Resolution No. 9110f. K
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RESOLUTION NO. 9110
A RESOLUTION OF THE CITY COUNCIL OF THE'CITY OF
VERNON APPROVING AND AUTHORIZING THE FILING OF A
CALIFORNIA LAW ENFORCEMENT TELECOMMUNICATIONS
SYSTEM (CLETS) APPLICATION WITH THE ATTORNEY
GENERAL
WHEREAS, California Government Code Sections 15150 through
15167 provides for a computerized telecommunications system in the
State of California which is used by public agencies of law
enforcement and criminal justice for accessing law enforcement
information and sending law enforcement messages ("CLETS"); and
WHEREAS, the Department of Justice has been delegated the
responsibility for maintaining and operating CLETS and the California
Attorney General has been delegated the responsibility of
administering the system within the State through the CLETS Advisory
Committee; and
WHEREAS, CLETS provides all law enforcement user agencies
with the capability of obtaining information directly from federal,
state and local computerized information files for fast and efficient
delivery of messages between agencies; and
WHEREAS, the Office of the City Attorney/Public Prosecutor
in the City of Vernon ("City Attorney") desires to participate in
CLETS as a criminal justice agency; and
WHEREAS, in order to participate in CLETS, an application
needs to be submitted to the CLETS Advisory Committee for approval
together with a Subscriber Agreement indicating the City's conformance
to the operating policies, practices and procedures approved by the
CLETS Advisory Committee and such other and further documents deemed
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necessary to complete the application process; and
WHEREAS, by being able to access the various databases, the
City Attorney will be able to more quickly and efficiently have access
Ito information that would assist the office in the criminal
(prosecution of defendants.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
and correct.
SECTION 2: The City Council of the City of Vernon hereby
authorizes the City Attorney to access the various databases offered
by the Department of Justice for criminal prosecution purposes.
SECTION 3: The City Council of the City of Vernon hereby
approves the New Service Application and Subscriber Agreement, in
substantially the same form as the copy which is attached hereto as
Exhibit A and incorporated by reference, and authorizes the filing of
the application package with the CLETS Advisory Committee.
SECTION 4: The City Council of the City of Vernon hereby
authorizes the Acting City Clerk to execute the New Service Application
and Subscriber Agreement for, and on behalf of, the City of Vernon.
SECTION 5: The City Council of the City of Vernon hereby
authorizes the Acting City Clerk, or his designee, to make whatever
nonsubstantive, administrative and/or text changes, upon advice of
counsel, to the documents relating to the application.
SECTION 6: The City Council of the City of Vernon hereby
authorizes the Acting City Clerk, or his designee, to execute any and
all documents necessary for the purpose of establishing CLETS and to
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implement and carry out the purposes specified in the CLETS
Application for, and on behalf of, the City of Vernon and to perform
such other actions deemed necessary or advisable.
SECTION 7: The Acting City Clerk of the City of Vernon
shall certify to the passage of this resolution, and thereupon and
thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this 16th day of August, 2006.
ATTEST:
BRUCE V. MALKENHORST, JR.
Acting City Clerk
EONIS C. MA BURG, Mayor
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, BRUCE V. MALKENHORST, JR., Acting City Clerk of the City of
Vernon, do hereby certify that the foregoing Resolution, being
Resolution No. 9110, was duly adopted by the City Council of the City
of Vernon at a regular meeting of the City Council duly held on
Wednesday, August 16, 2006, and thereafter was duly signed by the Mayor
of the City of Vernon.
(SEAL)
BRUCE V. MALKENHORST, JR.
Acting City Clerk
- 4 -
EXHIBIT
0
CALIFORNIA. LAW ENFORCEMENT TELECOMNIUMCATIONS SYSTEM (CLETS)
NEW SERVICE APPLICATION
TO: Executive Secretary
CLETS Advisory Committee
P.O. Box 903387
Sacramento, CA 94203-3870
(916) 227-3677
Fax (916) 227-0696
VIA: CLETS County Control Agency
or Other Host Agency
FROM:
Agency Name
0e,
Physical Street Address
ORI
ZIP Code
Mailing Address (if different) ZIP Code
City County State
Agency Telephone (also for
ez4l.
(For Class Ill Ampoies Only)
Agency Telephone (also for
Primary Agency Fax (also for on -litre ORION) Alternate Agency Fax (also for on-line ORION)
If you have any questions on the application process, please direct them to the CLETS Administration Section at
(916) 227-3677. If additional space is required, a blank sheet of paper has been attached for your convenience (pagel7).
