Resolution No. 9576U
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RESOLUTION NO. 9576
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND RATIFYING THE CITY'S
PARTICIPATION IN A 2008 CLICK IT OR TICKET SEAT
BELT MINI ENFORCEMENT PROGRAM GRANT AND APPROVING
AND AUTHORIZING THE EXECUTION OF A GRANT AGREEMENT
BY AND BETWEEN THE CITY OF VERNON AND UNIVERSITY OF
CALIFORNIA BERKELEY TRAFFIC SAFETY CENTER
WHEREAS, on March 19, 2007, the City Council of the City of
Vernon adopted Resolution No. 9278 approving the City's participation
in a 2007 Click It or Ticket Seat Belt Mini Enforcement Program Grant
INo. CT071906 for the period March 1, 2007 through September 30, 2007;
land
WHEREAS, funds are available from the State of California
Office of Traffic Safety, through the National Highway Traffic Safety
Administration and administered by the UC Berkeley Traffic Safety
Center (the "Center") for mini grants to local law enforcement
agencies for overtime enforcement operations specifically targeting
seat belt violations (the "Seat Belt Grant"); and
WHEREAS, the goal of the Seat Belt Grant is to increase seat
(belt use statewide through a seat belt enforcement campaign conducted
through the combined efforts of state and local law enforcement
agencies for the period May 12, 2008 through June 1, 2008 (the
"Mobilization Period"); and
WHEREAS, during the application and review process for the
Seat Belt Grant, the Vernon Police Department submitted an application
dated January 7, 2008, for overtime costs for supervisors and officers
during the Mobilization'Period in the sum of $7,334.35, subject to
ratification by the City Council; and
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WHEREAS, on February 16, 2008, the Center notified the City
of its approval of Grant Number CTO8446 in the sum of $3,000.00; and
WHEREAS, in order to receive the grant funding, the Center
is requiring the execution of a grant agreement for the period
October 1, 2007 through July 31, 2008, to meet the necessary training,
surveys, Mobilization Period, reports and invoicing requirements; and
WHEREAS, the City Council of the City of Vernon desires to
approve and ratify the Seat Belt Grant application by the Police
Department and to approve and authorize the execution of a grant
agreement with the Center.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
and correct.
SECTION 2: The City Council of .the City of Vernon hereby
approves, authorizes and ratifies the submittal to the Center of -the
application dated January 7, 2008, for the Seat Belt Grant, a copy of
which is attached hereto as Exhibit A and incorporated by reference.
SECTION 3: The City Council hereby approves the Agreement
for Grant Number CTO8446 with the Center, a copy of which is attached
hereto as Exhibit B and incorporated by reference.
SECTION 4: The City Council of the City of Vernon hereby
authorizes the City Administrator, or his designee, to execute the
Agreement for, and on behalf of, the City of Vernon.
SECTION 5: The City Council of the City of Vernon hereby
authorizes the City Administrator; or his designee, to execute any and
all documents necessary for the purpose of securing grant funds and to
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STATE OF CALIFORNIA
)
ss
COUNTY OF LOS ANGELES )
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I,MANUELA
GIRON,
City Clerk
of the City of Vernon,'
do hereby
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certify that the foregoing
Resolution,
being Resolution
No. 9576, was
duly adopted by the
City Council
of the
City of Vernon
at a regular
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meeting of the City
',Council
duly held
on Monday, March
17, 2008, and
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thereafter was duly
'signed
by the Mayor or Mayor Pro-Tem
of the -City of.
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Vernon.
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" MANUELA G; ." O
City Clerk
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(SEAL)
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EXHIBIT A
Page 1 of 2
2413 - 01/07/08 APPLICATION
CLICK IT OR TICKET MINI -GRANT PROGRAM
FOR LOCAL LAW ENFORCEMENT AGENCIES
October 01, 2007 - September 02, 2008
Application Due Date: January 9, 2008
Sign and mail to:
Click It Or Ticket Program
University of California Berkeley - Traffic Safety Center
2614 Dwight Way MC #7374, Berkeley, CA 94720-7374
Fax: 510 643-9922
If you have questions, email: clickit@lists.berkeley.edu or call Akilah Cadet at 510 643-1775
Section 1: Contact and City Information
Location of Seatbelt Enforcement (Name the City/campus/airport): City of Vernon
Name of Agency Conducting the Seatbelt Enforcement:. Vernon Police Department
Agency Address Street (1): 4305 Santa Fe Ave
Street (2):
City/Zip/County: Vernon
Agency Contact Name/Title: Brandon Gray
Contact Telephone/Ext./Fax: (323) 587-5171
Contact Email Address: bgray@covpd.org
Section 2: Maximum Allowable Grant Amount
Check the appropriate box to identify the Maximum Allowable Grant Amount you can request.
