Resolution No. 95971
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RESOLUTION NO. 9597
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND AUTHORIZING NOTICE INVITING
SEALED PROPOSALS OR BIDS FOR THE PURCHASE OF ONE
2008 DODGE CHARGER FOR THE POLICE DEPARTMENT
WHEREAS, the Police Department has determined that it needs
to replace unit number 96, a 1995 Chevrolet Tahoe vehicle, that was
completely destroyed in a traffic collision; and
WHEREAS, the Police Department has determined that a 2008
Dodge Charger is the best vehicle to meet its needs; and
WHEREAS, the Chief of Police has recommended that authority
be granted for the Purchasing Agent, or her designee, to seek formal
bids for the purchase of the 2008 Dodge Charger; and
WHEREAS, a bid specification for the purchase of the 2008
Dodge Charger has been presented to the City Council of the City of
Vernon; and
WHEREAS, the City Council of the City of Vernon has
determined that it is in the best interests of the City of Vernon that
bids be solicited in accordance with the Vernon City Code.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
and correct.
,SECTION 2: The bid specification, which is attached hereto
as Exhibit A and incorporated by reference, is hereby approved by the
City Council of the City of Vernon.
SECTION 3: The City Clerk of the City of Vernon is hereby
I directed to give notice, in writing, inviting sealed proposals or bids
2 for the purchase of the 2008 Dodge Charger, in accordance with the bid
3 specification, and in accordance with this resolution.
4 SECTION 4: There being no newspaper of general circulation
5 printed, published or circulated in the City of Vernon, the City Clerk
6 is hereby directed to post said notice, or cause the same to be
7 posted, in three of the most public places in the City of Vernon, to
8 wit: the northwest corner of 38th Street and Santa Fe Avenue, the
9 northeast corner of Leonis Boulevard and Pacific Boulevard, and on the
10 bulletin board located outside on the wall near the second floor
11 entrance to the City Hall of said City, located at 4305 Santa Fe
12 Avenue, all in the City of Vernon, County of Los Angeles, State of
13 California.
14 SECTION 5: The City Clerk of the City of Vernon is hereby
15 directed to post said notice forthwith and the first posting of said
16 notice shall be at least ten (10) days before the opening of the bids
17 for the proposed 'contract. Said notice shall provide that sealed
18 proposals or bids will be received by the City of Vernon at the office
19 of the City Clerk, or her designee, at the City Hall, 4305 Santa Fe
20 Avenue, Vernon, CA 90058-0805.
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SECTION 6: The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and
thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this.215t day of April, 2008.
ATT ST:
A�'
MAI
LA GIRON, ity Clerk
Name: Loonis C. Malburg
Title: Mayor -
- 3 -
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, MANUELA GIRON, City Clerk of the City of Vernon, do hereby
certify that the foregoing Resolution, being Resolution No. 9597, was
duly adopted by the City Council of the City of Vernon at a regular
meeting of the City Council duly held on Monday, April 21, 2008, and
thereafter was duly signed by the Mayor or Mayor Pro-Tem of the City of
Vernon.
(SEAL)
r
M�NU_ELA GIRON, Ci Clerk
- 4 -
EXHIBIT A
Vernon Police Department
Patrol Vehicle
SPECIFICATIONS
GENERAL
The vehicle covered by this specification is for the purchase of one (1) 2008
Dodge Charger Police Package (PPV) vehicle and shall be supplied as specified
from the manufacturers new, unused and latest model complete with all
necessary equipment and accessories.
The vehicle shall be delivered completely assembled and ready to operate. All
equipment normally furnished, as a standard shall be included. All separate units
or components shall be new, unused, installed connected and delivered in good
operating order.
The subject vehicle shall conform in all respects and be equipped to operate
legally on California State Highways as specified in the California Motor Vehicle
Code. The vehicle shall meet all California State and Federal safety and
emission standards when delivered to the City of Vernon.
The successful bidder shall submit in detail a final draft of all specifications for
final approval by the City of Vernon and the Vernon Police Department prior to
purchase.
All bids submitted shall include sufficient associated literature as required to fully
describe and detail the items under consideration. This should include
photographs, performance charts, components list, dimensional drawings, etc.
The bidder shall clearly state any changes, exceptions or substitutions of
equivalent equipment/materials to these specifications
The successful bidder will arrange to demonstrate a similarly equipped 2008
Dodge Charger, with Police Package (PPV), prior to purchase.