If a question in the application is not applicable, write "N/A."
Page 1 of 17 Rev. 11104
NEW SERVICE APPLICATION, Agency:
1. QUALIFICATION
A. Is the appil a public agency? (PPP Section 1, California Government Code 15153.)
Yes No
B. Identify ch level:
Local Federal
State Other, identity:
C. Identify applicant agency class. (PPP Section 1.3)
Class I - Law Enforcement
Class II - Criminal Justice .
Class III - Law Enforcement Unit of a Non -law Enforcement Agency
Other (describe)
D. If your agency is a Class III, is over 50% of the law enforcement units budget allocated for law
enforcement purposes?
Yes No
E.
J
F.
Cite the appropriate code authority, subsection, etc., authorizing peace office status and/or receipt of
criminal justice information.
Include a copy of the statutory code authority for substantiation of eligibility.
Enclosed
page 2 of 17
Rev. 11104
NEW SERVICE APPLICATION, A eLicy.
.2. DESCREMON .
A. Describe the primary tiuicdons performed by the applicant agency.
B. Explain how CLETS service will help perform those functions.
?h u " " Ae--��'fr
C. How has your agency been receiving law enforcement information?
D. Why is this method no longer feasible?
E. Is your agency/unit Peace Officer Standards and Training (POST) certified?
Yes_ No, explain:
F. Does your agency/unit investigate all misdemeanors and felonies?
Misdemeanors: Yes 41C No, explain:
ems-t.,,.:.,:..�t,l
Felonies: Yes ° No, e lain: c �_
G. If your agency has an existing FBUNCIC originating agency identifier (ORn number, list:
H. If your agency has an existing Criminal History Requestor Code, list:
Page 3 of 17 Rev. 11104
NEW SERVICE APPLICATION, Agency:
DESCRIPTION (Continued)
1. Has your agency ever had a CLETS terminal?
Yes ( No
If yes, approximately how long ago was it disconnected?
J. How many sworn personnel does your agency/unit employ?
3. ACCESS
A. Please check ALL system(s) that will be used to access CLETS and which agency manages the system(s);
e.g., another law enforcement agency, the city/county information technology department, etc.
• System Type
V Local Area Network (LAN)
Wide Area Network (WAN)
Computer Aided Dispatch (CAD)
Records Management System (RMS)
Message Switching Computer (MSC)
Wireless Server
Controller/Interface/Other Server
Describe:
No System
Which Agency Manages the System
Lj �a y'v1On
C r � q lloo
B. Computer hardware (routers, servers, mainframes that access CLETS) will be located at:
c 4uu of Unoil
Agency Nidne
Address, City, ZIP Code
NOTE: If hardware is not located within a law enforcement facility or managed by law
enforcement personnel, a Mana,Pement Control APreement must be completed.
Page 4 of 17 Rev. 11104
NEW SERVICE APPLICATION, Agency:
ACCESS (Continued)
C. Unless your agency is authorized to pool mnemonics, a separate mnemonic is required for each device
accessing CLETS. How many mnemonics will be used for each type of device?
TYPE
Fixed Devices
Wireless Devices
Remote/Dial-Up Devices,
TOTAL # OF MNEMONICS
# of Mnemonics
A CLETS Terminal Access Request Form (TARE) is required for all new mnemonics requested. A
separate form is needed for each variance of information (database access requirements, address of
terminallcomputer, ORI, etc.). The form(s) must be completely tilled out and included with this
application.
4. DATABASE ACCESS
The Department of Justice offers the following Criminal Justice Information System (CJIS), FBI/National Crime
Information Center (NCIC), California Department of Motor Vehicles (DMV) and other databases access
authorizations. Circle the level of access requested alongside each database. (Please reference the Subscriber's
Agreement Addendum 1 for system requirements associated with database access.)
Database Level of Access Key:
Database
California Databases:
A. Automated Firearms System (AFS)
None = No access to this database
Inquiry = Inquiry access, only
Limited — Inquiry access, plus limited update access
(located, towed/stored)
Update = Inquiry access, plus full update access
Estimated Monthly
Level of Access Volume
None Inqui Limited Update
For update access, an agency must be able to respond to urgent hit confirmations on
records entered by the agency within a 10-minute time frame 24 hours per every day.
Complete and submit the Hit Confirmation Data form. This policy does not apply to the
Supervised Release File or the Sex/Arson Registration System.
