Resolution No. 95051
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RESOLUTION NO. 9505
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON AUTHORIZING THE ISSUANCE OF A REQUEST FOR
PROPOSAL FOR A 2008 FORD SUPER DUTY F-350 UTILITY
TRUCK FOR THE DEPARTMENT OF COMMUNITY SERVICES &
WATER
WHEREAS, the City of Vernon is interested in obtaining
proposals from certified dealerships for the purchase of one (1) 2008
Ford Super Duty F-350 Truck with Utility Body, which will be used to
facilitate complex and equipment intensive water distribution
maintenance and construction; and
WHEREAS, the Director of Community Services & Water has
requested the issuance of a Request for Proposal for a 2008 Ford Super
Duty F-350 Truck with Utility Body (the "RFP") pursuant to Section
2.29-2 of the Vernon City Code; and
WHEREAS, on December 11, 2007, the Finance Committee
considered the request to seek formal bids for the purchase of one (1),
2008 Ford Super Duty F-350 Truck with Utility Body for the Department
of Community Services & Water.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
land correct.
SECTION 2: The City Council of the City of Vernon hereby
directs the Director of Community Services & Water, or his designee,
to issue the RFP, a copy of which is attached hereto and incorporated
1by reference as Exhibit A, to one or more certified dealerships, and
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to report to the City Council on the proposals received with a
recommendation for action.
SECTION 3: The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and
thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this 17th day of December, 2007.
AT
MAhUELA GIRON, Ci y Clerk
Name: Loonis C. Malburg
Title: Mavor
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, MANUELA GIRON, City Clerk of the City of Vernon, do hereby
certify that the foregoing Resolution, being Resolution No. 9505, was
duly adopted by the City Council of the City of Vernon at a regular
meeting of the City Council duly held on Monday, December 17, 2007, and
thereafter was duly signed by the Mayor or Mayor Pro-Tem of the City of
Vernon.
(SEAL)
A'�-
i1ANUELA GIRON, ity Clerk
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EXHIBIT A
COMMUNITY SERVICES 8z WATER DEPARTMENT
Samuel Kevin Wilson, Director of Community Services & Water
4305 Santa Fe Avenue, Vernon, California 90058
Telephone (323) 583-8811 Fax (323) 826-1435
November 2007
REQUEST FOR PROPOSAL
CITY OF VERNON
TECHNICAL SPECIFICATIONS
FOR A FORD SUPER DUTY F-35.0 WITH UTILITY BODY
INTENT
It is the intent of this Request for Proposal (RFP) is to seek bids for the purchase of a Ford Super
Duty F-350 with Utility Body (Unit) suitable for the service demands of the City of Vernon
Department of Community Services and Water. The City of Vernon has evaluated different
types of trucks and has determined that this product is best suited for the department's needs in
terms of quality, performance, and standardization. All installations shall be made in a neat and
workman -like manner and all equipment furnished shall be of a standard manufacture. All work
and material furnished shall be subject to the approval of the Director of Community Services
and Water.
The body, finish and fittings shall be the. latest model, shall not have been used in demonstrator
or other service and shall be factory standard in all respects not in conflict with the following
specific requirements.
Manufacturer's standard equipment and all devices necessary to comply with the State of
California Vehicle Code, the California Administrative Code and the Federal Motor Vehicle
Safety Standards shall be included. Vehicle must comply with all California Motor Vehicle
Pollution Control Board Requirements.
All vehicle(s) will be serviced, cleaned and ready for immediate operation when delivered.
F�,-cfusivefy Industrfaf
SERVICES CONTRACT
A sample of the City's Standard Agreement and Insurance Requirements the successful Proposer
will be required to enter into with the City is attached hereto as Appendix "A". Proposers are
strongly advised to review all the terms and conditions of the sample contract. If the Proposer
takes exception to any provision of the attached sample contract, the Proposer must specify each
exception and give a detailed statement of why he takes exception to each certain provision
stated in the sample contract. The extent to which the Proposer takes exception to the City's
contract will be considered and evaluated in the contract award. Submission of the proposing
firm's standard contract, as a part of the proposal will not be accepted.
EOUIVALENT PRODUCT
Bids will be accepted for consideration on any make or model that is equal or superior to the
truck specified. Decisions of equivalency will be at the sole interpretation of the City. A blanket
statement that equipment proposed will meet all requirements will not be sufficient to establish
equivalence. Original manufacturer's brochures of the proposed unit are to be submitted with
the proposal.
All modifications made to the standard production unit described in the manufacturer's
brochures must be certified by the manufacturer and submitted with the bid, or the bid will be
deemed "non -responsive" and rejected without further review. The Proposer must be prepared to
demonstrate a unit similar to the one proposed, if requested:'
INTERPRETATIONS
In order to be fair to all Proposers, no oral interpretations will be given to any Proposer as to the
meaning of the specification documents or any part thereof. Every request for such a
consideration shall be made in writing to the City of Vernon. Based upon such inquiry, the City
may choose to issue an Addendum.
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The specification herein states the minimum requirements of the City. All bids must be regular
in every respect. Unauthorized conditions, limitations, or provisions shall be cause for rejection.
The City of Vernon will consider as "irregular" or `non -responsive" any bid not prepared and
submitted in accordance with the bid document and specification, or any bid lacking sufficient
technical literature to enable the Department to make a reasonable determination of compliance
to the specification.
It shall be the Proposers responsibility to carefully examine each item of the specification.
Failure to offer a completed bid or failure to respond to each section of the technical
specification will cause the proposal to be rejected without review as "non -responsive". All
variances, exceptions and/or deviations shall be fully described in the appropriate section.
