Resolution No. 95961
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RESOLUTION NO. 9596
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON ACCEPTING THE BID OF AES ENTERPRISES, INC.
FOR THE CITYWIDE SEWER SYSTEM CLOSED CIRCUIT
TELEVISION (CCTV) INSPECTION IN ACCORDANCE WITH
CONTRACT NO. 610 OF THE CITY OF VERNON AND
APPROVING THE EXECUTION OF SAID CONTRACT
WHEREAS, Contract No. 610 of the City of Vernon was approved
by the City Council of the City of Vernon pursuant to Resolution No.
9559, and sealed bids were opened on April 2, 2008; and
WHEREAS, said bids were referred to Samuel Kevin Wilson,
Director of Community Services & Water, who has reported to the City
Council under the date of April 9, 2008, recommending that Contract
No. 610 for the Citywide Sewer System Closed Circuit Television (CCTV)
Inspection be executed with AES Enterprises, Inc. on the basis of its
bid in the sum of One Hundred Forty -Two Thousand Seven Hundred Sixty -
Nine Dollars and Fifty -Five Cents ($142,769.55), being the lowest
responsible bid meeting the contract requirements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
and correct.
SECTION 2: The City Council of the City of Vernon does
hereby award Contract No. 610 to AES Enterprises, Inc. in accordance
with the recommendation of Samuel Kevin Wilson, Director of Community
Services & Water, and authorizes the Mayor or Mayor Pro-Tem to execute
the Contract for, and on behalf of, the City of Vernon and the City
Clerk is hereby authorized to attest thereto.
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SECTION 3: All other bids are rejected subject to execution
of the contract and the City Treasurer is hereby directed to return to
unsuccessful bidders any cashier or certified checks deposited with
said bids upon the receipt of an executed contract from AES
Enterprises, Inc. accompanied by all required bonds and certificates.
SECTION 4: The City Clerk of the City of Vernon shall
certify to the passage of this resolution and thereupon and thereafter
the same shall be in full force and effect.
APPROVED AND ADOPTED this 21st day of April, 2008.
ATTES
MANU LA GIRON, City 4lerk
Name: Leonis C. Malbur'g
Title: Mayor` " ,^r n "' c
- 2 -
1 STATE OF CALIFORNIA )
ss
2 COUNTY OF LOS ANGELES )
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4 I, MANUELA GIRON, City Clerk of the City of Vernon, do hereby
5 certify that the foregoing Resolution, being Resolution No. 9596, was
6 duly adopted by the City Council of the City of Vernon at a regular
7 meeting of the City Council duly held on Monday, April 21, 2008, and
8 thereafter duly signed by the Mayor or Mayor Pro-Tem of the City of
9 Vernon.
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12 MANUELA GIRON, City Clerk
13 (SEAL)
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CITY CLERK'S OFFICE
INTER -OFFICE MEMORANDUM
DATE: April 29, 2008
TO: Samuel Kevin Wilson, Director of Community Services & Water
FRO ,- Nelly Giron, City Clerk
RE: Resolution No. 9596 - A Resolution of the City Council
of the City of Vernon Accepting the Bid of AES
Enterprises, Inc. for the Citywide Sewer System Closed
Circuit Television (CCTV) Inspection in Accordance
With Contract No. 610 of the City of Vernon and
Approving the Execution of Said Contract
Transmitted herewith is a copy of Resolution No. 9596,
referenced above, which was approved by City Council on April
21, 2008.
NG:dr
c: Resolution No. 9596
Contract No. 610
CITY OF VERNON
COMMUNITY SERVICES & WATER DEPARTMENT
CONTRACT CHANGE ORDER NO. 1 SUPPLEMENT NO. SHEET 1 OF I SHEETS
PROJECT: Citywide Sewer System CCTV Contract. No. 610
TO: AES Enterprises, Inc. CONTRACTOR
REQUESTED BY: City of Vernon
You are hereby directed to make the herein described changes to the plans and specifications or do the following described work
not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and
conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally
included in the contract.
