Resolution No. 94651
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RESOLUTION NO. 9465
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND AUTHORIZING THE EXECUTION OF
AN AMENDMENT NO. ONE TO AGREEMENT BY AND BETWEEN
THE CITY OF VERNON AND TYLER TECHNOLOGIES, INC.
(EDEN DIVISION)
WHEREAS, on May 24, 2006, the City Council of the City of
(Vernon adopted Resolution No. 9046 approving and authorizing the
execution of an Agreement (the "Agreement") with Tyler Technologies,
Inc., Eden Division ("Tyler") for a financial software system for
city-wide use which included financial, customer information and
1personnel modules of its Eden Software-InForum Gold with support and
an option to purchase the payroll, inventory and citizens services
modules to expand the system at a later date ("Financial Software
System"); and
WHEREAS, by memo dated October 16, 2007, the Director of
Finance has recommended the purchase of the payroll module to handle
additional reporting and updating capability to the Financial Software
System; and
WHEREAS, the City and Tyler desire to amend Exhibit 1,
Investment Summary, of the Agreement to provide for the licensing,
training, conversion, travel and maintenance fees for the payroll
module which will expand the Financial Software System under the same
terms and conditions of the Agreement; and
WHEREAS, on October 23, 2007, the Finance Committee Section
of the City Council recommended the purchase of the Eden Payroll
Module from Tyler at an approximate cost of $80,860.00, subject to the
preparation of an amendment.
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NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE:
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
and correct.
SECTION 2: The City Council of the City of Vernon hereby
approves the Amendment No. One to Agreement with Tyler, in
substantially the same form as the copy which is attached hereto as
Exhibit A and incorporated by reference.
SECTION 3: The City Council of the City of Vernon hereby
authorizes the Mayor or Mayor Pro-Tem to execute said Amendment for,
and on behalf of, the City of Vernon and the City Clerk is hereby
authorized to attest thereto.
SECTION 4: The City Council of the City of Vernon hereby
directs the City Clerk, or her designee, to send one fully executed
Amendment to:
Christina Hendrickson
Tyler Technologies, Eden Division
1100 Oakesdale Avenue SW
Renton, WA 98057
SECTION 5: The City Council of the City of Vernon hereby
authorizes the City Administrator, or his designee, to make whatever
nonsubstantive, administrative and/or text changes, upon advice of
counsel, to the Agreement.
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SECTION 6: The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and
thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this 6th day of November, 2007.
ATTEST:
UELA GIRON, City Clerk
Name: Leonis C. Malburg
Title: Mayor yor r
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STATE OF CALIFORNIA )
ss
COUNTY OF LOS ANGELES )
I, MANUELA GIRON, City Clerk of the City of Vernon, do hereby
certify that the foregoing Resolution, being Resolution No. 9465, was
duly adopted by the City Council of the City of Vernon at an adjourned
regular meeting of the City Council duly held on Tuesday, November 6,
2007, and thereafter was duly signed by the Mayor or Mayor Pro-Tem of
the City of Vernon.
(SEAL)
L'4wa &::tc
MANUELA G ON, City Clerk
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EXHIBIT A
AMENDMENT NO. ONE TO AGREEMENT
This Amendment No. One to Agreement (the "Amendment") executed this 6tn
day of November, 2007, is entered into and executed in duplicate originals, either copy of
which may be considered and used as the original hereof for all purposes, by and between
the City of Vernon ("the City") and Tyler Technologies ("Tyler").
WHEREAS, the City and Tyler are parties to an Agreement dated August 17,
2006, (hereinafter referred to as the "Agreement") under which Tyler provided the City
with a financial software system for city-wide use which included financial, customer
information and personnel modules of its Eden Software-InForum Gold with support and
an option to purchase the payroll, inventory and citizens services modules to expand the
system at a later date; and
WHEREAS, the City and Tyler desire to amend the Agreement to purchase the
payroll module to expand the financial software system; and
WHEREAS, Exhibit 1, Investment Summary, of the Agreement provides for
licensing, training, installation, data conversion, and maintenance fees; and
WHEREAS, Section E, Item 11 of the Agreement provides for amendments and
modifications to the Agreement.
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
1. Exhibit 1, Investment Summary, of the Agreement is hereby amended to
provide for the licensing, training, conversation, travel expenses, and maintenance for a
payroll module to be added to the City's financial software system at a cost of
$80,860.00, plus any applicable taxes. A copy of the September 14, 2007 Exhibit 1 is
attached hereto and made a part hereof.
