insureds under its own policy or shall furnish separate insurance for each subcontractor, meeting the requirements set forth above. Representations 5.11. To the fullest extent permitted by law, Contractor shall defend, indemnify and hold harmless City and its elected officials, officers, agents and employees from all claims, suits, actions, demands, damages, liabilities, expenses, judgments, settlements, and penalties, losses, fines, and all costs and expenses incurred in connection therewith, including reasonable attorney's fees and all costs of defense, arising out of or attributable to the negligent -or wrongful acts of Contractor or its employees or agents under this Agreement, except to the extent arising from or caused by the sole negligence or willful misconduct of the City, its officers, agents or employees. The terms of this indemnity shall survive the termination of this Agreement. The obligations in this Paragraph are in addition to Contractor's duty to provide insurance and shall not be limited by any limitation on the amount or type of insurance coverage carried by Contractor. 5.12. Contractor and City represent that each has read and understands the Agreement and Contract Documents. The Contractor represents it understands the City's regulations concerning Premises access, badges, parking, security, safety, fire, prohibited drugs and alcohol, and smoking and other rules, and that Contractor has visited Premises where the Work is to be done and is familiar with the local conditions under which it is to be done. Contractor also represents that it is experienced in performing and competent and qualified to perform the kind of tasks or assignments included in the Work and employs Page 8 of 17 IJ or has available for employment in sufficient numbers all unskilled, skilled, administrative, supervisory, professional and managerial or other personnel required to perform the Work as required by*this Agreement. 5.13. Contractor represents that it has the qualifications and skills necessary to perform the Work under this Agreement in a competent, professional manner, without the advice or direction of City. This means Contractor is able to fulfill the requirements of this Agreement. Failure to perform all the Services required under this Agreement constitutes a material breach of the Agreement. Contractor has complete and sole discretion for the manner in which the Work under this Agreement will be performed. 5.14. Contractor declares and states that it has complied with and will continue to comply with all federal, state and local laws regarding business permits and licenses that may be required to carry out the Services to be performed under this Agreement. 5.15. Contractor agrees to indemnify, defend, and hold City free and harmless from all claims, demands, losses, costs, expenses, obligations, liabilities, damages, recoveries and deficiencies, including interest, penalties, attorney's fees and costs, that City may incur as a result of a breach by Contractor of any representation or provision contained in this Agreement or any negligent or intentional acts or omissions by Contractor, it subcontractors, agents, and employees. 5.16. Contractor's rights under this Agreement may not be -assigned nor may its duties be delegated or subcontracted without the prior written consent of City. Any assignment or delegation or subcontract in violation of this Section shall, at City's sole discretion, be void. Consent by City shall not relieve Contractor of responsibility for performance of Contractor's obligations hereunder. City may assign all or any part of this Agreement at any time effective immediately upon written notification to Contractor. Work Injury 5.17. The treatment and care of injuries sustained by Contractor's employees, subcontractors, agents, representatives or other personnel shall be and remain the responsibility of Contractor. City's first aid facilities, if any, however, will be made available to Contractor's employees in emergency cases which are the direct result of accidents occurring on the Premises. City shall incur no liability for, .and Contractor hereby agrees to indemnify City against, any causes of action, claim, liability or costs, including attorney's fees, arising in whole or part out of the furnishing of such first aid or assistance to Contractor's employees, subcontractors, agents, representatives or other personnel, or out of the failure to furnish such facilities or assistance. Page 9 of 17 r• Records, Inspection and Audit 5.18. During the course of Work being performed, Contractor and. any of its subcontractors, shall maintain and retain, not less than three (3) years after completion thereof, complete and accurate records of the Contractor's costs which are chargeable to the City under this Agreement. City or its designated, authorized representatives, shall have the right during this three (3) year period, upon written reasonable notice, to inspect and audit those records. Such records to be maintained and retained by the Contractor shall include: (a) payroll record accounting for the Contractor's employees working full or part time on the Work; (b) invoices for purchases, receiving and issuing documents, and all the other unit - inventory records for the Contractor's stores, stock or capital items; (c) paid invoices and canceled checks for material purchased and for the subcontractor's and any other third parties' charges; and (d) any other documentation City deems necessary to support costs and charges under this Agreement. Corporate Conduct 5.19. Contractor, its employees, agents or representatives shall not offer or give to an officer, official or employee of City, gifts, entertainment, payments, loans or other gratuities to influence the award of a contract or obtain favorable treatment under this Agreement or any other contract. Standard of Care 5.20. Contractor agrees that all services provided will be conducted by the principal and competent staff members, if any, under the supervision of the principal, and that services will be performed and rendered diligently. Contractor represents that it has, or shall secure, at its own expense, all personnel required to perform Contractor's Services under this Agreement, but at all times shall be responsible for the Services of such personnel. Contractor may not employ any subcontractor without the prior written approval of the City. Indemnity Process 5.21. The City shall notify Contractor in writing of any suits, claims or demands covered by any indemnity contained in this Agreement. Promptly after receipt of such notice, . Contractor shall assume the defense of such claim with counsel reasonably satisfactory to City. If Contractor fails, within. a reasonable time after receipt of such notice, to assume the defense with counsel reasonably satisfactory to City, or if, in the reasonable judgment of City, a direct or indirect conflict of interest exists between the parties with respect to the claim, or if in the sole judgment of City the assumption and conduct of the defense by Contractor would materially and adversely affect City in any manner or prejudice its ability to conduct a successful defense, then the City shall have the right to undertake the defense, compromise and settlement of such claim for the.account and at the expense of Page 10 of 17 Contractor.. Notwithstauding the above, if the City in its sole discretion so elects, City may also participate in the defense of such actions by employing counsel at its expense, without waiving the Contractor's obligations to indemnify or defend. Contractor shall not settle or compromise any claim or consent to the entry of any judgment without the prior written consent of the City and without an unconditional release of all liability. by each claimant or plaintiff to the City. Treatment of Confidential and Proprietary Information 5.22. For ten (10) years after the effective date of this Agreement, Contractor shall refrain from using any Confidential or Proprietary Information except in connection with the Work or. from disclosing it to any third party other than to employees of Contractor who require it in performance of the Work and except to such other third, persons as City may authorize in writing. If disclosure to such an employee or to other third persons is so authorized, Contractor shall enter into with said party a confidentiality agreement containing provisions with respect to use and disclosure of Proprietary Information substantially the same as those contained in this Agreement. 5.23. Contractor shall take reasonable precautions to safeguard any documents containing Proprietary Information which City may supply to Contractor hereunder. Contractor may copy, in whole or part, such documents to the extent necessary for the performance of the Work, and Contractor shall return to City upon the completion of the Work or request by City all such documents and copies. Compliance with Authority 5.24. Contractor shall comply with all laws, regulations, executive orders and other applicable requirements of any governmental agencies having jurisdiction including the Fair Labor Standards Act, the Occupational Safety and Health Act and all those relating in any way to employment practices and protection of the environment. Contractor shall not discriminate against any employee or any applicant for employment for reasons of race, color, creed, religion, sex, sexual preference, age or national origin. 5.25. Contractor shall make timely payment of all employment taxes and of all social security and other contributions of every kind required to be made with respect to or measured by the wages and salaries of persons employed by Contractor. 5.26. Contractor shall indemnify City against, and hold City harmless from, any liability or loss including liability or loss from fines or penalties arising out of Contractor's failure to perform the obligations imposed upon it by Sections 5.24 and 5.25 of the Agreement.` Page I I of 17 .y Progress Reports 5.27. Contractor shall meet with City staff, upon City's request, or as needed, in order to provide reports or information concerning the Services being performed by Contractor under this Agreement. SECTION 6. TERMINATION OF AGREEMENT 6.01. Unless otherwise terminated as provided in this Section, this Agreement will continue in effect for a period of one (1) year after the effective date of this Agreement, unless otherwise extended according to the terms and conditions set forth in this Agreement. Non -Default Termination 6.02. City, at its sole discretion, may terminate this Agreement upon thirty (30) days written Notice to Contractor and such termination shall be effective in the manner specified in such Notice and shall be without prejudice to any claim that either party may have against the other. During the thirty (30) day period after such notice is sent, the parties shall continue to act toward each other in good faith. 6.03. In the event of any such termination, in full and complete settlement for the termination of the Work, City shall pay Contractor for those Services performed prior to the date of delivery of the termination notice, plus compensation for (i) necessary Work performed during the notice period and authorized in the termination notice, and (ii) all costs reasonably and necessarily incurred by Contractor directly attributable to termination which could not reasonably have been avoided and for which Contractor is not otherwise compensated that are incurred through the date of termination and effectuating the termination ("Termination Expenses"). Termination Expenses shall not include lost profits, lost opportunities, consequential damages, or the like. In no event shall total payment exceed the Contract Price. Termination on Occurrence of Stated Events 6.04. This Agreement will terminate automatically on the occurrence of any of the following events: A. Bankruptcy or insolvency of either party; or B. Sale of the Contractor; or C. Assignment of this Agreement by Contractor without City-s written consent. Page 12 of 17 Termination for Default 6.05. If Contractor defaults in the performance of this Agreement or materially breaches any of its provisions, City may terminate this Agreement by giving written notification to Contractor. Termination will take effect immediately on receipt of notice by the breaching party or three (3) days after mailing of notice, whichever occurs first. For the purposes of this paragraph, material breach of this Agreement includes, but is not limited to, the following: A. Contractor's failure to complete the Work specified in Paragraph 3.01 of this Agreement; or B. Contractor's material breach of any representation or provision contained in Section Five (5) of this Agreement. 6.06. The waiver by either party of a breach or default by the other party shall not be deemed a waiver of any different or later breach; nor shall any delay or omission by either party to exercise any right it may have hereunder operate as a waiver of such right. The failure of either party to this Agreement to exercise any of its rights under this Agreement does not constitute a breach thereof and shall not be deemed to be a waiver of such rights or a waiver of any subsequent breach. 6.07. In the event of any termination of this Agreement or reduction in the scope of the Work, Contractor shall not be entitled to damages for loss of profits for the unexecuted portion of the Work or any other damages because of such termination or reduction. SECTION 7. GENERAL PROVISIONS Notices 7.01. All notices, approvals, consents and other communications between the parties shall be in writing, and shall be sent by fax or by certified mail (return receipt requested) to the respective addresses set forth below, or at such other address as may be furnished by either party to the other in writing. Faxed notices, confirmed by copy thereof, shall be deemed communicated as of the day the facsimile was sent. Mailed notices will be deemed communicated as of the day of receipt or the third (P) day after mailing, whichever occurs first. Page 13 of 17 Contractor: Common Area Maintenance Services, Inc. Attn: Chris Flores, Account Executive 5664 Selmaraine Drive Culver City. CA 90230 Fax: 310-390-8059 Telephone: 800-576-3050 City: City of Vernon Attn: Bruce V. Malkenhorst, Jr., Acting City Clerk 4305 Santa Fe Avenue Vernon, CA 90058 Fax: 323-826-1438 _— Telephone: 323-583-8811 ext 260 Entire Agreement of the Parties 7.02. This Agreement supersedes any and all agreements, either oral or written, between the parties with respect to the rendering of Services by Contractor for City and contains all of the representations, covenants, and agreements between the parties with respect to the subject matter of this Agreement and the rendering of those Services. Each party to this Agreement acknowledges that no representations, inducements, promises, or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not contained in this Agreement, and that no other agreement, statement, or promise not contained in this Agreement or a subsequent amendment or change order shall be valid or binding. No amendment or change in the provisions of this Agreement shall be made, except in a formal written amendment signed by Contractor and an authorized representative of the City, or in a written change order. Contractor expressly waives all claims for compensation based upon quantum merit, implied contract or oral contract. Each party represents and warrants that it has read and fully familiarized itself with this Agreement, and that such party has been fully authorized to sign this Agreement. 7.03. This Agreement shallbe comprised of these included provisions, together with Exhibits A and B, which are all attached. In the event of conflict between this Agreement and any of the exhibits, including the Proposal, this Agreement shall prevail. Partial Invalidity 7.04. If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions will continue in full force and effect without being impaired or invalidated in any way. Law and Arbitration 7.05. All disputes arising out of or related to this Agreement, the conduct of either party in connection with this Agreement, and the relationship and rights of the parties in Page 14 of 17 s connection with this Agreement, whether characterized as breach of contract, tort, or otherwise (except for those requesting injunctive relief) shall be determined by binding arbitration in accordance with the terms of this Section. The submittal of all matters to arbitration in accordance with the terms of this Section is the sole and exclusive method, means and procedure to resolve any and all claims, disputes or disagreements arising under this Agreement, except for claims by either party which seek injunctive relief, which claims shall be resolved by suit filed in the Superior Court of Los Angeles County, California., the decision of which court shall be subject to appeal pursuant to applicable law. The parties hereby irrevocably waive any and all rights to the contrary and shall at all times conduct themselves in accordance with the terms of this Section, relying on arbitration as the sole means of resolution of disputes. Arbitration of all matters required to be arbitrated hereunder shall take place before a panel of three retired judges of the Superior Court of the State of California (the "Arbitrators') under the auspices of Judicial Arbitration & Mediation Services, Inc. ("JAMS'). Such arbitration shall be initiated by the parties, or either of them, within ten (10) calendar days after either party sends notice of a demand to arbitrate (the "Arbitration Notice") to the other party and to JAMS. The Arbitration Notice shall contain a description of the subject matter of the arbitration, the dispute with respect thereto, the amount involved, if any, and the remedy or determination sought. Each party shall select a retired judge from the JAMS panel, and the two selected judges shall mutually agree on the third retired judge from the JAMS panel. If one of the parties does not select a retired judge from the JAMS panel within fourteen (14) calendar days after receipt of the Arbitration Notice, JAMS will select the second judge, and the judge selected by JAMS and the judge selected by the other party will select the third judge for the panel. The third judge is to be selected within ten (10) calendar days following the selection of the first two judges. The three judges will together serve as the Arbitrators. The arbitration shall be conducted in Los Angeles, California. Any party may be represented by counsel and/or other authorized representative. In rendering a decision(s), the Arbitrators shall determine the rights and obligations of the parties according to the substantive and procedural laws of the State of California and the terms of this Agreement. The decision of the Arbitrators shall be based on the evidence introduced at the hearing and. accompanied by a written statement of decision as to each of the principal controverted issues. The agreement of two of the three Arbitrators as to the resolution of the dispute shall be a conclusive resolution. The Arbitrators shall deliver the written decision to the parties within thirty (30) calendar days following the date of the selection of the last of the Arbitrators. The decision shall be conclusive and binding, and it may thereafter be confirmed as a judgment by the Superior Court of the State of California, subject only to challenge on the grounds set forth in the California Code of Civil Procedure Section 1286.2. The validity and enforceability of the decision of the Arbitrators is to be determined exclusively by the California courts. Attorney's Fees 7.06. In the event a dispute, claim or litigation arises regarding this Agreement, the prevailing party shall be entitled to reimbursement for reasonable attorneys' fees and actual costs, Page 15 of 17 which may be set by the arbitrators and/or court in the same action or in a separate action brought for that purpose, in addition to any other relief which is obtained. 7.07. Neither party shall be considered in default in any of its obligations under this Agreement when a failure of performance shall be due to an uncontrollable force. The term "uncontrollable force" shall mean any cause beyond'the control of the party affected, including, but not restricted to, flood, earthquake, storm, fire, lightning, epidemic, war, riot, civil disturbance or disobedience, federal, state, or municipal action, statute, ordinance, or regulation, embargoes of the United States Government or any other government, which by exercise of due diligence such party could not reasonably have been expected to avoid and by exercise of due diligence has been unable to overcome. Either party rendered unable to fulfill any of its obligations under this Agreement by reason of an uncontrollable force shall give written notice within five (5) business days of such fact to the other party and shall exercise due diligence to remove such inability with all reasonable dispatch. 7.08. The captions used in this Agreement are for convenience only and shall in no way define, limit or describe the scope or intent of the Agreement or any part thereof. Page 16 of 17 below. IN WITNESS WHEREOF, the parties have executed the Agreement on the dates shown City: Executed at . California, on . 2006. City of Vernon Leonis C. Malburg, Mayor ATTEST: Bruce V. Malkenhorst, Jr., Acting City Clerk Contractor: Commo tenance Services, Inc. Name•% wo k 42,*� Title: Date: Page 17 of 17 APPROVED AS TO FORM: Eric T. Fresch, City Attorney Name: ..�iZ� Title:�Zf Date: r . IEX #BIT -A ' AP"MOWPfJ t"I-, Lame #721401 December 22, 2005 I& Scott Rigg City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 RE: Request for Proposal Janitorial Services Dear Scott, Thank you for giving us the opportunity to bid on the Janitorial Services for the City of Vernon, We look forward to the competitive process and hope 'to be. the successful bidder. We provide services in keeping with the intent of the specifications and guidelines of the Community Janitorial Services. Our j anitorial maintenance division will include the suPervision/management team needed for this type of project, rest room clean up, dusting carpet cleaning and all other scopes of work detailed in the RFp. We also intend to include weekly checklists and weekly and/or bi-weekly meetings with a City of Vernon representative. We look forward to taking can of the multiple sites on an on -going basis in order to provide professional finish r�osults you, the administration, the Police Department and all other employees and guest of Vernon can be proud of. We look forward to being the successful contractor in the proposal selection process. Sincerely,. CAM Services Inc. Chris Flores Common Mar Malxmbbnusicpe� y�l5_6_64 Se7Lmu_ sine Driivvee MC'7u�l�w City,*C_At�9_0�2�30 800 370-3050 Far 310 3WS059 wVFwC*mSavjw.coni �O • "� - "" VWI r Sum R a aimW • T),w W.*. i�.w.w•..rl..