Page 5 of 17 Rev. 11104
NEW SERVICE APPLICATION, Agency:
DATABASE ACCESS (Continu&}
Automated Property Sy., (APS) None .Limited Update
Wanted Persons System (WPSy None Limited Update i
Domestic Violence Restraining
Order System (DVROS)
Stolen Vehicle System (SVSy None Inquiry . Limited Update
Automated Boat System (ABS)
If access is requested to AFS, APS, WPS/D VROS, and/or S VS/ABS, specifically describe how the information
from each database will be used. ( ,
`ilr j ire �v -v P V:e C'k
Database
B. Sex/Arson Registration System
Supervised Release File (SRF)
Missing/Unidentified Persons
System (MUPS)
Estimated Monthly
If access is requested to SARS, SRF, and/or MUPS, specifically describe how the information from each database
will be used
N1 �r
Estimated Monthly
Database Level ofAccess Volume
C. Automated Criminal History System — —
(ACHS)
If access is requested to ACHS, specifically describe how the information from each database will be used t
Database Estimated Monthly
Level of l�.ccess volume
D. Mental Health Firearms Prohibition
System (WWPSY,4 ,gip
If access is requested to LIMPS, specifically describe how the information from the database will be used
a INQUIRIES TO THE AUTOMATED CRIMINAL HISTORY SYSTEM FOR EMPLO"MgT,
LICENSING OR CERTIFICATION ARE PROHIBITED.
3 For MHFPS inquiry access, you must also access ACM.
- Federal agencies will not be authorized access into MHFPS.
Page 6 of 17 Rev. 11104
NEW SERVICE APPLICATION, Agency:
DATABASE ACCESS (Continued)
Estimated Monthly
Va_MbMe bevel of AW&Eg Volume
E. California Department of None qui
Motor Vehicles (DMV)
If access is requested to DMV, specifically describe how the information from each database will be used.
CA"-i a, ; l I�
5. WIRELESS ACCESS
A. Does your agency plan to access CLETS via wireless devices? (wireless LAN, microwave, MDT, hand-
held, etc.)?
_ Yes No (Write "N/A" for questions 5.13 through 5.C)
If yes, access will be via:
CAD Wireless Server. Controller Other, describe:
B. If CLETS will be accessed via wireless devices, what type of technology will be utilized? Check all that
apply.
CDPD Microwave
l CDMA Radio Frequency Network
A i j EDGE Satellite
1� (, GPRS Other, describe:
C. CLETS policy states that all CLETS traffic must be encrypted with a minimum of, or industry standard
equivalent to, 128-bit encryption while in the wireless segment (PPP Section 1.6). If using multiple
wireless connections or if additional space is required, please use a separate sheet of paper.
M8
1. What key/level of encryption will be used?
Page 7 of 17 Rev. 11104
NEW SERVICE APPLICATION, Agency:
6.
2
WIRELESS ACCESS (Continued)
What encryption type/algorithm will be used? If you are unsure, please check with your vendor.
Symmetric
AES
3DES
IN DES
If other, describe:
3.
IM
DSA
RSA
Diffie-Helman
If using a proprietary encryption algorithm, has it been approved by the National Institute of
Standards and Technology (MIST), Computer Systems Laboratory (CSL), for compliance with the
Federal Information Processing Standard (FIPS)?
Yes (MIST approval attached) No
4. Describe the points at which the wireless traffic will be encrypted and decrypted.
UNTRUSTED NETWORK SEGMENTS - An untrusted network is defined as a network that may host a
combination of law enforcement/criminal justice agencies and non -criminal justice activities/users; e.g.,
county/city networks, emergency services (911) systems, university networks, etc.
A. Will your agency's network that is used to access CLETS connect to an untrusted network?
Yes No (Write "N/A" for questions 6.11 through 6.E)
B. Which agency hosts the untrusted network segment?
G+ 6( �
C. Untrusted networks may be segmented from your network to secure the CLETS traffic. Will your
network that accesses CLETS be segmented from all untrusted networks?
x Yes No (Write "N/A" for question 6.13)
NOTE: If your network is not segmented from entrusted networks, your network is considered
entrusted, and all CLETS traffic must be encrypted.
