Resolution No. 95211
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RESOLUTION NO. 9521
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND AUTHORIZING THE EXECUTION OF
AN AGREEMENT FOR ELECTION CONSULTANT SERVICES BY
AND BETWEEN THE CITY OF VERNON AND HUDSON
CONSULTING SERVICES .
WHEREAS, the City of Vernon (the "City") is a municipal
corporation and a chartered city of the State of California organized
and existing under its Charter and the Constitution of the State of
California; and
WHEREAS, the City desires to employ the services of a
consultant to assist in conducting and implementing all requirements of
its April 8, 2008 General Municipal Election; and
WHEREAS, City staff have recommended that the election
consulting services be provided by Hudson Consulting Services
("Hudson"); and
WHEREAS, the City Council of the City has determined that,
pursuant to the provisions of subsection (a) of Section 2.27 of the
Vernon City Code, it is in the public interest and necessity to enter
into an agreement with Hudson.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
2ITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City hereby finds and
determines that the recitals contained hereinabove are true and
correct.
SECTION 2: The City Council of the City hereby approves the
kgreement for Election Consultant Services with Hudson, in
substantially the same form as the copy which is attached hereto as
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Exhibit A and incorporated by reference.
SECTION 3: The City Council of the City hereby authorizes
the Mayor or Mayor Pro-Tem to execute the Agreement for, and on behalf
of, the City and the City Clerk is hereby authorized to attest
thereto.
SECTION 4: The City Council of the City hereby authorizes
the City Administrator, or his designee, to make whatever non -
substantive, administrative and/or text changes, upon advice of
counsel, to the Agreement.
SECTION 5: The City Council of the City hereby authorizes
the City Administrator, or his designee, to execute any and all
documents as shall be required consistent with the terms of the
Agreement.
SECTION 6: The City Council of the City hereby directs the
City Clerk, or her designee, to send one executed Agreement to:
Hudson Consulting Services
Attn. Linda Hudson
3209 Elda Street
Duarte, CA 91010
SECTION 7: The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and
thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this 7th day of January, 2008.
Name: Leonis C. Malburg
AT14EST:
MANUELA GIRON, City Clerk
Title: Mayor /
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, MANUELA GIRON, City Clerk of the City of Vernon, do hereby
certify that the foregoing Resolution, being Resolution No. 9521, was
duly adopted by the City Council of the City of Vernon at a regular
meeting of the City Council duly held on Monday, January 7, 2008, and
thereafter was duly signed by the Mayor or Mayor Pro-Tem of the City of
Vernon.
(SEAL)
v
MANUELA GIRON, Pity Clerk
- 3 -
EXHIBIT A
AGREEMENT FOR ELECTION CONSULTANT SERVICES
THIS AGREEMENT is entered into this 71h day of January, 2008 by and between the CITY OF
VERNON hereinafter referred to as CITY and HUDSON CONSULTING SERVICES
hereinafter referred to as CONSULTANT pursuant to these terms and conditions:
A. The City wishes to employ the services of Consultant to assist in the conduct of the April
8, 2008 General Municipal Election for the City; and
B. The City and Consultant desire to provide for certain procedures, benefits, and
requirements regarding the engagement of Consultant by the City; and
C. The Consultant is willing to work as an election consultant of said City under the terms
and conditions recited herein.
NOW, THEREFORE, City and Consultant agree to the following:
SECTION 1. DUTIES:
City agrees to retain Hudson Consulting Services as election consultant, and Consultant agrees to
perform all duties as specified. The parties acknowledge that Consultant is being engaged as an
independent contractor. The Consultant shall not be construed, for any purposes, to be an
employee of the City.
The duties of Consultant shall be:
Assist in conducting and implementing all requirements of a General Municipal
Election, including coordination between the Deputy City Clerk, City Clerk, City
Attorney, Martin & Chapman Co., the Los Angeles County Registrar -Recorder, and
all other necessary entities to insure cohesiveness; management of all necessary
election processes to comply with current Election Code; coordination, in conjunction
with the City Clerk or Elections Official and all other necessary entities; impartiality
as to all candidates and their representatives; and ensuring that all election time lines
will be adhered to as required by the current Election Code;
Coordination with said entities in connection with Vote by Mail Voters, including but
not limited to, processing of vote by mail ballots, voter signature verification through
VIMS, and coordination with the Registrar -Recorder's office regarding the same;
Assistance with planning and coordination of election day activities including central
counting boards;
All other election related services as reasonably requested by the City Clerk of the
City;
Completion of post -election processing including, but not limited to, the certificate of
canvass and declaration of results.
