Resolution No. 93272
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RESOLUTION NO. 9327
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND AUTHORIZING THE EXECUTION OF
AN AGREEMENT TO PROVIDE PROFESSIONAL CONSULTING
SERVICES TO THE CITY OF VERNON BY AND BETWEEN THE
CITY OF VERNON AND MAXIMUS, INC. FOR 2007-2009
MANDATED COST CLAIMING SERVICES
WHEREAS, on May 24, 2006, the City Council of the City of
Vernon adopted Resolution 9044 approving an Agreement to Provide
Professional Consulting Services to the City of Vernon with MAXIMUS,
Inc. ("Maximus") for preparing, processing and filing the City of
Vernon's claims for reimbursement of state mandated costs from the
State of California during the 2006-2007 fiscal year; and
WHEREAS, Maximus, or its predecessor companies DMG-MAXIMUS
and David M. Griffith & Associates, Ltd., has prepared, processed and
filed such state mandated cost claims on behalf of the City of Vernon
in an effective manner and its agreement has been extended annually
since October 20, 1992; and
WHEREAS, Maximus has submitted an "Agreement to Provide
Professional Consulting Services to the City of Vernon" for mandated
cost claiming services for a period of July 1, 2007 through
September 30, 2009; and
WHEREAS, the 2007-2008 fixed fee to provide the mandated cost
claiming services is Three Thousand Five Hundred Dollars and No Cents
($3,500.00), payable in three installments on September 30, 2007 (40%),
December 31, 2007 (40%) and May 31, 2008 (20%), and the 2008-2009 fixed
fee to provide the mandated cost claiming service is Three Thousand Six
Hundred Fifty Dollars and No Cents ($3,650.00), payable in three
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SECTION 6: The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and thereafter
the same shall be in full force and effect.
APPROVED AND ADOPTED this 21st day of May, 2007.
A TEST:
P
NUELA GIRON, City Clerk
Name: LEONIS C. MALBURG
Title : Mayor / (%0kkX)MX-XW
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, MANUELA GIRON, City Clerk of the City of Vernon, do hereby
certify that the foregoing Resolution, being Resolution No. 9327, was
duly adopted by the City Council of the City of Vernon at a regular
meeting of the City Council duly held on Monday, May 21, 2007, and
thereafter was duly signed by the Mayor or Mayor Pro-Tem of the City of
(Vernon.
(SEAL)
MANUELA GIRON City Clerk
- 4 -
EXHIBIT
0
Contract Number: 07F-174
AGREEMENT TO PROVIDE
PROFESSIONAL CONSULTING SERVICES
TO THE CITY OF VERNON
THIS AGREEMENT, entered into this 21st day of _ May , 2007, by and
between MAXIMUS, Inc. (hereinafter "Consultant") and the City of Vernon (hereinafter "City"),
WHEREAS, Article XIIIB of the California State Constitution provides that local agencies may
recover costs associated with carrying out programs mandated by the State of California; and
WHEREAS, City desires to maximize its reimbursement for costs incurred in carrying out State
mandated programs, and has determined that engaging Consultant to assist in the State mandate
cost reimbursement claiming process is the most economical and cost effective means for
preparing City's state mandate cost reimbursement claims; and
WHEREAS, Consultant is staffed with personnel knowledgeable and experienced in determining
the costs of governmental programs and in the submission of cost claims to the State of
California; and
WHEREAS, City desires to engage Consultant to assist in developing, submitting, and
negotiating cost claims pertaining to state mandated programs.
NOW, THEREFORE, the parties hereto mutually agree as follows:
(1) Engagement. City agrees to engage Consultant and Consultant hereby agrees to perform
the services as outlined in our Proposal.
(2) Scope of Services. Consultant shall perform and carry out in a professional manner the
services detailed in our Proposal and incorporated herein by reference as if fully set forth
as part of this Agreement, subject to the provisions of Section (8) of this Agreement.
Cost claims submitted by Consultant may consist of both direct and indirect costs.
Consultant may either utilize the ten percent (10%) indirect cost rate allowed by the State
Controller or calculate a higher rate if City records support such a calculation.
Consultant is not required to prepare a central service cost allocation plan or departmental
indirect cost rate proposals for City.
(3) Provision of Services. Consultant shall commence, carry on, and complete the services
with all practicable dispatch, in a sound, economical, and efficient manner, in accordance
with the provisions herein and all applicable laws. In providing services, Consultant shall
take such steps as are appropriate to ensure that the work involved is properly
coordinated with related work being carried on by City.
For purposes of this Agreement, the Consultant will obtain authorization and written
approval by the City to prepare, file, or submit new or first-time claims.
(4) Personnel. Consultant represents that it has, or will secure at its own expense, all
personnel required in performing the services under this Agreement. All of the services
City of Vernon - 1 - 4/10/2007
Contract Number: 07F-174
required hereunder will be performed by Consultant or under its supervision, and all
personnel engaged in the work shall be fully qualified to perform the services described
herein.
(5) Term of Agreement. This Agreement shall become effective on July 1, 2007, and shall
continue in full force and effect until September 30, 2008.
(6) Time of Performance. The services to be performed hereunder by Consultant shall be
undertaken and completed in such sequence as to assure their expeditious completion in
order to best carry out the purposes of this Agreement. All claim filing services required
hereunder shall be completed by the required date for each specific claim. Provided
however, Consultant shall not be liable for delays in performance that are caused in
whole or in part by City, third parties over which Consultant does not have the legal right
to control or forces de majeure.
(7) Costs and Method of Compensation. For all of the above services provided, section (2),
the City agrees to pay Consultant compensation in a fixed fee in the amount of three
thousand five hundred dollars ($ 3500.00). The fee shall be paid in three installments:
40% of the fixed fee shall be due and payable on September 30, 2007, 40% shall be due
and payable on December 31, 2007, and the remaining 20% shall be due and payable on
May 31, 2008.
The Consultant will render to the City one or more invoices for the fixed fees specified
herein, with payment due by sixty (60) days after the due date. Invoices sixty (60) days
after the due dates specified herein will bear interest at the rate of I % per month.
Two -Year Option — Fixed Fee
The City may elect to secure a two-year fixed fee contract pursuant to Scope of Services
(2) at a secured rate as follows:
FY 2007-2008 $3,500.00
FY 2008-2009 $3,650.00
Yes for two-year option U No for two-year option
(initials) (initials)
(8) Waiver of Submission of Claim(s) Pursuant to Section (2). Notwithstanding any other
provisions of this Agreement, the submission of claims pursuant to Section (2) may be
waived as set forth below. Upon waiver exercised by either party, City shall pay
Consultant for all work performed up to and until the effective date of waiver in an
amount not to exceed the maximum dollar
payment schedule as indicated below:
Effective date of waiver prior to:
November 1
March 1
July 1
amount indicated in Section (7) and on the
Percentage of fee due:
60%
90%
100%
City of Vernon -2- 4/10/2007
Contract Number: 07F-174
A. At City Option. At the sole discretion of City, City may instruct Consultant to not
file a specific claim or claims pursuant to a specific State claiming instruction. Such
instruction must be in writing and provided to Consultant at least thirty (30) days prior to
the due date of the claim. The effective date of City's waiver shall be the date Consultant
receives City's written instruction.
B. At Consultant Option. At the sole discretion of Consultant, Consultant may notify
City of its intention to not pursue a specific claim and the reasons therefore. Such
notification must be in writing and provided to City not less than thirty (30) days prior to
the due date of the claim. The effective date of Consultant's waiver shall be the date
Consultant mails its notification to City. Should Consultant not so notify City, City may
expect Consultant to pursue the claim if it is above the minimum limit set by the State.
(9) Services and Materials to be Furnished by City. Consultant shall provide guidance to
City in determining the data required for claims submission. Consultant shall assume
without incurring liability therefor that all data so provided is correct and complete.
Consultant shall make its best effort to file claims timely. Consultant shall not be liable
for claims that cannot be filed as a result of inadequate data, or data that is provided in an
untimely manner.
For purposes of this Agreement, data that is requested by Consultant must be provided
within three (3) weeks of the request, or three (3) weeks prior to the filing deadline,
whichever comes first, to be deemed to have been received in a timely manner.
(10) Records and Inspections. Consultant shall maintain full and accurate records with respect
to all matters covered under this Agreement in accordance to State law. During such
period, City shall have free access at all proper times to such records, and the right to
examine and audit the same and to make transcripts therefrom. City shall provide thirty
(30) days written notice of its intent to inspect or audit any such records and shall conduct
such inspection or audit only during Consultants normal business hours. Any City
employee, consultant, subcontractor or agent who may have access to such records shall
execute a non -disclosure agreement prior to be granted such access.
(11) Third Party Obligations. City and Consultant are the only parties to this Agreement and
are the only parties entitled to enforce its terms. Nothing in this Agreement gives, is
intended to give, or shall be construed to give or provide, any right or benefit, whether
directly or indirectly or otherwise, to third persons.
