Resolution No. 92821
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RESOLUTION NO. 9282
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND AUTHORIZING THE EXECUTION OF A
SERVICES AGREEMENT BY AND BETWEEN THE CITY OF
VERNON AND MELAD AND ASSOCIATES FOR SUPPLEMENTAL
BUILDING DEPARTMENT PLAN CHECK AND INSPECTION
SERVICES
WHEREAS, the City of Vernon needs the services of a
consultant to perform supplemental building department plan check and
inspection services to assist City staff in ensuring compliance with
s
applicable plans and codes; and
WHEREAS, on May 9, 2006, the Finance Committee Section of the
City Council of the City of Vernon adopted Resolution No. FI-273
approving Request for Proposals for Supplemental Building Department
Plan Check and Inspection Services (the "RFP"); and
WHEREAS, the RFP was mailed to several consultants and
responses were sent by six firms, all of which were reviewed and
evaluated by the Community Services Department; and
WHEREAS, the Community Services Department deemed Melad and
Associates ("Melad") to be the lowest responsible qualified vendor
submitting a proposal; and
WHEREAS, the Director of Community Services & Water has
recommended that an agreement with Melad with an effective date of
May 1, 2007, be approved.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1:The City Council hereby finds and determines that
the recitals contained hereinabove are true and correct.
a
1 SECTION 2: The City Council of the City of Vernon hereby
2 accepts the proposal of Melad and approves the Services Agreement, a
3 copy of which is attached hereto as Exhibit A and incorporated by
4 reference.
5 SECTION 3: The City Council of the City of Vernon hereby
6 authorizes the Mayor to execute said Agreement for, and on behalf of,
7 the City of Vernon and the City Clerk is hereby authorized to attest
8 thereto.
9 SECTION 4: The City Council of the City of Vernon hereby
10 directs the Acting City Clerk, or her designee, to send one fully
11 executed Agreement to:
12 Melad and Associates
13 Attn. Jose D. Melad, President/Owner
8907 Warner Avenue, Suite 161
14 Huntington Beach, CA 92647
15 SECTION 5: The Acting City Clerk of the City of Vernon
16 shall certify to the passage of this resolution, and thereupon and
17 thereafter the same shall be in full force and effect.
18 APPROVED AND ADOPTED this 2nd day of April, 2007.
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21 (LEONIS C. MAL RG, Mayor
22 AT EST:
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25 MAN ELA GIRON
Acting City Clerk
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, MANUELA GIRON, Acting City Clerk of the City of Vernon, do
hereby certify that the foregoing Resolution, being Resolution No.
9282, was duly adopted by the City Council of the City of Vernon at a
regular meeting of the City Council duly held on Monday, April 2, 2007,
and thereafter was duly signed by the Mayor of the City of Vernon.
VELA GIRON
Acting City Cler
(SEAL)
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EXHIBIT
AV
SERVICES AGREEMENT
This AGREEMENT ("Agreement") is made, entered into and executed in
duplicate originals, either copy of which may be considered and used as the original hereof for
all purposes, as of this 2nd day of April, 2007, in the City of Vernon, County of Los Angeles,
California.
BY AND BETWEEN CITY OF VERNON, a municipal
corporation, hereinafter referred to as the
"City"
4305 Santa Fe Avenue
Vernon, California 90058
AND
Melad and Associates, an independent
contractor, hereinafter referred to as the
"Contractor"
8907 Warner Avenue, Suite 161
Huntington Beach, California 92647
RECITALS
WHEREAS, the City has determined to retain the services of an independent
contractor to perform supplemental plan check and inspection services for the City of Vernon
Building Department; and
WHEREAS, Contractor has prepared a proposal dated May 23, 2006, for the
Services, which includes Contractor's Building Plan Check Fee Schedule, a copy of which is
attached hereto as Exhibit A and incorporated by this reference (the "Proposal'); and
WHEREAS, Contractor represents that it is qualified and capable of furnishing
the labor, materials and expertise necessary to perform the Services that the City requires, as set
forth in this Agreement, and is willing to do so on the terms and conditions set forth below; and
WHEREAS, the City desires to enter into an agreement with Contractor to
provide plan check reviews of fire sprinkler systems for the City of Vernon Building Department
on a contract basis as defined in the terms and conditions set forth below.
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NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
SECTION 1. TERM OF CONTRACT
1.01. This Agreement will become effective on May 1, 2007, and will continue in effect until
terminated as provided in this Agreement.
SECTION 2. DEFINITION OF TERMS
2.01. Whenever used in the Agreement, the following terms shall mean:
A. "Agreement" shall mean that formally executed Agreement or Contract which
includes the Contract Documents attached. The Agreement constitutes the entire
agreement between the parties relating to its subject matter.
B. "City" shall mean the City of Vernon, California, the entity which has executed
the Agreement and, where applicable, its affiliated companies, and its officers,
directors, employees, representatives and agents.
C. "Contractor" shall mean Melad and Associates and where applicable, its affiliated
companies, and its officers, directors, employees, representatives and agents.
D. "Contract Documents" shall include any inquiry, invitation to bid, or proposal
which may have, but not necessarily, preceded execution of the Agreement, and
including the General Provisions and all exhibits and schedules attached to the
Agreement and all plans and specifications identified in the Contract Documents.
E. "Contract Price" shall mean the compensation set forth or provided for in Section
4.01 of this Agreement. Whether it expressly provides for the reimbursement of
costs incurred by Contractor or simply for the payment of a lump sum of money,
it is intended to be the full and complete payment for satisfactory completion of
the Work and, unless otherwise stated, to cover all costs whether for materials,
equipment, tools, labor, services and taxes and all overhead, rentals and profit or
fee, if any.
F. "General Provisions" or "General Conditions" shall mean the General Provisions
as set forth in this Agreement.
G. "Premises" shall mean the physical premises under City's control or ownership
where Work hereunder is to be performed.
H. "Proprietary Information" and "Confidential Information" shall mean all
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information, whether written or oral, which Contractor acquires from, through or
on behalf of City, directly or indirectly, or which arises out of the Work,
concerning the Work or proprietary processes involved in the Work including,
without limitation, information concerning past, present or future business plans
of City, information about the operations of City's Premises, and other City
information or know-how obtained during the Work, except information falling
into any of the following categories:
Information which, at the time of disclosure hereunder, is in the public
domain;
2. Information which, after disclosure hereunder, enters the public domain,
except where such entry is the result of Contractor's, or any entity within
Contractor's control, breach of this Agreement;
3. Information which, prior to disclosure hereunder, was already in
Contractor's possession without limitation regarding disclosure to others;
or
4. Information which, subsequent to disclosure hereunder, is obtained by
Contractor from a third party who is lawfully in possession of such
information and not subject to a contractual or fiduciary relationship to
City with respect to said information and who does not require Contractor
to agree to refrain from disclosing such information to others.
I. "Subcontractor" shall mean any first or lower -tier subcontractor and its
employees, representatives, agents, subcontractors or other personnel who have
been approved in the manner required by this Agreement.
J• "Work" or "Services" shall mean the work performed by Contractor and required
to be performed from time to time by City under this Agreement.
SECTION 3. SERVICES TO BE PERFORMED BY CONTRACTOR
Specific Services
3.01. Contractor's Services shall include, but will not be limited to performing supplemental
plan check and inspection services for the City of Vernon Building Department.
Change of Services
3.02. City may at any time, by written change order executed by the City, make changes only
to extend the Work duration and total compensation of Contractor's Work. Changes in
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the scope of Work, or duties and obligations, shall be authorized only by the City.
3.03. City may make "Changes" by increasing, reducing or deviating from the requirements of
the scope of Work. A form of Change Order is set forth in Exhibit `B" attached hereto
and incorporated by reference.
Timing of Services
3.04. Contractor's Services shall commence upon the execution of this Agreement by both
parties and award by the City Council and shall end at such time as this Agreement is
terminated according to Section 6 of this Agreement or extended according to the
conditions and terms set forth in this Agreement.
3.05. Time is of the essence for all Work contemplated by this Agreement. Contractor shall
start performing Services under this Agreement only after notification by the City.
Method of Performing Services
3.06. Contractor will determine and is responsible for the method, details, and means of
Performing the above -described Services.
Status of Contractor
3.07 Contractor enters into this Agreement, and will remain throughout the term of this
Agreement, as an independent contractor. Contractor agrees that it is not and will not
become an employee, partner, agent, or principal of City while this Agreement is in
effect. Contractor agrees it is not entitled to the rights or benefits afforded to City's
employees, including disability or unemployment insurance, workers' compensation,
medical insurance, sick leave, or any other employment benefit. Contractor is
responsible for providing, at its own expense, disability, unemployment, and other
insurance, worker's compensation, training, permits, and licenses for itself and for its
employees and subcontractors. Contractor shall have complete and sole control over its
employees, the details of the Services and methods by which the Services are
accomplished, it being understood that City is interested only in the results to be obtained
by Contractor.
3.08. Contractor has no authority to enter contracts or agreements on behalf of City. This
Agreement does not create a partnership or joint venture between the parties.
Payment of Taxes
3.09. Contractor is responsible for paying when due all income taxes, including estimated
taxes, incurred as a result of the compensation paid by City to the Contractor for Services
under this Agreement. Contractor agrees to indemnify City for any claims, costs, losses,
fees, penalties, interest, or damages suffered by City resulting from Contractor's failure
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to comply with this provision.
3.10. Payroll taxes including federal, state and local taxes shall not be withheld or paid by City
on behalf of Contractor or for the employees of the Contractor. Contractor shall not be
treated as an employee with respect to the Services performed hereunder for federal or
state tax purposes. Contractor shall be responsible to pay taxes mandated by law.
3.11. Since Contractor is not an employee of City, Contractor is not eligible for and shall not
participate in any employee benefit of City, including pension, health or other fringe
benefits.
SECTION 4. COMPENSATION
4.01. In consideration for the Services to be performed by Contractor, described in Section 3 of
this Agreement, City agrees to pay Contractor the amounts specified in the Proposal (the
"Contract Price').
Entire Compensation
4.02. The Contract Price is full and complete compensation, and constitutes the entire
compensation due Contractor for the Services and any and all of Contractor's obligations
hereunder, regardless of difficulty, unforeseen circumstances, hours worked or
equipment, materials or personnel required. The Contract Price includes without
limitation compensation for applicable taxes, customs duties, fees, overhead, profit, travel
time to and from the Premises and all other direct and indirect costs incurred or to be
incurred by Contractor hereunder. The Contract Price set forth above is not subject to
escalation for any reason except as expressly set forth in this Agreement. No adjustments
in compensation shall be made as a result of changes in the value of any currency. The
Contract Price shall only be adjusted by formal, written Change Order or amendment to
this Agreement..
Payment of Compensation
4.03. For Services rendered under Section 3 of this Agreement, Contractor shall be entitled to
receive monthly payments. Contractor shall submit to City a monthly invoice and
statement of Services, prepared in accordance with City requirements, by the fifteenth
(I5d) of each month, for the prior calendar month's completed Work. City will make
payments to Contractor within thirty (30) days after acceptance and approval of the
invoice received from Contractor.
4.04. Contractor shall be responsible for paying any subcontractors used in the performance of
this Agreement. Subcontractors shall not bill the City directly.
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Expenses
4.05. City shall not be liable to Contractor for any expenses paid or incurred by Contractor.
Expenses may only be billed if advance written approval has been obtained from the
City.