Deceit in responding to the specification will be cause for rejection.
BID SPECIFICATIONS
City of Vernon Water Department
Utility Truck Specifications
Truck Chassis Cab Make/Model
Make: Ford (No Substitutes)
Model Year: 2008
Model: Super Duty F-350 XL Regular Chassis Cab 42 Single Rear Wheels
Chassis Cab Weights/Dimensions
Max GVWR: 10,200 lbs.
Max Payload: Standard
Outside width: 79.9 inch
Wheelbase: 137 inch
Cab -to Axle: 56 inch
Chassis Cab Performance Features:
Engine: 6.4L Power Stroke V8 Diesel
Transmission: 5-Speed Automatic Ford
Axle Ratio: 3.73
Transmission Power Take -Off Provision
Battery: Dual, 12 volt, Heavy Duty, 78 amp
Alternator: Heavy -Duty 130 amp
Chassis Cab Exterior Features:
Trim: XL
Color: Oxford White Clear coat
Wheels: Standard
Tires: Standard
Mirrors: Black, Manual Trailer Tow
Spare Tire and Wheel
Chassis Cab Interior Features:
Trim: XL
Color: Medium Graphite
Door Trim: Molded, Color -Keyed, Hard Armrest
Floor Trim: Full Black Vinyl Mat
Gauges: Tachometer, Voltmeter, Coolant Temperature, Oil Pressure, Fuel
Seating: Heavy -Duty Knitted Vinyl Trim Full Bench Seat (Or Equivalent)
Audio: AM/FM Stereo
Air Conditioning
Utility Body: (Painted and Mounted, Tax Included)
Manufacturer: C-TEC (No Substitutions)
Model: 9838-VFT-79 C-Tec Body
Body Length: 98 inch
K
Body Height: 38 inch
Body Width: 79 inch
Compartment Width: 15-22 inch
Cab -to -Axle Length: 56 inch
Compartment Configuration: Vertical Cabinet, Both Sides
Body Type: Flip top Compartment
Color: White
Utility Body Additional Features/Options: (Painted and Mounted, Tax Included- Itemized
Separately)
Oxy/Act Compartment, 54 inch High x 34 Wide, With Vents, Reinforced Floor, Bottle Tie Down Bracket
(Two Bottles) and Hose Hooks, ( # 1 Front, Curb Side)
34 inch Transverse Compartment with Single Door, Reversed Hinged to Rear and Door Holder
Compartment Must Including Bed Enclosure with Weather Tight Flip up Lid for Wachs TM-7 Valve
Operating Machine (#1 Front, Street Side, For Valve Operating Machine)
Remove from existing body and transfer to new body TM-7 Wachs Machine PTO hook up including:
6 -Roll Out Drawers Mounted on Curb Side Rear Compartment.
3 — 2 %2 inch tall with 150# cap. (With removable dividers)
3 — 4 inch tall with 150# cap.
Valve Key Bracket
National Signal Arrow Board Model # 2008604-36x72- 25 Lamps Halogen Power Lift with 180
Rotation. Arrow Board Pedestal (C-Tec Manufacture)
Mini Rotating Light Bar Federal Signal Model # 450,112 Mounted on cab roof.
Water Cast Bracket on street side rear end panel.
Legal lights
Spray on Bed Liner
Rear "V" Notch Bumper W/ Pintle Hitch K-200
Painted and Mounted
4-pole Trailer connector
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WARRANTY
• Standard new vehicle warranty.
CONTRACT
• The vendor shall be required to execute a vehicle purchase agreement in substantially the
same form as the draft contract attached hereto.
DELIVERY
Acceptance shall be subject to the inspection and approval
of the City of Vernon.
Price:
Tax:
Total Cost:
Submitted by:
Address:.
Signature:
Note: Proposals must be received in a sealed envelope and
returned to the City of Vernon Department of Community
Services no later than 2:00 p.m. December 11, 2007.
s
CITY CLERK'S OFFICE
INTEROFFICE MEMORANDUM
DATE: January 2, 2008
TO: Kevin Wilson, Director of Community Services & Water
FROM.It Nelly Giron, City Clerk
RE: Resolution No. 9505 - A Resolution of the City Council of
the City of Vernon Authorizing the'Issuance of a Request For
Proposal For a 2008 Ford Super Duty F-350 Utility Truck For
the Department of Community Services & Water
Transmitted herewith is a copy of Resolution No. 9505 referenced
above, which was approved by City Council on December 17, 2007.
Thank you.
NG:dr
c: Dolores Jaunzemis
Resolution File No. 9505
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NOTICE INVITING SEALED PROPOSALS (BIDS)
NOTICE IS HEREBY GIVEN that the City of Vernon,
(hereinafter "City") invites and will receive sealed proposals (bids) up to
the hour of two o'clock p.m., on January 29, 2008 for the purchase of (1)
2008 Ford Super Duty F-350 with a Utility Body as listed on Bid No.
1451 from the City of Vernon.
At said time, proposals will be publicly opened and
announced at the offices of the City Clerk (Finance). Said bids shall
conform to and be responsive to the bid specifications as called for.
The City Council of the City reserves the right to reject any
and all bids.
Copies of the bid documents are on file and may be
examined or obtained between the hours of 7:30 a.m. and 5-:00 p.m.,
Monday thru Thursday in the office of the City Clerk (Finance) located
at:
Vernon City Hall
(Finance)
4305 Santa Fe Avenue
Vernon, CA 90058
Dated at the office of the City Clerk of the City of Vernon,
this 8th day of January, 2008
/.vv
risten Enomoto
Deputy City Clerk of
The City of Vernon, California