(12) Copyright for Consultant's Proprietary Software. City acknowledges that the
deliverables provided by Consultant to City are generated by Consultant's proprietary
software. Nothing contained herein is intended nor shall it be construed to require
Consultant to provide such software to City. City agrees that all ownership rights to the
software lie with Consultant. City may use the deliverables for and on behalf of its
operation.
(13) When Rights and Remedies not Waived. In no event shall the making by City of any
payment to Consultant constitute or be construed as a waiver by City of any breach of
covenant, or any default which may then exist on the part of Consultant, and the making
City of Vernon -3- 4/10/2007
Contract Number: 07F-174
of any such payment by City while any such breach or default shall exist in no way
impair or prejudice any right or remedy available to City in respect to such breach or
default.
(14) Consultant Liability if Audited. Consultant will assume all financial and statistical
information provided to Consultant by City employees or representatives is accurate and
complete. If audited, Consultant shall make workpapers and other records available to
the State auditors. Any subsequent disallowance of funds paid to City under the claim(s)
for whatever reason is the sole responsibility of City. However, if requested by City,
Consultant shall provide reasonable assistance to the City in defending claims at the desk
audit level if an audit results in a disallowance of at least ten percent (10%). Reductions
of less than ten percent (10%) shall not be contested by Consultant. Nothing in this
section or any part of this Agreement shall be construed to include Incorrect Reduction
Claims preparation.
(15) Independent Contractor. The parties intend that Consultant, in performing the services
specified in this Agreement shall act as an independent contractor and shall have full
control of the work and the manner in which it is performed. Consultant and Consultant's
employees are not to be considered agents or employees of City for any purpose.
(16) Insurance. Consultant shall maintain appropriate general liability insurance, workers'
compensation insurance, automobile insurance, and professional liability insurance.
(17) Limitation of Liability. City agrees that MAXIMUS total liability to City for any and all
damages whatsoever arising out of or in any way related to this Contract from any cause,
including but not limited to contract liability or MAXIMUS negligence, errors,
omissions, strict liability, breach of contract or breach of warranty shall not, in the
aggregate, exceed the fees paid to MAXIMUS under this Contract.
In no event shall Consultant be liable for indirect, special, incidental, economic,
consequential or punitive damages, including but not limited to lost revenue, lost profits,
replacement goods, loss of technology rights or services, loss of data, or interruption or
loss of use of software or any portion thereof regardless of the legal theory under which
such damages are sought even if MAXIMUS has been advised of the likelihood of such
damages, and notwithstanding any failure of essential purpose of any limited remedy.
Any claim by City against MAXIMUS relating to this Contract must be made in writing
and presented to MAXIMUS within one (1) year after the date on which MAXIMUS
completes performance of the services specified in this Contract.
(18) Changes. Either party may, from time to time, require changes in the scope of services to
be performed hereunder. Such changes, which are mutually agreed upon by and between
the parties, shall be incorporated in a written and mutually executed amendment to this
Agreement.
City of Vernon - 4 - 4/10/2007
Contract Number: 07F-174
(19) Notices. Any notices, bills, invoices, or reports required by this Agreement shall be
sufficient if sent by the parties in the United States mail, postage paid, to the address
noted below:
Contact Name:_ Lewis Pozzebon Title: Director
Address: 4305 S. Santa Fe Ave., vernon, CA 90058
Phone #: (323) 583-8811 Ext. 229 Fax #: ( 323) 588-4320
Email Address: 1pozzebon@cis,y�rnon ca us
MAXIMUS, Incorporated
4320 Auburn Blvd., Suite 2000
Sacramento, CA 95841
(916) 485-8102 Fax: (916) 485-0111
Such notice shall be deemed delivered five (5) days after deposit in the U.S. mailbox.
(20) Severability. Should any part, term, portion, section or provision of this Agreement be
decided finally to be in conflict with any law of the United States or the State of
California, or otherwise be unenforceable or ineffectual, the remaining parts, terms,
portions, sections or provisions shall be deemed severable and shall remain in full force
and effect.
(21) Matters to be Disregarded. The titles of the sections, subsections, and paragraphs set
forth in this Agreement are inserted for convenience of reference only and shall be
disregarded in construing or interpreting any of the provisions of this Agreement.
(22) Completeness of Agreement. This Agreement and any additional or supplementary
document or documents incorporated herein by specific reference contain all the terms
and conditions agreed upon by the parties hereto, and no other agreements, oral or
otherwise, regarding the subject matter of this Agreement or any part thereof shall have
any validity or bind any of the parties hereto.
(23) Agreement Receipt. This Agreement must be signed and returned to Consultant by June
30, 2007. If executed Agreement is not received by that date, Consultant cannot warrant
that claims will be submitted on a timely basis.
(24) Signature Authority. Each individual signing this Agreement certifies that (i) he or she is
authorized to sign this Agreement on behalf of his or her respective organization, (ii)
such organization has obtained all necessary approvals to enter into this Agreement,
including but not limited to the approval of its governing board, and (iii) when executed,
this Agreement is a valid and enforceable obligation of such organization.
City of Vernon - 5 - 4/10/2007
Contract Number: 07F-174
IN WITNESS WHEREOF, the City and the Consultant have executed this Agreement as of the
date first written below.
By:
(City Official)
Title: Mayor / Mayor Pro-Tem
ATTEST:
Date:
MA3
By:
Manuela Giron, City Clerk
By:
APPROVED AS TO FORM: Date
Jeff A. Harrison, City Attorney
City of Vernon
-6-
4/ 10/2007
Page 1 of 2
Lehr, Judy
From: Pozzebon, Lewis
Sent: Wednesday, May 16, 2007 9:46 AM
To: Lehr, Judy
Subject: FW: City of Vernon Agreement
Hi Judy:
I have forwarded a renewal agreement with Maximus for Council approval. There was one issue that I asked Maximus to
clarify. Please see their response below.
Lew
From: Steve Oppenheim/MAXIMUS [mailto:SteveOp nheim@maximus.com]
Sent: Wednesday, May 16, 2007 9:17 AM
To: Pozzebon, Lewis
Subject: Fw: City of Vernon Agreement
Hi Lew,
Please read the response below and let me know if the answer is satisfactory.
Thanks.
Steve Oppenheim
Senior Manager
Professional Services Consulting
MAXIMUS
(916) 485-8102 Ext. 107
(916) 485-0111 (fax)
----- Forwarded by Steve Oppenheim/MAXIMUS on 05/16/2007 09:23 AM ----
Nicole Koehler/MAXIMUS
05/16/2007 09:12 AM
To Steve Oppenheim/MAXIMUS@MAXIMUS
cc
Subject Re: Fw: City of Vernon Agreemendjink
Hi Steve - This is what is on the contract you sent them:
(6) The fee shall be paid in three installments: 40% of the fixed fee shall be due and payable on September
30, 2007, 40% shall be due and payable on December 31, 2007, and the remaining 20% shall be due and
payable on May 31, 2008.
So it would be the same schedule for the following year.
Thanks
5/17/2007
Page 2 of 2
0
Steve Oppenheim/MAXIMUS
05/14/2007 06:38 PM
Hi Nicole,
Will you please respond to Lew's question? Thanks.
To Nicole Koehler/CS/FSG/HAC/MAXIMUS
cc
Subject Fw: City of Vernon Agreement
Steve Oppenheim
Senior Manager
Professional Services Consulting
MAXIMUS
(916) 485-8102 Ext. 107
(916) 485-0111 (fax)
---- Forwarded by Steve Oppenheim/MAXIMUS on 05/14/2007 06:46 PM ----
"Pozzebon, Lewis" <LPoueb ,wci.vernon.ca.us>
To <steveoppenheim@maximus.com>
cc
Subject City of Vernon Agreement
05/14/2007 09:37 AM
Hi Steve:
I am sorry for the delay in commenting on the new agreement. Could you please clarify Section 5.3 Method of Payment ?
I would like to get approval for the two year option, but it is not clear to me that the payments for the 2008-09 agreement
year would be scheduled in 2008 and 2009.
Please let me know if my question is unclear.
Lew Pozzebon
5/17/2007
0
City of Vernon
A PROPOSAL TO PROVIDE
COMPREHENSIVE STATE MANDATED
COST CLAIMING SERVICES
RECEIVED
APR 16 2W7
HEAL I r,
DEPARTMENT
This proposal contains proprietary information.
Please contact MAXIMUS before releasing any part of the proposal.
Copyright 2007MAXIMUS, Inc.
All Rights Reserved. All Rights Reserved.