Whenever materials or equipment are specified or described in the specifications
by using the name of proprietary item or name of a particular manufacture,
fabricator, supplier of distributor, the naming of the item is intended to establish
the type, function and quality required. Unless the name is followed by words
indicating that no substitution is permitted, materials or equipment of other
manufacturers, fabricators, suppliers or distributors may be accepted by the City
of Vernon if sufficient information is submitted prior to the purchase by the
contractor to allow the City of Vernon to determine that the material or equipment
proposed is equivalent to the named. The term "equivalent" as used in this
specification, means "authorized equivalent" and acceptance of the "equivalent"
is subject to the approval of the City of Vernon.
Warranties:
The manufacturers warranties on the vehicle and any added equipment shall be
delivered to the City of Vernon without waiver by the city of any recourse under
California law.
Installation
No installation is needed on this bid.
Inspection
The bidder shall arrange for a pre -delivery inspection and right of refusal by the
City of Vernon Police Department.
Delivery Date
All bidders shall provide a date to deliver the vehicle. It is of utmost concern to
the City of Vernon that the quoted delivery date be met.
Any delay in the delivery shall be immediately reported in writing to the
purchasing agent with a copy to the Police Department representative, Captain
Rodino. Any change in the original quoted delivery date is subject to the
approval by the City of Vernon.
The City of Vernon reserves the right to cancel the purchase order for non-
performance of delivery by the quoted date at no cost or obligation to the City of
Vernon.
Delivery
The vehicle shall be delivered to 4305 Santa Fe Avenue, Vernon, California,
90058. The vehicle shall be ready for immediate and safe operation, having had
completed any necessary vehicle registration documentation. The invoice, any
necessary vehicle registration documentation, warranty information, and manuals
must accompany delivery. Delivery shall be Monday — Thursday from 0800 —
1400 and a forty-eight hour notice must be given to Captain Rodino.
This vehicle request is not a special order and should be the same type of
vehicle that is readily available to the general public.
Description
2008 Dodge Charger, Police Package (PPV), 5.7L Hemi, (black & white)
Standard Equipment List
• Advanced, multistage driver and front passenger airbags
• Manual air conditioning
• Brake -Park Interlock
• Electric Defroster
• 160-mph speedometer, tachometer, odometer, trip odometer, fuel level
and coolant temperature
• Warning indicator lights
• Instrument cluster
• Keyless entry
• Quad halogen headlamps with automatic off feature, tail lamps and center
high -mount stop lamp
• Interior dual front map lights
• Rear reading/courtesy lamps above each door
• Trunk lamp
• Dual power exterior mirrors
• Day/night center rearview mirror
• Front 3-point, outboard shoulder seatbelts with height adjustments
• Rear, 3-point non -height adjustable shoulder belt
• Tilt steering column
• Speed control
• Power windows with driver's one -touch -down feature
• Two -speed windshield wipers with speed sensitive intermittent modes
• Severe duty cooling system
• External oil coolers: engine oil, transmission fluid, power steering fluid
• 5-speed automatic transmission with override plus Autostick
• Four-wheel heavy duty antilock brakes with all -speed traction control
• Police performance Electronic Stability Program with Emergency Brake
Assist (ESP)
• Four-wheel independent performance suspension
• Police performance -tuned steering
• P22516OR18 BSW V-rated performance tires
• 18 x 7.5-inch steel wheels
• 800 CCA battery
• AM/FM stereo with compact disc player, changer controls, four speakers
and clock with auxiliary audio input jack
Bright hub caps
• Heavy duty cloth front bucket seats with manual lumbar
Easy path wiring grommet between under hood and passenger
compartments
Police equipment mounting bracket
0 Rear trunk -lid key lock cylinder
Optional Equipment List
• 5.7L HEMI V8 engine with Multi -Displacement System and 340hp @
5, 000 rpm, 390 lb-ft. of torque @ 4, 000 rpm
• Easy clean black vinyl floor covering
• Entire fleet keyed alike (without alarm)
• Dual black spot lights
• Full size spare tire
• Front door body -side molding deleted
• Independently switched white and LED red dome lamp
• Side -curtain airbags for front and rear passenger
• 18-inch bolt -on wheel covers
• Rear windows inoperative from rear seat
• Rear inside door locks and handles deactivated
• Emergency rear door lock override
• Black and white paint scheme
EPA Fuel Rating
City 17 / Highway 25 (5.7L V8 HEMI, 5-speed automatic transmission)
Safety
• Front 3-point, outboard shoulder seatbelts with height adjustments
• Rear, 3-point non -height adjustable shoulder belt
• Advanced, multistage driver and front passenger airbags
• Side -curtain airbags for front and rear passenger
• Four-wheel heavy duty antilock brakes with all -speed traction control
• Police performance Electronic Stability Program with Emergency Brake
Assist (ESP)
Manuals
• Service
• Electrical
• Mechanical
• Emissions
Contract
The vendor shall be required to execute a vehicle purchase contract in
substantially the same form as the draft contract attached hereto.