Compensation for Changes
4.06. The compensation due Contractor, or the credit due City, for changes may not be
established verbally, and shall be established in a written change order signed by City as
described in Sections 3.02 and 3.03 of this Agreement. Compensation adjustments in
each such change order shall be established by one or more of the following bases, as
determined by City: (a) a lump sum price to be negotiated between the parties; or (b)
Work unit rates to be negotiated between the parties. Once established, the amount of the
compensation due Contractor or credit due City for a change shall not be subject to
adjustment for any reason, including changes in the value of any currency.
SECTION 5. OBLIGATIONS OF THE PARTIES
5.01. Contractor is responsible for meeting all conditions of this Agreement and of the City for
all Work performed. Substandard Work, as determined solely by the City, shall be
redone at the expense of the Contractor.
Products of Consulting
5.02. All products of consulting services including, but not limited to, manuals, documents
and/or computer software, shall become the property of the City and shall be delivered to
the City before the end of the performance of this Agreement. Basic notes and sketches,
charts, computations and other data shall be made available to City without restriction or
limitation on their use.
Liability Insurance
5.03. Contractor and its subcontractor(s), if any, shall, prior to commencement of any Work
and for the duration of this Agreement, obtain and maintain at its own expense, those
minimum levels of insurance coverage as set forth below. Prior to commencing Work
hereunder, Contractor shall provide the City with proof of insurance providing and
maintaining the coverages and endorsements set forth below. Said proof of insurance
shall also provide that said policy or policies shall not be canceled or materially reduced
in coverage without giving at least thirty (30) days prior written notice to the City.
5.04. The insurance coverage as listed herein, shall be properly endorsed to include those
contractual obligations which may be identified further within this Agreement and shall
be endorsed to provide City all the rights and privileges of an additional insured.
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5.05. Contractor shall cause its insurers to issue, including but not limited to, Certificates of
Insurance or, upon request, certified copies of the insurance policies evidencing that the
coverages and policy endorsements required under this Agreement, are maintained in
force.
5.06. Contractor shall ensure its subcontractor(s), if any, maintain those insurance requirements
as specified in this Agreement and are endorsed as additional insured(s) on all required
Contractor insurance coverages. Contractor and its subcontractor(s), if any, shall
maintain in effect the following minimum insurance coverages on an Occurrence Form
Policy:
A. Workers Compensation within the statutory limits, including occupational illness
or disease coverage in accordance with the laws of the nation, state, territory, or
province exercising jurisdiction over Contractor's employees. Workers
Compensation and Employers Liability Insurance shall have a minimum limit of
$1,000,000 per occurrence. Contractor further agrees to hold harmless and
indemnify City for any and all claims arising out of an injury, disability, or death
of any of Contractor's employees or agents.
B. Comprehensive General Liability Insurance, including, but not limited to,
Contractual Liability, Products and Completed Operations Liability, Broad Form
Property Damage and Bodily Injury Liability, and Explosion, Collapse and
Underground Liability, with a minimum combined single limit of $2,000,000 per
occurrence.
C. Comprehensive Automobile Insurance, including, but not limited to, all owned,
non -owned or hired vehicles with a minimum combined single limit of
$1,000,000 per occurrence for bodily injury and property damage.
D. Professional Liability Insurance with limits of $1,000,000. Such evidence of
insurance can either be through the primary insurance coverages or through an
excess policy. Such insurance shall at all times be on an occurrence form and
provide policy conditions as broad as those required in the primary insurance.
5.07. Contractor agrees to provide insurance in the amounts and forms specified above.
Contractor shall submit to the City documentation indicating compliance with these
minimum requirements no less than one (1) day prior to the beginning of performance
under this Agreement. Contractor shall not commence performance of its Work under
this Agreement until the above insurance has been obtained and proof of insurance has
been filed with and approved by the City.
5.08. Contractor shall not permit a subcontractor or vendor to perform work on City premises
unless and until a certificate of insurance is obtained showing that such subcontractor or
vendor has worker's compensation coverage. If Contractor employs subcontractors as
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part of the Services rendered, Contractor's protective coverage is required. Contractor
may include all subcontractors as insureds under its own policy or shall furnish separate
insurance for each subcontractor, meeting the requirements set forth above.
Representations
5.09. To the fullest extent permitted by law, Contractor shall defend, indemnify and hold
harmless City and its elected officials, officers, agents and employees from all claims,
suits, actions, demands, damages, liabilities, expenses, judgments, settlements, and
penalties, losses, fines, and all costs and expenses incurred in connection therewith,
including reasonable attorney's fees and all costs of defense, arising out of or attributable
to the negligent or wrongful acts of Contractor or its employees or agents under this
Agreement, except to the extent arising from or caused by the sole negligence or willful
misconduct of the City, its officers, agents or employees. The terms of this indemnity
shall survive the termination of this Agreement. The obligations in this Paragraph are in
addition to Contractor's duty to provide insurance and shall not be limited by any
limitation on the amount or type of insurance coverage carried by Contractor.
5.10. Contractor and City represent that each has read and understands the Agreement and
Contract Documents. The Contractor represents it understands the City's regulations
concerning Premises access, badges, parking, security, safety, fire, prohibited drugs and
alcohol, and smoking and other rules, and that Contractor has visited Premises where the
Work is to be done and is familiar with the local conditions under which it is to be done.
Contractor also represents that it is experienced in performing and competent and
qualified to perform the kind of tasks or assignments included in the Work and employs
or has available for employment in sufficient numbers all unskilled, skilled,
administrative, supervisory, professional and managerial or other personnel required to
perform the Work as required by this Agreement.
5.11. Contractor represents that it has the qualifications and skills necessary to perform the .
Services under this Agreement in a competent, professional manner, without the advice
or direction of City. This means Contractor is able to fulfill the requirements of this
Agreement. Failure to perform all the Services required under this Agreement constitutes
a material breach of the Agreement. Contractor has complete and sole discretion for the
manner in which the Work under this Agreement will be performed.
5.12. Contractor declares and states that is has complied with and will continue to comply with
all federal, state and local laws regarding business permits and licenses that may be
required to carry out the Services to be performed under this Agreement.
5.13. Contractor agrees to indemnify, defend, and hold City free and harmless from all claims,
demands, losses, costs, expenses, obligations, liabilities, damages, recoveries and
deficiencies, including interest, penalties, attorney's fees and costs, that City may incur as
a result of a breach by Contractor of any representation or provision contained in this
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Agreement or any negligent or intentional acts or omissions by Contractor, it
subcontractors, agents, and employees or based on any claim that any software program
or other product used or furnished by Contractor in the performance of this Agreement
constitutes an infringement of any United States patent or copyright.
5.14. Contractor's rights under this Agreement may not be assigned nor may its duties be
delegated or subcontracted without the prior written consent of City. Any assignment or
delegation or subcontract in violation of this Section shall, at City's sole discretion, be
void. Consent by City shall not relieve Contractor of
responsibility for performance of Contractor's obligations hereunder. City may assign all
or any part of this Agreement at any time effective immediately upon written notification
to Contractor.
5.15. At all times while Work is being performed on the Premises each party shall be
represented thereon by a designated representative. Each party may notify the other in
writing of the identity of such persons from time to time.
Work Injury
5.16. The treatment and care of injuries sustained by Contractor's employees, subcontractors,
representatives or other personnel shall be and remain the responsibility of Contractor.
City's first aid facilities, if any, however, will be made available to Contractor's
employees in emergency cases which are the direct result of accidents occurring on the
Premises. City shall incur no liability for, and Contractor hereby agrees to indemnify
City against, any causes of action, claim,
liability or costs, including attorney's fees, arising in whole or part out of the furnishing
of such first aid facilities or assistance to Contractor's employees, subcontractors,
representatives or other personnel, or out of the failure to furnish such facilities or
assistance.
Records, Inspection and Audit
5.17. During the course of Work being performed, Contractor and any of its subcontractors,
shall maintain and retain, not less than three (3) years after completion thereof, complete
and accurate records of the Contractor's costs which are chargeable to the City under this
Agreement. City or its designated, authorized representatives, shall have the right during
this three (3) year period, upon written reasonable notice, to inspect and audit those
records. Such records to be maintained and retained by the Contractor shall include: (a)
payroll record accounting for the total time distribution of the Contractor's employees
working full or part time on the Work (to permit tracing to payroll payments in cash); (b)
invoices for purchases, receiving and issuing documents, and all the other unit -inventory
records for the Contractor's stores, stock or capital items; (c) paid invoices and canceled
checks for material purchased and for the subcontractor's and any other third parties'
charges; and (d) any other documentation City deems necessary to support costs and
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charges under this Agreement.
Corporate Conduct
5.18. Contractor, its employees, agents or representatives shall not offer or give to an officer,
official or employee of City gifts, entertainment, payments, loans or other gratuities to
influence the award of a contract or obtain favorable treatment under this Agreement or
any other contract.
Standard of Care
5.19. Contractor agrees that all Services provided will be conducted by the principal and
competent staff members, if any, under the supervision of the principal, and that Services
will. be performed and rendered diligently. Contractor represents that it has, or shall
secure, at its own expense, all personnel required to perform Contractor's Services under
this Agreement, but at all times shall be responsible for the Services of such personnel.
Contractor may not employ any subcontractor without the prior written approval of the
City.
Indemnity Process
5.20. The City shall notify Contractor in writing of any suits, claims or demands covered by
any indemnity contained in this Agreement. Promptly after receipt of such notice,
Contractor shall assume the defense of such claim with counsel reasonably satisfactory to
City. If Contractor fails, within a reasonable time after receipt of such notice, to assume
the defense with counsel reasonably satisfactory to City, or if, in the reasonable judgment
of City, a direct or indirect conflict of interest exists between the parties with respect to
the claim, or if in the sole judgment of City the assumption and conduct of the defense by
Contractor would materially and adversely affect City in any manner or prejudice its
ability to conduct a successful defense, then the City shall have the right to undertake the
defense, compromise and settlement of such claim for the account and at the expense of
Contractor. Notwithstanding the above, if the City in its sole discretion so elects, City
may also participate in the defense of such actions by employing counsel at its expense,
without waiving the Contractor's obligations to indemnify or defend. Contractor shall
not settle or compromise any claim or consent to the entry of any judgment without the
prior written consent of the City and without an unconditional release of all liability by
each claimant or plaintiff to the City.
Treatment of Confidential and Proprietary Information
5.21. For ten (10) years after the effective date of this Agreement, Contractor shall refrain from
using any Confidential or Proprietary Information except in connection with the Work or
from disclosing it to any third party other than to employees of Contractor who require it
in performance of the Work and except to such other third persons as City may authorize
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in writing. If disclosure to such an employee or to other third persons is so authorized,
Contractor shall enter into with said party a confidentiality agreement containing
provisions with respect to use and disclosure of Proprietary Information substantially the
same as those contained in this Agreement.
5.22. Contractor shall take reasonable precautions to safeguard any documents containing
Proprietary Information which City may supply to Contractor hereunder. Contractor may
copy, in whole or part, such documents to the extent necessary for the performance of the
Work, and Contractor shall return to City upon the completion of the Work or request by
City all such documents and copies.