April 10, 2007
MA Y MUS
HELPING GOVERNMENT SERVE THE PEOPLE*
Mr. Lewis Pozzebon, R.E.H.S
City of Vernon
1 ' 4305 Santa Fe Avenue
f Vernon, Ca 90058
Subject: Proposal and Agreement for Comprehensive State Mandate Cost Reimbursement
(SB 90) Services
a
Dear Mr. Pozzebon:
MAXIMUS is pleased to submit this proposal to renew its contract with the City of Vernon to
provide Comprehensive State Mandate Cost Reimbursement (SB 90) Services during fiscal year
2007-2008. We propose to prepare and file annual and new (or first-time) state mandate cost
reimbursement claims for which claiming instructions are issued in the fiscal year. Our services,
staffing plan, proposed resources, and proposed fees are described in this proposal.
u We believe no other company can match our experience in providing comprehensive state
mandate cost reimbursement services. Below are some key reasons why we believe MAXIMUS
F is the best firm to meet your needs.
l>
■ Our mandate cost reimbursement consulting team is highly qualified to perform the
defined work. We understand that the City of Vernon is seeking a team possessing the
L experience necessary to successfully optimize revenue and cost reimbursement from the
state. We feel our proposed MAXIMUS team possesses the necessary expertise and
knowledge to be successful, and can provide unique insights and invaluable lessons learned
from our extensive experience working with this program. Our highly experienced team has
worked at all stages of the state mandate reimbursement process.
■ Our claiming methodology is driven by best practices, tools and techniques, and
incorporates vast historical knowledge from working on many similar projects in size
and scope. This approach enables our project team to effectively focus efforts on assessing
and implementing the claiming processes and procedures. Our team has the insights and
y knowledge to truly be the primary consultant to help the City of Vernon with the claiming
process, as we have more than 25 years of experience working on state mandate claiming
projects.
■ MAXIMUS provides a comprehensive suite of services which maximizes the value for
t our clients. By combining our experience from conducting over 2,000 projects for the State
of California, we have developed a structured approach and task work plan that will address
your needs and produce the desired outcomes and results. Our team will help you with
understanding the State funding anticipated for the fiscal year, identifying new claims, and
4320 AUBURN BLVD., SUITE 2000 1 SACRAMENTO, CA 95841 1 916.485.8102 1 916.485.0111 FAX I WWW.MAXIMUS.COM
Mr. Lewis Pozzebon
Apr# 10, 2007
Page 2 of 2
providing technical assistance in the claiming process. Our team includes legal staff directly
involved with local government test claims brought before the Commission on State
Mandates.
■ We have demonstrated an unwavering commitment to successfully conducting high
quality and results -driven projects for the State of California. For more than 30 years,
we have continually delivered quality results to our State of California clients. Our practice
and local presence in Sacramento, Irvine, and the Bay Area allow us to best serve our clients'
mandate reimbursement needs.
■ We offer a two-year option agreement for Mandate Cost Reimbursement Services. This
year, we are offering the City of Vernon a two-year option agreement for mandate cost
reimbursement services. With the number of new claims anticipated during the next fiscal
years, MAXIMUS believes its two-year pricing is the best value for the City of Vernon's
investment.
If the terms above are acceptable, enclosed are two copies of a signed agreement to provide these
_ services. Please sign and forward one copy to Nicole Koehler in our Sacramento office located
at 4320 Auburn Boulevard, Suite 2000, Sacramento, CA 95841.
You are a highly valued client and, should you have any further questions concerning this
proposal or our services, please contact either Steve Oppenheim at (916) 485-8102 x 107 or
myself in our Sacramento office at (916) 485-8102 x 110. We want to thank you for allowing us
to serve the City of Vernon and look forward to continuing our relationship.
Sincerely,
P60-
Ferlyn Junio
Director
Enclosure
MAXIMUS
COMPREHENSIVE STATE MANDATE COST
REIMBURSEMENT SERVICES
FY 2007-2008
MAXIMUS is a leading provider of state mandate cost reimbursement services to
cities and counties in California. With over 25 years of experience in providing State
Mandate Cost Consulting Services, we believe no other company can match our
years of experience, program knowledge and insights, or our technical assistance
in obtaining cost reimbursement for new mandates.
MAXIMUS is a leading provider of government consulting services to cities,
counties, and school districts. MAXIMUS provides a comprehensive set of
services, including claiming analysis, operational improvement, training, audit
and assistance, revenue enhancement, technical assistance, and quality
WXIMUsupport
S provides a
assurance. Unlike many of our competitors, our company's mission and focus is
comprehensive set of
comprehensive
services, including
primarily on providing consulting services to government. Since our inception in
claiming analysis,
1975, we have been at the forefront of innovation in meeting our firm's mission
operational
of "Helping Government Serve the People®."
improvement, training,
auditsupportand
Our history of dedication and commitment to the needs of government sets
assistance, revenue
MAXIMUS apart from our competitors. We take great pride in providing high
enhancement; technical
quality mandate cost reimbursement services and unique program insights,
assistance, and quality
knowledge, and assistance to our clients. We have consistently been successful in
assurance.
providing our clients with services that meet and exceed their expectations.
We seek to build long-term relationships based on mutual trust and respect,
which allows our clients to seek us out for advice and counsel long after our
work is complete. Although MAXIMUS is a large corporation, you will receive
very close, professional attention to your cost reimbursement claiming needs.
1. WHY MAXIMUS
The MAXIMUS State Mandate Cost Reimbursement Consulting practice began
in 1981 with the preparation of reimbursement claims for local agencies. In 1983,
we expanded this practice and began providing statewide technical assistance to
local agencies. This long-term history provides our clients benefits and
advantages that make MAXIMUS their provider of choice. Below are the key
reasons why you should select MAXIMUS as your state mandate cost
reimbursement consultant.
1.1 DEDICATED, EXPERIENCED STATE MANDATE COST
REIMBURSEMENT PRACTICE
MAXIMUS offers our City clients the resources and stability of a large national
firm, along with a dedicated California practice specializing in the full range of
state mandate cost reimbursement services. With more than 25 years of proven
experience, our state mandate cost reimbursement practice has consulting
professionals located in the Bay Area, Irvine, and Sacramento in order to best
serve our clients' mandate reimbursement needs.
PROPRIETARY
City of Vernon
We assign an experienced consultant dedicated to your City and provide a
comprehensive set of services meeting your City's unique needs. MAXIMUS
We take great pride
consultants are all highly experienced and trained in preparing and supporting
in providing high
state mandate cost claims. It is important for the City to know that MAXIMUS
quality mandate cost
resources and expertise necessary to the mandate cost claiming area are readily
reimbursement
available. The City ofVernon can be confident that MAXIMUS provides
services and
providing our clients
unwavering commitment to the program now and in the long-term. This
with unique program
combination guarantees that the City will receive the highest level of consulting
insights, knowledge,
expertise and support possible.
and assistance.
Our consultants understand the unique mandate requirements in any given
claiming year, and are kept abreast of the legislative changes, commission
outcomes, and decisions. Our consultants likewise actively advocate on behalf of
our clients' for future program reimbursement and funding. As shown in Exhibit
1.1-1, the comprehensive suite of mandate cost reimbursement services we
provide ensures your City will optimize its cost reimbursements.
� 8�,ppat �a11
Desk Review
and
Awtk Assistance
Exhibit 1.1-1: Our Comprehensive Suite of Mandate cost Reimbursement Services.
The comprehensive suite of mandate cost reimbursement services we provide ensure that
our clients will optimize their cost reimbursements.
PROPRIETARY 2
City of Vernon
1.2 MAXIMUS POSSESSES SIGNIFICANT EXPERTISE IN THE
STATE'S MANDATE COST REIMBURSEMENT PROGRAM
With over 25 years of mandate cost reimbursement program experience,
MAXIMUS is a leader in providing mandate services to counties, cities, school
districts, and special districts. Our diverse client base allows us to address all
facets of the mandate process and coordinate among other types of local agencies
to find the best data collection processes, tools, and techniques. We also use this
knowledge to help our clients with developing the most effective claiming
methodologies for each of the eligible mandate programs.
1.3 WE MAINTAIN THE SB90 SERVICE WEBSITE FOR THE
BENEFIT OF OUR CLIENTS
MAXIMUS maintains the SB 90 Service website, which contains a wide range of
information including claim payments, mandate legislation, test claims, and
interpretations of key decisions which affect the state mandated cost area. Free
membership to the SB 90 Service website is provided to our clients; this is just
one of the many benefits that MAXIMUS provides to our clients. In addition, the
City will have the ability to attend the SB 90 Service training workshops at an
established membership rate. The League of California Cities endorses the SB
90 Service as a cooperative effort to maximize cities' revenue through the SB 90
process.
1.4 MAXIMUS SERVES AS A LIAISON TO STATE AGENCIES
MAXIMUS maintains strong ties and relationships with a variety of State
agencies and local government associations. We maintain an open and
communicative relationship with the State Controller's Office, Commission on
State Mandates (COSM), Department of Finance, and other departments
involved with state mandate cost issues. Both state and local representatives
contact MAXIMUS staff when there is a need for assistance in the State mandate
area. This unparalleled relationship with State experts provides us with a better
understanding of the programs and eligible activities to be claimed for
reimbursement. This enhances our ability to increase the revenue recovery for
our clients.