Page 8 of 17 Rev. 11104
NEW SERVICE APPLICATION, Agency:
UNTRUSTED NETWORK SEGMENTS (Continued)
D. Identify how the networks will be segmented.
Firewall (Must meet requirements established in PPP Section 1.9)
VPN (describe below)
?� VLAN (describe below)
_ Other, describe:
VPN/VLAN description:
C I e.+S e,i.v►pvj16 u:; I� s e
fib 4 d e6pf-k ccvA 4c c-6s ,
E. CLETS policy states that if an untrusted network is used to triinspgrt thM CLETS data, the CLETS data
must be encrypted with a minimum of, or industry standard equivalent to 128-bit encryption, while in the
untrusted network segment (PPP Section 1.6). Will any entrusted network segments be used to deliver
your CLETS traffics/ from the workstation(s) to DOJ or to print your CLETS information?
Yes X No (Write "N/A" for questions 6.E.1 through 6.E5)
If using multiple untrusted segments or if additional space is required, please use a separate sheet of paper.
4.
0
Describe the untrusted segment(s) used to deliver your agency's CLETS traffic.
What key/level of encryption will be employed?
What encryption type/algorithm will be used? If you are unsure, please check with your vendor.
Symmetric
AES
3DES
DES
If other, describe:
Asymmetric
DSA
RSA
Diffie-Helman
If using a proprietary encryption algorithm, has it been approved by the National Institute of
Standards and Technology (MIST), Computer Systems Laboratory (CSL), for compliance with the
Federal Information Processing Standard (FIPS)?
Yes (MIST approval attached) No
Page 9 of 17 Rev. 11104
NEW SERVICE APPLICATION, Agency:
UNTRUSTED NETWORK SEGMENTS (Continued)
5. Describe the points at which the traffic will be encrypted and decrypted.
7. REMOTE/DIAL-UP ACCESS
A. Access into your agency's network:
1. Will your agency allow remote/dial-up access into your network which hosts CLETS access?
Yes X No (Write "NIA" for questions 7.A.2 through 7.C)
2. By whom? Check all that apply.
Employees from remote office locations Employees from home
Vendors City/county lT staff
Other, describe:
3. How is remote access connectivity obtained? Check all that apply.
Dedicated line
Internet
Public line (telephone, DSL, etc.)
Other, describe:
4. How are your modems, which are used for remote/dial-up access, managed to protect against
unauthorized access?
B. CLETS Transactions:
1. Are CLETS transactions run using a remote/dial-up connection?
Yes x No (Write "N/A" for question 7.13.2 through 7.C)
2. CLETS policy states that all CLETS traffic over remote/dial-up segments must be encrypted with
a minimum of, or industry standard equivalent to, 128-bit encryption (PPP Section 1.6). If using
multiple remot ./S dial-M segments or if additional space is required, please use a separate sheet of
0 paper.
Page 10 of 17 Rev. 11104
NEW SERVICE APPLICATION, Agency:
REMOTE/DIAI,UP ACCESS (Continued)
a. What key/level of encryption will be used?
b. What encryption type/algorithm will be used? If you are unsure, please check with your
vendor.
Symmetric Asymmetric
AES DSA
3DES RSA
DES Diffie-Helman
If other, please describe:
3. If using a proprietary encryption algorithm, has it been approved by the National Institute of
Standards and Technology (MIST), Computer Systems Laboratory (CSL), for compliance with the
Federal Information Processing Standard (FIPS)?
Yes (NIST approval attached) No
4. \ Describe the points at which the wireless traffic will be encrypted and decrypted.
C. CLETS Access Pmvendon
1. If CLETS access via remote/dial-up connections is not authorized, but remote/dial-up access to
�S
W other applications is authorized, describe how access is prevented.
C
2. Are the same network segment(s) used for remote/dial-up access as those traversed by CLETS
traffic?
T Yes No
Page 11 of 17 Rev. 11104
NEW SERVICE APPLICATION, Agency:
8. INTERNET ACCESS
A. Will your network which accesses CLETS also access the Internet?
Yes A- No (Write "N/A" for question 8.13)
B. Will your Internet access meet the requirements identified in PPP Section 1.9?
0 Yes No, explain:
C. Will your agency use the Internet as a means for transporting CLETS traffic?
Yes X No, explain:
9. MNEMONIC POOLING
A. Does your agency intend to pool mnemonics? (Mnemonic pooling is the ability for a mnemonic to
represent more than one device and allows a mnemonic to represent a class of users, devices, applications,
etc.)
- Yes 1t No (Write "N/A" for question 93)
NOTE If your agency plans to pool mnemonics, the Mnemonic Pooling Application
Attachment must be attached.