5.23. Except as expressly permitted by prior written consent of the City, Contractor and/or its
subcontractors shall not disclose, permit the disclosure of, release, disseminate, or
transfer, whether orally or by any other means, any part of such Confidential Information
to any other person or entity. Contractor and/or its subcontractors shall return any written
Confidential Information and all copies made of such items to the City upon the City's
written request, but in any event not later than the date that Contractor has performed all
Work to be performed pursuant to this Agreement. Contractor hereby agrees that such
Confidential Information and any documents provided may be used by Contractor and/or
its subcontractors only as authorized by the City. Contractor shall include a provision in
its agreements with subcontractors that bind the subcontractors to this non -disclosure
requirement.
5.24. All reports, plans, data, studies, maps, drawings, models, photographs, documents and
other writings prepared by and for Contractor, its officers, employees, agents and
subcontractors in the course of implementing this Agreement, with the exception of
working notes, internal documents and Confidential Information provided by businesses
located in City, shall be considered the property of City. Contractor shall deliver such
documents and materials to the City as they are generated; however, Contractor may take
and retain copies of said documents and materials that are not Confidential Information,
as desired.
5.25. All reports, information, data and exhibits prepared or assembled by Contractor in
connection with the performance of its Services pursuant to this Agreement are
confidential until released by the City to the public and Contractor agrees that such
documents shall not be available to any individual or organization without the written
consent of the City prior to such release.
5.26. No reports, maps, or other documents produced in whole or in part under this Agreement
shall be the subject of an application for copyright by or on behalf of Contractor.
Compliance with Authority
5.27. Contractor shall comply with all laws, regulations, executive orders and other applicable
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requirements of any governmental agencies having jurisdiction including the Fair Labor
Standards Act, the Occupational Safety and Health Act and all those relating in any way
to employment practices and protection of the environment. Contractor shall not
discriminate against any employee or any applicant for employment for reasons of race,
color, creed, religion, sex, sexual preference, age or national origin.
5.28. Contractor shall make timely payment of all employment taxes and of all social security
and other contributions of every kind required to be made with respect to or measured by
the wages and salaries of persons employed by Contractor.
5.29. Contractor shall indemnify City against, and hold City harmless from, any liability or loss
including liability or loss from fines or penalties arising out of Contractor's failure to
perform the obligations imposed upon it by Sections 5.27 and 5.28 of the Agreement.
Progress Reports
5.30. Contractor shall meet with City staff, upon City's request, or as needed, in order to
provide reports or information concerning the Services being performed by Contractor
under this Agreement.
Contractor's License Classification
5.31. Contractor shall possess all appropriate licenses for the duration of this Agreement.
SECTION 6. TERMINATION OF AGREEMENT
6.01. City, at its sole discretion, may terminate this Agreement upon thirty (30) days written
notice to Contractor and such termination shall be effective in the manner specified in
such notice and shall be without prejudice to any claim that either party may have against
the other. During the thirty (30) day period after such notice is sent, the parties shall
continue to act toward each other in good faith.
6.02. In the event of any such termination, in full and complete settlement for the termination
of the Work, City shall pay Contractor for those Services performed prior to the date of
delivery of the termination notice, plus compensation for (i) necessary Work performed
during the notice period and authorized in the termination notice, and (ii) all costs
reasonably and necessarily incurred by Contractor directly attributable to termination
which could not reasonably have been avoided and for which Contractor is not otherwise
compensated that are incurred through the date of termination and'effectuating the
termination ("Termination Expenses"). Termination Expenses shall not include lost
profits, lost opportunities, consequential damages, or the like. In no event shall total
payment exceed the Contract Price.
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Termination on Occurrence of Stated Events
6.03. This Agreement will terminate automatically on the occurrence of any of the following
events:
A. Bankruptcy or insolvency of either party; or
B. Sale of the Contractor; or
C. Assignment of this Agreement by Contractor without City's written
consent.
Termination for Default
6.04. If Contractor defaults in the performance of this Agreement or materially breaches any of
its provisions, City may immediately terminate. this Agreement by giving written
notification to Contractor indicating the effective date of such termination. Termination
will take effect immediately upon the date specified in the notification. For the purposes
of this paragraph, material breach of this Agreement includes, but is not limited to, the
following:
A. Contractor's failure to perform, in a manner satisfactory to the City in its
sole discretion, the Services specified in Section 3 of this Agreement; or
B. Contractor's material breach of any obligation or provision contained in
Section 5 of this Agreement.
6.05. The waiver by either party of a breach or default by the other party shall not be deemed a
waiver of any different or later breach; nor shall any delay or omission by either party to
exercise any right it may have hereunder operate as a waiver of any breach or default of
such a right. The failure of either party to this Agreement to exercise any of its rights
under this Agreement does not constitute a breach thereof and shall not be deemed to be a
waiver of such rights or a waiver of any subsequent breach.
6.06. In the event of any termination of this Agreement or reduction in the scope of the Work,
Contractor shall not be entitled to damages for loss of profits for the unexecuted portion
of the Work or any other damages because of such termination or reduction.
Page 13 of 17
SECTION 7. GENERAL PROVISIONS
Notices
7.01. All notices, approvals, consents and other communications between the parties shall be in
writing, and shall be sent by fax or by certified mail (return receipt requested) to the
respective addresses set forth below, or at such other address as may be furnished by
either party to the other in writing. Faxed notices, confirmed by copy thereof, shall be
deemed communicated as of the day the facsimile was sent.
Mailed notices will be deemed communicated as of the day of receipt or the third (3ra)
day after mailing, whichever occurs first.
Contractor — Melad and Associates City - City of Vernon
Attn: Jose D. Melad Attn: Eric T. Fresch
President Acting City Administrator
8907 Warner Avenue, Suite 161 4305 Santa Fe Avenue
Huntington Beach, California 92647 Vernon, California 90058
Fax: 714-848-7027 Fax: 323-826-1438
Telephone: 714-848-0487 Telephone: 323-583-8811
Entire Agreement of the Parties
7.02. This Agreement supersedes any and all agreements, either oral or written, between the
parties with respect to the rendering of Services by Contractor for City and contains all of
the representations, covenants, and agreements between the parties with respect to the
subject matter of this Agreement and the rendering of those Services. Each party to this
Agreement acknowledges that no representations, inducements, promises, or agreements,
orally or otherwise, have been made by any party, or anyone acting on behalf of any
party, which are not contained in this Agreement, and that no other agreement, statement,
or promise not contained in this Agreement or a subsequent amendment or change order
shall be valid or binding. No amendment or change in the provisions of this Agreement
shall be made, except in a formal written amendment signed by Contractor and an
authorized representative of the City, or in a written change order. Contractor expressly
waives all claims for compensation based upon quantum merit, implied contract or oral
contract. Each party represents and warrants that it $as read and fully familiarized itself
with this Agreement, and that such party has been fully authorized to sign this
Agreement.
7.03. This Agreement shall be comprised of these included provisions, together with Exhibits
"A" and `B," which are attached. In the event of conflict between this Agreement and
Page 14 of 17
any of the exhibits, this Agreement shall prevail.
Partial Invalidity
7.04. If any provision of this Agreement is held by a court of competent jurisdiction to be
invalid, void, or unenforceable, the remaining provisions will continue in full force and
effect without being impaired or invalidated in any way.
Law and Arbitration
7.05. All disputes arising out of or related to this Agreement, the conduct of either party in
connection with this Agreement, and the relationship and rights of the parties in
connection with this Agreement, whether characterized as breach of contract, tort, or
otherwise (except for those requesting injunctive relief) shall be determined by binding
arbitration in accordance with the terms of this Section. The submittal of all matters to
arbitration in accordance with the terms of this Section is the sole and exclusive method,
means and procedure to resolve any and all claims, disputes or disagreements arising
under this Agreement, except for claims by either party which seek injunctive relief,
which claims shall be resolved by suit filed in the Superior Court of Los Angeles County,
California, the decision of which court shall be subject to appeal pursuant to applicable
law. The parties hereby irrevocably waive any and all rights to the contrary and shall at
all times conduct themselves in accordance with the terms of this Section, relying on
arbitration as the sole means of resolution of disputes. Arbitration of all matters required
to be arbitrated hereunder shall take place before a panel of three retired judges of the
Superior Court of the State of California (the "Arbitrators') under the auspices of Judicial
Arbitration & Mediation Services, Inca ("JAMS'). Such arbitration shall be initiated by
the parties, or either of them, within ten (10) calendar days after either party sends notice
of a demand to arbitrate (the "Arbitration Notice') to the other party and to JAMS. The
Arbitration Notice shall contain a description of the subject matter of the arbitration, the
dispute with respect thereto, the amount involved, if any, and the remedy or
determination sought. Each party shall select a retired judge from the JAMS panel, and
the two selected judges shall mutually agree on the third retired judge from the JAMS
panel. If one of the parties does not select a retired judge from the JAMS panel within
fourteen (14) calendar days after receipt of the Arbitration Notice, JAMS will select the
second judge, and the judge selected by JAMS and the judge selected by the other party
will select the third judge for the panel. The third judge is to be selected within ten (10)
calendar days following the selection of the first two judges. The three judges will
together serve as the Arbitrators. The arbitration shall be conducted in Los Angeles,
California. Any party may be represented by counsel and/or other authorized
representative. In rendering a decision(s), the Arbitrators shall determine the rights and
obligations of the parties according to the substantive and procedural laws of the State of
California and the terms of this Agreement. The decision of the Arbitrators shall be
based on the evidence introduced at the hearing and accompanied by a written statement
Page 15 of 17
of decision as to each of the principal controverted issues. The agreement of two of the
three Arbitrators as to the resolution of the dispute shall be a conclusive resolution. The
Arbitrators shall deliver the written decision to the parties within thirty (30) calendar days
following the date of the selection of the last of the Arbitrators. The decision shall be
conclusive and binding, and it may thereafter be confirmed as a judgment by the Superior
Court of the State of California, subject only to challenge on the grounds set forth in the
California Code of Civil Procedure Section 1286.2. The validity and enforceability of the
decision of the Arbitrators is to be determined exclusively by the California courts.
Attorney's Fees
7.06. In the event a dispute, claim or litigation arises regarding this Agreement, the prevailing
party shall be entitled to reimbursement for reasonable attorneys' fees and actual costs,
which may be set by the arbitrators or the court in the same action or in a separate action
brought for that purpose, in addition to any other relief which is obtained.
7.07. Neither party shall be considered in default in any of its obligations under this Agreement
when a failure of performance shall be due to an uncontrollable force. The term
"uncontrollable force" shall mean any cause beyond the control of the party affected,
including, but not restricted to, flood, earthquake, storm, fire, lightning, epidemic, war,
riot, civil disturbance or disobedience, federal, state, or municipal action, statute,
ordinance, or regulation, embargoes of the United States Government or any other
government, which by exercise of due diligence such party could not reasonably have
been expected to avoid and by exercise of due diligence has been unable to overcome.
Either party rendered unable to fulfill any of its obligations under this Agreement by
reason of an uncontrollable force shall give written notice within five (5) business days of
such fact to the other party and shall exercise due diligence to remove such inability with
all reasonable dispatch.
7.08. Except as may otherwise be specifically provided herein, this Agreement may be
modified or amended only by a written document executed by both Contractor and the
City and approved as to form by the City Attorney.
7.09. The captions used in this Agreement are for convenience only and shall in no way define,
limit or describe the scope or intent of the Agreement or any part thereof.
7.10. City reserves the right to award similar contracts to multiple contractors to ensure the
City has adequate services.