1.5 MAXIMUS IS COMMITTED TO THE STATE OF
CALIFORNIA, CITIES, AND LOCAL GOVERNMENT
s:
MAXIMUS has conducted over 2,000 projects in the State of California over the
past 10 years. Our mandate cost reimbursement practice has served over 300
! , cities and special districts, a majority of California's 58 counties, and 300 school
districts. We understand our clients' environment and bring best practices that
have been proven through years of experience. Furthermore, this deep experience
in the State of California allows us to navigate the claiming process and help our
clients with addressing their specific needs.
PROPRIETARY
City of Vernon
1.6 MAXIMUS PROVIDES TEST CLAIM AND LEGAL
EXPERTISE
The MAXIMUS legal staff assists clients in filing test claims, provides a legal
interpretation of the law, and assists in desk reviews and field audits. Our
attorney is involved with the majority of local government test claims brought
before the Commission on State Mandates. In addition, our attorney participates
in the preparation or review of Parameters and Guidelines, which are the basis of
the State Controller's claiming instructions.
1.7 MAXIMUS IS A FINANCIALLY STABLE, PUBLICLY
TRADED COMPANY DEDICATED TO HELPING PUBLIC
SECTOR CLIENTS
Since its inception in 1975, MAXIMUS has grown into a large firm with.24
offices in California, employing approximately 1,200 employees statewide. We
provide a wide range of consulting services and have the ability to draw upon a
formidable pool of subject matter experts and other resources throughout the
company as circumstances warrant. Despite our size, MAXIMUS has never
forgotten its roots or the reasons for its continued growth, which is based on high
quality consulting services.
2. SCOPE OF SERVICES
MAXIMUS offers a comprehensive suite of mandate cost reimbursement services to
our clients. Not only are our experienced consultants well versed in the claiming
requirements, but they also . possess unique insights and updated program
knowledge enabling them to better provide technical assistance, advice, and
improvement suggestions to optimize the benefits of the program. This
comprehensive set of services provides the necessary value that our clients desire
and sets us apart from our competitors.
MAXIMUS proposes to prepare and file all of the City ofVernon's eligible fiscal
year state mandate cost reimbursement claims for which claiming instructions are
issued in the 2007-2008 fiscal year. In addition, we will prepare and document
new or first-time claims, as well as claims that require amendment. Exhibit 2.1-1
summarizes our proposed scope of services. In addition, a list of the annual
claims is included in Appendix A of this proposal.
PROPRIETARY 4
City of Vernon
Annual Claims
Newly Eligible
Programs
Training
Communications
j Ongoing Support
f—
L
Exhibit 2.1-1: Overview of Proposed Scope of Services. We provide a scope of
services to support your mandate cost reimbursement needs.
2.1 PROPOSED MANDATE COST REIMBURSEMENT
ACTIVITIES
As shown in Exhibit 2.1-1, we propose a comprehensive suite of services to
support your mandate cost reimbursement needs. Below are the key activities:
1. Collect, document, prepare and file all fiscal year 2006-07 actual cost claims
and fiscal year 2007-08 estimated cost claims based on the State
Controller's claiming instructions issued during the fall of 2007.
2. Collect, document, prepare and file newly claimable programs for which the
State Controller issues claiming instructions during the 2007-2008 fiscal
year.
3. Provide staff training sessions, as appropriate, to the City personnel
involved with the claiming process. The training will also focus on the most
suitable actual time or time study documentation to maximize the
reimbursement of each mandate program.
4. Maintain communication and provide regular project status information to
the City's designated mandate cost program coordinator throughout the
contract period.
5. Monitor the City's state mandate cost and payment process.
6. Provide data collection instruments and assistance to the City to prepare
newly eligible claims, as mutually agreed upon, that are approved by the
COSM during the contract period.
7. Serve as a liaison with the State Controller's Office and COSM to respond
to cost estimate requests and questions related to the City's mandate cost
programs or claims.
PROPRIETARY 5
City of Vernon
8. Assist the City with desk reviews and/or field audits for claims that were
prepared and submitted by MAXIMUS. If requested, we will provide
general advice to the City on any state mandate cost program issues that
may arise during the term of the contract.
The State is more closely scrutinizing state mandate cost reimbursement claims.
The City ofVemon should maximize recoveries that it is eligible to recover from
having complied with the state mandates. It is imperative that the City does
everything possible to have the highest quality and most defensible claims
prepared by a team of experts. We believe that MAXIMUS will fully meet these
objectives.
3. OUR PROPOSED APPROACH AND WORK PLAN
MAXIMUS understands local government issues and practices. We listen to our
clients' needs and adapt an approach that best meets those needs. This tailored
approach, combined with our statewide experience, helps our consultants to fully
maximize the City's reimbursement potential
In this section, we present our proposed approach and work plan for the
preparation of your City's state mandate reimbursement claims and all other
related work. MAXIMUS is committed to working closely with the City's SB 90
coordinator to adjust the approach as necessary to accommodate the City's needs.
Each of the key tasks is described below. The overall workflow is shown in
Exhibit 3.1-1 shown on the next page.
3.1 PROJECT PLANNING, SCHEDULING AND
COMMUNICATIONS
The purpose of this task is to prepare a project plan and schedule, as well as
strengthen the various means of communication between the City ofVernon and
MAXIMUS staff for claiming opportunities during the fiscal year. The plan will
identify the various roles and responsibilities of both the City ofVernon and
MAXIMUS consulting staff involved in the process, as well as work tasks to be
MAXIMUS will review
completed.
the existing claims
process and make
MAXIMUS will conduct interviews with appropriate City staff to review the
appropriate
existing claims process, and the strengths and weaknesses of the previous data
modifications to
capture materials. We will make any modifications to our materials or develop
materials to best
new materials that best meet the needs of the City. Our goal is to minimize the
meetyourneeds.
time required from the City ofVernon staff and to validate that the actual time or
time study documentation supporting the claims is complete.
3.2 CONDUCT ORIENTATION AND TRAINING SESSIONS
MAXIMUS will conduct an orientation and training session for City staff
involved with the claiming process. This training includes:
1. The review of the general process, along with identification of the roles and
responsibilities of the City and MAXIMUS.
PROPRIETARY 6
. City of Vernon
2. The review of each state mandate program, along with discussion of what
information will be required to complete the claims, and how that data is to
be compiled.
3. The review of the data compilation schedule for each mandate program.
4. The distribution of written reference and data compilation materials to the
City ofVernon staff to simplify the claiming process.
�M
rt
Initial meeting
discussion Wth the
City'sso 90
Coordinator
Condud irter Aew&
train department
employees on
mandates
SB 90
DATA
COLLECTION
MATERIALS
TailortdisirixAe data
collection materials to
departments a
set due dates
Ongoing Corrwnunication
AM
', I►1
Compile aid analyse
data collection MAXIMUS MAXIMUS lean
material provided by Consultants prepare reviews ciaims for
the departments clairns accuraclYFquality
Ongoing Communication
sco '
City signs claims and MAXIMUShand Recommended
rettimstoMAXiMUS delivers claims to the process
State controller's improvements
Office
Followup on data
collection progress
and answer any
questions
iti �^`I1
Edit as necessary
and submit final
dalmsto SB 90
Coordinator
MAXIMUS provides
audit assistance if
necessary
Exhibit 3.1-1: MAXIMUS Mandate Cost Reimbursement Workflow. We provide a
scope of services to support your mandate cost reimbursement needs.
3.3 COLLECT FINANCIAL DATA
MAXIWS will obtain from the City all financial data required to complete the
claims. Below are some of the documents to be requested from the City:
■ Annual Budgets
■ Departmental Expenditure Reports
■ Salary Reports
s Cost Allocation Plans (when available)
■ Service Invoices
PROPRIETARY 7
City of Vernon
3.4 CONDUCT PROGRAM DATA COLLECTION INTERVIEWS
A team of experienced, mandate cost reimbursement consultants will work with
the City ofVernon to develop processes and procedures necessary to gather the
data required for each claim. Our MAXIMUS consultants will provide the
training, coordination, monitoring, and follow-up to ensure the necessary data
supporting the various claims is obtained.
3.5 PREPARE DRAFT CLAIMS FOR REVIEW AND
APPROVAL, AND SUBMIT FINAL CLAIMS
Once the data is compiled, MAXIMUS will begin to prepare the state mandate
cost claims. Each claim requires the documentation and validation of all costs. In
preparing the claims, MAXIMUS staff will update the City ofVernon on any
problems or issues it identifies. Once the claims are prepared, they will be
presented to the City ofVernon for review and approval. Signed claims, along
with a Declaration of Service, will be delivered to the State Controller's Office
by MAXIMUS. Upon submission of the claims to the State Controller, the City
will be provided a copy of each claim filed, which includes the indirect cost
report (ICRPs) and other attachments as required by the State.