A
B
C
D
E
F
G
H
I
J
K
L
M
X
1
1
1
01
Ffl
FIE
1
1
1
11
1
1
] 1
1
Population
Under 5,000
5,001 - 25,000
25,001 - 50,000
50,001 - 75,000
75,001 - 100,000
100,001 - 125,000
125,001 - 150,000
150,001 - 175,000
175,001 - 200,000
200,001 - 225,000
225,001 - 250,000
250,001 and Over
UC/State University/College/Airport
90058 Los Angeles
Sergeant
178 (323) 826-1484
Maximum Allowable Grant Amount
Maximum $2,500
Maximum $5,000
Maximum $7,500
Maximum $10,000
Maximum $12,500
Maximum $15,000
Maximum $20,000
Maximum $22,500
Maximum $30,000
Maximum $32,500
Maximum $40,000
Maximum $45,000
Maximum $2,000 .
http://66.117.132.191fmiliwplegi?-index=6&-recid=1351&-relatedrecid=1351&-buttonscript- 1/7/2008
Page 2 of 2
Section 3: Personnel Category Overtime Hours and Rates
The Traffic Safety Center reimburses only the actual overtime costs (hourly rate and benefits) for the personnel categories listed below. Personnel
( activities are budgeted by activity. List the types of personnel that will be working the grant. Indicate the percentages of the different overtime
benefits (REQUIRED). Overtime benefit costs are always lower than benefit costs for regular hourly rates. Only benefits earned as a percentage of
hourly pay are allowable. Overtime benefits are usually between 9% -12% of the hourly overtime rate.
Budgeted grant activities will be conducted by agency personnel on an overtime basis. Grant funded operations may be conducted by personnel
such as an Officer, Lieutenant, Sergeant, Corporal, Deputy, Community Services Officer, Dispatcher, Administrative, etc., depending on the titles
used by the agency. Personnel will be deployed as needed to accomplish the grant goal and objectives.
Personnel Estimated
Estimated
Maximum
Total %
%
%
%
%
Total %
Total
Number
Number of
Hourly
OT Cost OASDI
Workers
Medicare
Other
Other
Benefits
Benefit
of
OT Hours
OT Rate
Without
Comp
Benefits
Benefits
(e+f+g
Amount
Personnel
_Per Person
Without
Benefits
(Specify
(Specify
+h+i)
(dxj/100)
Benefits
(a xb x c)
below)
below)
(a)
(b)
(c)
(d) (e)
(f)
(g)
(h)
(I)
(f)
(k)
upervisor 2
10.0
$83.38
$1,677.60
1.450
1.460
$24.33
(1) 9 9.0 $62.76 $5,oB3.56 1.450 1.450 $73.71
(2)
2 9.0 $26.02 $468.36 1.450 1.450 $6.79
Other (1)
(2)
Total OT Without Benefits (sum of column d): $7,229.52 Total Benefit Amount (sum of column k): $104.83
Total Amount Requested (must not exceed Maximum Amount to be Requested in Section 2): $7,334.35
Specify Additional Benefits: (if any listed in column h and i):
Submitted by:
Signatures Date
Print Name Title/Rank
http://66.117.132.191fmi/iwp/cgi?-index=6&-recid=1351&-relatedrecid=1351&-buttonscript= 1/7/2008
EXHIBIT B
The Regents of the University of California
School of Public Health, Berkeley, GRANT NUMBER
with Primary Funding from the
California Office of Traffic Safety CT08446
GRANT
1. Title of Program
Click It or Ticket Program For Local Law Enforcement Agencies
2. Name of Applicant Agency 4. Period of Grant
VERNON, CITY OF Month - Day - Year
3. University of California Berkeley, Traffic Safety Center From: 10101/07
DAVID RAGLAND, DIRECTOR, UC BERKELEY TRAFFIC SAFETY CENTER
To: 07131/08
5. Description of Program
The goal of the California Click It Or Ticket (CIOT) project is to increase seat belt use statewide to 95% by July 31, 2008. Through the
=combined= efforts =of -state =and local=law=enforcement=agencies; a=seat=belt-en forcement campai"ll-be -conducted during a 21=day—
mobilization period, May 12 - June 1, 2008, in support of the national Click It or Ticket mobilization. Grant funds will be used to increase
the number of seat belt enforcement hours incurred by first line supervisors, officers, and clerical/administrative personnel. The additional
hours will be incurred on an overtime basis. During the mobilization period, the Vernon Police Department will enforce seat belt use in
Vernon in accordance with this grant. Incorporated into this grant are attached: Schedules A - Description, Schedule B - Budget
Narrative, and Schedule C -Terms and Conditions.