2. In all other respects, the terms and conditions of the Agreement shall be
renewed in its entirety.
IN WITNESS WHEREOF, the parties have caused this Amendment to be
executed by and through their authorized officers on the date, month and year first
written above.
ATTEST:
MANUELA GIRON, City Clerk
APPROVED AS TO FORM:
JEFF A. HARRISON, City Attorney
W.
I:
City of Vernon
LEONIS C. MALBURG
Mayor
Tyler Technologies, Inc.
Name: Richard E. Peterson, Jr.
Title: President -Large Financial
Division
WE
Name: Michael J. Lyons
Title: Chief Financial Officer -
Large Financial Division
2
Investment Summary EXHIBIT 1
Financial and Administrative
Information Systems Proposal
Prepared for
City of Vernon
Rory Burnett & Martha Valenzuela
Director of Finance & Director of Personnel
4305 Santa Fe Avenue
Vernon, CA 90058
Phone: 323-583-8811 x226
FAX: 909-338-2762
rburnett@ci.vernon.ca.us & mvalenzuela@ci.vernon.ca.us
Prepared By:
Tyler Technologies I EDEN Division
Christina Hendrickson
christina.hendrickson@tylertech.com
Phone: 800-328-0310
September 14, 2007
tylerRenton,
1100 Oakesdale Avenue SW
Customer Name:
Clty of Vernon
WA 98057
Contact:
Rory Burnett & Martha Valenzuela
C1-1K0i.-0c';( E S
christina.hendrickson@tylertech.com
800-328-0310
Date:
Salesperson:
September 14, 2007
Christina Hendrickson
Summary Investment
Summary Investment Annual Maintenance Fees
License Fees
31,800 Software Maintenance 6,360
Training and Conversion 34,000
Premier Project Management 0
Estimated Travel Expenses 8,70@
Estimated Tax
Total Purchase Price 74,500 Total Annual Fees 6,360
For existing EDEN Clients, the fees are billed as follows:
100% of Application Software Licence Fees upon delivery of the software products
100%of the Year 1 Application Software Maintenance Fees are billed upon Initiation (first day of training)
100% of the Third Party Product License Fees/Purchase Price upon delivery of the third party products
- 100% of the Year 1 Third Party Product Maintenance Fees upon delivery of the third party products
Services and associated expenses as provided/incurred.
Payment is due within 30 days of invoice receipt. Quote is subject to existing Contract.
Tyler Technologies 1100 Oakesdale Ave SW; Renton, WA 98057; (800) 328.0310; eden.sales@lylortech.com
ityler*** Customer Price Quotation - Standard Implementation ***
Customer Name; City of Vernon
Concurrent Users: 20
TCw$ Frei (_fit"' u__ Date: September 14. 2007
..... �.....Y....".......,.r-.. 9 _ _ _ .. � ..
Crystal Software Assurance $ =
Disaster Recovery Services (DRS) $
Escrow Service for Source Code $
Support Plus $
OS/DBA O s System and DataBase support)$
All prices except for those marked as 'Estimated' are good for 120 days from the above date. "Estimated' quotes are subject to Immediate change without notice. Tyler
offers software support on items under the 'Eden'_categories. Software support begins upon onset of tralning of the software module. Support and maintenance on all
other items is offered directly by the supplier or manufacturer. All client computers must meet the minimum client hardware and software requirements defined by Tyler.
Sales taxes will be charged to Wash(ngton customers. Estimated costs of Travel and Expenses Includes estimated charges for travel to and from the customer site.
Tyler Technologies; 1100 Oakesdale Ave SW; Renton, WA 98057; (800) 328.0310; eden.sales@toortech.com
*** Estimated Training - Install - Conversion Days ***
Customer Name: City of Vernon
Concurrent Users: 20
Installation, Other
On Site I Training, Off- Data Conv Consulting Total Son
Product Description Trips site prep days Days I Days Days
4.0 1 I I. 4.011
11at II 7.0 11 II 25.011 9.0 1 I 34.
hough quotes for services are provided here as our best estimate of what it will take to properly train your personnel in a'train the trainer' setting, such quotations are
:a guarantee that quoted services will match the skill and requirements of your staff and that additional services might not be needed. For all services quoted here
or will deliver the number of days for the dollars quoted. All additional services beyond those shown In this quotation must first be authorized by the customer and will
provided by Eden Systems at Its then going hourly rate.
r►.