3.6 ORGANIZE WORK PAPERS AND MAKE
RECOMMENDATIONS
Following each claiming cycle, MAXIMUS will update the City ofVernon on the
results of the claiming effort, provide copies of all filed claims, and organize the
work papers agreed upon by the City. In addition, MAXIMUS will provide the
City ofVernon with any recommendations for improving the documentation or
other matters related to the preparation of the state mandate claims.
3.7 PREPARATION FOR NEW TEST CLAIMS
MAXIMUS will provide the City ofVernon with the necessary research and
assistance in preparing and initiating the data collection process for newly
eligible programs that have been approved by the Commission on State Mandates
during the contract period. During the initial planning process, MAXIMUS will
develop a clear understanding of how the City ofVernon would like to complete
this task and make recommendations on alternatives to ensure maximum
reimbursement of the newly eligible programs.
3.8 ASSISTANCE WITH DESK REVIEWS AND STATE AUDITS
MAXIMUS provides MAXIMUS will work closely with the City ofVemon to provide a response to
assistance to desk the State Controller, should there be an issue with one of the mandate
reviews and/or audits reimbursement claims prepared by MAXIMUS on behalf of the City.
for claims MAXIMUS MAXIMUS has extensive experience working with the State Controller's Office
has prepared. in identifying processes that will yield the most equitable and reasonable method
for resolving disputes.
3.9 PROVIDE A PROVEN QUALITY ASSURANCE PROGRAM
MAXIMUS will work with the City ofVernon to develop a comprehensive
quality assurance model. This model allows us to conduct: (1) processes to
PROPRIETARY 8
City of Vernon
identify individual staff, which may require first time or "refresher training" and
(2) interviews with a sample of City staff to assess the effectiveness of the
current processes, provide reference materials, and provide feedback regarding
the types of issues that staff are experiencing.
MAXMWS will use the information gathered from the above activities to
identify claiming process improvements and recommendations such as additional
training or procedural modifications.
Our comprehensive approach and tailored work plan provides the City ofVernon
with a cost reimbursement methodology that maximizes the potential for
recoveries. Our flexible approach can be further refined during our project
planning efforts at the commencement of this project. We likewise understand
that there may be more than one best approach to accomplishing the various
activities. MAXIMUS will seek advice and recommendations with the City
ofVernon's mandate cost coordinator in all aspects of the work.
4. OUR PROPOSED MAXIMUS TEAM
The breadth and depth of our proposed MAXIMUS mandate cost reimbursement
team provides the City with the most qualified and experienced consultants
available to ensure the accuracy, completeness, and timeliness of all work.
Critical to the success of any mandate claiming process is a dedicated team of
seasoned professionals with the right experience to achieve the desired benefits
It is difficult to
and results — people who do not have to learn through experimentation on the job
imagine another
and who have worked together on similar engagements to achieve sustainable
team as qualdlled as
results. MAXIMUS is committed to providing experienced, qualified staff to
ours n terms ti
offering collective
ensure the success of this project. Our proposed team has extensive state mandate
P J p p
industry subject
cost reimbursement experience, including data collection methods, training and
matter expertise,
technical assistance, process improvement, claiming preparation and filing, and
directly comparable
quality assurance (QA) of the claims.
project experience,
on -point legal
This section presents our proposed project team. We are confident that the City
acumen, and specific
ofVernon will conclude that MAXIMUS offers the best team to prepare and file
process
improvement and
its state mandate cost reimbursement claims. Our team of highly responsive,
technical analysis
experienced, and exceptionally trained consultants work hard to ensure the
skills.
accuracy, completeness, appropriateness, and timeliness of our work.
4.1 PROPOSED PROJECT TEAM
The team that MAXI1v1US has assembled is uniquely qualified to successfully
complete the comprehensive scope of services in this proposal. It is difficult to
imagine that any other firm can provide a team of professionals as qualified as
ours in terms of the program subject matter expertise, directly comparable project
experience, and claiming process improvement and technical assistance skills
that we offer.
Our project team is organized under the direction of the Project Manager and an
experienced Consultant, as shown in Exhibit 4.1-1. The MAXIMUS team
includes the support of a highly skilled claiming assistance staff, our legal staff,
several indirect cost specialists, and an SB 90 Executive Director. Our Legal
PROPRIETARY 9
City of Vernon
Staff, dedicated to state mandate issues, provides assistance with legislative
interpretation, test claims, incorrect reductions, and audits. The team also
includes our SB 90 Executive Director who provides extensive experience in all
facets of local government state mandate programs.
Exhibit 4.1-1: MAXIMUS Proposed Project Team. our project team is organized under
the direction of the Project Manager and an experienced Consultant.
4.2 KEY PROJECT ROLES AND RESPONSIBILITIES
Our project organization is based on the scope of services specified in this
proposal. As seen in Exhibit 4.1-1, by defining our project team to the specific
needs of the City, we offer specialized personnel who have the applicable
experience necessary to meet your specific needs.
Project Manager.• Steve Oppenheim
Mr. Oppenheim is a Sr. Manager from our Sacramento office and will be
responsible for ensuring the quality and timeliness of the project. His
responsibility is to provide all necessary resources to make sure the project is
successful. If needed, he will assist in the orientation and training sessions and
support any desk reviews or field audits that may occur.
Lead Consultant: Steve Oppenheim
Steve Oppenheim is a Sr. Manager from our Sacramento office and will oversee
the daily work of the project team and ensure that project implementation occurs
on schedule and in accordance with all project requirements. The Lead
Consultant has responsibility for coordinating the collection of all applicable data
from the City, providing regular client communication, conducting on -site
interviews, and preparing the claims. Steve Oppenheim has direct experience in
designing, developing, implementing, and managing local agency -mandated cost
projects. In addition, Steve Oppenheim will maintain a high quality of client
service, technical performance, and commitment to the project.
PROPRIETARY 10
City of Vernon
SB 90 Executive Director. • Allan Burdick
Mr. Burdick has exceptional experience working with local government state
mandate programs. He is valued and looked upon by many in the state mandate
cost community as the expert source of information on state mandate cost issues.
Mr. Burdick has been involved in the state mandate cost practice since its
inception over twenty-five years ago. Mr. Burdick will serve as a general
mandate specialist, with a special emphasis on new or upcoming mandates for
Steve Oppenheim.
Legal Staff Juliana Gmur
Our dedicated attorney is available to assist the Lead Consultant in reviewing any
legal claiming interpretation issues and, if necessary, defending the claims during
desk reviews or field audits. Ms. Gmur is the Chief Legal Counsel for our
Mandate Cost Consulting Practice. She has 12 years of legal experience, with the
last four years specializing in the state mandate arena.
Claiming Assistance Staff
To assist the Lead Consultant, we have a number of experienced state mandate
- cost consultants. The staff will assist the Lead Consultant in the preparation and
filing of mandate costs claims.
f
Indirect Cost OMB A-87 Specialist Manfred Endres
MAXIMUS is recognized nationally as the leader in governmental indirect cost
consulting. With the State raising questions related to the eligibility and claiming
of indirect costs, it is more important than ever to have the expertise of senior,
OMB A-87, indirect cost specialists. Mr. Endres has been involved in preparing
A-87 indirect cost programs for over 18 years, including negotiating issues on
behalf of the State and local governments with the Federal A-87 managers
responsible for advising the State of California on how to interpret A-87
questions.
5. PROFESSIONAL FEES
MAXIMUS provides the most comprehensive SB 90 service at a very competitive
price. Given our resources and our consultant expertise, what we offer makes
MAXIMUS the best value for the client's investment.
This section outlines our fee structure and method of payment offered to the City
ofVernon. Likewise, in order to better serve the City, MAXIMUS is offering a
two-year option agreement.
5.1 FIXED FEE
We propose to prepare and file the eligible fiscal year 2006-2007 actual cost
reimbursement claims and eligible estimated 2007-2008 reimbursement claims
for a fixed fee of three thousand five hundred dollars ($3,500.00). This fee is
inclusive of all professional fees and expenses.
PROPRIETARY 1 I
City of Vernon
5.2 TWO-YEAR OPTION
With a number of new claims forthcoming, the number of test claims waiting to
be heard, and several new anticipated test claim filings, the potential for
reimbursement is increasing. For the City's benefit and convenience, we are
offering a two-year service option. By choosing this option, we believe the City
will benefit from our price offering. The two-year option is as follows:
Fiscal Work Actual Cost Estimated Total Fee
Year Claims Claims
2007-2008 2006-2007 2007-2008 $3,500.00
2008-2009 2007-2008 2008-2009 $3,650.00
5.3 METHOD OF PAYMENT
We propose the total fee to be invoiced in three installments, as follows:
■ Forty percent (40%) on September 30, 2007
■ Forty percent (40%) on December 31, 2007
■ Twenty percent (20%) on May 31, 2008
We are happy to discuss and determine reasonable alternatives should the City
desire an alternative arrangement.