6. Federal Funds Allocated Under This Grant Shall Not Exceed: $3,000.00
7. Approval Signatures (By signing this page. Agency agrees to the terms and conditions which follow and are attached)
A. The Regents of the University of California Authorized B. Authorizing Official For Applicant Agency
Signature
Name: Brian C. Donohue Phone: 510 642-3128 Name: Eric Fresch Phone: (323) 583-8811
Title: Business Contracts Administrator Fax: 510 642-8604 Title: City Administrator Fax: (323) 826-1438
Address: Business Contracts Office Address: 4305 Santa Fe Avenue
6701 San Pablo Avenue, MC 5600 Vernon, CA 90058
Berkeley, CA 94720-5600
Email: donohue@berkeley.edu Email: efresch@ci.vernon.ca.us
(Signature) (Date) (Signature) (Date)
C. Agency Office Authorized to Receive Payments D. Optional: Individuals Authorized to Sign Claims (in
addition to the Authorizing Official for Applicant Agency)
Agency: Vernon, City of Phone: (323) 583-8811 Name: Title:
Office: City Treasurer
Address: 4305 Santa Fe Avenue
Vernon, CA 90058
Tax ID #: 95-6000808
Contact Person: Sharon Duckworth
Email: sduckworth@ci.vernon.ca.us
Name:
Page t
(Signature)
(Signature)
Title:
(Date)
(Date)
Vernon, City of
Schedule A - Description
Click It or Ticket Program for Local Law Enforcement Agencies
Grant No. CT08446
GOALS
To increase seat belt use, statewide, to 95% by July 31, 2008.
PROJECT OBJECTIVES
1. To conduct on an overtime basis, enforcement operations specifically targeting seat belt violations
during the 21-day mobilization period, May 12 through June 1, 2008.
2. To attend the Traffic Safety Center's (TSC's) pre -operational training for supervisors, officers and
support personnel who'll be conducting occupant protection roll call training for the seat belt
enforcement operations.
A_representative(s)_from -the_applicant_agency's-finance_department Opgl__d_attend.
3. To conduct a pre -operational seat belt compliance survey in the period, May 4 —11, 2008.
4, To conduct by May 12, close of business, an occupant protection roll call training for officers and
administrative personnel participating in the seat belt enforcement operations during the mobilization
period.
5. To conduct a post -operational seat belt compliance survey in the period, June 2 — 9, 2008.
6. To submit a mobilization report, pre- and post -operational seat belt compliance survey results, and the
press release announcing the CIOT program to the TSC by June 30, 2008. These forms are required to
receive reimbursement for claimed costs.
7. To submit to the TSC all appropriately completed and required documentation for claims made
(Schedule B lists the required documentation) by July 31, 2008. The grant covers only overtime
personnel costs. Other direct costs are not reimbursable. Indirect costs are not reimbursable.
Note: Nothing in this grant shall be interpreted as a requirement, formal or informal, that a particular police officer
issue a specified or predetermined number of citations in pursuance of the obligation.
MEDIA OBJECTIVES
1. To issue a press release before May 12, 2008 announcing the 2008 Click It or Ticket mobilization
period.
2. If using the OTS press release template provided by TSC, forward press releases, media
advisories, alerts, and other press materials to TSC concurrently with distribution to the media. If
any other press release format or copy is used, press releases must be submitted to the OTS
Public Information Officer at pio@ots.ca.gov for review and approval at least 14 days in advance of
the mobilization. The approved press releases must be also sent to the TSC.
3. To use the following standard language in all'press, media, and printed materials: "Funding for this
program was provided by a grant from the California Office of Traffic Safety, through the National
Highway Traffic Safety Administration."
