Resolution No. 95981
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RESOLUTION NO. 9598
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON AUTHORIZING THE ISSUANCE OF A REQUEST FOR
PROPOSAL FOR A 2008 CHEVROLET W5500 DIESEL TRUCK
WITH MODIFIED 16 FOOT VAN BODY FOR THE DEPARTMENT
OF COMMUNITY SERVICES & WATER
WHEREAS, the City of Vernon is interested in obtaining
proposals from qualified dealers for the purchase of a 2008 Chevrolet
W5500 NR354 Diesel Truck with Modified 16 Foot Van Body, which will be
used as a Graffiti truck; and
WHEREAS, the Director of Community Services & Water has
requested the issuance of a Request for Proposal for a 2008 Chevrolet—
W5500 NR354 Diesel Truck with Modified 16 Foot Van Body (the "RFP")
pursuant to Section 2.29-2 of the Vernon City Code.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
and correct.
SECTION 2: The City Council of the City of Vernon hereby
directs the Director of Community Services & Water, or his designee,
to issue the RFP, a copy of which is attached hereto and incorporated
by reference as Exhibit A, to one or more qualified dealers, and to
report to the City Council on the proposals received with a
recommendation for action.
1 SECTION 3: The City Clerk of the City of Vernon shall
2 certify to the passage of this resolution, and thereupon and
3 thereafter the same shall be in full force and effect.
4 APPROVED AND ADOPTED this 21St day of April, 2008.
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Name: LE=onis Ca Malburg
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Title: Mayor - -
9 ATT T:
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11 MAN ELA GIRON, it Clerk
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, MANUELA GIRON, City Clerk of the City of Vernon, do hereby
certify that the foregoing Resolution, being Resolution No. 9598, was
duly adopted by the City Council of the City of Vernon at a regular
meeting of the City Council duly held on Monday, April 21, 2008, and
thereafter was duly signed by the Mayor or Mayor Pro-Tem of the City of
Vernon.
(SEAL)
MANUELA GIR N, City Clerk
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EXHIBIT A
Je- ~A a,
COMMUNITY SERVICES & WATER DEPARTMENT
Samuel Kevin Wilson, Director of Community Services -& Water
4305 Santa Fe Avenue, Vernon, California 90058
Telephone (323) 583-8811 Fax (323) 826-1435
March 2008
REQUEST FOR PROPOSAL
CITY OF VERNON
TECHNICAL SPECIFICATIONS
FOR A 2008 CHEVROLET W5500 DIESEL TRUCK WITH
MODIFIED 16 FOOT VAN BODY
INTENT
It is the intent of this Request for Proposal (RFP) is to seek bids for the purchase of a 2008
Chevrolet W5500 NR354 Diesel Truck (Unit) suitable for the service demands of the City of
Vernon Department of Community Services and Water. The City of Vernon has evaluated
different types of trucks and has determined that this product is best suited for the department's
needs in terms of quality, performance, and standardization. A 16-foot Aluminum Van Body
manufactured by Metro Truck Body shall be installed by the selected dealer. All installations
shall be made in a neat and workman -like manner and all equipment furnished shall be of a
standard manufacture. All work and material furnished shall be subject to the approval of the
Director of Community Services and Water.
The body, finish and fittings shall be the latest model, shall not have been used in demonstrator
or other service and shall be factory standard in all respects not in conflict with the following
specific requirements.
Manufacturer's standard equipment and all devices necessary to comply with the State of
California Vehicle Code, the California Administrative Code and the Federal Motor Vehicle
Safety Standards shall be included. Vehicle must comply with all California Motor Vehicle
Pollution Control Board Requirements.
All vehicle(s) will be serviced, cleaned and ready for immediate operation when delivered.
F�,-cfusivefy Industfiaf
SERVICES_ CONTRACT
A sample of the City's Standard Agreement and Insurance Requirements the successful Proposer
will be required to enter into with the City is attached hereto as Appendix "A". Proposers are
strongly advised to review all the terms and conditions of the sample contract. If the Proposer
takes exception to any provision of the attached sample contract, the Proposer must specify each
exception and give a detailed statement of why he takes exception to each certain provision
stated in the sample contract. The extent to which the Proposer takes exception to the City's
contract will be considered and evaluated in the contract award. Submission of the proposing
firm's standard contract, as a part of the proposal will not be accepted.