-/TR I'._ __.. r . w AP�nPrrh•ma mot"' . Lkwn 0721401 CORPORATE CAPABILITY Common Area Maintenance Services, Inc. dba CAM Services began operations In 1987 and Incorporated In California in 1989. Its place of business is 5664 Selmaraine Dr., Culver City, California, 90230. CAM Services provides the following maintenance services to commercial, private, federal, state, county and municipal entities throughout Southern California: Janitorial Day Porter Landscaping Steam Cleaning Lot Sweeping General Construction David* A. Herrera is the President; Chris Flores is the Account Executive to the City of Vernon; Ignacio -Garay is the Janitorial Operations Manager, and Gardy_ Brill is the company controller. CAM Services' Federal Tax ID#: 95-4223104. Corporate Charter Number 1461936. CAM Services employs a customer -centric approach to Its operations ensuring customer satisfaction is consistently achieved. The key underlying elements of this approach are: 1) Recruitment and training of top field and management personnel; 2) Keen understanding of industry trends, technologies, the marketplace and our clientele; and, 3) A flat organizational structure allowing for open lines of communication at . all levels with an emphasis on -frequent communication with clientele. CAM Services operates on a 24/7, 365-day year basis. It employs the latest communication technologies to ensure that all phases of contract -work are carried out safely, efficiently and effectively. Common `im"""�A Md�lntmn a 5"4 SelmwWw Drive Cu1ve�rrt=,_,aty, CA 90230 800 376.3050 Pox 310 39UO59 'WVM.Csunsavica.com `M&S ' a � ��Yl6 w^40"6 8 Stum ` 0 JAI� a Dw Fbew • ConetmuedolM to Comrnerdal 161nr4ns ACCEPTANCE of CONDITIONS CAM Services understands and accepts all terms and conditions listed in the, "The City of Vernon's RFP dated October of 2005 — City of Vernon Request for Proposal Janitorial Servlces." At this time, CAM Services is not submitting any. exceptions to the contract or contract documents. C0X" -4w M` x*� �ps�, (,=5"4 Sdga�n,�o�wi1w Dri�v,�e-Y Cp�ull�v��er��' aty, CA M30 800 5yd-3050 Fau 310 3W8059 wwwGmSe &tLconn Ltwlwaph4 v � @ Smm vkanhw 1 1Oniuwki o ruw nwow, • inwNw.w.inw/11 n..rr��l.l a.i...l.._ Apr mA1gg4J Wi LICOM M1401 WORK STATEMENT AND QUALITY CONTROL PLAN CAM Services has designed a Quality Control Plan to ensure the best service possible for our customers and their properties. This plan will be employed to the fullest extent possible to ensure that our methods and techniques are in direct correlation with the requirements of the City of Vernon. CAM Services is dedicated to the City of Vemon's objective of obtaining a professional work product on a consistent, effective and.cost efficient basis. Properties are serviced by our expert and professionally trained service crews on a regular basis according to the contractual scope of work, and are inspected by our experienced Area Supervisors, Division Managers and Account Executives on a regular basis, no less than weekly, to ensure total customer satisfaction. Site Inspection reports are submitted weekly by our service crews to their Area Supervisor, who in turn will address any problems or issues as these arise. Day- to-day maintenance issues: are usually dealt with efficiently and effectively at this level; however, If the need arises, the responsible Division Manager and/or Account Executive may be briefed and their client counterpart will be consulted accordingly.. Job walks, with our client counterparts, are encouraged and recommended no less than monthly. At all times,. it is the'goal of 'CAM Services' janitorial operations division to maintain a high and open level of communication with Its clients. This commitment to communication is evidenced by the high volume of correspondence between CAM Services, in addition to the use of advanced communication equipment such as cellular phones, alpha -numeric pagers, field radios and our 800 telephone number which allows CAM Services to offer 24- hour response to our clients, seven days per week. CAM Services ensures a high maintenance standard for our clients' properties through use of a Quality Control/Site Visit Checklist and a Quality Control Plan (attached). ***s for contracted monthly services are generated and mailed on or about the 201' of the month of service and are due upon receipt. Late invoices will be subject to late charges In the maximum amount that is allowed bylaw. Common Arm Mainteu me 5664 Sdmunlne �yCulm4 CA WM $00 576.3050 Pau 310 390-8059 www camserd=.com Uni" a �6 Lot $ a Soeam _ 6 ' J4hkKW 0 DOY POnff 0 ConttkuWAIU li I Conunerdd hinds. Each client location will be 'coded according to CAM Services' Intemal coding system, e.g., VERNON01, unless client provides or request that an alternate system be used. Invoices for extra work will be submitted separately from the monthly service . invoice and will be detailed in their explanation of work completed.. Each extra work invoice will list a CAM Services work order number -and. supporting client Information, such as a purchase order (PO) or similar convention, used for extra work requisitions. . 90_0t U. , ;. VA CAM Services recognizes the value and importance of its most important asset Its workforce. Therefore, CAM Services' human resource strategy is to provide a framework for the procurement and continued employment of the very best talent to ensure the mutual prosperity of boM the -company and Its employees. Recnaitment Mang of our valued employees are or have been referred to us by word of mouth, in-house referrals by employees within our organization, newspaper ads, state employment agencies, religious affiliations and colleges. Application and pre- . employment screening consent forms are filled -out and kept on file. DMV records and background checks are performed as required. And we fully comply with Displaced Janitors Opportunity Act, S.B. 20. Our Human Resources department performs -past employment and document verification, and checks for required certificates and employment eligibility. It also updates and re -verifies same. CAM Services is an equal opportunity employer and does not discriminate.based on sex, race, color, ancestry, religious beliefs, creed or national origin. Training Post Job interview and follow-up, upon acceptance of employment, a meeting with the assigned supervisor takes place. The new employee is trained to the company culture, a$ well as all rules, regulations and procedures. A major part of this training Is contained within the CAM Services handbook, which serves as the foundation of the employee -employer relationship. Odentatlon, job analysis and training begin soon after. During training, emphasis Is stressed on safety and Injury prevention. After placement, on the job training, scope of work and work plan are reviewed to maximize man-hour productivity and job skill knowledge. This'ia a continuing process, which Is emphasized early on during the first ninety days of employment, then updated and reviewed no less than monthly. . _Emniovse Retention Employee retention is a key objective of CAM Services. To encourage employee health and happiness, a comprehensive compensation package Is offered, which Includes: Better than -or equal to industry pay scale and employee benefits, such as a. health plan, paid vacation and paid sick days. Our "open door policy" is appreciated by employees and management alike. Retention saves time and money for both our clients and our company. Jo*_Perfo The Employee Performance Appraisal form is used to objectify and evaluate employee performance It Is•performed no less than annually and is reviewed and discussed by the employee and his supervisor. Results are tied to increased Job requirements, promotions and compensation -increases. Informal performance reviews are conducted quarterly to provide valuable feedback to the employee which is used to alter his performance and reach his objectives for the annual review. CAM Services conducts an exit interview upon terminatioh of employment. Safe CAM Services has written an Injury and Illness Prevention Plan OIPP Star Bill 198) which compiles with Cal -OSHA requirements and for worker safety training and Instruction for hazardous materials handling. Both IIPP and MSDS books will be kept on site In the janitorial room(s). Our employees meet'monthly for safety -and equipment handling instruction, which is a cost effective method and Instrumental In accident prevention.* In addition, our'new employees are given Code of Safe Practices and Safety Training as part of their on the job training. Lkmn #721401 Organization chart detailing CAM Services' organization structure and key personnel who will be supporting the City of Vernon is attached. Key personnel who are managing the contract — Chris Flores and Ignacio Garay - are Industry veterans with over 20 years of janitorial industry experience each. Respectively they have been with CAM Services for fire and three years, and have contributed greatly to the organization' systems and overall financial health and prosperity. Each brings a dedication to customer service that is firmly related to their- respective supervisors and field personnel. CAM Services submits the following three key performance indicators to be used to monitor its performance in regard to the services provided for the RFP: 1. Qualify Control Quality Control is defined by CAM Services ability to deliver professional services In accordance with the specifications contained within the RFP on a consistent basis, no less than weekly. This is a reflection of CAM Services overall organizational ability to withstand strict evaluationof its performance by the client's adherence to the . maintenance standards outlined. In the RFP., 2. Safety Safety is defined by CAM Services *ability to provide the maintenance services within the RFP in a manner in which Its employees meet ail regulatory and procedural requirements, resulting in zero or minimal accidents. In. the event of an accident, CAM Services' safety performance will be judged satisfactory where employee or management negligence, in accordance with CAM Services' rules, regulations and procedures can be eliminated as a cause. 3. Communication 0n'i*i,A,,M°.,��.,,._ Nding p��°,"She >� (Aver aty, C,A 90230 800 570050 F= 310 390-5059 wwn.CAmSq�vi M.com Communication Is defined as CAM Serviees overall ability to Interpret - both efflclentiy and eftalively, the client's desired outcome as It relates to this contract. Good-communlpadon wlli Involve proper verbal, and wrten communication to the client of Its•propertleW condition at all times. This communication will be seamless at all levels and, above all else, clear and objective. A7^opi+bwA**p1j 01 COMPANY REFERENCES Combined Properties Premier American FCU Mr. Brim -Miller, Khalilah Palmer Mr. Mike Crosby 9744 Wilshire Blvd., Ste # 420 19867 Prairie Street Beverly Hills, CA 90212 Chatsworth, CA 91311 .(310) 205-9616 (818) 772- 4079 City of Alhambra Ms. Tam Schultz 111 S. First Street Alhambra, CA 91801 (626) 570.5011 American Multi -Cinema Mr. Denis Rediger 500 East Olive. Ave., Ste. #840 Burbank, CA 91501 (818) 842-2312 Burnham USA 1. Mr. Brian Rogers 3447 Atlantic Avenue Long Beach, CA 90807 (562) 570-3702 City of Burbank Mr. Ralph Costanzo P.O. Box 6459 Burbank, CA 91505 (818) 238-3800 x 3875 City of Manhattan Beach Mr. Juan Price General Service Manager 3621 Bell Avenue Manhattan Beach, CA 90260 (310) 802-5590 University of Southern California Property Sales and Management Ms. Kathy J. Logan 3375 S. Hoover Street Los Angeles, CA 90089 (213) 7404895 SCAM Services is contracted on over 656 properties in Southern California Class As B, C Office Buildings, Strip Malls, Power Centers and Industrial properties Samoa: Janitorial► Landscaping, Parking Lot Sweeping, Steam Cleaning, Day Porter, Clederal .ConSfitWdon Services: 71 / Painting / Commercial Handyman AP"MOMPfAvelkodft Urns nl4bl December 22, 2005 Mr. Scott Rigg City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 RE: Scope of Work Dear Scott, Being that CAM Services Inc. is currently contracted with the City of Vernon, we know how important it is to the City that all specifications and details take place. The Scope of Work will be conducted to the up most ability with proper supervision, skilled labor and communications with staff and the City of Vernon. Attached is the Cleaning Work and Quality Requirements detailed by the City of Vernon listed in the Request for Proposal dated October of 2005. We are adding this to our proposal for the reason that it was written with great detail and could be used as a Scope of Work for specifications and details to all areas concerned. Also attached is the proposed Schedule of work and hours as specified by the City of Vernon. If CAM Services Inc. is selected during the bidding process, we would like to set up a meeting with all representatives involved in this process and go over a detailed description of scope, schedule and any other related items. We look forward to adding the Janitorial Services to our current contract with the City of Vernon. Sincerely, CAM Services Inc. Chris Flores CMM0x Ama MAixM W 5664 Sdnumiu Djj" Calm Cjty, C,A 90230 000 576.3050 Pu 310 390-8059 www.CamSerricea,cora p=�g Lot a Stum <iaanbg a jagtorW 2 Dar porl+ee ■ ConlauabA/I"I 8 Cownetdd Ptindnr i JANIT.ORYAL SERVICES REQUIRED FOR CITY HALL, POWER PLANT, LEOp4S BUILDING$ TRAHZRS I dot Z, BUSINESS DEVELOPMENT CENTER AND PETRELLI CLEANING WORK AND QUALITY REQUIREMENTS 1. TOILET ROOM:, '(hiciudes private toilet rooms) A. Daily; 1) sweep and wet mop or scrub floors utilizing a cleaner - disinfectant. The floors shall be cleaned with a genmicidal detergent solution and Aw of dirt, water streaks, mop marks, string, gum, grease, tar, etc., and present an overall appearance of cleanliness. -All surfaces shall be dry and the comers clean. Z) Clean and sanitize all fixturos including metal and chrome surface.- water closets, urinals, washbasins, shower stalls, mirrors, waste receptacles, shelving, dispensers and wall surfaces, utilizing a germicidal detergent solution. Rixtnra (,it-ria ino All fmtures and metal surfaces(washb ets, shower stalls; etc.) shall be clean with an approved germicidal detergent solution; lthere shall be no dust,. spots, stains, rust, green mold, encrustation, or excess moisture. 3) Empty waste receptacles, swvice/supplies, paper towel, soap, toilet paper 'and seat cover dispensers. Empty, clean and disinfect sanitary napkin receptacles; replace soiled bags with new ones. Collect soiled bagsin separate containers for disposal. All -Supplies shall be provided and waste receptacles shall be emptied and sanitary nPHn.dispensers emptied, cleaned, disinfected and new bags-inserte(L 4) Spot -Clean other Surfaces end Dust Horizontal Surfaces. stlat-cite ,,,r. w Smudges, marks or spots shall have been removed without causing unsightly discoloration. Thnrnnoh l�iating' These shy be no dust streaks. Corners, crevices, moldings and ledges shall be free of all dust. There shall be no oils, spots or• smudges on dusted surfaces caused by, dusting toals. Whon inspected with a flashlight, there shall be few traces of dust on any surface. B. Weekly; Damp Mop and Spray Buff all Resiliont Floors. Floors shall be floe of streaks, mop -strand marks and skippod areas. All walls baseboards and other surfaces shall be froe of splashings and s markings from the equipmMt. The finished area should have a uniform luster. Damp wipe the M ar*e area of all stall -partitions, doors, counter tops, shelves, and wastepaper receptacles utilizing a multipurpose germicidal cleaner. —r ing: All dirt, dust, water stains, spots, streaks, and smudges shall be removed from the surfaces. Prime and treat floor drains with and roved liquid aPl?enzyme and gas wells.treatment to reduce odors . . C. Monthly: Damp mop and wax all hard and resilient flooring in remaining room areas. - Damp mop and wax all hard and resilient flooring. The ' finished area shall have a uniform luster. Walls, baseboards and other surfaces shall be free of residue. Omit Tines- All grout lines shall be free of all stains and discoloration. D. Quarterly: .Strip and apply four coats of floor finish to resilient floors. Suing' All old finish or wax shall' have been removed. There shall be no evidence of gum, rust, burns or scuf marks. There shall be no buildup in corners or crevices. Einy� Walls, baseboards and other surfaces shall be $ee of finish residue and marks from the equipment. Floors shall be free of streaks, mop strand marks and slapped areas. 2. ROOM CLEANING: dudes all office areas, file rooms, conference rooms, kitchens, Council Chambers, lounges, health units, and the corridor space adjacent to these areas. A. Daily 1) Empty wastebaskets and remove trash to designated disposal area Clean washbasins and mirrors, as necessary; supply paper towels where dispensers are provided. Clean the areas used for the collection of solid wastes. Wash or steam clean all cans used for collection of food remnants, inside and out. No chemicals or cleaners shall be used without the prior written consent of the manager. (Note: Carts and containers used for the collection and/or storage of waste material shall be of noncombustible or flame resistant constriction.) All recyclable waste disposed of in designated recycling bins throughout the buildinp shall be collected and removed to an area designated by the City. LunclLBnnuaai Thoroughly germ -clean hmchroom floors including tables, chairs and counter tops with appmved disinfectant. .SAM U a 'A emle do, All solid wastes generated in the building shall be collected and "Moved to area designated for trash by the City. PnrcetA'*'ycr ''`°' t"t p„;,,�. Washbasins shall be cleanSpots, and bright; there shall be no dust, wins, rust, green mold, encrustation, or excess moisture. Ranar! w""1°;"'^'m• Mirrors shall be clean and free of dirt, dust, streaks and spots, 2) Clean interior of microwaves, sinks, ovens, stoves, refrigerators and coffeepots. 3) . Clean both sides of plate glass within the building: Inten°rglas.�.Ctae Glass shall be clan and free of dirt dust stye spots and grime and shall not be cloudy. Cleaners shall be non-abrasive and specialcaam shall be taken so that glass treatments (tinting) shall not be scratched 4) In office areas, file rooms, conference rboms, and lounge areas sweep floors, vacuum carpet and extend the sweep or vacuum to remove obvious dirt from around and under furniture. Remove gum from under desks and workstations. Macu m inX Carpet surfaces shall be free of obvious dirt, dust and other debris. ` Note: For the purpose of this contract, whenever the term cwpet Wall-to-wall carpeting carpeting is used, it is intended to include wa carpeting as well as room size rugs and area rugs. m Floor surfaces shall be free of obvious dirt or debris. Sweep with a chemicallyheated Rusting: Available horizontal surfaces shall be flee of obvious dust. Dust all blinds. Dust -with a treated dust cloth all horizontai surfaces that are readily available and visibly require dusting. 5) V'A LSPOWng: Excessive buildup spillages or crusted material shall have been removed along with spots, smears and stains. T e're shall be no evidence of fuzzing caused by harsh ribbing or brushing. Cleaned areas shall blend with adjacent areas of carpeting. Spot cleaning shall be done according to manufacture recommendations. 6 Dmnp mop lounge areas,. including kitchens, and spray buff. Floors -shall be free of streaks, mop strand marks and ed ' Wads, baseboards and other surfaces shall be five of splas ' and me ga atom tha a ment. The finished area shall have a uniform luster. B. Weekly l) b office areas, file•rooms, libraries, conference rooms and lounge areas thoroughly dust horizontal surfaces of iimiiture and all wall surfaces within a 4Rwimately 70 inches of the floor and vertical surfaces and=der surfaces (knee wells, chair rungs, table legs, etc.). Clem glass desktops. Vacuum all carpet. T!'�h-Uuehng: Thera shall be no dust streaks. Comers, crevices, moldings and ledges shall be gee of all dust. There shall be no oils, spots or smudges on Dusted surfaces caused by dusting cycle. T) np W�_ng kC,H&q )Wk TO).Glass desktops Shall b6 free of spots. dut, dust, streaks and Th mph mmino• Carpets , including corners, shall be clean and free from dust balls, dirt and other debris; nap on carpets shall lie in one direction upon completion of the vacuuming task. Sweep full floor area. . np'—^"gh qiy�- Floors shallbe clean and free of trash and foreign shall be left in corners, under furniture or behind doors. matter. No dirt ?) Spot clean wall surfaces within. approximately 70 inches of the floor. S»nt Cyl mina• Simudges, marks or spots shall have been removed without causing unsightly discoloration. C. Monthly Damp mop and wax all hard and resilient flooring in remaining room areas: M91 Damp mop and wax all hard and resilient flooring. The finished area shall have a uniform luster. Walls, baseboards and other surfaces shall be free of residue. TalephaIUM Germicide all tel D. Monthly: In office areas, file rooms, libraries and conference rooms. Damp wipe glass in interior office doors, partitions and bookcases. Intm.suing: See quality requirements outlined in room cl 2, tlid easing daily, Section R. Quarterly. Strip and apply four coats of floor finish to all flooring. SWPPbl&- All old finish or wax shall have been removed.. There shall be no evidence of gum, rust burns or scuffinarks. Hinishing: Walla, baseboards and other surfaces shall be free of finish residue and marks #Om equipment. Floors shall be fte of streaks, mop strand marks and skipped areas. The finished area shall have a uniform luster. F. Services to be Performed -as Required to Maintain Quality Standards: Wes, damp wipe, or provide plastic liners for wastebaskets to keep them in an acceptable condition.. g WAIQfR�1A1Q p1}R• Wastebaskets shall be free of dust, debris and residue. Plastic liners shall not be torn, worn or contain residue. Wipe down and treat surfaces of wood paneling. C.leanin� Wnnri Pa„�.1:,,.,. paneling shall be free of dirt, dust, steaks and spots, 3. MAIN ENTRANCES, MAIN LOBBIES AND MAIN CORRIDORS A. Daily: 1) Sweep bare floors and vacuum carpeted floor areas. Clean and polish metal doorknobs, push bars, kick plates, railings and other metal surfaces; clean and polish wood handrails, doors and other *rood surfaces; clean spots and marks offwalla, dust all surfaces within approximately 70 inches hom the floor. .7-hn1;'191) s""&Ting: Floors shall be clean and free of trash and foreign matter. No dirt shall be left in corners, under fiuniture or behind doors. Thnrimoh v U=inn• Carpets shall be clean and free from dust balls, dirt and other debris; nap on cW*As shall lie in one direction upon completion of the vacuuming task, Me Al Pnlishina• -- Y Metal surfaces shall be free of smears, stains and finger marks. They shall be clean and bright and polished to a uniform luster. W-nnilPnliahi•nn• Wood surfaces shall be clean and fine of smudges and residue. t.ChWinx Smudges, marts or spots shall have been removed without causing Uiisightly discoloration. Th-° r' The" shall be no dust streaks. Corners, cr+avices, moldings and ledges shall be free of all dust. There shall be no oils, spots or smudges on dusted surfaoes oausbd by dusting tools. TelsphuMea: Ciermacide public telephone. 2) Damp mop and spray buff all hard and resilient floors. and y . Floors shall be free of streaks, mop.strands marks and skipped areas. Walls, baseboards and other surfaces shall be free of splashing and . markings from the equipment. The finished area should have a uniform luster. 3) Clean both sides of entrance door glass and glass Surrounding entrance rigors within reach. taaa [''tesmino� All glass shall be clean and free of dirt, grime, dust, streaks, watermarks and spots and shall not be cloudy, R. Monthly: All grout lines shall be clean and free of stains and discoloration. C. Quarterly: �) Clean and polish all door thresholds. Mann' Thresholds shall be clean and free of oil, grease, dirt and grime. Strip and apply four coats of floor finish to all hard and resilient floors. Stripping: All old finish orrwg shall have been removed. There shall be no evidence of gum, rust, burns or acufimarks. Water solutions shall not.be used on wood Mooring. Note: Additional coats of finish may be required between this frequency in order to meet the quality requireriuents identified in Main Entrances, daily Sec. 2. Finishing: Walls, -baseboards and other surfaces shall be free of finish residue and marks from equipment: Floors shall be free of streaks, mop strand marks and skipped areas. The finished area shall have a uniform luster. 4. STAIRWAYS: A, Three Times Weekly: (Mon -Wed -Fri) Sweep or vacuum stair landings and steps, dust railings, ledges, grilles, fire apparatus, and doors. • Landings and treads shall be gee of dirt, dust, and i • other loose foreign matter. RailfiiA ledges, grilles, fire apparatus, and doors sliaall be dust free, B. Monthly: Wet mop or scrub.steps, tisers and landings; clown glass surfaces and polish'bright metal and woodwork.. Spot clean walls to a height of approximately 70 inches. �tfgVh Q nr ing: Steps, risers and landings shall be clean and free of dirt, water streaks, mop marks, string, gum, grease, tar, etc., and present -an overall appearance of cleanliness. All surfaces shall be dryand the corners clean. C'lesming (Gass)- Crises shall be clean and free of dirt, dust, streaks and spots. R�'ght MRtai pnliahina►• Bright metal surfaces shall have a polished and lustrous appearance. W-Ond ftushino• Surfaces shall be free of dirt, dust, streaks and spots. riot C teanin„g: Smudges, marks, or spots shall have been removed without causing unsightly discoloration. S. PETULLI LOADING AREAS: (Includes platforms and docks) A. Daily: S.Weeni" Loading amU, Onhances, steps, porches and stairs shall be clean.and free of trash, debris and foreign matter. No dirt shall be left in corners, crevices or where sweepings were picked up. MW Mnpping: MOP with a chemical. cleanser, bringing all surfaces to a uniform luster. Spot Cleaning - LoacWg areas: ,S'nnt C IQM ino• Spot clean all spots from cement floors by damp mopping or other means as -needed. Empty Waste Receptacles and Reinsert Trash Liners. as needed. B. Quarterly: Wet mop or scrub: Wet mom, v AM � nJh>~:«x Area shall be clean and free of dirt, stria grease, , tarr, od its, Otc., ind present an overall appearance of cleanliness. An surfaces sha11 be dry and the oorners clean. Strip and reapply cement sealer to an cem t• flooring. 