METHOD OF PROCEDURE
Phase I: Program Preparation (February 1, 2008 to May 3, 2008)
1. The individual(s) responsible for the occupant protection roll call training for officers and staff
participating in the enforcement operation must attend the TSC pre -operational training (to be held at
various locations in the state during March -April 2008). The pre -operational training will instruct
attendees on the applicable occupant protection statutory and regulatory requirements. The occupant
protection roll call training conducted by the grantee must cover the applicable occupant protection
statutory and regulatory requirements. Supervisors and officers must receive occupant protection roll
call training prior to the mobilization.
2. Personnel responsible for completing the mobilization report, conducting the pre- and post -operational
seat belt compliance surveys, and the claim are encouraged to attend the TSC pre -operational
training. The reporting requirements and the claim procedures have changed from prior grant
processes.
Note: Personnel and travel costs associated with attending the TSC pre -operational training are not reimbursable
under this grant.
page 2
Vernon, City of
Schedule A - Description (continued)
Click It or Ticket Program for Local Law Enforcement Agencies
Grant No. CT08446.
Phase II: Pre -Operational Seat Belt Compliance Survey(s) (May 4-11, 2008)
3. Conduct a pre -operational seat belt compliance survey(s) at a representative location(s) in the area(s)
selected for seat belt enforcement. Use the seat belt compliance survey form available at
http://www.tsc.berkeley.edu/seatbeltminigrants/.
4. The survey (s) must be conducted during daylight hours, or in well -lit areas if conducted at night. There
should be sufficient illumination for officers to accurately observe whether vehicle occupants are
wearing (or not wearing) seat belts.
5. Send the survey form(s) to the TSC.
Phase III: Seat Belt Enforcement Mobilization Period (May 12, 2008 — June 1, 2008)
6. Issue a press release announcing the 2008 CIOT mobilization. Use the sample OTS press release
provided by TSC.
7. Use OTS's tagline "Click It or Ticket" and OTS publication materials. National (NHTSA) materials can
be used to support the OTS tagline.
8. Where appropriate, .coordinate with other grantees served by the same local community newspaper to
issue a combined press release. Plan ahead to meet newspaper deadlines.
9. Send the press release to the TSC.
10. Deploy enforcement officers on an overtime basis for saturation patrols (which cover specific
geographical areas), enforcement zones (which take place on specific roadways), or a combination of
both. Note: This grant will not reimburse overtime for seat belt checkpoints.
11. Assign dispatchers as appropriate, on an overtime basis.
12. Assign CSOs and administrative/clerical staff to overtime shifts as appropriate, for administrative duties
including, but not limited to, the collection of seat belt enforcement data.
Phase IV: Post -Operational Seat Belt Compliance Survey(s) (June 2 — 9, 2008)
13. Conduct a post -operational seat belt compliance survey(s) at the same location(s) as for the pre
operational seat belt compliance survby(s).
14. The survey(s) must be conducted during daylight hours, or in well -lit areas if conducted at night. There
should be sufficient illumination for officers to accurately observe whether vehicle occupants are
wearing (or not wearing) seat belts.
15. Send the survey form(s) to the TSC.
Phase V: Mobilization Report (June 10 — 30, 2008)
16. Submit the mobilization report on-line by June 30, 2008. (TSC will email the log -on instructions).
17. The following information must be provided in the on-line mobilization report form:
a. Description of the enforcement strategy (i.e., saturation patrol and/or enforcement zone)
b. Number of overtime hours by personnel classification
C. Number of seat belt citations for 16 years of age and older
d. Number of seat belt citations for 15 years of age and younger
e. Pre- and post -operational seat belt survey results
f. Number of "other" types of enforcement actions by personnel assigned to the overtime seat belt
enforcement operation
g. Certification that an occupant protection roll call training session(s) was conducted
Phase VI: Claim Submission (July 1 —July 31, 2008)
22. Prepare the claim in accordance with the requirements in Schedule B — Budget Narrative.
23. Submit the claim by July 31. 2008.
page
Vernon, City of
Schedule B - Budget Narrative
Click It or Ticket Program for Local Law Enforcement Agencies
Grant No. CT08446
The Vernon, City of will be reimbursed up to the Grant Total of $3,000.00 for actual overtime personnel costs of
conducting a seat belt enforcement operation during the mobilization period, May 12, 2008 - June 1, 2008. The
Grant Total of $3,000.00 is based upon the overtime rates submitted by the grantee.