EQUIVALENT PRODUCT
Bids will be accepted for consideration on any make or model that is equal or superior to the
truck specified. Decisions of equivalency will be at the sole interpretation of the City. A blanket
statement that equipment proposed will meet all requirements will not be sufficient to establish
equivalence. Original manufacturer's brochures of the proposed unit are to be submitted with
the proposal.
All modifications made to the standard production unit described in the manufacturer's
brochures must be certified by the manufacturer and submitted with the bid, or the bid will be
deemed "non -responsive" and rejected without further review. The Proposer must be prepared to
demonstrate a unit similar to the one proposed, if requested.
INTERPRETATIONS
In order to be fair to all Proposers, no oral interpretations will be given to any Proposer as to the
meaning of the specification documents or any part thereof. Every request for such a
consideration shall be made in writing to the City of Vernon. Based upon such inquiry, the City
may choose to issue an Addendum.
GENERAL
The specification herein states the minimum requirements of the City. All bids must be regular
in every respect. Unauthorized conditions, limitations, or provisions shall be cause for rejection.
The City of Vernon will consider as "irregular" or "non -responsive" any bid not prepared and
submitted in accordance with the bid document and specification, or any bid lacking sufficient
technical literature to enable the Department to make a reasonable determination of compliance
to the specification.
It shall be the Proposers responsibility to carefully examine each item of the specification.
Failure to offer a completed bid or failure to respond to each section of the technical
specification will cause the proposal to be rejected without review as "non -responsive". All
variances, exceptions and/or deviations shall be fully described in the appropriate section.
Deceit in responding to the specification will be cause for rejection.
0)
CHEVROLET W5500 NR354 BID SPECIFICATIONS
GVWR
• 17,950lbs
ENGINE
• Isuzu Diesel Engine, 4HK1-TC, 317 CDI, 205 HP at 2400 RPM, 441 LB FT
turbocharged, Inter -cooled, water cooled EGR, direct injection, electronically controlled
common rail fuel system, engine cruise control and idle up function. Oil level checks
switch and light. Engine warning system with audible warning for low oil pressure, high
coolant temperature, and low coolant level.
AIR CLEANER
• Dry paper single element. Donaldson brand air canister standard with air restriction
gauge.
ALTERNATOR
• 110 AMP with integral regulator
BATTERY
• Dual Delco 12-volt maintenance free, 750 CCA each
EXHAUST SYSTEM
• Single horizontal with DPF (Diesel Particulate Filter)
TRANSMISSION
• Automatic, Aisin A465 6-speed, Ratios: 3.742, 2.003, 1.343, 1.000, 0.773, 0.634,
Reverse: 3.539
• Rear wheel drive
FRONT GAWR
• 6830 lbs capacity
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FRONT AXLE
« „ gr Y
• Reverse Elliot "I" -beam rated at 68301bs. Integral hydraulic power ower steering. Ratio: 18.8-
20.9:1
FRONT SUSPENSION
• 8440 lbs capacity. Semi -elliptical tapered leaf springs. Shock absorbers and stabilizer bar.
FRONT WHEELS
• 19.5" x 6", 6-hole disc, painted white
FRONT TIRES
• 225/70R19.5F (12 ply) tubeless radial, all season tread
REAR GAWR
• 12,980 lbs capacity
REAR AXLE
• Single -speed, 14,5501bs capacity with oil lubricated rear wheel bearings
REAR AXEL RATIO
• 5.571:1
REAR SUSPENSION
• 14,550 lbs capacity. Semi -elliptical main and auxiliary multi -leaf springs. Includes shock
absorbers
REAR WHEELS
0 19.5" x 6", 6-hole disc, painted white
REAR TIRES
• 225/70R19.517 (12 ply) tubeless radial, all season tread
WHEELBASE
• 150". Includes ladder type frame. Full C section straight frame 33.5 inches wide. Yield
strength 44,000 psi, section modulus 7.20 cubic inches and RBM 316,8001b-ft/inches per
rail.
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FUEL TANK
• 30-gallon rectangular fuel tank. Mounted between frame rail through the rail fuel fill. Fuel
water separator with dash mounted warning light.
BRAKE SYSTEM
• Dual circuit, hydro -boost hydraulic with EBD. Disc front and self -adjust outboard
mounted drum rear. Mechanical transmission mounted parking brake. Non -asbestos
metallic linings. 4 channel anti -lock brake system.