B. Will another agency act as the Access Control Point (ACP) or host your agency's mnemonic pooling?
\� Yes No
lei If yes, identify the agency who will host your agency's mnemonic pooling.
N TE: If another agency is hosting your mnemonic pooling access, the addendum for
Mnemonic Pooling is not required for the end -users.
10. SYSTEM DIAGRAM
A system diagram must be submitted showing your agency's entire network, which accesses CLETS and all other
networks connected to your network. If your agency utilizes multiple networks for CLETS access that are not
connected, please reflect all networks in the diagram. The diagram must include:
A. All systems identified in question 3.A in the application (CAD, LAN, etc.)
B. Connectivity to any other entity's networks and labeled as "gusted" or "untrusted"
C. All points of encryption and decryption, encryption key(sylevel(s), and algorithm(s)
D. All Yemote/dial-up connection(s)
E. Internet access
Page 12 of 17 Rev. 11104
NEW SERVICE APPLICATION, Agency:
SYSTEM DIAGRAM (Continued)
F. Line types
G. Firewalls
H, Any CLETS mnennonic(s) assigned to your agency which is used by another agency
System Diagram attached
11. TECHNICAL CONTACT
Should DOJ require clarification for questions #4-10, please provideja technical contact:
j
Technical Contact Nww Age
Phone E-mail addncss
12. VENDOR INFORMATION
A. ONLY FOR CLETS SYSTEMS CONNECTING DIREC'TI Y TO DOJ: List the vendor(s) used or
planned to be used for each direct CLETS connection:
Company/Vendor Vendor Pat Numbs
CompanyMendor Vendor Pat Number
Company/Vendor Vendor Port Number
13. SECURITY
A. Each person accessing CLETS is required to log on with a unique User -ID and password.
l . Is each individual authorized to avoess CLETS issued a unique User -ID and password?
Yes No, explain:
2. Will your new system automatically transmit the unique User -ID in the Operator Identification
Field (01F) of all CLETS messages, including those from wireless or pooled devices?
X Yes No, explain:
Page 13 of 17 Rev. 11104
NEW SERVICE APPLICATTON, Agency:
SECUR 1'Y (Coatinued)
B. What types of background check awl se try clearance am poeormod on MR pmonnol prior to their havi
access to the CLET S term nal(syconwacKs)? (PPP, won 1.9.)
CA DOI Fingerprint Check
Fingerprint Chock
toOr CA DMV Driver License Chock
Other, describe:
C. In addition to the required background cheok, identify all security precautions taken to prevent
unauthorized access and/or misuse to CLM'S.
1. All persons with CLUM access:
Sign on with unique User-ID/password
Signed Employee Statement Form
Trained per CLETS requirements
Other, describe:
D. ONLY FOR CLETS SYSTEMS CONNECTING R=QrLY TO DOJ: Will your system journal all
incoming and outgoing CLETS transactions in its entirety with refrieval capability for all users/agencies
behind: your system for at least three years?
Yes No
14. ADDMONAL INFORMATION: Include any other information you believe will be helpful in processing this
application.
Page 14 of 17 . Rev. 11104
1
NEW SERVICE APPLICATION, Agency:
15. AGENCY AGREEMENMFORMS
A. Will your agency/unit provide information obtained through CLM to other es?
Yes (List all agencies) �L No
NOTE: A Be—lem gCGWMLOUMfftlarr form most be completed for each non-CLM subscribing
agency being provided CLETS information.
B. Will your agency/unit place CLM device(s) or mnemonic(s) belonging to your agency with other
agencies?
Yes (List all agencies) No
NOTE: An &ewggencymust be completed for each agency in which CLETS devices or
mnemonics are placed.
C. Will your agency enter/update records via CLM on behalf of another agency or respond to hit
confirmation requests on behalf of another agency?
Yes (List all agencies) No
NO A 8.e ip & Agreement must be completed for each agency that agrees to perform record
entry/update and/or hit confirmation functions on behalf of another agency.
D. Include a Subscriber Agreement form signed by the head of the applicant agency.
Subscriber Agreement attached
NOTE: For Class III agencies (law enforcement unit of non -law enforcement agency), the
SubscribaA--reement form must be signed by the head of the local law enforcement unit.