Overtime reimbursement will reflect actual costs (OT hourly rate and overtime benefit rate) of the personnel
conducting the seatbelt enforcement operation. Other direct costs are not reimbursable. Indirect costs are not
Only benefits earned as a percentage of hourly pay are allowed. Benefit costs for overtime hourly rates are always
lower than benefit costs for regular hourly rates.
Budgeted grant activities will be conducted by personnel on an overtime basis. Grant -funded operations may be
conducted by personnel such as an officer, lieutenant, sergeant, corporal, deputy, community services officer,
dispatcher, clerical/administrative, etc, depending on the titles used by the agency. Personnel will be deployed as
needed to accomplish the grant goals and objectives.
Officer time incurred in the period following the mobilization period are Lot reimbursable.
Clerical/administrative/CSO time incurred during and following the mobilization period are reimbursable in accordance
to Method of Procedure Phase III item 12.
Reimbursements are contingent upon the following:
i. The mobilization report has been submitted (on-line).
ii. The press release announcing the CIOT mobilization has been submitted.
iii. The claim form is complete and correctly filled out.
iv. Overtime slips verifying the personnel overtime hours in the claim are attached to the claim.
V. A ledger report(s) supporting the claim amount is attached to the claim.
vi. The information in the overtime slips and the ledger report fully support the claim.
vii. The claim is signed by the Authorizing Official (Box B of the grant cover page) or Individuals
Authorized to Sign Claims (Box D) as designated in the grant cover page.
vii, Changes in the Authorizing Official of the Applicant Agency or the designation of any other additional
individual(s) to sign claims are documented in accordance with TSC documentation requirements.
viii. The claim is submitted no later than July 31, 2008.
page
Vemon, City of
Schedule C -Terms and Conditions
Click It or Ticket Program for Local Law Enforcement Agencies
Grant No. TC 08446
A. INDEMNIFICATION
Applicant Agency agrees to indemnify, defend, and save harmless the State of California, its officers, agents, and
employees, the Regents of the University of California its officers, agents and employees from any and all claims and
losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm,
or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this
grant; and=from=any=and_all=claims=and-losses-accruing=or=resulting-to_any-per-son,—firm,.or=corporation=who-may=be____
injured or damaged by Applicant Agency in the performance of this grant.
B. GOVERNING LAW
This Grant shall be governed by and construed in accordance with the laws of the State of California.
C. NON -ASSIGNABILITY
The obligations of the applicant agency under this Grant are not assignable to any third party
D. USE OF UNIVERSITY NAME/TRADEMARKS
Applicant Agency shall not use the name of the University of California or any abbreviation thereof, or any name of
which "University of California " is a part, or any trademarks of the University, in any commercial context, such as may
appear on products, in media (including web sites) and print advertisements in cases when such use may imply an
endorsement or sponsorship of the Applicant Agency, its products or services. All uses of the University's name and
trademarks, therefore, must first receive prior written consent of The Regents of the University of California through
the Office of Marketing & Business Outreach. This policy is in compliance with the State of California Education Code
Section 92000.
E. TERMINATION
Each party has the right to suspend, terminate or abandon the execution of any work by the Applicant Agency without
cause at any time upon giving prior written notice. In the event that this grant is suspended, terminated or
abandoned, the Regents of the University of California shall pay the Applicant Agency for services provided
hereunder prior to the effective date of said suspension, termination, or abandonment. Said payment shall be
computed in accordance with the Payment Schedule B, provided that the maximum amount payable to the Applicant
Agency for its services shall not exceed the Grant Total on Schedule B for services provided hereunder prior to the
effective date of suspension, termination, or abandonment.
F. STATE OF CALIFORNIA TERMS AND CONDITIONS
Applicant Agency agrees to abide by the General Terms, Conditions, and Certifications contained in OTS Grant
Program Manual, Chapter 6, Exhibit 6-A www.ots.ca.gov.
page
Police Department
City Of Vernon
April 23, 2008
TO: Nelly Giron, City Clerk
FROM: Daniel Calleros
SUBJECT: Executed CIOT Grant Contract
Attached -is a fully executed agreemeMl6r theCtick It -or T1ck�Gran rant—program,s Resol iori #-9576 If-- — —
you have any questions, please feel free to contact me at ext. 116.
