Resolution No. 94861
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RESOLUTION NO. 9486
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON AUTHORIZING THE ISSUANCE OF A REQUEST FOR
PROPOSAL FOR A CATERPILLAR 420E LOADER FOR THE
DEPARTMENT OF COMMUNITY SERVICES & WATER
WHEREAS, the City of Vernon is interested in obtaining
proposals from certified vendors for the purchase of a Caterpillar
420E Loader, which will be used at construction sites for digging,
trenching, backfilling, or handling material; and
WHEREAS, the Director of Community Services & Water has
requested the issuance of a Request for Proposal for a Caterpillar
420E Loader (the "RFP") pursuant to Section 2.29-2 of the Vernon City
Code.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
and correct.
SECTION 2: The City Council of the City of Vernon hereby
directs the Director of Community Services & Water, or his designee,
to issue the RFP, a copy of which is attached hereto and incorporated
by reference as Exhibit_,A, to one or more certified vendors, and to
report to the City Council on the proposals received with a
recommendation for action.
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SECTION 3: The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and
thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this 3rd day of December, 2007.
ATTE T:
MANUELA GIRON, Ci�y Clerk
Name: Leonis C. Malburg
Title: Mayor /
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1 STATE OF CALIFORNIA )
ss
2 COUNTY OF LOS ANGELES )
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4 I, MANUELA GIRON, City Clerk of the City of Vernon, do hereby
5 certify that the foregoing Resolution, being Resolution No. 9486, was
6 duly adopted by the City Council of the City of Vernon at a regular
7 meeting of the City Council duly held on Monday, December 3, 2007, and
8 thereafter was duly signed by the Mayor or Mayor Pro-Tem of the City of
9 Vernon.
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12 MANUELA GIRON, City Clerk
13 (SEAL)
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COMMUNITY SERVICES & WATER DEPARTMENT
Samuel Kevin Wilson, Director of Community Services & Water
4305 Santa Fe Avenue, Vernon, California 90058
Telephone (323) 583-8811 Fax (323) 826-1435
November 2007
REQUEST FOR PROPOSAL
CITY OF VERNON
TECHNICAL SPECIFICATIONS
FOR A CATERPILLAR 420E LOADER
INTENT
It is the intent of this Request for Proposal (RFP) is to seek bids for the purchase of a Caterpillar
420E Backhoe Loader (Unit) suitable for the service demands of the City of Vernon Department
of Community Services and Water. The City of Vernon has evaluated different types of
Backhoes and determined that this product is best suited for the Department's needs in terms of
quality, performance, and standardization. All installations shall be made in a neat and
workman -like manner and all equipment furnished shall be of a standard manufacture. All work
and material furnished shall be subject to the approval of the Director of Community Services
and Water.
The body, finish and fittings shall be the latest model, shall not have been used in demonstrator
or other service and shall be factory standard in all respects not in conflict with the following
specific requirements.
Manufacturer's standard equipment and all devices necessary to comply with the State of
California Vehicle Code, the California Administrative Code and the Federal Motor Vehicle
Safety Standards shall be included. Vehicle must comply with all California Motor Vehicle
Pollution Control Board Requirements.
All vehicle(s) will be serviced, cleaned and ready for immediate operation when delivered.
F,iCclusivefy Industrial
SERVICES CONTRACT
A sample of the City's Standard Agreement and Insurance Requirements the successful Proposer
will be required to enter into with the City is attached hereto as Appendix "A". Proposers are
strongly advised to review all the terms and conditions of the sample contract. If the Proposer
takes exception to any provision of the attached sample contract, the Proposer must specify each
exception and give a detailed statement of why he takes exception to each certain provision
stated in the sample contract. The extent to which the Proposer takes exception to the City's
contract will be considered and evaluated in the contract award. Submission of the proposing
firm's standard contract, as a part of the proposal will not be accepted.
EQUIVALENT PRODUCT
Bids will be accepted for consideration on any make or model that is equal or superior to the
Loader specified. Decisions of equivalency will be at the sole interpretation of the City. A
blanket statement that equipment proposed will meet all requirements will not be sufficient to
establish equivalence. Original manufacturer's brochures of the proposed unit are to be
submitted with the proposal.