Provide additional hydro -flushing services for 85,000 feet of sewer at the bid unit cost of
$0.55 per lineal foot. Subtotal cost of: $46,750.00
Provide additional cleaning over and above the two passes of hydro -flushing included in
the bid unit cost on a time and material cost of $225.00 per hour. Contractor to secure
approval for additional cleaning from the City of Vernon staff prior to the additional
cleaning. Estimated cost for this work is 50 hours for a subtotal cost of: $11,250.00
Total cost of change order: $58,0K.00
(Contract Resolution No. 9596)
Contract Amount (Base Bid)
........ .............. ......
$
142,769.55
Amount of This Change Order
..... .. .. .
$
58,000.00
Amount of Previous Change Orders
.... ... .. ..................
$
0.00
Total Change Orders
....... ... ..... ... ..... ... ...
$
58,000.00
Modified Contract Amount
....
$
200,769.55
By reason of this change order the time of
completion will be adjusted as follows:
Approved: Date: /'0`e'os
irecto of mmun' Service & Water
y Date: qlq log
Attest: �1„ .,
Manuela dhron,,tity Clerk
We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all
labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work above specified, and
will accept as full payment therefore the prices shown above.
Accepted Date: Z .2 Y ' 03 c:'s Contractor: Av C S
By: Title:
c: Protect file/Uontraetor/Purctrasmg Rev. 06/08
Of °Fk APPROVED AUG 18 '08 CITY COUNCIL
CITY CLERK DISTRIBUTION
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COMMUNITY SERVICES & WATER DEP
OFFICE MEMORANDUM
TO: Eric Fresch, City Administrator
FROM: Samuel Kevin Wilson, Director of Community Services & Water
DATE: August 11, 2008
SUBJECT: Citywide Sewer System CCTV Inspection —Contract No. 610 —Change Order
No. I
The contractor for this project, AES Enterprises, Inc. has encountered significant and
excessive amounts of grease and debris in the sewer system. The grease and debris is widespread in
the sewer system and accumulates rapidly. The sewer system is cleaned year round but the discharge
is apparently much more intense and widespread than anticipated. The existing City of Vernon sewer
cleaning equipment is assisting but can provide cleaning of the sewer system in only the relatively
lightly clogged areas. In addition, some areas have been found to be virtually blocked by the
accumulation of debris and manufacturing waste. In order for the accurate portrayal of the condition
of the sewer system additional cleaning by the specialized equipment of the contractor is needed. In
addition, the blockages caused by the manufacturing waste must be removed by multiple cleaning
passes and can be more economically controlled by City staff on a time and material basis at a cost of
$225.00 per hour. It is recommended that additional cleaning of the sewers be added to the contract at
the bid unit cost of $0.55 per foot for an estimated 85,000 feet of pipe needing to be cleaned at an
additional cost of $46, 750.00. In addition, the City estimates that 50 hours of specialized cleaning
will be needed at a cost of $11,250.00 for a total change order cost of $58,000.00. The budget for this
work is $300,000.00 and is in the Street Maintenance Account for fiscal year 2008-09. The total cost
with this change order will still be within the budgeted amount.
SKW/sn
Enclosure
C: Jeff Harrison, City Attorney
CITY OF VERNON
COMMUNITY SERVICES & WATER DEPARTMENT
CONTRACT CHANGE ORDER NO. 2 SUPPLEMENT NO. SHEET 1 OF 1 SHEETS
PROJECT: Citywide Sewer System CCTV Contract. No. 610
TO: AES Enterprises, Inc. CONTRACTOR
REQUESTED BY: City of Vernon
You are hereby directed to make the herein described changes to the plans and specifications or do the following described work
not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and
conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally
included in the contract.