Page 16 of 17
r
below. IN WITNESS WHEREOF, the parties have executed the Agreement on the dates shown
Executed at , California, on
City:
City of Vernon
Leonis C. Malburg, Mayor
ATTEST:
Manuela Criron, Acting City Clerk
Contractor:
Melad W Associates.
Signature: el
Print Name: J LS V./s(��_�t
Title: 2�S 1 ty COY 7-
Date: - / 2 � o -7
Signature:
Print Name:
Title:
Date:
Page 17 of 17
APPROVED AS TO FORM:
Jeff A. Harrison, City Attorney
EXHIBIT A
PROPOSAL
PLAN CHECKING SERVICES
THE CITY
OF
VERNON
FROM
MELAD AND ASSOCIATES
8907 WARNER AVE, SUITE 161
HUNTINGTON BEACH, CALIFORNIA
(714) 848-0487
FAX (714) 848-7027
2
i 6
MELAO ANO ASSOCIATES
r*
engineering . code consultants
r=
May 23, 2006
Mr. Samuel Kevin Wilson
rDirector of Community Services & Water
:
City of Vernon
l : 4305 Santa Fe Avenue
E-3
Vernon, CA 90058
SUBJECT: Building Department Plan Check and Inspection Services
Dear Mr. Wilson:
MELAD AND ASSOCIATES is pleased to submit a proposal for Plan Checking & Building Inspection
Services to the City of Vernon. Our firm has been providing plan checking and building inspection
services in addition to other quality municipal services for numerous cities in Southern California since
1981.
.. l 00
MELAD AND ASSOCIATES prides ourselves in maintaining an experienced and dedicated staff of
engineering and management professionals in the fields of Building Engineering Plan Check Services and
Building & Safety Inspection and Management Support Services. Our highly motivated staff is wady to
provide high level professional and cost effective consultation to the various needs of our clients. If
needs change, or market conditions fluctuate, we can respond immediately to any and all service Level
expectations.
MELAD AND ASSOCIATES feel that this proposal addresses your outlined needs and objectives for
outside consultant services. The areas of service we would be able to provide are as follows:
COST EFFECTIVE QUALITY SERVICE
PROFESSIONALLY REGISTERED AND CERTIFIED PERSONNEL
RESPONSIVE AND FLEXIBLE SERVICE STAFFING
OVERFLOW - LONG TERM & ACCELERATED PLAN CHECKING
COUNTER PERMIT ASSISTANCE
MELAD AND ASSOCIATES strictly performs plan checking and inspection services. We do no
engineering design work to avoid any conflict of interest to our client cities. We currently are under
contract with nineteen jurisdictions for plan checking and inspection services.
I look forward to provide a professional and high level of plan checking services to the city of Vernon.
Should there be any specific areas not addressed herein, or any areas that may need further explanation,
please do not hesitate to contact me so I may accommodate accordingly.
Sincerely,
Aose Melad, P.E.
President
e907 warner ave.. suite 161 . huntington beach, ca 92647 e (71 41 846-0467
TABLE OF CONTENTS
I. COMPENSATION FOR SERVICE
PLAN CHECKING SERVICES
BUILDING PLAN CHECK FEES
TIMELY PERFORMANCE OF PLAN REVIEW
BUILDING INSPECTIONS
II. MELAD AND ASSOCIATES STAFF
III. CLIENT / AGENCY REFERENCES
IV. INSURANCE
f
COMPENSATION FOR SERVICES
BUILDING PLAN CHECKING
MELAD AND ASSOCIATES will provide qualified reviews and plan check for completeness
and conformance to all City Ordinances, State and Federal Regulations pertaining to the model
codes. Plan check will encompass reviewing.of Structural design calculations, fire life safety,
energy conservation and disabled access, and T-24, involved in building design.
BUILDING PLAN CHECK FEES
Y Fees to be established and governed by the fees established by the City of Vernon and the most
current adopted Codes.
• Complete Plan Review is to be seventy-five percent (75%) of the fee established by the City
or at an hourly rate of $75.00.
• Repetitive checks shall be seventy-five percent (75%) of the models and 15% for repetitive
plans.
• Accelerated or Fast tracking will be charged when only requested by the City at regular fee
plus fifty percent (50%) of plan check fee.
( Consultant allows one initial check and two subsequent recheck submittals under above
mentioned fees. Any plans going beyond two rechecks may be charged additional hourly rates.
F
In lieu of complete building plan checking, requests may be approved for separate model code
checks and fees may be charged accordingly:
l ELECTRICAL / Title 24 - 25% of Building plan check fee or $75 per hour.
MECHANICAL / Title 24 25 % of Building plan check fee or $75 per hour.
(u PLUMBING - 15% of Building plan check fee or $75 per hour.
GRADING PLAN REVIEW - To review grading and other related civil engineering work. This
work is not included on the complete plan check scope of work. Fees to be established by the
y City or $90.00 per hour with minimum fe
e ee of $360.00.
f ,
TIMELY PERFORMANCE OF BUILDING PLAN REVIEW
TYPE OF PLANS
TENANT IMPROVEMENT
RESIDENTIAL ADDITION/ACCESSORY
SINGLE FAMILY DWELLING/DUPLEX
THREE OF MORE UNITS COMPLEXES
COMMERCIAL / INDUSTRIAL
MAJOR TENANT IMPROVEMENT
(Over $500,000 Valuation)
INITIAL CHECK RECHECK
7 DAYS
5 DAYS
5 DAYS
5 DAYS
10 DAYS
7 DAYS
14 DAYS
10 DAYS
14 DAYS
10 DAYS
10 DAYS
7 DAYS
RATES FOR CONTRACT STAFFING
BUILDING INSPECTOR
MELAD AND ASSOCIATES will provide certified building inspectors to inspect construction
within the City of Vernon . All inspectors will be qualified to inspect construction based on
approved plans and Uniform Building Code, Uniform Mechanical Code, Uniform Plumbing
Code, National Electrical Code, Disabled Access and Energy Code.
Written communication of correction notices, Stop work notices and all Final Inspections will be
provided to representative agencies involved in the development process of projects inspected by
said consultant while under contract to the City of Vernon, reporting directly to the Building
Official or designated department head.
COMBINATION BUILDING INSPECTOR $ 60.00 PER HOUR*
*Charges are based on a minimum four hours upon each request of services.
Mileage is $0.50 per mile if the City does not provide transportation for the performance of this
duty.
MELAD AND ASSOCIATES
STAFF & CONSULTANTS
S
MELAD AND ASSOCIATES
ASSOCIATE CONSULTANTS
GINSUN KU, M.S., S.E.
Over twenty years experience in plan checking for cities of San Diego, Huntington Beach, and
Inglewood. Registered Civil and Structural Engineer. Also, Certified Plans Examiner and
f ' Building Official.
,
1.
PHANH PHONGSAK, P.E.,M.E.
Over twenty years mechanical/HVAC and plumbing design and plan checking experience.
i_
Registered Mechanical Engineer.
WILLIAM TRAM P.E., E.E.
Consulting electrical engineer with over twenty years experience in electrical engineering design,
construction and plan checking. Registered Electrical Engineer.
NADER SHAMS, P.E., E.E.
- Chief Electrical Plan Check Division L.A. County u ty
Registered Electrical Engineer
r-
t WARNER YOUNIS, M.S., P.E., C.E.
Over thirty years experience in civil engineering, design and plan checking. worked for Cities of
Fountain Valley, San Clemente and Seattle. Also, formerly Vice President of Somas Engineering
and Hall and Foreman Engineering. Owner of Pacific Western Engineering. Registered Civil
Engineer.
z
i WARD KINSMAN Fire Protection Analyst
Certified State Fire Marshall Instructor Experience, Fire Code Checker for City of Brea, City, of
T Huntington Beach, Factory Mutual and Orange County Fire Authority..
b
RON MINCER. Disabled Access Consultant
LYNN CAPOUYA, L.A.
State Licensed Landscape Architect and Landscape Consultant with over twenty years
experience.
MELAD AND ASSOCIATES
IN-HOUSE PLAN CHECKERS
JOSE ABARQUEZ, III P E , CE
Over fifteen years experience in plan checking and building design. Registered Professional
Engineer (Civil), Certified Energy Plans Examiner by California Building Codes Institute and
T ICBO Certified Plans Examiner.
CASIMIR0 HERNANDEZ, M.S., S.E.
Over thirty-five years experience in structural design, analysis, and plan checking. Registered
Civil and Structural Engineer.
AVANT SHETH, MSCE, P.E„ CE
• Over twenty-five years experience in structural and civil engineering design work. Also,
structural plan checker for more than fifteen years. Registered Professional Engineer (Civil).
FRANK MANLAPEG P.E. C.E.
Over thirty years experience in plan checking and building design. Registered Professional
Engineer (Civil). Retired Building Official from Westminster.
-
RICARDO LAZARO. BSCE
Over 20 years as Plan Checker for the City of Tustin. ICBO Certified Plans Examiner and
Combination Building Inspector. Retired Building Plan Checker from City of Tustin.
JOSE MIRAN. MS. PE
+ Ov er-30 years experience in plan checking, inspection and building official. Former Building
Official of the City of Placentia and Retired Plan Check Engineer from the City of Fullerton.
RAYMUNDO GO, ME, PE
-f
Over 20 years experience in mechanical and plumbing designs.
JOHN TIONGCO, BSCE, EIT
Over 10 years experience in building design.
f
MELAD AND ASSOCIATES
BUILDING INSPECTORS
Y Chuck Goetz
ICBO Certified Building Inspector with over twenty years experience in public works and
general building inspections, administration, and construction. Retired Building Inspector for the
City of Seal Beach and presently working part time for Melad and Associates assigned to various
cities.
' Don Leuer
ICBO Certified Inspector (Building, Plumbing & Structural Masonry) with over twenty years
s experience in construction and building inspections. Retired Building Inspector Supervisor for
' the City of South Gate.
Ricardo Lazaro
- ICBO Certified Buildingand Combination Building uildmg Inspector with over 20 years experience
working for the Building Department of the City of Tustin, Los Angeles and Pasadena.
- Craie Palmer
ICBO Certified Building Inspector with over 10 years experience as a Building Inspector for the
City of Lancaster, Pico Rivera, Fountain Valley and Manhattan Beach.
Chuck Feenstra
ICBO Certified Building Inspector with over twenty years experience in general building
b inspections, administration, and construction. Retired Sr. Building Inspector for the City of Seal
Beach,
1 Paul Pitts
Certified Building Inspector with over 20 years experience in building inspections,
administration, and construction. Retired Building Official for the City of La Palma.
Evan Nuckles
Certified Building Inspector with over 1 year experience in building inspections.
�n
Mark Clute
tr
Certified Building Inspector with over 20 years experience in building inspections and
construction.
fi RESUMES
{
t-
MR. JOSE D. MELAD
PRESIDENT
MELAD AND ASSOCIATES
EDUCATION: Structural Engineering Major, M.S.C.E. Program
Bachelor of Science in Civil Engineering
Republic of the Philippines
i_
CERTIFICATIONS: Registered Professional Civil Engineer
f State of California, P.E., Lic. # C.E. 28095
Certified Plans Examiner, I.C.B.O.
Certified Building Inspector, I.C.B.O.