6. ASSUMPTIONS
The scope of work discussed in this proposal assumes the following:
The collection of data and training will be accomplished by providing up to two
(2) visits to the City, determined appropriate by the City mandate cost
coordinator.
■ The scope of work discussed in this proposal includes 4 hours of assistance
with State Controller questions, State Controller desk audits, City claiming
process analysis, and State Controller audit assistance. In the event of a desk
review or field audit, we will provide this assistance during the fiscal year.
Assistance may include, but is not limited to, answering State Controller
questions, retrieving documentation, and participating in State Controller
meeting(s).
■ The scope of work discussed in this proposal includes data collection and
processing for up to four (4) new mandate programs for which claiming
instructions are issued by the State Controller's Office prior to June 30, 2008.
■ The scope of work discussed in this proposal assumes the City will provide
MAXIMUS with accurate and complete data for all annual claims at least 30
days prior to the State Controller's deadline.
PROPRIETARY 12
City of Vernon
APPENDIX A
Annual Claims
Annual state mandated cost reimbursement claims are those existing claims
which are included in the State Controller's annual claiming instructions. These
claims are to be issued in the fall of 2007, and are due no later than January 15,
2008. In addition, these annual claims include those claims listed in the current
FY 2006-2007 State Budget and any other first-time claims that will be, or have
been, fled for the first time during this fiscal year. Exhibit 5.1-1: Eligible State
Mandated Programs contains a comprehensive listing of these programs.
Actual Fiscal Year 2006-2007 Eligible State Mandated Programs
Administrative License Suspension
Brendon Maguire Act
I Domestic Violence Arrest Policies & Procedures I
DNA Database
False FtepQrt of Po'l Mit ttduot
Firefighter's Cancer Presumption
F1e�lth':Bapa'f� pr��p>�� C���8� Irlrehters
Peace Officer's Cancer Presumption
PeaWofficers.Personnel Rei ids Uhfour d,l;ompiaints a d Discovery
Peace Officers' Procedural Bill of Rights
Photogtephic accord of, Evidence
Rape Victim Counseling Center Notices
Stolen Vehicle Notifrcafian
Threats Against Peace Officers
"Indicates new programs approved in 2006-2007 and to be filed by June 30, 2008.
Exhibit 5.1-1: Actual Fiscal Year 2006-2007 Eligible State Mandated Programs.
Comprehensive listing of annual state mandated cost reimbursement claims.
PROPRIETARY 13
SUPPORTING
DOCUMENTS
4
RISK MANAGEMENT OFFICE
INTER -DEPARTMENT MEMORANDUM
DATE: June 26, 2007
TO: Nelly Giron
City Clerk
FROM: Willard G. Yamaguchi /
Chief Deputy City Attorney/Risk Manager o f
RE: Maximus, Inc.
Please be advised that the above referenced has provided
acceptable insurance coverage.
Attached for your retention are original insurance certificates
and related policies, declarations and/or endorsements for the
above -referenced insured that were issued by:
• Hartford Fire Insurance Company (General Liability and
Automobile Liability)
• Hartford Casualty Insurance Company (Workers Compensation)
• American International Specialty Lines (Professional
Liability)
This concerns Resolution No. 9327, Agreement File No. 07-055.
WY/kr
cc: Lewis Pozzebon
ATE
/'>d4/.�f> V W ,�,` \rIA 1'R �1 L' !W D31107 /bDIYY) '.
_. 05/31I07
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
MARSH USA INC. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
SUITE 400 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
1255 23RD STREET, N.W. ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
WASHINGTON, DC 20037 COMPANIES AFFORDING COVERAGE
Attn: SHARON HENNING - T-202-263-7600
COMPANY
500625--GAUW-07-08 A HARTFORD FIRE INSURANCE COMPANY
INSURED
COMPANY
MAXIMUS, INC. AND ALL SUBSIDIARIES
B TWIN CITY FIRE INSURANCE COMPANY
11419 SUNSET HILLS ROAD
RESTON, VA 20190
COMPANY
C HARTFORD CASUALTY INSURANCE COMPANY
COMPANY
D
COVERAGES fihls cert(fitsate supersedes.atid)Opiaces'brly Ylouslyi sued c reate: 1d t
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
CO
TYPE OF INSURANCE
POLICY NUMBER
POLICY EFFECTIVE
DATE (MM/DDIYY)
POLICY EXPIRATION
DATE (MMIDDIYY)
LIMITS
GENERAL
LIABILITY
GENERAL AGGREGATE
$ 2,000,000
PRODUCTS, COMP/OP AGG
$ 2,000,000
A
X
COMMERCIAL GENERAL LIABILITY
1 O UEN TE5891 05/01/07
05/01/08
CLAIMS MADE I^ I OCCUR
PERSONAL &ADV INJURY
$ 1,000,000
EACH OCCURRENCE
$ 1,000,000
OWNER'S & CONTRACTOR'S PROT
FIRE DAMAGE (Any one fire)
$ 300,000
MED EXP one on
$ 10,000
AUTOMOBILE
LIABILITY
COMBINED SINGLE LIMIT
$ 1,000,000
A
X
ANY AUTO
10 UUN TE6206
05/01/07
05/01/08
BODILY INJURY
(Per person)
$
ALL OW NED AUTOS
SCHEDULED AUTOS
BODILY INJURY
(PeraccidenQ
$
HIRED AUTOS .
NON -OWNED AUTOS
PROPERTY DAMAGE
$
GARAGE LIABILITY
AUTO ONLY - EA ACCIDENT
$
OTHER THAN AUTO ONLY:
_
ANY AUTO
EACH ACCIDENT
$
AGGREGATE
$
EXCESS LIABILITY
EACH OCCURRENCE
$
AGGREGATE
$
UMBRELLA FORM
$
OTHER THAN UMBRELLA FORM
WORKERS COMPENSATION AND
EMPLOYERS' LIABILITY
X TORY TA S ER
EACH ACCIDENT
$ 1,000,000
B
10WBRMF5811 (WI)
05/01/07
05/01/08
C
THE PROPRIETOR/ X INCL
PARTNERS/EXECUTIVE
IOWNMF5810(AIDS)
05/01/07
05/01/08
DISEASE -POLICY LIMIT
$ 1,000,000
DISEASE - EACH EMPLOYEE
$ 1,000,000
OFFICERS ARE: EXCL
DESCRIPTION OF OPERATIONS/LOCATIONSIVEHICLESISPECIAL ITEMS
THE CITY OF VERNON IS INCLUDED AS AN ADDITIONAL INSURED WITH REGARD TO GENERAL LIABILITY AS REQUIRED BY CONTRACT WITH THE
NAMED INSURED REGARDING SB 90 MANDATE CLAIMING.
CER7IPIGATE HOt,DER CLE-000455582-16 CANC[LLATIOf�:':
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE INSURANCE COMPANY WILL ENDEAVOR TO MAIL
CITY OF VERNON 30 ___ DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,
�
4305 SANTA FE AVEUE ---
VERNON, CA 90058 BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF
ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES.
AUTHORIZED REPRESENTATIVE +..
Timothy M. Sasser
ACORD 2S (11(g5) 0 ACORD:CORPORATION 1988
x, ) hbu
VV i T y ..
ACORD ��
7a
a sy n r r! t'<< DATE(MM DD YYYY)
'�""I" � 4 �y'� r'�� 5 .Y y. �y ii'� ]
z,j; 21 2007
PRODUCER
Aon Risk Services ,Inc. of washington, D.E./ Hunti
200 East Randolph
Chicago IL 60601 USA
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY
AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE
COVERAGE AFFORDED BY THE POLICIES BELOW.
INSURERS AFFORDING COVERAGE
NAIC #
PHONE- 866 283-7122 FAX- 847 953-5390
INSURED
MAXIMUS, Inc.
11419 Sunset Hills Road
Reston VA 20190 USA
INSURER A. American International Specialty Lines
26883
40
INSURERS:
INSURERC:
-'
INSURER D:
INSURER B:��
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY
PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.
AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
ADDILPOLICYEFFEC77
IN5R
TYPE OF INSURANCE
POLICY NUMBER
DATE(MMIDDIYY)
POWCYEXPIRATION
DATE(MMU)MYY)
LIMITS
ERAL LIABILITY
EACH OCCURRENCE
DAMAGE TO RENTED
COMMERCIAL GENERAL LIABILITY
CLAIMS MADE � OCCUR
PREMISES (Ea ocwrenoe)
,ry one person
GENL AGGREGATE LIMIT APPLIES PER:
09
oN�,jp
_ N
m
tv
PERSONAL At ADV INJURY
GENERAL AGGREGATE
PRODUCTS - COMP/OP AGO
❑ POLICY ❑ PRO- LOC
JECT
n
to
AUTOMOBILE LIABIIITY
ANY AUTO
-
COMBINED SINGLE LIMIT
(Ea accident)
..