Provide additional hydro -flushing services for 70,000 feet of sewer at the bid unit cost of
$0.55 per lineal foot. Subtotal cost of: $38,500.00
Provide additional cleaning over and above the two passes of hydro -flushing included in
the bid unit cost on a time and material cost of $225.00 per hour. Contractor to secure
approval for additional cleaning from the City of Vernon staff prior to the additional
cleaning. Estimated cost for this work is 50 hours for a subtotal cost of: $11,250.00
Total cost of change order: $49,750.00
(Contract Resolution No. 9596)
Contract Amount (Base Bid)
.......... ........... ..
$
142,769.55
Amount of This Change Order
......................... ....................
$
49,750.00
Amount of Previous Change Orders
$
58,000.00
Total Change Orders
I .............................
$
107750.00
Modified Contract Amount
.............................
$
250,519.55
By reason of this change order the time of
completion will be adjusted as follows:
Approved: Date:
ctor o Co munity Services & Water
Attest: Date: Q
�Ti
O
MaftelaGiOn, City Cleric
We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all
labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the work
above specified, and
will accept as full payment therefore the prices shown above.
Accepted Date: .j ep zCS Contractor:
By: ele of w� tG Title: �T
elf
c: Project File/Contractor/Purchasing Rev. 06/08
AES Enterprises., Inc.
Post Office Box 937
Brentwood, CA 94613
Ph 925-634-7154 / Fax 925-634-9326
CHANGE ORDER
TO:. Woody Natsuhara, Community Services & Water CHANGE ORDER NO.
3
City of Vernon
4305 Santa Fe Avenue DATE:
10/3108
Vernon, CA 90058
AES JOB NO.:
2103
PROJECT TITLE: Citywide Sewer System CCTV Inspection
Contract No. 610
Purchase Order No. 01-1.0002326
This will authorize the following changes:
1. Additional hydroflushing 70,000 LF
$ 38,500.60
2 Additional Heavy Cleaning 50.0 Hours
$11,250.00
$ 142,769.55
The original Contract Sum (Price), as applicable was ..............................................
Net change by previously authorized Change Orders ..... .. ... ..
$ 58,000.00
The Price prior to this Change Order was . ......... ........: ......... ..................... ......... ......... ..........
$ 200,769.55 ;
The Price of this Change Order ......................... ... .:.... ................................:...:...:. ...:..:......
$ 49,750.00
The new Price including this Change Order will be ...................................................................
$ 250,519.55
AES ENTERPRISES, INC: ACCEPTED BY:
By: By:
Title: Title:
Date: Date:
Note: Acceptance should be executed by corporate officer, partner or principal.in interest.
APPROVED OCT 14 '08 FINANCE
OF Vp
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COMMUNITY SERVICES & WATER DEP
OFFICE MEMORANDUM
TO: Eric Fresch, City Administrator
FROM: Samuel Kevin Wilson, irector of Community Services & Water
DATE:
SUBJECT:
October 2, 2008
Citywide Sewer System CCTV Inspection — Contract No. 610 — Change Order
No. 2
The contractor for this project, AES Enterprises, Inc. had encountered significant amounts of
grease and debris in the sewer system in the first half of the project and, although the sewer system is ,
cleaned year round, the buildup in the latest portions of the sewer system that are being videotaped has
been found to be much more widespread. The sections of sewer system that will be videotaped are the
sections that are expected to have the highest amount of grease and debris and, judging from the first
half of the project, significant cleaning is anticipated. The City of Vernon sewer cleaning equipment
has assisted and will continue to assist the contractor but is only capable of providing cleaning of the
sewer system in only the relatively lightly clogged areas and has been prone to breaking down. As in
the first phase of this project, additional cleaning by the specialized equipment of the contractor is
needed in order to get a clear view of the sewer system. It is recommended that additional cleaning of
the sewers be added to the contract at the bid unit cost of $0.55 per foot for an estimated 70,000 feet at
an additional cost of $38,500.00 and that 50 hours of heavy cleaning be added at a cost of $11,250.00
for a total change order of $49,750.00. The addition of this amount will still keep the cost of this
project under the original budget for this work of $300,000.00. Moreover, the City Community
Services Department will work with the businesses that are discharging the grease and debris in the
heaviest amounts to minimize this discharge since the City and the Los Angeles County Sanitation
District prohibit this type of discharge.