1 Certified Combination Inspector, I.C.B.O.
AFFILIATIONS: National Society of Professional Engineers
International Conference of Building Officials
American Construction Inspectors Association
r International association of Electrical Inspectors
California Building Officials
World Organization of Building Officials
Structural Engineers of Southern California
International Association of Plumbing and Mechanical Officials
National Fire Protection Association
The Masonry Society
WORK EXPERIENCE:
1 s.
1 ,v
1981 -PRESENT Melad And Associates President
Providing Building Administration services to jurisdictions.
Service include Structural engineering plan review, code plan
checking, Fire Code review, code consultation and providing
general building inspection services on contract basis.
1982 - 1987 City of Pico Rivera, Building Official
Part-time consulting Building Official in charge of all aspects of
the building division. Supervise inspectors and staff. Provide
plan review service on a contract bases.
1977 - 1981 Citv of Fountain Valley, Director of Building & Safety
In charge of the entire building department activities. Supervised
building personnel and consulted to public works department.
Oversee plan review services and maintenance of city buildings.
f
• e
PAGE TWO
MR. JOSE MELAD
1977
City of Gardena, Plan Check Engineer
Provide plan checking and code review for
r
projects submitted to the city. Worked with
_
planning division and other city agencies.
1974 - 1977
City of Pico Rivera Plan Checker/Assistant Bldg. Official
Y
Plan Check all types of building construction plans
and other structures for compliance with all
city adopted codes and ordinances, State and Federal
laws as related to building and safety regulations.
f ; 1973 - 1974
City of Stanton, Building Inspector
1
(One-man Division) - In charge of all department activities,
such as plan checking of buildings, electrical, plumbing,
and mechanical plans including zoning for building code
c _
compliance. General inspection on all types of construction.
Represent the City of Stanton in all meetings and seminars
pertaining to the Building Department activities.
1970 - 1973
City of Compton Senior Building Inspector
In charge of the Department of Building and Safety in the absence
m
of the Chief Building Official and performed plan checking and
general inspection.
1966 - 1 970
Manila, Philippines, Assistant Civil Engineer
r
In charge of public works projects and transferred to building
e
construction and inspection division as a building engineer
inspector assigned to structural inspections of high-rise buildings.
le
>r
b
r
RESUME
JOSE M. ABARQUEZ III
EDUCATION: University of the Philippines, Quezon City, Philippines
B.S. Civil Engineering
CERTIFICATES: Registered Civil Engineer, State of California, #51994
Certified Energy Plans Examiner, RES-94-1020
Certified Plans Examiner, ICBO
AFFILIATIONS: American Society of Civil Engineers
ICBO Certified Member
WORK EXPERIENCE:
1988 - PRESENT
1984 - 1988
1983 - 1984
1981 - 1983
I ["
Melad and Associates, Senior Plan Check Engineer
Plan Check all types of building construction plans and other structures
for compliance with all city adopted codes and ordinances, State and
Federal laws as related to building and safety regulations.
Wilson, Andros, Roberts & Noll, Design Engineer
Responsible for preparing structural calculations and drafting of plans as
well as investigation of existing structures. Projects involved major structural
systems. Also, refined company software on structural design.
DCCD Engineering Corporation, Design Engineer
Evaluated the structural condition of the existing buildings and prepared
schematic plans and budgetary estimates for model exchanges.
Petrophil Corporation, Project Engineer
Design and development of civil work projects related to bulk oil plant
operations. Tasks include the preparation of feasibility studies, plans,
bid documents and cost estimates, field inspection, processing of
contractor's bills and preparation of progress reports
RESUME
CASIMIRO HERNANDEZ
F '
EDUCATION: University of Southern California, Los Angeles, California
Master of Science in Civil Engineering, 1966
University of the Philippines, Philippines
Bachelor of Science in Civil Engineering, 1959
N
AFFILIATIONS: Structural Engineers of Southern California
ICBO Certified Member
American Concrete Institute
CERTIFICATES:. Registered Structural Engineer, State of California, #1740
Registered Civil Engineer, State of California, #18580
Registered General Building Contractor, #324783
WORK EXPERIENCE:
1996 - PRESENT Melad and Associates, Senior Structural Engineer
Plan Check all types of building construction plans and other
structures for compliance with all city adopted codes and
ordinances, State and Federal laws as related to building and safety
regulations.
1995 - 1996 L. Liston & Associates. Inc., Principal Structural Engineer
Principal Structural Engineer in the independent structural analysis and
design of residential and commercial building. Design responsibility include
framing design, detailing and supervision of draftsmen in the preparation of
structural drawings.
1977 - 1995 Casimiro Hernandez Engineer -Contractor
Consulting Structural Engineer/Building Contractor
Works include structural design and/or construction of various types of
buildings in the greater Los Angeles area.
1974 - 1977 Raluh M. Parsons Company, Principal Structural Engineer
Principal Structural Engineer involved in the design and checking of design of
power plant and coal handling facilities.
1968 - 1974 John A. Martin & Associates, Structural Engineer
Responsible for independent project structural design of commercial buildings,
hospitals, schools, etc.
7 F b
CLIENT / AGENCY
REFERENCES
MELAD AND ASSOCIATES
CURRENT CLIENT CITES
CITY
SCOPE OF SERVICE
CONTACT
City of Azusa
Plan Checking / Inspections
Roy Bruckner
City of Chino
Plan Checking/Inspections
Matt Winters
City of Compton
Plan Checking
Patrick Steward
City of Costa Mesa
Plan Checking
Burt Morgan
City of Cypress
Plan Checking/Inspections
Bob Decker
City of Downey
Plan Checking/Administration
Linda Haines
City of Gardena
Plan Checking / Inspections
Ed Jafari
City of La Palma
Plan Checking / Inspections
Paul Pitts
City of Long Beach
Plan Checking
Mark Sutton
City of Lynwood
Plan Checking / Administration
Grant Taylor
City of Manhattan Beach
Plan Checking / Inspections
Carol Jacobson
City of Moreno Valley
Plan Checking
Gary Kyle
City of Pico Rivera
Plan Checking / Administration
Dave Hertzing
City of Redondo Beach
Plan Checking
Steve Huang
City of Signal Hill
Plan Checking/Inspections
Donn Showers
City of South Gate
Plan Checking / Administration
William Campana
City of Westminster
Plan Checking / Inspections
Soroosh Rahbari
City of Yorba Linda
Plan Checking/Inspections
Ahmed Tabbaa
City of Villa Park
Plan Checking/Inspections
Bill Tarin
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EXHIBIT B
Exhibit "B"
CITY OF VERNON
COMMUNITY SERVICES & WATER DEPARTMENT
AGREEMENT CHANGE ORDER NO. SUPPLEMENT NO. SHEET OF SHEETS
PROJECT: P.O. NO.
TO: CONSULTANT
REQUESTED BY:
SUPPORTING
DOCUMENTS
� 6
4305 Santa Fe Avenue, Vernon,• 90058
Telephone (323) 5::
April 4, 2007
Melad and Associates
ATTN: Mr. Jose D. Melad, President/Owner
8907 Warner Avenue, Suite 161
Huntington Beach, CA 92647
Re: Services Agreement for Supplemental Plan Check and Inspection
Dear Mr. Melad:
The insurance requirements have been met. Transmitted herewith is a
fully executed agreement as referenced above, approved by City Council
on April 2, 2007, through Resolution No. 9282.
If you have any questions regarding this matter, please call Mr. Kevin
Wilson at 323/583-8811 ext. 245.
QVP-ry truly yours,
Nelly Gi on'
Acting City Clerk
NG:dr
c: S. Kevin Wilson
Dolores Jaunzemis
Resolution No. 9282
Agreement No. 07-034
0V VAP
' APPROVED APR 0 2 'ill CITY COUNCIL
aLVFLY tNOJ
COMMUNITY SERVICES & WATER DEPARTMENT
OFFICE MEMORANDUM
A-6
TO: Eric Fresch, Acting City Administrator
FROM: Samuel Kevin Wilso D�tor of Community Services & Water
DATE: March 20, 2007
SUBJECT: SERVICES AGREEMENT WITH MELAD AND ASSOCIATES FOR
SUPPLEMENTAL PLAN CHECK AND INSPECTION SERVICES �ES jut
On May 9, 2006 the Finance Committee approved the issuance of Request for Proposals for the
Retention of a Consultant to Provide Supplemental Building Department Plan Check and Inspection Services
under Resolution No. FI-273.
As you are aware the City's Building Department has lost staff in the past few years and recently its
Mechanical and Plumbing Inspector resigned. Since that time the Department has reorganized to fill the vacant
Mechanical and Plumbing Inspector position, however, it became apparent that during the time that the
Department was seeking to fill the position it left a void in our ability to process permits in a timely manner
especially in a specialized field. In addition, during times of economic growth the amount of construction
taking place in the City can sometimes overwhelm City staff s ability to process building permits in a
satisfactory manner. For these reasons the Department is seeking to retain a consultant to perform supplemental
plan check and inspection services. The firm retained would be in addition to the firms currently providing
structural and fire system plan check services.
The Request for Proposals was mailed to several consultants and six firms responded. City staff
reviewed the proposals and based on its evaluation recommended that Melad and Associates of Huntington
Beach be offered a Services Agreement. This firm's capabilities appear to mesh well with the type of industrial
construction that takes place within the City.
The City Attorney's office prepared a Services Agreement and Melad and Associates has executed the
agreement. Melad and Associates has provided acceptable insurance coverage and the Acting Risk Manager
has approved the documents.
It is my recommendation that the Services Agreement between Melad and Associates and the City be
placed on the April 2, 2007 City Council agenda for approval with an effective date of May 1, 2007.
SKW/ca
Enclosure
c: Jeff Harrison
Nelly Giron
Judy Lehr
13
RISK MANAGEMENT OFFICE
Ns
03
V.
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DATE: March 19, 2007
TO: Nelly Giron
Deputy City Clerk
FROM: Willard G. Yamaguchi
Chief Deputy City Attorney/Acting Risk Managerl _P 01019�
RE: Melad & Associates
Please be advised that the above referenced has provided
acceptable insurance coverage.
Attached for your retention are original insurance certificates
and related policies, declarations and/or endorsements for the
above -referenced insured that were issued by:
• The Hartford (General Liability and Automobile Liability)
• U.S. Specialty Ins Co (Professional Liability)
This concerns a services agreement for plan check services for
the Building Department.
WY/kr
cc: Samuel Kevin Wilson w/attachements
ACORD CERTIFICATE OF LIABILITY INSURANCE 3
MELADLAD-1
DATE(MMroD/YYYY)
03 14 07
PRODUCER
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Rubin insurance Agency Inc.
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER, THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
6363 Greenwich Dr, #120
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
CA#0645355 San Diego CA 92122
Phone: $58-457-5720 Fax : 858-457-572 9
INSURERS AFFORDING COVERAGE
NAIC 0
° -
22357
INSURER A. The Hartford
INSURER B- U.S. specialty Ins CO
Melad & AssOCiate
8907 Warner Ave 1161
Huntington CA 92 64 6
INSURER C:
INSURER°:
_ -
INSURER E:
t vvr_rOities
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE rOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY W ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SLWECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAMS.