6• PASSENGER ELEVATORS: A. Daily: Clean ail surfaces in the interior of the car, including floor track, and polish bright metal surfaces: Clean exterior surfaces of all doors and frames. Vacuum carpets, damp mop and spray buff resilient floors. Dating (interior Blevator Surfaces): All vertical and horizontal surfaces shall be clean and free of dirt and dust. > MP �Tininw. Damp wipe interior .and exterior elevator surfaces using a multi germicidal cleaner. All surfaces shall be clean and free of purpose forger marks and smudges: "a kiln g CB Floor tracks shall be free and clean of dirt and grime including miscellaneous debris. Bright Meat %lishin • Bright metal surfaces shall have a polished and lustrous appearance. Yacuuuning ;. Elevator carpets shall be free of dustballs, dirt and other debris. Floors shall be free of streaks, mop strand marks and skipped areas. Walls, baseboards and other surfaces shall be flue of splashinge and. mugs from the equipment. The finished area should have a uniform luster. $. DRINKING FOUNTAINS A. Daffy: Clean drinking fountains and replenish paper cups where dispensers are provided. Cleaning Thinking Rnnn ainR• The porcelain or stainless steel surfaces shall be clean and bright, and they shall'be free of dust, spots, stains and. streaks. Drinking fountains shall be kept free of trash, ink, coffee grounds etc. Metal Pn W' =* o• Metal stufaces shall have a polished'and lustrous appearance, 9. STORAGE SPACE A. Monthly: Swoep them floor area: L � Shall 1 P10(a shall be clean and five, of hash and foreign matter. No dirt in corners, under flttniture, or behind doors, 10. ENTRANCE AND ELEVATOR RUGS A. Every Two Months: Clean and shampoo entrance and elevator rugs as required to maintain quality standards .but not less than six times a year. • ' Rugs shall be clean and free of.dirt, grime, stains, and excessive buildup and crus}ed material. 11. INTERIOR WINDOWS AND GLASS A. Quarterly: Wash interior building windows, includinggl , glass over vestibule doors, and all plate glass around entrances, lobbiesvestibules. Wind w Wmhing- Washed glass shall be clean and fee of dixt, grime, streaks and excessive moisture and shall not be cloudy.. Window sashes, sills, woodwork and -other surroundings of interior glass shall be wiped free of drippings and other watermarks. 12. EXTERIOR WINDOWS Exterior windows shall.be cleaned in the following months: • May • August • November 13. MINI AND VERTICAL BLINDS A. ANNUALLY: 1) Remove from the building premises all mini and vertical blinds and wash. Blinds shall be returned and hung within 3 working days. Clean tapes and cords, Washing. Both sides of blind slats shall be clean'and fi-ft ofdust and water. 2) Dust or vacuum all blinds at a 6 month interval from washing cycle. Ih"sdng: Both sides of blind slats shalt be flee of dust. 14. HIGH CLEANING A. Monthly: Chan surfaces and objects in the building approximately 70 inches or more fiom the floor. This includes but is not limited -to the wall and.ceiling areas, ventilating and air conditioning outlets, transoms, clocks, ceiling molding tops of partitions, overhead lam, wall fans, pichues, plaques, wall, or ceiling diftm, file cases, bookcases, lockets, etc. Damp' .wipe and dryhigh surfaces such as transoms, clock glass, picture flmnes and glass, smudged areas surrounding air grilles, diffuser% etc. Drapes shall be vacuumed in place. H;gh rt�g; Smtwes shall be clean and free ofdust. Where glass is present, both sides shall be clean and free of streaks. 15. MISCELLANEOUS REQUIREMENTS 1) Lights shall be used only in areas where and at.the time when work is actually being performed 2) Mechanicalequipment controls for heating, ventilation, and air-conditioning systems will not be adjusted by the workers. 3) Water faucets or valves shall be turned off after the required usage has been accomplished. 4) Windows shall be closed and lights and fans tamed offwhen not in use. 5) Organize and train employees to participate in building fire and civil defense drills. Report hazardous conditions, and items in need of repair to the contracting officer's representative. 16. SPECIAL JOBS/REQunumms Due to other than normal conditions, (types of occupancy, traffic flow, materials of construction, priority areas, unusual design features, etc.) the following requirements are designated as special jobs and become a part of this contract. Modular and/or Systems Furniture and Upholstered Furniture A. Monthly: Thoroughly vacuum to remove embedded dirt'and dust. ThMny vsutin,mft All modulgr systems and upholstered Runiture shall be vacuumed °°mpletelY to r=M all dirt and duet, �Bw—%M and Spot clean all modular decks and uPhOlstered finmitze, with ap MVW oleamer. AU Spot cleaning shall be done acom x%g to manufacture recommendations. 17. CARPET SEL4MP0011IG REQUIREMENTS A. Wee Ir13'•. During the week check and spot clean, corridors, lobbies, individual areas; confer me, rooms, and all other carpeted areas on the floors as needed. Spot clean as per.manuf'acture recommendation. .B: Bi-Annually: All Carpeted areas in the City, Hall, Power Plant offices and Petrelli building will be shampooed following the manufacturers recommended procedures. Caw- at _.Sb' 4will & All carpets shall be clean, free OfSPOts, removable stains. There shall be no evidence of fuzzing caused by g or b whi lg. Note: Furnishings moved during the carpet shampoo program will be replaced in their original position. p on. I& •PHYSICAL FITNESS CENTER A. Daily: l Emptywastebaskets, and remove trash to designated disposal area. Clean washbasins and mirnors; as nw4waly. Replenish toilet supplies and provide towels for provided. Wash cans for collection of food•remnants, inside and out and/or pro all �e�ers plastic liners as deemed necessary by the Building Maintenance Foreman. Clean appliances with appropriate cleansers. solid wastes generated at the site shall be collected and removed to the dumpster'. VIA W'•es: Surface areas of appliances willbe cleaned with appropriate cleansers. SMface areas will be Wme, and dirt free. Appliances will shine, no smears or streaks will be on surfaces. Ming: Washbasins shall be -clam and bright, no dust, its, stains, 9rM mold, rust, or encrustation and excess moisture. Mirrors shall be clean and free of ` . dint, dust, streaks and spots. Z) Doodmobs, hardware, etc. Sha11 be deamo With . appropriate disinihctamt. All wall and door m1aces win be claimed daily to'insure dirt f any cleaner is moved. wadi C.tesni1 Comp10 and total wall and door of eaning include baseboards, No mud os �required on a daily basis to 8 , g e, �'t, dust, do. are to be accumulated on the walls surface• Ody high quality cleaners will be used to accomplish this task. 3) Clean horizontal surthces including tables, counters, and desk tops. Clean vertical surfaces of catrinets. ' Dusting All MUfWM shall be free -of dust. Furniture surfaces will be dusted (ace note), to insure a dust flea environment. 4) Vamurn ram—. Var"„nning; Carpet and comers shall be clean and fine of dustballs, dirk and other debris; nap on carper shall he in one direction upon completion of the vacuuming task, C. Weekly. Thoroughly dust vertical suIfaces of furniture, knee wells, chair -rungs, table legs, etc. ThnmugtilgfM-1c All surfaces shall be free of dirt and dust, D. Quarterly: High cleaning of surfaces and objects approximately 70 inches or morefrom the floor. This includes wall and ceiling areas, ventilating and air-conditio ed� p . p nipg outlets, transcorns, clocks ceiling mol ' tops of Partitions, wall fans, pictures, plaques, all furniture and window sills. Damp wipe and dry high surfaces. High rim=ern Surfacers shall be clean and free of dust, dirt and smudges, etc. 19. GEIrTERAL REQUMUKENTS: 1) The selected janitorial' Service Company will bring to our immediate attention all observed/needed maintenanceJcleaning, which may be beyond the scope of the contract. 2) City staff will not have to tell the service company when to perform as needed maintenance cleaning, the Service Company will anticipate the need and if within the scope of the contract, will parform the needed services. A schedule for monthly and yearly cleaning activities will be provided for the City. 3) The Sa-vice Company shall provide a call out list with telephone numbers regularly updated, to handle etnqrou q or unusual janitorial servioes. 4) work eavi iMY shall provide a list of all employees and their supervisors, who may premises. $) m l to nvie w service perfonnance w111 be Conducted. Attendees sall h fir, a representadve, of dw Service Company at least clue .Work area manager who .is a resident of the affected spaces. The following products wlll be supplied by the City of VMon for janitorial use and ding: Urinal. tabs, paper towels, toilet paper, seat covers, hquid hand soap, trash bags and sanitary napkins, All other.products 'required to perform the janitorial service as outlined shall be died by'the contractor. A log sheet shall be provided for each facility. All employees assigned by the Contractor to work in each facility shall sign in at the beginning of the work shift and upon leaving that facility. It is mandatory that the Contractor have a night time supervisor on duty Tdays a week and that a pager is issued to him, and the pager number must be given to the Building Maintenance Foreman or his designate at the start of the contract. During and after janitorial•services are performed, the contractor's employees shall enter and leave through only specified locations. Contractor's personnel shall check to -be sure all doors and windows are closed and locked, so that the area is left in a secure condition against entry. 10) Uniforms: The Contractor shall provide appropriate work uniforms for all personnel. Uniforms shall be worn at all tunes while performing work in City facilities. Uniforms shall be Blue "Jumpsuits". The name of the company and the words "janitorial Service" in large White Wen must appear on the back of jumpsuit. Each employee shall have a picture identification namotag with company name pinned on front of uniform at all times. 1) The contractor shall not work or perform any operation during regular business hours unless instructed by management. 2) The contractor shall be required to assign a designated English-speaking foreman as Project manager, 3) Contractor shall provide an snuual cleaning sohedule to be performed, outlining specific cleaning tasks 4) Maintartance orewd shall not use any Office equipment i.e., phones, fax machines, copiers at. 12) ' , 1) 13me8ency service notification. must be responded to within two hours. 2) Areas impacted and affected by health and safety issues shall be immediately be barricaded to inform the public and City personnel of potential dangers in that VOL 3) All other issues will receive written notification ("Punch Last") giving two (2) wotiaing days for completion. If the deficiency is not corrected within the required two-day period, any item that has not been corrected may be completed by the City or by other contractual services and actual costs will be charged to -the Contractor without further notificaa ion. 13) QW=l Ganditihn: 1) All damages that, in the City's opinion, are due to the Contractor's operation, shall be repaired at the contractor's expense. 2). The Contractor agrees to perform all work in a. manner as to meet all acceptable standards for safe practices during maintenance operations. 3) It shall be the Contractor's responsibility to inspect and identify any practices and conditions that render any portion of the maintained areas unsafe. 4) If any Peen employed by the Contractor, or any subcontractor, shall fail or refuse to carry out the directions of City management, or in the opinion of management, is incompetent, disorderly, or uses threatening or abusive language to any person othe work site, shall be discharged from the project immediately. n 5) The Contractor warrants• that in the performance of this Agreement, it shall comply with all Federal, State and local laws and ordinances. The work hours for each area shall be as follows: 1) 2nd and 3rd Floors: Monday through Thursday 1730 — 0400 hours. 2) 1st and Basement Floors (Monday through Sunday) and Petrelli Building: Monday through Friday 1730 — 0400 hours. 3) Petrelli Loading Dock area: Monday through Friday 0830 -1130 hours. FLOORING SURFACE AREA City Hall Basement: Caq*: 1,000 4VfL Ceramic Tile: 350 4ft. t ' Vinyl Tile: 3,G00 Oft, Concrete: 300 sq/& City Hall Flut Floor: Carpet: 5,500. 4& Ceramic Tile: 2,100 sq/fL Vinyl Tile: 1,600 sq/ft. Rubber Tile: 300 sq & Concrete: 300 sq/IL City Hall Second Floor. Carpet: 17,200 sq/fL Ceramic Tile: 8,000 sq/fL Vinyl Tile: 1,800 sq/ft. Rubber Tile: 300 sq/fL Concrete: 300 sq/ fL City JIM Third boor: Carpet: 6,000 sq/ft. Ceramic Tile: 450 sq/ft. Vinyl Tile: 2,300 sq/ft. Rubber Tile: 300 sq/JL Concrete: 200 sq/ft, Petrelli Building: Carpet: 1;60Q 110, CefwWc Tile: 125 sq/ft, Vinyl Tile: ' 2,380 sq/ft. Light and Power: Carpet: 600 sq/ft. Ceramic Tile: 140 sq/ft. Vinyl Tile: 3,400 sq fL Concrete: 450 sq/1 Leonis Building; Carpet: 3,686 sq ft Vinyl Tile: 246 sq/ft Business Development Center First Floor: Concrete: 20,000 sq/ft Business Development Center Second Floor: Concrete: 20,000 sq/ft '. Malburg Generation Station First Floor. - Carpet: 1,833 sq/fi Vinyl Tile: 3,497 wyft Malburg Generation Station Second Floor: Carpet: 2,816 sq/ft Vinyl Tile: 1,195 sq/f1 , - 1 . MOCELLANNOUS JANITORIAL SERVICES (Not Additional Cost Items i) FLOORING: Strip *ad apply four (4) coats of floor finish to flooring, ' ' CMILMio Tile: Cost Per Quarter Per Square Foot: • UBMI.- Vinyl Tile:. Cost Per Quarter Per Square Foot: , - 137M-3-- Rubber Tile: Cost Per Quarter Per Square Foot: -- . 2) PETRELLI LOADING AREAS: (Includes platforms and docks) • wet mop or pub platforms and docks and reapply cement sealer to flooall cement ring. Cost Per Quarter Per Square Foot: ► 3) ENTRANCE -AND ELEVATOR RUGS • EMMJ- Clean and shampoo entrance and elevator rugs as required to maintain quality . standards. This shall be performed not less. than six times a year. Cost Bi-Monthly: -- jLj . 4) WINDOWS AND GLASS W—M-L• l'xtenor Glass: Wash all exterior -building windows leaving no visible strealdng. Cost Per Quarter: 31 g� o • ff.. 2:g• Interior Glass: Wash all interior -building windows leaving no visible strealdn . Cost Per Quarter: S) MINI AND VERTICLE BLINDS Schedule For City of Vernon city HanFragnancv City Hall i Floor Basement Hall 2nd and 3'a Floors 7 days per week Start Time 5:30pm — 4:00am _C�tY Petralli Building: Monday Thursday 5 30pm 4.00am Pdrelli Building . Fetrellr Loading Dock Monday — Friday Monday 5:30pm — 4:00am. . Light .and Power: —Friday 8 30am 11 30a Office Areas, Restrooms 7 days per week 5:30pm — 4:00am tion: l"Floor tad Floor Monday - Friday 5:3 — 4:00am 5:30pm — . MARCH 300 2006 PROPOM DWDWG SM 9DULE CrI"Y t3F VKR140N CITY RALL AND RELATED FAC1i, city HaQ, Est 9,800Elm 3 4947.50 ChYRAU Samd 27,600 $ 5,510.00 City Hail TWrd 90250 $ 4852.50 $Us�gess 2Q,� � DQVQlopnnew COW - First N/A 20,000 $Davel $ix8inrtis+s S N/A lqwr MaDmi 5,330 $ 8ton Tixat N/A Ganautton goon - Second N/A Submitbed by: CAM Services, Inc. Address: 5"4 seiMUM" Dr., Culver City, CA 90290 . 5�gr�tura r Chris Flores « Monthly cost for eaoh facility is reduced by 5% for the first year only. Upon renewal gear 2), the monthly cost will revert to original proposed bid schedule of $13,647.38 r ' El(lifBtT 0 iFxirrB CITY OF VERNON j COW4UNITy SERVICES & WATER DEPARTMENT AGREEMENT CHANGE ORDER NO. SUPPLEMENT NO..- SHEET OF SHEETS PROJECT: P.O. NO. TO: CONSULTANT REQUESTED BY: SUPPORTING DOCUMENTS SERVICES AGREEMENT This AGREEMENT ("Agreement") is made, entered into and executed in duplicate originals, either copy of which may be considered and used as the original hereof for all purposes, as of this 20 day of May 2006, in the City of Vernon, County of Los Angeles, California BY AND BETWEEN 0 CITY OF VERNON, a municipal corporation, hereinafter referred to as the "City" 4305 Santa Fe Avenue Vernon, California 90058 COMMON AREA MAINTENANCE SERVICES, INC., an independent contractor, hereinafter referred to as the "Contractor" 5664 Selmaraine Drive Culver City, California 90230 RECITALS WHEREAS, the City has determined to retain the services of an independent contractor to perform janitorial services for the City of Vernon (the "Services'); and WHEREAS, Contractor has prepared a proposal dated December 22, 2005 and revised Bidding Schedule dated March 30, 2006, for the Services, copies of which are attached hereto as Exhibit A and incorporated by this reference (the "Proposal'); and WHEREAS, Contractor represents that it is qualified and capable of furnishing the labor, materials and expertise necessary to perform the Services that the City requires, as set forth in this Agreement, and is willing to do so on the terms and conditions set forth below; and WHEREAS, Contractor's cost proposal is acceptable to the City; and WHEREAS, the City desires to enter into an agreement with Contractor to provide the Services on a contract basis as defined in the terms and conditions set forth below. Page l of 17 NOW, THEREFORE, IT IS AGREED AS FOLLOWS: SECTION 1. TERM OF CONTRACT 1.01. This Agreement will become effective on July 1, 2006 and will continue in effect for a period of one (1) year or until terminated as provided in this Agreement. City shall have the option to extend this Agreement in one (1) year increments. SECTION 2. DEFINITION OF TERMS 2.01. Whenever used in the Agreement, the following terms shall mean: A. "Agreement" shall mean that formally executed Services Agreement or Contract which includes the Contract Documents attached. The Agreement constitutes the entire Agreement between the parties relating to its subject matter. B. "City" shall mean the City of Vernon, California, the entity which has executed the Agreement and, where applicable, its affiliated companies, and its officers, directors, employees, representatives and agents. C. "Contractor" shall mean Common Area Maintenance Services, Inc. and, where applicable, its affiliated companies, and its officers, directors, employees, representatives and agents. D "Contract Documents" shall include any inquiry, invitation to bid, or proposal which may have, but not necessarily, preceded execution of the Agreement, and including the General Provisions and all exhibits and schedules attached to the Agreement and all plans and specifications identified in the Contract Documents. E. "Contract Price" shall mean the compensation set forth or provided for in Sections 4.01 of this Agreement. Whether it expressly provides for the reimbursement of costs incurred by Contractor or simply for the payment of a lump sum of money, it is intended to be the full and complete payment for satisfactory completion of the work and, unless otherwise stated, to cover all costs whether for materials, equipment, tools, labor, services and taxes and all overhead, rentals and profit or fee, if any. F. "General Provisions" or "General Conditions" shall mean the General Provisions as set forth in this Agreement. G. "Premises" shall mean the physical premises under City's control or ownership where Work hereunder is to be performed. Page 2 of 17 H. "Proprietary Information" and "Confidential Information" shall mean all information, whether written or oral, which Contractor acquires from, through or on behalf of City, directly or indirectly, or which arises out of the Work, concerning the Work or proprietary processes involved in the Work including, without limitation, information concerning past, present or future business plans of City, information about the operations of City's Premises, and other City information or know-how obtained during the work, except information falling into any of the following categories: 1. Information which, at the time of disclosure hereunder, is in the public domain; 2. Information which, after disclosure hereunder, enters the public domain, except where such entry is the result of Contractor's, or any entity within Contractor's control, breach of this Agreement; 3. Information which, prior to disclosure hereunder, was already in Contractor's possession without limitation regarding disclosure to others; or 4. Information which, subsequent to disclosure hereunder, is obtained by Contractor from a third party who is lawfully in possession of such information and not subject to a contractual or fiduciary relationship to City with respect to said information and who does not require Contractor to agree to refrain from disclosing such information to others. I. "Subcontractor" shall mean any first or lower -tier subcontractor and its employees, representatives, agents, subcontractors or other personnel who have been approved in the manner required by this Agreement. J. "Work" or "Services" shall mean the services performed by Contractor as more specifically delineated in Section 3 below. SECTION 3. SERVICES TO BE PERFORMED BY CONTRACTOR Specific Services 3.01. Contractor agrees to perform janitorial services for the City of Vernon. The Contractor's Services are more specifically described in the Proposal attached hereto as Exhibit "A" and incorporated herein by this reference. Page 3 of 17 Change of Services 3.02. City may at any time, by written change order executed by the City, make changes to extend the work duration and total compensation of Contractor's Work. Changes in the scope of work, or duties and obligations, shall be authorized only by the City. 3.03. City may make changes by increasing, reducing or deviating from the requirements of the scope of Work. A form of Change Order is set forth in Exhibit B attached hereto and incorporated by reference. Timing of Services 3.04. Contractor's Services shall commence upon the execution of this Agreement by both parties and shall continue for a period of one (1) year unless this Agreement is otherwise terminated according to Section 6 of this Agreement or extended upon written agreement of both parties to this Agreement. Method of Performing Services 3.05. Contractor will determine the method, details, and means of performing the above - described Services. Status of Contractor 3.06. Contractor enters into this Agreement, and will remain throughout the term of this Agreement, as an independent contractor. Contractor agrees that it is not and will not become an employee, partner, agent, or principal of City while this Agreement is in effect. Contractor agrees it is not entitled to the rights or benefits afforded to City's employees, including disability or unemployment insurance, workers' compensation, medical insurance, sick leave, or any other employment benefit. Contractor is responsible for providing, at its own expense, disability, unemployment, and other insurance, worker's compensation, training, permits, and licenses for itself and for its employees and subcontractors. Contractor shall have complete and sole control over its employees, the details of the Services and methods by which the Services are accomplished, it being understood that City is interested only in the results to be obtained by Contractor. 3.07. Contractor has no authority to enter contracts or agreements on behalf of City. This Agreement does not create a partnership or joint venture between the parties. Page 4 of 17 Payment of Taxes 3.08. Contractor is responsible for paying when due all income taxes, including estimated taxes, incurred as a result of the compensation paid by City to the Contractor for Services under this Agreement. Contractor agrees to indemnify City for any claims, costs, losses, fees, penalties, interest, or damages suffered by City resulting from Contractor's failure to comply with this provision. 