Resolution No. 92731
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RESOLUTION NO. 9273
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND AUTHORIZING NOTICE INVITING
SEALED PROPOSALS OR BIDS FOR THE PURCHASE OF ONE
2008 FORD ESCAPE HYBRID VEHICLE FOR THE HEALTH &
ENVIRONMENTAL CONTROL DEPARTMENT
WHEREAS, the Health & Environmental Control Department has
determined that it needs to replace one of the 2002 Toyota RAV4
Electric Vehicles currently being leased through Toyota Lease Trust
because of the significant cost to replace the aging batteries in said
vehicle; and
WHEREAS, on May 3, 2006, the City Council of the City of
Vernon approved Resolution No. 9032 approving two Closed End Motor
Vehicle Lease Extension Agreements (the "Lease Agreements") for two
2002 Toyota RAV 4 Electric Vehicles from July 16, 2006 to July 16,
2007; and
WHEREAS, the Health & Environmental Control Department has
determined that a 2008 Ford Escape Hybrid vehicle is the best vehicle
to meet its needs; and
WHEREAS, the Director of Health & Environmental Control has
recommended that authority be granted for the Purchasing Agent, or her
designee, to seek formal bids for the purchase of the 2008 Ford Escape
Hybrid vehicle and, following the purchase, that one of the Lease
Agreements be terminated; and
WHEREAS, a bid specification for the purchase of the 2008
Ford Escape Hybrid vehicle has been presented to the City Council of
the City of Vernon; and
WHEREAS, the City Council of the City of Vernon has
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determined that it is in the best interests of the City of Vernon that
bids be solicited in accordance with the Vernon City Code.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
Ifinds and determines that the recitals contained hereinabove are true
land correct.
SECTION 2: The bid specification, which is attached hereto
as Exhibit A and incorporated by reference, is hereby approved by the
City Council of the City of Vernon.
SECTION 3: The Acting City Clerk of the City of Vernon is
hereby directed to give notice, in writing, inviting sealed proposals
or bids for the purchase of the 2008 Ford Escape Hybrid vehicle, in
accordance with the bid specification, and in accordance with this
resolution.
SECTION 4: There being no newspaper of general circulation
printed, published or circulated in the City of Vernon, the City Clerk
is hereby directed to post said notice, or cause the same to be
posted, in three of the most public places in the City of Vernon, to
wit: the northwest corner of 38th Street and Santa Fe Avenue, the
northeast corner of Leonis Boulevard and Pacific Boulevard, and on the
bulletin board located outside on the wall near the second floor
entrance to the City Hall of said City, located at 4305 Santa Fe
Avenue, all in the City of Vernon, County of Los Angeles, State of
California.
SECTION 5: The Acting City Clerk of the City of Vernon is
hereby directed to post said notice forthwith and the first posting of
said notice shall be at least ten (10) days before the opening of the
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bids for the proposed contract. Said notice shall provide that sealed
proposals or bids will be received by the City of Vernon at the office
of the Acting City Clerk, or her designee, at the City Hall, 4305
Santa Fe Avenue, Vernon, CA 90058-0805.
SECTION 6: The City Council of the City of Vernon hereby
authorizes the Acting City Administrator, or his designee, to execute
any documents or take any action deemed necessary after the purchase
of the 2008 Ford Escape Hybrid vehicle to terminate one of the Lease
Agreements to implement and carry out the purposes of this resolution.
SECTION 7: The Acting City Clerk of the City of Vernon
shall certify to the passage of this resolution, and thereupon and
thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this 19th day of March, 2007.
TTEST:
ANUELA GIRON, Acting City Clerk
A� �/ d�- , AI, -� -,- �
HILARIO G NZA" S, Mayor Pro-Tem
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, MANUELA GIRON, Acting City Clerk of the City of Vernon, do
hereby certify that the foregoing Resolution, being Resolution No.
9273, was duly adopted by the City Council of the City of Vernon at a
regular meeting of the City Council duly held on Monday, March 19,
2007, and thereafter was duly signed by the Mayor Pro-Tem of the City
of Vernon.
(SEAL)
NUELA GIRON, Acting City Clerk
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EXHIBIT
0
March 6, 2007
I! '
City of Vernon
TECHNICAL SPECIFICATIONS FOR A
2008 FORD ESCAPE HYBRID FRONT WHEEL DRIVE (FWD)
INTENT
It is the intent of this specification to provide for the purchase of one (1) new and unused 2008 Ford
Escape Hybrid Front Wheel Drive with a 23L I4 Atkinson Cycle Engine and Electronically Controlled
Continuously Variable Transmission. The City of Vernon has evaluated different types of vehicles and
has determined that this product is best suited for the department's needs in safety, quality, performance,
and standardization. The department previously purchased Escape Hybrids in 2005 and 2006.