... . ...... .._.... _
LTR Pew TYPE OF INSURANCE POLICY NUMBER DAB IA ATE LIMITS
GENERAL
LIABILITY
EACH OCCURRENCE
s 1000000
X
A
X
COMMERCIAL GENERAL LIABILITY
CLIUMS MADE ® OCCUR
72SBAM8240
06/01/06
06/01/07
PRFJIAI�( 2mff rE r+Ga)
MER LXP WW am parson)
$ 300000
410000
X
Nonowned & Hired
PERSONAL & ADV INJURY
$ 1000000
GENERAL AGGREGATE
$zooaoao -
GENLAGGREGATE LIMIT APPLICSPER
PRODUCTS - COMP/OP AGG
.$2000000
POLICY PRO. LOC
JCCT
A
AUTOMOBILE UABRITY
ANY AUTO
72SBAGE8240
06/01/06
06/01/07
COMBINED
Ea-6dant) SINGLE LIMIT
s1,000,000
ALL OWNED AUTOS
SCHEDULED AUTOS
BODILY INJURY •'
(Par Pe—)
S
X HIRED AUTOS
X NON -OWNED AUTOS
BODILY INJURY
(PW acaoonU
S
PROPERTY DAMAGE
(PW acciow4)
$
GARAGE LIABILITY
AUTO ONLY • EA ACCIDENT
S
ANY AUTO
OTHER THAN EA ACC
AUTO ONLY: ACC
$ _
S
EXCESS/UMBRELLA UA91LITY
OCCUR n CLAIMS MADE
EACH OCCURRENCE
AGGREGATE
$
DEDUCTME
s
s
RETENTION $
WORKERS COMPENSATION AND
EMPLOYERS UABILITY
ANY PROP`RIETORR+ARTNEWEXECUTIVE
TORT LMRS IER
$L.
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E.EACH ACCIDENT
...
E.L. DISEASE - EA EMPLOYE
_
OFFICERIMIEMBER EXCLUDED?
Wdetl� betnder
SPEIAL PROVISIONS Wow
s
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OTHER
B
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US061072902
04/13/06
04/13/07
LET 1000000
LIABILITY
I
I
I I
RETENTION 20000
DESCRIPTION OF OPERATIONS / LOCATIONS ! VEHICLES / EXCLUSIONS ADDEO BY WWRSEMENT I SPECIAL PROVISIONS
THE CITY OF VERNON IS NAMED AS AN ADDITIONAL INSURED PER FOW BEING ISSUED
BY THE COMPANY.
10 DAYS NOTICE OF CANCELLATION FOR NON-PAYMENT OF PREMIUM
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF. THE ISSUING INSURER WILL ENDEAVOR TO MAIL 3 0 * DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO UO 30 WALL
CITY OF VERNON
RISK MANAGEMENT
IMPOSE NO OBLIGATION OR LIABRITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
4305 SANTA FE AVENUE
REPRESENTATWES.
REPR E
VERNON CA 900se
ACORD 25 (2001/08)
® ACORD CORPORATION 1988
Z00'd Erv:9i ).nn7.-vT-avw
bJ/14/2UUt 14:59 7148487027 MELAD AND ASSOC
PAGE 02
POLICYHOLDER COPY
S'"TATF= P.O. BOX 420807, SAN FRANCISCO,CA 9414270807
COpAPSNSATION
INSUFtANCC
FUND CERTIFICATE OF WORKERS' COMPENSATION INSURANCE
ISSUE DATE: 03-14-2007 GROUP:
POLICY NUMBER: 070965-2008
CERTIFICATE ID: 40
CERTIFICATE 0 TEEXPIRES'
1-2000B/07-01-2007
CITY OF VERNON
RISK MANAGEMENT
4300 S SANTA FE AVE
VERNON CA 90059-1714
m
This is to certify that we have issued a valid Workers, Compensation insurance policy in a form approved by the
California Insurance Commissioner to the employer named below for the policy period indicated.
This policy is not Subject to cancellation by the Fund except upon30 days advance written notice to the employer.
We will also give you 30 days advance notice should this policy be cancelled prior to its normal expiration.
This certificate of insurance is not an insurance policy and does not amend, extend ar alter the coverage afforded
with the
to hihth herein. certificateNotwithstanding
n any
may be iuirement ssued or to or condition
wh ch t zV pertain,contract
the othernsurance document
afforded by the policy described herein is subject to all the terms. exclusions, and conditions, of such policy.
�THIIIZEDREPRESENTATt PRESIDENT
UNLESS INDICATED OTHERWISE BY ENDORSEMENT, COVERAGE UNDER THIS POLICY EXCLUDES THE FOLLOWING:
THOSE NAMED IN THE POLICY DECLARATIONS AS AN INDIVIDUAL EMPLOYER OR A HUSBAND AND WIFE EMPLOYER;
CALIFORNIA WORKERS' COMP�SA�NSBENEFIVE ITS; EMPLOYEES EXCLUDED UNILM DER LCALIFORNIA WORKERICY ALSO S'
COMPENSATION LAW.
EMPLOYER'S LIABILITY LIMIT INCLUDING DEFENSE COSTS: $1,000.000 PER OCCURRENCE.
ENDORSEMENT
AANDIFORMS AENTITLED
PARTT OFrTHHIISLPOLICY. NAMEEMPLOYER
ADDITIONALEFFECTIVE
INSURE13: IS
CITY OF VERNON
ENDORSEMENT #2065 ENTITLED CERTIFICATE HOLDERS' NOTICE EFFECTIVE 07-01-1989 IS
---ATTACHED TO AND FORMS A PART OF THIS POLICY,
EMPLOYER
MELAD, EMERLITA D. AND MELAD, JOSE D. OBA:
MELAD AND ASSOCIATES C/O SUITE 181
8907 WARNER AVE STE 161
HUNTINGTON BCACH CA 92847
[JT8,CN
PRINTED : 03-14-2 7
MEV.2'09)
SG
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
POLICY CHANGE
This endorsement changes the policy effective on the Inception Date of the policy unless another date is indicated
below,
N Policy,,Number. 72 SBAGE82.40 DX COPY
rn
W
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Named insured and Mailing Address: CrOSE MELAD DBA: MELAD ASSOCIATES
rn 8907 WARIMR AVE #161
o HUNTINGTON BEACH CA 92646
a
N
OPolicy Change Effective Date: 03/15/07 Effective hour is the same as stated in the
N Declarations Page of the Policy.
r
o Policy Change Number. 006
o
o Agent Name- RUBIN INSURANCE AGENCY INC./PHS
Code: 161534
POLICY CHANGES:
HARTFORD CASUALTY INSURANCE COMPANY
ANY CHANGES IN YdtM PREMIUM WILL BE REFLECTED IN YOUR NEXT BILLING
STATEMENT.
THIS IS NOT A BILL.
z
NO PREMIUM DUE AS OF POLICY CHANGE EFFECTIVE DATE
FORM NUMBERS OF ENDORSEMENTS REVISED AT ENDORSEMENT ISSUE:
IR12001185 ADDITIONAL INSURED - STATE/POLITICAL SUBDIVISION
J°
s
PRO RATA FACTOR: 0,214
THIS ENDORSEMENT DOES NOT CHANCE THE POLICY EXCEPT AS SHOWN.
Form SS 12 1104 05 T Page 001
Process Date: 03/15/07 Policy Effective Date: 03/15/07
Policy Expiration Date: 06/01/07
UW COPY
1900'd TO:60 L00Z-9T-HVl4
50o'd Iviat
POLICY NUMBER: 72 SBA GE8240
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - STATE/POLITICAL SUBDIVISION
CITY OF DOWNEY
11111 BROOKSHIRE AVE
DOWNEY CA 90241
CITY OF LONG BEACH
333 W. OCEAN BLVD
LONG BEACH CA 90802
CITY OF CLAREMONT
PO BOX 880
CLAREMONT CA 91711-0880
CITY OF VERNON
ATTN RISK MANAGEMENT
4305 S. SANTA FE AVE.
VERNON, CA 90058
Form IH 12 00 1185 T SEG. NO. 006 Printed in U.S.A. Page 001
Process Date: 03/15/07 Expira"on Date: 06/01/07
UW COPY
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40 This Spectrum Policy wnsists of the Declarations, Coverage Forms, Common Policy Conditions and any
G2 other Forms and Endorsements issued to be a part of the Policy. This insurance is provided by the insurance
GE company of The Hartford Insurance Group shown below,
SBA
INSURER: HARTFORD CASUALTY INSURANCE COMPANY
HARTFORD PLAZA, HARTFORD, CT 06115
COMPANY CODE: 3
Policy Number 72 SBA GES240 DX rTHF
SPECTRUM POLICY DECLARATIONS COPY HARTFORD
Named Insured and Mailing Address: JOSE MRLhD DBA. MELAD ASSOCIATES
(No., Street, Town, State, Zip Code)
8907 WARNER AVE #161
HUNTINGTON REACH. CA 92646
Policy Period: From 06/01/06 To 06/01/07 1 YEAR
12:01 a.m., Standard time at your mailing address shown above. Exception: 12 noon in Maine, Michigan, New
Hampshire, North Carolina.
Name ofAgent(Broker: RTJBXN INSURANCE AGENCY INC. /PETS
Code: 161534
Previous Policy Number. 72 SBA GE8240
Named Insured is: INDIVIDUAL
Audit Period, NON-AUDITABLE
Type of Property Coverage: SPECIAL
Insurance Provided: In return for the payment of the premium and subject to all of the terms of this policy, we
agree with you to provide Insurance as stated in this policy.
TOTAL ANNUAL PREMIUM IS: $1, Egg
Countersigned by 03/22/06
Authorized Representative Date
Form SS 00 021193 T Printed in U.S.A. (NS)
Process Date: 03/22/06
Page 001 (CONTINUED ON NEXT PAGE)
Policy Expiration Date: 06/01/07
600°d
UW COPY
tit:ST LOOZ-VT-HVIA1
U.S. SPECIALTY INSURANCE COMPANY
Houston, TX
ARCHITECTS AND ENGINEERS
PROFESSIONAL LIABILITY INSURANCE POLICY
DECLARATIONS
X. POLICYHOLDER:
Mclad and Associates
2. Mailing Address:
8907 Warner Ave., Ste. 161
Huntington l3cach, CA 92647
3. POLICYHOLDER IS: X Individual Partnership
Policy No. US 06 10729 02
Program Manager's Name & Address:
RA&MCO Insurance Services
2300 Clayton Road, Suite 1100
Concord, CA 94520
Inquiries/A;ssistance: 925-685-1600
Corporation Joint Venture
4. POLICY PERIOD: Effective Date: 4/13/2006
(12:01 a.m. Standard Time at the above Mailing
Address) :
S. Prior Acts Retroactive Date: 4/13/1988
4/13/2007
6. OUR Limit of Liability is: $1,000,000 for each CLAIM made and reported to US or
for the total of all CLAIMS made against this
policy for this
NOTICE: DAMAGES AND CLAIM EXPENSES ARE WITHIN OUR LIMIT OF LIABIO ITY LICY PERIOD.
This means that payments by US of DAMAGES and CLAIM EXPENSES upon exhaustion. of YOUR Deductible will
reduce OUR Limit of Liability available by the amount of such payment.
7. YOUR Deductible is: $20,000
for each CLAIM made and reported to US.