The Regents of the University of California
School of Public Health, Berkeley, GRANT NUMBER
with Primary Funding from the
California Office of Traffic Safety CT08446
' GRANT
1. Title of Program
Click It or Ticket Program For Local Law Enforcement Agencies
2. Name of Applicant Agency
4. Period of Grant
VERNON, CITY OF
Month - Day - Year
From: 10/01/07
3. University of California Berkeley, Traffic Safety Center
To: 07131108
DAVID RAGLAND, DIRECTOR, UC BERKELEY TRAFFIC SAFETY CENTER
5. Description of Program
The goal of the California Click It Or Ticket (CIOT) project is to increase seat belt use statewide to 95% by July 31, 2008. Through the
combined efforts of state and local law enforcement agencies, a seat belt enforcement campaign will be conducted during a 21=day
mobilization period, May 12 - June 1, 2008, in support of the national Click It or Ticket mobilization. Grant funds will be used to increase
the number of seat belt enforcement hours incurred by first line supervisors, officers, and clerical/administrative personnel. The additional
hours will be incurred on an overtime basis. During the mobilization period, the Vernon Police Department will enforce seat belt use in
Vernon in accordance with this grant. Incorporated into this grant are attached: Schedules A - Description, Schedule B - Budget
Narrative, and Schedule C -Terms and Conditions.
6. Federal Funds Allocated Under This Grant Shall Not Exceed: $3,000.00
7. Approval Signatures (By signing this page. Agency agrees to the terms and conditions which follow and are attached)
A. The Regents of the University of California Authorized
B. Authorizing Official For Applicant Agency
Signature
Name: Brian C. Donohue Phone: 510 642-3128
Name: Eric Fresch Phone: (323) 583-8811
Title: Business Contracts Administrator Fax:: 510 642-8604
Title: City Administrator Fax: (323) 826-1438
Address: Business Contracts Office
Address: 4305 Santa Fe Avenue
6701 San Pablo Avenue, MC 5600
Vernon, CA 90058
Berkeley, CA 94720-5600
Email: donohue@berkeley.edu
Email: efresch@ci.vernon.ca.us
Y-7.0p.
o
(Signature) (Date)
(Signature) (Date)
C. Agency Office Authorized to Receive Payments
D. Optional: Individuals Authorized to Sign Claims (in
addition to the Authorizing Official for Applicant Agency)
Agency: Vernon, City of Phone: (323) 583-8811
Name: Title:
Office: City Treasurer
Address: 4305 Santa Fe Avenue
(Signature) (Date)
Vernon, CA 90058
Name: Title:
Tax ID #: 95-6000808
Contact Person: Sharon Duckworth
Email: sduckworth@ci.vernon.ca.us
(Signature) (Date)
Page 1
Vernon, City of
Schedule A - Description
Click It or Ticket Program for Local Law Enforcement Agencies
Grant No. CT08446
GOALS
To increase seat belt use, statewide, to 95% by July 31, 2008.
PROJECT OBJECTIVES
1. To conduct on an overtime basis, enforcement operations specifically targeting seat belt violations
during the 21-day mobilization period, May 12 through June 1, 2008.
2. To attend the Traffic Safety Center's (TSC's) pre -operational training for supervisors, officers and
support personnel who'll be conducting occupant protection roll call training for the seat belt
enforcement operations.
A representative(s) from the applicant agency's finance department should attend.
3. T=o-conduct=a=pre-operational=seat=belt=compliance=survey=in-the=period; May "IT-2008.
-2008. -- - ---
4. To conduct by May 12, close of business, an occupant protection roll call training for officers and
administrative personnel participating in the seat belt enforcement operations during the mobilization
period.
5. To conduct a post -operational seat belt compliance survey in the period, June 2 — 9, 2008.
6. To submit a mobilization report, pre- and post -operational seat belt compliance survey results, and the
press release announcing the CIOT program to the TSC by June 30, 2008. These forms are required to
receive reimbursement for claimed costs.
7. To submit to the TSC all appropriately completed and required documentation for claims made
(Schedule B lists the required documentation) by July 31, 2008. The grant covers only overtime
personnel costs. Other direct costs are not reimbursable. Indirect costs are not reimbursable.
Note: Nothing in this grant shall be interpreted as a requirement, formal or informal, that a particular police officer
issue a specified or predetermined number of citations in pursuance of the obligation.
MEDIA OBJECTIVES
To issue a press release before May 12, 2008 announcing the 2008 Click It or Ticket mobilization
period.