In comparing proposals, consideration will not be confined to price only. The successful bidder will be
one whose product is judged shall best serve the interests of the City of Vernon when price, product,
safety, quality and delivery are considered. The City of Vernon reserves the right to reject any or all bids
or any part thereof, and to waive any minor technicalities. A contract will be awarded to the bidder
submitting the lowest qualified and responsible bid meeting the requirements of this specification.
The City requires the successful bidder to provide proof of insurance, including a standard certificate of
insurance, in at least the amounts and coverage indicated on the insurance schedule. In addition to the
standard certificate of insurance, proof of general and umbrella liability coverage shall also be furnished
in the form indicated on the attached insurance schedule (Exhibit "A" ).
EQUIVILENT PRODUCT
Bids will be accepted for the consideration on any make or model that is equal or superior to the vehicle
specified. Decisions of equivalency will be at the sole interpretation of the City. A blanket statement that
equipment proposed will meet all requirements will not be sufficient to establish equivalency. Original
manufacturer's brochures of the proposed unit are to be submitted with the proposal.
All modifications made to the standard production unit described in the manufacturer's brochures must be
certified by the manufacturer and submitted with the bid, or the bid will be deemed "non -responsive" and
rejected without further review. Bidder must be prepared to demonstrate a unit similar to the one
proposed, if requested.
INTERPRETATIONS
In order to be fair to all bidders, no oral interpretations will be given to any bidder as to the meaning of
the specification documents or any part thereof. Every request for such a consideration shall be made in
writing to the City of Vernon. Based on such inquiry, the City may choose to issue an Addendum.
GENERAL
The specification herein states the minimum requirements of the City. All bids must be regular in every
respect. Unauthorized conditions, limitations, or provisions shall be cause for rejection. The City of
Vernon will consider as "irregular" or "non -responsive" any bid not prepared and submitted in accordance
with the document and specification, or any bid lacking sufficient technical literature to enable the
Department to make a reasonable determination of compliance to the specification.
It shall be the bidder's responsibility to carefully examine each item of the specification. Failure to offer
a completed bid or failure to respond to each section of the technical specification will cause the proposal
to be rejected without review as "non -responsive". All variances, exceptions and/or deviations shall be
fully described in the appropriate section. Deceit in responding to the specification will be cause for
rejection.
FORD ESCAPE HYBRID FRONT WHEEL
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• Exterior Paint — Oxford White Clearcoat
• Interior Color — Stone (cloth)
MECHANICAL
• 2.3L I4 Atkinson Cycle Engine with permanent magnet AC -synchronous electric motor
• 330V Sealed Nickel -Metal -Hydride (NiMM battery
• Electric power steering (EPS)
• Electronically controlled Continuously Variable Transmission (eCVT)
• Front Wheel Drive (FWD)
• 4-wheel independent suspension
• Fuel tank —15 gallon capacity
• Mini -size spare wheel and tire with wheel -nut wrench and jack
• Power 4-wheel disc brakes with anti -lock Brake System (ABS)
• Regenerative Braking System
EUL TANK
9 Tank shall be full at time of delivery
EXTERIOR
IN
• 16" cast -aluminum wheels
• P235/70R16 all -season BSW tires
• Automatic Headlamps
• Chrome Grille
• Fog lamps — front, round
• Privacy glass
• Roof -rack side rails - Black
• Air conditioning -Dual zone Electronic Automatic Temperature Control
• AM/FM stereo/single CD player and 4 speakers with MP3 capability
• Auxiliary audio input jacks
• Center dome light with map lights and cargo area light
• Floor mats -Front and rear, color -keyed carpeted
• Floor console -Storage bin with removable interior bins and 4 cup holders
• Power points (2) — One in each row
• Power windows, door locks and sideview mirrors
• Steering wheel -mounted cruise control
SEAM
• Front seats — Premium -grade cloth low -back buckets with map pockets
• Power 6-way driver seat
• Rear seats Premium -grade cloth 60/40 split with tip -fold latches
SAFETY AND SECURITY
• 3-Point safety belt restraint system for all seating positions
• Battery saver with headlamps -off delay
• Belt -Minder safety belt reminder
• Child -safety rear door locks
• Front -seat side airbags
• Height adjustable shoulder safety belts -front
• Latch System
• Personal Safety System
• Remote Keyless -entry system 2 integrated key fobs
• Safety Canopy System with Side -Curtain Airbags and Rollover Sensor
• SecuriLock passive anti -theft system
• Side -intrusion door beams
• Tire Pressure Monitor System (TPMS)
WARRANTY
• 8yr./100,000 mile Hybrid Limited Warranty
• 3 yr/36,000 Bumper/Bumper
SERVICE MANUALS
• Vendor shall provide mechanical, electrical and emission repair manuals.