All modifications made to the standard production unit described in the manufacturer's
brochures must be certified by the manufacturer and submitted with the bid, or the bid will be
deemed "non -responsive" and rejected without further review. The Proposer must be prepared to
demonstrate a unit similar to the one proposed, if requested.
INTERPRETATIONS
In order to be fair to all Proposers, no oral interpretations will be given to any Proposer as to the
meaning of the specification documents or any part thereof. Every request for such a
consideration shall be made in writing to the City of Vernon. Based upon such inquiry, the City
may choose to issue an Addendum.
GENERAL
The specification herein states the minimum requirements of the City. All bids must be regular
in every respect. Unauthorized conditions, limitations, or provisions shall be cause for rejection.
The City of Vernon will consider as "irregular" or "non -responsive" any bid not prepared and
submitted in. accordance with the bid document and specification, or any bid lacking sufficient
technical literature to enable the Department to make a reasonable determination of compliance
to the specification.
It shall be the Proposers responsibility to carefully examine each item of the specification.
Failure to offer a completed bid or failure to respond to each section of the technical.
specification will cause the proposal to be rejected without review as "non -responsive". All
variances, exceptions and/or deviations shall be fully described in the appropriate section.
Deceit in responding to the specification will be cause for rejection.
BID SPECIFICATIONS
CATERPILLAR 420E Backhoe Loader
STANDARD MACHINE
BACKHOE
14'4" Center pivot excavator style
backhoe
Pilot operated joystick hydraulic
controls with pattern changer valve
Pilot operated stabilizer controls
Boom transport lock
Swing transport lock
Grouser type stabilizer shoes
Anti -drift hydraulics
(Boom, Stick and E-Stick)
Cat Cushion Swing(tm) system
ELECTRICAL
12 volt electrical start
120 ampere alternator
Horn
Backup alarm
Hazard flashers/turn signals
Halogen head lights (4)
Halogen rear flood lights (4)
Stop and tail lights
Audible system fault alarm
Key start/stop system with auxiliary
position
880 CCA maintenance free battery
External/internal power receptacles(12v)
LOADER
Bucket level indicator
Lift cylinder brace
Return -to -dig
(automatic bucket positioner)
Self -leveling loader with single lever
control
Transmission neutralizer switch
Single Tilt Loader
OPERATOR ENVIRONMENT
Lighted gauge group
Interior rearview mirror
Rear fenders
ROPS canopy
2-inch retractable seat belt
Tilt steering column
Service harness
POWERTRAIN
Cat 3054C 89HP Direct Injection Turbo
charged engine, Tier II Emissions
compliant
Water separator with service indicator
light
Thermal starting aid system
A dry -type axial seal air cleaner with
integral precleaner, automatic dust
ejection system, and filter condition
indicator
Hydraulically applied multi -plate wet
disk brake with dual pedals and
interlock
Differential lock
Drive -line parking brake
Torque converter
Transmission --four speed synchro mesh
with power shuttle and neutral safety
switch
Spin -on fuel, engine oil, and
transmission oil filters
Outboard planetary rear axles
OTHER STANDARD EQUIPMENT
Hydrostatic power steering
Tool box
Transport tie -down points
Ground line fill fuel tank with 38
gallon capacity
Rubber impact strips on radiator guards
Bumper
CD-ROM Parts Manual
Backhoe Safety Manual
Operations and Maintenance Manual
Lockable hood
Valve stem protection
HYDRAULICS
Load sensing, variable flow system
with 43 gpm axial piston pump
5 micron spin -on hydraulic filter
O-ring face seal hydraulic fittings
Steering knob
Hand and foot throttle
Floor mat
Coat hook
Two lockable storage areas
Drink holders
Lunch box holder
Air suspension seat
MACHINE SPECIFICATIONS
Description
420E BACKHOE LOADER, 2WD
E-STICK
ROPS, CANOPY, PLUS with
Windsheild
HYDRAULICS, BH, 5 FUNCTION
BUCKET, 1.3 CYD, MP
HYDRAULICS,LOADER,MULTI
PURP.