-*()'00.?0//
-0 / olez�
rQ QUOTE
CITY OF VERNON
2008 DODGE CHARGER POLICE CAR
BLACK & WHITE PATROL
BASED ON ALAMEDA COUNTY CONTRACT
INCLUDES LISTED OPTIONS
HD CLOTH BUCKET SEATS W/CLOTH REAR
BLACK VINYL FLOOR
FULL SIZE SPAIR
4 KEYS/4 REMQ
5.7 LITER
POWER SEAT;i.,
LEFT AND Rfo..."'HTSPOT
L S4
F,NMRGF_NC*,REL,l'-,. ffl-.,,X
&'WHI
ENTIRE FLEfg KWAME
SUB TOTAL
OPTIONS NEEDED
PAINT 4 DOOkS`,,-sAND R
SELLING PRICE .``'
LESS CUSTOMER DISC(
SUB
SALES TAX 8.25%
CA TIRE TAX
TOTAL FOR EACH CAR
.224350
.0
W., W.,T-TTTF
750.00
233,195.00
-200.00
XL 221)985.00
1,896.26
8.75
24.)89012,,1
1221 Auto Center Drive •, F.O. Box 730 p Anaheim, CA 92815 * Ph: 714-635-2340 0 Fax 714-533-1553
ZO/ZO 39Vd 39a0G >133dDW 6991669VU VZ:60 80OZ/61/60
1031
POLICE Pg. 6.2
CITY OF VERNON
EQUIPMENT REQUEST SCHEDULE
2007 - 2008
TITLE OF ITEMS REQUESTED: UNANTICIPATED BLACK AND WHITE VEHICLE REPLACEMENTS
PRIORITY:
1. ESSENTIAL: A SERVICE OR PROGRAM WILL BE CANCELLED WITHOUT THE ITEM
2. DESIRABLE: ITEM IS REQUIRED TO MAINTAIN EFFICIENT OPERATION
3. DEFERRABLE: ITEM IS NEEDED, BUT POSSIBLY DEFERRABLE FOR ONE YEAR
NET COST:
INCLUDING SALES TAX AND INSTALLATION LESS APPLICABLE TRADE-IN AUTO 70,000
NON AUTO
MANUFACTURER, SUPPLIES, BRAND WONDRIES FLEET GROUP
SOURCE OF QUOTED PRICE WONDRIES FLEET GROUP
NOTE: SHOW DETAIL BELOW
NUMBER REQUESTED: REPLACEMENT: 2 ADDITIONAL:
NUMBER NOW IN USE BY REQUESTING UNIT
EQUIPMENT NUMBER(S) OF ITEM(S) BEING REPLACED
RECOMMENDATION DISPOSITION
EXPLANATION OF NEED:
PRESENT EQUIPMENT IS: OBSOLETE: UNRELIABLE:
UNSAFE: WORN-OUT:
NEW EQUIPMENT WILL:
INCREASE SAFETY: X. IMPROVE SERVICE: X
REDUCE DOWN TIME: X SAVE MANPOWER: X
NARRATIVE TWO (2) ADDITIONAL UNITS ARE REQUESTED TO COVER THE UNANTICIPATED LOSS OF A VEHICLE
JUSTIFICATION DUE TO A COLLISION, FIRE OR OTHER MECHANICAL BREAKDOWN. (Standard carryover)
1 VEHICLE PURCHASE CONTRACT
2
3 THIS CONTRACT is made, entered into and executed in duplicate originals, either copy of
4 which may be considered and used as the original hereof for all purposes, as of this _ day of
5 , 20_, in the City of Vernon, County of Los Angeles, California
6
BY AND BETWEEN THE CITY OF VERNON (hereinafter
7 referred to as the "City")