Z
ALL OWNED AUTOS
w
�N
BODILY INJURY
SCHEDULED AUTOS
( Per person)
HIRED AUTOS
NON OWNED AUTOS
V
BODILY INJURY
(Per accident)
PROPERTY DAMAGE
(Per accident)
GARAGE LIABILITY
AUTO ONLY - EA ACCIDENT
ANY AUTO
OTHHRTHAN EA ACC
AUTOONLY:
AGCi
EXCESS /UMBRELLA LIABILITY
EACH OCCURRENCE
❑ OCCUR ❑ CLAIMS MADE
AGGREGATE
HDEDUCTIBLE
RETENTION
WC STATU- OTH-
WORKERS COMPENSATION AND
EMPLOYERS' LIABILITY
E.L. EACH ACCIDENT
ANY PROPRIETOR / PARTNER / EXECUTIVE
OFFICER/MEMBER EXCLUDED? E.L. DISEAS&EA EMPLOYEE
II'yes, describe under SPECIAL PROVISIONS E.L. DISEASE -POLICY LIMIT
=
below
A OTHER 007419754 0 /01/07 2,000,000
Professional Liability
Prof Liability
DESCRIPTION OF OPERATIONS/LOCAITONSNEERCLES/EXCLUSIONS ADDED BY ENDORSEMENTBPECIAL PROVISIONS
RE: Nicole Koehler. State Mandated Cost Claims.
i
g:#
Cityy of Vernon SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORP THE EXPIRATION
4305 Santa Fe Avenue DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL!
.� =
vernon CA 90058 USA 30 DAYSWRIIT NOTICETOTHECBRTIFICATEHOLDERNAMEDTOTHELEFT,
BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY
OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES.
rLJ
AUTHORIZED REPRESENTATIVE A* M_ - / S lox, '7 '_ .,
.,r., ,.
EXT
LIABILITY INSURANCE COVERAGE
POLICY PERIOD:May 1, 2007 - May 1, 2008
EFFECTIVE DATE:May 1, 2007
POLICY NUMBER: 10 UUN TE5891
INSURED:MAXIMUS, INC. AND ALL SUBSIDIARIES
NAME OF CQMPANY:Hartford Fire Insurance Company
DATE ISSUED:May 1, 2007
Coverage is provided as follows by the Commercial General Liability form HG 00 0106 05:
General Liability
Under Who Is insured, the following provision Is contained:
Who Is Insured
Any Other Party Any person or organization when required by written contractor agreement, but only with respect liability for bodily injuryry, property damage or
personal and advertising injury caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your befiaff.
1. In the performance of your ongoing operations;
2.In connection with your premises owned by or rented to you; or
3.In connection with your work" and included in within the "products -completed operations hazard". But only if
a.The written contract or agreement requires you to provide such coverage to such additional insured; and
b.This Coverage provides coverage for "bodily Injury or "property damage" within the "products -completed operations hazard".
Designated Other Party
The City of Vernon
All other terms and conditions remain applicable per Hartford form HG 00 0106 05
Authorized Representative__ _
4305 SANTA FE AVEUE
VERNON, CA 90058
MARSH USA INC. BY
Timothy M. Sasser
However, no person or organization is an insured with
respect to:
a. "Bodily injury" to a co -"employee" of the person
operating the watercraft: or
b, "Prooerty darriage" to property owned by, rented to,
in the charge of or occupied by you or the employer
of any person when is an inst red under this
provision.
G The following are also an insured when you have
,agreed. in writing, in a contract or agreement that
`another person or organization be added as an
additional insured on your policy, provided the injury or
damage occurs subsequent to the execution of the
contract or agreement.
However;, no such person or organization Is an insured
under this provision if such person or organization is
included as an insured by an endorsement issued by
us and made a part of this Coverage part.
a. Any person or organization (referred to below as
vendor), but anty with respect to "bodily injury" or
",property damage" .arising out of "your products"
which are'distributed or sold in the regular course of
the vendor's business, subject to the fodowring
additional exclusions:
(1) The insurance afforded the vendor does not
apply to:
(a) "Bodily injun/' or "property damage" for which
the vendor is obligated to pay damages by
reason of the: assumption of liability in a
contract or agreement. This exclusion does
not apply to liability for damages thetthe
vendor would have in the absence or the
contractor agreeniont,
(b) Any exotess warranty unauthorized by you. -
(a) Any physical or chemical change on the
product made intentionally by the vendor;
(d) Repackag€ng, unless unpacked solely for the
purpose of lnspe on, demonstration,
testing, or the substitution of parts under
instructions from the manufacturer, anti then
repackaged in the original container;
(a) Any faiiure to make such inspections,
adjustmOMS, tests or servicing as the vendor
has agreed to make or normally undertakes
to make in the usual course of busiriess: in
connection withh the distribution or stile of the
prodUCts
(f) Derionstration, instatl attort, servicing or
repair operations. except such operations
performed at the vendor's premises in
connection .with tiae sale or the prodtart;
Rage 10 of 16
{g) Products which, after distribution or sale by
you, nave been labeled or reiaaeled or used
as a container, part or ingredient of any other
thing or substance by or for the vendor;
(2) This insurance :does not apply to any insured
person or organization, rron) whom you have
acquired such products, or any ingredient, {dart
or container, entering into, accompanying or
containing such products.
b. ,Any person or organization from whorri you tease
equipment; but only with respect to their liability
arising out of the maintenance, operation or use by
you of equipment leased to you by such person or
organization. A parson's or organi tion"s status as
an insured under this paragraph ends when their
contract or agreement with you for such leased
equipment ends.
With respect to the insurAnco afforded these
additional insureds, the foltowiaq additional
exclusions apply:
I'his instaronce does not apply:
1. To any "occurrence" which takes place after this
equipment lease expires;
2. To "bodily injury" or "property damage' ansing
out of tyre sale negligence of such person or
organization,
o. Any person or organization from whom you lease
land or premises, but only with respect to liability
arising out of the ownership, maintenance or use of
that cart of the land or premises leased to you,
With respect to the insurance afforded these
additional insureds the following additional
exclusions apply-.
This insutance does not apply to:
1. Any "occurrence" which takes place after yvu
cease to lease that laced:
2., Structural alterations. new Construction or
demolition operations; performed by or on behalf
of such person or organization..
d. Any architect, engineer, or surveyor, but only with
respect to liability arising out of Nyour premises or
ongoing operations portormeci by you or on your
behalf;
With respect to the insurance afforded these
additional in-wreds, the following additional
exclusions Apply:
This insurance does not apply to "bodily innjury,;
"property damage!" or "personal and advertis nr
injury" arising out of the rendering of rjr the failure to
render any professional services by or for yoo,
including'
1. The preparing, approving, or failing to prepare or
approve, raps, shop drawings, opinions,,
reports, surveys, field orders, change orders or
drawings and specifications and.
2. Supervisory. snspechor's, archilectusal or
engineering activities,
HG00011Q01
e. Any other person or organization who is not an
insured under Paragraphs a, through d. above, but
only with respect to your operations. "your work" or
facilities owned or used by you.
No person or organization is an insured with respect to the
conduct of any current or past partnership, joint venture or
firnited liability company that is not. shown as a Named
Insured in the Declarations,
SECTION III — LIMITS OF INSURANCE
1. The Urnits of Insurance shown in the Declarations and
the rules below fix the most we A -ill pay regardless of
the number of:
a, Insureds;
b. Claims made or "suits" brought; or
c, Persons or organizations making claims or bringing
"suits".
1, The Generai Aggregate Limit is the most we will pay for
the sum of:
a, Medicat.expenses under Coverage C;
b, Damages tinder Coverage A, except darn2gais
because, of "bodily injury" or "property darnage"
Included in the "products-ccimpleted operations
hazard"; and
c. Damages under Coverage B,
The Products -Completed Operations Aggregate Limit
is the most we will pay under Coverage A for damage5
because of "bodily injury" and "property damage"
included in the "products —completed operations
hazard"
Q. SUbject to 2. abcyve, the Personal and Advertising
Inji-IFY Limit is the most we will pay under Coverage 8
for the sum of all damages because of all perso;ja�
and advertising injury" sustained by any one person or
organization,
5. Subloct to 2. or 3. above, whichever applies, t" Each
Occurrence Limit is the most we W0 pay for the sum of:
a. Damages tinder Coverage A; and
lb. Medical expenses under Coverage C
because of all "bodily injury" and "property damage"
afisir4j otit of any one "accurrence"
6. Subject to S. abnve,, the Damage To Premise's Rented
To You Limit is the most we will pay under Coverage A
for damages becao*e of 'property damage" to any one
Premises. while rented to you, or in the case of
damage by fire, fiWitning or explosion, while ;rented to
you or temporarily ci(;cupied by you with permission of
the owner.