SKW/sn
Enclosure
C: Jeff Harrison, City Attorney
CITY OF VERNON��
COMMUNITY SERVICES & WATER DEPARTMENT
CONTRACT CHANGE ORDER NO. 3 SUPPLEMENT NO. SHEET 1 OF 1 SHEETS
PROJECT: Citywide Sewer System CCTV Contract. No. 610
TO: AES Enterprises, Inc. CONTRACTOR
REQUESTED BY: City of Vernon
You are hereby directed to make the herein described changes to the plans and specifications or do the following described work
not previously included in the plans and specifications of this contract. Except as specifically modified herein, all terms and
conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally
included in the contract.
Provide additional cleaning over and above the two passes of hydro -flushing included in
the bid unit cost on a time and material cost of $225.00 per hour. Contractor to secure
approval for additional cleaning from the City of Vernon staff prior to the additional
cleaning. Estimated cost for this work is 200 hours for a subtotal cost of.
$45,000.00
Total cost of change order:
$45,000.00
(Contract Resolution No. 9596)
Contract Amount (Base Bid)
....: ..... .... .
$
142,769.55'
Amount of This Change Order -
.. .. .......... .....
$
45,000.00
Amount of Previous Change Orders
... .. ........ .... ...
$
107,750.00
Total Change Orders
....... .. ....... ....................
$
152,750.00
Modified Contract Amount
...................... ........
....... ............. .....
$
295,519.55
By reason of this change order the time of 3 5 days
y
completion will be adjusted as follows:
Approved: Date:
�y Direct C munit Services & Water
r Attest: ''4, A�,-�
Date: % /
log
Ma la Pon, City Clerk
We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved,
that we will provide all
labor, equipment and materials, including overhead, except as may otherwise be noted above, and perform all services necessary for the
work above specified, and
will accept as full payment therefore the prices shown above.
Accepted Date: (7bT Contractor:
By: tea= Title:
c: Project rile/Contractor/Yurchasmg Rev. 06/08
OF VET
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P
S�VELY
APPROVED OCT 2 8 '08 FINANCE
CITY CLERK DISTRIBUTION
1�Ji.1-Y - C1.AV61A A,
COMMUNITY SERVICES & WATER DEPAR
OFFICE MEMORANDUM
TO: Eric Fresch, City Adtrator
FROM: Samuel Kevin Wilson, Director of Community Services & Water
DATE: October 16, 2008
SUBJECT: Citywide Sewer System CCTV Inspection — Contract No. 610 — Change Order
No. 3
The contractor fors project, AES Enterprises, Inc. had encountered significant amounts of
grease and debris in the sewer system during the project and now has encountered the blockages in
even more of the locations that are left in the project. The sewers are'cleaned by hydro flushing but,
unfortunately, the blockages are not discovered until the camera begins videotaping. The hydro -
flushing is by nozzles and if the sewer is heavily blocked the nozzles will not remove the heavy grease
and debris but will bypass it. The project is 85% complete but the last sections of the project have
proved to be the sections that have the grease and debris that cannot be removed except with the heavy
cleaning methods of the contractor using multiple specialized large diameter nozzles. In the worst
case scenario, we will need the heavy cleaning for all the pipe. Assuming this worst -case scenario, we
estimate the number of hours that will be required to clean this pipe is 200 hours at a cost of
$45,000.00. The addition of this amount will still keep the cost of this project under the original
budget for this work of $300,000.00. Please approve Change Order No. 3.
SKW/sn
Enclosure
C: Jeff Harrison, City Attorney