4305 Santa Fe Avenue
8 Vernon, CA 90058
9 AND CONTRACTOR.
10 (hereinafter referred to as " ")
11
12 WHEREAS, the City is in need of a Vehicle for its
13 Department; and
1.4 WHEREAS, on , 20_, the City issued Bid No. which sets forth
15 specifications for the vehicle required by the City; and
16 WHEREAS, on , 20_, CONTRACTOR responded to Bid No. ; and
17 WHEREAS, the City has accepted the bid of CONTRACTOR which is attached hereto as
18 Exhibit "A" and incorporated herein by reference and desires to purchase the from
19 CONTRACTOR.
20 NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET
21 FORTH HEREIN:
22 1. Purchase. CONTRACTOR agrees to sell to the City a
23 Vehicle, which meets the specifications contained in City of Vernon Bid No. , dated
24 20_, and which is consistent with CONTRACTOR's Bid of (collectively, the "Bid
25 Documents"), which is attached hereto as Exhibit "A."
26 2. Price. Consistent with its Bid, CONTRACTOR agrees to sell and deliver,
27 subject to final inspection by the City, Vehicle for the total sum of
28 Dollars and Cents ($ ), including tax
I and final inspection.
2 3. Payment Terms. The City agrees to pay CONTRACTOR a total of
3 Dollars and Cents ($ ), including tax, for the
4 purchase of the vehicle. (further terms).
5 4. Warranties. CONTRACTOR shall provide, at a minimum, a three (3) year
6 factory bumper -to -bumper warranty covering parts and labor to begin upon acceptance of the
7 by the City. All manufacturers' warranties, and any other warranties made applicable
8 by law, shall apply to the City's purchase of the above -referenced Vehicle.
9 5. General Provisions.
10 A. Governing Law. The laws of the State of California shall govern the
11 rights, obligations, duties and liability of the parties to this Contract and shall also govern the
12 interpretation of this Contract.
13 B. Notices. Notices to the parties, unless otherwise requested in writing,
14 shall be sent to:
15 City: THE CITY OF VERNON
ATTN: DOLORES JAUNZEMIS, PURCHASING
16 4305 SANTA FE AVENUE
VERNON, CA 90058-0805
17
18 CONTRACTOR:
ATTN:
19
20
6. Entire Agreement. This Contract is the entire. agreement of the parties,
21
CONTRACTOR represents that in entering into this Contract, it has not relied on any previous
22
representations or understandings of any kind or nature.
23
7. Benefit of Agreement. This Contract shall bind and benefit the parties hereto
24
and their heirs, successors, and permitted assigns.
25
8. Forum. Any dispute related to this Contract shall be adjudicated in a state
26
court serving the County of Los Angeles, California.
27
9. Arbitration. The parties agree that any and all disputes arising out of or in
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relation to this Contract, including without limitation any action in tort, shall be resolved exclusively,
finally and conclusively by arbitration in Los Angeles County, California under the auspices of and
pursuant to the rules of the Judicial Arbitration & Mediation Services Inc. (JAMS). Each party will
select an arbitrator. Those two arbitrators will then select a third. The three -member panel will make
the final decision. All decisions of the arbitrators shall be in writing, and the arbitrators shall provide
written reasons for their decision. The arbitration decision shall be final and binding on the parties.
Notwithstanding the foregoing, the parties shall be permitted to access the court system to enforce any
arbitration award or to obtain injunctive relief. The exclusive jurisdiction and venue for any such action
shall be the Superior Court of California, Los Angeles County. Any and all contracts between
Contractor and any subcontractor relating to this Agreement shall include the same arbitration clause.
IN WITNESS WHEREOF, the parties have caused this Contract to be executed by and
through their authorized officers on the date, month and year first written above.
ATTEST:
MANUELA G1RON, City Clerk
APPROVED AS TO FORM:
JEFF A. HARRISON, City Attorney
LI-A
Ul-A
Title:
By:
Title:-
-3-
CITY OF VERNON
LEONIS C. MALBURG, Mayor
CONTRACTOR
CITY CLERK'S OFFICE
INTEROFFICE MEMORANDUM
DATE: April 29, 2008
TO: Steve Towles, Chief of Police
FROM: Nelly Giron, City Clerk
RE: Resolution No. 9597 - A Resolution of the City Council
of the City of Vernon Approving and Authorizing Notice
Inviting Sealed Proposals or Bids for the Purchase of
One 2008 Dodge Charger for the Police Department
Transmitted herewith is a copy of Resolution No. 9597 referenced
above, which was approved by City Council on April 21, 2008.
Thank you.
NG:dr
c: Dolores Jaunzemis
Resolution No. 9597