ARge 15 of 17 Rev. 11104
NEW SERVICE APPLICATION, Agency:
16. AGENCY REPRESENTATIVES
A. Name, address, and telephone number of person appointed within your agency as
Agency Terminal Coordinator (ATC):
Name (Print or type) Telephone Number
C�hH- 'Dt'v"y Gfcy� _ c pup -'
Title I FAX Number
Mailing Address (if dif%rent from Page 1) E-mail Address
B. Name and telephone number of person preparing this form:
SIL
Name (Print or type) Telephone Number
U
Title FAX Number
e 1 k(OC1,yz1%lrtW1cCQ�.,V.5-
E-mail Address
C. Submitted by Agency Head (must be the head of the applicant agency, and the same person signing the
Subscriber Agreement):
Name (Print or typq)
Title
Telephone Number
L__)
FAX Number
I have read and understand the CLETS Policies, Practices, and Procedures. By signing the
application, I certify all contents of this application to be true and accurate.
ignatune Date
ftME: For CIass III agencies (law enforcement unit of a non -law enforcement agency), the
application, Subscriber Agreement, and all other forms must be signed by the head of the
local law -enforcement unit.
Page 16 of 17 Rev. 11104
17. SUPPLEMENTAL INMRMATION
Please use the space below for addition at comments. lodioato the question number belbm adding Your commCAts.
Page 17 of 17 Rev. 11104
CLETS TERMINAL ACCESS REQUEST FORM
Department of Justice. CLETS Administration section
P.O. Box 903387, Sacramento, CA 94203,3870 Date
Telephone (916) 227-3677. FAX (916) 227-0696
Complete this request for a now terminal!! Qh or 4a access change to existing 04"lim"'L
A §_JgEARATE Terminal Access Request Form is reqU W 11 ;W1 of terminals/ I IM1210RIM1111116
Vernon CRY Aftomey
Agency Nam L000614 (4L9.. Dispatch) ORI
4305 og3) 583-8811
Santa Fe Avenue ili
Terminal/Computer-Address Room Number phone
NO irp- 9 P, Los Angeles
[W
City County State 23P Code Message Switching
Computer Mnernonlos vAll
be Behind (fine group)
F1. -CHECK —THE --TYPE OF SERVICE- REQUESTED: If changing existing mnemonics, identify this of mnemonics
F7-- New Terminal/Computer Mnemonic(s) or hem. Describe the, change in the 'Continents"225!T Of this form.
Mnemonic Change(s)
F
R OF NEW/CHANGED 3. TYPE OF TERMINAL CONNECTION: 4. WILL THE TORMINALS/
Fi�`"�r: - --------- -
MNEMONICS REQUESTED COMPUTERS HAVE INTERNET
F77'Landline F— cellular (&g- CDPD); ACCESS?
(f)ff7 Fixed (hardMed or wireless F—'Radio F— Microwave
network, including laptop using (' satellite F— Diat-in i F No
doodrg staton) OR Doddrg —Other (specfy): Yes IF YES:
Server
Modem
(#)F—, Mobile (MDT, MDC, mobile laptop),
hand-held device)
S. �flll INALS/COMPUTERS it i�THIS PART OF YOUR AGENCY'S7. DOES YOUR AGENCY
:E BEHIND YOUR AGENCY'S LOCAL' SYSTEM UPGRADE? STAFF/MONITOR A CLETS
SYSTEM MDT e.g., LAN, WAN, CAD, TERMINALICOMPUTER 24 HOURS
SERVER? f 7;? r -N No t DAILY?
F—No jYes IF YES, explain: _
Yes IF YES, specify -
No Yes
IF NO. Has 24-hour coverage been
LAN established with another agency?
No
F-71yes (Reciprocity
Agreement required)
& CIRCLE ACCESS AUTHORIZATIONS DESIRED:
A. CLETS. (in -state) Administrative (Teletype) Message. Capability
B. HLETS (Interstate) Access Authorizations
1. if 6partiar access only is desired, identify le -vet of access.
Out -of -State 0iminal History Information
Out -of -State DMV Access
Hazardous Materials
FAAITECS Aircraft Traddng
2. Does this terminal need to directly receive unsolicited,
out-of-state teletypes or act as a `prime' nwwwnW
No [.—yes F�( "!