CONTRACT
• The vendor shall be required to execute a vehicle purchase contract in substantially the same form
as the draft contract attached hereto.
DELIVERY
• Acceptance shall be subject to the inspection and approval of the City of Vernon.
Price:
Tax:
Total Cost:
Submitted by:
Address:
Signature:
Note: Bid must be received in a sealed envelope and returned to the City of Vernon Finance Department
no later than 2:00 PM on April XX, 2007.
9cLG:HEALTH DEPT/Vehicle bid request 2007.doc
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VEHICLE PURCHASE CONTRACT
THIS CONTRACT is made, entered into and executed in duplicate originals, either copy of ! I
which may be considered and used as the original hereof for all purposes, as of this _ day of
20_, in the City of Vernon, County of Los Angeles, California
BY AND BETWEEN
THE CITY OF VERNON (hereinafter
referred to as the "City")
4305 Santa Fe Avenue
Vernon, CA 90058
CONTRACTOR.
(hereinafter referred to as " ")
WHEREAS, the City is in need of a Vehicle for its
Department; and
WHEREAS, on , 20_, the City issued Bid No. which sets forth
specifications for the vehicle required by the City; and
WHEREAS, on , 20_, CONTRACTOR responded to Bid No. and
WHEREAS, the City has accepted the bid of CONTRACTOR which is attached hereto as
Exhibit "A" and incorporated herein by reference and desires to purchase the from
CONTRACTOR.
NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET
FORTH HEREIN:
l . Purchase. CONTRACTOR agrees to sell to the City a
Vehicle, which meets the specifications contained in City of Vernon Bid No. , dated ,
20_, and which is consistent with CONTRACTOR's Bid of (collectively, the "Bid
Documents"), which is attached hereto as Exhibit "A."
2. Price. Consistent with its Bid, CONTRACTOR agrees to sell and deliver,
subject to final inspection by the City, Vehicle for the total sum of
Dollars and Cents ($ ), including tax
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and final inspection.
3. Payment Terms. The City agrees to pay CONTRACTOR a total of
Dollars and Cents ($ ), including tax, for the
purchase of the vehicle. (further terms).
4. Warranties. CONTRACTOR shall provide, at a minimum, a three (3) year
factory bumper -to -bumper warranty covering parts and labor to begin upon acceptance of the
by the City. All manufacturers' warranties, and any other warranties made applicable
by law, shall apply to the City's purchase of the above -referenced Vehicle.
5. General Provisions.
A. Governing Law. The laws of the State of California shall govern the
rights, obligations, duties and liability of the parties to this Contract and shall also govern the
interpretation of this Contract.
B. Notices. Notices to the parties, unless otherwise requested in writing,
shall be sent to:
City: THE CITY OF VERNON
ATTN: DOLORES JAUNZEMIS, PURCHASING
4305 SANTA FE AVENUE
VERNON, CA 90058-0805
CONTRACTOR:
ATTN:
6. Entire Agreement. This Contract is the entire agreement of the parties,
CONTRACTOR represents that in entering into this Contract, it has not relied on any previous
representations or understandings of any kind or nature.
7. Benefit of Agreement. This Contract shall bind and benefit the parties hereto
and their heirs, successors, and permitted assigns.
8. Forum. Any dispute related to this Contract shall be adjudicated in a state
court serving the County of Los Angeles, California.
9. Arbitration. The parties agree that any and all disputes ariaing out of or in
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relation to this Contract, including without limitation any action in tort, shall be resolved exclusively,
finally and conclusively by arbitration in Los Angeles County, California under the auspices of and
pursuant to the rules of the Judicial Arbitration & Mediation Services Inc. (JAMS). Each party will
select an arbitrator. Those two arbitrators will then select a third. The three -member panel will make
the final decision. All decisions of the arbitrators shall be in writing, and the arbitrators shall provide
written reasons for their decision. The arbitration decision shall be final and binding on the parties.
Notwithstanding the foregoing, the parties shall be permitted to access the court system to enforce any
arbitration award or to obtain injunctive relief. The exclusive jurisdiction and venue for any such action
shall be the Superior Court of California, Los Angeles County. Any and all contracts between
Contractor and any subcontractor relating to this Agreement shall include the same arbitration clause.
IN WITNESS WHEREOF, the parties have caused this Contract to be executed by and
through their authorized officers on the date, month and year first written above.
ATTEST:
BRUCE V. MALKENHORST, JR.