In the case of darnage by fire, lightning or exrsiosion,
the Damage to Premises 9ent.ed To YOU Limit applies
to all damage proximately caused by the saine event,
whelhe,r such diimage resulis frorri fire, ligritning or
explosion or any combination of these
7. Subject to 5. above, the Medical Expense Limit is the
most we will pay under Coverage C for all medical
expenses because of "bodily injury" sustained by any
one person,
The Limits of Insurance of this Coverage Part apply
separately to each consecutive annual period and to any
remaining period of less than 12 months, starting with the
beginning of the policy period shown in the Declarations.
unless the pohcy period is extended after issuance for an
additional period of less than 12 months. In that case, the
additional period will bedeemed part of the last preceding
period for purposes of determining the Limits of Insurance,
SECTION IV —COMMERCIAL GENERAL LIABILITY
CONDITIONS
1. Bankruptcy
Bankruptcy or insolvency of the insured or of the
Insured's es, late will trot relieve us of rAir o4tiligalrons
under this Coverage Part.
2. Duties In The Event Of Occurrence, Offense, Claim
Or Suit
a. You must see to it that we are notified as soot) as
practicable of an "occurrence' or an offorise which
may result in a claim.
(1) To the extent possible, notice should include.
(a) How, when and where the "occurrence" or
ofrense took plate;
(b) The names and addresses of any injured
,Persons and witnesses*; and
(c) The nature and location of any injury or
damage arising out of the "occurrence" or
offense-
(2) This Condition applies only wnen such
,,occurrence" or offense is known to:
(1) You, if you ace an individual:
(2) A partner, if you are a partnership;
(3) A manager, if you are a limited liability
company,
(4) An "exerAitive officer" or insurance manager,
if you area corporation: or
(6) Any trustee, if you are a trust.
b. If a claim is made or "suit" is brought against any
insured, you must:
(I) I rnmediately record the specifics of the claim or
"'suit`' and the date resolved: and
(2) Notify us as soon as practicable.
Ynu must see to it that we. receive written notice of
the claim or "'suit" as soon as j,-)rar%cRbIe
But this condilion will not be considered breached
unipai the bronol'i riot irs after such claim or "still"
is known io anyone listed in 2.a.(2) abqvn.
HG 00 01 10 01 Pagel 1 of 16
I
COMMERCIAL GENERAL LIABILITY
COVERAGE PART - DECLARATIONS
POLICY NUMBER* 10 UEN TE6891 KI
This COMMERCIAL GENERAL LIABILITY COVERAGE PART consists of:
A. This Declarations-
B. Commercial General Liability Schedule:
C, Commercial General Liabilily Coverage Form; and
D, Any Endorsements issued to be a port of this Coverage Part and listed below,
LIMITS OF INSURANCE
The Limits of trisorance, subject to all the terms of this Policy that apply, are:
Each Occurrence Limit $1,000,000
Damage to Premises Rented to You Limit. Any One Promises $ 300,000
Medical Expense Limit - Any One Person $ 10,000
Personal and Advorlising Injury Limit $ 1,000,000
General Aqqreqa.te Limit, $2,000,000
(other than Produrts-Completed Operatioris)
Products -Completed Operations Aggregate Limit $2,000,000
ADVANCE PREMIUM' INCWDED
AUDIT PERIOD. 4
Except in this Declarations, v,,fien -,%,e use the word "Declarations" in this Coverage Part, we mean this
"Declarations" or the "Common Policy Declarations,"
Form Numbers of Coverage Forms, Endorsements and Schedules that are part of this Coverage Part.:
HC7001 1001 (" GO062 1202 CG2504 0397 HC0088 1001 HC2370 0 106
HG0001 1001 HG2102 0204 HG01 79 0204 H01210 1185 CG2026 1165
IH1200 1185
Form HC 0010 07 98
Best's Rating Center - Company Information for Hartford Fire Insurance Company
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Hartford Fire Insurance Company
(a member of Hartford_Insurance Group)
A.M.Best M 02231 NAIL M 19682 FEIN M 060383750
Address: Hartford Plaza
Hartford, CT 06115
Best's Ratings
Phone: 860-647-5000
Fax: 860-547-6343
Web: www.thehartford.com
Financial Strength Ratings View Definitions
Rating: A+ (Superior)
Affiliation Code: p (Pooled)
Financial Size Category: XV ($2 billion or more)
Outlook: Stable
Action: Affirmed
Effective Date: June 28, 2006
X Denotes Under Review Best's RaAM
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Assigned to companies that
have, in our opinion, a supenor
ability to meet their ongoing
obligations to policyholders.
Issuer Credit Ratings View Definitio
Long-Term:aa-
Outlook: Stable
Action: Affirmed
Date: June 28, 2006
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Data Status: 2007 Best's Statement File - P/C; US. Contains data compiled as of 5/31/2007
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Bests Rating Center - Company Information for American Internat Specialty Lines Ins Co Page I of 2
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American Internat Specialty Lines Ins Co
(a member of American In e— a ilor aI - rouoJnQ)
A.MSest #: 03635 NAIC #: 26883 FEIN #: 020309086
Address: 70 Pine Street Phone: 212-770-7000
New York, NY 10270 Web: www.aig.com
Best's Ratings
Financial Strength Ratings View Definitions
Rating: A+ (Superior)
Affiliation Code: g (Group)
Financial Size Category: XV ($2 Billion or greater)
Outlook: Stable
Action: Affirmed
Effective Date: June 13, 2007
* Denotes Under Review Best's Ratings
Assigned to companies that
have, in our opinion, a superior
ability to meet their ongoing K
obligations to policyholders.
Issuer Credit Ratings View Definitio
Long-Term:aa-
Outlook: Stable
Action: Affirmed
Date: June 13, 2007
Reports and News
Visit our NewsRoom for the latest news and press releases for this company and its A.M. Best Grou f
Best's Comaanyt Repo - includes Best's Financial Strength Rating and rationale along witl
! analytical commentary, detailed business overview and key financial data.
t' Report Revision Date: 06/13/2007 (represents the latest significant change).
Historical Reports are available in Best's Company Report Archive.
Best's Executive Summary Reports (Financial Overview) - available in three versions, th,
(mil > style reports feature balance sheet, income statement, key financial performance tests incluc
liquidity and reserve analysis.
Data Status: 2007 Best's Statement File - P/C, US. Contains data compiled as of 6/6/2007
Checked).
• Sin"I —Company - five years of financial data specifically on this company.
• Comparison - side -by -side financial analysis of this company with a peer group of up to
companies you select.
• Composite - evaluate this company's financials against a peer group composite. Report
average and total composite of your selected peer group.
Note: Adobe Reader is required to view the reports listed above. This software is available ft
Sy terns Inc. An Excel export option is also available once the report has been opened usinc
Beefs Key Rating Guide Presentation Report - includes Besrs Financial Strength Rating
as provided in Best's Key Rating Guide products.
Data Status: 2006 Financial Data (duality Cross Checked).
Financial and Analytical Products
Best's Property/Casualty Center - Premium Data & Reports
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- - . - --- - - -- - - . - . n 1 1. I I1 n /^^AP7
4305 Santa Fe Avenue, Vernon, California 90058
Telephone (323) 583-8811
July 2, 2007
Maximus, Inc.
Attn: Ferlyn Junio, Director
4320 Auburn Boulevard, Suite 2000
Sacramento, CA 95841
Re: Agreement for Professional Consulting Services
Dear Ms. Junio:
The insurance requirements have been met. Transmitted herewith is a
fully executed agreement approved by City Council on May 21, 2007,
through Resolution No. 9327.
If you have any questions regarding this matter, please call Mr. Lewis
Pozzebon at 323/583-8811 ext. 229.
Very truly yours,
N AyGin
City Clerk
NG:dr
CC: Lewis Pozzebon
Dolores Jaunzemis
Resolution No. 9327
Agreement File No. 07-055
E-)(c(usively Industrid
lipE
4305 Santa Fe Avenue, Vernon, California 90058
Telephone (323) 583-8811
May 24, 2007
Maximus, Inc.
Attn: Ferlyn Junio, Director
4320 Auburn Blvd., Suite 2000
Sacramento, CA 95841
Re: Professional Consulting Services Agreement
Dear Mr. Junio:
In accordance with Section 16 of the above -referenced agreement, you
are to furnish the City with proof of insurance as set forth.
Please submit your insurance documents to Willard Yamaguchi, Risk
Manager, for review and approval. Upon approval of said
documentation, this office will forward to you a fully executed
duplicate original agreement.
If you have any questions regarding this matter, please contact Mr.
Willard Yamaguchi at 323/583-8811 ext. 175.
V7r^v truly yours,
el G
City C 1 erk
NG : dr `
cc: Willard Yamaguchi
Lewis Pozzebon !
Karina Rueda
Resolution No. 9327
Agreement File No. 07-055
F (CCusively Industi iaC