3.09. Payroll taxes including federal, state and local taxes shall not be withheld or paid by City on behalf of Contractor or for the employees of the Contractor. Contractor shall not be treated as an employee with respect to the Services performed hereunder for federal or state tax purposes. Contractor shall be responsible to pay taxes mandated by law. 3.10. Since Contractor is not an employee of City, Contractor is not eligible for and shall not participate in any employee benefit of City, including pension, health or other fringe benefits. SECTION 4. COMPENSATION 4.01. In consideration for the Services to be performed by Contractor, described in Paragraph 3.01, City agrees to pay Contractor the amount of Twelve Thousand Nine Hundred Ninety Seven and 50/100 Dollars ($12,997.50) per month for each month this Agreement is in effect and Contractor provides the Services ("Contract Price"). Entire Compensation 4.02. The Contract Price is full and complete compensation, and constitutes the entire compensation due Contractor for the Services and any and all of Contractor's obligations hereunder. The Contract Price includes without limitation compensation for applicable taxes, customs duties, fees, overheads, profit, travel time to and from the Premises and all other direct and indirect costs incurred or to be incurred by Contractor hereunder. The Contract Price set forth above is not subject to escalation for any reason, except as expressly provided for in this Agreement. No adjustments in compensation shall be made as a result of changes in the value of any currency. The Contract price shall only be adjusted by formal, written Change Order or amendment to this Agreement. If the City opts to extend the term of this Agreement, City agrees to pay Contractor the amount of Thirteen Thousand Six Hundred Forty Seven and 38/100 Dollars ($13,647.38) per month for each month this Agreement is in effect and Contractor provides the Services ("New Contract Price"). Page 5 of 17 Payment of Compensation 4.03. For Services rendered under Paragraph 3.01 of this Agreement, Contractor shall be entitled to receive monthly payments. Contractor shall submit to City a monthly invoice and statement of Services, prepared in accordance with City requirements, by the fifteenth (15`h) of each month, for the prior calendar month's completed Work. City will make payments to Contractor within thirty (30) days after acceptance and approval of the invoice received from Contractor. 4.04. Contractor shall be responsible for paying any subcontractors used in the performance of this Agreement. Subcontractors shall not bill the City directly. Expenses 4.05. City shall not be liable to Contractor for any expenses paid or incurred by Contractor. Expenses may only be billed if advance written approval has been obtained from the City. Compensation for Changes 4.06. The compensation due Contractor, or the credit due City, for changes may not be established verbally, and shall be established by a written change order signed by City as described in Sections 3.02 and 3.03 of this Agreement. Compensation adjustments in each such change order shall be established by one or more of the following bases, as determined by City: (a) a lump sum price to be negotiated between the parties; or (b) Work unit rates to be negotiated between the parties. Once established, the amount of the compensation due Contractor or credit due City for a change shall not be subject to adjustment for any reason, including changes in the value of any currency. SECTION 5. OBLIGATIONS OF THE PARTIES 5.01. Contractor is responsible for meeting all conditions of this Agreement and City Standards & Details for all Work performed. Substandard Work, as determined solely by the City, shall be redone at the expense of the Contractor. 5.02. Contractor is responsible for damage resulting from performing the Services. 5.03. Contractor will perform the services under this Agreement on City's Premises during regular business hours or as directed by City. Page 6 of 17 Tools, Materials, and Equipment 5.04. Contractor will supply all tools, materials, supplies and equipment required to perform the Services under this Agreement. Liability Insurance 5.05. Contractor and its subcontractor(s), if any, shall, prior to commencement of any Work and for the duration of this Agreement, obtain and maintain at its own expense, those minimum levels of insurance coverage as set forth below. Prior to commencing Work hereunder, Contractor shall provide the City with proof of insurance providing and maintaining the coverages and endorsements set forth below. Said proof of insurance shall also provide that said policy or policies shall not be canceled or materially reduced in coverage without giving at least thirty (30) days prior written notice to the City. 5.06. The insurance coverage as listed herein shall be properly endorsed to include those contractual obligations which may be identified further within this Agreement and shall be endorsed to provide City all the rights and privileges of an additional insured. 5.07. Contractor shall cause its insurers to issue, including but not limited to, Certificates of Insurance or, upon request, certified copies of the insurance policies evidencing that the coverages and policy endorsements required under this Agreement, are maintained in force. 5.08. Contractor shall ensure its subcontractor(s), if any, maintain those insurance requirements as specified in this Agreement and that the City is endorsed as additional insured(s) on all required Contractor insurance coverages. Contractor and its subcontractor(s), if any, shall maintain in effect the following minimum insurance coverages on an Occurrence Form Policy: A. Workers Compensation within the statutory limits, including occupational illness or disease coverage in accordance with the laws of the nation, state, territory, or province exercising jurisdiction over the Contractor's employees. Workers Compensation and Employers Liability Insurance shall have a minimum limit of $1,000,000 per occurrence. Contractor further agrees to hold harmless and indemnify City for any and all claims arising out of an injury, disability, or death of any of Contractor's employees or agents. B. Comprehensive General Liability Insurance, including, but not limited to, Contractual Liability, Products and Completed Operations Liability, Broad Form Property Damage and Bodily Injury Liability, and Explosion, Collapse and Underground Liability, with a minimum combined single limit of $1,000,000 per occurrence. Page 7 of 17 C. Comprehensive Automobile Insurance, including, but not limited to, all owned, non -owned or hired vehicles with a minimum combined single limit of $1,000,000 per occurrence for bodily injury and property damage. D. Excess Liability Insurance with limits of $1,000,000. Such evidence of insurance can either be through the primary insurance coverages or through an excess policy. Such insurance shall at all times be on an occurrence form and provide policy conditions as broad as those required in the primary insurance. 5.09. Contractor agrees to provide insurance in the amounts and forms specified above. Contractor shall submit to the City documentation indicating compliance with these minimum requirements no less than one (1) day prior to the beginning of performance under this Agreement. Contractor shall not commence performance of its Work under this Agreement until the above insurance has been obtained and proof of insurance has been filed with and approved by the City. 5.10. Contractor shall not permit a subcontractor or vendor to perform work on City premises unless and until a certificate of insurance is obtained showing that such subcontractor or vendor has worker's compensation coverage. If Contractor employs subcontractors as part of the Services rendered, Contractor's protective coverage is required. Contractor may include all subcontractors as insureds under its own policy or shall furnish separate insurance for each subcontractor, meeting the requirements set forth above. Representations 5.11. To the fullest extent permitted by law, Contractor shall defend, indemnify and hold harmless City and its elected officials, officers, agents and employees from all claims, suits, actions, demands, damages, liabilities, expenses, judgments, settlements, and penalties, losses, fines, and all costs and expenses incurred in connection therewith, including reasonable attorney's fees and all costs of defense, arising out of or attributable to the negligent or wrongful acts of Contractor or its employees or agents under this Agreement, except to the extent arising from or caused by the sole negligence or willful misconduct of the City, its officers, agents or employees. The terms of this indemnity shall survive the termination of this Agreement. The obligations in this Paragraph are in addition to Contractor's duty to provide insurance and shall not be limited by any limitation on the amount or type of insurance coverage carried by Contractor. 5.12. Contractor and City represent that each has read and understands the Agreement and Contract Documents. The Contractor represents it understands the City's regulations concerning Premises access, badges, parking, security, safety, fire, prohibited drugs and alcohol, and smoking and other rules, and that Contractor has visited Premises where the Work is to be done and is familiar with the local conditions under which it is to be done. Contractor also represents that it is experienced in performing and competent and qualified to perform the kind of tasks or assignments included in the Work and employs Page 8 of 17 or has available for employment in sufficient numbers all unskilled, skilled, administrative, supervisory, professional and managerial or other personnel required to perform the Work as required by this Agreement. 5.13. Contractor represents that it has the qualifications and skills necessary to perform the Work under this Agreement in a competent, professional manner, without the advice or direction of City. This means Contractor is able to fulfill the requirements of this Agreement. Failure to perform all the Services required under this Agreement constitutes a material breach of the Agreement. Contractor has complete and sole discretion for the manner in which the Work under this Agreement will be performed. 5.14. Contractor declares and states that it has complied with and will continue to comply with all federal, state and local laws regarding business permits and licenses that may be required to carry out the Services to be performed under this Agreement. 5.15. Contractor agrees to indemnify, defend, and hold City free and harmless from all claims, demands, losses, costs, expenses, obligations, liabilities, damages, recoveries and deficiencies, including interest, penalties, attorney's fees and costs, that City may incur as a result of a breach by Contractor of any representation or provision contained in this Agreement or any negligent or intentional acts or omissions by Contractor, it subcontractors, agents, and employees. 5.16. Contractor's rights under this Agreement may not be.assigned nor may its duties be delegated or subcontracted without the prior written consent of City. Any assignment or delegation or subcontract in violation of this Section shall, at City's sole discretion, be void. Consent by City shall not relieve Contractor of responsibility for performance of Contractor's obligations hereunder. City may assign all or any part of this Agreement at any time effective immediately upon written notification to Contractor. Work Injury 5.17. The treatment and care of injuries sustained by Contractor's employees, subcontractors, agents, representatives or other personnel shall be and remain the responsibility of Contractor. City's first aid facilities, if any, however, will be made available to Contractor's employees in emergency cases which are the direct result of accidents occurring on the Premises. City shall incur no liability for, and Contractor hereby agrees to indemnify City against, any causes of action, claim, liability or costs, including attorney's fees, arising in whole or part out of the furnishing of such first aid or assistance to Contractor's employees, subcontractors, agents, representatives or other personnel, or out of the failure to famish such facilities or assistance. Page 9 of 17 Records, Inspection and Audit 5.18. During the course of Work being performed, Contractor and any of its subcontractors, shall maintain and retain, not less than three (3) years after completion thereof, complete and accurate records of the Contractor's costs which are chargeable to the City under this Agreement. City or its designated, authorized representatives, shall have the right during this three (3) year period, upon written reasonable notice, to inspect and audit those records. Such records to be maintained and retained by the Contractor shall include: (a) payroll record accounting for the Contractor's employees working full or part time on the Work; (b) invoices for purchases, receiving and issuing documents, and all the other unit - inventory records for the Contractor's stores, stock or capital items; (c) paid invoices and canceled checks for material purchased and for the subcontractor's and any other third parties' charges; and (d) any other documentation City deems necessary to support costs and charges under this Agreement. Corporate Conduct 5.19. Contractor, its employees, agents or representatives shall not offer or give to an officer, official or employee of City, gifts, entertainment, payments, loans or other gratuities to influence the award of a contract or obtain favorable treatment under this Agreement or any other contract. Standard of Care 5.20. Contractor agrees that all services provided will be conducted by the principal and competent staff members, if any, under the supervision of the principal, and that services will be performed and rendered diligently. Contractor represents that it has, or shall secure, at its own expense, all personnel required to perform Contractor's Services under this Agreement, but at all times shall be responsible for the Services of such personnel. Contractor may not employ any subcontractor without the prior written approval of the City. Indemnity Process 5.21. The City shall notify Contractor in writing of any suits, claims or demands covered by any indemnity contained in this Agreement. Promptly after receipt of such notice, Contractor shall assume the defense of such claim with counsel reasonably satisfactory to City. If Contractor fails, within a reasonable time after receipt of such notice, to assume the defense with counsel reasonably satisfactory to City, or if, in the reasonable judgment of City, a direct or indirect conflict of interest exists between the parties with respect to the claim, or if in the sole judgment of City the assumption and conduct of the defense by Contractor would materially and adversely affect City in any manner or prejudice its ability to conduct a successful defense, then the City shall have the right to undertake the defense, compromise and settlement of such claim for the account and at the expense of Page 10 of 17 Contractor. Notwithstanding the above, if the City in its sole discretion so elects, City may also participate in the defense of such actions by employing counsel at its expense, without waiving the Contractor's obligations to indemnify or defend. Contractor shall not settle or compromise any claim or consent to the entry of any judgment without the prior written consent of the City and without an unconditional release of all liability by each claimant or plaintiff to the City. Treatment of Confidential and Proprietary Information 5.22. For ten (10) years after the effective date of this Agreement, Contractor shall refrain from using any Confidential or Proprietary Information except in connection with the Work or from disclosing it to any third party other than to employees of Contractor who require it in performance of the Work and except to such other third persons as City may authorize in writing. If disclosure to such an employee or to other third persons is so authorized, Contractor shall enter into with said party a confidentiality agreement containing provisions with respect to use and disclosure of Proprietary Information substantially the same as those contained in this Agreement. 5.23. Contractor shall take reasonable precautions to safeguard any documents containing Proprietary Information which City may supply to Contractor hereunder. Contractor may copy, in whole or part, such documents to the extent necessary for the performance of the Work, and Contractor shall return to City upon the completion of the Work or request by City all such documents and copies. Compliance with Authority 5.24. Contractor shall comply with all laws, regulations, executive orders and other applicable requirements of any governmental agencies having jurisdiction including the Fair Labor Standards Act, the Occupational Safety and Health Act and all those relating in any way to employment practices and protection of the environment. Contractor shall not discriminate against any employee or any applicant for employment for reasons of race, color, creed, religion, sex, sexual preference, age or national origin. 5.25. Contractor shall make timely payment of all employment taxes and of all social security and other contributions of every kind required to be made with respect to or measured by the wages and salaries of persons employed by Contractor. 5.26. Contractor shall indemnify City against, and hold City harmless from, any liability or loss including liability or loss from fines or penalties arising out of Contractor's failure to perform the obligations imposed upon it by Sections 5.24 and 5.25 of the Agreement. Page 1 l of 17 Progress Reports 5.27. Contractor shall meet with City staff, upon City's request, or as needed, in order to provide reports or information concerning the Services being performed by Contractor under this Agreement. SECTION 6. TERMINATION OF AGREEMENT 6.01. Unless otherwise terminated as provided in this Section, this Agreement will continue in effect for a period of one (1) year after the effective date of this Agreement, unless otherwise extended according to the terms and conditions set forth in this Agreement. Non -Default Termination 6.02. City, at its sole discretion, may terminate this Agreement upon thirty (30) days written Notice to Contractor and such termination shall be effective in the manner specified in such Notice and shall be without prejudice to any claim that either party may have against the other. During the thirty (30) day period after such notice is sent, the parties shall continue to act toward each other in good faith. 6.03. In the event of any such termination, in full and complete settlement for the termination of the Work, City shall pay Contractor for those Services performed prior to the date of delivery of the termination notice, plus compensation for (i) necessary Work performed during the notice period and authorized in the termination notice, and (ii) all costs reasonably and necessarily incurred by Contractor directly attributable to termination which could not reasonably have been avoided and for which Contractor is not otherwise compensated that are incurred through the date of termination and effectuating the termination ("Termination Expenses"). Termination Expenses shall not include lost profits, lost opportunities, consequential damages, or the like. In no event shall total payment exceed the Contract Price. Termination on Occurrence of Stated Events 6.04. This Agreement will terminate automatically on the occurrence of any of the following events: A. Bankruptcy or insolvency of either party; or B. Sale of the Contractor; or C. Assignment of this Agreement by Contractor without City's written consent. Page 12 of 17 Termination for Default 6.05. If Contractor defaults in the performance of this Agreement or materially breaches any of its provisions, City may terminate this Agreement by giving written notification to Contractor. Termination will take effect immediately on receipt of notice by the breaching party or three (3) days after mailing of notice, whichever occurs first. For the purposes of this paragraph, material breach of this Agreement includes, but is not limited to, the following: A. Contractor's failure to complete the Work specified in Paragraph 3.01 of this Agreement; or B. Contractor's material breach of any representation or provision contained in Section Five (5) of this Agreement. 6.06. The waiver by either party of a breach or default by the other party shall not be deemed a waiver of any different or later breach; nor shall any delay or omission by either party to exercise any right it may have hereunder operate as a waiver of such right. The failure of either party to this Agreement to exercise any of its rights under this Agreement does not constitute a breach thereof and shall not be deemed to be a waiver of such rights or a waiver of any subsequent breach. 6.07. In the event of any termination of this Agreement or reduction in the scope of the Work, Contractor shall not be entitled to damages for loss of profits for the unexecuted portion of the Work or any other damages because of such termination or reduction. SECTION 7. GENERAL PROVISIONS Notices 7.01. All notices, approvals, consents and other communications between the parties shall be in writing, and shall be sent by fax or by certified mail (return receipt requested) to the respective addresses set forth below, or at such other address as may be furnished by either party to the other in writing. Faxed notices, confirmed by copy thereof, shall be deemed communicated as of the day the facsimile was sent. Mailed notices will be deemed communicated as of the day of receipt or the third (3'd) day after mailing, whichever occurs first. Page 13 of 17 Contractor: Common Area Maintenance Services, Inc. Attn: Chris Flores, Account Executive 5664 Selmaraine Drive Culver CA 90230 City: City of Vernon Attn: Bruce V. Malkenhorst, Jr., Acting City Clerk 4305 Santa Fe Avenue Vernon, CA 90058 Fax: 310-390-8059 Fax: 323-826-1438 Telephone: 800-576-3050 Telephone: 323-583-8811 ext 260 Entire Agreement of the Parties 7.02. This Agreement supersedes any and all agreements, either oral or written, between the parties with respect to the rendering of Services by Contractor for City and contains all of the representations, covenants, and agreements between the parties with respect to the subject matter of this Agreement and the rendering of those Services. Each party to this Agreement acknowledges that no representations, inducements, promises, or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not contained in this Agreement, and that no other agreement, statement, or promise not contained in this Agreement or a subsequent amendment or change order shall be valid or binding. No amendment or change in the provisions of this Agreement shall be made, except in a formal written amendment signed by Contractor and an authorized representative of the City, or in a written change order. Contractor expressly waives all claims for compensation based upon quantum merit, implied contract or oral contract. Each party represents and warrants that it has read and fully familiarized itself with this Agreement, and that such party has been fully authorized to sign this Agreement. 