Acting City Clerk
APPROVED AS TO FORM:
ERIC T. FRESCH, City Attorney
Un
Title:
By:
Title:-
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CITY OF VERNON
LEONIS C. MALBURG, Mayor
CONTRACTOR
EXHIBIT A
INSURANCE SCHEDULE (CONTRACTOR)
Contractor shall provide proof of insurance, including but not limited to, a standard original certificate of
insurance, in at least the following amounts and coverage (combined single limit permitted):
I. Coverage and Limits
Bodily IniurX Property Damage
Hazards Each Person Each Accident Each Accident
Automobile Liability
Owned Automobiles $ 500,000 $1,000,000 $ 500,000
Hired Automobiles $ 500,000 $1,000,000 $ 500,000
Non -Owned Automobiles $ 500,000 $1,000,000 $ 500,000
Workers' Compensation $ Statutory
Employers' Liability $1,000 000 per employer
II. Liability
General Liability
$1,000,000
$2,000,000
$1,000,000
Premises Operations
$1,000,000
$2,000,000
$1,000,000
Elevators (If Applicable)
$1,000,000
$2,000,000
$1,000,000
Independent Contractors
$1,000,000
$2,000,000
$1,000,000
Products - Completed Operations
$1,000,000
$2,000,000
$1,000,000
Contractual Liability
$1,000,000
$2,000,000
$1,000,000
Umbrella Liability
$2,000,000
$2,000,000
$2,000,000
a. The general liability policy shall contain the following special endorsements which shall be noted
on or attached to the standard certificate of insurance:
1. An original endorsement naming the City of Vernon, its officers, and employees as additional
insureds under the policy.
2. An endorsement providing the City of Vernon thirty (30) days notice of cancellation or material
reduction of coverage.
3. An endorsement providing coverage for all operations under this Agreement and specifying the
activities covered.
4. Such other endorsement as may be required by City.
5. A copy of your general and umbrella insurance policy declarations page.
6. A copy of schedule of forms of endorsement.
b. In addition to the above, the Contractor shall provide such further proof of insurance
documentation as the City deems necessary.
SUPPORTING
DOCUMENTS
CITY CLERK'S OFFICE
INTEROFFICE MEMORANDUM
DATE: March 27, 2007
TO: Lewis Pozzebon, Director of Environmental Health
FROM: Nelly Giron, Acting City Clerk
RE: Resolution No. 9273 - A Resolution of the City Council
of the City of Vernon Approving and Approving and
Authorizing Notice Inviting Sealed Proposals or Bids
for the Purchase of One 2008 Ford Escape Hybrid
Vehicle for the Health 7 Environmental Control
Department
Transmitted herewith is a copy of Resolution No. 9273 referenced
above, which was approved by City Council on March 19, 2007.
Thank you.
NG:dr
c: Dolores Jaunzemis
Resolution No. 9273
V�L: ,r...
A' Is
To: City Council
Eric Fresch, Acting City Administrator
From: LewisPontboADireWdHealth Officer
Cc: Leonard Grossberg, Senior Emironmental Health Specialist
D&ms7aume * R=hasing Assistant
Date: March 6, 2007
APPROVED MAR 19 '07 CITY COUNCIL
CITY CLERK DISTRIBUTION
JJDI (roR ROES. 3/%/-*1
Re: Request for Authorization to replace an Existing Health Department Vehicle with a New
Vehicle RCS . 9 273
The Health Department budget for 2006-2007 includes funding for a new vehicle. The new vehicle will replace
an existing vehicle which is one of the 2002 Toyota RAW Electric Vehicles being leased. Toyota Lease Trust
has restricted the lease to exclude maintenance services which makes the City vulnerable for potential
significant costs to replace the aging batteries in the RAV4. I am recommending termination of one of the
RAW lease agreements following the purchase of a new vehicle. In addition, because of the lease
arrangement, we have also retained a 1991 Ford Tempo (Unit 202) as a back up vehicle. Due to the age of Unit
202, it is not dependable and is in need of maintenance repairs. Upon receipt of the new vehicle, our
department will also transfer Unit 202 to the Garage for disposition
I am requesting authorization from the City Council to solicit bids from local dealers for review and approval to
purchase a new vehicle. In fiscal year 2004-05 and again in 2005-06, our department replaced existing vehicles
with Ford Escape Hybrid vehicles which utilize the latest in "clean vehicle" technology, a gasolinelelectric
hybrid drive train. To date we have found the Ford Escape Hybrid to be an ideal vehicle for our staff because
of its fuel economy in City driving (approximately 23 mpg), its visibility (safety factor with extensive truck
traffic in City driving), and ability to transport and access field equipment. It is our recommendation that the
Ford Escape Hybrid is the most suitable for our department's needs and is within our budgeted funding,
approximately $29,000. We are requesting approval to seek bids for the purchase of the vehicle.
Enclosed is a draft bid request and vehicle information. If you have any questions, please contact me.
Thank you.
Enclosures
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