S. YOUR Policy Premium is a Flat Premium of: $23,967.00
NOTICE: THIS IS A CLAIMS MADE AND REPORTED POLICY
This means that YOU are covered, subject to all of the provisions of this policy, for those'CLAIMS of which YOU had
no knowledge prior to the Effective Date of this policy and of which WE receive first notice during the POLICY
PERIOD or any applicable EXTENDED REPORTING PERIOD. -PLEASE READ THE POLICY CAREFULLY AND
DISCUSS T141S COVERAGE WITH YOUR INSURANCE AGENT OR BROKER
FORM(S) AND ENDORSEMENT(S) MADE A PART OF THIS POLICY AT TIME OF ISSUE:
See Forms and Endorsements Schedule RA&MCO 3242 10104, attached.
Countersigned at: Concord, CA Datc: 9/8/2006 13y:
lames . Bechter
MCO Insurance Services -Authorized Representative
NO FLAT CANCELLATIONS
MINIMUM PREMIUM APPLIES
RA&MCO 3241 10/04
900'd tv:91 z00Z-VT-dVW
0
0
rr
N
ul
PRODUCER'S FACT SHEET
NAMED INSURED: JOSE MELAD DBA: MELAD ASSOCIATES
POL #: 72 SBA GE8240 DX
PRODUCER'S NAME: PRODUCER'S CODE: 16IS34
RUBIN INSURANCE AGENCY INC./PHS
POL EFF DATE: 06/01/06 POL EXP DATE: 06/01/07
DIRECT ACCOUNT BILL NUMBER - 41737950A
TRANSACTION TYPE: RENEWAL
TOTAL ANNUAL PREMIUM: $1,688.00
COMMISSION BREAKDOWN
ANNUAL PREMIUM COMMISSION PERCENTAGE
SPECTRUM
TOTAL
FORM
SS 00 01 04 93
SS 00 02 11 93
SS 00 05 04 OS
SS 00 07 07 05
SS 00 08 04 05
SS 84 01 07 05
SS Ol 21 08 97
SS 04 08 07 05
SS 04 19 07 OS
SS 04 30 07 O5
SS 04 38 06 of
SS 04 39 07 05
SS 04 41 07 OS
SS 04 42 07 05
SS 04 44 07 OS
SS 04 45 07 OS
SS 04 46 07 05
SS 04 47 07 OS
SS 04 80 03 00
SS 04 86 03 OO
SS 40 18 07 OS
SS 40 93 07 05
IH 10 01 09 86
SS O5 06 04 05
SS OS 47 09 01
SS 50 04 06 04
Ix 12 00 11 85
IH 12 00 11 85
IH 12 00 11 85
IH 12 00 11 85
PC-374-0
$1,688.00 14.0
$1,688.00
AGENT SALES
TITLE
POLICY FRONT COVER
DECLARATIONS
COMMON POLICY CONDITIONS
SPECIAL PROPERTY COVERAGE FORM
BUSINESS LIABILITY COVERAGE FORM
STRETCH SUMMARY
CALIFORNIA CHANGES - CANCELLATION AND NONRENEWA,L
STRETCH
BUSINESS INCOME EXTENSION FOR OFF -PREMISES UTILITY
SERVICES
TRANSIT COVERAGE- PROPERTY IN THE CARE OF CARRIERS
FOR HIRE
FARED AUTO AND NON -OWNED AUTO
ACCOUNTS RECEIVABLE
COMPUTERS AND MEDIA
EMPLOYEE DISHONESTY COVERAGE
OUTDOOR SIGNS
PERSONAL PROPERTY OF OTHERS
TEMPERATURE CHANGE
VALUABLE PAPERS AND RECORDS
CRIME COMMON CONDITIONS AND EXCLUSIONS
FORGERY COVERAGE
OFF -PREMISES UTILITY SERVICES - DIRECT DAMAGE
LIMITED FUNGI, BACTERIA OR VIRUS COVERAGE
PERILS SPECIFICALLY EXCEPTED
EXCLUSION - ENGINEERS, ARCHITECTS' OR SURVEYORS
PROFESSIONAL LIABILITY
EXCLUSION - NUCLEAR ENERGY LIABILITY
EXCLUSION - SILICA
ADDITIONAL INSURED - PERSON ORGANIZATION
ADDITIONAL INSURED. LANDLORD
ADDITIONAL INSURED - STATE/POLITICAL SUHDIVIS
WAIVER OF SUBROGATION
IMPORTANT NOTICE TO POLICYHOLDERS
PRODUCER'S FACT SHEET PAGE 1
03/22/06 72 SBA GE8240 DX (06/01/07)
%00'd
%v:9T LOOZ-VT-avw
PRODUCER' S FACT SHEET (CONTINUED)
SS 83 74 10 02
100722REVS
SX 80 01 06 97
SX 21 82 04 OS
SX 80 02 04 05
SX 80 04 04 05
SX 02 42 06 97
SX 21 04 06 97
SX 21 05 06 97
SX 21 13 04 05
SX 21 39 06 04
SX 21 61 06 97
SX 21 77 06 97
SX 24 OI 04 01
G-3187-0
G-3305-0
SS 38 19 04 05
SS 83 98 07 05
POL #: 72 SBA GE8240 DX
IMPORTANT NOTICE TO POLICY HOLDERS LIMITED FUNGI,
BACTERIA AND VIRUS COVERAGE CIVIL AUTHORITY
DIRECT BILL INFORMATION
UMBRELLA LIABILITY SUPPLEMENTAL CONTRACT -
POLICY DECLARATIONS PAGE
ABSOLUTE LEAD EXCLUSION
UMBRELLA LIABILITY POLICY PROVISIONS
EXTENSION SCHEDULE OF UNDERLYING INSURANCE POLICIES
AMENDMENT OF CONDITIONS• - CALIFORNIA •
EXCLUSION - CARE, CUSTODY OR CONTROL OF
PERSONAL PROPERTY
EXCLUSION CARE, CUSTODY OR CONTROL OF
REAL PROPERTY
EXCLUSION - ENGINEERS, ARCHITECTS OR SURVEYORS
PROFESSIONAL LIABILITY
EXCLUSION - SILICA
EMPLOYEE RETIREMENT INCOME -SECURITY -ACT (ERISA)
EXCLUSION - EMPLOYEE INJURY
FOLLOWING FORM ENDORSEMENT - AUTOMOBILE LIABILITY
IMPORTANT NOTICE TO OUR POLICYHOLDERS
IMPORTANT NOTICE TO POLICYHOLDERS - TERRORISM RISK
INSURANCE ACT OF 2002
IMPORTANT NOTICE TO POLICYHOLDERS - BUSINESS LIABILITY
FORM CHANGES
IMPORTANT NOTICE TO POLiCyROLDERS - PROPERTY CHANGES
PRODUCER'S FACT SKEET PAGE 2
03/22/06 72 SBA GE8240 DX (06/01/07)
900'd
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A.M.Best M 02611 NAIC #: 38288 FEIN #: 061010609 have, in our opinion, a superior
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Address: Hartford Plaza
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Web: www.thehartford com
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Rating: A+ (Superior) Long -Term: aa-
Affiliation Code: p (Pooled) Outlook: Stable
Financial Size Category.: XV ($2 billion or more) Action: Affirmed
Outlook: Stable Date: June 28, 2006
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Effective Date: June 28, 2006
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1
CITY OF VERNON
COMMUNT" SERVICES & WATER DEPARTMENT
AGREEMENT CHANGE ORDER NO. 2 SUPPLEMENT NO. SHEET OF SHEETS
PROJECT. SUPPLEMENTAL PLAN CHECK AND iNSPECTION SERVICES P.U. NO.
TO: MELAD AND ASSOCIATES CONSULTANT
REQUESTED BY: CITY
You are hereby directed to make the herein described changes from the original scope of work of this agreement, Except as
specifically modified herein, all terms and conditions of the original agreement remain in full force and effect, and apply to the
additional wnrk es if said wnrlr wac nrioinally in1-111rinrl rn the nern�rn en4
Change Order No. 2 will serve as an extension to the existing Services Agreement between the City ofVernon and
Melad and Associates for supplemental plan check and inspection services. Services extended for a period of one year
effective May 1., 2009 through April 30, 2010 with no change to compensation for services per attached letter dated
June 3, 2009.
Resolution No. 9282
A . eernent Amount Base Bid
$
0
Amount of This Change Order
$
Amount of Previous Change Orders
$
Total Chan a Orders
$
..Modified Agreement Amount
$
0
By reason of this change order the ume of
cnrulctiou will be a usted m follows:
Approved: Date: 7 _ 7e>-9
i)irceto unity Services & Water
Date:
.Attest: Lgefe�
a Giron, City Clerk
We, tho undersigned Consultant, have given careful consideration to the change Proposed and hereby agme, if this proposal is approved, that we will provide all
labor, equipment and materials, including overhead, exceptas may otherwise be noted above, and perform all services necessary •for the work above speei6ed, and
will accept as full payment Iherefom the prices shown above.
Accepted Date: Consultant:
�`I
PA t4 i cUr4
By: Title:
XX L_n
c: rrogect r-rmrumstutanw-urcnasing Rev. U6108
JUL 1 '09 CITY COUNCIL
nECEIVED
TY C,... [�ESTFIIBUTI N
OFFICE �`�"� �
yin CLERK s STAFF REPORT J
COMMUNITY SERVICES & WATER DEPART
DATE: June 16, 2009
TO: Honorable Mayor and City Council
FROM: Samuel Kevin Wilson, Director of Community Services & Water
RE: CHANGE ORDER NO. 2 TO THE SERVICES AGREEMENT WITH MELAD &
ASSOCIATES
Melad & Associates (Melad) was retained by the City to perform supplemental plan check and
inspection services in2007. The original Services Agreement was approved by City Council and made
effective May 1, 2007.
The City has not employed Melad's services however, in the event of economic growth the City may
need their services. Please note no monies are paid to Melad unless we employ their services.
Melad & Associates has agreed to extend the Services Agreement for supplement plan check and
inspection services for one year with no increase in cost.
It is recommended that City Council approve the issuance of Change Order No. 2 to the Services
Agreement between Melad & Associates and the City extending the agreement for one year with an effective
date of May 1, 2009.
SKW/ca
Enclosure
CITY OF VERNON
COMMUNITY SERVICES & WATER DEPARTMENT
AGREEMENT CHANGE ORDER NO. 2 SUPPLEMENT NO. SHEET OF SHEETS
PROJECT: SUPPLEMENTAL PLAN CHECK AND INSPECTION SERVICES P.O. NO.
TO: MELAD AND ASSOCIATES CONSULTANT
REQUESTED BY: CITY
You are hereby directed to make the herein described changes from the original scope of work of this agreement. Except as
specifically modified herein, all terms and conditions of the original agreement remain in full force and effect, and apply to the
additional work as if said work was oriuinnlly inch,rlPrl in tl,P norPPmPnt
Change Order No. 2 will serve as an extension to the existing Services Agreement between the City of Vernon and
Melad and Associates for supplemental plan check and inspection services. Services extended for a period of one year
effective May 1, 2009 through April 30, 2010 with no change to compensation for services per attached letter dated
June 3, 2009.
Resolution No. 9282
Agreement Amount (Base Bid)
..........
$
0
Amount of This Change Order
... ...... ... ... .... ... ....
$
Amount of Previous Change Orders
........ ..... ..... . ...
$
Total Change Orders
.. ..... ..... ..... ............ .. .... .
$
Modified Agreement Amount
... . ... a ......... .... ... .....
