Resolution No. 93021 RESOLUTION NO. 9302
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
3 VERNON AMENDING RESOLUTION NO. 9089 BY AMENDING
PAGE 2 OF SCHEDULE II (EXHIBIT B) OF SAID
4 RESOLUTION REGARDING THE COMPENSATION, COSTS AND
5 BENEFITS OF ITS EMPLOYEES
6 WHEREAS, on June 28, 2006, Resolution No. 9089 was adopted
7 by the City Council of the City of Vernon to be effective on July 1,
8 2006 (the "Salary Resolution"); and
9 WHEREAS, Schedule II, Exhibit "B," page 2 of the Salary
10 Resolution provides for positions and salary scales of positions
11 within the City Clerk's. Department; and
12 WHEREAS, the City Council of the City of Vernon desires to
13 create the position of Records Management Assistant in the City
14 Clerk's Department with the appropriate salary scale; and
15 WHEREAS, the City Council of the City of Vernon wishes to
16 amend page 2 of Schedule II (Exhibit B) of the Salary Resolution, as
17 amended, to implement the aforementioned changes.
18 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
19 CITY OF VERNON AS FOLLOWS:
20 SECTION 1: The City Council of the City of Vernon hereby
21 finds and determines that the recitals contained hereinabove are true
22 and correct.
23 SECTION 2: Effective May 7, 2007, page 2 of Schedule II,
24 Exhibit "B" of the Salary Resolution, as amended, is hereby amended to
25 create the position of Records Management Assistant in the City
26 Clerk's Department as indicated in Exhibit A which is attached hereto
27 and made a part hereof by this reference.
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SECTION 3: The provisions of Resolution Nos. 9089, 9106,
9120, 9129, 9142, 9167, 9181, 9207, 9215, 9227, 9238, 9252, 9284 and
9295 not consistent with or in conflict with this resolution are
hereby repealed; in all other respects, Resolution No. 9089, as
amended by Resolution Nos. 9106, 9120, 9129, 9142, 9167, 9181, 9207,
9215, 9227, 9238, 9252, 9284, 9295 and 9302 shall remain in full force
and effect.
SECTION 4: The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and
thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this 7th day of May, 2007.
TEST:
MAMELA GIRO , C ty Clerk
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HILARIO GONZALES, Mayor Pro-Tem
- 2 -
1 STATE OF CALIFORNIA )
ss
2 COUNTY OF LOS ANGELES )
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4 I, MANUELA GIRON, City Clerk of the City of Vernon, do hereby
5 certify that the foregoing Resolution, being Resolution No. 9302, was
6 duly adopted by the City Council of the City of Vernon at a regular
7 meeting of the City Council duly held on Monday, May 7, 2007, and
8 thereafter was duly signed by the Mayor or Mayor Pro-Tem of the City
9 of Vernon.
10 Ltx� 4�
11 NUELA GIRON,tCity Clerk
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(SEAL)
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EXHIBIT
CITY CLERK
SALARY SCALE
CITY CLERK - 9851
DEPUTY CITY CLERK
RECORDS MANAGEMENT ASST -
SR ADMINISTRATIVE ASST - 4520
ADMINISTRATIVE ASSISTANT - 4280
SCHEDULE II
EXHIBIT "B" PAGE 2
�lilr,A
0.035
MONTHLY SALARY
STEP 1
8,541.00
2
8,096.00
3
7,674.00
4
7,274.00
5
6,895.00
6
6,536.00
STEP 1
5,645.00
2
5,351.00
3
5,072.00
4
4,808.00
5
4,557.00
6
4,319.00
7
4,094.00
8
3,881.00
9
3,679.00
STEP 1
4,808.00
2
4,557.00
3
4,319.00
4
4,094.00
5
3,881.00
6
3,679.00
7
3,487.00
8
3,305.00
9
3,133.00
STEP 1
3,881.00
2
3,679.00
3
3,487.00
4
3,305.00
5
3,133.00
6
2,970.00
7
2,815.00
8
2,668.00
9
2,529.00
10
2,397.00
cityclerk
SUPPORTING
DOCUMENTS
Aff oy-.tX 6-17167
City Clerk' s Office
Inter -Office Memorandum
To: Eric T. Fresch, Acting City Administrator
FrOm: Nelly Giron, Acting City Clerk
Date: April 17, 2007
Re: Records Management Assistant Position
CITY CLERK DISTRIBUTION
glijtij - JOBY 4 _(PAIE—m R
WWI kCl- AmrwbMrtJT
Kcs . 9902
Due to the renovation of the third floor and the reorganization of the
City Clerk's Office, a vast number of documents were boxed, indexed,
and have been temporarily stored. It is of great importance to the
City Clerk's Office, the records keeper of the city, to invest in the
implementation of a Records Management Program.