EXHAUST BRAKE
• Butterfly valve type
EXTERIOR
• Paint Scheme, Solid
• Color Arctic White
• Tinted glass
• Mirrors, dual cab mounted exterior with integral convex mirror
INTERIOR
• Seats: Tricot breathable cloth reclining highback with two single occupant fold down
passenger seats
• Floor mats
• Tilt and telescoping steering column
• Cruise control
• Power windows and door locks
OPTIONS
AIR CONDITIONING
• Standard C60
• AM/FM CD stereo
BACK UP ALARM
• Standard
SERVICE MANUALS
• One set of the following manuals: mechanical, electrical and emissions
16-FOOT ALUMINUM VAN BODY — METRO TRUCK BODY
• Body by Metro Truck Body, Inc., 102" W x 16' L x 84" H.
• Radius front
• 16' crossbars
• Hardwood floors
• 3/4" plywood bulkhead
• Enclosed rear, double swing rear doors, 48' wide opening
• Full step bumper
• Aluminum roof
• Dome light
• Grab handles
WARRANTY
• Standard new vehicle warranty
CONTRACT
• The vendor shall be required to execute a vehicle purchase agreement in substantially the
same form as the draft contract attached hereto.
DELIVERY
Acceptance shall be subject to the inspection and approval
of the City of Vernon.
Price:
Tax:
Total Cost:
Submitted by:
Address:
Signature:
6
Note: Proposals must be received in a sealed envelope and
returned to the City of Vernon Department of Community
Services no later than 2:00 p.m. April 28, 2008.
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VEHICLE PURCHASE CONTRACT
THIS CONTRACT is made, entered into and executed in duplicate originals, either copy of
which may be considered and used as the original hereof for all purposes, as of this day of
20_, in the City of Vernon, County of Los Angeles, California
BY AND BETWEEN
THE CITY OF VERNON (hereinafter
referred to as the "City")
4305 Santa Fe Avenue
Vernon, CA 90058
CONTRACTOR.
(hereinafter referred to as " ")
WHEREAS, the City is in need of a Vehicle for its
Department; and
WHEREAS, on 20_, the City issued Bid No. which sets fortli
specifications for the vehicle required by the City; and
WHEREAS, on , 20_, CONTRACTOR responded to Bid No. ; and
WHEREAS, the City has accepted the bid of CONTRACTOR which is attached hereto as
Exhibit "A" and incorporated herein by reference and desires to purchase the from
CONTRACTOR.
NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET
FORTH HEREIN:
1. Purchase. CONTRACTOR agrees to sell to the City a
Vehicle, which meets the specifications contained in City of Vernon Bid No. , dated ,
20_, and which is consistent with CONTRACTOR's Bid of (collectively, the "Bid
Documents"), -which is attached hereto as Exhibit "A."
2. Price. Consistent with its Bid, CONTRACTOR agrees to sell and deliver,
subject to final inspection by the City, Vehicle for the total sum of
Dollars and Cents ($ ), including tax
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and final inspection.
3. Payment Terms. The City agrees to pay CONTRACTOR a total of
Dollars and Cents ($ ), including tax, for the
purchase of the vehicle. (further terms).
4. Warranties. CONTRACTOR shall provide, at a minimum, a three (3) year
factory bumper -to -bumper warranty covering parts and labor to begin upon acceptance of the
by the City. All manufacturers' warranties, and any other warranties made applicable
by law, shall apply to the City's purchase of the above -referenced Vehicle.
5. General Provisions.
A. Governing Law. The laws of the State of California shall govern the
rights, obligations, duties and liability of the parties to this Contract and shall also govern the
interpretation of this Contract.
B. Notices. Notices to the parties, unless otherwise requested in writing,
shall be sent to;
City: THE CITY OF VERNON
ATTN: DOLORES JAUNZEMIS, PURCHASING
4305 SANTA FE AVENUE
VERNON, CA 90058-0805
CONTRACTOR:
ATTN:
6. Entire Agreement. This Contract is the entire agreement of the parties,
CONTRACTOR represents that in entering into this Contract, it has not relied on any previous
representations or understandings of any kind or nature.
7. Benefit of Agreement. This Contract shall bind and benefit the parties hereto
and their heirs, successors, and permitted assigns.