If using the OTS press release template provided by TSC, forward press releases, media
advisories, alerts, and other press materials to TSC concurrently with distribution to the media. If
any other press release format or copy is used, press releases must be submitted to the OTS
Public Information Officer at pio@ots.ca.gov for review and approval at least 14 days in advance of
the mobilization. The approved press releases must be also sent to the TSC.
To use the following standard language in all press, media, and printed materials: "Funding for this
program was provided by a grant from the California Office of Traffic Safety, through the National
Highway Traffic Safety Administration."
METHOD OF PROCEDURE
Phase I: Program Preparation (February 1, 2008 to May 3, 2008)
1. The individual(s) responsible for the occupant protection roll call training for officers and staff
participating in the enforcement operation must attend the TSC pre -operational training (to be held at
various locations in the state during March - April 2008). The pre -operational training will instruct
attendees on the applicable occupant protection statutory and regulatory requirements. The occupant
protection roll call training conducted by the grantee must cover the applicable occupant protection
statutory and regulatory requirements. Supervisors and officers must receive occupant protection roll
call training prior to the mobilization.
2. Personnel responsible for completing the mobilization report, conducting the pre- and post -operational
seat belt compliance surveys, and the claim are encouraged to attend the TSC pre -operational
training. The reporting requirements and the claim procedures have changed from prior grant
processes.
Note: Personnel and travel costs associated with attending the TSC pre -operational training are not reimbursable
under this grant.
page 2
Vernon, City of
Schedule A - Description (continued)
Click It or Ticket Program for Local Law Enforcement Agencies
Grant No. CT08446
Phase II: Pre -Operational Seat Belt Compliance Survey(s) (May 4-11, 2008)
3. Conduct a pre -operational seat belt compliance survey(s) at a representative location(s) in the area(s)
selected for seat belt enforcement. Use the seat belt compliance survey form available at
http://www.tsc.berkeley.edu/seatbeltminigrants/.
4. The survey (s) must be conducted during daylight hours, or in well -lit areas if conducted at night. There
should be sufficient illumination for officers to accurately observe whether vehicle occupants are
wearing (or not wearing) seat belts.
5. Send the survey form(s) to the TSC.
Phase III: Seat Belt Enforcement Mobilization Period (May 12, 2008 — June 1, 2008)
6. Issue a press release announcing the 2008 CIOT mobilization. Use the sample OTS press release
provided by TSC.
7. Use OTS's tagline "Click It or Ticket" and OTS publication materials. National (NHTSA) materials can
be used to support the OTS tagline.
8. Where appropriate, coordinate with other grantees served by the same local community newspaper to
issue a combined press release. Plan ahead to meet newspaper deadlines.
9. Send the press release to the TSC.
10. Deploy enforcement officers on an overtime basis for saturation patrols (which cover specific
geographical areas), enforcement zones (which take place on specific roadways), or a combination of
both. Note: This grant will not reimburse overtime for seat belt checkpoints.
11. Assign dispatchers as appropriate, on an overtime basis.
12. Assign CSOs and administrative/clerical staff to overtime shifts as appropriate, for administrative duties
including, but not limited to, the collection of seat belt enforcement data.
Phase IV: Post -Operational Seat Belt Compliance Survey(s) (June 2 — 9, 2008)
13. Conduct a post -operational seat belt compliance survey(s) at the same location(s) as for the pre
operational seat belt compliance survey(s).
14. The survey(s) must be conducted during daylight hours, or in well -lit areas if conducted at night. There
should be sufficient illumination for officers to accurately observe whether vehicle occupants are
wearing (or not wearing) seat belts.
15. Send the survey form(s) to the TSC.
Phase V: Mobilization Report (June 10 — 30, 2008)
16. Submit the mobilization report on-line by June 30, 2008. (TSC will email the log -on instructions).
17. The following information must be provided in the on-line mobilization report form:
a. Description of the enforcement strategy (i.e., saturation patrol and/or enforcement zone)
b. Number of overtime hours by personnel classification
C. Number of seat belt citations for 16 years of age and older
d. Number of seat belt citations for 15 years of age and younger
e. Pre- and post -operational seat belt survey results
f. Number of "other" types of enforcement actions by personnel assigned to the overtime seat belt
enforcement operation
g. Certification that an occupant protection roll call training session(s) was conducted
Phase VI: Claim Submission (July 1 — July 31, 2008)
22. Prepare the claim in accordance with the requirements in Schedule B — Budget Narrative.
23. Submit the claim by July 31, 2008.
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Vernon, City of
Schedule B - Budget Narrative
Click It or Ticket Program for Local Law Enforcement Agencies
Grant No. CT08446
The Vernon, City of will be reimbursed up to the Grant Total of $3,000.00 for actual overtime personnel costs of
conducting a seat belt enforcement operation during the mobilization period, May 12, 2008 - June 1, 2008. The
Grant Total of $3,000.00 is based upon the overtime rates submitted by the grantee.