$
0
By reason of this change order the time of
completion will be adjusted as follows:
Approved: Date:
Director of Community Services & Water
Attest: Date:
Manuela Giron, City Clerk
We, the undersigned Consultant, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all
labor; equipment and materials, including overhead, exceptas may otherwise be noted above, and perform all services necessary for the work above specified, and
will accept as full payment therefore the prices shown above.
Accepted Date: Consultant:
By: Title:
U. rrujcu rirciuvusuiranururcnasmg Rev. 06/08
Of Vg�
s
s'E[Y NOV
COMMUNITY SERVICES & WATER DEPARTMENT
OFFICE MEMORANDUM
A-6
TO: Donal O'Callaghan, City Administrator
FROM: Samuel Kevin Wilson, Director of Community Services & Water
DATE: June 16, 2009
SUBJECT: CHANGE ORDER NO.2 TO THE SERVICES AGREEMENT WITH MELAD
AND ASSOCIATES
Melad & Associates (Melad) was retained by the City to perform supplemental plan check and
inspection services in 2007. The original Services Agreement was approved by City Council and made
effective May 1, 2007.
The City has not employed Melad's services however, in the event of economic growth the City may
need their services. Please note no monies are paid to Melad unless we employ their services.
Melad & Associates has agreed to extend the Services Agreement for supplement plan check and
inspection services for one year with no increase in cost.
Attached is a Staff Report recommending that City Council approve the issuance of Change Order No.
2 to the Services Agreement between Melad & Associates and the City extending the agreement for one year
with an effective date of May 1, 2009.
SKW/ca
Enclosures
F%-ECF,1V "
JUN 1 7 20C a
BY:
2
MELAO ANO ASSOCIATES
engineering . code consultants
RECEIVED
June 3, 2009 JUN - 8 '2009
Mr. SaraLiel Kevin Wilson Community Services
Director of Community Services & Water
City of Vernon
4305 Santa Fe Avenue
Vernon, C.A.. 90058
Subject, Building Department Plan Check Fees
Dear Mr. Wilson:
This letter is to inform you that the fees proposed on our previous proposal remains the
same. Please see attached Compensation for Services.
I look forward to provide a professional and high level of plan checking services to the
City of Vernon. Should there be any specific areas not addressed or may need further
explanation, please do not hesitate to contact me so I may accommodate accordingly.
�;_acerely,
- isc, 1). Me .tid, P.E.
President
Melad and Associates
B907 warner ave., suite 1 B 1 e huntington beach, ca 92B47 . (71 4) B48-04B7
TIMELY PERFORMANCE OF BUILDING PLAN -REVIEW
TYPE OF PLANS INITIAL CHECK
RECHECK
TENANT IMPROVEMENT
7 DAYS
5 DAYS
RESIDENTIAL ADDITION/ACCESSORY '
5 DAYS
5 'DAYS
SINGLE FAMILY DWELLING/DUPLEX
10 DAYS
7 DAYS
THREE OF MORE UNITS COMPLEXES
14 DAYS
Ip DAYS
COMMERCIAL / INDUSTRIAL
14 DAYS '
10 DAYS.
MAJOR TENANT IMPROVEMENT
10 DAYS
7 DAYS
(Over $500,000 Valuation)
RATES FOR CONTRACT STAFFING
BUILDING INSPECTOR
MELAD AND ASSOCIATES will provide certified building inspectors to inspect construction
within the City of Vernon. All inspectors will. be qualified to inspect construction based on
approved plans and Uniform Building Code, Uniform Mechanical Code, Uniform Plumbing
Code, National Electrical Code, Disabled Access and Energy Code.
Written `communication of correction notices, Stop work notices and all Final Inspections will be
provided to representative agencies involved in the development process of projects inspected by
said consultant while under contract to the City of 'Vernon, reporting directly to the Building
Official or designated department head.
CONIB"f viVIIN) I WURLDENG 'INSPECTOR $ 6.0.00. PER HOUR*
*Charges are based on a minimum four hours upon each request of services.
Mileage is $0.50 per mile if the City does not provide transportation for the performance of this
duty.
COMPENSATION FO' SER VIC + S
BUILDING PLAN CHECKING
IM Eli ,AID AND ASSOCIATES will. provide qualified reviews and plan check for completeness
and conforrlanee to all: City Jrdil ances, State and Federal Regulations pertaining to the model
codes. Ilan check will. encompass reviewing of StrLictural :design calculations, fire life safety,
; r orgy conservation. and disabled access, aiid'l -24 involved in buildi:riF design.
Bt,"JELDING PLANT. CHECK FEE S
Fees to be. established and governed by the fees established by the City of Vernon and the most
current adopted Codes.
Complete flan Review is to be sevei ty-tive percent (75%) of the flee established by the City
or at an hourly rate of $75.00.
Repetitive checks shall be severity -five percent (75;'Mi) of'the modelks and 15% for rep:°titive
pla.rts.
a Accelerated or. Fist tracking will be charged when. only requested by the City at regular fee
plu;> fifty percent {50%) o%plan check fee.
r rrsultant allows one initial check and two subsequent recheck submittals under above
mentioned, frees. Any plaits going be yonel twe rechecksmaybe charged additional hourly rates.
In heirs of cc;r;�ple to building plan checking, requests may be approved for. separate model code
c hec.its and Tc,es may be charged accordingly:
1.t-ECJR CAL / T idle 24 - 25% of Building plan check fie or $75 per hour.
MECHANICAL / `1~itle 24 25% of Building plan check fee or $75 per hour,
PLUMBING - 15% of Building plan clieck`fee or`$75' per lour.
QR_ QINI (LP AN l�.E��IL -. To review grading acid ocher. related civil engineering work. This
work. is aot i lcluded on the corrrplaW ptan' cheek scope o€ work.. Fee3 to be 'established by the
City or $.90.00 per hour with mi:niniurn fen of $360.00,
CITY OF VERNON
COMMUNITY SERVICES & WATER DEPARTMENT
AGREEMENT CHANGE ORDER NO. 1 SUPPLEMENT NO. SHEET OF SHEETS
PROJECT: SUPPLEMENTAL. PLAN CHECK AND INSPECTION SERVICES P.O. NO.
TO: MELAD AND ASSOCIATES CONSULTANT
REQUESTED BY: CITY
You are hereby directed to make the herein described changes from the original scope of work of this agreement. Except as
specifically modified herein, all terms and conditions of the original agreement remain in full force and effect, and apply to the
additional work as if Cairl wnrk wac nrioinnlly inch rin l ; , tl— —reo—
Change Order No. 1 will serve as an extension to the existing Consulting Services Agreement between the City of
Vernon and Melad and Associates for supplemental plan check and inspection services. Services extended for a period
of one year effective May 1, 2008 through April 30, 2008 with no change to compensation for services per attached
letter dated July 18, 2008.
Agreement Amount (Base Bid)
$
0
Amount of This Change Order
$
Amount of Previous Change Orders
$
Total Change Orders
$
...
Modified Agreement Amount ........................................
$
0
By reason of this change order the time of
completion will be adjusted as follows:
Approved: Date: ��� �•-d
Direct `of ore ity Services & Water
Attest: Date:
Ma ela iron, City Clerk
We, the undersigned Consultant, have given careful ccnsideration to the change proposed and hereby agree, ifthis proposal is approved, that we will provide all
labor, equipment and materials, including overhead, exceptas may otherwise be noted above, and perform all services necessary for the work above specified, and
will accept as full payment therefore the prices shown above.
�y 2-o y1o' 1
Accepted Date: Consultant:
By: �✓l.L�/,�
— Title:
-
.... , ... �...b Rev. 06/08
2 RECEIVED
MELAD AND ASSOCIATES JUL 2 2 ZOOS
en ineerin . code consultants
�nmm�►Illy_ CfVICCS
July 18, 2008
Mr. Samuel Kevin Wilson
Director of Community Services & Water
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
Subject: Building Department Plan Check Fees
Dear Mr. Wilson:
This letter is to inform you that the fees proposed on our previous proposal remains the
same. Please see attached Compensation for Services.
I look forward to provide a professional and high level of plan checking services to the
City of Vernon. Should there be any specific areas not addressed or may need further
explanation, please do not hesitate to contact me so I may accommodate accordingly.
S'>>cerely,
Jose D. Melad, P.E."a
President
Melad and Associates
B907 warner ave., suite 161 • huntington beach, ce 92647 . (71 4) B4B-04B7
COMPENSATION FOR SERVICES
BUILDING PLAN CHECKING
ME, LAD AND ASSOCIATES will provide qualified reviews and plan check for completeness
and conformance to all City Ordinances, State and Federal Regulations pertaining to the model
codes. Plan check will encompass reviewing of Structural design calculations, fire life safety,
energy conve v. ioxi fu14 diaabled.access, and T-24, involved inbuilding design.
BUILDING PLAN CHECK FEES
Fees to be established and governed by the fees established by the City of Vernon and the most
current adopted Codes.
e CoMpl.ete Plan Review is to be seventy-five percent (75%) of the fee established by the City
or at an 1-u)urly rate of $75.00.
R:elietitive c.I).ecks shall be seventy-five percent (75%) o.f.'the models and 15% for repetitive
plans.
Accelerated or least tracking will be charged when onlyrequested by the City at regular fee
plus fifty percent (50%) of plan check fee.
Consultant allows one initial check and two subsequent recheck submittals under above
mentioned fees. Any plans going beyond two rechecks may be charged additional hourly rates.
In Iieu of;cornplet.e, building plan checking, 'requests may be approved for separate model code
checks and:fees may be. charged accordingly:
ELECTRICAL / Title 24 - 25% of Building plan check fee or $75 per hour.
M>CHANICAL / Title 24 - 25% of Building plan check fee or $75 per hour.
PLUMBING - 15% of. Building plan check fee or $75 per hour.
GRADING PLAN REVIEW - To review grading and other related civil engineering work. This
work is not included. on the complete plan check scope of work. Fees to be established by the
City or $90.00 per hour with minimum fee of $360 00.
TLNIELY :PERFORMANCE OF BUILDING PLAN REVIEW.
TYPE OF PLANS
TENANT IMPROVEMENT
RESIDENTIAL ADDITION/ACCESSORY
SINGLE FAMILY DWELLING/DUPLEX
THREE OF MORE UNITS COMPLEXES
COMMERCIAL / INDUSTRIAL
MAJOR TENANT IMPROVEMENT
(Over $500,000 Valuation)
INITIAL CHECK RECHECK
7 DAYS
5 DAYS
5 DAYS
5 DAYS
10 DAYS
7 DAYS
14 DAYS
10 DAYS
14 DAYS
10 DAYS
10 DAYS
7 DAYS
RATES FOR CONTRACT STAFFING
BUILDING INSPECTOR
A/IELAD AND. �SLtiOCI,sATES will provide certified building inspectors to inspect.construction
within di,e- City of Vernon . All'inspectors will be qualified to inspect construction .based on
approved plansand Uniform Building Code, Uniform Mechanical Code, Uniform Plumbing
Code., National Electrical Code, Disabled Access and Energy Code.
Written communication of correction notices, Stop work notices and all Final Inspections will be
provided to representative agencies involved in the development process of projects inspected by
said consultant while under contract to- the City of Vernon, reporting directly to the: Building,
Official or designated department head.
C:OMB1igA'T`l.ON`!-3UILDING IN'SPECTO - ` $ 60.00 PER IIOUR*
*Charges are based on a minimum four hours upon each request of services.
Mileage is $0.50 per mile if the City does not provide transportation for the performance of this
duty.