8. Forum. Any dispute related to this Contract shall be adjudicated in a state
court serving the County of Los Angeles, California.
9. Arbitration. The parties agree that any and all disputes arising out of or in
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relation to this Contract, including without limitation any action in tort, shall be resolved exclusively,
finally and conclusively by arbitration in Los Angeles County, California under the auspices of and
pursuant to the rules of the Judicial Arbitration & Mediation Services Inc. (JAMS). Each party will
select an arbitrator. Those two arbitrators will then select a third. The three -member panel will make
the final decision. All decisions of the arbitrators shall be in writing, and the arbitrators shall provide
written reasons for their decision. The arbitration decision shall be final and binding on the parties.
Notwithstanding the foregoing, the parties shall be permitted to access the court system to enforce any
arbitration award or to obtain injunctive relief The exclusive jurisdiction and venue for any such action
shall be the Superior Court of California, Los Angeles County. Any and all contracts between
Contractor and any subcontractor relating to this Agreement shall include the same arbitration clause.
IN WITNESS WHEREOF, the parties have caused this Contract to be executed by and
through their authorized officers on the date, month and year first written above.
ATTEST:
MANUELA GIRON, City Clerk
APPROVED AS TO FORM:
JEFF A. HARRISON, City Attorney
IM
By:
Title:
By:
Title:-
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CITY OF VERNON
LEONIS C. MALBURG, Mayor
CONTRACTOR
CITY CLERK'S OFFICE
INTEROFFICE MEMORANDUM
DATE: April 29, 2008
TO: S. Kevin Wilson, Director of Community Services & Water
FROM Nelly Giron, City Clerk
RE: Resolution No. 9598 - A Resolution of the City Council of
the City of Vernon Authorizing the Issuance of a Request for
Proposal for a 2008 Chevrolet W5500 Diesel Truck With
Modified 16 Foot Van Body for the Department of Community
Services & Water
Transmitted herewith is a copy of Resolution No. 9598, referenced
above, which was approved by City Council on April 21, 2008.
Thank you.
NG:dr
c: Resolution No. 9598
NOTICE INVITING SEALED PROPOSALS (BIDS)
NOTICE IS HEREBY GIVEN that the City of Vernon,
(hereinafter "City") invites and will receive sealed proposals (bids) up to
the hour of two o'clock p.m., on May 19, 2008 for the purchase of (1)
2008 Chevrolet W5500 Diesel Truck with a modified 16ft van body, as
listed on Bid No. 1453 from the City of Vernon.
At said time, proposals will be publicly opened and
announced at the offices of the City Clerk (Finance). Said bids shall
conform to and be responsive to the bid specifications as called for.
The City Council of the City reserves the right to reject any
and all bids.
Copies of the bid documents are on file and may be
examined or obtained between the hours of 7:30 a.m. and 5:00 p.m.,
Monday thru Thursday in the office of the City Clerk (Finance) located
at:
Vernon City Hall
(Finance)
4305 Santa Fe Avenue
Vernon, CA 90058
Dated at the office of the City Clerk of the City of Vernon,
this 28th day of April, 2008.
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Manuela Giron
City Clerk of
The City of Vernon, California
NOTICE INVITING SEALED PROPOSALS (BIDS)
NOTICE IS HEREBY GIVEN that the City of Vernon,
(hereinafter "City") invites and will receive sealed proposals (bids) up to
the hour -of two o'clock p.m., on August 25, 2008 for the purchase of (1)
2009 Chevrolet W5500 Diesel Truck with a modified 16ft Van Body as
listed on Bid No. 1455 from the City of Vernon.
At said time, proposals will be publicly opened and
announced at the offices of the City Clerk (Finance). Said bids shall
conform to and be responsive to the bid specifications as called for.
The City Council of the City reserves the right to reject any
and all bids.
Copies of the bid documents are on file and may be
examined or obtained between the hours of 7:30 a.m. and 5:00 p.m.,
Monday thru Thursday in the office of the City Clerk (Finance) located
at:
Vernon City Hall
(Finance)
4305 Santa Fe Avenue
Vernon, CA 90058
Dated at the office of the City Clerk of the City of Vernon,
this 5th day of August, 2008. \
UIW4
Manuela Giro
City Clerk of
The City of Vernon, California