SEAT BELT, 3" SUSPENSION
POWERTRAIN,89 HP,2WD,STD
SHIFT
COOLER, HIGH AMBIENT
COUNTERWEIGHT, 1075 LBS
STABILIZER PADS, FLIP -OVER
TIRES, 2WD BIAS, FIRESTONE
BUCKET, 18" 4.9 CFT HD PL
BATTERY, HEAVY DUTY
COUPLER, PIN LOCK
(interchangeable with current)
RIDE CONTROL
PLATE GROUP - BOOM WEAR
W/SADDLE
LOCK, VANDALISM
PARTS BOOK, PAPER
BEACON, MAG. MOUNT
SERVICE MANUAL
WARRANTY
• Standard new vehicle warranty.
CONTRACT
Caterpillar XT-3 hose
Hydraulic oil cooler
Pilot control shutoff switch
Flow -sharing hydraulic valves
ANTIFREEZE
Long Life Coolant -30C (-20F)
• The vendor shall be required to execute a vehicle purchase agreement in substantially the
same form as the draft contract attached hereto.
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DELIVERY
Acceptance shall be subject to the inspection and approval
of the City of Vernon.
Price:
Tax:
Total Cost:
Submitted by:
Address:
Signature:
Note: Proposals must be received in a sealed envelope and
returned to the City of Vernon Department of Community
Services no later than 2:00 p.m. December 13, 2007.
1 VEHICLE PURCHASE CONTRACT
2
3 THIS CONTRACT is made, entered into and executed in duplicate originals, either copy of
4 which may be considered and used as the original hereof for all purposes, as of this _ day of
5 , 20, in the City of Vernon, County of Los Angeles, California
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BY AND BETWEEN THE CITY OF VERNON (hereinafter
7 referred to as the "City")
4305 Santa Fe Avenue
8 Vernon, CA 90058
9 AND CONTRACTOR.
10 (hereinafter referred to as " ")
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12 WHEREAS, the City is in need of a Vehicle for its
13 Department; and
14 WHEREAS, on , 20_, the City issued Bid No. which sets forth
15 specifications for the vehicle required by the City; and
16 WHEREAS, on , 20 , CONTRACTOR responded to Bid No. ; and
17 WHEREAS, the City has accepted the bid of CONTRACTOR which is attached hereto as
18 Exhibit "A" and incorporated herein by reference and desires to purchase the from
19 CONTRACTOR.
20 NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET
21 FORTH HEREIN:
22 1. Purchase. CONTRACTOR agrees to sell to the City a
23 Vehicle, which meets the specifications contained in City of Vernon Bid No. , dated ,
24 20_, and which is consistent with CONTRACTOR's Bid of (collectively, the "Bid
25 Documents"), which is attached hereto as Exhibit "A."
26 2. Price. Consistent with its Bid, CONTRACTOR agrees to sell and deliver,
27 subject to final inspection by the City, Vehicle for the total sum of
28 Dollars and Cents ($ ), including tax
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and final inspection.
3. Payment Terms. The City agrees to pay CONTRACTOR a total of
Dollars and Cents ($ ), including tax, for the
purchase of the vehicle. (further terms).
4. Warranties. CONTRACTOR shall provide, at a minimum, a three (3) year
factory bumper -to -bumper warranty covering parts and labor to begin upon acceptance of the
by the City. All manufacturers' warranties, and any other warranties made applicable
by law, shall apply to the City's purchase of the above -referenced Vehicle.
5. General Provisions.
A. Governing Law. The laws of the State of California shall govern the
rights, obligations, duties and liability of the parties to this Contract and shall also govern the
interpretation of this Contract.
B. Notices. Notices to the parties, unless otherwise requested in writing,
shall be sent to:
City: THE CITY OF VERNON
ATTN: DOLORES JAUNZEMIS, PURCHASING
4305 SANTA FE AVENUE
VERNON, CA 90058-0805
CONTRACTOR:
ATTN:
6. Entire Agreement. This Contract is the entire agreement of the parties,
CONTRACTOR represents that, in entering into this Contract, it has not relied on any previous
representations or understandings of any kind or nature.