The Records Management Program will facilitate the preservation and
maintenance of historical records such as minutes, resolutions,
ordinances, deeds, easements; allow easy retrieval to meet the
requirements of the Public Records Request Act; and allow for proper
document destruction in accordance with the city's retention schedule
to minimize liability.
Attached herewith is a job description for the Records. Management
Assistant, which describes the current duties performed by the City
Clerk's current Senior Administrative Assistant and adds the duties of
the Records Management Assistant.
Also attached is a salary scale taken from the current Senior
Administrative Assistant's salary scale, deleting the last three
bottom steps and adding the three top steps to compensate for the
additional duties.
I am hereby requesting that the Personnel Committee consider the
creation of the Records Management Assistant position and
establishment of the salary scale for said position.
CC. Martha Valenzuela
Jeff Harrison
4
Records Management Assistant
City Clerk's Office
DEFINITION
Under the general supervision of the City Clerk, the
Records Management Assistant assists in the production of
complex and detailed clerical assignments related to the
City Clerk's office; maintains the city's records
management and imaging systems.
DUTIES
Duties include but are not limited to the following:
• Maintains the city-wide comprehensive records
management program and the general office files in
accordance with the city's records retention schedule.
• Maintains and implements records management procedures
and techniques, including a filing system, central
records storage, and retrieval process.
• Reviews records and prepares documents for Council's
approval for destruction in accordance with the city's
retention schedule.
• Operates and maintains up-to-date the data in the
imaging system.
• Attends meetings/seminars regarding new technology and
developments related to records management.
• Prepares agendas and minutes for various city
meetings.
• Distributes contracts, resolutions, and agreements
approved by the city's agencies and committees.
• Coordinates and maintains official records related to
the City Clerk's functions, i.e., resolutions,
agreements, ordinances, communications, agendas, and
minutes.
• Assists the City Clerk with non -routine administrative
duties as directed.
MINIMUM QUALIFICATIONS
Knowledge of: practices, methods, and techniques
applicable to administering a city-wide records management
system; standard office procedures and practices including
business correspondence, filing, operation of office
equipment such as facsimiles, copiers, scanners, and office
related computer software.
Ability to: maintain a records management program; operate
an imaging system; lift and carry document boxes not to
exceed 25 pounds; edit, spell, and proper usage of English
and grammar; communicate effectively orally and in writing;
establish and maintain effective working relationships with
city staff, the public, and other encountered during the
course of work.
EXPERIENCE/EDUCATION
High school graduate or possession of a General Education
Degree (G.E.D.) and/or college education with at least of
five years of office experience and familiarity of records
management practices is highly desired.
LICENCES
Possess a valid California class "C" driver's license.
t
0.035
CITY CLERK
SALARY SCALE
MONTHLY SALARY
CITY CLERK-
STEP 1
8,151.00
2
7,726.00
3
7,323.00
1.00
5
6,579.00
6
6,236.00
2 l
S S' • Q�
DEPUTY CITY CLERK
#N d A 3,
SR ADMINISTRATIVE ASST - 4520
STEP
EP 1
4,808.00
2
4,557.00
3
4,319.00
4
4,094.00
$ 5
3,881.00
6
3,679.00
7
3,4 .
8
3305.00
.�
9
3:133.00
ADMINISTRATIVE ASSISTANT - 4280
STEP 1
3,881.00
2
3,679.00
3
3,487.00
4
3,305.00
5
3,133.00
6
2,970.00
7
2,815.00
8
2,668.00
9
2,529.00
10
2,397.00
SCHEDULE II
EXHIBIT "B" PAGE 2
12/20/06 cityclerk
CITY CLERK'S OFFICE
INTEROFFICE MEMORANDUM
DATE: May 10, 2007
TO: Rory Burnett, Director of Finance
Sharon Duckworth, City Treasurer
Donal O'Callaghan, Director of Light & Power
Lewis Pozzebon, Director of Environmental Health
Steve Towles, Chief of Police
Martha Valenzuela, Director of Personnel/Purchasing Agent
Mark Whitworth, Fire Chief
Kevin Wilson, Director of Community Services & Water
Willard Yamaguchi, Chief Deputy City Attorney/Risk Manager
FRO Nelly Giron, City Clerk
RE: Resolution No. 9302 - A Resolution of the City Council of
the City of Vernon Amending Resolution No. 9089 By Amending
page 2 of Schedule II (Exhibit B) of Said Resolution
Regarding the Compensation, Costs and Benefits of Its
Employees
Transmitted herewith is a copy of Resolution No. 9302, referenced
above, which was approved by City Council on May 7, 2007.
Thank you.
NG:dr
c: Cindy Calzada
Kristen Enomoto
Nelly Giron
Resolution File No. 9302