SECTION 2. COMPENSATION:
The compensation shall be $50.00 per hour. The parties agree that such compensation is all
inclusive and that the City is not obligated to pay any additional compensation (i.e. benefits
including, but not limited to, PERS contribution) or mileage charges unless expressly agreed to
in this agreement or required by State Law.
If Consultant is required to purchase supplies specific to this election, said purchases shall be
reimbursed on the basis of cost plus ten percent (10%).
The Consultant shall bill the City on a monthly basis for actual hours worked. The Consultant
shall be paid at such times as the City normally and regularly pays its warrants.
SECTION 3. TERM OF CONTRACT:
A. Consultant shall complete the duties outlined in Section 1 of this contract by April 30,
2008, unless such term of contract is extended by the City.
B. City may terminate this agreement, without cause, by giving seventy-two (72) hours
written notice to Consultant.
C. Consultant may terminate this agreement by giving seven (7) days written notice to City.
D. Upon receipt of notice of termination or the effective date of the resignation, Consultant
shall immediately cease all services except as may be specifically approved by the City.
Consultant shall be entitled to compensation for all services rendered prior to the date of
termination of services. Upon termination, the City has the right to any and all documents
and work products of the City.
E. This agreement shall be deemed effective upon the date of approval and execution by the
City and Consultant's compensation shall commence as of said effective date.
SECTION 4. LIABILITY:
The City shall defend and indemnify Consultant from acts and omissions occurring within the
course and scope of Consultant's duties, except in a case of gross negligence on the part of the
Consultant.
SECTION 5. INSURANCE:
Consultant shall be responsible for maintaining all liability and property damage insurance
covering her potential losses. Any general liability or professional responsibility insurance,
including automobile insurance, carried by Consultant shall name City as additional insured;
which shall be primary with no right of Subrogation.
SECTION 6. NOTICE:
Any notice or communication that either party desires or is required to give the other party shall
be in writing and shall be given by personal service or by deposit in the United States Mail,
addressed as follows:
CITY: City Clerk
City of Vernon
4305 S. Santa Fe Avenue
Vernon, CA 90058
CONSULTANT: Linda Hudson
Hudson Consulting Services
3209 Elda Street
Duarte, CA 91010
Notices shall be deemed to be given as of the date of personal service, or two (2) days following
the deposit with the United States Postal Service.
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed as
follows:
CITY OF VERNON
M.
Mayor / Mayor Pro-Tem
ATTEST:
Im
Manuela Giron
City Clerk
CONSULTANT
WE
Linda Hudson
Hudson Consulting Services
APPROVED AS TO FORM:
1.2
Jeff A. Harrison
City Attorney
4305 Santa Fe Avenue, Vernon, California 90058
Telephone (323) 583-8811
January 16, 2008
Ms. Linda Hudson
Hudson Consulting Services
3209 Elda Street
Duarte, CA 91010
Re: Services Agreement a
Dear Ms, --Hudson:
Transmitted herewith are two partially executed agreements, as
referenced above, approved by City Council on January 7, 2008, through
Resolution No. 9521.
Please return a fully executed agreement to my attention and retain
the other for your files.
If you have any questions regarding this matter, please call contact
the undersigned at (323) 583-8811 ext. 266.
V ry truly yours,
Nelly Gir`"
City Clerk
NG:dr
c: Sharon Duckworth
Resolution No. 9521
Agreement File No. 08-004
Excrusively Industfiaf
AGREEMENT FOR ELECTION CONSULTANT SERVICES
THIS AGREEMENT is entered into this 7th day of January, 2008 by and between the CITY OF
VERNON hereinafter referred to as CITY and HUDSON CONSULTING SERVICES
hereinafter referred to as CONSULTANT pursuant to these terms and conditions:
A. The City wishes to employ the services of Consultant to assist in the conduct of the April
8, 2008 General Municipal Election for the City; and
B. The City and Consultant desire to provide for certain procedures, benefits, and
requirements regarding the engagement of Consultant by the City; and
C. The Consultant is willing to work as an election consultant of said City under the terms
and conditions recited herein.