Overtime reimbursement will reflect actual costs (OT hourly rate and overtime benefit rate) of the personnel
conducting the seatbelt enforcement operation. Other direct costs are not reimbursable. Indirect costs are not
reimbursable.
Only benefits earned as a percentage of hourly pay are allowed. Benefit costs for overtime hourly rates are always
lower than benefit costs for regular hourly rates.
Budgeted grant activities will be conducted by personnel on an overtime basis. Grant -funded operations may be
conducted by personnel such as an officer, lieutenant, sergeant, corporal, deputy, community services officer,
dispatcher, clerical/administrative, etc. depending on the titles used by the agency. Personnel will be deployed as
needed to accomplish the grant goals and objectives.
Officer time incurred in the period following the mobilization period are not reimbursable.
Clerical/administrative/CSO time incurred during and following the mobilization period are reimbursable in accordance
to Method of Procedure Phase III item 12.
Reimbursements are contingent upon the following:
i. The mobilization report has been submitted (on-line).
ii. The press release announcing the CIOT mobilization has been submitted.
iii. The claim form is complete and correctly filled out.
iv. Overtime slips verifying the personnel overtime hours in the claim are attached to the claim.
V. A ledger report(s) supporting the claim amount is attached to the claim.
vi. The information in the overtime slips and the ledger report fully support the claim.
vii. The claim is signed by the Authorizing Official (Box B of the grant cover page) or Individuals
Authorized to Sign Claims (Box D) as designated in the grant cover page.
vii. Changes in the Authorizing Official of the Applicant Agency or the designation of any other additional
individual(s) to sign claims are documented in accordance with TSC documentation requirements.
viii. The claim is submitted no later than July 31, 2008.
Vernon, City of
Schedule C - Terms and Conditions
Click It or Ticket Program for Local Law Enforcement Agencies
Grant No. CT08446
A. INDEMNIFICATION
Applicant Agency agrees to indemnify, defend, and save harmless the State of California, its officers, agents, and
employees, the Regents of the University of. California its officers, agents and employees from any and all claims and
losses accruing or resulting to any and all contractors, subcontractors suppliers, laborers, and any other person, firm,
or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this
grant, and from any and all claims and losses accruing or resulting to any person, firm, or corporation who may be
injure ordamaged-by Applicant Agency -in theperformance-of this grant: - — - - - ----
B. GOVERNING LAW
This Grant shall be governed by and construed in accordance with the laws of the State of California.
C. NON -ASSIGNABILITY
The obligations of the applicant agency under this Grant are not assignable to any third party
D. USE OF UNIVERSITY NAME/TRADEMARKS
Applicant Agency shall not use the name of the University of California or any abbreviation thereof, or any name of
which "University of California" is a part, or any trademarks of the University, in any commercial context, such as may
appear on products, in media (including web sites) and print advertisements in cases when such use may imply an
endorsement or sponsorship of the Applicant Agency; its products or services. All uses of the University's name and
trademarks, therefore, must first receive prior written consent of The Regents of the University of California through
the Office of Marketing & Business Outreach. This policy is in compliance with the State of California Education Code
Section 92000.
E. TERMINATION
Each party has the right to suspend, terminate or abandon the execution of any work by the Applicant Agency without
cause at any time upon giving prior written notice. In the event that this grant is suspended, terminated or
abandoned, the Regents of the University of California shall pay the Applicant Agency for services provided
hereunder prior to the effective date of said suspension, termination, or abandonment. Said payment shall be
computed in accordance with the Payment Schedule B, provided that the maximum amount payable to the Applicant
Agency for its services shall not exceed the Grant Total on Schedule B for services provided hereunder prior to the
effective date of suspension termination, or abandonment.
F. STATE OF CALIFORNIA TERMS AND CONDITIONS
IIApplicant Agency agrees to abide by the General Terms, Conditions, and Certifications contained in OTS Grant II
Program Manual, Chapter 6, Exhibit 6-A www.ots.ca.gov.
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CITY CLERK'S OFFICE