7.03. This Agreement shall be comprised of these included provisions, together with Exhibits A and B, which are all attached. In the event of conflict between this Agreement and any of the exhibits, including the Proposal, this Agreement shall prevail. Partial Invalidity 7.04. If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions will continue in full force and effect without being impaired or invalidated in any way. Law and Arbitration 7.05. All disputes arising out of or related to this Agreement, the conduct of either party in connection with this Agreement, and the relationship and rights of the parties in Page 14 of 17 connection with this Agreement, whether characterized as breach of contract, tort, or otherwise (except for those requesting injunctive relief) shall be determined by binding arbitration in accordance with the terms of this Section. The submittal of all matters to arbitration in accordance with the terms of this Section is the sole and exclusive method, means and procedure to resolve any and all claims, disputes or disagreements arising under this Agreement, except for claims by either party which seek injunctive relief, which claims shall be resolved by suit filed in the Superior Court of Los Angeles County, California, the decision of which court shall be subject to appeal pursuant to applicable law. The parties hereby irrevocably waive any and all rights to the contrary and shall at all times conduct themselves in accordance with the terms of this Section, relying on arbitration as the sole means of resolution of disputes. Arbitration of all matters required to be arbitrated hereunder shall take place before a panel of three retired judges of the Superior Court of the State of California (the "Arbitrators") under the auspices of Judicial Arbitration & Mediation Services, Inc. ("JAMS"). Such arbitration shall be initiated by the parties, or either of them, within ten (10) calendar days after either party sends notice of a demand to arbitrate (the "Arbitration Notice") to the other party and to JAMS. The Arbitration Notice shall contain a description of the subject matter of the arbitration, the dispute with respect thereto, the amount involved, if any, and the remedy or determination sought. Each party shall select a retired judge from the JAMS panel, and the two selected judges shall mutually agree on the third retired judge from the JAMS panel. If one of the parties does not select a retired judge from the JAMS panel within fourteen (14) calendar days after receipt of the Arbitration Notice, JAMS will select the second judge, and the judge selected by JAMS and the judge selected by the other party will select the third judge for the panel. The third judge is to be selected within ten (10) calendar days following the selection of the first two judges. The three judges will together serve as the Arbitrators. The arbitration shall be conducted in Los Angeles, California. Any party may be represented by counsel and/or other authorized representative. In rendering a decision(s), the Arbitrators shall determine the rights and obligations of the parties according to the substantive and procedural laws of the State of California and the terms of this Agreement. The decision of the Arbitrators shall be based on the evidence introduced at the hearing and accompanied by a written statement of decision as to each of the principal controverted issues. The agreement of two of the three Arbitrators as to the resolution of the dispute shall be a conclusive resolution. The Arbitrators shall deliver the written decision to the parties within thirty (30) calendar days following the date of the selection of the last of the Arbitrators. The decision shall be conclusive and binding, and it may thereafter be confirmed as a judgment by the Superior Court of the State of California, subject only to challenge on the grounds set forth in the California Codeof Civil Procedure Section 1286.2. The validity and enforceability of the decision of the Arbitrators is to be determined exclusively by the California courts. Attorney's Fees 7.06. In the event a dispute, claim or litigation arises regarding this Agreement, the prevailing party shall be entitled to reimbursement for reasonable attorneys' fees and actual costs, Page 15 of 17 which may be set by the arbitrators and/or court in the same action or in a separate action brought for that purpose, in addition to any other relief which is obtained. 7.07. Neither party shall be considered in default in any of its obligations under this Agreement when a failure of performance shall be due to an uncontrollable force. The term "uncontrollable force" shall mean any cause beyond the control of the party affected, including, but not restricted to, flood, earthquake, storm, fire, lightning, epidemic, war, riot, civil disturbance or disobedience, federal, state, or municipal action, statute, ordinance, or regulation, embargoes of the United States Government or any other government, which by exercise of due diligence such party could not reasonably have been expected to avoid and by exercise of due diligence has been unable to overcome. Either party rendered unable to fulfill any of its obligations under this Agreement by reason of an uncontrollable force shall give written notice within five (5) business days of such fact to the other party and shall exercise due diligence to remove such inability with all reasonable dispatch. 7.08. The captions used in this Agreement are for convenience only and shall in no way define, limit or describe the scope or intent of the Agreement or any part thereof. Page 16 of 17 IN WITNESS WHEREOF, the parties have executed the Agreement on the dates shown below. City: Executed at �j.�rrz.. , California, on 2006. City of Vernon eonis C. Malburg, Aayor ATTES .I APPROVED AS TO FORM: Bruce M nhorst, Jr., Acting City Clerk Eric T. Fresch, ity Attey Contractor: Commo tenance Services, Inc. Name: 2oyio 4 Title: Date: Page 17 of 17 Name: g,�n E.45W Title• Date: Lkmw 1721401 December 22, 2005 Mr. Scott Rigg City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 RE: Request for Proposal Janitorial Services Dear Scott, Thank you for giving us the opportunity to bid on the Janitorial Services for the City of Vernon. We look forward to the competitive process and hope to be. the successful bidder. We provide services in keeping with the intent of the specifications and guidelines of the Community Janitorial Services. Our janitorial maintenance division will include the supervision/management team needed for this type of project, rest room clean up, dusting carpet cleaning and all other scopes of work detailed in the RFP. We also intend to include weekly checklists and weekly and/or bi-weekly meetings with a City of Vernon representative. We look forward to taking care of the multiple sites on an on -going basis in order to provide professional finish results you, the administration, the Police Department and all other employees and guest of Vernon can be proud of. We look forward to being the successful contractor in the proposal selection process. Sincerely,. CAM Services Inc. Chris Flores Cmnrnm► Arta Mainumna 5664 Selmaraine Drive Culver City, CA 90230 800 57&300 Fax 310 390-8059 "w CarnServices com Landscaping * Parking Lot Sweeping Steam CSeaning .• Janitorial a Day Pbtw, M Q nnmrcdgnM a Commercial Painting A frnfierly.-magaf f wrix aaL" . Liana fn1401 CORPORATE CAPABILITY Common Area Maintenance Services, Inc. dba CAM Services began operations in 1987 and incorporated in California in 1989. Its place of business is 5664 Selmaraine Dr., Culver City, California, 90230. CAM Services provides the following maintenance services to commercial, private, federal, state, county and municipal entities throughout Southern California: Janitorial Day Porter Landscaping Steam Cleaning Lot Sweeping General Construction David A. Herrera is the President; Chris Flores is the Account Executive to the City of Vernon; Ignacio Garay is the Janitorial Operations Manager; and Gardy Brill is the company controller. CAM Services' Federal Tax ID#: 95-4223104. Corporate Charter Number 1461936. CAM Services employs a customer -centric approach to its operations ensuring customer satisfaction is consistently achieved. The key underlying elements of this approach are: 1) Recruitment and training of top held and management personnel; 2) Keen understanding of Industry trends, technologies, the marketplace and our clientele; and, 3) A flat organizational structure allowing for open lines of communication at . all levels with an emphasis on frequent communication with clientele. CAM Services operates on a 24/7, 365-day year basis. It employs the latest communication technologies to ensure that all phases of contract work are carried out safely, efficiently and effectively. 0mmnAn-t M unkwxa 56" Selmanaae Urk Culm City, CA 90230 800 576-3050 . F= 310 39"059 www.CarnSerA=.com P B 4 Puking Lota S Liawa ag Jankorial • ENV hoir + CAnatructionm a CaMMCU iai Painting A p-pero mowprifiwrim wl Liana #721401 ACCEPTANCE of CONDITIONS CAM Services understands and accepts all terms and conditions listed in the, "The City of Vernon's RFP dated October of 2005 — City of Vernon Request for Proposal Janitorial .Services." At this time, CAM Services is not submitting any exceptions to the contract or contract documents. Comm AwaMaevtaname 5"4 Shcm*rww 0dw Calva City, CA 90230 800 576-3050 ;Fu 310 390-8059 www.CwnSavke&c0m Lmad ing . Patekieg Lot a steam Clewing r janitorial a DOT Porm • cvrolu do>ytl'T'l Commerdd Unting A p rpeny manag"I fawrix tod licma #721401 WORK STATEMENT AND QUALITY CONTROL PLAN CAM Services has designed a Quality Control Plan to ensure the best service possible for our customers and their properties. This plan will be employed to the fullest extent possible to ensure that our methods and techniques are in direct correlation with the requirements of the City of Vernon. CAM Services is dedicated to the City of Vernon's objective of obtaining a professional work product on a consistent, effective and.cost-efficient basis. Properties are serviced by our expert and professionally trained service crews on a regular basis according to the contractual scope of work, and are inspected by our experienced Area Supervisors, Division Managers and Account Executives on a regular basis, no less than weekly, to ensure total customer satisfaction. Site inspection reports are submitted weekly by our service crews to their Area Supervisor, who in turn will address any problems or issues as these arise. Day- to-day maintenance issues are usually dealt with efficiently and effectively at this level; however, if the deed arises, the responsible Division Manager and/or Account Executive may be briefed and their client counterpart will be consulted accordingly. Job walks, with our client counterparts, are encouraged and recommended no less than monthly. At all times,. it is the goal of CAM Services' janitorial operations division to maintain a high and open level of communication with its clients. This commitment to communication is evidenced by the high volume of correspondence between CAM Services, in addition to the use of advanced communication equipment such as cellular phones, alpha -numeric pagers, field radlos and our 800 telephone number which allows CAM Services to offer 24- hour response to our clients, seven days per week. CAM Services ensures a high maintenance standard for our clients' properties through use of a Quality ControllSlte Visit Checklist and a Quality Control Plan (attached). Accounting and Billing WOOING for contracted monthly services are generated and mailed on or about the 201' of the month of service and are due upon receipt. Late invoices will be subject to late charges in the maximum amount that is allowed bylaw. Common Ana Maintenance 5664 SeIn arsine Drive. Culver City, CA 90230 800 576.3050 Fix 310 390-8059 wv�w Cam&rvices.com PihB a i3 Lot .a Sv*m a Ja�utorial a pay Porter a CoalwacdonM a Comm rrW Each client location will be coded according to CAM Services' internal coding system, e.g., VERNON01, unless client provides or request that an alternate system be used. Invoices for extra work will be submitted separately from the monthly service . Invoice and will be detailed In their explanation of work completed.. Each extra work invoice will list a CAM Services work order number and supporting client Information, such as a purchase order (PO) or similar convention, used for extra work requisitions. . Human Resources Strate4v CAM Services recognizes the value and importance of its most important asset its workforce. Therefore, CAM Services' human resource strategy is to provide a framework for the procurement and continued employment of the very best talent to ensure the mutual prosperity of both the -company and its employees. Recruitment Many of our valued employees are or have been referred to us by word of mouth, in-house referrals by employees within our organization, newspaper ads, state employment agencies, religious affiliations and colleges. Application and pre- . employment screening consent forms are filled -out and kept on file. DMV records and background checks are performed as required. And we fully comply with Displaced Janitors Opportunity Act, S.B. 20. Our Human Resources department performs -past employment and document verification, and checks for required certificates and employment eligibility. It also updates and re -verifies same. CAM Services is an equal opportunity employer and does not discriminate. based on sex, race, color, ancestry, religious beliefs, creed or national origin. Training Post job interview and follow-up, upon acceptance of employment, a meeting with the assigned supervisor takes place. The new employee is trained to the company culture, as well as all rules, regulations and procedures. A major part of this training is contained within the CAM Services handbook, which serves as the foundation of the employee -employer relationship. Orientation, job analysis and training begin soon after. During training, emphasis Is stressed on safety and injury prevention. After placement, on the job training, scope of work and work plan are reviewed to maximize man-hour productivity and job skill knowledge. This is a continuing process, which is emphasized early r on during the first ninety days of employment, then updated and reviewed no less than monthly. EmRloyge Retention Employee retention is a key objective of CAM Services, To encourage employee health and happiness, a comprehensive compensation package is offered, which includes: Better than or equal to Industry pay scale and employee benefits, such as a health plan, paid vacation and paid sick days. Our"open door policy" is appreciated by employees and management alike. Retention saves time and money for both our clients and our company. Job Performance Evaluation The Employee Performance Appraisal form is used to objectify and evaluate employee performance. It Is* performed no less than annually and is reviewed and discussed by the employee and his supervisor. Results are tied to increased job requirements, promotions and compensation -increases. Informal performance reviews are conducted quarterly to provide valuable feedback to the employee which is used to alter his performance and reach his objectives for the annual review. CAM Services conducts an exit interview upon termination of employment. Safe CAM Services has written an Injury and Illness Prevention Plan OIPP Star Bill 198) which complies with Cal -OSHA requirements and for worker safety training and Instruction for hazardous materials handling. Both IIPP and MSDS books will be kept on site in the janitorial room(s). Our employees meet monthly for safety -and equipment handling instruction, which is a cost effective method and instrumental in accident prevention. in addition, our hew employees are given Code of Safe Practices and Safety Training as part of their on the job training. APmFh'h managw 1 tmLsm Liana #r721401 STAFF QUALIFICATIONS Oroanization C Organization chart detailing CAM Services' organization structure and key personnel who will be supporting the City of Vernon is attached. Key personnel who are managing the contract —Chris Flores and Ignacio Garay - are industry veterans with over 20 years of janitorial industry experience each. Respectively they have been with CAM Services for five and three years, and have contributed greatly to the organization's systems and overall financial health and prosperity. Each brings a dedication to customer service that is firmly related to their respective supervisors and field personnel. Kev1'_erformance Indicators CAM Services submits the following three key performance Indicators to be used to monitor its performance in regard to the services provided for the RFP: 1. Quality Control Quality Control Is defined by CAM Services ability to deliver professional services in accordance with.the specifications contained within the RFP on a consistent basis, no less than weekly. This is a reflection of CAM Services overall organizational ability to withstand strict evaluation of its performance by the client's adherence to the maintenance standards outlined in the RFP., 2. Safety Safety is defined by CAM Services'ability to provide the maintenance services within the RFP in a manner in which its employees meet all regulatory and procedural requirements, resulting In zero or minimal accidents. In the event of an accident, CAM Services' safety performance will be judged satisfactory where employee or management negligence, in accordance with CAM Services' rules, regulations and procedures can be eliminated as a cause. 3. Communication 0mmm AarsMaintmw-r 5664 Selmuaine Diive Culver City,. CA90230 80576-3050 F= 310 3W8059 www.CamSavices.com • htktul Lot SwuPkB ` Steam dkank8 ' jmkorkl • : Day 1?t►r a M. C tualoAM s Commercial Painting Communication is defined as CAM Services overall ability to interpret; both eff clentiy and effectively, the client's desired outcome as it relates to this contract. Good -communication wits Involve proper verbal and written communication to the client of its properties' condition at all times. This communication will be seamless at all levels and, above all else, clear and objective. AjovM 0m-VP*fi AvMel COMPANY REFERENCES Combined Properties Premier American FCU Mr. Brian -Miller, Khalilah Palmer Mr. Mike Crosby 9744 Wilshire Blvd., Ste # 420 19967 Prairie Street Beverly Hills, CA 90212 Chatsworth, CA 91311 (310) 205-9616 (818) 772- 4079 City of Alhambra Ms. Tara Schultz 111 S. First Street Alhambra, CA 91801 (626) 570-5011 American Multi -Cinema Mr. Denis Rediger 500 East Olive. Ave., Ste. #840 Burbank, CA 91501 (818) 842-2312 Burnham USA 1. Mr. Brian Rogers 3447 Atlantic Avenue Long Beach, CA 90807 (562) 570-3702 City of Burbank Mr. Ralph Costanzo P.O. Box 6459 Burbank, CA 91505 (818) 238-3900 x 3875 City of Manhattan Beach Mr. Juan Price General Service Manager 3621 Bell Avenue Manhattan Beach, CA 90260 (310) 802-5590 University of Southern California Property Sales and Management Ms. Kathy J. Logan 3375 S. Hoover Street Los Angeles, CA 90089 (213) 740-4895 CAM Services is contracted on over 650 properties in Southern California Class A, B, C Office Buildings, Strip Malls, Power Centers and Industrial properties Services: Janitorial, Landscaping, Parking Lot Sweeping, Steam Cleaning, Day Porter, General Consft Lion Services: TI / Painting / Commercial Handyman APVPVV maugmfi-ritc t-L tl1 Licum #721461 December 22, 2005 Mr. Scott Rigg City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 RE: Scope of Work Dear Scott, Being that CAM Services Inc. is currently contracted with the City of Vernon, we know how important it is to the City that all specifications and details take place. The Scope of Work will be conducted to the up most ability with proper supervision, skilled labor and communications with staff and the City of Vernon. Attached is the Cleaning Work and Quality Requirements detailed by the City of Vernon listed in the Request for Proposal dated October of 2005. We are adding this to our proposal for the reason that it was written with great detail and could be used as a Scope of Work for specifications and details to all areas concerned. Also attached is the proposed Schedule of work and hours as specified by the City of Vernon. If CAM Services Inc. is selected during the bidding process, we would like to set up a meeting with all representatives involved in this process and go over a detailed description of scope, schedule and any other related items. We look forward to adding the Janitorial Services to our current contract with the City of Vernon. Sincerely, CAM Services Inc. Chris Flores Common Area Maintenance 56" Se lmaraine Drive Culver City, CA 90230 800 576-3050 Fax 310 390-8059 rvww CawSen+iccs caul L=dlaPing • Lot Srepinga Steam C 6aing Janiwrid n Dar Ptxarx C46wuc lwM n Commercid Pain* r. „ JANITORIAL SERVICES REQUIRED FOR CITY HALL, POWER PLANT, LEONIS BUILDING, TRAILERS 1 & 2, BUSINESS DEVELOPMENT CENTER AND PETRELLI CLEANING WORK AND QUALITY REQUIREMENTS 1. TOILET ROOMS: (Includes private toilet rooms) A. Daily: 1) Sweep and wet moll or scrub floors utilizing a cleaner - disinfectant. SwaM3jng, Wet N4ntg3ing embbing; The floors shall be cleaned with a germicidal detergent solution and five of dirt, water streaks, mop marks, strin& gum, grease, tar, etc., and present an overall appearance of cleanliness. -All surfaces shall be dry and the corners clean. 2) Clean and sanitize all fixtures including metal and chrome surface.- water closets, urinals, washbasins, shower stalls, mirrors, waste receptacles, shelving, dispensers and wall surfaces, utilizing a germicidal detergent solution. Fixture Owning: ning: All fixtures and metal surfaces (washbasins, urinals, toilets, shower stalls; etc.) shall be clean with an approved germicidal detergent solution; there shall be no dust,spots, stains, rust, green mold, encrustation, or excess moisture. 3) Empty waste receptacles, service/supplies, paper towel, soap, toilet paper and seat cover dispensers. Empty, clean and disinfect sanitary napkin receptacles; replace soiled bags with new ones. Collect soiled bags in separate containers for disposal. Servicing: All supplies shall be provided and waste receptacles shall be emptied and sanitary napkin dispensers emptied, cleaned, disinfected and new bagsinserted. 4) Spot -Clean other Surfaces and Dust Horizontal Surfaces. Sun -C:l .artin Smudges, marks or spots shall Kaye been removed without causing unsightly discoloration. Thnrnugh �+i�g: There shall be no dust streaks. Comers, crevices, moldings and ledges shall be free of all dust. There shall be no oils, spots or smudges on dusted surfaces caused by dusting tools. When inspected with a flashlight, there shall be few traces of dust on any surface. B. Weekly: Damp Mop and Spray Buff all Resilient Floors. D min MTningand S A-- 'nffmgg: Floors shall be free of streaks, mop -strand marks and skipped areas. All walls baseboards and other surfaces shall be free of splashings and ` ' f IP markings from the equipment. The finished area should have a uniform luster. Damp wipe the full surface area of all stall -partitions, doors, counter tops, shelves, and wastepaper receptacles utilizing a multipurpose germicidal cleaner. DamT�ni. wining. All dirt, dust, water stains, spots, streaks, and smudges shall be removed from the surfaces. Prime and treat floor drains with and. approved liquid enzyme treatment to reduce odors and gas smells. . C. Monthly: Damp mop and wax all hard and resilient flooring in remaining room areas, Damp Mapping and Waxing: Damp mop and wax all hard and resilient flooring. The finished area shall have a uniform luster. Walls, baseboards and other surfaces shall be free of residue. Grout T •ins All grout lines shall be free of all stains and discoloration. D. Quarterly: .Strip and apply four coats of floor finish to resilient floors. Stripping: All old finish or wax shall. have been removed. There shall be no evidence of gum, rust, burns or scuffinarks. There shall .be no buildup in comers or crevices. Einic� Walls, baseboards and other surfaces shall be free of finish residue and marks from the equipment. Floors shall be free of streaks, mop strand marks and skipped areas. 2. ROOM CLEANING: Includes all office areas, file rooms, conference rooms, kitchens, Council Chambers, lounges, health units, and the corridor space adjacent to these areas. A. Daily: 1) Empty wastebaskets and remove trash to designated disposal area. Clean washbasins and mirrors, as necessary; supply paper towels where dispensers are provided. Clean the areas used for the collection of solid wastes. Wash or steam clean all cans used for collection of food remnants, inside and out. No chemicals or cleaners shall be used without the prior written consent of the manager. (Note: Carts and containers used for the collection and/or storage of waste material shall be of noncombustible or flame resistant construction.) Re=lahlP WaatR CollectionAll recyclable waste'disposed of in designated recycling bins throughout the buildings shall be collected and removed to an area designated by the City. 10 Lunch Rnnmsl lborougl* germa-clean lunchroom floors including tables, chairs and counter tops with approval disinfectant. Solid Waati C.nllmdan All solid wastes generated in the building shall be collected and removed to area designated for trash by the City. t Porcelain Warn V1001:ing. Washbasins shall be clean and bright; there shall be no dust, spots, stains, rust, green mold, encrustation, or excess moisture. Da�m»_Wining Mi=prg; Mirrors shall be clean and free of dirt, dust, streaks and spots, 2) Clean interior of microwaves, sinks, ovens, stoves, refrigerators and coffeepots. 3) Clean both sides of plate glass within the building: Tnterinr [:tags (`t=ing; Glass shall be clean and free of dirt, dust, streaks, watermarks, spots and grime and shall not be cloudy. Cleaners shall be non-abrasive and special care shall be taken so that glass treatments (tinting) shall not be scratched. 4) In office areas, file rooms, conference rooms, and lounge areas sweep floors, vacuum carpet and extend the sweep or vacuum to remove obvious dirt from around and under furniture. Remove gum from under desks and workstations. Vacuuming- Carpet surfaces shall be free of obvious dirt, dust and other debris. Note: For the purpose of this contract, whenever the term carpet or carpeting is used, it is intended to include wall-to-wall carpeting as well as room size rugs and area rugs. 'Rw� Floor surfaces shall be free of obvious dirt or debris. Sweep with a chemically treated mop. am ing: Available horizontal surfaces shall be free of obvious dust. Dust all blinds. Dust with a treated dust cloth all horizontal surfaces that are readily available and visibly require dusting. 