171 None WIPartial f— Full •
-
No F—
, Yes [73 (Not given to mobiles)
No C7 Yes W:
No GZ: Yes C_7,
No EZ7; Yes E—
No Ey� Yes [7
(Default)
• Full NLETS access Includes all NLETS; data bases available under'partiar, plus INTERPOL, ORION. NICS, and Canada, in
addition to out-of-state administrative (teletype) message capability, and regionat or national broadcasts.
tev. 04103 Continued
I C. CJIS, FBI/NCIC and Other Database Access Authorizations
Access None = No access required to this database
Key: Inq = Inquiry access. only
Ltd = Inquiry access. plus limited update access (locates. tavved1stored) (for non-24 hour agenol")
Full = Inquiry access, plus AM en trupdata sooess (244iow agencles only, unless 244XKW 00VOrOP 094110110110)
1. Automated Firearms System (AFS) ......................................... Norio r.7 Inq V Ltd F, FUR 17
2. Automated Property System (APS) .......................................... None Inq Gr., Ltd r—, Full
3. Wanted Persons System (WPS) also Includes:
Domestic Violence Restraining Order System (DVROS).
andfor Sex and Arson Registration System (SARS) ............. None Inq Ltd F- FUR r-
4. Stolen Vehicle System (SVS) and
Automated Boat System (ASS) ............................................. None Inq Ltd r— Full F- (SVRN will automatically
be added to all receiving Svs access.) mnemonic
5. Criminal History System (CHS) ................................................ None F Inq V,
6. Department of Motor Vehicles (DMV) ...................................... None Inq V
7. Oregon's State Data Bases (LEDS) ......................................... None Vi IrWrIF---
8. F13IMational Crime Information Center (NCIC) ........................ Now U; Inq
9. MissingkInklentified Persons System (MUPS) ........................ None [F I M
10. Mental Health Firearms Prohibition System (MHFPS)
(Inquiry to CHS required) ...................................................... None U Inq
11. Supervised- Release File (SRF) ............................................... None F Inq&---
M
Perso reparing &se Teleption,
- (See 1 PPP .6.1.13
regarding wireless CHS.)
Full F--
Full (-
Full F7
Agency ORI
Comments (Describe any changes to existing mnemonics.)
ATC for Agency Requesting TARF (signature) ATC for Agency Requesting TARF (print name)
The CLEFS Terminal Access Request Form must be submitted and approved
ding to Doi
g t
by the County Control AgencyjMrect interface System Host before sent Tin
j i;; i i iy- Z ��- i i UHost Agency Approval (signature)
state
[*J CLEM ADMINISTRATION SECTION USE ONLY. -
Changes have been made to the CLEFS tables as sham on this form, and will be implemented:
MSC= Change #
Completed by. UNE ASSIGNMENT:.
Data-,_
, . DOX LEAWES Staff
cc: DOX Field Operations. Section
(Mnemonics will not have
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State of California 0111 #
Department of Justice
Attn: CLETS Executive Secretary County
P.O. Box 903387
Sacramento, CA 94203-3870
CALIFORNIA LAW ENFORCEMENT TELECOMMUNICATIONS SYSTEM
SUBSCRIBER AGREEMENT
In accordance with Section 15165 of the Govemment Code, it is hereby agreed that
(Name of Aenoy or O(ganization)
hereinafter referred to as Subscriber, as a Subscriber to the California Law Enforcement
Telecommunications System (CLETS), will conform to the operating policies, practices, and
procedures approved by the CLETS Advisory Committee.
It is further agreed by the Subscriber that, in order to receive such criminal history information as
is available in the FBI/NCIC files and in the California Department of Justice files, the Subscriber
agrees to abide by all rules, policies and procedures of the FBI/NCIC as approved by the NCIC
Advisory Policy Board. The Subscriber also agrees to adhere to all rules, policies, and
Procedures of the National Law Enforcement Telecommunications System (NLETS). No private
entity shall be authorized to access CLETS, nor shall CLETS be used on behalf of a private
entity for purposes of paridng citation enforcement.
It is understood by the Subscriber that violation of these rules, policies, practices, and
Procedures approved by the CLETS Advisory Committee, the FBI/NCIC Advisory Policy Board,
and/or the NLETS Advisory Board may result in suspension of service or other appropriate
disciplinary actions as determined by the CLETS Advisory Committee.
The CLETS Advisory Committee reserves the right to immediately suspend fumishing criminal
history data to the Subscriber when either security or dissemination requirements approved by
the CLETS Advisory Committee are violated.
It is understood by the Subscriber that it is the responsibility of all city, county, state, and federal
agencies that use information supplied via CLETS to participate in DOJ's training programs to
ensure that all personnel (i.e. terminal operators, peace officers, investigators, clerical, agency
management(supervisors, etc.) are trained in the operation, policies, and procedures of each file
that is accessed or updated. Subscriber understands that training shall be provided only by
DOJ's training staff or another certified CJIS/NCIC trainer. Periodic unannounced site
inspections may be performed by the Department of Justice to ensure compliance with CLETS
rules, regulations, policies, practices, and procedures.