NOW, THEREFORE, City and Consultant agree to the following:
SECTION 1. DUTIES:
City agrees to retain Hudson Consulting Services as election consultant, and Consultant agrees to
perform all duties as specified. The parties acknowledge that Consultant is being engaged as an
independent contractor. The Consultant shall not be construed, for any purposes, to be an
employee of the City.
The duties of Consultant shall be:
Assist in conducting and implementing all requirements of a General Municipal
Election, including coordination between the Deputy City Clerk, City Clerk, City
Attorney, Martin & Chapman Co., the Los Angeles County Registrar -Recorder, and
all other necessary entities to insure cohesiveness; management of all necessary
election processes to comply with current Election Code; coordination, in conjunction
with the City Clerk or Elections Official and all other necessary entities; impartiality
as to all candidates and their representatives; and ensuring that all election time lines
will be adhered to as required by the current Election Code;
Coordination with said entities in connection with Vote by Mail Voters, including but
not limited to, processing of vote by mail ballots, voter signature verification through
VIMS, and coordination with the Registrar -Recorder's office regarding the same;
Assistance with planning and coordination of election day activities including central
counting boards;
All other election related services as reasonably requested by the City Clerk of the
City;
Page 1 of 3
Completion of post -election processing including, but not limited to, the certificate of
canvass and declaration of results.
SECTION 2. COMPENSATION:
The compensation shall be $50.00 per hour. The parties agree that such compensation is all
inclusive and that the City is not obligated to pay any additional compensation (i.e. benefits
including, but not limited to, PERS contribution) or mileage charges unless expressly agreed to
in this agreement or required by State Law.
If Consultant is required to purchase supplies specific to this election, said purchases shall be
reimbursed on the basis of cost plus ten percent (10%).
The Consultant shall bill the City on a monthly basis for actual hours worked. The Consultant
shall be paid at such times as the City normally and regularly pays its warrants.
SECTION 3. TERM OF CONTRACT:
A. Consultant shall complete the duties outlined in Section 1 of this contract by April 30,
2008, unless such term of contract is extended by the City.
B. City may terminate this agreement, without cause, by giving seventy-two (72) hours
written notice to Consultant.
C. Consultant may terminate this agreement by giving seven (7) days written notice to City.
D. Upon receipt of notice of termination or the effective date of the resignation, Consultant
shall immediately cease all services except as may be specifically approved by the City.
Consultant shall be entitled to compensation for all services rendered prior to the date of
termination of services. Upon termination, the City has the right to any and all documents
and work products of the City.
E. This agreement shall be deemed effective upon the date of approval and execution by the
City and Consultant's compensation shall commence as of said effective date.
SECTION 4. LIABILITY:
The City shall defend and indemnify Consultant from acts and omissions occurring within the
course and scope of Consultant's duties, except in a case of gross negligence on the part of the
Consultant.
Page 2 of 3
SECTION 5. INSURANCE:
Consultant shall be responsible for maintaining all liability and property damage insurance
covering her potential losses. Any general liability or professional responsibility insurance,
including automobile insurance, carried by Consultant shall name City as additional insured,
which shall be primary with no right of Subrogation.
SECTION 6. NOTICE:
Any notice or communication that either party desires or is required to give the other party shall
be in writing and shall be given by personal service or by deposit in the United States Mail,
addressed as follows:
CITY: City Clerk
City of Vernon
4305 S. Santa Fe Avenue
Vernon, CA 90058
CONSULTANT: Linda Hudson
Hudson Consulting Services
3209 Elda Street
Duarte, CA 91010
Notices shall be deemed to be given as of the date of personal service, or two (2) days following
the deposit with the United States Postal Service.
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed as
follows:
CITY OF VERNON
By:
Leonis C. Malbu'rg
ayor / WXMXTXX(
ATTEST:
By:
U Manuela Giron
City Cleric
CONSULTANT
M.
Linda Hudson
Hudson Consulting Services
APPROVED AS TO FORM:
M.
Page 3 of 3
AGREEMENT FOR ELECTION CONSULTANT SERVICES
THIS AGREEMENT is entered into this 7ch day of January, 2008 by and between the CITY OF
VERNON hereinafter referred to as CITY and HUDSON CONSULTING SERVICES
hereinafter referred to as CONSULTANT pursuant to these terms and conditions:
A. The City wishes to employ the services of Consultant to assist in the conduct of the April
8, 2008 General Municipal Election for the City; and
B. The City and Consultant desire to provide for certain procedures; benefits, and
requirements regarding the engagement of Consultant by the City; and
C. The Consultant is willing to work as an election consultant of said City under the terms
and conditions recited herein.