5) C''TPt 'Snng- gXye buildup spillages or crusted material shall have been removed along with spots, smears and stains. Where shall be no evidence of fuzzing caused by harsh rubbing or brushing. Cleaned areas shall blend with adjacent areas of carpeting. Spot cleaning shall be done according to manufacture recommendations. 6 Damp mop lounge areas, including kitchens, and spray buff. Damp M_z►n.�,ing and Sntav R iffinx Floors shall be free of streaks, mop strand marks and skipped:areas. Walls, baseboards and other surfaces shall be fiee of splashings and markings from the equipment. The finished area shall have a uniform luster. B. Weekly: , 1) In office areas, file -rooms, libraries, conference rooms and lounge areas thoroughly dust horizontal surfaces of furniture and all wall surfaces within approximately 70 inches of the floor and vertical surfaces and -under surfaces (knee wells, chair rungs, table legs, etc.). Clean glass desktops. Vacuum all carpet. Tharongh mlGting- There shall be no dust streaks. Corners, crevices, moldings and ledges shall be free of all dust. There shall be no oils, spots or smudges on Dusted surfaces caused by dusting cycle. Thrun, Wining(Glass, D&* T W— Glass desktops shall be free of dirt, dust, streaks and spots. Thnrnngh Va_M"nming; Carpets, including comers, shall be clean and free from dust balls, dirt and other debris; nap on carpets shall lie in one direction upon completion of the vacuuming task. Sweep full floor area. Thorough Sweeni� Floors shall be clean and free of trash and foreign matter. NoAirt shall be left in corners, under furniture or behind doors. 2) Spot clean wall surfaces within. approximately 70 inches of the floor. Spot Cleaning: Smudges, marks or spots shall have been removed without causing unsightly discoloration. C. Monthly Damp mop and wax all hard and resilient flooring in remaining room areas: Pam_ nn M T,z ing and Waxing; Damp mop and wax all had and resilient flooring. The finished area shall have a uniform luster. Walls, baseboards and other surfaces shall be free of residue. TelP.n� hnnP.s: Germicide all telephones. D. Monthly: In office areas, file rooms, libraries and conference rooms. Damp wipe glass in interior office doors, partitions and bookcases. E. Quarterly: Strip and apply four coats of floor finish to all flooring. ;stripping: All old finish or wax shall have been removed.. There shall be no evidence of gum, rust burns or scuf miss. Finishing: Walls, baseboards and other surfaces shall be free of finish residue and marks from equipment. Floors shall be free of streaks, mop strand marks and skipped areas. The finished area shall have a uniform luster. F. Services to be Performed- as Required to Maintain Quality Standards: Wash, damp wipe, or provide plastic liners for wastebaskets to keep them in an acceptable condition., Cleaning W Rmhasket. • Wastebaskets shall be free of dust, debris and residue. Plastic liners shall not be torn, worn or contain residue. Wipe down and treat surfaces of wood paneling. [Meaning, Wnnd Paneling; Paneling shall be free of dirt� dust, steaks and spots. 3. MAIN ENTRANCES, MAIN LOBBIES AND MAIN CORRIDORS A. Daily: 1) Sweep bare floors and vacuum carpeted floor areas. Clean and polish metal doorknobs, push bars, lack plates, railings and other metal surfaces; clean and polish wood handrails, doors and other wood surfaces; clean spots and marks off walls, dust all surfaces within approximately 70 inches from the floor. Thnmilgh Sw aing, Floors shall be clean and free of trash and foreign matter. No dirt shall be left in cornea's, under furniture or behind doors. Tharnngh VwinnninQ- Carpets shall be clean and five from dust balls, dirt and other debris; nap on carpets shall lie in one direction upon completion of the. vacuuming task. MdW Polishing, Metal maces shall be free of smears, stains and finger marks. They shall be clean and bright and polished to a uniform luster. Wand Polishing: Wood Faces shall be clean and free of smudges and residue. Snn—� fflnin& Smudges, marks or spots shall have been removed without causing unsightly discoloration. Thnrnugh n►l�n& There shall be no dust streaks. Comers, crevices, moldings and ledges shall be free of all dust. There shall be no oils, spots or smudges on dusted surfaces caused by dusting tools. Talephnnes: Germacide public telephone. 2) Damp mop and spray buff all hard and resilient floors. • Floors shall be free of streaks, mop strands marks and skipped areas. Walls, baseboards and other surfaces shall be free of splashing and markings from the equipment. The finished area should have a uniform luster. 3) Clean both sides of entrance door glass and glass Surrounding entrance doors within reach. Glace Cleaning: All glass shall be clean and free of dirt, grime, dust, streaks, watermarks and spots and shall not be cloudy: B. Monthly: All grout lines shall be clean and free of stains and discoloration. C. Quarterly: 1) Clean and polish all door thresholds. Cleaning Thrakholds- Thresholds shall be clean and free of oil, grease, dirt and grime. Strip and apply four coats of floor finish to all hard and resilient floors. Stripping: All old finish or wax shall have been removed There shall be no evidence of gum, rust, burns or scu$'marks. Water solutions shall not be used on wood flooring. Note: Additional coats of finish may be required between this frequency in order to meet the quality dents identified in Main Entrances, daily Sec. 2. Finishing: Walls; baseboards and other surfaces shall be free of finish residue and marks from equipment. Floors shall be free of streaks, mop strand marks and skipped areas. The finished area shall have a uniform luster. 4. STAIRWAYS: A. Three Times Weekly: (Mon -Wed -Fri) i Sweep or vacuum stair landings and steps, dust railings, ledges, grilles, fire apparatus, and doors. SwaaWng at Va[!1111tYfinQ C airwave• Landings and treads shall be free of dirt, dust, and other loose foreign matter. Ihusting:- Railings, ledges, grilles, fire apparatus, and doors shall be dust free. B. Monthly: Wet mop or scrub.steps, risers and landings; clean glass surfaces and polish'bright metal and woodwork. Spot clean walls to a height of approximately 70 inches. Wet-Mqpping or Scrnhhing! Steps, risers and landings shall be clean and free of dirt, water streaks, mop marks, string, gun, grease, tar, etc., and present -an overall appearance of cleanliness. All surfaces shall be dry. and the comers clean. Cleaning (Gass)- Glass shall be clean and free of dirt, dust, streaks and spots.. . ` Bright Metal Pnlinhin$; Bright metal surfaces shall have a polished and lustrous appearance. Wand Pnlishing- Surfaces shall be free of dirt, dust, streaks and spots. Suit Cleaning: Smudges, marks, or spots shall have been removed without causing unsightly discoloration. 5: PETRELLI LOADING AREAS: (Includes platforms and docks) A. Daily: ;SSate'�" — Loading areas, entrances, steps, porches and stairs shall be clean.and free of trash, debris and foreign matter. No dirt shall be left in comers, crevices or where sweepings were picked up. T Mapong: Mop with a chemical cleanser, bringing all surfaces to a uniform luster. Spot Cleaning - Loading areas: Spot Cleaning: Spot clean all spots from cement floors by damp mopping or other means as -needed. Empty Waste Receptacles and Reinsert Trash Liners, as needed. B. Quarterly: Wet mop or scrub: Wet M, onW g and , ffihin - Area shall be clean and free of dirt, string, gum, grease, tax, 8. 9. oil spots, etc., and present an overall appearance of cleanliness. All surfaces shall be dry and the corners clean. Strip and reapply cement sealer • to all cement flooring. PASSENGER ELEVATORS: A. Daily Clean all surfaces in the interior of the car, including floor track, and polish bright metal surfaces. Clean exterior surfaces of all doors and fi=es. Vacuum carpets, damp mop and spray buff resilient floors. Duating (Interior Elevator Surfaces): All vertical and horizontal surfaces shall be clean and free of dirt and dust. Darr» Wining: Damp wipe interior and exterior elevator surfaces using a multipurpose germicidal cleaner. All surfaces shall be clean and free of finger marks and smudges. Cleaning (Mevainr flour hjrkl; Floor tracks shall be free and clean of dirt and grime including miscellaneous debris. Bright Metal Polishing- Bright metal surfaces shall have a polished and lustrous appearance. Vacuuming Elevator carpets shall be free of dustballs, dirt and other debris. i)a= h4oaW ng and = Thi Floors shall be free of streaks, mop strand marks and skipped areas. Walls, baseboards and other surfaces shall be free of splashings and markings from the equipment. The finished area should have a uniform luster. DRINIONG FOUNTAINS A. Daily: Clean drinking fountains and replenish paper cups where dispensers are provided. Cleaning Thinking Fountains- The porcelain or stainless steel surfaces shall be clean and bright, and they shall be free of dust, spots, stains and streaks. Drinking fountains shall be kept free of trash, ink, coffee grounds etc. Metal Priliahing; Metal surfaces shall have a polished *and lustrous appearance. STORAGE SPACE A. Monthly: Sweep the full floor area: 4 lbomn-2b Rw Wnsc Floors shall be clean and free of trash and foreign matter. No dirt shall be left in corners, under fivniture, or behind doors. 10. ENTRANCE AND ELEVATOR RUGS A. Every Two Months: Clean and shampoo entrance and elevator rugs as required to maintain quality standards but not less than six times a year. Rham�ing(F.ntm= and Rl .vatnr Rugs)- Rugs shallbe clean and free of.dirt, grime, stains, and excessive buildup and crusted material. 11. INTERIOR WINDOWS AND GLASS A. Quarterly: Wash interior building windows, including spandrel glass; glass over vestibule doors, and all plate glass around entrances, lobbies and vestibules. Wind w Washing- Washed glass shall be clean and fi-ee of dirt, grime, streaks and excessive moisture and shall not be cloudy. Window sashes, sills, woodwork and -other surroundings of interior glass shall be wiped free of drippings and other watermarks. 12. EXTERIOR WINDOWS Exterior windows shall be cleaned in the following months: • May • August • November 13. . MINI AND VERTICAL BLINDS A. ANNUALLY: 1) Remove from the building premises all mini and vertical blinds and wash. Blinds shall be returned and hung within 3 working days. Clean tapes and cords. Washing: Both sides of blind slats shall be clean and free of dust and water. 2) Dust or vacuum all blinds at a 6 month interval from washing cycle. Dusting: Both sides of blind slats shall be free of dust. 14. HIGH CLEANING A. Monthly: Clean surfaces and objects in the building approximately 70 inches or more from the floor. This includes but is not limited -to the wall and ceiling areas, ventilating and air conditioning outlets, transoms, clocks, ceiling moldings, tops of partitions, overhead pipes, wall fans, pictures, plaques, wallor ceiling diffusers, file cases, bookcases, lockers, etc. Damp wipe and dry high surfaces such as transoms, clock glass, picture frames and glass, smudged areas surrounding air grilles, diffusers, etc. Drapes shall be vacuumed in place. High r— h-aning,. Surfaces shall be clean and free ofdust. Where glass is present, both sides shall be clean and free of streaks. .. 15. MISCELLANEOUS REQUIREMENTS 1) Lights shall be used only in areas where and at the time when work is actually being peiformed. 2) Mechanical equipment controls for heating, ventilation, and air-con(litioning systems will not be adjusted by the workers. 3) Water faucets or.valves shall be turned off after the required usage has been accomplished. 4) Windows shall be closed and lights and fans turned off when not in use. 5) Organize and train employees to participate in building fire and civil defense drills. 6 Report fires, hazardous conditions, and items in need of repair to the contracting officer's representative. 16. SPECIAL JOBS/REQUIREMENTS Due to other than normal conditions, (types of occupancy, traffic flow, materials of construction, priority areas, unusual design features, etc.) the following requirements are designated as special jobs and become a part of this contract. Modular and/or Systems Furniture and Upholstered Furniture A. Monthly: Thoroughly vacuum to remove embedded dirt and dust. 'Thnmu,gh v manning- All modular systems and upholstered furniture shall be vacuumed completely to remove all dirt and dust. ♦ •. Sant C1 sming Cheek and spot clean all modular desks and upholstered furniture with approved cleaner. All spot cleaning shall be done according to manufacture recommendations. 17. CARPET SHAMP04ING REQUIREMENTS A. Weekly: During the week, check and spot clean, corridors, lobbies, individual areas; conference rooms, and all other carpeted areas on the floors as needed. Spot clean as per.manufacture recommendation. .B. Bl-Annually: All Carpeted areas in the City Hall, Power Plant offices and Petrelli building will be shampooed following the manufacturers recommended procedures. Caq-WA Sha mng,; All carper WWI be clean, free of spots, spillages and removable stains. There shall be no evidence of fuzzing caused by harsh rubbing or brushing. Note: Furnishings moved during the carpet shampoo program will be replaced in their original position. 18. ,PHYSICAL FITNESS CENTER A. Daily: 1). Empty wastebaskets, and remove trash to designated disposal area. Clean washbasins and mirrors; as necessary. Replenish toilet supplies and provide paper towels for all dispensers provided Wash cans for collection of food -remnants, inside and out and/or provide plastic liners as deemed necessary by the Building Maintenance Foreman. Clean appliances with appropriate cleansers. Solid Trash Catl t6w All solid wastes generated at the site shall be collected and removed to the dumpster. Clean Annli nre;s• Surface areas of appliances will .be cleaned with appropriate cleansers. Surface areas will be grease and dirt fire. Appliances will shine, no smears or streaks will be on surfaces. PnrePlain or StainleaQ 4 gm1 C`t anin Washbasins shall be clean and bright, no dust, spots, stains, green mold; rust, or encrustation and excess moisture. Dam.tiping oral• Mirrors shall be clean and free of dirt, dust, streaks and spots. 2) one Rnrnitur .• Doorknobs, hardware, etc. shall be cleaned with appropriate cleaner - disinfectant. All wall and door surfaces will be cleaned daily to'insure dirt of any kind is removed. Walt (''lMilix Complete and total wall and door cleaning is required on a daily basis to include baseboards. No smudges, grease, dirt, dust, etc. are to be accumulated on the walls surfaces. Only high quality cleaners will be used to accomplish this task. 3) Clean horizontal surfaces including tables, counters, and desk tops. Clean vertical surfaces of cabinets. Dusting: All surfaces shall be free'of dust. Furniture surfaces will be dusted (see note), to insure a dust free environment. 4) Vannum cs►met. Vaniuming: Carpet and comers shall be clean and free of dustballs, dirt and other debris; nap on carpet shall lie in one direction upon completion of the vacuuming task. C. Weekly: Thoroughly dust vertical surfaces of furniture, knee wells, chair -rungs, table legs, etc. Thomugh Th_ igting- All maces shall be free of dirt and dust. D. Quarterly: High cleaning of surfaces and objects approximately 70 inches or more from the floor. This includes wall and ceiling areas, ventilating and air-conditioning outlets, transcoms, clocks, ceiling molding, tops of partitions, wall fans, pictures, plaques, all fniture and window sills. Damp wipe and dry high surfaces. High C l .aning: Surfaces shall be clean and free of dust, dirt and smudges, etc. 19. GENERAL REQUIREMENTS: 1) The selected janitorial' Service Company will bring to our immediate attention all observed/needed maintenancelcleaning, which may be beyond the scope of the contract. 2) City staff will not have to tell the service company when to perform as needed maintenance/cleaning, the Service Company will anticipate the need and if within the scope of the contract, will perform the needed services. A schedule for monthly and yearly cleaning activities will be provided for the City. 3) The Service Company shall provide a call out list with telephone numbers regularly updated, to handle emergency or unusual janitorial services. 4) The Service Company shall provide a list of all employees and their supervisors, who may work upon these prenruses. 5) A periodic meeting to review service performance will be conducted. Attendees shall include, the contract administrator, a representative of the Service Company at least one work area manager who is a resident of the affected spaces. 6) The following products will be supplied by the City of Vernon for janitorial use and dispensing: Urinal tabs, paper towels, toilet paper, seat covers, liquid hand soap, trash bags and sanitary napkins. All other products required to perform the janitorial service as outlined shall be suppliers by the contractor. A log sheet shall be provided for each facility. Allemployees assigned by the Contractor to work in each facility shall sign in at the beginning of the work shift and upon leaving that facility. u =+r� r r � r I Yh�:MI r•1 It is mandatory that the Contractor have a night -tune supervisor on duty 7 .days a week and that a pager is issued to him, and the pager number must be given to the Building Maintenance Foreman or his designate at the start of the contract. During and after janitorial•services are performed, the contractor's employees shall enter and leave through only specified locations. Contractor's personnel shall check to be sure all doors and windows are closed and locked, so that the area is left in a secure condition against entry. 10) T Tnifnrmw The Contractor shall provide appropriate work uniforms for all personnel. Uniforms shall be worn at all times while performing work in City facilities. Uniforms shall be Blue "Jumpsuits". The name of the company and the words "Janitorial Service" in large White letters must appear on the back of jumpsuit. Each employee shall have a picture identification nametag with company name pinned on front of uniform at all times. 71111109 1- I :f ■ r. :� r 1 • �.: 1) The contractor shall not work or perform any operation during regular business hours unless instructed by management. 2) The contractor shall be required to assign a designated English-speaking foreman as project manager. 3) Contractor shall provide an annual cleaning schedule outlining specific cleaning tasks to be performed. copiers etc. 12) Reamn hl . Time Ft'amea are, defln&i n fnllom! 1) Emergency service notification.must be responded to within two hours. 2) Areas impacted and affected by health and safety issues shall be immediately be barricaded to inform the public and City personnel of potential dangers in that area 3) All other issues will receive written notification ("Pinch List') giving two (2) working days for completion. If the deficiency is not corrected within the required two-day period, any item that has not been corrected may be completed by the City or by other contractual services and actual costs will be charged to -the Contractor without further notification. 13) General Conditions- 1) All damages that, in the City's opinion, are due to the Contractor's operation, shall be repaired at the contractor's expense. 2).The Contractor agrees to perform all work in a manner as to meet all acceptable standards for safe practices during maintenance operations. 3) It shall be the Contractor's responsibility to inspect and identify any practices and conditions that render any portion of the maintained areas unsafe. 4) If any person employed,by the Contractor, or any subcontractor, shall fail or refuse to carry out the directions of City management, or in the opinion of management, is incompetent, disorderly, or uses threatening or abusive language to any person on the work site, shall be discharged from the project immediately. 5) The Contractor warrants -that in the performance of this Agreement, it shall comply with all Federal, State and local laws and ordinances. The work hours for each area shall be as follows: 1) 2nd and 3rd Floors: Monday through Thursday 1730 — 0400 hours. 2) 1st and Basement Floors (Monday through Sunday) and Petrelli Building: Monday through Friday 1730 — 0400 hours, 3) Petrelli Loading Dock area: Monday through Friday 0830 -1130 hours. FLOORING SURFACE AREA City Hall Basement: Carpet: 1,000 sq/& Ceramic Tile: 350 sq/ft. l Vinyl Tile: 3,600 Oft. Concrete: 300 sq/ft. City Hall First Floor: Carpet: 5,500 sq/ft. Ceramic Tile: 2,100 sq/ft. Vinyl Tile: 1,600 sq/ft. Rubber Tile: 300 sq/ft. Concrete: 300 sq/ft. City Hall Second Floor: Carpet: 11,200 sq/ft. Ceramic Tile: 8,000 sq/ft.. Vinyl Tile: 1,800 sq/ft. Rubber Tile: 300 sq/ft. Concrete: 300 sq/ft. City Hall Third Floor: Carpet: 6,000 sq/ft. Ceramic Tile: 450 sq/ft. Vinyl Tile: 2,300 sq/ft. Rubber Tile: 300 sq/ft. Concrete: 200 sq/ft. Petrelli Building: Carpet: 1;600 sq/ft. Ceramic Tile: 125 sq/ft. Vinyl Tile: 2,380 sq/ft. Light and Power: Carpet: 600 sq/ft. Ceramic Tile: 140 sq/ft. Vinyl Tile: 3,400 sq/ft• Concrete: 450 sq/ft. Leonts Building: Carpet: . 3,686 sq/ft Vinyl Tile: 246 sq/ft Business Development Center First Floor: Concrete: 20,000 sq/ft Business Development Center Second Floor: Concrete: 20,000 sq/ft Malburg Generation Station First Floor: Carpet: 1,833 sq/ft Vinyl Tile: 3,497 sq/ft Malburg Generation Station Second Floor: Carpet: 2,816 scO Vinyl Tile: 1,195 sq/ft . MISCELLANEOUS JANITORIAL SERVICES (Not Additional Cost Items) 1) FLOORING: Strip and apply four (4) coats of floor finish to flooring. • ITEM I -- Ceramic Tile: Cost Per Quarter Per Square Foot: . t t.. 4. • ITEM?- Vinyl Tile:. Cost Per Quarter Per Square Foot: ,. kt.. fi • IWWI - Rubber Tile: Cost Per Quarter Per Square Foot: , Ilo ,,t, 2) PETRELLI LOADING AREAS: (Includes platforms and docks) • EMM l . Wet mop or scrub platforms and docks and reapply cement sealer to all cement flooring. Cost Per Quarter Per Square Foot: , 1 t �. 3) ENTRANCEAND ELEVATOR RUGS • ITEM l . Clean and shampoo entrance and elevator rugs as required to maintain quality standards. This shall be performed not less. than six times a year. Cost Bi-Monthly: y 7,1 4 4) WINDOWS AND GLASS • TTPM 1. Exterior Glass: Wash all exterior -building windows leaving no visible streaking. Cost Per Quarter: M 5 t z , c� • ITi?M 2. Interior Glass: Wash all interior -building windows leaving no visible streaking. Cost Per Quarter: '4 r.Zc. 5) MINI AND VERTICLE BLINDS Schedule For City of Vernon City Hail Frequency Start Time City Hall 1 st Floor & Basement 7 days per week 5-30pm m — 4:OOa City Hall 20d and 3rd Floors Monday - Thursday 5.30pm — 4.00am Petretli Building: Petrelli Building Monday — Friday 5:30pm — 4:OOam Fetrelli Loading Dock Monday — Friday 8.30am—11.30a Light and Power: Office Areas, Restrooms 7 days per week 5:30pm — 4:OOam I'd Floor Vd Floor 5:3 m — 4:00am Monday - Friday 5:30pm — . MARCH 30, 2006 PROPOSED BIDDING SCHEDULE CITY OF VERNON CITY HALL AND RELATED FACILITIES city Hall 5X0 $ 1,000.00 City Hau First Floor 9,800 $ 11,947.50 City Had Second Fjor 27,600 $ 5.9510.00 City %Tall Third Floor 9,250 $ i, 852.50 1.75 930.00 Business 20*000 $ Development N/A Center — First Floor 20,000 $ Business De vetloprawt Center— Swond N/A Floor Malburg 5,330 $ Generation N/A Station — First Elm Mnlburg 4,011 $ Ge neradon N/A Station —Second Floor, 12 997. Submitted by. CAM Services, Inc. Address: 5"4 8e19mai" Dr., Culver City. CA "230 Signature: ._..a.. - Chris Flores « Monthly cost for each facility is reduced by 5% for the first year only. Upon renewal (year 2), the monthly cost will revert to original proposed bid schedule of $13,647.38 EXHIBIT B CITY OF VERNON COMMUNITY SERVICES & WATER DEPARTMENT AGREEMENT CHANGE ORDER NO. PROJECT: TO: REOUESTED BY: SUPPLEMENT NO. SHEET OF SHEETS P.O. NO. CONSULTANT a,.......1— +Ue l.e..e:., Aen...41k-4 ^lka—o frnm the nrioinsl ecnne of wnrlr of this agreement_ AL Contract Amount Base Bid $ Amount of This Change Order $ Amount of Previous Change Orders $ Total Change Orders $ Modified Agreement Amount $ By reason of this order the time of completion will be adjusted as follows: Approved: Date: Acting City Clerk We, the undersigned Consultant, have given careful consideration to the change proposed and hereby agree, if this proposal is approved that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above. Accepted Date: Consultant: By. Title: c: Acting City Clerk/Purchasmg/Yroject rtletuonsullant CITY COUNCIL LEONIS C. MALBURG Mayor THOMAS A. YBARRA Mayor Pro-Tem WM. 