4305 Santa Fe Avenue, Vernon, California 90058
Telephone (323) 583-8811
November 27, 2007
Tyler Technologies, Eden Division
ATTN: Christina Hendrickson
1100 Oakesdale Avenue SW
Renton, WA 98057
Re: Amendment No. One - Financial Software License Agreement
Dear Ms. Hendrickson:
Transmitted herewith is a fully executed amendment as referenced
above, approved by City Council on November 6, 2007, through
Resolution No. 9465.
If you have any questions regarding this matter, please call Ms.
Martha Valenzuela at 323/583-8811 ext. 226.
NG:dr
c: Rory Burnett
Sharon Duckworth
Martha Valenzuela
Resolution No. 9465
Agreement File No. 07-126
Very truly yours,
Nelly Gi o
City Clerk
E ,cfusivefy Industriaf
AMENDMENT NO. ONE TO AGREEMENT
This Amendment No. One to Agreement (the "Amendment") executed this 6tn
day of November, 2007, is entered into and executed in duplicate originals, either copy of
which may be considered and used as the original hereof for all purposes, by and between
the City of Vernon ("the City") and Tyler Technologies ("Tyler").
WHEREAS, the City and Tyler are parties to an Agreement dated August 17,
2006, (hereinafter referred to as the "Agreement") under which Tyler provided the City
with a financial software system for city-wide use which included financial, customer
information and personnel modules of its Eden Software-InForum Gold with support and
an option to purchase the payroll, inventory and citizens services modules to expand the
system at a later date; and
WHEREAS, the City and Tyler desire to amend the Agreement to purchase the
payroll module to expand the financial software system; and
WHEREAS, Exhibit 1, Investment Summary, of the Agreement provides for
licensing, training, installation, data conversion, and maintenance fees; and
WHEREAS, Section E, Item 11 of the Agreement provides for amendments and
modifications to the Agreement.
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
1. Exhibit 1, Investment Summary, of the Agreement is hereby amended to
provide for the licensing, training, conversation, travel expenses, and maintenance for a
payroll module to be added to the City's financial software system at a cost of
$80,860.00, plus any applicable taxes. A copy of the September 14, 2007 Exhibit 1 is
attached hereto and made a part hereof.
2. In all other respects, the terms and conditions of the Agreement shall be
renewed in its entirety.
IN WITNESS WHEREOF, the parties have caused this Amendment to be
executed by and through their authorized officers on the date, month and year first
written above.
A TEST:
14ANUELA GIRO' , Ci y Clerk
APPROVED A8 TO FORM:
, City Attorney
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City of Vernon
By: ���� lY
EONIS C. MALB G
Mayor
Tyler Te ��; - .
By:
Name: Richard E. eterson, Jr.
Title
IN
Name: Michael J . Lyons
Title: Chief Financial Officer -
Large Financial Division
EXHIBIT 1
Financial and Administrative
Information Systems Proposal
Prepared for
City of Vernon
Rozy Burnett & Martha Valenzuela
Director of Finance & Director of Personnel
4305 Santa Fe Avenue
Vernon, CA 90058
Phone: 323-583-8811 x226
FAX: 909-338-2762
rburnett@ci.vernon.ca.us & mvalenzuela@ci.vernon.ca.us
Prepared By:
Tyler Technologies I EDEN Division
Christina Hendrickson
christina.hendrickson@tylertech.com
Phone: 800-328-0310
September 14, 2007
1100 Oakesdale Avenue SW Customer Name: City of Vernon
tylerRenton, WA 98057 Contact: Rory Burnett & Martha Valenzuela
christina.hendrickson@tylertech.com Date: September 14, 2007
fEC'i-fMt3t'00(F-`W 800-328-0310 Salesperson: Christina Hendrickson
Summary Investment
Summary Investment Annual Maintenance Fees
License Fees 31,800 Software Maintenance 6,360
Training and Conversion 34,000
Premier Project Management 0.
Estimated Travel Expenses 8,70@
Estimated Tax
0
Total Purchase Price 74,500 Total Annual Fees 6,360
For existing EDEN Clients, the fees are billed as follows:
- 100% of Application Software Licence Fees upon delivery of the software products
100%of the Year 1 Application Software Maintenance Fees are billed upon Initiation (first day of training)
100% of the Third Party Product License Fees/Purchase Price upon delivery of the third parry products
- 100% of the Year 1 Third Party Product Maintenance Fees upon delivery of the third party products
Services and associated expenses as provided/incurred.
Payment is due within 30 days of invoice receipt. Quote is subject to existing Contract.