NOW, THEREFORE, City and Consultant agree to the following:
SECTION 1. DUTIES:
City agrees to retain Hudson Consulting Services as election consultant, and Consultant agrees to
perform all duties as specified. The parties acknowledge that Consultant is being engaged as an
independent contractor. The Consultant shall not be construed, for any purposes, to be an
employee of the City.
The duties of Consultant shall be:
Assist in conducting and implementing all requirements of a General Municipal
Election, including coordination between the Deputy City Clerk, City Clerk, City
Attorney, Martin & Chapman Co., the Los Angeles County Registrar -Recorder, and
all other necessary entities to insure cohesiveness; management of all necessary
election processes to comply with current Election Code; coordination, in conjunction
with the City Clerk or Elections Official and all other necessary entities; impartiality
as to all candidates and their representatives; and ensuring that all election time lines
will be adhered to as required by the current Election Code;
Coordination with said entities in connection with Vote by Mail Voters, including but
not limited to, processing of vote by mail ballots, voter signature verification through
VIMS, and coordination with the Registrar -Recorder's office regarding the same;
Assistance with planning and'coordination of election day activities including central
counting boards;
All other election related services as reasonably requested by the City Clerk of the
City;
Page 1 of 3
Completion of post -election processing including, but not limited to, the certificate of
canvass and declaration of results.
SECTION 2. COMPENSATION:
The compensation shall be $50.00 per hour. The parties agree that such compensation is all
inclusive and that the City is not obligated to pay any additional compensation (i.e. benefits
including, but not limited to, PERS contribution) or mileage charges unless expressly agreed to
in this agreement or required by State Law.
If Consultant is required to purchase supplies specific to this election, said purchases shall be
reimbursed on the basis of cost plus ten percent (10%).
The Consultant shall bill the City on a monthly basis for actual hours worked. The Consultant
shall be paid at such times as the City normally and regularly pays its warrants.
SECTION 3. TERM OF CONTRACT:
A. Consultant shall complete the duties outlined in Section 1 of this contract by April 30,
2008, unless such term of contract is extended by the City.
B. City may terminate this agreement, without cause, by giving seventy-two (72) hours
written notice to Consultant.
C. Consultant may terminate this agreement by giving seven (7) days written notice to City.
D. Upon receipt of notice of termination or the effective date of the resignation, Consultant
shall immediately cease all services except as may be specifically approved by the City.
Consultant shall be entitled to compensation for all services rendered prior to the date of
termination of services. Upon termination, the City has the right to any and all documents
and work products of the City.
E. This agreement shall be deemed effective upon the date of approval and execution by the
City and Consultant's compensation shall commence as of said effective date.
SECTION 4. LIABILITY:
The City shall defend and indemnify Consultant from acts and omissions occurring within the
course and scope of Consultant's duties, except in a case of gross negligence on the part of the
Consultant.
Page 2 of 3
SECTION 5. INSURANCE:
Consultant shall be responsible for maintaining all liability and property damage insurance
covering her potential losses. Any general liability or professional responsibility insurance,
including automobile insurance, carried by Consultant shall name City as additional insured,
which shall be primary with no right of Subrogation.
SECTION 6. NOTICE:
Any notice or communication that either party desires or is required to give the other party shall
be in writing and shall be given by personal service or by deposit in the United States Mail,
addressed as follows:
CITY: City Clerk
City of Vernon
4305 S. Santa Fe Avenue
Vernon, CA 90058
CONSULTANT: Linda Hudson
Hudson Consulting Services
3209 Elda Street
Duarte, CA 91010
Notices shall be deemed to be given as of the date of personal service, or two (2) days following
the deposit with the United States Postal Service.
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed as
follows:
CITY OF VERNON
Leonis C. Malbu'rg
Mayor / XWXft)0X'UXX
ATTEST:
By:
U Manuela Giron
City Clerk
CONSULTANT
By: rVii-a UL�
Linda Hudson
Hudson Consulting Services
APPROVED AS TO FORM:
Page 3 of 3