7. Benefit of Agreement. This Contract shall bind and benefit the parties hereto
and their heirs, successors, and permitted assigns.
8. Forum. Any dispute related to this Contract shall be adjudicated in a state
court serving the County of Los Angeles, California.
9. Arbitration. The parties agree that any and all disputes arising out of or in
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I relation to this Contract, including without limitation any action in tort, shall be resolved exclusively,
2 finally and conclusively by arbitration in Los Angeles County, California under the auspices of and
3 pursuant to the rules of the Judicial Arbitration & Mediation Services Inc. (JAMS). Each party will
4 select an arbitrator. Those two arbitrators will then select a third. The three -member panel will make
5 the final decision. All decisions of the arbitrators shall be in writing, and the arbitrators shall provide
6 written reasons for their decision. The arbitration decision shall be final and binding on the parties.
7 Notwithstanding the foregoing, the parties shall be permitted to access the court system to enforce any
8 arbitration award or to obtain injunctive relief. The exclusive jurisdiction and venue for any such action
9 shall be the Superior Court of California, Los Angeles County. Any and all contracts between
10 Contractor and any subcontractor relating to this Agreement shall include the same arbitration clause.
11 IN WITNESS WHEREOF, the parties have caused this Contract to be executed by and
12 through their authorized officers on the date, month and year first written above.
13
14 CITY OF VERNON
15 By:
16 LEONIS C. MALBURG, Mayor
17 ATTEST:
18
MANUELA GIRON, City Clerk
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20 APPROVED AS TO FORM:
21
22 JEFF A. HARRISON, City Attorney
23 CONTRACTOR
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By:
25
Title:
26
27 By:
28 Title:
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INSURANCE SCHEDULE (CONTRACTOR)
Contractor shall provide proof of insurance, including but not limited to, a standard original certificate of
insurance, in at least the following amounts and coverage (combined single limit permitted):
I. Coverage and Limits
Bodily Injury Property Damage
Hazards Each Person Each Accident Each Accident
Automobile Liability
Owned Automobiles $ 500,000 $1,000,000 $ 500,000
Hired Automobiles $ 500,000 $1,000,000 $ 500,000
Non -Owned Automobiles $ 500,000 $1,000,000 $ 500,000
Workers' Compensation $ Statutory
Employers' Liability $1,000,000 per employer
II. Liability
General Liability
$1,000,000
$2,000,000
$1,000,000
Premises Operations
$1,000,000
$2,000,000
$1,000,000
Elevators (If Applicable)
$1,000,000
$2,000,000
$1,000,000
Independent Contractors
$1,000,000
$2,000,000
$1,000,000
Products - Completed Operations
$1,000,000
$2,000,000
$1,000,000
Contractual Liability
$1,000,000
$2,000,000
$1,000,000
Umbrella Liability
$2,000,000
$2,000,000
$2,000,000
a. The general liability policy shall contain the following special endorsements which shall be noted
on or attached to the standard certificate of insurance:
1. An original endorsement naming the City of Vernon, its officers, and employees as additional
insureds under the policy.
2. An endorsement providing the City of Vernon thirty (30) days notice of cancellation or material
reduction of coverage.
3. An endorsement providing coverage for all operations under this Agreement and specifying the
activities covered.
4. Such other endorsement as may be required by City.
5. A copy of your general and umbrella insurance policy declarations page.
6. A copy of schedule of forms of endorsement.
b. In addition to the above, the Contractor shall provide such further proof of insurance
documentation as the City deems necessary.
CITY CLERK'S OFFICE
INTEROFFICE MEMORANDUM
DATE: December 18, 2007
TO: Kevin Wilson, Director of Community Services & Water
FROM: Nelly Gijon, City Clerk
RE: Resolution No. 9486 - A Resolution of the City Council of
the City of Vernon Authorizing the Issuance of a Request For
Proposal For a Caterpillar 420E Loader For the Department of
Community Services & Water
Transmitted herewith is a copy of Resolution No. 9486 referenced
above, which was approved by City Council on December 3, 2007.
Thank you.
1Mrs0
c: Dolores Jaunzemis
Resolution No. 9486
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