'BILL" DAVIS Councilman H. "LARRY" GONZALES Councilman W. IvIICHAEL McCORMICK Councilman 4305 Santa Fe Avenue, Vernon, California 90058 telephone (323) 583-8811 June 6, 2006 Common Area Maintenance Services, Inc. ATTN: Chris Flores, Account Executive 5664 Selmaraine Drive Culver City, CA 90230 Re: Services Contract Dear Mr. Flores: SOL BENUDIZ Police Chief MARK C. WHITWORTH Acting Fire Chief LEWIS J. POZZEBON Director of Environmental Health S. KEVIN WILSON Director of Community Services SHARON L. DUCKWORTH Acting City Treasurer The insurance requirements have been met. Transmitted herewith is a fully executed lease as referenced above, approved by City Council on May 24, 2006, through Resolution No. 9045. If you have any questions regarding this matter, please call Mr. Kevin Wilson at 323/583-8811 ext. 245. NG/dr c: S. Kevin Wilson Dolores Jaunzemis Resolution No. 9045 Agreement File No. 06-060 Very truly yours, Nelly on Deputy City Clerk Ictaivcinduty� May 5, 2008 Mr. Scott Rigg City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Re: Proposal to Add Janitorial to City Library Dear Scott: As an addendum to the existing contract, the following is effective: May 5, 2008. Add: Janitorial Maintenance Service to the City of Vernon Library, approximately 381 sq.ft.. Scope of work: Dust; clean, vacuum and detail library Schedule: 4x per week. Evening Cleaning - Monday, Tuesday, Wednesday, Thursday Fee: The monthly fee will be $435.00 per month All other articles of agreement shall remain unchanged. City Of Vernon FOR: City Library Authorized Agent ADDRESS: 4305 Santa Fe Avenue Vernon, CA 90058 (323) 583-8811 Tel. (323) 8264435 Fax From: Chris Flores, x225 Confidential information herein for CAM Services exclusive use. Copying, distribution, disclosure or unauthorized use of this information is prohibited. CITY OF VERNON COMMUNITY SERVICES & WATER DEPARTMENT CONTRACT CHANGE ORDER NO. 6 SUPPLEMENT NO. SHEET 1 OF 1 SHEETS PROJECT: Janitorial Services P.O. NO. TO: Common Area Maintenance (CAM) CONTRACTOR REQUESTED BY: City You are hereby directed to make the herein described changes to the plans and specifications or do the following described work not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally included in the contract. CHANGE IN PLANS Add janitorial services for the City Hall Library with an effective date of May 5, 2008. The modified contract amount is $14,082.37 per month. Contract Amount (Base Bid) .... ...... ..... .. . $ 12,997.50 Amount of This Change Order I .. ...... . ... ... ..... $ 435.00 Amount of Previous Change Orders . ... .. .... ...... I ....... ....... ...... ... $ 649.87 Total Change Orders ..... . .... ....... ..... I ... ....... ...... ........ .. $ 1,084.87 Modified Contract Amount ....... ....... ....... ... ...... .... .. .... .... , $ 14,082.37 By reason of this change order the time of completion will be adjusted as follows: 011 Approved: Date: .7 Directo f ommun ty Services & Water We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above. Accepted Date: `�—�' ` Contractor: -N\\ By: Title: k� e"4✓�#Kj — I.uSZj c: rrojeci rneiuontracrorirurenasmg qvs-/�; CITY OF VERNON �& -®& o COMMUNITY SERVICES & WATER DEPARTMENT CONTRACT CHANGE ORDER NO. 7 SUPPLEMENT NO. SHEET 1 OF 1 SHEETS PROJECT: Janitorial Services P.O. NO. TO: Common Area Maintenance REQUESTED BY: Ci CONTRACTOR You are hereby directed to make the herein described changes to the plans and specifications or do the following described work not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally included in the contract. CHANGE IN SCOPE Perform window cleaning services for the second floor exterior windows at Fire Station No. 2 with an effective date of September 18, 2008; at an additional cost of $66.66 per -month. The above -mentioned work shall be performed on a quarterly basis. The modified contract amount is $14,149.03 per month per attached proposal letter dated September 17, 2008. RESOLUTION NO. 9045 Contract Amount (Base Bid) $ 12,997.50 Amount of This Change Order $ 66.66 Amount of Previous Change Orders $ 1,084.87 Total Change Orders $ 1,151.53 Modified Contract Amount $ 14,149.03 By reason of this change order the time of completion will be adjusted as follows: Approved: Date:t'1` Dir�cto'r o mun' y Services & Water Attest: _ Date: l a /bo �J (® Ma ela 4iron, City Clerk We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above. Accepted Date: Ot- 3ft.- Contractor: C-A W\ =:AC• By: � Title: ONC_djc�,&" S�VCCt,1'kkor_ C-kri2w itLDS c: rroject rite/uontractorirurcnastng Rev. 06/08 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON APPROVING AND AUTHORIZING THE EXECUTION OF CONTRACT CHANGE ORDER NO. 8 TO SERVICES AGREEMENT BY AND BETWEEN THE CITY OF VERNON AND COMMON AREA MAINTENANCE SERVICES, INC. FOR JANITORIAL SERVICES WHEREAS, on May 24, 2006, the City Council of the City of Vernon adopted Resolution No. 9045 approving a Services Agreement (the "Agreement") with Common Area Maintenance Services, Inc. ("CAM") to perform janitorial services for the Vernon City Hall and related (facilities effective July 1, 2,006 to June 30, 2007 for the sum of $12,997.50 per.month or $155,970.00 for the year; and WHEREAS, the Director of Community Services & Water has executed Change Orders 1 through 7, subject to ratification by the City Council, ultimately extending and changing the term of the Agreement to May 1, 2009 and modifying the contract amount to $14,149.03 per month or $169,788.36 per year; and WHEREAS, the Director of Community Services & Water desires to extend and change the term of the Agreement from July 1, 2009 to June 30, 2010, under the same terms and conditions of the Agreement for the same total contract amount of $14,149.03 per month or $169,788.36 per year; and WHEREAS, the City Council of the City,of Vernon has determined that, pursuant to the provisions of subsection (a) of Section 2.27 of the Vernon City Code, it is in the public interest and necessity to enter into Change Order No. 8 to the Agreement with CAM. NOW,. THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF,THE CITY OF VERNON AS FOLLOWS: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 SECTION 1: The City Council of the City of Vernon hereby finds and determines that the recitals contained hereinabove are true and correct. SECTION 2: The City Council of the City of Vernon hereby approves and ratifies the execution of Change Order Nos. 1 through 7, by the Director of Community Services & Water, copies of which are attached hereto as Exhibit A and incorporated by reference. SECTION 3: The City Council of the City of Vernon hereby approves Contract Change Order No. 8 to the Agreement with CAM, a copy of which is attached hereto as Exhibit B and incorporated by reference. SECTION 4: The City Council of the City of Vernon hereby authorizes the Director of Community Services & Water to execute said Change Order No. 8 for, and on behalf of, the City of Vernon and the City Clerk, or Deputy City Clerk, is hereby authorized to attest thereto. SECTION 5: The City Council of the City of Vernon hereby directs the City Clerk, or her designee, to send a fully executed Change Order No 8 to: Common Area Maintenance Services, Inc. Attn. Account Executive 5664 Selmaraine Drive Culver City, CA 90230 - 2 - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 SECTION 6: The City Clerk of the City of Vernon shall certify to the passage of this resolution, and thereupon and thereafter the same shall be in full force and effect. APPROVED AND ADOPTED this 29th day of June, 2009. ATTEST: �2 MANUELA GIRON, City tlerk. Name• Hilario Gonzales Title: Mayor 17Mor ro- m - 3 - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 STATE OF CALIFORNIA ) ss COUNTY OF LOS ANGELES ) I, MANUELA GIRON, City Clerk of the City of Vernon, do hereby certify that the foregoing Resolution, being Resolution No. 9985, was duly adopted by the City Council of the City of Vernon at regular meeting of the City Council duly held on Monday, June 29, 2009, and thereafter was duly signed by the Mayor or Mayor Pro-Tem of the City of Vernon. (SEAL) MANUELA GIRON, City Clerk - 4 - EXHIBIT A CITY OF VERNON APR 16 20071 COMMUNITY SERVICES DEPARTMENT Communiv Services CONTRACT CHANGE ORDER NO. 1 SUPPLEMENT NO. — SHEET 1 OF 1 SHEETS PROJECT: Janitorial Services CONTRACT NO. TO: Common Area Maintenance CONTRACTOR REQUESTED BY: City You are hereby directed to make the herein described changes from the plans and specifications nr rh the A..,_:U_A not mcivaea to me plans and specifications on this CHANGE IN PLANS • Deduct $1,921.33 per -month from the existing agreement with CAM. The new monthly cost should be $11,076.17. Effective February 20, 2007. • First Floor. $21.33 (Vinyl flooring for entire first floor — per month). • Basement: $48.00 (Vinyl flooring for entire Basement — per month). • Third Floor: $1,852.00 (Janitorial Services for entire floor - per month). • Total: $1,921.33 Contract Amount (Base Bid) $ 12,997.50 Amount of This Change Order .. ........ ............................... $ 1,921.33 Amount of Previous Change Order ... ... ,,,,,,,, , , , , , , , , , , , , .$ 0 Total Change Orders .................................................... $ 1,921.33 Modified Contract Amount .... . $ 11,076.17 By reason of this order the time of rmmnlrfir .All 1-.adin.kad — n/a , Approved: L/!��!/!// Date: 477 J ectbr o Community Services and Water We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved that we will provide all labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and . will accept as full payment therefore the prices shown above. Accepted: Date: t Contractor: By Tide: Q CAM Janllodal.doc su SERVICES A property managM favorite rooL License #721401 Cost for Service Rate Increase for Janitorial Services April 24, 2007 Mr. Scott Rigg Department of Community Services & Water 4305 Santa Fe Avenue Vernon, CA 90058 Re: Cost of Service Rate Increase for Janitorial Services Period of July 1, 2007 thru June 30, 2008 Pursuant to your request, CAM Services Inc., hereby submits the following Cost of Service Rate Increase for your review and consideration. If supplemental information or clarification is needed, please contact me at your earliest convenience. Description Contract Amount: $12,997.50 5% Increase Stated in Contract: $649.88 Total Amount of Contract for Services 07/01/07 — 06/30/08: $13,647.39 Deduction Change Order for 3ta floor services: $1,921.33 Modified Contract Amount: $11,726.06 Terms: If accepted, -City of Vernon will provide a Purchase/Change Order and/or Contract and use this as an Addendum, proposal and specifications as Exhibit's. Time: Start date and length to be determined by mutual agreement of Owner and Contractor Limits: Time limit for acceptance of this Proposal is sixty (60) days from the above date Date Chris Flores, CAM Services Inc., Date Mr. Scott Rigg and/or City of Vernon Representative (re: Cost of Service Rate Increase for Janitorial Services Period of July 1, 2007 thru June 30, 2008) Common Area Maintenanee 5664 Selmaraine Drive Culver City, CA 90230 800 576-3050 Fax 310 390-8059 www.CamServices.com Landscaping ■ Parking Lot Sweeping ■ Steam Cleaning is Janitorial ■ Day Porter 2 ConstructionM ■ Commercial Painting rive, CITY OF VERNON MAY � b� 2002 COMMUNITY SERVICES DEPARTMENT i RERWRER'S OFFICE CONTRACT CHANGE ORDER NO. 2 SUPPLEMENT NO. — SHEET 1 OF CI 10F S NHEETS PROJECT: Janitorial Services CONTRACT NO. T0: Common Area Maintenance w _ CONTRACTOR REQUESTED BY: City You are hereby directed to make the herein described changes from the plans and specifications 'or do the following described work not included in the plans and specifications on this contract. CHANGE IN PLANS Extend agreement for one-year with an effective date of May 1, 2007. Please refer to the 2007 cost schedule provided by CAM Services. Contract Amount (Base Bid) $ 12,997 50 Amount of This Change Order $ 649.88 Amount of Previous Change Order ............................. $ 1, 921.33 Total Change Orders ......... .................... .. $ 2,571.21 Modified Contract Amount $ 11,726.06 By reason of this order the time of Cl�a completion will be adjusted as follows: Approved: Date: Dire n i CdffiAmity Services and Water We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved that we will provide all labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above. Accepted: Date: /71A_! Contractor: &Ayi l sc�,r�c� , i►��. By: ��-_—�— Title: Q Agreement FxlenOon Change Order 2007 a 40 a z 0 � v ' RIg9, Scott From: Chris Flores [cflores@camservices.com] Sent: Friday, August 24, 200711:13 AM TO: Rigg, Scott Subject: 3rd Floor Items Attachments: CityofVemon3rdFloorPartialReinstatement2007.pdf Hi Scott, Again, sorry for the delay on this. Lwas on a -time limittschedule this week on a construction project for a school that had to be completed in order for the kids to be on schedule to start. The 5% increase per the unit cost for each item has been added into the figures. If you have any questions, please call me at your earliest convenience. Thank you, Chris Flores Celebrating 20 Years of Excellent Customer ,Service in 2007 ® Landscaping e Parking Lot Sweeping Chris Flores ®. Steam Cleaning Account Executive a Janitorial 800-576-3050 ext. 225 ad�; 8 Day Porter fax 310-390-8059 aV�C a ■ Construction/TI cflores aOCamServices.com A property manager'sfavorile tooL ■ Painting www.CamServices.com This electronic mail transmission contains information from CAM Services which may be privileged or confidential. The information contained herein is for the exclusive use of the addressee(s) named above. if you are not the intended recipient, be aware that any disclosure, copying, distribution or use of this information is prohibited. If.you have received this electronic mail transmission in error, please notify us by telephone (310) 390- 3552 or by electronic mail. 1 SERVICrzS •�N+MPN�+4f••1fn.iS. w./. Common Area Mainrrnnnce Srrolrer 5664 Selmarainc Drive Culver Ciry, CA 90230 800 576.5050 310 390.3552 Far 3.10 390-RO59 Licencc#721401 wK•w. eamsor vi ecs.cn m August 24, 2007 Mr. Scott Rigg Department of Community Services & Water 4305 Santa Fe Avenue Vernon,.CA 90058 Re Addendum "C" —Reinstatement for Partial kd Floor Services Pursuant to your request, CAM Services Inc., hereby submits the following Cost of Service Rate Increase for your review and consideration. If supplemental information or clarification is needed, please contact me at your earliest convenience. Description Figures below include 5% CPI increase stated in Contract Vinyl Tile — 1,383 sq.ft. (1,218 & 165 sq.ft. stairwell) @ $0.17 $235.11 Ceramic Tile — 446 sq.ft. @ $0.17 $75 82 Carpet —1,697 sq.ft. @ $0.22 $373.34 Total: $684.27 Terms: If accepted, City of Vernon will provide a Purchase/Change Order and/or Contract and use this Addendum, Proposal and specifications as Exhibit's. Time: Start date and length to be determined by mutual agreement of Owner and Contractor Limits: Time limit for acceptance of this Proposal is sixty (60) days from the above date - Date Chris Flores, CAM Services Inc., Date Mr. Scott Rigg and/or City of Vernon Representative r CITY OF VERNON COMMUNITY SERVICES DEPARTMENT CONTRACT CHANGE ORDER NO. 3 SUPPLEMENT NO. — SHEET 1 OF 1 SHEETS PROJECT: Janitorial Services CONTRACT NO. TO: Common Area Maintenance (CAM) CONTRACTOR REQUESTED BY: City You are hereby directed to make the herein described changes from the plans and specifications or do the fnllnwina df-Lrra ..I not mcivaea m me plans ands ecitications on this contract CHANGE IN PLANS Janitorial Services for newly occupied office space on the third floor of City Hall including kitchen, bathrooms, I and office space comprising of the following floor areas: • Vinyl Tile —1,383 sq/ft • Ceramic Title — 446 sq/ft • Carpet —1,697 sq/ft Please see attached map. This work shall be made effective September 1, 2007. Contract Amount (Base Bid) $ 12,997.50 Amount of This Change Order .......................... $ 684.27 Amount of Previous Change Order ........................................ $-1,271.45 Total Change Orders ................................................ $ 587.18 Modified Contract Amount . $ 12,410.32 By reason of this order the time of n� completion will be adjusted as follows: Approved: Date: F-3U-OrJ rec or of Community Services and Water We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved that we will provide all labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above. Accepted: Date: [Sk 6a-7 Contractor: 6*' yl Se.-V t e�-- c� BY: �� Title: C: Purchasineroject File/Contractor Agreement Extention Change Order 2007 3 CONTRACT CHANGE ORD ' 4 SUP �#(EN _ SHEET 1 OF 1 SHEETS PROJECT: Janitorial Services P.O. NO. TO: Common Area Maintenance (CAM)CONTRACTOR REQUESTED BY: You are hereby directed to make th�her�eine�sc�ri�es t e plans and specifications or do the following described work not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally inclndt-A in the rnrtrart CHANGE IN PLANS Janitorial Services for newly occupied office space on entire the third floor of City Hall including kitchen, bathrooms, and office space. This work shall be made effective March 10, 2008. Contract Amount (Base Bid $ 12,997.60 Amount of This Change Order $ 1,237.06 Amount ofPrevioas Change Orders $ 587.18 Total Change Orders $ 649.87 Modified Contract Amount $ 13,647.37 By reason of this change order the time of completion will be adjusted as follows: Approved: Date: 'q' leg Dir,edtoWICAmiriunity Services & Water We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above. Accepted Date: Al.'s Contractor: By: _ Title: %K0_' A ' - CITY OF VERNON COMMUNITY SERVICES & WATER DEPARTMENT CONTRACT CHANGE ORDER NO. 5 SUPPLEMENT NO. SHEET 1 OF 1 SHEETS PROJECT: Janitorial Services P.O. NO. TO: Common Area Maintenance -(CAM) CONTRACTOR REQUESTED BY: City You are hereby directed to make the herein described changes to the plans and specifications or do the following described work not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally included in the contract. CHANGE IN PLANS Extend agreement for one-year with an effective date of May 1, 2008. There is no increase in cost to provide service. Contract Amount (Base Bid $ 12,997.50 Amount of This Change Order $ 0 Amount of Previous Change Orders $ 649.87 Total Change Orders $ 649.87 Modified Contract Amount. $ 13,647.37 By reason of this change order the time of completion will be adjusted as follows: Approved: Date: ,rL_ Director of u ity Se ces & Water We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above. Accepted Date: Contractor: W� '_ M C �1 By: `� Title: CITY OF VERNON COMMUNITY SERVICES & WATER DEPARTMENT n CONTRACT CHANGE ORDER NO. 6 SUPPLEMENT NO. SHEET 1 OF 1 SHEETS PROJECT: Janitorial Services P.O. NO. TO: Common Area Maintenance (CAM) CONTRACTOR REQUESTED BY: City. You are hereby directed to make the herein described changes to the plans and specifications or do the following described work not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally included in the contract. CHANGE IN PLANS Add janitorial services, for the City Hall Library with an effective date of May 5, 2008. The modified contract amount is $14,082.37 per month. Contract Amount (Base Bid $ 12,997.50 Amount of This Change Order $ 435.00 Amount of Previous Chan a Orders $ 649.87 Total Change Orders $ 1,084.87 Modified Contract Amount 1-$1 14,082.37 By reason of this change order the.time of completion will be adjusted as follows: Approved: I Date: To- -7—zv9 Directo f &onirriunfty Services & Water We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above. Accepted -Date: Contractor:`v\r./ V�LLS c—� By: `� — Title: c: Project rue/uontractortrurcnasing CITY OF VERNON - v46 COMMUNITY SERVICES & WATER DEPARTMENT CONTRACT CHANGE ORDER NO. 7 SUPPLEMENT NO. SHEET 1 OF 1 SHEETS PROJECT: Janitorial Services . P.O. NO. TO: Common Area Maintenance CONTRACTOR REQUESTED BY: City You are hereby directed to make the herein described changes to the plans and specifications or do the following described work not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally . included in the rnntrartt CHANGE IN SCOPE Perform window cleaning services for the second floor exterior windows at Fire Station No. 2 with an effective date of September 18, 2008; at an additional cost of $66.66 per -month. The above -mentioned work shall be performed on a quarterly basis. The modified contract amount is $14,149.03 per month per attached proposal letter dated September 17, 2008. RESOLUTION NO. 9045 Contract Amount (Base Bid .. ......................................... $ 12 997.50 Amount of This Change Order $ 66.66 Amount of Previous Chan a Orders $ 1,084.87 Total Change Orders $ 1,151.53 Modified Contract Amount $ 14,149.03 By reason of this change order the time of completion will be adjusted as follows: Approved: Date: 16- 2 Dirt' r owAmunlyy Services & Water Attest: Date: l0 Los) Makrela Oiron, City Clerk We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above. Accepted Date: Ot - 3 aft. -. V Contractor: C A rn By: Title: p,<< �.,..�k �•,e� �. v: rivjccL KeV. U6/US EXHIBIT B CITY OF VERNON COMMUNITY SERVICES & WATER DEPARTMENT CONTRACT CHANGE ORDER NO. 8 SUPPLEMENT NO. SHEET 1 OF 1 SHEETS PROJECT: Janitorial Services P.O. NO. TO: Common Area Maintenance CONTRACTOR REQUESTED BY: City You are hereby directed to make the herein described changes to the plans and specifications or do the following described work not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally innhidwi in the nnnirnnt CHANGE IN SCOPE Extend agreement for one-year with an effective date of July 1, 2009. There is no increase in cost to provide service. Contract Amount (Base Bid) $ 12,997.50 Amount of This Change Order $ 0 Amount of Previous Change Orders $ 1,151.53 Total Change Orders $ 1,151.53 Modified Contract Amount ............................................. $ 14,140.03 By reason of this change order the time of completion will be adjusted as follows: Approved: Date: Director of Community Services & Water Attest: Date: Manuela Giron, City Clerk We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above. Accepted Date: L.;. Contractor: By: `� Title: �GGdvr� lif�'C..iJ7 rrJC dS c: Project File/Contractor/Furcnasing NOV. uoiva CITY CLERK'S OFFICE INTEROFFICE MEMORANDUM DATE: July 1, 2009 TO: Kevin Wilson, Director of Community Services & Water FRO` Nelly Giron, City Clerk RE: Resolution No. 9985 - A Resolution of the City Council of the City of Vernon Approving and Authorizing the Execution of Contract Change Order No. 8 to Services Agreement By and Between the City of Vernon and Common Area Maintenance Services, Inc. for Janitorial Services Transmitted herewith is a copy of Resolution No. 9985 referenced above, which was approved by City Council on June 29, 2009, and a copy of the fully executed Change Order No. 8 for your file. Thank you. NG:dj c: Resolution No. 9985 Agreement No. 06-060 CITY OF VERNON COMMUNITY SERVICES & WATER DEPARTMENT CONTRACT CHANGE ORDER NO. 8 SUPPLEMENT NO. SHEET 1 OF 1 SHEETS PROJECT: Janitorial Services P.O. NO. TO: Common Area Maintenance CONTRACTOR REQUESTED BY: City You are hereby directed to make the herein described changes to the plans and specifications or do the following described work not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally included in the contract. CHANGE IN SCOPE Extend agreement for one-year with an effective date of July 1, 2009. There is no increase in cost to provide service. Contract Amount (Base Bid) ........................ $ 12,997.50 Amount of This Change Order .. .. .. $ 0 Amount of Previous Change Orders $ 1,151.53 Total Change Orders I .. .. $ 1,151.53 Modified Contract Amount ............ . ..... .. ........ .. ...... ... .... $ 14,149.03 By reason of this change order the time of completion will be adjusted as follows: XApproved: Date: —g Director-o unity Services & Water Attest:612 &�" Date: q/ ' /0 _, Manue Gir n, City Clerk We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above. i Accepted Date: C� c, e =, Contractor: C k/V4 s,/'c/cc�, By: Title:�,,,�tc��:�rrJ c: rroject rneiuontractorrurenastng Rev. 06/08 - ©d V,q g STAFF REPORT A'PROVEO SUN 2 9 '09 CITY COUNCIL COMMUNITY SERVICES & WATER DEPARTMENT Revised: June 2! DATE: June 2, 2009 TO: FROM: __W CLERK DISTRIBUTION D v� Honorable Mayor and City. Council \r / Samuel Kevin Wilson, Director of Community Services and Water RE: Common. Area Maintenance — Extension of Janitorial Services Agreement The City entered into an agreement with Common Area Maintenance (CAM) to perform janitorial Services in 2006. The agreement has been extended annually, since its inception, in light of their above -average work performance, reliability, and ongoing communication. CAM has agreed to keep the costs at the 2008 rate for 2009. The annual cost to the City to provide the full scope of services remains the same at $14,149.03. It should be noted that the Change Order was sent to CAM in late April for signature; however, due to some undisclosed administrative constraints on their part, the signed Change Order was not received until after May 11, 2009. It is my recommendation that the City Council approve Change Order No. 8 at the June 29, 2009 meeting with an effective date of July 1, 2009. . pF wE8 Vim, `Z r �e 9 LY fN�V COMMUNITY SERVICES & WATER DEPARTMENT OFFICE MEMORANDUM TO: Donal O'Callaghan, City Administrator 1\ FROM: Samuel Kevin Wilson, Director of Community" Services and Water DATE: June 2, 2009 SUBJECT: Janitorial Services — Request to Eltend Agreement A-6 As you may be aware, the City entered into an agreement with Common Area Maintenance (CAM) in 2006 to perform Janitorial Services. The agreement has been extended on an annual basis, since its inception, due to their sound and consistent work performance. CAM has agreed to keep the costs at the 2008 rate for 2009. The annual cost to the City to provide the full scope of services remains the same at $14,149.03. CAM has performed the above -mentioned services for three years now and is largely responsible for the exceeding clean condition of City facilities. It should be noted that the Change Order was sent to CAM in late April for signature; however, due to some undisclosed administrative constraints on their part, the signed Change Order was not received until after May 11, 2009. A Staff Report is attached recommending that the City Council approve Change Order No. 8 at the June 29, 2009 meeting with an effective date of July 1, 2009. SKW/sr Enclosures 7.C' EIVED JUN 2 3 2009 BY: Lk c mot, 8-i MAY ], 4 2009 CITY OF VERNON COMMUNITY SERVICES & WATER DEPARTMENT COMMOW 80Tice CONTRACT CHANGE ORDER NO. 8 SUPPLEMENT NO. SHEET 1 OF 1 SHEETS PROJECT: Janitorial Services P.O. NO. TO: Common Area Maintenance CONTRACTOR REQUESTED BY: Ci You are hereby directed to make the herein described changes to the plans and specifications or do the following described work not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally included in the cnntrnnt CHANGE IN SCOPE Extend agreement for one-year with an effective date of May 1, 2009. There is no increase in cost to provide service. Contract Amount (Base Bid) . .. .. .. $ 12,997.50 Amount of This Change Order I .. ... . $ 0 _ Amount of Previous Change Orders 1,151.53 Total Change Orders .. .. $ 1,151.53 Modified Contract Amount $ 14,149.03 By reason of this change order the time of completion will be adjusted as follows: Approved: Date: ,A►r r Co munity Services & Water Attest: Date: Manuela Giron, City Clerk We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all labor, equipment and materials, including overhead, except as may otherwise be noted above, and all for perform services necessary the work above specified, and will accept as full payment therefore the prices shown above. Accepted Date: S r Contractor: By: �,— �--- Title:_= Rev. 06/08 SID as PR�� 2p'10 A CITY OF VERNON a� COMMUNITY SERVICES & WATER DEPARTMENT CONTRACT CHANGE ORDER NO. 9 SUPPLEMENT NO. SHEET 1 OF 1 SHEETS PROJECT: Janitorial Services P.O. NO. 055-0000979 TO: Common Area Maintenance Services, Inc. CONTRACTOR REQUESTED BY: city You are hereby directed to make the herein described changes to the plans and specifications or do the following described work not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally included in the contract. CHANGE.INSCOPE The scope of work shall be modified to include cleaning of the city owned building located at 2724 Leonis Boulevard. The cleaning will be performed two times per week and shall include the lobby, office, and four rest rooms, The cost of said services is $340 per month as stated on CAM's quote dated March 24, 2010 (see attached). This change order is effective April 1, 2010. Charge account number 055.9006.506200 Resolution No. 9045 Contract Amount Base Bid) per month. ........ ...... .... $ 12,997.50 Amount of This Change Order per month ............. ............... ......... $ 340.00 A_mourt_t of Previous Change Orders 0 Total Change Orders .... per month .. ............ .... .................. .. $ 1,491.53 Modified Contract Amount per month ................................ $ 14,489.03 By reason of this change order the time of completion will be adjusted as follows: Approved;.A Date: 7— In Di toyof ices Attest: Date: 1-7 / O Willard aura We, the undersigned Contractor, have given careful cons ideratio hereby agree, if this proposal is approved, that we will provide all labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above. Accepted Date: ` (' I Contractor: By �`r to C�r / Title: -rl- c. rrujcct rlrci%,o . ctrr p�nr�nastng Rev. 03/10 Rigg" Scott From: Dalena Highley [dhighley@camservices.com] Sent: Wednesday, March 24, 2010 2:11 PM To: Rigg, Scott; Kipness, Bob Subject: 2724 Leonis Blvd Scott and Bob The cost to clean Twice a week will be $340.00 each month. Let me know if this cost meets with your approval and you would like for me to proceed. Thank you Dalena 1 RESOLUTION NO. 2010-95 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON APPROVING AND AUTHORIZING THE EXECUTION OF CONTRACT CHANGE ORDER NO. 10 TO SERVICES AGREEMENT BY AND BETWEEN THE CITY OF VERNON AND COMMON AREA MAINTENANCE SERVICES, INC. FOR JANITORIAL SERVICES WHEREAS, on May 24, 2006, the City Council of the City of Vernon adopted Resolution No. 9045 approving a Services Agreement (the "Agreement") with Common Area Maintenance Services, Inc. ("CAM") to perform janitorial services for the Vernon City Hall and related facilities effective July 1, 2006 to June 30, 2007 for the sum of $12,997.50 per month or $155,970.00 for the year; and WHEREAS, on June 29 2009, the City Council of the City of Vernon adopted Resolution No..9985 ratifying change orders l through 7 and approving contract change order number 8 to the services agreement by extending the Agreement to June 30, 2010 under the same terms and conditions of the Agreement for the total amount of $14,149.03 per month or $169,788.36 per year; and WHEREAS, on April 7, 2010, the Director of Community Services executed change order number 9 modifying the scope of work in the amount of $14,489:,03 per month; and WHEREAS, the Director of Community Services & Water desires to extend the term of the Agreement from July 1, 2010 to June 30, 2011, and modify the scope of services to add janitorial services for the Public Works building, for a total amount of $15,469.03 per month or $185,628.36 per year; and WHEREAS, the City Council of the City of Vernon has determined that, pursuant to the provisions of subsections (a) and (b)(1) of Section 2.27 of the Vernon City Code, it is in the public CITY CLERK'S OFFICE INTEROFFICE MEMORANDUM DATE: July 20 2010 TO: Kevin Wilson, Director of Community Services & Water FROM: Willard Yamaguchi, City Clerk RE: Resolution No. 2010-95 A Resolution of the City Council of the City of Vernon Approving and Authorizing the Execution of Contract Change Order No. 10 to Services Agreement by and Between the City of Vernon and Common Area Maintenance Services, Inc. for Janitorial Services Transmitted herewith is a copy of Resolution No. 2010-95 referenced above, which was approved by City Council on July 19, 2010, and a copy of the fully executed Change Order No. 10 for your file. Thank you. WY:dj c: Resolution Nos. 2010-95, 9045 Agreement:No. 06-060 CITY OF VERNON COMMUNITY SERVICES & WATER DEPARTMENT CONTRACT CHANGE ORDER NO. 10 SUPPLEQMENT SHEET 1 OF 1 SHEETS PROJECT: Janitorial Services P.O. NO. TO: Common Area Maintenance CONTRACTOR REQUESTED BY: City You are hereby directed to make the herein described changes to the plans and specifications or do the following described work not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally inchitind in the contract_ CHANGE IN SCOPE The scope of work shall be modified to include the cleaning of the Garage bathrooms, Public Works Building offices, bathrooms, lunchroom, and showers. The cleaning will be performed I four times per, week for an additional cost of $980.00 per month, per quote dated June 7, 2010. Extend Agreement for one-year with an effective date of July 1, 2010 per attached quote, dated May 26, 2010. Contract Amount (Base $ Bid)PerMonth """"""""" """ 12,997.50 Amount of This Change $ Order Per Month 980.00 Amount of Previous Change Orders ..... .............. ............. ...... $ 1,491.53 Total Change Orders . .............. ....... ... . .... ................. ... .. $ 2,471.53 Modified Contract Amount $ Per Month 15,469.03 By reason of this change order the time of completion will be adjusted as follows: Arl Approved: ZODate: %n1() Di o munity S vices & Water Attest: ,. Date: i and Y guchi, City Clerk We, the undersigned Contractor, have careful consideration to the change proposed and hereby, agree, if this proposal is approved, that we will provide all labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above. Accepted Date:. Kj _/5_40 z Contractor: (�� .�r��✓�� By: Title: e: Projecl-File/e6ntractor/Purchasing LWV. VJ/1V -0�'-0100 weft Now KMEIVEU offifI71 CITY OF VERNON APR 16 COMMUNITY SERVICES DEPARTMENT Community services CONTRACT CHANGE ORDER NO. 1 SUPPLEMENT NO. SHEET 1 OF 1 SHEETS PROJECT: Janitorial Services CONTRACT NO. TO: Common Area Maintenance CONTRACTOR REQUESTED BY: City You are hereby directed to make the herein described changes from the plans and specifications or do the following described work not tnchucteu in the plans anct specifications on this contract. CHANGE IN PLANS • Deduct $1,921.33 per -month from the existing agreement with CAM. The new monthly cost should be $11,076.17. Effective February 20, 2007. • First Floor: $21.33 (Vinyl flooring for entire first floor — per month). • Basement: $48.00 (Vinyl flooring for entire Basement — per month). • Third floor: $1,852.00 (Janitorial Services for entire floor — per month). Total: $1,921.33 Contract Amount (Base Bid) $ 12,997.50 Amount of This Change Order .... ............... ....................... $ 1,921.33 Amount of Previous Change Order ...................................... $ 0 Total Change Orders ..................................................... $ 1,921.33 Modified Contract Amount ....... ..... ..... ...... .. $ 11,076.17 ...... .... By reason of this order the time of completion will be adjusted as follows: n/a / �A Approved: 44l� !// Date: 'V-19 --dr7 D rec r Community Services and Water We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved that we will provide all labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above. Accepted: Date: "A- Contractor: C4'M By: c r'�--' V- Title: u: rurcnasmgirroject vile/contractor CAM Janitodal.doc o t E'ER 1 s Sr�EtT 1HOJ COMMUNITY SERVICES & WATER DEPARTMENT OFFICE MEMORANDUM TO: Eric Fresch, Acting City administrator FROM: Samuel Kevin Wilson; Director of Community Services and Water DATE: April 24, 2007 SUBJECT: CAM — Change Order Request As you are aware, the City is in the process of remodeling the third floor of City Hall and has removed the vinyl flooring from both the first floor and basement of the above -mentioned facility. According to the existing agreement between the City and Common Area Maintenance (CAM) the cost to -perform janitorial services for the entire third floor is $1,852.00 per -month and the cost to strip and wax the vinyl flooring for the first floor ($21.33) and basement ($48.00) is $69.33 per -month. This is to advise you that I have approved a change order with CAM to deduct $1,921.33 per -month from future billing to compensate for the above -mentioned changes in service. The total monthly billing rate will now be $11,076.17. SKW/sr Enclosure F:\Scottft DocumentsVaiitirial Services\CAM Change Older Fiic.doc ono —O U o p ob p-a'C'* R97 P F' R CITY OF VERNON MAY COMMUNITY SERVICES DEPARTMENT TREASURER'S OFFICE CITY OF VERNON CONTRACT CHANGE ORDER NO. 2 SUPPLEMENT NO. SHEET 1 OF 1 SHEETS PROJECT: Janitorial Services CONTRACT NO. 14 TO: Common Area Maintenance CONTRACTOR REQUESTED BY: City You are hereby directed to make the herein described changes from the plans and specifications or do the following described work not included in the plans and specifications on this contract. CHANGE IN PLANS Extend agreement for one-year with an effective date of May 1, 2007. Please refer to the 2007 cost schedule provided by CAM Services. Contract Amount (Base Bid) $ 12,997.50 Amount of This Change Order .................... ..... ........... $ 649.88 Amount of Previous Change Order ............. .................. ....... $ 1,921.33 Total Change Orders .......... ............ .... $ 2,571.21 Modified Contract Amount ..................... ....... ....... . . $ 11;726.06 By reason of this order the time of n�a completion will be adjusted as follows: Approved: Date: Direc n ty Services and Water We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved that we will provide all labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above. Accepted: Date: //!7sFy fs Zc Contractor:Y►'1 Ste%✓��s-�—�t�- By:� Title: '��. �-'r ��\► C: Purchasing/Project File/Contractor Agreement Extention Change Order 2007 VAVAVUAVAV\\III A t 1 As. SERVICES A property manager# favorite tool. License #721401 Cost for Service Rate Increase for Janitorial Services April 24, ' 2007 Mr. Scott Rigg Department of Community Services & Water 4305 Santa Fe Avenue Vernon, CA 90058 Re: Cost of Service Rate Increase for Janitorial Services Period of July 1, 2007 thru June 30, 2008 Pursuant to your request, CAM Services Inc., hereby submits the following Cost of Service Rate Increase for your review and consideration. If supplemental information or clarification is needed, please contact me at your earliest convenience. Description Contract Amount: $12,997.50 5% Increase Stated in Contract: $649.88 Total Amount of Contract for Services 07/01/07 — 06/30/08: $13,647.39 Deduction Change Order for 3rd floor services: $1,921.33 Modified Contract Amount: $11,726.06 Terms: If accepted, City of Vernon will provide a Purchase/Change Order and/or Contract and use this as an Addendum, proposal and specifications as Exhibit's. Time: Start date and length to be determined by mutual agreement of Owner and Contractor Limits: Time limit for acceptance of this Proposal is sixty (60) days from the above date Date Chris Flores, CAM Services Inc., Date Mr. Scott Rigg and/or City of Vernon Representative (re: Cost of Service Rate Increase for Janitorial Services Period of July 1, 2007 thru June 30, 2008) Common Area Maintenance 5664 Selmaraine Drive Culver City, CA 90230 800 576-3050 Fax 310 390-8059 www.CamServices.com Landscaping ■ Parking Lot Sweeping ■'Steam Cleaning ■ Janitorial ■ Day Porter ■ Construction/TI ■ Commercial Painting 'ecelve w _ 9 IM Commune Services OF WED by U s APR 3 0 2007 'fVP.IY 1K"� COMMUNITY SERVICES & WATER DEPARTMENTRNEY DEPT. OFFICE MEMORANDUM TO: Eric Fresch, Acting City Administrator FROM: Samuel Kevin Wilson;`D.1irector of Community Services and W DATE: April 25, 2007 SUBJECT: Janitorial Services — Request to Extend Agreement with CAM r --5kccvDC. o . As you may be aware, the City entered into a one-year agreement with CAM Services (CAM) to perform janitorial services at City Hall and related facilities. The agreement was approved by the City Council and made effective on May 24, 2006. CAM provided the City with a revised rate schedule for 2007 that has been attached for your review. The existing agreement with CAM, states that "if the City opts to extend the terms of the agreement, the City agrees to pay the Contractor the amount of $13,647.38 per -month for each month of the agreement." CAM's 2007 proposal is consistent with the terms of the agreement. It is therefore my recommendation that the agreement with CAM be extended for a period of one-year. If you are in agreement with my recommendation a change order will be issued to CAM based on the attached rate proposal. Thank you. SKW/sr Enclosures F:\S—\My Do,-=tsVanitirial Smi=WAM 20M Raimald= CITY OF VERNON COMMUNITY SERVICES DEPARTMENT CONTRACT CHANGE ORDER NO. 3 SUPPLEMENT NO. SHEET 1 OF 1 SHEETS PROJECT: Janitorial Services CONTRACT NO. TO: Common Area Maintenance (CAM) CONTRACTOR REQUESTED BY: City You are hereby directed to make the herein described changes from the plans and specifications or do the following described work not mcluded in the plans and specitcations on this contract. CHANGE IN PLANS Janitorial Services for newly occupied office space on the third floor of City Hall including kitchen, bathrooms, and office space comprising of the following floor areas: • Vinyl Tile — 1,383 sq/ft Ceramic Title — 446 sq/ft • Carpet — 1,697 sq/ft Please see attached map. This work shall be made effective September 1, 2007. Contract Amount (Base Bid) $ 12,997.50 Amount of This Change Order ............................................. $ 684.27 Amount of Previous Change Order .......................................... $-1,271.45 Total Change Orders ..................................................... $ 587.18 Modified Contract Amount .. .. . $ 12,410.32 By reason of this order the time of n/ completion will be adiusted as follows: Approved: Date: (S 0 07 ,,-' rec or of Community Services and Water We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved that we will provide all labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above. Accepted: Date: —7 [S4 6=:,7 7 Contractor: /1-4?1 <e, g- Vt-C-- By: N y- Title l.. r Ul lillabilig/r 1 VJ ULA r 11G/ l.Ulrn al:L01 Agreement Extention Change Order 2007 3 SERVICES' w r 7 ,,:,,rgF f irntr l00% Common Area Maintenance Services. 5664 Selmaraine.Drive Culver City, CA 90230 - 800 576-3050. - 310 390-3552 Fax 310'390--8059 Licence #72140`1 wv{v. camservices.cOnl August 24, 2007 Mr. Scott Rigg Department of Community Services & Water 4305 Santa Fe Avenue Vernon, CA 90058 Re: Addendum "C" — Reinstatement for Partial 3'd Floor Services Pursuant to your request, CAM Services Inc., hereby submits the following Cost of Service Rate Increase for your review and consideration. If supplemental information or clarification is needed, please contact me at your earliest convenience. Description Figures below include 5% CPI increase stated in Contract Vinyl Tile —1,383 sq.ft. (1,218 & 165 sq.ft. stairwell) @ $0.17 $235.11 Ceramic Tile— 446 sq.ft. @ $0.17 $75.82 Carpet — 1,697 sq.ft. @ $0.22 $373.34 Total: $684.27 Terms: If accepted, City of Vernon will provide a Purchase/Change Order and/or Contract and use this Addendum, Proposal and specifications as Exhibit's. Time: Start date and length to be determined by mutual agreement of Owner and Contractor Limits: Time limit for acceptance of this Proposal is sixty (60) days from the above date Date Chris Flores, CAM Services Inc., Date Mr. Scott Rigg and/or City of Vernon Representative Rigg, Scott From: Chris Flores [cflores@camservices.com] Sent: Friday, August 24, 2007 11:13 AM TO: Rigg, Scott Subject; 3rd Floor Items Attachments: CityofVemon3rdFloorPartialReinstatement2007.pdf Hi Scott, Again, sorry for the delay on this. I was on a time limit/schedule this week on a construction project for a school that had to be completed in order for the kids to be on schedule to start. The 5% increase per the unit cost for each item has been added into the figures. If you have any questions, please call me at your earliest convenience. Thank you, Chris Flores Celebrating 20 Years of Excellent Customer Service in 2007 � Lm _, l `CA A property manager's favorite tool ■ Landscaping ■ Parking Lot Sweeping ■ Steam Cleaning ■ Janitorial ■ Day Porter ■ Construction/TI ■ Painting Chris Flores Account Executive 800-576-3050 ext. 225 fax 310-390-8059 cfloresnn,Ca mServices. com www.CamServices.com This electronic mail transmission contains information from CAM Services which may be privileged or confidential. The information contained herein is for the exclusive use of the addressee(s) named above. If you are not the intended recipient, be aware that any disclosure, copying, distribution or use of this information is prohibited. If you have received this electronic mail transmission in error, please notify us by telephone (310) 390- 3552 or by electronic mail. Fm- 9 C) 0 �xq 0-4 _ LNG �' cd �-- �' 4� LowtlLY 'NDJ COMMUNITY SERVICES & WATER DEPARTMENT OFFICE MEMORANDUM TO: Eric Fresch, City Administrator t FROM: Samuel Kevin Wilson, Director of Community Services and Water DATE: September 4, 2007 SUBJECT: Common Area. Maintenance — Change Order No. 3 A-6 As you are aware, portions of the third floor at City Hall are now being occupied and are in need of janitorial service. This area includes the kitchen, bathrooms, office space and flooring. The flooring area in terms of square footage and materials is reflected below: • Vinyl Tile —1,383 sq/ft • Ceramic Title — 446 sq/ft • Carpet —1,697 sq/it This is to advise you that I have approved a change order with Common Area Maintenance to add $684.27 per -month to future billing to compensate for the above -mentioned changes in service. The total monthly billing rate will now be $12,410.32. The Change Order No. 3 will be effective September 1, 2007. Thank you. SKW/sr Enclosure ou- 0(00 CITY OF VERNON COMMUNITY SERVICES & WATER DEPARTMENT CONTRACT CHANGE ORDER NO. 4 SUPPLEMENT NO. SHEET 1 OF 1 SHEETS PROJECT: Janitorial Services P.O. NO. TO: Common Area Maintenance (CAM) CONTRACTOR REQUESTED BY: Cit l You are hereby directed to make the herein described changes to the plans and specifications or do the following described work not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally included in the contract. CHANGE IN PLANS Janitorial Services for newly occupied office space on entire the third floor of City Hall including kitchen, bathrooms, and office space. This work shall be made effective March 10, 2008. Contract Amount (Base Bid) ....... . . ...... ........ ........ ... .... ... ... $ 12,997.50 Amount of This Change Order ..... . ........... ......... ...... $ 1,237.05 Amount of Previous Change Orders i .. .. .. ..... $ -587.18 Total Change Orders .. .... ... .. $ 649.87 Modified Contract Amount $ 13,647.37 By reason of this change order the time of completion will be adjusted as follows: Approved: Date: Directo ommunity Services & Water We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above. Accepted Date: 261 tm Contractor: By: Title: L' NNr� 5 F c: Project File/Contractor/Purchasing , ob - o(o o CITY OF VERNON COMMUNITY SERVICES & WATER DEPARTMENT CONTRACT CHANGE ORDER NO. 5 SUPPLEMENT NO. SHEET 1 OF 1 SHEETS PROJECT: Janitorial Services P.O. NO. TO: Common Area Maintenance (CAM) CONTRACTOR REQUESTED BY: City You are hereby directed to make the herein described changes to the plans and specifications or do the following described work not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally included in the contract. CHANGE IN PLANS Extend agreement for one-year with an effective date of May 1, 2008. There is no increase in cost to provide service. Contract Amount (Base Bid) $ 12,997.50 Amourit of This Change Order ....... .... .......... .... ... ... . $ 0 Amount of Previous Change Orders ........................................ $ 649.87 Total Change Orders ....... .. .... $ 649.87 Modified Contract Amount ... ............................... .............. $ 13,647.37 By reason of this change order the time of com letion will be adjusted as follows: Approved: Date: Director of m ity Sery ces & Water We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all labor, equipment and materials, including overhead, except as may otherwise be noted above; and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above. Accepted Date: Contractor: C# W1 %V..0i %« By: _�_, — Title: cjbrvu V- uD r c: rroject vice/uontractoripurcnasmg APPROVED MAY 19 '08 CITY CO1!F; r1L CITY CLERK DISTRIBUTION A. MAY 0 r 2008 COMMUNITY SERVICES & WATER DEPARTMENTC�-y CLERK'S OFFICE OFFICE MEMORANDUM TO: Nelly Giron, City Clerk FROM: Scott B. Rigg, Public Works & Water Superintendent r (� DATE: M ` 1 E May 7 , 2008 SUBJECT: Change Orders for CAM: Janitorial and Street Agreements a, Enclosed you will find Change Order No. 3 for the "Weed, Trash, and. Dirt Control Services agreement;" and Change Order No. 5 for the "Janitorial Services agreement." The above -mentioned agreements are both held by Common Area Maintenance (CAM) who agreed to extend the agreements for one-year with no change in the cost for service. Please call me if you need any additional information regarding these agreements. Thank you. SR Enclosures