(continued on next Page)
Agency Name: ORI #
It is further agreed by the Subscriber that the following training requiremerrts will be followed:
1. initially (within six months of employment or assignment) train. functionally test, and affirm the
proficiency of all terminal (equipment) operators (full ac ceWess than full access) by the
completion of a workbook (or facsimile thereof) In order to ensure compliance with
CLETS/NCIC policies and regulations.
2. Biennially, provide functional retesting, and reaffirm the proficiency of all terminal (equipment)
operators (full access/less than full access) by the completion of a proficiency exam (or
facsimile thereof) in order to ensure compliance with CLETS/NCIC policies and regulations.
3. Maintain records of all training, testing, and proficiency affirmation. An individual computerized
or written log must be maintained on each full access operator. Such logs may be destroyed 3
years after the operator is separated from the agency. Training records for less than full
access operators, practitioners, administrators, and other swom/non-sworn law enforcement
personnel shall be maintained on a computerized or written group log. Less than full access
operator group logs shall be retained indefinitely by the agency. The workbooks and exams
may be discarded upon entry of the required information in the appropriate log.
4. Initially (within 6 months of employment or assignment) all swom law enforcement personnel
must receive basic training in CLETS/NCIC policy and regulations.
5. Make available appropriate training on CLETS/NCIC system use for criminal justice
practitioners other than sworn personnel.
6. All swom law enforcement personnel and other practitioners should be provided with
continuing access to information concerning CLETS/NCIC systems, using methods such as
roll call and in-servioe training.
7. Provide peer4evel training on CLETS/NCIC system use, regulations, policies, audits,
sanctions, and related civil liability for criminal justice administrators and upper -level
managers.
Either the California Department of Justice or the Subscriber may, upon 30 days notice in writing,
discontinue service. This Subscriber Agreement is renewable every three years, when the agency
head changes, or immediately upon request of the CLETS Executive Secretary.
Agenw h
Title- Type or Print
8rot
CITY ATTORNEY'S OFFICE e (V �/l("/d�
INTER -DEPARTMENT MEMORANDUM q/1 6
VDATE: August 9, 2006
TO Bruce V. Malkenhorst, Jr., Acting City Clerk
FROM: Willard G. Yamaguchi, Chief Deputy City Attorney/Actin
Risk Manager W,
Re: California Law Enforcement Telecommunications System
(CLETS)
Dear Bruce:
I recommend that the City approve participation in CLETS by the
Office of the City Attorney/Public Prosecutor and approve and
authorize the execution of all documents necessary and payment of
any fees required to implement the participation.
CLETS provides all law enforcement user agencies with the capability
of obtaining information directly from federal, state and local
computerized information files. In order to participate and obtain
access to CLETS, the City will need to submit to the CLETS Advisory
Committee ("CAC") an application package consisting of an
Application for New Service, a Subscriber Agreement, Terminal Access
Request Form and System Diagram (the "Application") for approval.
In order to be considered on the
CAC meeting scheduled in October
submitted by the end of August.
application calendar for the next
2006, the Application needs to be
I recommend that I be designated the Agency Terminal Coordinator
(ATC) to serve as the coordinator with the Department of Justice on
matters pertaining to the use of CLETS and the criminal justice
databases and administrative network that CLETS supports to
facilitate the exchange of information between agencies. I also
recommend that Ernesto Smith be designated the Security Point of
Contact (SPOC) person who serves as the security coordinator with
the Department of Justice on security matters pertaining to the Use
of CLETS and other databases that CLETS supports.
I look forward to discussing this matter with you at your earliest
convenience.
jl
CITY CLERK'S OFFICE
INTEROFFICE MEMORANDUM
DATE: August 29, 2006
TO: Carlos R. Fandino, Systems Manager
Willard Yamaguchi, Chief Deputy City Attorney/Acting Risk Manager
FROM. Nelly Giron, Deputy City Clerk
RE: Resolution No. 9110 - A Resolution of the City Council
of the City of Vernon Approving and Authorizing the
Filing of a California Law Enforcement
Telecommunications System (CLETS) Application With the
Attorney General
Transmitted herewith is a copy of Resolution No. 9110 referenced
above, which was approved by City Council on August 16, 2006.
Thank you.
NG:dr
c: Ernesto Smith
Resolution No. 9110